RED RIVER VALLEY SCHOOL DIVISION
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1 RED RIVER VALLEY SCHOOL DIVISION November 14, 2016 The Board of Trustees met in-camera from 6:00 to 7:00 p.m. The regular meeting of the Board of Trustees of The Red River Valley School Division was held on Monday, November 14, 2016, at 7:00 p.m., in The Red River Valley School Division Office Boardroom, Morris, Manitoba. Trustees in attendance: Jake Cornelsen, Charlene Geiler, Fred Kelesnik, Alicia Lazaridis, Maureen Sicotte, Shelley Syrota, Jacqueline Wolfe. Administration in attendance: Pauline Lafond-Bouchard, Alma Mitchell. Regrets: Darren Skog Call to order at 7:00 p.m. by Trustee Syrota. Inspiration by Trustee Syrota. Additions to Agenda Approval of Agenda 3599/16 Minutes Regular 3600/16 Minutes Special 3601/16 Timed Item 1. Fiscal Issue In-camera Jacqueline Wolfe; Fred Kelesnik: THAT the agenda be approved as amended. Maureen Sicotte; Jake Cornelsen: THAT the minutes of the regular meeting of the Board of Trustees dated October 17, 2016, be approved as presented. Jacqueline Wolfe; Maureen Sicotte: THAT the minutes of the special meeting of the Board of Trustees dated November 1, 2016, be approved as presented. Nil BUSINESS ARISING Business Arising 1. Superintendent & CEO Retirement 1
2 SENIOR ADMINISTRATION MONITORING REPORTS Reports The following reports were received: Priority 1. To plan and provide quality education for the future of our students. i) Monitoring Report November 2016 a) Numeracy Report (Numeracy Coach presented) b) Grade 12 Assessment Results from June 2016 c) Attendance Report d) Education Plan e) School Plans (in First Class under Trustee and School Plan folder) Trustee Lazaridis left the meeting Priority 2. To continue to recruit and retain dedicated and highly competent employees. i) Staffing Report ii) Monitoring Report November 2016 a) Professional Development Trustee Lazaridis returned to the meeting Priority 3. To provide safe and friendly environments. Nothing to report at this meeting Priority 4. To be leaders in education. i) Preliminary Enrolment (FTE), September 2016 ii) FTE Enrolment, October 2016 iii) Divisional Calendar, November 2016 iv) Divisional Calendar, December 2016 v) Superintendent & CEO Calendar, October 2016 BOARD COMMITTEE MINUTES Board Committee Minutes 1. Executive Committee Meeting Minutes, October 19, Committee of Whole Meeting Minutes, October 25, 2016 NEW BUSINESS - ACTION ITEMS Action Items 1. Acceptance of Staffing Report 2. Acceptance of Monitoring Reports as Information 3. Ecole St. Malo School, Modular Classrooms , Second Reading 5. Indemnities, First Reading 6. Procedural, First Reading , Third Reading 8. Extended Field Trip, Lowe Farm School 9. Extended Field Trip, Sanford Collegiate 10. Extended Field Trip, Ecole Heritage Immersion/ICSP 2
3 Acceptance of Staffing Report 3602/16 Acceptance of Monitoring Reports 3603/16 Tender 3604/ /16 Indemnities 3606/16 Procedural 3607/ /16 Maureen Sicotte; Fred Kelesnik: THAT the staffing report be accepted as presented. Maureen Sicotte; Jacqueline Wolfe: THAT the following monitoring reports and supporting data be accepted as information: Priority 1 - To plan and provide quality education for the future of our students: supporting documentation - Numeracy Report from Gay Sul; Grade 12 Assessment Results - June 2016; Attendance Report; Education Plan; School Plans; Priority 2 - To continue to recruit and retain dedicated and highly competent employees: supporting documentation - Professional Development; Priority 4 - To be leaders in education: supporting documentation - Preliminary Enrolment (FTE), September 2016; FTE Enrolment October 2016, Divisional Calendar November 2016, Divisional Calendar December 2016, Superintendent & CEO Calendar October Maureen Sicotte; Jake Cornelsen: THAT Red River Valley School Division approve, the award of the Ecole St. Malo School Modular Classroom project to Gardon Construction Ltd, subject to PSFB approval. Maureen Sicotte; Jake Cornelsen: THAT The Red River Valley School Division approve as presented By-law 3-16: Ecole Heritage Immersion Envelope; JA Cuddy Envelope and Roof; Lowe Farm School Roof; Morris School Envelope; Sanford Collegiate Roof; Sanford Collegiate Make Up Air Unit and Sanford Collegiate Boiler Replacement. Second 8:05 p.m. Maureen Sicotte; Fred Kelesnik: THAT the Committee of the Whole recommended amendments to Indemnities 4/03 be given first reading. Maureen Sicotte; Jake Cornelsen: THAT the Committee of the Whole recommended amendments to Procedural 5/03 be given first reading. Maureen Sicotte; Fred Kelesnik: THAT The Red River Valley School Division approve as presented By-law 3-16: Ecole Heritage Immersion Envelope; JA Cuddy Envelope and Roof; Lowe Farm School Roof; Morris School Envelope; Sanford Collegiate Roof; Sanford Collegiate Make Up Air Unit and Sanford Collegiate Boiler Replacement. Third 8:10 p.m. 3
4 Extended Field Trip 3609/16 Extended Field Trip 3610/16 Extended Field Trip 3611/16 Maureen Sicotte; Jake Cornelsen: THAT Lowe Farm School's request for an extended field trip on May 8 to May 10, 2017, be approved. Maureen Sicotte; Alicia Lazaridis: THAT Sanford Collegiate's request for an out of country field trip on May 18 to 24, 2017, be approved. Maureen Sicotte; Jake Cornelsen: THAT Heritage Immersion School and ICSP's request for an extended field trip from May 10, 2017 to May 14, 2017 be approved. NEW BUSINESS - INFORMATION ITEMS Information Items The following items were received as information: 1. Religious Exercise Petition, Domain School 2. Religious Exercise Petition, Ecole St. Malo School 3. JA Cuddy Child Care Centre Inc. Re: KinderStart Program 4. MECY, October 2016 Re: Provincial Assessment Document Updates: Provincial Report Card Policy and Business Requirements Document 5. MSBA, March 23, 2016 Re: Free Online Resources for All Divisional Staff and School Volunteers re: Respect in Schools Program 6. MSBA, October 26, 2016 Re: 2017 Recognition & Award Programs 7. MSBA, October 19, 2016 Re: Renewal of Committee Volunteer List 8. MSBA, Call for Nominations and Resolutions Trustee Sicotte left the meeting 9. MSBA, October 2016 Re: Presentation to the Manitoba 2017 Budget Consultations 10. Feedback from MSBA Region 2 Meeting 11. MSBA, Responses Received from Boards Re: Education Finance SWOT Survey, in Advance of Fall 2016 MSBA Regional Meetings 12. Seven Oaks School Division, Discussion Paper 13. Winnipeg School Division, October 4, 2016 Re: Response to the MSBA Survey Trustee Sicotte returned to the meeting 14. MSBA, November 9, 2016 Re: Employment Insurance Act Pending Amendments; Reducing Waiting Period for Employment Insurance Benefits 15. Financial Statements of Manitoba Schools Insurance Property 16. Financial Statements of Manitoba Schools Insurance Liability 17. MSBA, e-bulletin, October 12, Trustee Feedback on Parent Forum November 1, 2016 Other Correspondence Received: 19. from Kristy Fletcher, October 18, 2016 Re: Band Aid Applications Open 20. MSBA, Help Prevent Dryer Fires 4
5 21. Manitoba Theatre for Young People 22. United Way, September 2016 Re: Koats for Kids 23. MSBA, Salary Bulletin, Prairie Rose School Division and The Canadian Union of Public Employees, Local 4701-Unit A (Educational Assistants) 24. MSBA, Salary Bulletin, Prairie Rose School Division and The Canadian Union of Public Employees, Local 4701-Unit B (Custodians, Clerical, Maintenance, Library, Bus Drivers, Computer/Technology) 25. MSBA, Salary Bulletin, Pembina Trails School Division and The Canadian Union of Public Employees, Local (Trades) 26. MSBA, Salary Bulletin, River East Transcona School Division and The Canadian Union of Public Employees, Local 796 (Transportation) 27. MSBA, Salary Bulletin, Lord Selkirk School Division and The Canadian Union of Public Employees, Local 1522 (Clerical, Educational Assistant, Library) 28. MSBA, Salary Bulletin, Lord Selkirk School Division and The Canadian Union of Public Employees, Local 1522 (Custodial) 29. MSBA, Salary Bulletin, Turtle Mountain School Division and The Canadian Union of Public Employees, Local 1719 (Secretaries, Librarians, Custodians, Mechanics & Maintenance) 30. MSBA, Salary Bulletin, Turtle Mountain School Division and The Canadian Union of Public Employees, Local 1719 (Educational Assistants) Trustee PD Opportunities: 31. MSBA, October 3, 2016 Re: Safe Grad Seminar 32. Safe Schools Manitoba, November 9, 2016 Re: 2017 Safe Schools Manitoba Conference NEW BUSINESS TRUSTEE INFORMATION ITEMS Information Items The following items were received as information: 1. School/Community Activities Attended a. Trustee Wolfe Remembrance Day Sanford Collegiate b. Trustee Wolfe Remembrance Day Ceremonies c. Trustee Sicotte Remembrance Day Ceremonies d. Trustee Kelesnik Lowe Farm School Fall Supper e. Trustee Kelesnik Remembrance Day Morris School f. Trustee Kelesnik Remembrance Day Ceremonies g. Trustee Cornelsen Lowe Farm School Fall Supper h. Trustee Cornelsen Remembrance Day Ceremonies 2. Other PD Attended a. Trustee Wolfe Region 2 Meeting b. Trustee Kelesnik Region 2 Meeting c. Trustee Geiler Region 2 Meeting d. Trustee Cornelsen Region 2 Meeting e. Trustee Syrota Region 2 Meeting 3. Community Feedback a. Positive feedback regarding the parent forum b. Concerns with tax increase on farmland 5
6 Question Period Extend Meeting 3612/16 In-Camera 3613/16 Resume Regular Meeting 3614/16 Nil Maureen Sicotte; Jacqueline Wolfe: THAT the meeting be extended by 30 minutes. Maureen Sicotte; Fred Kelesnik: THAT the Board of Trustees go incamera. Maureen Sicotte; Jacqueline Wolfe: THAT the Board of Trustees resume the regular meeting. ACTION ARISING FROM IN-CAMERA SESSION The Board went in-camera to discuss the following items (6:00-7:00): 1. Negotiations Issues (3) 2. Fiscal Issues (10) 3. Legal Issue (1) 4. Personnel Issue (1) Grievance 3615/16 Adjourn 3616/16 Maureen Sicotte; Fred Kelesnik: THAT the Red River Valley School Division Board of Trustees accept the grievances as received on October 28, DEFEATED Maureen Sicotte; Charlene Geiler: THAT the meeting be adjourned. Red River Valley School Division SUBJECT TO APPROVAL The next meeting is scheduled for Monday, December 12, 2016, Incamera at 6:00 p.m.; Regular meeting at 7:00 p.m., at The Red River Valley School Division Office Boardroom, 233 Main Street N., Morris MB 6
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