,r'/'- FIRESCOPE OCC 2524 Mulberry St. Riverside, CA Mike Scherr, Deputy Chief 2524 Mulberry Street. Dear Mike:

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1 United States Department of Agriculture Forest Service FIRESCOPE OCC 2524 Mulberry St. Riverside, CA Reply 10: 5100 Dale February 28, 1985 r Mike Scherr, Deputy Chief 2524 Mulberry Street Riverside, CA L Dear Mike: We need help with processing and distributing weather information generated by Nancy's shop at UCR. As you know, Fire Weather Forecasts are produced information generated by AFOS. After the forecast is is placed on the NWS's Victor and dumped, via telenet, from weather made, the report to AFFIRMS. Once this data is in AFFIRMS, it becomes access. Your folks gain this forecast PRIME for users on that system. accessible to users having from AFFIRMS, and dump it into Hence my request. Would you determine the feasability of Ray Manzo's shop producing a program which would allow the Victor to dump the forecast into PRIME, and FLIPS, as it does in AFFIRMS. This would eliminate the need for your folks accessing AFFIRMS, and subsequently eliminate the cost involved with personnel and telenet charges. Users would get the weather information on a more timely basis, and would eliminate the need for your people to take a Silent 700 home on the weekends. Would you please present this to the Operations Team or whoever has to approve this request? If agreed, we also ask that documentation ~'JJ;;;:&,:e, be wdtteo.,r'/'- ~ ~John Bryant South Zooe Coord;"t".- FS-62DO-ll b (7/81)

2 larry J. HOlMS 01 RECTOR OF FI RE SERViCES SERVING THE UNINCORPORATED AREAS OF ORANGE COUNTY AND THE CITIES OF: 180 SOUTH WATER STREET P.O. BOX B6. ORANGE, CALIFORNIA (714) CYPRESS IRVINE LA PALMA los ALAMITOS PLACENTIA SAN JUAN CAPISTRANO SEAL BEACH TUSTIN VILLA PARK YORBA LINDA March 4, 1985 Mi ke Scherr Deputy Chief of Southern California Office of Emergency Services Firescope RE: PROPOSAL FIRE/ARSON INFORMATION SYSTEM e This proposal is being presented to the Firescope Committee to place a fire prevention program on the prime computer. The program would store 15 to 20 megabytes of information for up to 5 years, starting in July The system would be a pointer informational system accessible only by Fire Investigators as designated by participant agencies. The access would be through the use of a controlled password. Each agency will provide their own modum. Attached "Exhibit A" hardware to access the prime via a describes the data to be stored. shows a breakdown of 280 hours to program the sys Attached "Exhibit B" tem. The USFS has volunteered one person to program the system. CDF has agreed to provide one person in Sacramento to coordinate the programming. The WAR Committee will design and produce the instruction manuals necessary to operate the system. Thank you for your assistance in this endeavor. Sincerely, e_ Bruce M. Hunt Chief Investigations BH:ph At tachmen t (s ) SMOKE DETECTORS SAVE LIVES

3 EXHIBIT A CALIFORNIA FIRE/ARSON INFORMATION SYSTEM Page 1 of 2 OBJECTIVE; To develop a multi-agency Fire/Arson Information System to provide the user agencies with an automated means to collect, store, maintain and retrieve fire/arson data.. Computer assisted arson information management systems are a necessity for the Investigator. Raw, verbal, and numerical data are of little use to the Investigator whose caseloads do not allow them to subjectively evaluate the global aspects of the incendiary crime problems. The fire/arson investigator is in daily need of significant computer application that will assist in the intelligence analysis phase of criminal investigation. DESCR IPTI ON: The Fire/Arson Information System is to be a pointer system. It will contain names, type of fire, date of fire, modus operandi, vehicle information, the agency and case number that connects to any of the other inputs. It will also have message capabilities between agencies. 1 NAME 2 M.O Age ncy &Case Number 3 Type Fire] 4 Date - 5 Vehic le Inforrna tioṉ 6 Date of Entry 8 Memo To From Request information on your case

4 EXHIBIT A Page 2 of 2 Name 2. MO Last First MI / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / 40 spaces Up to 10 names for input / / / / / / / / / / / / / / / / / / / / / 20 spaces 3. Type Fi re LL! 2 spaces / CFIRS Codes e Date / / / / / / / 6 spaces Vehicle - Use codes from CLETS System Make / / / / / 4 spaces Model / / / / 3 spaces Color / / / / / / / / / / / 10 spaces 6. Date Information entered into master file. / / / / / / / Date of Entry (6 spaces) 7. Agency and case number / / / / / / / / / / / / / / / / / / e. Agency Case Number 3 spaces 13 spaces 8-. Memo

5 EXHIBIT B OBJECTIVE: Fire/Arson Information System To develop a multi-agency Fire/Arson Information System to provide the user agencies with an automated means to collect, store, maintain and retrieve Fire/Arson data. Data Base Structuring Creating Midas File Creating Power Template 16 HOURS 16 HOURS 32 HOURS Input Module Layout Input Dialogue Record Format Structuring Create and Code Input Module Output Module Inquiry and Retrieval Process Output Dialogue and Display Formats Create and Code Output Module 8 HOURS 8 HOURS 56 HOURS 72 HOURS 32 HOURS 24 HOURS 48 HOURS 104 HOURS Testing and Debugging Test and Debug program TOTAL TH1E: 72 HOURS 72 HOURS 280 HOURS

6 Component: program Administration... Goal: Develop, implement, and maintain FIRESCOPE products, technologies, and systems that will significantly improve the effectiveness of member agencies in major fire and other multi-agency situations. / 1

7 Objectives: 1. provide the necessary staff and administrative direction (Decision process) to manage the existing FIRESCOPE program through planning, organizing, staffing, Jirecting, controlling, and coordinating day-to-day and emergency operations to meet the needs of the member agencies within the FIRESCOPE Region. 2. provide necessary agijinistrative supervision of the OCC/MACS functions in accordance with support service needs of member agencies as approved by the Decision Process. 3. provide for the maintenance, distribution, and updating of existing FIRESCOPE products and technologies in accordance with Decision Process approved policies and procedures. 4. Coordinate implemention and testing of new approved FIRESCOPE products/procedures and provide recommendations to Decision Process for final action. 5. provide for research and development capability on various new products and systems. 6. Coordinate and facilitate communications and information between FIRESCOPE member agencies and within the FIRESCOPE Decision process. 2

8 , Whe~e A~e We: with the elimination of the U.S.F.S. program Office and program funding, the FIRESCOPE program Administration was changed to assume an operations and maintenance level of wo~k with limited resea~ch and development capability. Additional responsibilities we~e assumed by the O.E.S. and member agencies to effectively operate the program in a different mode of operation. The four-level Decision P~ocess has continued th~oughout this change in the program and has increased with an additional member agency and formation of two new specialist groups. The O.E.S. program staff is limited in size to / conform to the current operation and maintenance status. Continued research and development toward the original program goals cannot be accomplished without adequate funding and commensu~ate staffing., What DO We Need to complete Research Design: The functions of planning and coordination within the current Decision Process are difficult with limited staffing and limited member agency ~epresentation. The original research design cannot be completed without adequate funding. The Decision P~ocess has redefined the program direction to an operation and maintenance mode with limited ~esearch and development and implementation of completed products. In the interim period, efforts must be made toward acquiring adequate funds to complete the program or at least finish the priority items. Current staff requirements should be reviewed to determine if the various administrative functions are effective. 3

9 . '.. Costs: 1. Current: O.E.S. administrative and operations and maintenance and agency representative staffing costs. 2. Future: Funding required for program administration to complete all or part of original program. Alternatives: 1. The FIRESCOPE Operations Team evaluate current requirements and needs in program administration and improve effectiveness where necessary and where feasible. 2. Contract portions of the administrative function to private consultants. 3. Member agency assignment of one or more full time members to assist in program administration. Recommendation: lfj~'( The FIRESCOPE operations Team ~heulcl be responsible for evaluating current requirements and needs in the administratio~ the program \0~ improve effectiveness where necessary an~ w;jj where feasible. The operations eam shq~l&-also be the focal point in the program's planning function. ~ j O-v-u...! "-/1 I, t t 4

10 FIRESCOPE OPERATIONS COORDINATION CENTER P.O. BOX RIVERSIDE. CALIFORNIA February 12, 1985 Mr. Michael Scherr Deputy Chief Operations Coordination Center P.O. Box Riverside, California TO: OPERATIONS TEAM MEMBERS I respectfully submit for your consideration the Semi-Annual Status Reports of the Task Force and the Specialist Groups. These documents refer to the July 1, 1984 through December 31, 1984 period. Kenneth L. Hammond Task Force Chairman KLH/pg Ry/>I\'l~'

11 ,- I. Meetings: WEATHER SPECIALIST GROUP STATUS REPORT JULY 1, 1984 THROUGH DECEMBER 31, 1984 a) July September December b) Length of ~tings usually 1 day (4 hours). c) Representatives from the following agencies attended: CDF 3 Meetings LFD 2 " LAC 3 " NWS 3 " OES 3 " USFS 3 " VNC 3 " Task Force 2 " II. Projects: a) Planned projects: l Develop automatic weather reporting and recording systems criteria. Develop Master Siting Plan for RAWS. Develop maintenance standards for RAWS. Develop Property Agreements for placement of RAWS. Develop agreements between member agencies, NWS and other agencies involved in the data system. Coordinate exchange of weather information between agencies. Develop liaison procedures between OCC and ~7S for operational Modes 1 through 4. Investigate the applicability of weather data to "ALL-RISK". b) Current Status of Projects: 1. Planned projects 1 and 7 completed. 2. Project #2 - Funds provided by the USFS for the completion of project #2 were used to contract the assistance of cooperators at UCLA and UCR. A design test for the FIRESCOPE core area was planned for The group is currently studying a BLM model for maintenance standard.

12 II. cont. b) Current Status of Projects cont. 4. The group is currently studying a CDF Model for Property Agreements. 5. The group is discussing financial responsibilities incurred when requesting special weather services from NWS. 6. The group adopted a Fire Weather Report Form. Arnrnended Red Flag procedures by including Burning Index as a criterion~ were also developed. 8. Began considering weather information for Hazardous Material incidents. c) Additional Projects: a) None

13 Semi-Annual FIRESCOPE Task Force Status Report July 1, 1984 through December 31, 1984 I. Meetings A. Number of meetings by month July 1 Aug. 1 Sept. 2 Oct. 1 Nov. 2 Dec. 0 B. Length of meeting (in days) 1 Day Meetings = 4 2 Day Meetings = 3 3 Day Meetings = 0 Tota1 of 10 Days C. Man hours/attendences 1. Man Hours: 10 days x 8 hours = 80 man hours per agency Based on a 40 hour work week this comes out to approximately 7 % of an agencies Task Force members time was spent at Task Force meetings during this period. 2. Attendences: DAYS DAYS AGENCY ATIENDED ABSENT CDF 10 0 VNC 7 3 SBC 2 8 LAC 7 2 USFS 10 0 OES 10 0 LFD 6 4 ORC MEETING NO APPOINTED MEMBER BECAME A MEMBER ON AUG. 15,

14 II. Projects A. Completed projects this period: 1. Prepared Red Flag Procedures. 2. Final review of Check-In Recorder/Status Recorder. 3. Final review of Tool and Equipment Specialist. 4. Final review of Ordering Manager. 5. Prepared FIRESCOPE Membership Criteria. 6. Reviewed and recommended Spot Weather Forecast Form Prepared Addendum No.1 to 1983 Updated FIRESCOPE Report. 8. Final review of SIT Leader Engines. 9. Final review of Helispot Manager. 10. Prepared evaluation criteria for Response Map Booklets. B. Planned Projects 1. Review of Lesson Plans as received. 2. Typing of Primary and Support Resources (Attachment 1) 3. Assist in writing and reviewing OCC Operational Plan Instructions. Type of Incident Block #8. 5. Module Dispatch. 6. Prepare report on Changes to ICS. 2

15 , ' 1. Meetings: a) June July September October November HAZARDOUS MATERIALS SPECIALIST GROUP STATUS REPORT JANUARY 1, 1984 THROUGH DECEMBER 31, 1984 II. b) Length of Meetings 1 day ( 2 hours). c) Representatives of the following agencies attended: Projects: LFD LAC ORC VNC SBC CDF OES USFS Task Force a) Planned Projects: 4 Meetings The Task Force requested that a Charter be drafted. Charter completed September, approved November The Charter identifies five major goals. (A through E) 3. Each goal was to be broken down into TASKS. b) Status of Current Projects: 1. Charter completed - approved. 2. Charter goals broken down into tasks for individuals or smalled committee assginments - completed.

16 Hazardous Materials Specialist Group cont. Page 2 II. Projects: c) Projected Projects: 1. Meet with Mr. Eric Hutchens from Emergency Data Systems, San Diego, January 29, View demonstration of computer hardware and software for emergency hazardous material retrieval. 2. After investigation, by Ray Manzo working with Dr. Arterberry, make a positive recommendation to the Task force on systems available and compatable with Firescope computers. 3. Compile all goals and tasks as identified and make available, information to all concerned agencies.

17 1. Meetings: a) December INFORMATION SPECIALIST GROUP STATUS REPORT JANUARY 1, 1984 THROUGH DECEMBER 31, 1984 b) Length of Meetings 1 day (3 hours). c) Representatives from the following agencies attended: There were 12 agencies in attendance II. Projects: a) Planned Projects: 1. Update FP as per Meteor Recommendation. 2. Conduct a MACS Information Center Operational refresher, March 27, 1985 at OCC. 3. Work with Task Force to disseminate FIRESCOPE related news items/updates to agency personnel. b) Status of current projects: 1. Revision/clarification of MACS 410-3, completed. 2. Write Group Charter, completed.

18 I. Meetings: a) February 1 March 12 April 24 May 15 June 12 ADP SPECIALIST GROUP STATUS REPORT JANUARY 1, 1984 THROUGH DECEMBER 31, 1984 b) Length of Meeting is usually 1 day (5 hours). c) Representatives from the following agencies attended: OES 5 meetings USFS 4 " LFD 3 ", LAC 5 " VNC 5 " CDF 2 " ORC 1 meeting II. Projects: a) Planned projects No projects currently planned. b) Status of current projects Needs assessment, just about completed. c) Possible projects incoming from Training and Hazardous Materials Specialist Groups.

19 Annual liepol't FIRESCOPE Mnppi ng Speciallst Group Statu:l Report -,Tanual'Y 1, 1984 throut:h OC'(','mbp.r 31, 1984 J. Heetine~ A. "'cetings were held: April 4 - L.A. Co. Camp II Hay il SilO Der'nar'ct lncl Cuunl.y GOVtlr'nmenl. C"nll'r' June 12 - L,A. Co. Camp II July 17 - U.S. Geological Suney, We:,tern Mapping Center, Menlo Park, CA. Sp.pt Santa Barbar'a Co. Fir'e Depar.tment. Nuv. 8 - L. ft.' Co. Camp II!L Length of meeting j, u~ually 1/2 day. C. Reprc:3entatives Cr'om the Collowing agencies attenoed: U.S.F.S. - Angeles National Forest U.S.F.S. - Regional OCf:ce Vent.ura County LOB Angeles Courtty ()r';h1l " rou 11 ty Offip.e of Emergenp.y Services Ci,lifur'nia Depar tmellt 01' Forestry U.S. Geologioal Sllrvey - -LAFD and SBC Wester'n Mappine Cenler Appr'oximately 480 ",<In hour':;i wer'e ~pent attending the meetings. Thi:;l irp.ludc3 travel time to and from meetings. II. Projec t:- A. PI ilnnpd Projcc t:; 1, rllljlpl, ll ( oittlel.lon dr'afllng of Venl.ul'a Counly I'p:lpon:'l! book, 2, Establish funds for r'oprinting of Ventura county response boo~. 3, Develop :3chedule Cor flyine new aerial photography for high resolution ortho quads, 4. Establish Memor'andum of Understanding between U.S. Geological Survey and F'rRESCOPE member agencies, 5, Evaluate u:'o of Santa Barhilra County response books. B. Current Status of PI'ojects 1. The correction drafting of the re3ponse books from information provided by Ventura County was over 90S oompletnd in The project will be complete 19t quar ter, , A reprinting of the Ventura County respon~e bonk was needed becau~e of various pr'oljlem:l encountered wit.it t.h" inlt.i;1l pr'lntlng.

20 " '.. FOlloWi~g di~cu3sion with the Government Printing office and U.3. Geological Survey through the Memorandum of Understanding. Ari' estimated cost was received and fllnd~ allocated by the Board of Directors. 3. Areas to be flown in 1985 were identified and the U.S. Geological Survey has the lead to acquir'e the photogr aphy. Funding will be available through O.E.S. 4. The Memorandum of Understanding was completed and signed March 21, The Happing Specialist Group meeting was held September 20, 1984 at Santa Barbara County to evaluate their response book. A presentation was made to the group by the Chief outlining the problems encountered in placing the books in daily use. The Mapping Group feels a major barrier in implementing the response book was the lack of training given by the Department in using the book. All of the concerns identified in the presentation were considered in the original design of the books. Future implementation will need to be coordinated through DepartJent Training officer's and a comprehensive introductory course developf'd. c. Additional Projects/Remarks Work on the aerial photography and orthophoto program will continue in As each agency now has respomlibi11 ty for' thei r mappi ng, it will be important not to lose previous wnr'k done by the Specialist group. One area 13 to review agency mapping effort and determine if consistent symbology is being used per previously developed standard3.

21 TRAINING SPECIALIST GROUP STATUS REPORT JANUARY 1, 1984 THROUGH DECEMBER 31, 1984 I. Meetings: a) January l-1arch June August November December b) Length of Meetings 1 day (4 hours) c) Representatives from the following agencies attended: LAC 6 Meetings LFD 6 " OES '6 " USFS 6 " VNC 6 " ORC 6 " CDF 6 " II. Projects: a) Planned Projects: 1. To provide standard lesson plans acceptable to all member agencies for ICS/MACS training. 2. Implementation of a formalized system for delivery and coordination of approved ICS training courses within the FlRESCOPE Region. 3. To provide sufficient certified instructors to facilitate ICS Training needs in the FIRESCOPE Region and statewide. 4. To provide a documented systen for maintaining an acceptable level of performance of the ICS positions. b) Status of Current Projects: 1. ICS Lesson Plans: Progress has been achieved towards the completion of rcs lesson plans by the CDF and USFS. 2. rcs Course Delivery System: The formalized delivery system for rcs training classes for FrRESCOPE member agencies is not resolved. As rcs classes have both FlRESCOPE Region and statewide application, it behooves the Training Specialist Group at this juncture to wait until the meeting between the Office of State Fire Marshal, Office of Emergency Services, California Department of Forestry, and the United States Forest Service transpires.

22 ... Training Specialist Group cont. Page 2 II. b) 2. cont. It is anticipated that direction will evolve from this meeting in terms of the level of involvement of the State Fire Marshal's Office. With this information, the Training Specialist Group will be prepared to make a positive recommendation for ICS course delivery. 3. Certified Instructors: From the meeting alluded to previously between the Office of the State Fire Marshal, Office of Emergency Services, California Department of Fo~estry, and the United States Forest Service, the position of the State Fire Marshal's Office in regards to instructor certification and instructor training should be resolved. Upon receipt of this decision, the Training Specialist Group is prepared to make a positive recommendation to the Task Force on an acceptable ICS instructor training and certification process for FIRESCOPE member agencies. 4. ICS Documentation: The Training Specialist Group will evaluate the Wildland Fire Qualification and Certification System developed by the decision process scheduled for completion on June 30, c) Projected Projects: * Considerable work awaits the Training Specialist Group. Dependent upon direction received from the Task Force, the following suggested projects may be pursued by the Group. These projected tasks were developed from the Training Specialist Group Charter and the 1983 FIRESCOPE program report. 1. ICS Lesson Plans: Continue to monitor ICS lesson plan development. Upon approval of the ICS decision process, it is the responsibility of each member to insure that course material is transmitted to agency instructors. 2. ICS Course Delivery System: Once the State Fire Marshal's Office position is clarified, make a positive recommendation to the Task Force on the prescribed ICS course delivery system format for member agencies. In the interim, continue working with the Support Services Manager and the ADP Group in developing an ICS training schedule of known classes. This information is to be collected, collated, and entered into the FIRESCOPE computer. A computer format announcing known ICS classes has been submitted to the Task Force for review. Once the process for announcing classes is approved, each Specialist Group member will be required to provide agency ICS Traning information to the Support Services Manager for inclusion into FIRESCOPE computer.

23 Training Specialist Group cont. ~ Page 3 II. c) cont. 3. Certified Instructors: The recommended procedure for obtaining aualified instructors resides with the Office of the State Fire Marshal. This is accomplished by member agencies submitting names of personnel deemed by the agency as qualified to instruct in the position to the State Fire Marshal's Office. Dependent on the outcome of the meeting with the State Fire Marshal's Office, the Training Specialist Group must develop ICS instructor criteria acceptable to all member agencies thus identifying minimum instructor qualifications. 4. ICS Documentation: It is recommended that the Training Specialist Group attempt to evaluate the Wildland Fire Qualification and Certification System Survey scheduled for completion on June 3D, However, this task may be complicated by the lack of fire activity during the past three years. As experience represents one of the primary evaluation factors, it may be difficult to render a conclusive evaluation. This factor, coupled with the lack of completed lesson plans, will make a total evaluation tenuous. Nonetheless, the effort must be expended as minimum training and performance criteria is essential to the success of the Incident Command System. 5. Assist in the Proliferation of ICS Training to Non Member Agencies: As outlined in the Training Specialist Group Charter under responsibilities (Subsections E and J), the Group is obligated to make non member agencies aware of known ICS classes. This process will be facilitated considerably with the interim adoption of the FIRESCOPE computerized format announcing classes. Once the information is entered into the FIRESCOPE computer, information will be available to all member agencies for use and dissemination.