PUBLIC SAFETY COMMITTEE MEETING. December 12, 2007

Transcription

1 PUBLIC SAFETY COMMITTEE MEETING December 12, 2007 The Public Safety Committee meeting was called to order at 7 p.m. by Mr. George Kandt, Chair. The following members were present, constituting a quorum: Mr. Curt Skoog, Vice Chair; Mr. Jim Hix; Mrs. Donna Owens; and Mr. Fred Spears. Mrs. Terry Happer Scheier arrived at 7:10 p.m. Also present were: Mr. Bryan Dehner, Fire Chief; Mrs. Tammy Owens, Senior Assistant City Attorney; Mr. Mike Casey, Deputy Fire Chief; Mrs. Kristy Stallings, Deputy City Manager; Mr. Stephen Smith, Mr. Mark Kessler, Mr. Jack Cauley, Police Lieutenant Colonels; Mr. Ed Salazar, Mr. Allan Sneller, and Mr. Doug Dunn, Police Majors; Mr. Rick Castillo and Ms. Sonta Wilburn, Police Captains; Mrs. Dee Lock, Executive Secretary; and Ms. Pamela Blaszyk, Recording Secretary. Approximately ten people were in the audience. SPECIAL LAW ENFORCEMENT TRUST FUND Report for Third Quarter. Lieutenant Colonel Stephen Smith indicated that he was sitting in for Chief Douglass, who was invited by the Police Executive Research Forum (PERF) to go to Washington, DC, to serve on the Law Enforcement and Public Health Expert Panel and discuss pandemic flu planning. Lieutenant Colonel Smith presented the quarterly report of the Special Law Enforcement Trust Fund as required by statute. He noted that as of September 30, 2007, there was a combined total of $105,421 in the Special Law Enforcement Trust Fund from state and federal funds. ORDINANCE NO. TC-1260, LLL Amending sections of the Overland Park Municipal Traffic Code. Senior Assistant City Attorney Tammy Owens presented Ordinance No. TC-1260, LLL, which amends sections of the Overland Park Municipal Traffic Code to reflect the exceptions that are in the state statute for the licensing of tags on vehicles. Currently, an individual has 30 days from the date of the purchase of a new vehicle to register and apply for a title on the new vehicle. During this time frame, an individual is allowed to put the tag from the vehicle he or she traded in or sold onto the new vehicle for the 30-day period. The current City ordinance does not provide that exception. This ordinance was being proposed to reflect the state s exception. Mrs. Donna Owens moved to recommend to the Council the approval of Ordinance No. TC-1260, LLL, amending sections of the Overland Park Municipal Traffic Code. The motion was seconded by Mr. Curt Skoog and carried with a vote of 5 to 0. Mrs. Terry Happer Scheier arrived at 7:10 p.m. CONTRACT FOR FIRE SERVICES Consolidated Fire District No. 2 in the amount of $509,410.

2 Page 2 Fire Chief Bryan Dehner stated that staff was recommending the approval of the Contract for Fire Services with Consolidated Fire District No. 2 in the amount of $509,410. He noted that Overland Park contracts with Consolidated Fire District No. 2 to provide fire protection and other services in two areas of the City. One area is to the north of Johnson Drive and the other area is located along the eastern boundary of the City in the vicinity of 95th Street to 103rd Street. Fire District No. 2 has fire station locations and resources near those two City areas, and it is less expensive to use their services than it would be to build City facilities to cover those areas. Staff was recommending the approval of this agreement. The only substantive change to the proposed agreement from last year s agreement was an increase in the contract amount from $490,239 to $509,410, which is a result of a review of the assessed valuation for the area covered by Consolidated Fire District No. 2. Fire Chief Dehner noted that the Fire Chief of Consolidated Fire District No. 2 was present. Fire Chief Phil Hodgdon, Consolidated Fire District No. 2, indicated that he was promoted to the position of the Fire Chief on October 1, He noted that he has worked for the district for 28 years. Mr. Skoog asked if there was a time frame for the City to begin to serve those areas. Fire Chief Dehner replied that there has been no reason to begin those discussions. They are watching the area to the north in terms of the potential consolidation of the Merriam Fire Department with Consolidated Fire District No. 2. Chief Hodgdon and the Consolidated Fire District No. 2 staff can provide service with a good response time to the two referenced City areas. In light of their current performance standards, they are not seeing a need to build additional stations to provide service to the areas to the north of Johnson Drive and to the eastern boundary between 95th Street and 103rd Street. Mrs. Donna Owens asked if the Merriam Fire Department will be merging with Consolidated Fire District No. 2. Fire Chief Hodgdon replied that they have a board meeting on December 18, 2007, and they expect to discuss some draft reports that were prepared at the direction of the northeast mayors. They are also going to seek some public input. Merriam has voted to proceed with the consolidation. Consolidated Fire District No. 2 is waiting for their Board to decide whether to proceed with the merger based on public input and those reports. If they decide to go forward with the merger, the consolidation would probably occur on January 1, They might also entertain a contract with Merriam in 2008, since their fire chief is retiring this month. Mr. Skoog moved to recommend to the Council the approval of Contract for Fire Service with Consolidated Fire District No. 2 in the amount of $509,410. After a second by Mrs. Donna Owens, the motion carried with a vote of 6 to 0. CONTRACT FOR MEDICAL DIRECTOR SERVICES Dr. Lester E. Richardson in an amount not to exceed $25,000. Fire Chief Dehner stated that this is the time of year when they discuss their contract for medical director services. Lester E. Richardson, D.O., is an emergency room physician with Shawnee Mission and St. Luke s South. They need a medical director because they provide ambulance transport and advanced life support. The State of Kansas requires them to have quality assurance and medical oversight, which is provided by the medical director. In addition, the medical director oversees their

3 Page 3 curriculum training and takes a hands-on approach with their paramedics and emergency medical technicians. Staff was recommending the approval of an addendum to the agreement with Dr. Richardson for medical director services in an amount not to exceed $25,000. Mr. Skoog moved to recommend to the Council the approval of the contract for medical director services with Dr. Lester E. Richardson in an amount not to exceed $25,000. After a second by Mr. Spears, the motion carried with a vote of 6 to 0. Mr. Spears noted that on two occasions this past weekend, an ambulance was called to his in-law s house. He wanted to compliment the Fire Department personnel for the professional and courteous service they provided to his family over the weekend. WAIVE BID PROCESS AND USE FEDERAL GOVERNMENT PURCHASING CONTRACT (GSA) For one Firearms Range Training Simulator (FATS) from IES Interactive Training in the amount of $43, Lieutenant Colonel Mark Kessler noted that Captain Rick Castillo is in charge of their personnel training section. Captain Castillo stated that they have a fire arms training simulator that can no longer adequately perform. This equipment is due for replacement, and it would be purchased with funds from the 2007 operating budget. They have identified a suitable replacement for the firearms simulator manufactured by Interactive Training Systems (IES). Staff was recommending the approval to waive the bid process and purchase one firearms range training simulator from IES using the Federal Government Purchasing Contract (GSA) in the amount of $43, Mr. Jim Hix asked how the firearms range training simulator is used. Captain Castillo replied that this equipment will enhance their decision making capabilities. It is designed to focus on the decisions that go into using their equipment. It is not just a firearms training simulator. It has several components. There is a hookup phone that allows them to program domestic violence calls, burglary calls and other types of service calls that are experienced by officers. It allows them to see how they interact with the video, and they can stop the video and critique their performance. This is a full size screen that has surround sound and provides simulated guns. Mr. Spears asked where this equipment will be located. Captain Castillo replied that is under consideration. They are looking at the Myron E. Scafe building as a potential location for the equipment. Mr. Spears asked if they would share this equipment with the other police agencies in the county. Captain Castillo replied that the Johnson County Regional Academy has similar equipment. The other large agency is Olathe, and they have their own simulator. Lieutenant Colonel Kessler added that there might be room for this equipment at the Myron E. Scafe building when they move their property room and do some remodeling of that facility. Mr. Skoog moved to recommend to the Council a waiver of the bid process and to use the Federal Government Purchasing Contract to purchase one Firearms Range

4 Page 4 Training Simulator (FATS) from IES Interactive Training in the amount of $43, After a second by Mrs. Donna Owens, the motion carried with a vote of 6 to 0. WAIVE BID PROCESS FOR SOLE SOURCE PURCHASE Administrative Investigations Management (AIM) Early Warning Software using Drug Forfeiture Funds in the amount of $56,500. Lieutenant Colonel Kessler noted that Captain Sonta Wilburn, who is in charge of their office of professional standards, had prepared a PowerPoint presentation regarding this item. Captain Wilburn indicated that the police department wanted to implement an early warning system, which is a system designed to identify officers who are exhibiting problems with their performance. Once the officer has been identified, intervention may be provided, which usually involves counseling or additional training to correct his or her behavior. According to the Department of Criminal Justice at the University of Nebraska at Omaha, 2003, an early intervention system has been recommended by a wide range of organizations as the best practice in police accountability. Several agencies throughout the United States have early warning systems, and they have been successful. This will also help the police department to reach their goal, which is to improve the overall performance of the officers. By intervening early enough, they hope to keep performance concerns from turning into significant problems for the officer and the agency. By improving the officer s performance, they will enhance the overall service to the community. The program will allow them to monitor certain incidences such as the use of force, complaints, vehicle accidents and sick leave. Once the officer reaches a predetermined threshold, the system will send an automatic notification. Each incident will be reviewed and may require additional training or counseling. In some cases, no action will be taken. The July 2007 Research Brief from the National Institute of Justice indicates that among the number of officers who were subjected to intervention, there was a dramatic reduction in complaints and other factors indicated as performance problems. For example, the citizen complaints in Minneapolis dropped 67 percent after one year of intervention. The citizen complaints in New Orleans dropped 62 percent after one year of intervention. Before the program began in Miami-Dade, 4 percent of their officers had a zero use of force. After one year of intervention, 50 percent of their officers had a zero use of force. In order to implement the early warning system, they were asking the Committee to consider the purchase of the Administrative Investigations Management (AIM) software from the company, On Target Performance Systems. The software has three components. First, the employee early intervention component will allow them to establish agency alert thresholds, send automatic notification when an employee meets the alert criteria, provide a full review of and access to the events that triggered the alert, document the steps taken in response to the alert, and enable staff to report and analyze data by producing statistical, graphical and custom reports. Second, the software provides an internal affairs case management system. This will allow them to document and track citizen complaints and internal investigations and to monitor the status, progress, and due dates for each case. They will be able to link electronic documents including audio-video photographs and scanned images to each case, and

5 Page 5 they can analyze the data by producing customized charts and reports. Third, the software will allow them to provide incident management that tracks and reports on any incident type that their agency deems appropriate. Some examples would include the use of force, vehicle accidents, pursuits, time and attendance, awards and commendations, compliments, training and discipline. The system has a web based user interface that provides web based access to all users across the agency that will have to be responsible for entering incident data. For example, when supervisors prepare a use of force report, the report is automatically entered into the system. Currently, a report is sent through the chain of command to be reviewed, then it comes to their office to be reviewed and they have to manually enter it into the database. With the proposed system, once the report is entered into the system, it is already in the database. The supervisors who are in the field can pull up an officer s name, check the employee history and have all the documentation that is needed. The system also provides a peer analysis for the officers, which gives them an idea of how they compare with their peers and whether they are above or below the norm or in line with the other officers. Staff would like to use this database to maintain the internal records for the police department. They currently have internal records in human resources, personnel and professional standards, and the supervisors have their own evaluation files. Any time they have to do an evaluation or an investigation regarding an officer, they have to go to different areas to get this information. With this system, all of the information would be in one place. Captain Wilburn contacted the following agencies to discuss this product including the Oregon Youth Authority; the Corpus Christi Police Department; the Springfield, Missouri, Police Department; the Douglas County Sheriff in Omaha, Nebraska; the Milwaukee Police Department; and the Arlington, Texas, Police Department. The system is user friendly, and she heard positive comments about the product. The pros are that the database is easy to work with and adaptable. The database can be adapted to their needs and their information. The company has been very responsive to the agencies needs and the changes they have requested. Supervisors would have access in the field to enter and search, and access can be restricted if necessary. The software integrates with PeopleSoft and Intergraph. This is the only system they found that integrates with both types of software, which is why they are requesting a sole source purchase of the product. One agency referred to this product as the cream of the crop. The cons include a report from one agency that there was a loss of data during an upgrade. The City s Information Technology Department has indicated that they update the City data every night, and that should not be a problem. Another con was that a couple of agencies did not care for some of the standardized reports. The company has since upgraded and changed those reports. The total cost for the software is $56,500. This will include the technical support, training, setup and configuration and the data conversion from the old database to the new database. This purchase will not have a budgetary impact on the General Fund. They are requesting that money for this purchase be taken from the Drug Forfeiture Funds, which has a total of $105,421. Mr. Skoog noted that he liked the transparency and the peer reporting part of the program. He assumed that there is an ongoing maintenance service fee. Captain Wilburn replied that the technical support fee was included in Staff Comments, which would be the annual cost.

6 Page 6 Mr. Spears asked approximately how many incidents occur during a year when corrective action of the officers is required. Captain Wilburn replied that she did not have that data. This software would document that type of data, so that this type of information would be readily available. Lieutenant Colonel Mark Kessler added that their supervisors are constantly correcting and coaching the officers. They rarely suspend officers. Lieutenant Colonel Jack Cauley stated that it would be difficult to estimate the number of such incidents that occur per year. They have 89 officers in the Patrol Division, and the supervisors coach the teams on a daily basis. Formal discipline that involves a letter of reprimand would occur more often than a suspension. With this software, they could quickly provide the type of data that has been requested. Lieutenant Colonel Kessler estimated that there are 12 letters of reprimand and three or four suspensions per year. This program would allow them to look at disciplinary actions they have taken over many years. That would allow them to catch problems that they miss or forget as people move through the department. It will also allow them to formulate some better consistency in disciplinary actions. If a supervisor has a situation with a subordinate who needs to be disciplined, the first step would be to discover if the officer has any history and to find out what discipline has consistently been used for this type of violation. They will have that data whereas now they rely on memory. This will give the department a better sense of what they have done in the past for various issues. Mr. Spears asked how much history will they be able to capture with this system and if they will keep a record of activities from the time an officer joins the force. Captain Wilburn replied that they are working on those details. Their current database was developed in Those records include the complaints, internal investigations and use of force. They will have that information back to 1996, which is a part of the data conversion. They will be starting to keep a record of the other disciplinary records. Mr. Spears agreed that the transparency will be a great benefit of using this product. Mr. Skoog moved to recommend to the Council a waiver of the bid process and to authorize the sole source purchase of AIM early warning software using Drug Forfeiture Funds in the amount of $56,500. The motion was seconded by Mrs. Scheier and carried with a vote of 6 to 0. ACCEPT 2007 BULLETPROOF VEST GRANT U.S. Bureau of Justice Assistance in the amount of $6, with the City paying a matching amount. Lieutenant Colonel Kessler indicated that staff was requesting the approval to accept the 2007 Bulletproof Vest Grant awarded to the Overland Park Police Department by the U.S. Bureau of Justice Assistance. The grant award is in the amount of $6, and requires a local match of $6, Mr. Hix asked about the features of a current state-of-the-art bulletproof vest. Lieutenant Colonel Kessler replied that all of the officers wear a vest while they are in uniform. The bulletproof vests are hot in the summer; however, they have been improved. Captain Castillo added that the state-of-the-art bulletproof vests are lighter than they were in the past. They purchase level 3A vests for their officers. These vests will stop most hand gun rounds. There are many rifle rounds that will go through almost any vest unless they are made according to military specifications.

7 Page 7 Police Lieutenant Colonel Kessler added that the vests are scheduled for replacement. Mr. Skoog moved to recommend to the Council the acceptance of the 2007 Bulletproof Vest Grant from the U.S. Bureau of Justice Assistance in the amount of $6,917.77, with the City paying a matching amount. The motion was seconded by Mrs. Happer Scheier and carried with a vote of 6 to 0. WAIVE BID PROCESS AND USE FEDERAL GOVERNMENT PURCHASING CONTRACT (GSA) Purchase a Vehicle Mounted Mobile Video Surveillance System from Sur-Tec, Inc., in the amount of $40, Lieutenant Colonel Smith stated that due to new technology and the aging of their current surveillance equipment, staff was requesting approval to waive the bid process and use the Federal Government Purchasing Contract (GSA) to purchase a vehicle mounted mobile video surveillance system from Sur-Tec, Inc., in the amount of $40, Mr. Spears asked how this equipment would be used. Lieutenant Colonel Smith explained that this is covert surveillance equipment that is mounted on a vehicle to look like any vehicle mounted accessory. Mrs. Donna Owens moved to recommend to the Council approval to waive the bid process and to use the Federal Government Purchasing Contract (GSA) to purchase a vehicle mounted mobile video surveillance system from Sur-Tec, Inc., in the amount of $40, The motion was seconded by Mrs. Scheier and carried with a vote of 6 to 0. WAIVE BID PROCESS FOR A SOLE SOURCE PURCHASE Recording system from L3 Mobile-Vision, Inc., in the amount of $25, Major Allan Sneller indicated that with the completion of the new Investigations Division work area at the Tomahawk Ridge facility, there is a need to add recording equipment to each of the four new interview rooms. Several years ago, the police department purchased the L3 recording system for police cars. The L3 system is adaptable for interview rooms. The use of this equipment would be more practical and result in cost savings. Staff was recommending approval to waive the bid process and to allow the purchase of a recording system from L3 Mobile-Vision, Inc., in the amount of $25, Mrs. Happer Scheier asked if it will cost more to install this equipment at this time as opposed to having installed it when the facility was remodeled. Major Sneller replied that the purchase of the equipment at this time would not make any difference in the cost. Mr. Skoog moved to recommend to the Council approval to waive the bid process to allow a sole source purchase of a recording system from L3 Mobile-Vision, Inc., in the amount of $25, The motion was seconded by Mrs. Happer Scheier and carried with a vote of 6 to 0.

8 Page 8 WAIVE BID PROCESS FOR SOLE SOURCE PURCHASE Foster Freeman DCS-3 Latent Fingerprint Enhancement Workstation in the amount of $14, Major Ed Salazar stated that in November 2006, the Public Safety Committee authorized the sole source purchase of a latent fingerprint photographic enhancement system. However, the manufacturer has not been able to deliver an operable system. After further research, staff has found a company, Foster Freeman, that will provide the DCS-3 Latent Fingerprint Enhancement Workstation without also requiring the use of their proprietary software. The workstation will become operational when it is supplemented by the existing department camera and Sagem Morpho Automated Fingerprint Identification System (AFIS) System equipment. The staff recommendation was to waive the bid process and authorize the sole source purchase of the Foster Freeman DCS-3 Latent Fingerprint Enhancement Workstation and the required companion training in the amount of $14, Mr. Skoog asked how the price of this equipment compares to the previous workstation equipment that they approved. Major Salazar replied that they authorized $15,000 for the previously approved expenditure, and this equipment would cost less. Mr. Spears asked how fast this equipment will work. Major Salazar replied that they are working with old outdated equipment. The new equipment will allow them to take digital photographs and modernize the process. Mr. Skoog moved to recommend to the Council to waive the bid process and to authorize a sole source purchase of the Foster Freeman DCS-3 Latent Fingerprint Enhancement Workstation and the required companion training in the amount of $14, The motion was seconded by Mrs. Donna Owens and carried with a vote of 6 to 0. WAIVE BID PROCESS AND USE FEDERAL GOVERNMENT PURCHASING CONTRACT (GSA) Purchase an AVID Forensic Video System from Ocean Systems in the amount of $32, Lieutenant Colonel Smith stated that the AVID Forensic Video System is used for video enhancement such as what was used in the Kelsey Smith homicide case to enhance the videos of the suspect. Their current video equipment is outdated. The staff recommendation was to waive the bid process and use the Federal Government Purchasing Contract (GSA) to purchase an AVID Forensic Video System from Ocean Systems in the amount of $32, The 2007 operating budget equipment replacement funds will be used for this purchase. Mr. Skoog moved to recommend to the Council to waive the bid process and to use the Federal Government Purchasing Contract (GSA) to purchase an AVID Forensic Video System from Ocean Systems in the amount of $32, After a second by Mrs. Happer Scheier, the motion carried with a vote of 6 to 0. WAIVE BID PROCESS AND USE FEDERAL GOVERNMENT PURCHASING CONTRACT (GSA) Two Chassis Mount Animal Control Carriers from Jones Trailer Company in the amount of $28, Major Doug Dunn stated that the police department has one animal control truck and chassis mount animal carrier that is in need of replacement. Also, they need to

9 Page 9 purchase a second unit, because they are soon going to hire an animal control supervisor. They would like to purchase two units from the Jones Trailer Company of Woodson, Texas, in the amount of $28, Mr. Spears asked the hours during which animal control service is provided. Major Dunn replied that the animal control service is provided Monday through Friday from 7 a.m. until 8 p.m. They also provide some animal control coverage during the weekends. Mr. Skoog moved to recommend to the Council to waive the bid process and to use the Federal Government Purchasing Contract (GSA) to purchase two Chassis Mount Animal Control Carriers from the Jones Trailer Company in the amount of $28, The motion was seconded by Mrs. Owens and carried with a vote of 6 to 0. WAIVE BID PROCESS AND USE FEDERAL GOVERNMENT PURCHASING CONTRACT (GSA) To purchase two Special Event Equipment Trailers from Haulmark Industries, Inc., in the amount of $18, Major Dunn indicated that the police department has used a covered equipment trailer for storing and hauling equipment for special events, and the equipment is deteriorating. Also multiple special events in the City can occur on the same day. The replacement of the single trailer with two trailers would allow staff to better handle simultaneous special events in the City. Staff was recommending that the bid process be waived and that the Federal Government Purchasing Contract (GSA) be used to purchase two Special Event Equipment Trailers from Haulmark Industries, Inc., in the amount of $18, Major Dunn added that the replacement budget for this item includes $15,000. If this request is approved, the excess amount of $3, would be paid from the operating budget. Mr. Skoog moved to recommend to the Council that the bid process be waived and the Federal Government Purchasing Contract (GSA) be used to purchase two Special Event Equipment Trailers from Haulmark Industries, Inc., in the amount of $18, The motion was seconded by Mr. Spears and carried with a vote of 6 to 0. Mrs. Happer Scheier asked about the fire that occurred on Beverly. Chief Dehner replied that the Fire Department responded to a fire that occurred at 2 a.m. last night at a residence on Beverly. The home owner awoke when the sliding glass door blew out from the fire. He was able to alert his family, and they were treated at a hospital for smoke inhalation. The investigation has indicated that the fire could have started due to overloading the electrical wiring. Chair Kandt thanked the staff who were at the Command and Control Center in the last few days to prepare for the ice storm.

10 Page 10 At 7:55 p.m., Mr. Skoog moved to adjourn the meeting. After a second by Mrs. Happer Scheier, the motion carried with a vote of 6 to 0. Minutes transcribed by Pamela Blaszyk. George Kandt, Chair