CITY OF GREENVILLE, SC REQUEST FOR PROPOSALS RFP NO

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1 CITY OF GREENVILLE, SC REQUEST FOR PROPOSALS RFP NO SEALED PROPOSALS will be received in the Purchasing Division, 7th Floor, City Hall, 206 South Main Street, Greenville, South Carolina until 2:00 P.M. ET, January 17, All qualified consultants/firms are invited to submit proposals to the City of Greenville for the following: Downtown Greenville Strategic Master Plan The City encourages the use of recycled paper products and double sided print. The City discourages the use of plastic products including 3-ring binders, plastic folders, etc. for all submissions. SUBMIT: ADDRESS TO: One (1) unbound original, two (2) bound copies and one (1) digital copy on USB flash drive of all requested documentation must be received on or before 2:00 P.M. ET, January 17, 2018 City of Greenville Purchasing Division City Hall, 7 th Floor Attention: Maribel Diaz MAILING ADDRESS: P. O. Box 2207, Greenville, South Carolina OFFICE ADDRESS: 206 South Main Street, Greenville, South Carolina WEBSITE: MARK OUTSIDE: mdiaz@greenvillesc.gov RFP NO Downtown Greenville Master Plan DEADLINE ENFORCED PROPOSALS DELIVERED AFTER THE TIME AND DATE SET FOR RECEIPT OF PROPOSALS SHALL NOT BE ACCEPTED AND WILL BE RETURNED UNOPENED TO THE OFFEROR. IT IS THE OFFEROR S RESPONSIBILITY TO ENSURE TIMELY DELIVERY OF THEIR PROPOSAL. WEATHER, FLIGHT DELAYS, CARRIER ERRORS AND OTHER ACTS OF OTHERWISE EXCUSABLE NEGLECT ARE RISKS ALLOCATED TO OFFERORS AND WILL NOT BE EXEMPTED FROM DEADLINE REQUIREMENTS. E- MAIL, TELEPHONE, OR FACSIMILE PROPOSALS WILL NOT BE ACCEPTED.

2 DOWNTOWN GREENVILLE STRATEGIC MASTER PLAN REQUEST FOR PROPOSALS RFP No INTRODUCTION 1.1 General The City of Greenville, South Carolina is seeking an experienced and dynamic professional planning consultant team to develop a new Downtown Greenville Strategic Master Plan and to propose related recommendations to update the Land Management Ordinance in support of that Plan. 1.2 Background Since the 1970s, Greenville s community and public sector leaders have diligently worked to revitalize the downtown Greenville area through strategic publicprivate partnerships. It is this established history of planning and spirit of collaboration that have transitioned downtown into a vibrant and nationally recognized model for redevelopment. The success has resulted in unprecedented development along with new growth challenges as well as opportunities. The downtown is a source of great civic pride, yet it is just one part of the thriving Greenville. The City of Greenville updates its downtown vision and plan about every ten years. The last effort, completed in 2008, identified five corners of redevelopment opportunities and served as a framework for future development. This new plan will provide a deep-dive into the past, present, and future, tempered by market and fiscal realities. The plan will answer questions for the community, strategically outline opportunities, preserve what makes downtown special, and move downtown forward for the next decade. For a comprehensive community profile on Greenville, please visit SCOPE OF SERVICES 2.1 Objectives a. The City of Greenville desires to attract and retain businesses, residents and visitors to downtown while ensuring that the uniqueness and authenticity of Downtown Greenville is maintained. b. The City of Greenville desires to position downtown for the attraction and retention of a work force for the new economy, which reflects Greenville s strengths and future potential.

3 c. The City of Greenville desires a new downtown strategic master plan that will continue the right blend of redevelopment for Greenville, drawing from previous planning efforts, including the recent adoption of the City s new Downtown Design Guidelines. Download links here: d. Downtown Greenville s new strategic master plan will disclose a unified vision and will include a comprehensive strategic implementation strategy to ensure the continued development and redevelopment of Greenville, as well as good quality, mixed-use design with a balance in each block. The master plan will be a frequently referenced document by the community and will serve as a policy guide in decision-making. The plan will make recommendations to update the Land Management Ordinance in support of the new strategic master plan. e. The planning process will build consensus from a variety of engaged stakeholders, including property owners, residents, businesses, developers, philanthropies and elected officials. 2.2 Anticipated Tasks and Services a. Review past downtown plans and incorporate in the Downtown Strategic Master Plan wherever feasible and appropriate: The Downtown Design Guidelines, Downtown Streetscape Master Plan and the City s Downtown Traffic Plan (in progress). Refer to section 2.1.c. above for relevant links. b. Examine issues and make recommendations on the following topics: 1) Physical Environment Determine appropriate height and density for downtown. Identify the strategic places where height is appropriate; Evaluate existing C-4 zoning and downtown boundary for any changes and expansion opportunities; Examine pedestrian connectivity downtown and how better connections can be made across streets, in compliance with ADA Title II requirements; Analyze the adequacy of existing infrastructure including utilities, storm water, sanitary sewer and roads; Analyze the adequacy of public, open green spaces and make recommendations for future locations; Develop a strategy for coordinating service deliveries and trash receptacles for commercial development and prepare the strategy for adoption; and

4 Identify opportunity sites for large, mixed-use developments, ensuring their connectivity. 2) Market Analysis Evaluate the strengths, weaknesses, opportunities, and threats of downtown Greenville; Perform an analysis of and present a proposal for the appropriate and sustainable mix of office, retail, residential, hospitality, events and other uses; Determine the appropriate mix of local and national retailers and identify strategies to ensure local retailers remain downtown; Analyze opportunities for establishment of innovation districts and identify weaknesses that would inhibit these; Identify market gaps; Make recommendations for how downtown can continue to prosper while retaining what makes downtown special; and Analyze the adequacy of parking and make recommendations for future parking to support development and the economics of whether the City should remain in the public parking business long-term. 3) Financial Public/Private Partnerships have served as the cornerstone of Greenville s redevelopment. Moving forward, future projects will need to rely less on the public investments of the past due to funding constraints. The new strategic master plan will recommend new ideas and programs to help the City prioritize investments and to encourage appropriate and desirable private developments. 4) Design Provide conceptual design and requisite public infrastructure for key redevelopment sites; and Examine City s existing downtown wayfinding signage and make recommendations for possible improvements. 5) Implementation Strategy Identify specific action items and timing for all recommendations; and Include in a matrix or reference chart for ease of use. c. Work with the City s GIS Department to incorporate the strategic master plan into the City s existing downtown 3-D model. d. Provide master plan files, in a variety of formats, for public distribution and awareness of plan (i.e. GIS layers, PDF, internet-formatted plan, marketingtype summary brochure, etc.). Materials produced as part of the strategic master plan project shall be the property of the City of Greenville.

5 e. Public Engagement 1) Identify key stakeholders within the Downtown area and develop a Stakeholder Committee at the beginning of the project. 2) Facilitate meetings, workshops, interviews, and development of public outreach materials. 3) Coordinate with public sector officials/agencies and private sector stakeholders to grasp the history and understanding of the planning studies and past initiatives associated with the redevelopment of the downtown area. Establish a meeting schedule for each group. 4) Use creative strategies for public engagement and broad project participation. 2.3 Schedule / Timeline* Proposals due by 2PM January 17, 2018 Master Plan Team selected February, 2018 Finalization of Scope & Contract March, 2018 Project Kick-Off March/April, 2018 Draft of Downtown Strategic Master Plan Presented October, 2018 Public Hearings November, 2018 City Council Formal Adoption of the Downtown Strategic Master Plan December, 2018 *The City of Greenville reserves the right to modify the schedule as the project demands. 3.0 CONSULTANT SUBMISSIONS 3.1 Submission Details RESPONSE TO THIS REQUEST FOR PROPOSAL MUST INCLUDE THE FOLLOWING: Those firms interested in providing professional services for this project must submit one (1) unbound original, two (2) bound copies and one (1) digital copy of the proposal packet on USB flash drive. The proposal must include the items specifically outlined in section 3.2. The proposal packet shall be limited to 20 double sided pages (40 printed pages, not including the cover page or required City forms). 3.2 Proposal Development a. Required content of proposal: The detailed requirements set forth in the Proposal Format are recommended. Failure by any Proposer to respond to a specific requirement may result in disqualification. The City reserves the right to accept or reject any or all proposals. Proposers are reminded that proposals will be considered exactly as submitted. Points of clarification will be solicited from proposers at the discretion of the City. Those proposals determined not to be in compliance

6 with provisions of this RFP and the applicable law and/or regulations will not be processed. All costs incurred by the Proposer associated with RFP preparations and subsequent interviews and/or negotiations, which may or may not lead to execution of an agreement, shall be borne entirely and exclusively by the proposer. b. Proposal format: The proposal format requirements were developed to aid Proposers in their proposal development. They also provide a structured format so reviewers can systematically evaluate several proposals. These directions apply to all proposals submitted. The purpose of the Proposal is to demonstrate the technical capabilities, professional qualifications, past project experiences, and knowledge within this industry. Proposer s proposal must address all the points outlined herein as required, in the following order. 1) Transmittal Letter: A transmittal letter must be submitted with the proposal which shall include: a) The RFP subject and number. b) Name of the firm responding, including mailing address, address, telephone number, and name of contact person or persons. c) A brief profile of the firm, outlining its history, philosophy, and target market of the firm or team. d) The name of the person or persons authorized to make representations on behalf of the consultant, binding the firm to a contract. 2) Professional Qualifications and Experience: a) A brief description of the firm, organization structure, location of principal offices, number of professional personnel. b) A qualification summary containing a description of the firm s qualifications and the resumes of all key personnel including all outside consultants and/or sub-contractors to be employed on this project including their longevity with their respective firms and a brief description of their roles in the project. c) The name and relevant experience of the principal in charge. d) The name and relevant experience of the project manager who will have direct and continued responsibility for the project. This person will be the City s contact on all matters dealing with the project and will handle all day-to-day activities from project initiation to completion. e) Five (5) Project examples of successful master plan projects of similar scope and demands, completed by the firm or team, to include

7 examples from outside consultants and/or sub-contractors on the team. Preference will be given to plans completed within the last five years. 3) Project Understanding and Approach: Provide a detailed description of the Firm s proposed approach including a milestone summary and scope of services for the completion of the tasks identified in this RFP. This portion of the proposal should communicate a complete in-depth understanding and approach for all services to be provided. 4) Costs: a) The firm s standard hourly rate fee schedule. Also, include the standard hourly rate fee schedule for each team member. b) A composite schedule, by task, of direct labor hours. c) An itemized schedule of all labor and direct expenses. If the use of subconsultants is proposed, a separate schedule of all labor and expenses must be provided for each sub-consultant. 5) References: A minimum of three (3) Letters of Recommendation from past projects completed, that are similar in size and scope must be provided. Also include five (5) references, which may be the same contacts as the Letters of Recommendation, that; Demonstrate the working relationships and success on similar master plan projects, including a brief project description and a contact name and address for reference. Preference will be given towards projects completed within the past five (5) years. 4.0 PROPOSAL EVALUATION CRITERIA 4.1 The City will evaluate proposals based on the factors outlined within this section, which shall be applied to all eligible, responsive proposals in selecting the successful Proposer. The City reserves the right to disqualify any proposal for, but not limited to; person or persons it deems as non-responsive and/or non-responsible. The City reserves the right to make such investigations of the qualifications of the proposer as it deems appropriate. Award of any contract may be made without discussion with Proposers after responses are received. The City reserves the right to cease contract negotiations if it is determined that the proposer cannot perform services specified in their response.

8 4.2 Proposal evaluation criteria will be grouped into percentage factors as follows: a. Professional Qualifications and Experience (Maximum 40 points) This criterion involves an evaluation of the qualifications, knowledge and experience of the Principal, Project Manager, and professional staff assigned to this project. 1) Qualifications of Consultant (Firm Experience) 2) Qualification of Key Personnel (Project Team Experience) b. Project Understanding and Approach (Maximum 35 points) This criterion involves the evaluation of the consultant s demonstrated understanding of both the Downtown Greenville Master Plan project and of the City s current stage in its downtown revitalization. The City Team will also consider the capacity to provide the Anticipated Tasks and Services described in this RFP. c. Past Performance and References (Maximum 15 points) 1) Specialized experience working on similar master plan projects. 2) The consultant s past project descriptions and references submitted in the proposal. d. Completeness of Submission (Maximum 10 points) This criterion will consider the organization and completeness of the submission, as well as the general level of professionalism shown by the consultant team s submission. e. Compliance with City s Minority and Woman Owned Business Goal (5 points) Particular consideration will be given to the proposal that best exemplifies compliance with the City s Minority and Woman Owned Business Goal. Credit is only given if the company submitting the proposal is a Minority or Woman Owned Business. 5.0 SELECTION PROCESS: 5.1. A selection team shall be formed to review and evaluate the proposals. The selection team members shall complete evaluation forms giving consideration to information provided in the proposals. The selection team may elect to interview firms short listed but reserves the right to award the contract based upon the City s review and ranking of proposals. 5.2 Contract Negotiation Fee negotiations shall be conducted for performance of the contract at a price which is fair and reasonable. Should the City be unable to negotiate a contract at a price that is fair and reasonable, negotiations shall be formally terminated with the highest ranked offeror and the City shall have the option to commence

9 negotiations with the second ranked offeror. The selected firm will be responsible for developing and submitting a detailed Project Scope and Time Schedule to be included in the contract documents. This scope and schedule shall be consistent with the requirements of this RFP and is subject to approval by the City of Greenville.