COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

Transcription

1 BY ORDER OF THE COMMANDER PACIFIC AIR FORCES PACIFIC AIR FORCE INSTRUCTION JUNE 2014 Operations Support HQ PACAF CORPORATE STRUCTURE COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available on the e-publishing website at for downloading or ordering RELEASABILITY: There are no releasability restrictions on this publication OPR: HQ PACAF/A8PE Certified by: HQ PACAF/A5/8 (Brig Gen Steven L. Basham) Pages: 32 This instruction implements Air Force Policy Directive (AFPD) 16-5, Planning, Programming, Budgeting, and Execution Process, 27 September 2010; AFI , Control and Documentation of Air Force Programs, 15 August 2006; and Department of Defense (DoD) Directive , The Planning, Programming, Budgeting, and Execution (PPBE) Process, 25 January This instruction establishes the operating procedures for the Headquarters Pacific Air Forces (HQ PACAF) Corporate Structure, a senior staff review process. It applies to HQ PACAF Staff as well as Fifth Air Force (5 AF), Seventh Air Force (7 AF), Eleventh Air Force (11 AF), and to Air National Guard (ANG) and Air Force Reserve Command (AFRC) members assigned to the PACAF staff. Direct inquiries and recommendations regarding the basic publication to HQ PACAF/A8PE and regarding the attachments to the appropriate, Process Owner (as designated in the attachments) using the AF Form 847, Recommendation for Change of Publication (route AF Forms 847 from the field through the appropriate functional chain of command). Request for waivers for the basic publication must be submitted through chain of command to HQ PACAF/A5/8 and for the attachments to the appropriate Process Owner Director for consideration and approval. Ensure that all records created because of processes prescribed in this publication are maintained in accordance with Air Force Manual (AFMAN) , Management of Records, and disposed of in accordance with Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS). See Attachment 1 for a glossary of references and supporting information used in this publication.

2 2 PACAFI JUNE Overview Composition Organization Figure 1. HQ PACAF Corporate Structure Responsibilities PACAF Working Group (PWG) PACAF Group (PG) PACAF Board (PB) PACAF Council (PC) Administrative Requirements for PACAF Working Group, Group, Board, and Council Meetings Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 8 Attachment 2 PACAF PROGRAMMING PROCESS 11 Attachment 3 PACAF BUDGET FORMULATION AND EXECUTION OVERSIGHT PROCESS 17 Attachment 4 PACAF MILITARY CONSTRUCTION AND MAJCOM COMPREHENSIVE ASSET MANAGEMENT PLAN PROCESSES 22 Attachment 5 PACAF CAPABILITY GAPS INTEGRATED PRIORITY LIST AND CORE FUNCTION LEAD COORDINATION 26 Attachment 6 PACAF COMMAND AND CONTROL (C2) AND CYBER REQUIREMENTS PROCESS Overview. The HQ PACAF Corporate Structure outlines and facilitates the corporate review process for HQ PACAF. This structure provides the framework within which to review command-wide issues from a corporate viewpoint and maximizes decision-making effectiveness. The corporate structure also provides a forum where senior PACAF leaders can apply their collective judgment and experience to affect major programs, processes, policies, objectives, and resource allocations. HQ PACAF Corporate Structure membership will take precedence over all other routine functions. 2. Composition. The HQ PACAF Corporate Structure is comprised of several formal executive groups chartered to handle various key resource issues and develop command positions. Processes conducted within the HQ PACAF Corporate Structure framework are detailed in the attachments and include but are not limited to: the PACAF Program Objective Memorandum (POM) submission (Attachment 2); the Budget Formulation and Execution Oversight Process (Attachment 3); the PACAF Military Construction (MILCON) and MAJCOM Comprehensive

3 PACAFI JUNE Asset Management Plan (MCAMP) submission (Attachment 4); the PACAF Capability Gaps Integrated Priority List (IPL) submission and Core Function Lead (CFL) coordination (Attachment 5); and the PACAF Command and Control (C2)/Cyber Requirements submission (Attachment 6). Future attachments may include a corporate Strategy and Planning process, manpower drills, and any other processes that process owners feel would benefit from a corporate review. 3. Organization The HQ PACAF Corporate Structure is comprised of the PACAF Working Group (PWG), PACAF Group (PG), PACAF Board (PB), and the PACAF Council (PC). The basic HQ PACAF Corporate Structure is illustrated in Figure 1. Figure 1. HQ PACAF Corporate Structure 3.2. Normally, issues are sequentially elevated through the corporate structure as illustrated in figure 1 (that is, options/issues start at the working group level and then proceed through the PG, PB, and PC levels). Exceptions: when a subject matter chair determines that efficiency or timeline warrants a level be bypassed or finalized via electronic or other means Any changes to an approved PC position must be vetted again through the HQ PACAF Corporate Structure to assess its consistency with respect to PACAF strategy or other PACAF requirements.

4 4 PACAFI JUNE Responsibilities Process owner / Office of Primary Responsibility (OPR) For each corporate process described in the attachments, the process owner will: Ensure programs, objectives, and issues submitted through the HQ PACAF Corporate Structure are consistent with PACAF s Strategic Plan Appoint Points of Contact (POCs) as required to review, develop, prioritize, and support Directorate/Division (for A-Staff) or Personal Staff (or, Special Staff) corporate structure planning/panel issues or projects Support policies and procedures governing all operations of the HQ PACAF Corporate Structure Determine the appropriate timing and flow of activities of their respective process (PACAF POM, capability gaps IPL, Execution Plan (ExPlan), MILCON, and MCAMP projects, requirements, manpower, etc.) throughout the HQ PACAF Corporate Structure. Issues will be elevated to the next higher level in the HQ PACAF Corporate Structure after being approved by the activity chairperson and membership (for all levels) or when called forward by the chairperson or convening authority at the next higher level Office of Coordinating Responsibility (OCR) HQ PACAF Staff and subordinate units will, as appropriate: Support policies and procedures governing all operations of the HQ PACAF Corporate Structure Participate in deliberations at all levels of the HQ PACAF Corporate Structure Provide support to process owners as needed/requested Review, analyze, and provide inputs on issues/recommendations presented through the HQ PACAF Corporate Structure Points of Contact (POCs) IAW , POCs will: Serve as initial point of entry for issues requiring corporate review within their respective Directorate/Division/Branch Facilitate Directorate/Division staffing of actions/issues being addressed through the HQ PACAF Corporate Structure (PWG, PG, PB, and PC) Review, analyze, develop, prioritize, and present Directorate/Division options/issues/recommendations for discussion through the HQ PACAF Corporate Structure Prepare an appointment memorandum of corporate structure POCs within their respective Directorate/Division containing primary and alternate POC member s names and contact information, and forward to the applicable corporate structure Process Owner. (e.g. HQ PACAF/A8PE for the PACAF POM submission and

5 PACAFI JUNE Capability Gaps IPL, HQ PACAF/FMAO for Budget and ExPlan, HQ PACAF/A7NR for MILCON, HQ PACAF/A7ND for MCAMP submissions, etc.) Ensure the proper Directorate/Division scheduling and attendance of PWG, PG, PB, and PC board meetings, and pre-briefs Ensure the proper maintenance of records, publication of decisions, and completion of action items Ensure the proper format and distribution of briefing slides/read-aheads (provided by the process owner directorate) to members of the process owner s HQ PACAF Corporate Structure Ensure slides, schedules, and key documents are posted on the HQ PACAF Corporate Structure SharePoint site Support policies and procedures governing all operations of the HQ PACAF Corporate Structure. 5. PACAF Working Group (PWG) The PWG is the entry level into the corporate structure. It provides initial data collection and begins the process of planning, identifying requirements, resource allocation, and consideration of other issues prior to the O-6-level review. The PWG reviews issues and decisions submitted by stakeholders (Mission/Mission Support Panel POCs, Service Core Function (SCF) integrators, Program Element (PE) POCs, Subject Matter Experts (SMEs), Resource Advisors (RAs), etc.) and forwards significant issues to the PG Division Chiefs will establish PWG membership Membership normally consists of branch chiefs or Action Officer (AO)-level Mission/Mission Support Panel POCs, PE POCs, SMEs, RAs, etc., depending on the issue/subject being presented by the process-owning Directorate/Division Members or the designated Directorate/Division/Branch representative will represent the division staff's view on issues presented to or reviewed by the PWG. 6. PACAF Group (PG) The PG is the second level of the corporate structure, providing O-6/seniorlevel/division chief resolution of issues prior to the PB. Topics brought before the PG should be limited to matters that require corporate consideration and resolution An approved PG position constitutes division-level PACAF staff coordination on all resource management issues addressed The PG will review PWG inputs and make decisions/recommendations to the PB. Beyond the PG, issues no longer are represented by Panels, but by directorate, to present balanced HQ-wide consideration Membership normally consists of PACAF Division Chiefs. Others will be included as appropriate for the specific process. See attachments for specific voting membership.

6 6 PACAFI JUNE A deputy will attend in the incumbent's absence. Because members may need to discuss topics of a privileged nature requiring candid discussion, attendance will normally be restricted to members. Others will attend by invitation of Group members. 7. PACAF Board (PB) The PB provides director-level and Personal Staff chief-level review of issues prior to the PC. Topics brought before the PB should be limited to matters that require director-level corporate consideration and resolution The PB shapes and refines proposals prior to presentation to the PC. Significant Board issues and decisions are briefed to the PC. In addition, the PB has decision-making authority over issues submitted by the PG Voting membership normally consists of PACAF Directors. Personal Staff, Numbered Air Forces (NAFs), and others will be included as appropriate for the specific process, per the attachments A deputy will attend in the incumbent's absence. Because members may need to discuss topics of a privileged nature requiring candid discussion, attendance will normally be restricted to members. Others will attend by invitation of Board members When warranted by topics concerning the Air Reserve Components, the respective component s advisor may attend (e.g., HQ PACAF/RG for issues regarding the ANG) The directorate responsible for the issue being presented to/reviewed by the PB is responsible for completion of assigned taskings, unless otherwise determined by the PB. 8. PACAF Council (PC) The PC is the commander s executive advisory committee The PACAF Commander (HQ PACAF/CC) is the Council chairperson and might delegate responsibilities and final approving authority to the HQ PACAF Vice Commander (PACAF/CV) or Chief of Staff (PACAF/CS) Membership normally consists of PACAF Directors. Personal Staff, NAFs, and others will be included as appropriate for the specific process, per the attachments. Membership for the PB and PC are normally the same; the PB is intended to be a deliberative/approving body, whereas the PC is advisory to the chairperson A deputy will attend in the incumbent's absence. Because members may need to discuss topics of a privileged nature requiring candid discussion, attendance will normally be restricted to members. Others will attend by invitation of Council members When warranted by topics concerning the Air Reserve Components, the respective component s advisor may attend (e.g., HQ PACAF/RE for AFRC issues) The directorate responsible for the issue being presented/reviewed by the PC is responsible for completion of assigned taskings, unless otherwise determined by the PC.

7 PACAFI JUNE Administrative Requirements for PACAF Working Group, Group, Board, and Council Meetings Scheduling Meetings. The process-owning POC (see attachments) will schedule the PWG, PG, and PB meetings and coordinate with the command section for scheduling the PC meetings. After the POC coordinates a meeting location, date, and time, he/she will notify the HQ PACAF Corporate Structure members of the meeting via Microsoft Outlook calendar invite Briefing Slides (Read-aheads). Process owners are responsible for the distribution of electronic copies of the briefing slides to members, and posting briefing slides to the appropriate SharePoint site, at least one full duty day prior to PWG, PG, PB, and PC meetings Pre-briefs PC meetings pre-briefs will be made available for HQ PACAF/CC/CV/CS Present pre-briefs at least one duty day prior to the PC meetings, if possible. Taskings from the pre-brief will be the responsibility of the process owners Provide an electronic copy of the briefing slides (read-aheads) at least one duty day before the pre-brief to the HQ PACAF command section. If critical items have changed since the PB meeting, those changes should first be coordinated through the PB members Attendance at Meetings. HQ PACAF Corporate Structure meetings take precedence over other routine staff duties. Because members may need to discuss topics of a privileged nature requiring candid discussion, attendance will normally be restricted to members. When authorized by the PG or PB member, Mission/Mission Support Panel POCs, PE POCs, SMEs, RAs, etc. (corporate structure stakeholders) who directly support the issues being presented/reviewed may attend meetings/briefings Documentation. Each process owner is responsible for coordinating and tracking action items and decisions generated from each corporate structure event (PWG, PG, PB, and PC). Issues will be elevated to the next higher level in the HQ PACAF Corporate Structure only after being approved by the activity chairperson and membership, or when called forward by the chairperson or convening authority at the next higher level. The POC will also produce and keep record files including, but not limited to, schedules, briefing slides, decisions, and status of action items Naming Convention. To help formalize and promote consistency within the corporate process board meetings, the following naming convention will be used: each corporate structure board meeting (PWG, PG, etc.) will be preceded by the function being addressed, e.g. Programming PWG, Budget/Execution PB, MCAMP PC, etc. PAUL H. MCGILLICUDDY, Major General, USAF Chief of Staff

8 8 PACAFI JUNE 2014 References Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION DoD R, Volume 2, Financial Management Regulation, October 2008 DoD Directive , The Planning, Programming, Budgeting, and Execution (PPBE) Process, 25 January 2013 AFPD 16-5, Planning, Programming, Budgeting, and Execution Process, 27 Sept 2010 AFI , Control, and Documentation of Air Force Programs, 15 August 2006 AFI , Acquisition and Sustainment Life Cycle Management, 17 April 2009, Incorporating Change 1, 19 February 2010 USPACOMINST , Conduct of Plans to Resources to Outcomes Process (PROP) within the US Pacific Command (USPACOM), 7 May 2009 AFMAN , Management of Records, 1 March 2008, Incorporating Air Force Guidance Memorandum 1.2, 9 April 2012 Adopted Forms: AF Form 847, Recommendation for Change of Publication Adopted Forms AF Form 847, Recommendation for Change of Publication Abbreviations and Acronyms 5 AF Fifth Air Force 7 AF Seventh Air Force 11 AF Eleventh Air Force AFCEC Air Force Civil Engineer Center AFCS Air Force Corporate Structure AFICA Air Force Installation Contracting Agency AFMAN Air Force Manual AFPD Air Force Policy Directive AFRC Air Force Reserve Command AFRIMS Air Force Records Information Management System ANG Air National Guard BCAMP Base Comprehensive Asset Management Plan C2 Command and Control CAMP Comprehensive Asset Management Plan CFL Core Function Lead

9 PACAFI JUNE CFSP Core Function Support Plan CIPS Cyberspace Infrastructure Planning System CJA Chairman s Joint Assessment CONOPS Concept of Operations CONPLAN Concept Plan CS Chief of Staff DMP Dormitory Master Plan DoD Department of Defense ExPlan Execution Plan FHMP Family Housing Master Plan FYDP Future Years Defense Program HAF Headquarters Air Force HCP Housing Community Profile HQ PACAF Headquarters Pacific Air Forces HRMA Housing Requirements and Market Analysis IAMD Integrated Air and Missile Defense IPL Integrated Priority List ISC Integrated Security Construct ISR Intelligence, Surveillance, & Reconnaissance JCTD Joint Capability Technology Demonstration JEON Joint Emergent Operational Need JPG Joint Planning Guidance LCBT Life Cycle Budget Tool LOO Line of Operation MAJCOM Major Command MCAMP MAJCOM Comprehensive Asset Management Plan MFH Military Family Housing MILCON Military Construction NAF Numbered Air Force O&M Operations and Maintenance OBRC Operating Budget Review Committee OCR Office of Coordinating Responsibility

10 10 PACAFI JUNE 2014 OPLAN Operations Plan OPR Office of Primary Responsibility OSD Office of the Secretary of Defense USPACOM United States Pacific Command PB PACAF Board PC PACAF Council PE Program Element PEM Program Element Monitor PFP Planning Force Proposal PG PACAF Group POC Point of Contact POM Program Objective Memorandum PPBE Planning, Programming, Budgeting, and Execution PPI POM Preparation Instruction PROP Plans to Resources to Outcomes Process PWG PACAF Working Group RA Resource Advisor RAPIDS Resource Allocation Programming Information Decision System RDS Records Disposition Schedule RRG Requirements Review Group SAF Secretary of the Air Force SCF Service Core Function SME Subject Matter Expert SPG Strategic Planning Guidance SRM Sustainment Restoration Modernization TCP Theater Campaign Plan UH Unaccompanied Housing

11 PACAFI JUNE Attachment 2 PACAF PROGRAMMING PROCESS A2.1. PACAF Program Objective Memorandum (POM) Submission. A The Director, Strategy, Plans, and Programs (HQ PACAF/A5/8) is the corporate owner of the PACAF programming process and has primary responsibility for ensuring timely and complete submission of the PACAF POM. Accordingly, HQ PACAF/A5/8 initiates program builds, facilitates and guides the process, ensures issues are resolved, and tasks personnel and agencies across the PACAF Staff, as required. HQ PACAF/A5/8 is the spokesperson for PACAF on all programming issues. As owner of the programming process (see Figure A2.1.), HQ PACAF/A5/8 chairs the Programming PB meetings and pre-briefs PACAF CC/CV/CS prior to all Programming PC meetings. HQ PACAF/A5/8 briefs the Programming PC on the Programming PB positions. Figure A2.1. PACAF Programming Process

12 12 PACAFI JUNE 2014 A The PACAF POM conveys PACAF needs and priorities to the Air Staff. These needs are informed by PACAF s Strategic Plan and published programming guidance developed at various levels of the Office of the Secretary of Defense (OSD), AF, and PACAF. PACAF programming guidance reflects HQ PACAF/CC strategy, priorities, and rules of engagement in concert with various USAF and OSD documents. Once applicable guidance is available, HQ PACAF/A8P distributes to applicable parties. Source documents for programming guidance include, but are not limited to, the Strategic Planning Guidance (SPG), the Joint Programming Guidance (JPG), various HQ USAF Memoranda, HQ USAF POM Preparation Instructions (PPIs), and US Pacific Command (USPACOM) and other Combatant Commanders Integrated Priority Lists (IPLs). A For program consistency and clarity, it is essential that any unique programming guidance forwarded to PACAF through functional channels be immediately sent to HQ PACAF/A8P for review and inclusion into overall PACAF programming instructions/guidance. The approved PACAF POM submission must reflect a good-faith effort to accomplish the PACAF mission within available funding and with no excesses or inefficiencies. A Programming PWG. A The Programming PWG provides the first cross-functional review and critique of the draft PACAF portion of the Future Years Defense Program (FYDP). It is also the initial step in validation of program disconnects and initiatives and the driving force in risk assessment for the identification of proposed offsets to balance command priorities within fiscal constraints. The efforts of this group provide the foundation of a successful PACAF POM build and resulting FYDP. The working group is empowered to task personnel and agencies across the staff. A The Programming PWG is chaired by HQ PACAF/A8PE and consists of HQ PACAF/A8PE programming personnel, Mission/Mission Support Panel POCs, PE POCs, and SMEs as required. A PWG voting membership is proffered to the following offices: HQ PACAF/A1SR, A1MP, A2XR, A3TV, A3OA, A4PP, A5IO, A6XB, A7RI, A8XI, A8PE, and FMAO. A Service Core Function (SCF) Panel POCs. A Panel POCs serve as the entry point into PACAF directorates at all levels of the program build. They are essential to ensure continuity as the process builds and transitions through the PWG, PG, PB, PC, and final approval from HQ PACAF/CC. A Panel POCs with support from PE POCs and SMEs are expected to brief the PWG. Panel POCs as well as all members of the Programming PWG are critical links in the overall PACAF programming process. Managers of PEs are responsible for all issues affecting their PE and are considered the experts for any information concerning their PE. They ensure Directorate/Division initiatives, disconnects, and offsets are appropriately allocated, adequately justified, fully validated, and properly submitted (supported by facers, tri-charts, and Resource Allocation Programming Information Decision System (RAPIDS)).

13 PACAFI JUNE A Panels are divided into two major categories: Mission Panels and Mission Support Panels. PACAF Panel chairs are at the Division Chief level and supported by the respective directorate (see Table A2.1.). Table A2.1. Service Core Function Panels and Panel Chairs PANEL CODE MISSION PANELS CHAIR I Global Integrated Intelligence, Surveillance, & Reconnaissance (ISR) HQ PACAF/A2X K Air Superiority HQ PACAF/A3O T Global Precision Attack HQ PACAF/A3O M Rapid Global Mobility HQ PACAF/A3T V Personnel Recovery HQ PACAF/A3T O Special Operations HQ PACAF/A3T U Building Partnership HQ PACAF/A5I S Space Superiority HQ PACAF/A6X Y Cyber Superiority HQ PACAF/A6X J Command & Control HQ PACAF/A8X CODE MISSION SUPPORT PANELS CHAIR P Agile Combat Support - Personnel / Education & Training HQ PACAF/A1S L Agile Combat Support - Logistics HQ PACAF/A4P N Agile Combat Support - Installations HQ PACAF/A7R A Panel POCs must remain in constant contact with their Directorate/Division/Branch leadership, HQ PACAF/A8P programmers, other MAJCOMs, and Air Staff Program Element Monitors (PEMs)/Panels throughout PACAF POM development. This contact is critical to the identification and coordinated resolution of questions and concerns relating to the PACAF submitted inputs and ensuring the HQ PACAF/A8P staff is up to date as they work to provide continuous status of PACAF POM activities to HQ PACAF/A5/8 and PACAF leadership. A After Panel POCs, with the support of PE POCs and SMEs, identify their individual PE disconnects, initiatives, and offsets, the Programming PWG then develops a strawman PACAF POM submission in accordance with PACAF programming policy, guidance, and established priority lists. The strawman PACAF POM submission is a prioritized, integrated list of all validated disconnects and initiatives plus a prioritized list of recommended offsets. Working group members then prepare their respective PG members prior to the next phase of the program build. HQ PACAF/A8PE will brief the PG of the proposed PACAF POM position developed by the Programming PWG.

14 14 PACAFI JUNE 2014 A Programming PG. A The Programming PG represents the initial senior staff review and refinement of the PACAF POM submission. The Chief, Programs Division (HQ PACAF/A8P) chairs the Programming PG. A PG Membership consists of PACAF Division Chiefs. Personal Staff and others will attend by invitation of the PG or as requested/needed. Voting membership is proffered to the following offices: HQ PACAF/A1S, A1M, A2X, A3T, A3O, A4P, A5I, A6X, A7R, A8P, A8X, and FMA. A The Programming PG reviews inputs from the Programming PWG and conducts its own program review, actively seeking additional data as required. Based on this review, the Programming PG validates and prioritizes requirements and offsets. The Programming PG is responsible for submitting a proposed PACAF POM to the Programming PB that complies with HQ PACAF/CC strategy and Air Staff guidance. A Programming PB. A After requirements and offsets are validated and prioritized, a proposed integrated program is produced for deliberation by the Programming PB. PG members/panel POCs/PE POCs/SMEs prepare their Directors for the Programming PB meeting and provide advice/inputs on any out-of-cycle programming issues that may arise. A HQ PACAF/A8P briefs HQ PACAF/A5/8 on the proposed command position prior to presentation to the Programming PB and briefs the Programming PB on behalf of the Programming PG. A The Programming PB membership consists of PACAF Directors. Personal Staff and others will attend by invitation of the PB or as requested/needed. Voting membership is proffered to the following offices: HQ PACAF/A1, A2, A3/6, A4/7, A5/8, and FM. A Programming PC. Following Programming PB deliberation and program adjustments, the HQ PACAF/A5/8 briefs the PACAF POM submission to the Programming PC (if required). Membership consists of PACAF Directors (HQ PACAF/A1, A2, A3/6, A4/7, A5/8) and FM. Personal Staff and others will attend by invitation of the PC. A Programming Process Advisors. A HQ PACAF/A8P. Advises the Programming Corporate Structure on Programming issues/recommendations formulated during the PWG, PG, PB, and PC. A HQ PACAF/FMA. Advises the Programming Corporate Structure on all Operations and Maintenance (O&M) budget and execution year financial issues/recommendations formulated during the PWG, PG, PB, and PC. A HQ PACAF/A1M. Advises the Programming Corporate Structure on manpower issues/recommendations formulated during the PWG, PG, PB, and PC. A Since manpower is centrally managed by the Air Force Corporate Structure (AFCS) and processing manpower changes are centrally managed by

15 PACAFI JUNE AF/A1M, Programming PG decisions specific to manpower are shared with AF/A1MP to coincide with AF/A8P & Secretary of the Air Force (SAF)/FM actions. A HQ PACAF/A1MR (Requirements) and HQ PACAF/A1MP (Resources) review and validate any new manpower requirements/resources as presented/reviewed by PACAF Program Managers or SMEs, and brief HQ PACAF/A1M on recommendations. A Releasability. At all stages, PACAF programming data is restricted and close hold, and internal working documents are not releasable to anyone outside PACAF until HQ PACAF/CC approval. Following approval, the PACAF position is submitted to the Air Staff for validation and integration into a single program for deliberation by the AFCS. HQ PACAF/A8P will distribute to the PACAF Staff as necessary. A2.2. Responsibilities. A HQ PACAF/A5/8. Responsible for the development and advocacy of the corporate PACAF POM submission. A HQ PACAF/A8P. Acts as the agent for HQ PACAF/A5/8 in accomplishing most programming responsibilities, and as such tasks the PACAF Staff, as required. In turn, HQ PACAF/A8PE acts as the agent for HQ PACAF/A8P in accomplishing most programming responsibilities. HQ PACAF/A8PE maintains the flow of information throughout the programming process. Accordingly, HQ PACAF/A8P (and, primarily, HQ PACAF/A8PE) will: A Liaise with Air Staff Panels and other programming agencies, ensuring feedback to the staff on issues raised. A Interface to the AFCS and with Core Function Leads (CFLs). A Represent PACAF as the Command OPR for programming actions affecting the POM. A Provide policy, guidance, and instructions to be used in program builds by Program Managers. A Provide database and technical information to corporate structure members/pocs (Mission/Mission Support Panel POCs, PE POCs, SMEs, RAs, etc.), as required/requested. A Work with the Directorate/Division corporate structure members/pocs to ensure: proper submission of offsets, disconnects, and initiatives (supported by facers, tri-charts, RAPIDS, etc.); proper scheduling and attendance of corporate structure meetings; and completion of pre-briefs, maintenance of records, briefing slides, publication of decisions, and action items for each level of the corporate structure. A Maintain a current Programming Corporate Structure members/pocs membership roster. A Assist corporate structure members/pocs in program history research.

16 16 PACAFI JUNE 2014 A Develop and conduct programming training for interested members of the PACAF Staff, as needed/requested. A Responsible for scheduling and coordinating Programming Corporate Structure meetings/briefings. A Maintain a central repository of Programming PG, PB, and PC briefing slides, action items and associated documentation. A Provide multifunctional, cross-staff perspective on PACAF programs to balance capabilities with available resources. A Facilitate a PACAF corporate position on proposed changes to PACAF programs in the POM for HQ PACAF/CC approval. A Submit PACAF POM position in the format prescribed by the AFCS. A Submit changes to the AFCS to be considered for inclusion into the AF submission to the OSD portion of the annual President s Budget. A Attend and support all PG, PB, and PC events, as applicable. A Support policies and procedures governing all operations of the HQ PACAF Corporate Structure for Programming. A2.3. Issue Resolution. HQ PACAF/A5/8 is the focal point for programming issue resolution. Programming issues frequently arise outside of a program build, and such issues can surface at any level in the programming process. Issues requiring a new or clarified PACAF position will be brought to the attention of HQ PACAF/A8P, and the concerned focal point(s). Issues for which there is a clear PACAF position should be dealt with as quickly as possible. A8P will upchannel the issue, if needed, and recommend action to HQ PACAF/A5/8. HQ PACAF/A5/8 will seek senior leadership guidance as required to resolve the issue and make the appropriate response. A2.4. Meetings. HQ PACAF/A8PE schedules and coordinates briefings/meetings, and notifies members and advisors of Programming PWG, PG, PB, and PC meetings. They also prepare and distribute programming briefing materials to include read-aheads, and track taskings.

17 PACAFI JUNE Attachment 3 PACAF BUDGET FORMULATION AND EXECUTION OVERSIGHT PROCESS A3.1. Budget Formulation and Execution Oversight. A The Director, Financial Management and Comptroller (HQ PACAF/FM), is the corporate owner for PACAF O&M budget formulation and budget execution oversight process. Accordingly, HQ PACAF/FM initiates the budget formulation and execution oversight, facilitates and guides the process, ensures funding issues are resolved, and tasks personnel and agencies across the PACAF Staff, as required. HQ PACAF/FM is the spokesperson for PACAF on all O&M budget and execution year financial issues. HQ PACAF/FM chairs the Budget/Execution PB meetings and pre-briefs CC/CV prior to all Budget/Execution PC meetings on financial issues. A HQ PACAF/FM develops an Execution Plan (ExPlan) to convey PACAF requirements and priorities to the Air Staff. These requirements are framed within PACAF s Strategic Plan and published financial guidance developed at various levels of OSD, AF, and PACAF. PACAF financial guidance reflects HQ PACAF/CC strategy and priorities in conjunction with various USAF and OSD documents. Once applicable guidance is available, HQ PACAF Financial Analyst Division (HQ PACAF/FMA) distributes to all applicable parties. The approved ExPlan must reflect a good faith effort to accomplish the PACAF mission within available funding. During the execution year, Air Staff may request an execution review to address program changes and/or unfunded requirements. The remaining unfunded requirements are validated and prioritized at the end of the fiscal year, and funded based on funds availability. A Budget/Execution PWG. A The Budget/Execution PWG provides the first cross-functional review and critique of the PACAF ExPlan, Initial Distribution, Operating Budget Review Committees (OBRCs), and End-of-Year prioritization processes. A The Budget/Execution PWG serves two functions, and is therefore convened in two formats: the ExPlan PWG for future year ExPlans and the Budget/Execution PWG for current year execution. A The ExPlan PWG is responsible to develop the future year ExPlan at the appropriate Panel level for submission to the PG. HQ PACAF/FMAO chairs the ExPlan PWG and its voting membership (see Table A3.1.) includes the lead Panel POCs as depicted in Table A2.1., in alignment with HQ PACAF/A8 processes. A The Budget/Execution PWG is responsible to review/validate requirements throughout the year of execution, as needed, in order to provide a recommendation to the Budget/Execution PG. HQ PACAF/FMAO chairs the Budget/Execution PWG and its voting membership includes Directorate and Personal Staff RAs (see Table A3.1.). A HQ PACAF/A8P and HQ PACAF/JA serve as advisors for all budget/execution issues/recommendations throughout the PWG, PG, PB, and PC.

18 18 PACAFI JUNE 2014 A The efforts of the Budget/Execution PWG provide the foundation of a successful PACAF budget formulation and execution process. The Budget/Execution PWG conducts a detailed review of all PACAF financial planning/execution activities and is empowered to task personnel and agencies across the staff. This stage of review is the initial step in validation of command inputs, including unfunded requirements, and recommendations and the driving force in risk assessment for the identification of proposed offsets to balance command priorities within fiscal constraints. The Budget/Execution PWG builds a strawman financial program in accordance with PACAF financial guidance and established initial priority lists. The strawman program is a prioritized, integrated list of all validated requirements, recommended funding levels, unfunded requirements, and recommended distribution. The HQ PACAF/FMAO will brief the Budget/Execution PWG results to the Budget/Execution PG. A Mission/Mission Support Panel Point of Contact (POC). A Directorate/Division Mission/Mission Support Panel POCs are critical links in the overall PACAF financial process. Panel POCs serve as the entry point into PACAF Directorates at all levels of the financial process. They are key to ensure continuity as the process develops and transitions from the Wing and SME inputs through the Budget/Execution PWG, PG, PB, PC, and HQ PACAF/CC. A Panel POCs must remain in constant contact with the directorate SMEs, RAs, HQ PACAF/FMA analysts, other MAJCOMs, and Air Staff SMEs/Panels throughout the AF budget formulation and execution process. This contact is critical to the identification and coordinated resolution of questions and concerns relating to the PACAF submitted ExPlan and execution process as well as ensuring the HQ PACAF/FMA staff is up to date as they work to provide continuous status of financial activities to the HQ PACAF/FM and PACAF leadership. A Appointed Directorate/Division Mission/Mission Support Panel POCs with support of PE POCs, SMEs, and RAs are responsible for all financial issues affecting their PE(s), and are considered the experts for all information and requirements validation concerning their respective PE(s). A Subject Matter Experts (SME) identify program funding levels, distribution, unfunded requirements, and sources to be considered during the budget formulation and execution process. The SMEs provide validation of NAF, Wing, and Headquarters requirements via the Life Cycle Budget Tool (LCBT) and ensure ExPlan requirements are validated for funding in a manner consistent with the approved HQ PACAF/CC strategy and priorities IAW HQ PACAF/FM guidance. A Budget/Execution PG. A The Budget/Execution PG, chaired by HQ PACAF/FMA, is comprised of Division Chief, or O-6/O-5-level representation, from across the HQ PACAF A-Staff, Personal Staff, and NAFs, and is responsible for submitting proposed PACAF budget products to the Budget/Execution PB that comply with HQ PACAF/CC and Air Staff guidance. A The Budget/Execution PG also provides advice/inputs on any out of cycle funding issues that may arise. The Budget/Execution PG reviews the Budget/Execution

19 PACAFI JUNE PWG recommendations and conducts its own program review, actively seeking additional data as required. Based on this review, the Budget/Execution PG validates and prioritizes all requirements and suggested sources for unfunded requirements, then produces a proposed integrated financial program for deliberation by the Budget/Execution PB. A The Budget/Execution PG voting membership includes a single representative from each Directorate and DCS, representing the Personal Staff (see Table A3.1.). NAFs, RG and RE at the Division Chief level (3-digit) may be included as appropriate. A Budget/Execution PB. Budget/Execution PG members/panel POCs/RAs/SMEs prepare their respective Deputy Directors prior to the Budget/Execution PB meeting. HQ PACAF/FMA briefs HQ PACAF/FM on proposed funding recommendations/issues/programs prior to presentation to the Budget/Execution PB and briefs the Budget/Execution PB on behalf of the Budget/Execution PG. A The Budget/Execution PB voting membership includes the Deputy Directors, including Personal Staff (see Table A3.1.). NAFs, RG and RE may be included as appropriate. A Budget/Execution PC. Following Budget/Execution PB deliberation and funding adjustments, the HQ PACAF/FM briefs the recommendations to the Budget/Execution PC for HQ PACAF/CC/CV/CS approval. A The Budget/Execution PC voting membership includes the Directors, Personal Staff, NAFs, RG and RE (see Table A3.1.). Table A3.1. Budget/Execution Corporate Voting Members GROUP CHAIR EXPLAN EXECUTION REVIEW PWG FMAO Panel Chairs (Per Table A2.1) Directorate & Personal Staff RAs PG* FMA Directorate & Personal Staff Div Chief (3-digit) Directorate & Personal Staff Div Chief (3-digit) PB FM Deputy Directors & Personal Staff Directors & Personal Staff PC CC/CV/CS NAF/CCs / RG, RE** Deputy Directors & Personal Staff Directors & Personal Staff NAF/CCs / RG, RE** *One voting member per Directorate **NAF, Reserve, and ANG as needed throughout A Releasability. At all stages of the budget formulation process, PACAF funding data is considered restricted and internal working documents and are not releasable to anyone outside of the command until HQ PACAF/CC/CV approval. Once HQ PACAF/CC/CV approval is obtained, the program is presented to the Air Staff or parties concerned in the

20 20 PACAFI JUNE 2014 appropriate manner. HQ PACAF/FMA will lead the execution of the HQ PACAF/CC/CV approved plan. A PACAF Requirements Review Group (RRG). HQ PACAF/FM chairs the PACAF RRG, in cooperation with the Air Force Installation Contracting Agency (AFICA), to validate and approve contract requirements. The RRG, conducted annually during the second quarter of the fiscal year, reviews recurring service contracts across HQ PACAF, NAFs, and Wings in order to validate contract requirements, optimize contract dollars to mitigate future budget reductions, establish standard levels of service across PACAF, and identify potential acquisition efficiencies. The RRG results will be used to develop an efficient and balanced ExPlan. A3.2. Responsibilities. A HQ PACAF/FM. Responsible for the development and advocacy of a corporate PACAF ExPlan and Execution Oversight Process. A HQ PACAF/FMA. Acts as the agent for HQ PACAF/FM in accomplishing most financial responsibilities, and as such tasks the PACAF Staff, as required. After budget formulation and submission, HQ PACAF/FMA is specifically responsible for liaison with SAF/FMB, ensuring feedback to the staff on funding issues raised during the AFCS process. HQ PACAF/FMA maintains the flow of information throughout the budgeting and execution process. As such, HQ PACAF/FMA will: A Provide policy, guidance, and financial document formats to be used in all budget formulations and execution processes. A Prescribe financial document coordination and distribution requirements. A Provide database and technical information to corporate structure members/pocs (Mission/Mission Support Panel POCs, PE POCs, SMEs, RAs, etc.), as required/requested. A Assist corporate structure members/pocs (Mission/Mission Support Panel POCs, PE POCs, SMEs, RAs, etc.) in financial historical data research, as required/requested. A Maintain a central repository of Budget/Execution PG, PB, and PC briefing slides, action items and associated documentation. A Work with the Directorate/Division Panel/PE POCs to ensure: proper submission of funded and unfunded requirements, proper scheduling and attendance of working groups, board meetings, pre-briefs, maintenance of records, briefing slides (provided by the process owner directorate), publication of decisions, and action items for each level of the corporate structure. A Maintain a current financial corporate structure members/pocs (Panel POCs, PE POCs, SMEs, RAs, etc.) membership roster. A Develop and conduct financial training for interested members of the PACAF Staff, as needed/requested. A Develop an RRG schedule and document results of RRGs with each PACAF unit.

21 PACAFI JUNE A Incorporate RRG results into the annual ExPlan. A Attend and support all PG, PB, and PC events, as applicable. A Support policies and procedures governing all operations of the HQ PACAF Corporate Structure. A3.3. Issue Resolution. HQ PACAF/FM is the focal point for O&M financial issues resolution and response. Funding issues can surface at any level internal or external to the Budget Formulation and Execution Oversight process. O&M funding issues requiring a new or clarified PACAF position will be brought to the attention of HQ PACAF/FMA, the Budget/Execution PG, and the concerned directorate POC(s). HQ PACAF/FMA will forward the issue up-channel and, if possible, recommend action to HQ PACAF/FM. HQ PACAF/FM will seek senior leadership guidance as required to resolve the issue and make the appropriate decision. A3.4. Meetings. HQ PACAF/FMA schedules and coordinates briefings/meetings and notifies members and advisors of Budget/Execution PWG, PG, PB, and PC meetings. HQ PACAF/FMA provides briefing materials to include read-aheads and track taskings.

22 22 PACAFI JUNE 2014 Attachment 4 PACAF MILITARY CONSTRUCTION AND MAJCOM COMPREHENSIVE ASSET MANAGEMENT PLAN PROCESSES A4.1. Military Construction (MILCON) and MAJCOM Comprehensive Asset Management Plan (MCAMP) Programs A The PACAF Civil Engineer (HQ PACAF/A7) is the corporate owner of the PACAF MILCON (except medical and DoD Education Activities MILCON) and MCAMP programming processes and has primary responsibility for ensuring timely and complete MILCON and MCAMP program submission. Accordingly, HQ PACAF/A7 initiates MILCON and MCAMP program builds, facilitates and guides the processes, ensures issues are resolved, and tasks personnel and agencies across the PACAF staff, as required. Due to stringent AF/A7C and Air Force Civil Engineer Center (AFCEC) timelines, differing approval requirements, and centralization of some programs, MILCON and MCAMP Corporate Structure processes and timelines differ from each other as well as from the rest of the HQ PACAF Corporate Structure; however, the intent of the corporate structure processes are met through the procedures that follow. A MILCON Program. A The PACAF staff builds the annual MILCON program to reflect PACAF needs and priorities to the Air Staff, Combatant Commander, OSD, and ultimately Congress. These needs are framed within PACAF s Strategic Plan and published guidance developed at various levels of OSD, AF, and PACAF. HQ PACAF/A7N distributes MILCON guidance to all involved parties. A The primary source document for the MILCON program is the annual AF/A7C MILCON program guidance call. PACAF guidance is sent to the installations with submission deadlines appropriate to allow PACAF staff to build a proposed IPL and attain HQ PACAF/CC approval. The MILCON program is divided into New and Current Mission MILCON. New Mission MILCON projects are submitted to the appropriate CFL for inclusion into the annual New Mission MILCON list and are included in the PACAF Corporate Structure process for information only. Current Mission MILCON is prioritized utilizing the process below. A MILCON PWG. The MILCON PWG is comprised of functional representatives across the command staff that uses their familiarity and expertise to review, validate, score, and prioritize MILCON submissions. The MILCON PWG validates Wing inputs and determines adequacy and completeness of project documentation, and works with their Wing counterparts and/or other PACAF functional representatives to clarify/edit MILCON documentation as necessary. The MILCON PWG then scores each project based on latest AF standardized model, and uses this score as the baseline to develop the proposed MILCON IPL. MILCON PWG members will advocate for projects in their functional area, taking into account mission impact, PACAF Strategy, and other factors with the goal of developing the proposed MILCON IPL. MILCON PWG members continue to provide functional support to HQ PACAF/A7N throughout the entire MILCON approval process. HQ PACAF/A7NR chairs the MILCON PWG and will task personnel and agencies across the staff for input as necessary.

23 PACAFI JUNE A MILCON PG. The MILCON PG provides division-level review of the proposed MILCON IPL developed by the MILCON PWG. The MILCON PG work with their MILCON PWG representatives and other PACAF Staff as necessary and makes adjustments to the proposed IPL as appropriate, and recommends forwarding the IPL for HQ PACAF approval. HQ PACAF/A7 chairs the MILCON PG and will task personnel and agencies across the staff for input as necessary. A PACAF MILCON IPL Approval. A Due to tight Headquarters Air Force (HAF) timeframes and MILCON cycles not matching normal POM deadlines, the MILCON PB and MILCON PC steps of the corporate structure process will be achieved by virtual means, unless requested differently by PACAF leadership. The MILCON PG approved MILCON IPL will be sent via electronic tasker for 2-letter coordination to the PACAF staff, before forwarding for HQ PACAF/CC approval. A Upon receiving HQ PACAF/CC approval, HQ PACAF/A7NR will transmit the PACAF IPL to AF/A7C functional representatives within prescribed timeframes. A Air Staff Corporate Process. Typically, HQ PACAF/A7NR and HQ PACAF/A8P are the PACAF representatives on the AF/A7C MILCON Working Group. HQ PACAF/A7NR will be the spokesperson for PACAF MILCON projects; however, MILCON PWG members will work with HQ PACAF/A7NR to provide any clarification required by Air Staff as it goes through the AFCS. A The MCAMP Program. The PACAF/A7N staff builds the annual MCAMP to reflect PACAF s real property construction, sustainment, restoration, and modernization programs. The Sustainment, Restoration, and Modernization (SRM) program provides funds to keep the inventory of facilities in good working order. Respective priorities are submitted to AFCEC and AF/A7C. These programs are framed within PACAF s Strategic Plan and published guidance developed at various levels of Air Staff, AFCEC, and PACAF. HQ PACAF/A7 distributes guidance to all involved parties. The primary source document for the MCAMP program is the annual AFCEC Comprehensive Management Plan (CAMP) IPL Investment Plan Strategy. PACAF CAMP IPL guidance is sent to the installations with submission deadlines appropriate to allow PACAF staff to build a proposed IPL and obtain PACAF/CV approval. The MCAMP IPL is prioritized and approved utilizing the process below: A MCAMP PWG. The MCAMP PWG is comprised of functional representatives across the A7 staff who use their familiarity and expertise to review, validate, and prioritize the MCAMP IPL using the Wing s Base Comprehensive Asset Management Plan (BCAMP) IPL submissions. The MCAMP PWG validates BCAMP IPLs and determines adequacy and completeness of project data and documentation, and works with their BCAMP counterparts and/or other PACAF/A7 functional representatives to clarify/edit BCAMP IPL data as necessary. The MCAMP PWG then scores each project based on latest AF standardized model, and uses this score as the baseline to develop the proposed MCAMP IPL. MCAMP PWG members will advocate for projects in their functional area, taking into account mission impact, PACAF Strategy, and other factors with the goal of developing the proposed MCAMP IPL. The MCAMP PWG is chaired by PACAF/A7NO.