New Student Orientation Division of Student Affairs Budget Hearings Fall 2016

Transcription

1 New Student Orientation Division of Student Affairs Budget Hearings Fall 2016

2 Staffing/Personnel FTE Base Salary Base + Fringe (non-state only) EHRA $57,197 SHRA $31,516 Total $88, FTE Base Salary Base + Fringe (non-state only) EHRA $ $61,317 *EHRA $ $47,750 SHRA $ $31,831 Total $140,898 *The Program Review Team recommended the addition of at least one full-time staff member due to the growth of the incoming class and the increasing complications of logistics. These are the only expenses from state funds, otherwise Orientation Programs is receipt supported Initiative: Invest in Our People DSA 4.0 Invest in Our People: Student Affairs strives to create a work environment where all of our employees thrive.

3 Student Staffing How many Hourly/ Contract Rate Total How many Hourly/ Contract Rate Total Faculty $14,117 Faculty $16,000 Non-Work Study 36 $69,242 Non-Work Study 36 $70,000 Total $83,359 Total $86,000 We anticipate roughly the same number of students and student employee hours worked but an increase in the number of faculty needed to provide the University Academic Experience sessions given the growth in the first-year class. We had a shortage of faculty last year and had to double up sessions.

4 Professional Development Who What/Why Orientation counselors (OCs), graduate assistant and 2 staff members Orientation counselors, graduate assistant and 2 staff members National Orientation Directors Association Regional Conference, East Carolina University Fall/Spring Training Retreats (33 people= $175/person) $11,133 $11,500 $5,785 $6,900 Total $16,918 $18,400 These training sessions are designed to provide team-building activities, case scenarios, oral and written presentation skills and school spirit while preparing them with information vital to their success in the summer with incoming students and their families.

5 Facilities/Selected Operating What Residential Living $46,410 $55,286 Facility Use Fees (Bardo, Enterprise, CatTran, UC, Facilities Mgt) $32,250 $36,000 Telephone $1,093 $2,450 Postage $4,126 $4,300 Auxiliary Assessment $19,933 $21,394 Dining Costs $119,731 $130,687 USB/Guidebook (WCU App) $6,785 $6,500 Total $230,328 $256,617 Due to the size of the ASP/Summer Learning Community session, additional expenses included extra catering costs, facilities usage, program materials and printing costs as well as overtime for 2 student employees. WCU App as recommended by Program Review 7 UNC campuses are currently utilizing 3-10 & up to 35 user groups. Should other offices within the Division (or outside of) support the effort, cost sharing drops per unit cost; i.e. Open House, Family Weekend, Week of Welcome, Mountain Heritage Day, Commencement, Conferences, etc. Reallocate funds used for USBs purchased for 2016, 15 and 14 ($6785, $9081, $10,950).

6 Orientation Attendance Orientation Attendance Total Students Total Guests Total Students Total Guests

7 Reserves Starting Balance Anticipated Expenditures Expected EOY Balance Explanation $475,410 $388,009 $140,000 $15,000 reallocation Average carry-over is $125,000 built up by Provost s Office covering UAE sessions (no longer do so). Additional reserves built up in 2016 due to reallocation of funds from Chancellor & VC funds (one-time monies). Costs for interpreters and other ADA related expenses have increased and those costs formerly covered by other departments have been assessed to Orientation budget. Additional students/families caused increase in facilities/usage fees.

8 Summary of New Requests Revenue/Expenses Explanation of Difference Personnel (new position) $0 $47,750 Program Review Recommendation Total Expenses $0 $47,750 1-Business continuity as recommended by program review document. 2-Increase in volume of participants as a result of enrollment targets. 3-Limit on orientation counselor hours due to potential insurance concerns. 4-FSLA implications of a 2-person office and necessity for office coverage and program event coverage during 2-day orientation sessions.

9 Budget Reallocation Priority Recommended Reallocation Amount 1 3 Computers Refreshed (paid for by Financial Aid and Admissions) $4,613 2 Signage New Branding (paid for by Admissions) $2,981 3 OCs, Student & Family Meals (paid by Chancellor & VC) $12,207 4 Replacement packing/storage containers $1,218 Total $21,019 All of these items represent a One-Time cost savings to the Orientation budget during the season.

10 Budget Reduction In the event of budget reductions, the Orientation Counselor training would exclude attendance at the regional conference and concentration would be on local training and development opportunities. In light of FSLA/overtime regulations, work schedules of the orientation counselors may need to be examined and rotation of duties become a necessity. The budget request for an additional staff member in the office is due in part to the increase in the student population, and the overtime hours previously worked by the office assistant.

11 Questions / Discussion