Agenda Items Meeting of the Board of Regents

Transcription

1 Agenda Items Meeting of the Board of Regents February 9, 2017

2 2/3/2017 AGENDA ITEMS MEETING OF THE BOARD OF REGENTS THE TEXAS A&M UNIVERSITY SYSTEM February 9, 2017 College Station, Texas 1. COMMITTEE ON FINANCE 1.1 Approval of Increased Undergraduate Non-Resident Designated Tuition at Texas A&M University, A&M System 2. COMMITTEE ON AUDIT 3. COMMITTEE ON BUILDINGS AND PHYSICAL PLANT 3.1 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Applied Sciences Building Project, Tarleton State University, Stephenville, Texas (Project No ), A&M System 3.2 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Dallas AgriLife Center Project, Texas A&M AgriLife Research, Dallas, Texas (Project No ), A&M System 3.3 Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Science and Technology Building Project, Texas A&M University-San Antonio, San Antonio, Texas (Project No ), A&M System 3.4 Approval of the Revised Project Scope and Budget, Appropriation for Construction Services, and Approval of Construction for the Equine Phase II Initiative Project, Texas A&M University, College Station, Texas (Project No ), Texas A&M Report Report of System Construction Projects Authorized by the Board *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section and Chapter 552 of the Texas Government Code.

3 February 9, 2017 Page 2 of 5 4. COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS 5. THE TEXAS A&M UNIVERSITY SYSTEM BOARD OF REGENTS (not assigned to Committee) 5.1 Adoption of a Resolution Honoring Flavius C. Killebrew as President of Texas A&M University-Corpus Christi and Bestowing the Title of President Emeritus, A&M System 5.6 (Placeholder) Adoption of a Resolution Honoring Ms. Judy Morgan for her Outstanding Dedication and Service as a Member of the Board of Regents of The Texas A&M University System and Bestowing the Title of Regent Emeritus, A&M System BOR Executive Session Items 5.2 *Authorization to Lease Approximately 48,000 Square Feet of Office Space in the City of College Station, Brazos County, Texas, Texas A&M 5.3 *Authorization to Sell Land and Improvements at 54 Adler Circle in Galveston, Galveston County, Texas, Texas A&M 5.4 *Authorization to Execute Multiple Building Space Leases for Communications Equipment in the Hensel Park II Communications Building to Facilitate Wireless Carriers Providing Service to Kyle Field, A&M System 5.5 *Approval of Proposed Settlement Agreement in Dr. Jennifer D. Oyler v. Texas A&M University-Commerce, and Authorization for President to Execute Agreement and Related Documents, A&M System 6. CONSENT AGENDA ITEMS The Texas A&M University System/Board of Regents 6.1 Approval of Minutes, BOR 6.2 Granting of the Title of Emeritus/Emerita, February Confirmation of Appointment and Commissioning of Peace Officers 6.4 Approval of Revisions to System Policy 31.08, Emeritus/Emerita Titles 6.5 Approval of Revisions to System Policy 51.01, Capital Planning 6.6 Approval of Revisions to System Policy 51.05, Furnishing and Equipping New and Renovated Buildings 6.7 Confirmation of New and Amended Field Trip and Study Abroad Fees for The Texas A&M University System, A&M System *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section and Chapter 552 of the Texas Government Code.

4 February 9, 2017 Page 3 of 5 Tarleton State University 6.8 Authorization to Award an Honorary Degree to Mr. A. Dwain Mayfield Texas A&M International University 6.9 Approval of Academic Tenure, February 2017 Texas A&M University 6.10 *Authorization to Establish Five Quasi-Endowments 6.11 Approval of Academic Tenure, February Granting of Faculty Development Leave for FY *Naming of the Texas A&M University Institute for Advanced Study Texas A&M University-Commerce 6.14 Naming of the Hall of Languages Texas A&M University-Corpus Christi 6.15 Authorization to Establish a Quasi-Endowment Entitled the Mary Hill Peer Educator Endowed Scholarship Texas A&M University-Kingsville 6.16 Granting of Faculty Development Leave for FY 2018 Texas A&M University-San Antonio 6.17 Approval of a New Bachelor of Applied Arts and Sciences Degree Program with a Major in Water Resources Science and Technology, and Authorization to Request Approval from the Texas Higher Education Coordinating Board 6.18 Approval of a New Master of Science Degree Program with a Major in Water Resources Science and Technology, and Authorization to Request Approval from the Texas Higher Education Coordinating Board West Texas A&M University 6.19 Authorization to Award an Honorary Degree to Ms. Helen Piehl *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section and Chapter 552 of the Texas Government Code.

5 February 9, 2017 Page 4 of Approval of a New Master of Science Degree Program with a Major in Computer Information Systems and Business Analytics, and Authorization to Request Approval from the Texas Higher Education Coordinating Board 6.21 Naming of West Texas A&M University Classroom Smart Classroom 1 Texas A&M Engineering Experiment Station 6.22 Establishment of the Center for Infrastructure Renewal as a Joint Center (also listed under TTI) Texas A&M Transportation Institute 6.22 Establishment of the Center for Infrastructure Renewal as a Joint Center (also listed under TEES) *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section and Chapter 552 of the Texas Government Code.

6 February 9, 2017 Page 5 of 5 A&M System... The Texas A&M University System A&M-Central Texas... Texas A&M University-Central Texas A&M-Commerce... Texas A&M University-Commerce A&M-Corpus Christi... Texas A&M University-Corpus Christi A&M-San Antonio... Texas A&M University-San Antonio A/E... Architect/Engineer AgriLife Extension... Texas A&M AgriLife Extension Service AgriLife Research... Texas A&M AgriLife Research BOR... Board of Regents FP&C... Facilities Planning and Construction NCTM... National Center for Therapeutics Manufacturing POR... Program of Requirements PUF... Permanent University Fund PVAMU... Prairie View A&M University RFS... Revenue Financing System TAMHSC... Texas A&M Health Science Center TAMIU... Texas A&M International University TAMUG... Texas A&M University at Galveston TAMUT... Texas A&M University-Texarkana Tarleton... Tarleton State University TEES... Texas A&M Engineering Experiment Station TEEX... Texas A&M Engineering Extension Service Texas A&M at Qatar... Texas A&M University at Qatar Texas A&M... Texas A&M University Texas A&M-Kingsville... Texas A&M University-Kingsville TFS... Texas A&M Forest Service THECB... Texas Higher Education Coordinating Board TTI... Texas A&M Transportation Institute TVMDL... Texas A&M Veterinary Medical Diagnostic Laboratory UTIMCO... The University of Texas Investment Management Company WTAMU... West Texas A&M University *Certified by the general counsel or other appropriate attorney as confidential or information that may be withheld from public disclosure in accordance with Section and Chapter 552 of the Texas Government Code.

7 Agenda Item No. AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System Subject: Approval of Increased Undergraduate Non-Resident Designated Tuition at Texas A&M University Proposed Board Action: Approve the proposed increased undergraduate non-resident designated tuition at Texas A&M University to be effective with the fall 2017 semester. Background Information: The Texas Education Code provides guidance on all student tuition, fees and charges allowable for collection by institutions of higher education. Many of the authorized tuition and fees require approval from the Board of Regents (Board) prior to implementation. In addition, increases to designated tuition require that the Board hold a public hearing to receive input from students and the general public prior to the increases taking effect. Texas A&M University proposes an increase of up to $200 per semester credit hour to the current $200 non-resident designated tuition rate. The new rate would be no more than $400 per semester credit hour. This amount is charged in addition to the amount charged to undergraduate resident students. This increase will only impact new undergraduate non-resident students either transferring or enrolling for the first time. This proposed increase will not impact any currently enrolled undergraduate non-resident students. A&M System Funding or Other Financial Implications: Attached.

8 Agenda Item No. THE TEXAS A&M UNIVERSITY SYSTEM Office of the Executive Vice Chancellor and Chief Financial Officer December 13, 2016 Members, Board of Regents The Texas A&M University System Subject: Approval of Increased Undergraduate Non-Resident Designated Tuition at Texas A&M University I recommend adoption of the following minute order: A public hearing required by law for an increase in designated tuition has been properly conducted in accordance with the Texas Education Code. The request for increased undergraduate non-resident designated tuition recommended by Texas A&M University, as shown on the attached exhibit, is approved to be effective with the fall 2017 semester. Respectfully submitted, Billy Hamilton Executive Vice Chancellor and Chief Financial Officer Approval Recommended: Approved for Legal Sufficiency: John Sharp Chancellor Ray Bonilla General Counsel

9 Request for Increased Designated Tuition Texas A&M University Undergraduate Non-Resident Designated Tuition ITEM EXHIBIT I. Programmatic justification for the increased fee Texas A&M University proposes an increase of up to $200 per semester credit hour to the current $200 non-resident designated tuition rate. The new rate would be no more than $400 per semester credit hour. This amount is charged in addition to the amount charged to undergraduate resident students. This increase only impacts new undergraduate non-resident students either transferring or enrolling for the first time. This proposal does not impact currently enrolled non-resident undergraduate students. II. Use of proposed fee revenue The increased revenue will be used to continue to improve our ability to graduate students on a timely basis, provide students with more intimate learning opportunities through smaller classes, and provide students with the opportunity for transformational learning experiences during their studies. Some examples of investments that are contemplated under this increase include: Hiring additional faculty Hiring additional academic and career advisors Providing increased opportunities for internship, study abroad, and other transformational learning experiences Enhancing classrooms and classroom technology Addressing inflationary costs associated with library subscriptions Providing increased financial assistance III. Student input and/or notification Public hearings will be held on January 27 th and February 2 nd. IV. Budget impact if fee request is not approved If the proposed designated tuition request is not approved, inflationary costs will be addressed through reduction in services or internal funding reallocations. V. Justification for ending balance No ending balance is expected. VI. Additional information Page 1 of 2

10 Request for Increased Designated Tuition TEXAS A&M UNIVERSITY Undergraduate Non-Resident Designated Tuition Current Fee: $ for Fall and Spring This amount is in addition to the amount charged to $ for Summer undergraduate resident students. Proposed Fee: $ for Fall and Spring $ for Summer Basis: per SCH Number of Students Affected: 350 (estimated new students transferring or enrolling in Fall 17) Projected Semester Credit Hours: 10,500 FY 2018 FY 2018 Budget Proposed FY 2017 without Increase FY 2018 Budget fee increase (Decrease) Budget BEGINNING BALANCE - Actual 0 Estimated 0 0 Revenues Tuition 6,240,000 6,240,000 2,100,000 8,340,000 Total Revenues (NET) 6,240,000 6,240,000 2,100,000 8,340,000 Expenses Salaries & Wages 1,248,000 1,248, ,000 1,668,000 Fringe Benefits 312, , , ,000 Departmental Operations 2,496,000 2,496, ,000 3,336,000 Equipment 374, , , ,400 Scholarships 1,809,600 1,809, ,000 2,418,600 Total Expenses 6,240,000 6,240,000 2,100,000 8,340,000 Increase/Decrease in Balance Revenues less Expenses ENDING BALANCE Page 2 of 2

11 Agenda Item No. AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Applied Sciences Building Project, Tarleton State University, Stephenville, Texas (Project No ) Background and Prior Actions: The Applied Sciences Building Project was included as an approved project on the FY 2017 FY 2021 A&M System Capital Plan approved by the Board at the September 2016 meeting. Proposed Board Action: (1) Approve the project scope and budget. (2) Appropriate $48,600,000 for construction services and related project costs, and revert previous appropriations to the source account. $5,400,000 has been previously appropriated. (3) Approve construction of the Applied Sciences Building Project at Tarleton State University (Tarleton). Funding/Budget Amount: Funding Source Budget Amount Average Estimated Annual Debt Service Revenue Financing System Debt Proceeds $54,000,000 $4,241,755 Debt Service Source Tuition Revenue Bonds Total Project Funds $54,000,000 Project Justification: The Applied Sciences Building Project will provide much needed laboratory and administrative space to the Tarleton campus. The Department of Engineering Technology and the Department of Engineering & Computer Science are currently housed in several buildings across the campus in facilities that are aging and inadequate in both capacity and infrastructure to support the future goals of the university. These programs have experienced exceptional growth in recent years and new, up-to-date spaces are needed to better position each department for the future. The Applied Sciences Building Project will replace many of the functions and spaces currently Page 1 of 2

12 Agenda Item No. Agenda Item Briefing housed in the existing Engineering Technology Building and the Hydrology/Engineering Building. A new, beautiful, attractive front door for the Tarleton campus will be created with the completion of this new building. The Applied Sciences Building Project will provide a stateof-the-art facility that will not only address current needs, but also provide space and flexibility that will allow for both growth and facility needs well into the future. Scope: The Tarleton campus is located in Stephenville, Texas, 60 miles southwest of downtown Fort Worth, Texas. The site for the new Applied Sciences Building Project will be located between Lillian Avenue and St. Peter Street, north of Washington Street. The building will be constructed where Parking Lot P30 is currently located. This site will provide the new building with excellent visibility as the Front Door of Tarleton. This location also places the Applied Sciences Building Project on a main thoroughfare (West Washington Street) of Stephenville. It is Tarleton s intent that this building will become a major gateway to the university and, as such, it is desired that this building will act as a signature building for the campus, as well as the engineering program. Due to the Engineering and Engineering Technology programs exceptional growth, there are plans to officially establish the College of Engineering and Technology at Tarleton in the future. The Applied Sciences Building Project will house the College of Engineering and Engineering Technology (currently the Department of Engineering & Computer Science and the Department of Engineering Technology). In these programs, students enjoy access to facilities, equipment and research tools comparable to large research institutions as well as industry. The new Applied Sciences Building Project will house updated laboratory, teaching, student, and administrative spaces for the Tarleton campus, including the Engineering Technology and Engineering & Computer Science departments. The future users of the facility have identified a need for a total of 97,812 gross square feet (GSF). The new building is proposed to be three floors, with heavy use and high bay labs, classrooms and offices on the first floor with the main corridors sufficiently wide to move materials and equipment by fork lift. Additional classrooms, lab space computer labs and offices are on the upper floors. Construction on this project is scheduled to start in March 2017, with substantial completion scheduled for August The total project budget is $54,000,000. Other Major Fiscal Impacts: None. Page 2 of 2

13 Agenda Item No. THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Executive Vice Chancellor and Chief Financial Officer December 9, 2016 Members, Board of Regents The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Applied Sciences Building Project, Tarleton State University, Stephenville, Texas (Project No ) I recommend adoption of the following minute order: The project scope along with a project budget of $54,000,000 for the Applied Sciences Building Project is approved. The amount of $48,600,000 is appropriated from Account No Revenue Financing System Debt Proceeds (TRB), for construction services and related project costs. The Applied Sciences Building Project, Tarleton State University, Stephenville, Texas, is approved for construction. The Board of Regents of The Texas A&M University System (Board) reasonably expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s). As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that Page 1 of 2

14 Agenda Item No. December 9, 2016 the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations. Respectfully submitted, Billy Hamilton Executive Vice Chancellor and Chief Financial Officer Approval Recommended: Approved for Legal Sufficiency: John Sharp Chancellor Ray Bonilla General Counsel F. Dominic Dottavio, Ph.D., President Tarleton State University Page 2 of 2

15 ATTACHMENT TO ITEM APPLIED SCIENCES BUILDING TARLETON STATE UNIVERSITY PROJECT NO PROJECT BUDGET 1. Amount Available for Construction Contract... $ 40,795, Architectural/Engineering Fees... 4,123, CMAR Pre-Construction Services , Physical Plant/Facility Services... 35, Data , Telecommunications , Miscellaneous... 1,044, Security System , Testing and Air Balancing , Construction Testing , Envelope Testing , Artwork , A/V Equipment... 1,545, Moveable Equipment , Moveable Furnishings... 1,058, FP&C Project Management and Inspection Fees... 1,395, Owner's Contingency... 1,682,170 TOTAL ESTIMATED COST OF PROJECT... $ 54,000,000 Page 1 of 4

16 APPLIED SCIENCES BUILDING TARLETON STATE UNIVERSITY PROJECT NO PROJECT SCHEDULE 1. Issue A/E RFQ... February 9, Receive A/E RFQ Responses... March 2, Shortlist A/E Firms... March 16, Interview A/E Shortlist... March 29, Issue CMAR RFP... March 31, A/E Ranked Order Approved by Chancellor... April 15, Receive CMAP RFP Responses... April 21, Shortlist CMAR Firms... April 27, Interview CMAR Shortlist... May 3, CMAR Ranked Order Approved by Chancellor... May 24, A/E Design Kickoff... June 15, Execute A/E Agreement... June 27, Execute CMAR Agreement... August 18, Complete Schematic Design... August 31, Complete Design Development... November 14, Receive GMP from CMAR... December 9, BOR Approval for Construction... February 9, Submit THECB Application... February 23, Begin Construction... March 1, Complete Construction Documents... May 4, Substantial Completion... August 31, Owner Occupancy... October 1, 2018 Page 2 of 4

17 TARLETON STATE UNIVERSITY REVENUE FINANCING SYSTEM Applied Sciences Building 1 Tuition Revenue Bonds Outstanding Principal Interest Dates Principal Amount Amount Annual Total BONDS 54,000, YEAR 1 52,325, ,675, ,565, ,240, YEAR 2 50,570, ,755, ,485, ,240, YEAR 3 48,730, ,840, ,402, ,242, YEAR 4 46,800, ,930, ,314, ,244, YEAR 5 44,780, ,020, ,223, ,243, YEAR 6 42,665, ,115, ,127, ,242, YEAR 7 40,450, ,215, ,026, ,241, YEAR 8 38,130, ,320, ,921, ,241, YEAR 9 35,700, ,430, ,811, ,241, YEAR 10 33,155, ,545, ,695, ,240, YEAR 11 30,490, ,665, ,574, ,239, YEAR 12 27,695, ,795, ,448, ,243, YEAR 13 24,770, ,925, ,315, ,240, YEAR 14 21,705, ,065, ,176, ,241, YEAR 15 18,495, ,210, ,030, ,240, YEAR 16 15,130, ,365, , ,243, YEAR 17 11,605, ,525, , ,243, YEAR 18 7,915, ,690, , ,241, YEAR 19 4,050, ,865, , ,240, YEAR 20-4,050, , ,242, $ 54,000, $ 30,835, $ 84,835, Long-term rates are assumed to be 4.75%. Rates are subject to market change. Actual debt service will correspond to the TRB appropriations provided by the State. Prepared by the Office of the Treasurer - Treasury Services 11/21/16 Rates are subject to market change. Amounts are preliminary estimates that will be revised at the time bonds are issued. Page 3 of 4

18 Applied Sciences Building Tarleton State University Project No Page 4 of 4

19 Agenda Item No. AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Dallas AgriLife Center Project, Texas A&M AgriLife Research, Dallas, Texas (Project No ) Background and Prior Actions: The Dallas AgriLife Center Project was included as an approved project on the FY 2017 FY 2021 A&M System Capital Plan approved by the Board at the September 2016 meeting. Proposed Board Action: (1) Approve the project scope and budget. (2) Appropriate $30,600,000 for construction services and related project costs. $3,400,000 has been previously appropriated to this project. (3) Approve construction of the Dallas AgriLife Center Project at Texas A&M AgriLife Research (AgriLife Research). Funding/Budget Amount: Funding Source Budget Amount Average Estimated Annual Debt Service Debt Service Source Cash (Land Sale Proceeds) $34,000,000 N/A N/A Total Project Funds $34,000,000 Project Justification: The AgriLife Research and Extension Center at Dallas (AgriLife Center) exists to create, educate and deliver research-based information related to urban agriculture, environment, and human and life sciences. The AgriLife Center offers residents and enterprises of North Central Texas access to the A&M System through research, extension and distance learning. Rapid growth of the nation's urban areas is producing a greater need for research and education programs on urban issues. The AgriLife Center is uniquely positioned to provide urban Texas and America with new and improved ideas and products for convenience, quality of life, and stewardship of natural resources. Page 1 of 2

20 Agenda Item No. Agenda Item Briefing The Dallas AgriLife Center Project will be the gateway to science and public outreach for the Dallas-Fort Worth Metroplex. Working through two A&M System agencies, AgriLife Research and Texas A&M AgriLife Extension Service (AgriLife Extension), the AgriLife Center produces science-based research, technologies and educational programs to help urban clientele manage and conserve natural resources. Research and education programs resolve issues that include the biology, management, utility, adaptability, genetic improvement and pest problems of plants used in Texas landscapes; water conservation and management; energy conservation; and issues related to the diverse green industry. A primary goal is to improve urban and suburban environments through responsible use of natural resources. The AgriLife Center also serves as headquarters for AgriLife Extension District IV, the East Regional Program Director for Agriculture and Natural Resources, and the East Regional Program Director for Family and Consumer Sciences. At this time, the AgriLife Center campus is short on quality faculty research space. Thus, laboratory and research spaces are the most critical need in this facility. The assessment of the physical and operational challenges concluded that existing facilities on campus do not have optimum functional requirements to support this expanding program. The context for these assessments is an acknowledgment that investment in existing facilities has not kept up with the modernizing research environments. However, a well-planned new facility will accommodate this expansion in the immediate term. Wherever possible, the AgriLife Center will be looking at opportunities to commercialize the research in this facility, providing cost centers that will make the facility financially sustainable. As the AgriLife Center has continually been challenged to accomplish more with less, it seeks to find exemplary researchers who can not only produce great work, but also bring in much needed funding to support that work. The new Dallas AgriLife Center Project will strengthen the campus by providing an iconic and unique identity. Scope: The three-story Dallas AgriLife Center Project will include approximately 60,000 square feet of programmed space dedicated to public outreach and conference rooms, two research laboratories, four diagnostic laboratories, laboratory support spaces, center operations, administrative, water program and extension services offices, building support space and a rooftop greenhouse research facility. In support of the AgriLife Center s resource conservation programs, the Dallas AgriLife Center Project will include an extensive water collection and irrigation system with a 35,000 gallon cistern with alternates to include a second underground cistern and rooftop-mounted photovoltaic system. Before construction of the Dallas AgriLife Center begins, AgriLife Research will be responsible for demolition of Building A. Demolition of Building B and Building C will be included under Phase I of the project, while demolition of Building D will occur during Phase II. Construction on this project is scheduled to start in April 2017 with substantial completion scheduled for October The total project budget is $34,000,000. Other Major Fiscal Impacts: None. Page 2 of 2

21 Agenda Item No. THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Executive Vice Chancellor and Chief Financial Officer December 13, 2016 Members, Board of Regents The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Dallas AgriLife Center Project, Texas A&M AgriLife Research, Dallas, Texas (Project No ) I recommend adoption of the following minute order: The project scope along with a project budget of $34,000,000 for the Dallas AgriLife Center Project is approved. The amount of $30,600,000 is appropriated from Account No Blackland Dallas Building, for construction services and related project costs. The Dallas AgriLife Center Project, Texas A&M AgriLife Research, Dallas, Texas, is approved for construction. Respectfully submitted, Billy Hamilton Executive Vice Chancellor and Chief Financial Officer Approval Recommended: Approved for Legal Sufficiency: John Sharp Chancellor Ray Bonilla General Counsel Craig L. Nessler, Director Texas A&M AgriLife Research

22 ATTACHMENT TO ITEM DALLAS AGRILIFE CENTER TEXAS A&M AGRILIFE RESEARCH PROJECT NO PROJECT BUDGET 1. Amount Available for Construction Contract... $ 26,170, Architectural/Engineering Fees... 2,590, Physical Plant/Facility Services , Data... 35, Miscellaneous , Security System , Testing and Air Balancing , Construction Testing , Envelope Testing... 68, A/V Equipment , Moveable Equipment , Moveable Furnishings... 1,325, FP&C Project Management and Inspection Fees , Owner's Contingency... 1,481,670 TOTAL ESTIMATED COST OF PROJECT... $ 34,000,000 Page 1 of 3

23 DALLAS AGRILIFE CENTER TEXAS A&M AGRILIFE RESEARCH PROJECT NO PROJECT SCHEDULE 1. Issue A/E RFQ... July 28, Receive A/E RFQ Responses... August 21, Shortlist A/E Firms... August 27, Interview A/E Shortlist... September 11, A/E Ranked Order Approved by Chancellor... September 28, A/E Design Kickoff... December 15, Execute A/E Agreement... December 16, Complete Schematic Design... February 12, Complete Design Development... July 11, Complete Construction Documents... October 21, Advertise for Competitive Sealed Proposals... November 11, Receive CSP... December 8, CSP Evaluation... December 16, Chancellor Approval of Ranked Order... January 19, BOR Approval for Construction... February 9, Submit THECB Application... February 23, Notice to Proceed... March 17, Begin Construction... April 11, Substantial Completion... October 31, Owner Occupancy... January 31, 2019 Page 2 of 3

24 Dallas AgriLife Center Texas A&M AgriLife Research Project No Page 3 of 3

25 Agenda Item No. AGENDA ITEM BRIEFING Submitted by: Billy Hamilton, Executive Vice Chancellor and Chief Financial Officer The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Science and Technology Building Project, Texas A&M University-San Antonio, San Antonio, Texas (Project No ) Background and Prior Actions: The Science and Technology Building Project was included as an approved project on the FY 2017 FY 2021 A&M System Capital Plan approved by the Board at the September 2016 meeting. Proposed Board Action: (1) Approve the project scope and budget. (2) Appropriate $56,700,000 for construction services and related project costs. $6,300,000 has been previously appropriated to this project. (3) Approve construction of the Science and Technology Building Project at Texas A&M University-San Antonio (A&M-San Antonio). Funding/Budget Amount: Funding Source Budget Amount Average Estimated Annual Debt Service Revenue Financing System Debt Proceeds $63,000,000 $4,948,671 Debt Service Source Tuition Revenue Bonds Total Project Funds $63,000,000 Project Justification: The new Science and Technology Building Project will be a three-story building constructed on the main campus of A&M-San Antonio. The spaces contained within the new building will support the instructional and research activities of all three colleges of the university (i.e., the colleges of Arts & Sciences, Business, and Education & Human Development). After reviewing current and past Space Usage Efficiency (SUE) scores, the A&M-San Antonio campus found it has not been using its existing facilities at the benchmarks set forth by the Texas Page 1 of 3

26 Agenda Item No. Agenda Item Briefing Higher Education Coordinating Board (THECB). A&M-San Antonio s fall 2015 SUE score was an overall 90 (classroom 41 and class lab 49) where the standard is a score of 150 (i.e., 75 each for classrooms and class-labs). Although the current campus is underutilized as per its fall 2015 SUE scores, downward expansion and the relocation of the College of Business from Brooks City Base to the campus will significantly change SUE scores and, therefore, increase the campus utilization. The impact of those two items will greatly increase the classroom need on the campus. At the time the new Science and Technology Building opens, the campus will need to average approximately 54 hours per week for its classrooms to accommodate the expected student population. The campus will be four classrooms short of achieving a 50-hour per week utilization rate, which is still significantly higher than the standard 38 hours per week of the THECB. The campus added freshman and sophomore classes to its enrollment for the fall 2016 semester. Prior to this downward expansion, the campus was an upper-division and graduate-level university only. Approximately 600 new students were added in the fall of 2016 to the enrollment because of this expansion. The expectation is that another 600 students will be added in The downward expansion will greatly increase the classroom demand on the campus and result in approximately 75 additional staff and faculty lines being created. Scope: The Science and Technology Building Project will be located on the west side of the entrance quad directly across from the Madla Building. This site is currently used for student and staff parking. The building s scale shall match that of the existing Madla Building: it shall be three stories in height and use floor to floor heights that coincide with those established by the Madla Building s façade. The scope of the proposed project contains 134,861 gross square feet (GSF) of space. The 87,054 GSF of assignable space includes classrooms, labs and offices for the following functions: College of Arts & Sciences, Department of Natural Sciences o Instructional labs for biology, chemistry and physics/geology with support o Faculty research labs for biology and chemistry with support o College and departmental offices o Faculty and adjunct faculty offices o Support space College of Business, Center for Cyber Security o Instructional and faculty research labs with support o Departmental offices o Faculty offices o Support space College of Education & Human Development, Department of Counseling & Kinesiology o Kinesiology instructional labs and faculty research labs with support o Instructional lab for science teaching o Departmental offices o Faculty offices Page 2 of 3

27 Agenda Item No. Agenda Item Briefing o Support space University-scheduled instructional spaces o Lecture classrooms o Computer classroom Center for Experiential Learning o Professional offices o Admin and support spaces o Student work areas Building-wide Support Areas o Student open computer labs o Student study rooms o Small sandwich/coffee shop o Vending areas o Lobby o Building storage The scope of work for the building shall include planting of trees along the northern edge of the pedestrian walkway from the building s site eastward toward the Madla Building s service area (at a minimum), which will allow for a full realization of the pedestrian spaces immediately north of the Central Academic Building. In its form, the building shall draw from the architectural character of San Antonio and the mission s character of south San Antonio. The building will provide ample natural light to interior spaces. The northeast and southeast corners of the building shall be articulated with a tower or taller façade element. Construction on this project is scheduled to start in March 2017 with substantial completion scheduled for August The total project budget is $63,000,000. Other Major Fiscal Impacts: None. Page 3 of 3

28 Agenda Item No. THE TEXAS A&M UNIVERSITY SYSTEM FACILITIES PLANNING AND CONSTRUCTION Office of the Executive Vice Chancellor and Chief Financial Officer December 16, 2016 Members, Board of Regents The Texas A&M University System Subject: Approval of the Project Scope and Budget, Appropriation for Construction Services, and Approval for Construction for the Science and Technology Building Project, Texas A&M University-San Antonio, San Antonio, Texas (Project No ) I recommend adoption of the following minute order: The project scope along with a project budget of $63,000,000 for the Science and Technology Building Project is approved. The amount of $56,700,000 is appropriated from Account No Revenue Financing System Debt Proceeds (TRB), for construction services and related project costs. The Science and Technology Building Project, Texas A&M University-San Antonio, San Antonio, Texas, is approved for construction. The Board of Regents of The Texas A&M University System (Board) reasonably expects to incur debt in one or more obligations for this project, and all or a portion of the proceeds received from the sale of such obligations is reasonably expected to be used to reimburse the account(s) for amounts previously appropriated and/or expended from such account(s). As required by Section 5(a) of the Master Resolution of the Revenue Financing System, the Board hereby determines that it will have sufficient funds to meet the financial obligations of The Texas A&M University System, including sufficient Pledged Revenues to satisfy the Annual Debt Service Requirements of the Revenue Financing System and to meet all financial obligations of the Board relating to the Revenue Financing System and that Page 1 of 2

29 Agenda Item No. December 9, 2016 the Participants, on whose behalf the debt is issued, possess the financial capacity to satisfy their Direct Obligations. Respectfully submitted, Billy Hamilton Executive Vice Chancellor and Chief Financial Officer Approval Recommended: Approved for Legal Sufficiency: John Sharp Chancellor Ray Bonilla General Counsel Cynthia Teniente-Matson, President Texas A&M University-San Antonio Page 2 of 2

30 ATTACHMENT TO ITEM SCIENCE AND TECHNOLOGY BUILDING TEXAS A&M UNIVERSITY-SAN ANTONIO PROJECT NO PROJECT BUDGET 1. Amount Available for Construction Contract... $ 46,588, Architectural/Engineering Fees... 4,410, CMAR Pre-Construction Services... 93, Physical Plant/Facility Services... 15, Data , Telecommunications , Miscellaneous , Security System , Testing and Air Balancing , Construction Testing , Envelope Testing... 60, Artwork , A/V Equipment... 1,957, Moveable Equipment , Moveable Furnishings... 3,135, FP&C Project Management and Inspection Fees... 1,626, Owner's Contingency... 2,447,584 TOTAL ESTIMATED COST OF PROJECT... $ 63,000,000 Page 1 of 4

31 SCIENCE AND TECHNOLOGY BUILDING TEXAS A&M UNIVERSITY-SAN ANTONIO PROJECT NO PROJECT SCHEDULE 1. Issue A/E RFQ... April 5, Receive A/E RFQ Responses... April 26, Shortlist A/E Firms... May 4, Issue CMAR RFP... May 10, Interview A/E Shortlist... May 13, Receive CMAP RFP Responses... May 31, Shortlist CMAR Firms... June 8, Interview CMAR Shortlist... June 15, A/E Ranked Order Approved by Chancellor... June 23, CMAR Ranked Order Approved by Chancellor... June 24, A/E Design Kickoff... August 11, Execute A/E Agreement... September 6, Complete Schematic Design... September 30, Execute CMAR Agreement... October 24, Complete Design Development... December 8, Receive GMP from CMAR... December 12, BOR Approval for Construction... February 9, Submit THECB Application... February 23, Complete Construction Documents... March 22, Begin Construction... March 27, Substantial Completion... August 3, Owner Occupancy... August 6, 2018 Page 2 of 4

32 TEXAS A&M UNIVERSITY - SAN ANTONIO REVENUE FINANCING SYSTEM Science and Technology Building Tuition Revenue Bonds Outstanding Principal Interest Dates Principal Amount Amount Annual Total BONDS 63,000, YEAR 1 61,045, ,955, ,992, ,947, YEAR 2 58,995, ,050, ,899, ,949, YEAR 3 56,850, ,145, ,802, ,947, YEAR 4 54,600, ,250, ,700, ,950, YEAR 5 52,245, ,355, ,593, ,948, YEAR 6 49,775, ,470, ,481, ,951, YEAR 7 47,190, ,585, ,364, ,949, YEAR 8 44,485, ,705, ,241, ,946, YEAR 9 41,650, ,835, ,113, ,948, YEAR 10 38,680, ,970, ,978, ,948, YEAR 11 35,570, ,110, ,837, ,947, YEAR 12 32,310, ,260, ,689, ,949, YEAR 13 28,895, ,415, ,534, ,949, YEAR 14 25,320, ,575, ,372, ,947, YEAR 15 21,575, ,745, ,202, ,947, YEAR 16 17,650, ,925, ,024, ,949, YEAR 17 13,540, ,110, , ,948, YEAR 18 9,235, ,305, , ,948, YEAR 19 4,725, ,510, , ,948, YEAR 20-4,725, , ,949, $ 63,000, $ 35,973, $ 98,973, Long-term rates are assumed to be 4.75%. Rates are subject to market change. Actual debt service will correspond to the TRB appropriations provided by the State. Prepared by the Office of the Treasurer - Treasury Services 11/21/16 Rates are subject to market change. Amounts are preliminary estimates that will be revised at the time bonds are issued. Page 3 of 4

33 Science and Technology Building Texas A&M University-San Antonio Project No Page 4 of 4

34 Agenda Item No. AGENDA ITEM BRIEFING Submitted by: Michael K. Young, President Texas A&M University Subject: Approval of the Revised Project Scope and Budget, Appropriation for Construction Services, and Approval of Construction for the Equine Phase II Initiative Project, Texas A&M University, College Station, Texas (Project No ) Background and Prior Actions: The Equine Phase II Initiative Project was added to the FY 2017 FY 2021 A&M System Capital Plan as a $6,500,000 FY 2018 proposed project. Pursuant to System Policy Section 1.3, the fiscal year designation for project initiation was changed from FY 2018 to FY 2017 in November Proposed Board Action: (1) Approve the revised project scope and budget. (2) Appropriate $6,191,401 for construction services and related project costs. $650,000 has been previously appropriated to this project. (3) Approve construction of the Equine Phase II Initiative Project at Texas A&M University (Texas A&M). Funding/Budget Amount: Average Estimated Annual Debt Service Debt Service Source Funding Source Budget Amount Cash (Designated Tuition) $6,500,000 N/A N/A Cash (Income Equalization) $ 341,401 N/A N/A Total Project Funds $6,841,401 Project Justification: Texas A&M seeks to construct the next phase of a major equine complex. The complex will consist of facilities for Nutrition Research labs, a large covered feeding barn, wash bays, veterinary examination area, hay and grain storage area, nutrition turn-outs, pastures and fencing. The complex will be located on a site north-northeast of the Phase 1 Equine Initiative, between N. Harvey Parkway and Finfeather Road. The project will include a Master Plan of the site for Page 1 of 2

35 Agenda Item No. Agenda Item Briefing future development of an academic building and new mare and stallion reproduction facility. The entrance will be at the intersection of Finfeather and Dairy Center Road. These facilities are a replacement of equine facilities that were located at the former Horse Center on George Bush Drive and were displaced as a result of the Park West development. Scope: Construction on this project is scheduled to start in March 2017 with substantial completion scheduled for November 2018 and occupancy scheduled for December The total project budget is $6,841,401. Other Major Fiscal Impacts: None. Page 2 of 2

36 Members, Board of Regents The Texas A&M University System Agenda Item No. TEXAS A&M UNIVERSITY Office of the President December 14, 2016 Subject: Approval of the Revised Project Scope and Budget, Appropriation for Construction Services, and Approval of Construction for the Equine Phase II Initiative Project, Texas A&M University, College Station, Texas (Project No ) I recommend adoption of the following minute order: The revised project scope along with a project budget of $6,841,401 for the Equine Phase II Initiative Project, at Texas A&M University, College Station, Texas is approved. The amount of $5,850,000 is appropriated from Account No Designated Tuition Contingent Income, and the amount of $341,401 is appropriated from Account No Equine Relocation, for construction services and related project costs. The Equine Phase II Initiative Project, Texas A&M University, College Station, Texas, is approved for construction. Respectfully submitted, Michael K. Young, President Texas A&M University Approval Recommended: Approved for Legal Sufficiency: John Sharp Chancellor Ray Bonilla General Counsel Billy Hamilton Executive Vice Chancellor and Chief Financial Officer

37 ATTACHMENT TO ITEM EQUINE PHASE II INITIATIVE PROJECT TEXAS A&M UNIVERSITY PROJECT NO PROJECT BUDGET 1. Amount Available for Construction... 5,696, Architectural/Engineering Fees , SSC Project Management Fees , Contingency , Geotechnical... 20, Environmental System Balance... 20, TAS/ADA Plan Review... 3, Utility Charges (UES, Verizon, CIS)... 80, Facility Services (Keying, Fire Alarm)... 25, TOTAL ESTIMATED COST OF PROJECT... $6,841,401 Page 1 of 3

38 EQUINE PHASE II INITIATIVE PROJECT TEXAS A&M UNIVERSITY PROJECT NO PROJECT SCHEDULE 1. Execute A/E Agreement... November 7, Complete Schematic Design... December 7, Complete Design Development... January 2, Complete Construction Documents with Cost Estimate... February 1, Board of Regents Approval for Construction... February 9, CSP Evaluation... March 6, Begin Construction... March 20, Substantial Completion... November 1, Beneficial Occupancy... December 1, 2018 Page 2 of 3

39 Equine Phase II Initiative Project Texas A&M University Project No Page 3 of 3

40 Construction Project Status Report Effective 01/19/2017 Projects in Programming / Planning: Projects in Design: Projects in Bidding: Projects in Construction: Combined Total: 10 Projects $ 280,500, Projects $ 913,184,675 1 Projects $ 34,000, Projects $ 1,398,780, Projects $ 2,626,465,273 PROJECTS TO BE AUTHORIZED BY THE BOARD OF REGENTS Projects in Programming / Planning: Bryan, TX Cyber Physical Research and Development Center $ 10,000, Gateway Education Center $ 80,000, Mary K O'Connor Process Safety Center $ 12,000, RELLIS TEEX HQ & Training $ 7,000, Rowlett Industrial Distribution Center $ 13,000, TEES Headquarters Building $ 9,000,000 Canyon, TX Football & Soccer Track Stadiums $ 32,500,000 College Station, TX st Century Classroom Building $ 70,000, Research Personnel Building $ 47,000,000 Ft. Worth, TX TAMU Law School $ Total of Projects in Programming / Planning $ 280,500,000 Projects in Design: Bryan, TX RELLIS Campus Infrastructure $ 49,200, RELLIS Master Plan $ TTI State Headquarters $ 75,000,000 Canyon, TX Renovate Jarrett Hall Phase II $ 14,330,000 Page 1 of 6

41 College Station, TX Aggie Softball Stadium $ 28,640, Aggie Track & Field Stadium $ 39,800, Agriculture Building #5 $ 45,000, Biocontainment Research Facility (BRF) $ 86,000, Music Activities Center $ 42,500, Storm Water System Improvements $ 11,429, Student Services Building $ 42,000,000 Dallas, TX Dentistry Clinical Education Facility $ 127,500,000 Ft. Worth, TX Southwest Metroplex Building $ 39,600,000 Kingsville, TX Administrative Services Building $ 16,553, Education Complex $ 60,000,000 McAllen, TX McAllen Multipurpose Academic Facility $ 40,000,000 Prairie View, TX Capital Improvements $ 20,232,000 San Antonio, TX Science and Technology Building $ 63,000,000 Stephenville, TX Applied Science Building $ 54,000, Memorial Stadium Renovation and Expansion $ 26,400,000 Texarkana, TX Academic & Student Services Building $ 32,000,000 Total of Projects in Design $ 913,184,675 Projects in Bidding: Dallas, TX Dallas AgriLife Center $ 34,000,000 Total of Projects in Bidding $ 34,000,000 Page 2 of 6