Botetourt County. Hazardous Materials Plan

Transcription

1 Botetourt County Hazardous Materials Plan 2016

2 Record of Changes The plan will be reviewed at least annually (42USC 116). Additionally, VDEM recommends the LEPC review, and consider update of the plan when: A release of formal updates, planning guidance or standards by the state or federal government An Exercise After-Action-Review and/or Improvement Plan-identify opportunities to improve the plan A significant change to jurisdiction s risk or capabilities assessments, hazard mitigation plan, emergency operations plan is identified Change Date Page Summary Authority P a g e

3 Distribution Plan Fire Chief Deputy Fire Chief of Operations Deputy Fire Chief of Administration Battalion Chief of Operations Sherriff s Office Emergency Communications Center Department of Health Commonwealth s Attorney School Administration Department of Social Services Development Services Botetourt County Local Fire-EMS Agencies Troutville Fire Department Read Mountain Fire and Rescue Department Eagle Rock Fire Department Eagle Rock Rescue Squad Fincastle Fire Department Fincastle Rescue Squad Glen Wilton Fire Department Buchannan Fire Department Buchannan Rescue Squad City of Roanoke Roanoke County City of Salem Town of Vinton Craig County Bedford County Alleghany County Rockbridge County Roanoke Local Emergency Planning Committee Surrounding Jurisdictions State Government Virginia Department of Emergency Management 3 P a g e

4 TABLE OF CONTENTS Record of Changes. 2 Distribution Plan..3 PURPOSE, SCOPE, SITUATION, AND ASSUMPTIONS 6 Purpose..6 Scope 7 Situation.8 Hazard and Threat Analysis Summary. 9 Capability Assessment..10 Planning Assumptions 10 Definition of Terms.12 Public Information Request System 13 CONCEPT OF OPERATIONS 15 ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITES...18 Local Emergency Planning Committee..18 Public and Private Fixed Chemical Facilities..18 Transportation Incidents.19 Fire-EMS Department 19 Law Enforcement..20 Emergency Management 20 Emergency Communications Center..21 Virginia Department of Health 22 Commonwealth s Attorney 22 Public Information Officer..23 Superintendent of Schools.23 Red Cross and Department of Social Services..23 Building Inspector and Zoning Official...24 Hospitals.24 Chemical Facilities 24 4 P a g e

5 Adjacent Jurisdictions 25 State Responsibilities.25 Federal Responsibilities 26 ADMINISTRATION, FINANCE AND LOGISTICS 27 Containment and Clean-up 27 Documentation and Follow-up 27 Cost Recovery.27 PLAN DEVELOPMENT AND MAINTENANCE 28 TRAINING 28 Training Requirements.29 AUTHORITIES AND REFERENCES 30 ANNEX A-REPORTING REQUIREMENTS 32 ANNEX B-HAZMAT RESOURCES.33 ANNEX C-DIRECTORY.34 ANNEX D-RESOURCE INVENTORY.35 ANNEX E-EMERGENCY SHELTERING..37 ANNEX F-REPORTING REQUIREMENTS.40 ANNEX G-FORMS Hazardous Materials Request For Information 41 Protective Action Worksheet 42 Facility Hazardous Materials Incident Report P a g e

6 PURPOSE, SCOPE, SITUATION AND ASSUMPTIONS Purpose The purpose of the Botetourt County Hazardous Materials Plan is to provide a preplanned, coordinated response to a release of oil or hazardous material that may affect the health and well-being of the general public or the environment and to meet the legal mandates in the areas of hazardous materials planning. Specific objectives of this plan include: A. Integrate planned actions for all oil and hazardous materials response. B. Establish the organization of local departments and agencies with specific task assignments for emergency response to oil or hazardous materials incident. C. Define the special tasks with the roles and responsibilities of these agencies to reduce the threat to human health and to minimize the damage to natural systems and property that could result from the release of oil or hazardous materials. D. Describe the assistance available through programs of the state and federal government and the procedures for requesting their assistance. E. Establish procedures for reporting spills or releases or threats of releases to proper authorities through established channels of communication. F. Establish procedures for coordinating federal, state, local and private resources to facilitate their most efficient use in mitigating, containing, and cleanup of an oil or hazardous material spill or release. 6 P a g e

7 Scope This plan applies to any incident involving any substance identified as an oil or hazardous material, particularly those hazardous materials identified in the Title III List of Lists, a consolidated list of chemicals subject to reporting under SARA Title III Section 302, Extremely Hazardous Substances, and Section 313, Toxic Chemicals, and CERCLA, Hazardous Substances. This plan applies to all local, state, and federal agencies and private organizations responding to a release or threat of release into the environment of an oil or hazardous material from a fixed operating facility or transportation mode that occur within Botetourt County. It provides for the coordination of multi-agency, multi-government, and its living resources. The response is supported by the whole community as designated by this hazardous materials response plan and establishes the local all-hazards emergency operations plan. Coordination of response and recovery operations will be accomplished utilizing the Incident Command System, consistent with the National Incident Management System (NIMS). Direction and control of the emergency response to an oil or hazardous materials emergency are the responsibility of the on-scene Incident Commander (IC). Organizations and personnel who have responsibilities must have access to and be knowledgeable of the plan and their organizations and individual responsibilities. 7 P a g e

8 Situation In 1986, Congress passed the Emergency Planning Community Right to Know Act as Title III of the Superfund Amendments and Reauthorization (SARA). Congress enacted this law to help local communities protect public health and safety and the environment from chemical hazards. To implement Title III, Congress required each state to appoint a State Emergency Response Commission (SERC). The SERCs, in turn, were required to divide their states into emergency planning districts and name a Local Emergency Planning Committee (LEPC) for each district. The expertise (i.e. firefighting, health, local officials, community groups, media, facility representative, emergency management) of the required LEPC members ensures that all of the necessary elements of the planning process are represented. The cities of Roanoke and Salem, Botetourt, Craig and Roanoke Counties and the Town of Vinton have agreed to meet this requirement by participating in the "Roanoke Valley Emergency Planning Committee (RVEPC) which will be the focal point for Title III activities in the Roanoke Valley. The performance of the RVEPC is critical to ensuring that the public benefits from the opportunities and information provided for under the law. The combined population of the area was 252,548 based on the 2010 census. Botetourt County is located in Virginia Department of Emergency Management (VDEM) Regional Hazardous Materials (HAZMAT) Regional Response Team Service Area D supported by the Roanoke Valley Team. The county is located in the Virginia Department of Environmental Quality Blue Ridge Region, supported by the Roanoke Office, (540) P a g e

9 Hazard and Threat Analysis Summary The community's emergency services organizations should be prepared for the hazards that the community faces as identified in the planning effort. These hazards are ranked based upon the history of occurrence, the probability of occurrence and their relative threat to the community. The analysis summarizes environmental and technological hazards that might affect Botetourt County. Some of these emergencies, while occurrence would be rare, would have potentially catastrophic consequences and should be considered as potential threats and provide a basis for planning. FIXED FACILITY ACCIDENTS Chemical spills or leaks can occur in and around chemical manufacturing plants or any commercial facility that uses, stores or produces chemicals. Immediate dangers from hazardous materials are; fires, explosion and the possible contamination of a community's environment and resources; the release of toxic gases may cause immediate death or disablement, if exposed; contaminated water resources that will be unsafe and unusable; and contamination of air, ground or water resources that may cause farmers to lose livestock or crops. The release of hazardous materials into a community may cause debilitation, disease, or birth defects over a long period of time. Included in planning for a facility accident is a vulnerable zone indicated by the type of chemical at the facility and it's potential to escape. TRANSPORTATION ACCIDENTS Transportation accidents involving hazardous substance occur when a vehicle carrying these materials is involved in an accident, endangering public health and the environment. Because of their increasing use, hazardous substances are constantly being transported by truck, train, airplane or pipeline. ILLEGAL DUMPING An illegal dump site is a place where a hazardous substance is intentionally or illegally dumped. These dump sites can represent a dangerous hazard to the environment, residents, farmers, consumers, domestic and wild animals. The Roanoke Valley is vulnerable to this hazard due to the stringent disposal laws that are now enforced by the Virginia Department of Environmental Quality. Private companies and citizens are known to dump various substances throughout the county. 9 P a g e

10 Capability Assessment Botetourt County has the capability of handling the initial response to incidents within its jurisdiction. Personnel and equipment are available to respond to and initiate lifesaving and containment procedures, within each department s scope of practice. Anything out of the scope of practice, appropriate resources should be called in through Virginia State EOC. Possible resources available are likely to include one or more state regional teams with the closest located at Roanoke City station two at 55 Noble Avenue Roanoke VA Planning Assumptions In most hazardous materials incidents, it is unlikely there will be an advanced warning. Traditional and nontraditional emergency responders with roles identified in the plan are trained on and prepared to execute their assigned tasks as well as have an understanding of the NIMS/ICS-appropriate for their duties. The jurisdiction coordinates with all stakeholders to plan for support during greater than just routine incidents. We can only expect what aid is agreed upon in writing (e.g. mutual aid agreements) before an incident. The jurisdiction may be required to support financially recovery and remediation actions for hazardous materials incidents where the responsible party is unable, unwilling or unknown, or in cases involving terrorism where a Presidential Declaration of Emergency is not made. Funding will be available under the Stafford Act for oil and hazardous materials incidents considered Incidents of National Significance. For oil or hazardous materials events not categorized as Incidents of National Significance or Presidential Declaration is not issued, there may be limited funding available through state and federal funding programs established specifically for this purpose, supported in some cases by a fee system. The Botetourt County Hazardous Materials Response Plan considers certain situations and assumptions. Considerations are given to the emergency planning process and emergency response capabilities and situations as they are currently known to Botetourt County. Situations and assumptions affecting the county's emergency planning include the following: A. Sufficient quantities of hazardous materials are used, stored and transported within Botetourt County that poses a significant threat to the lives and property of our citizens as well as our environment. B. Depending on the type, quantities, nature of the chemicals involved and the location of the release, a hazardous materials emergency could range from a minor response and 10 P a g e

11 cleanup by local government and responders, to a large scale incident requiring significant outside resources and public and private mutual resources, large-scale evacuations and the use of specially trained and equipped personnel required to mitigate the hazard over an extended period of time. C. Hazardous materials incidents occurring in a neighboring jurisdiction could pose a threat to Botetourt County as well. D. Generally, the accidental release of a hazardous material will be quickly identified by someone directly involved with the material at the time of the release. E. Criminal dumping and illegal discharging of hazardous materials for profit represent a risk to the community as well. High-risk facilities that could be affected include hospitals, nursing homes, retirement centers and major population areas. 11 P a g e

12 DEFINITION OF TERMS Hazardous Material (HM) - Any substance or material in solid, liquid or gas form that may pose unacceptable risks to the health, safety or property of persons or to the environment when manufactured, used, transported, stored or for disposal. Hazardous Materials Emergency - Any occurrence causing or threatening to cause an uncontrolled release of hazardous chemicals into the environment in a manner that threatens people, their property or the environment. On-Scene Coordinator (OSC) - An individual designated by the Environment Protection Agency (EPA) or the United States Coast Guard (USCG) who coordinates and directs the federal response under the National Oil and Hazardous Substance Contingency Plan. State or Local Coordinating Office (SCO/LCO) - State or local government official in charge at the scene of an oil or hazardous chemicals emergency who coordinates and directs emergency response actions as removal efforts. Emergency Operation Center (EOC) - Centrally-located government or community building, equipped with communications and emergency power, for coordination of government services, volunteer organizations, and emergency public information. Incident Commander (IC) - The individual representing the jurisdiction that is in charge of the overall response to a hazardous materials incident including the use of all personnel and resources assigned to the incident. This person will be the incident commander or his designated representative. Hazardous Materials Team - A specialty team within the Roanoke Valley Regional Haz-Mat Team, consisting of specially trained and equipped firefighters responsible for response to and mitigation of any hazardous materials incident in the Roanoke Valley. Virginia Department of Emergency Management (VDEM) - The agency within the Commonwealth of Virginia responsible for the coordination of regional hazardous materials response teams. Roanoke Valley Regional Hazardous Materials Team - A multi-jurisdictional hazardous materials team, coordinated by DES and consisting of trained and equipped personnel from the cities of Roanoke and Salem. 12 P a g e

13 PUBLIC INFORMATION REQUEST SYSTEM General Policy SARA Title III allows members of the public to have access to the information filed with the Virginia Emergency Planning Council (VEPC) and the Roanoke Valley Emergency Planning Committee (RVEPC). Available Information Material Safety Data Sheets (MSDS) (Sec. 311) Emergency and Hazardous Chemical Inventory Form - Tier II (Sec. 312) Emergency Release Notification (Sec. 304) Form R - Toxic Chemical Release Inventory Report (Sec. 313) Local Emergency Response Plan The Roanoke Valley Emergency Planning Committee and Local Community will make the fullest possible disclosure of records to the public consistent with the provisions of Title III. All records shall be available to the public unless they are specifically exempt from disclosure requirements. Public Information Request Procedure Request must be made in writing by using Form RV-01 Must reasonably describe the records sought A response will be made to the requestor within 14 days Denial of requests may be made for the following circumstances: The requested records are not known to exist The record is not in the locality's possession The record is exempt from disclosure under SARA Title III Information that will be withheld: Trade Secrets Location of specific chemicals at a facility Out of state residents: Out of state residents may request information from the VA Emergency Planning Council 13 P a g e

14 Record Location Botetourt Fire-EMS Administration 205 N Roanoke St Fincastle, Virginia :00am - 5:00pm (M-F) Filing System Records will be filed in the following manner: Each locality will only maintain records that apply to their local area(s) Records will be filed alphabetically by facility o All Trade Secret information will be filed in a red folder. This information is not available to the general public. 14 P a g e

15 CONCEPT OF OPERATIONS This plan is designed to be supported by other annexes and appendices of the Emergency Operations Plan to address the specific threat of oil or hazardous materials located at fixed facilities within or transported along the major transportation routes throughout the County. Response to an oil or hazardous materials incident is executed under the authority of the Chief of Fire-EMS who is responsible for coordinating all responses by local government and private agencies, and requests for outside assistance. The Botetourt Fire-EMS Department is the lead agency in response to oil or hazardous materials emergencies assisted by the Police Department that occur within the county. Botetourt Fire-EMS is responsible for maintaining an emergency operations plan for response to an incident involving known extremely hazardous substances (EHS) at fixed facilities within the county or to accidents along transportation routes through the county that may involve an unknown EHS. These plans and procedures developed for use in responding to an incident involving an EHS material are essentially the same as for any oil or hazardous materials, therefore; this plan will be used as the basis for response to all oil or hazardous materials accidents. A. The manufacturer, shipper, or other responsible party is responsible for notifying local and state government when the quantity of a hazardous material released or spilled is equal to or exceeds the reportable quantity established by SARA or CERCLA regulations or in the case of oil products, enters or has the potential to enter state waters, storm drains or impacts land. This notification shall be provided as soon as the responsible party gains knowledge there is a potential to release an amount equal to or greater than the reportable quantity established. When Botetourt County is notified of actual or potential events within the jurisdiction, the county is responsible for notifying the VEOC of the incident, whether they are requesting assistance or not, so that the VEOC remains aware. B. The telephone will be the most likely means by which the jurisdiction will be notified of an oil or hazardous material incident at either a fixed facility or involving one of the transportation modes (e.g., road, rail, air, water, or pipeline). Notification of a transportation accident may also be received over radio nets monitored by emergency management and area response organizations. C. Should a situation threaten a release of an oil or hazardous material, a notification will be made to the Fire-EMS Chief or designee through the local Emergency Communications Center/Public Safety Alert Point (PSAP). When such warning of a potential release is 15 P a g e

16 received, the Chief or designee will consider the implementation of protective actions such as shelter-in-place, evacuation and establishing supporting shelters. D. If the consequences of the event (e.g., oil, hazardous materials, environmental crime, etc.) have the potential to affect an adjoining jurisdiction, the dispatcher will also relay the reported information received to the Emergency Communications Center/Public Safety Alert Point serving that jurisdiction. E. The response will be determined by the types of chemicals involved as well as potentially at risk, and the actual or potential consequences associated with the event. When responding to a fire at a location where hazardous materials are known to be located, the response units will assume the involvement of the most hazardous material at that location unless otherwise informed. F. The senior fire officer on the scene will typically serve as Incident Commander (IC) and has the authority to implement necessary protective actions, such as sheltering-in-place and evacuation. Protective action decisions will be based on a number of factors that include but are not limited to the amount and toxicity of the substance released, duration of the release, weather conditions, wind speed and direction, size and characteristics of the population impacted or at risk, and available time and capability to implement the protective action. Protective actions are discussed in greater detail in Annex E. G. Upon arrival on-scene, a site assessment and characterization will be conducted to determine the potential hazards on site. The process, which should be reassessed throughout the response and recovery phases, considers the following: a. The presence of any substance in the air (e.g., toxic, corrosive, asphyxiate) immediately dangerous to the life and health (IDLH) of first responders as well as the general population. b. Review of facilities, infrastructure, and critical systems in and around the site. c. Identification of additional hazards in the environment that may cause injury or death to first responders (structural hazards, explosives or flammables, etc.). d. Environmental characteristics of the site (geography, topography, meteorology) impacting response operations. e. Off-site consequences of the hazards identified. f. The intelligence that may assist in identifying types and level of risks for responders. H. Coordination of field operations will be accomplished utilizing the Incident Command System consistent with the National Incident Management System (NIMS) framework. As regional, state, and federal resources arrive on-scene to support field operations, the ICS organization will develop into a Unified Command. I. If protective actions (e.g., evacuation, shelter-in-place, isolation, quarantine, etc.) are implemented, a local emergency may be declared, and the EOC will be augmented to 16 P a g e

17 coordinate and support response operations and the associated protective action. Support is provided by the Emergency Support Functions (ESFs) to ensure a timely and effective response to the consequences of the incident. J. The areas and populations impacted are determined using a variety of means available (e.g., plume modeling, acetate overlays, epidemiological surveillance, etc.) The impact area and the populations at risk will be defined by easily recognizable landmarks, such as streets, roads, rivers, etc. Emergency, protective action notifications, are disseminated to the public using all means of communications available, to include: media, the Emergency Alert System (EAS), public address systems, bullhorns and door-to-door, if feasible and safe to do so. K. The IC will make every attempt to obtain a Material Safety Data Sheets (MSDS) for the material involved. This data sheet will be shared with responders, particularly medical personnel, to assist them in assessing the need for any additional protective measures while handling incident victims, as well as determining and providing the appropriate medical care. Also, an individual contamination record will be maintained for individuals, both victims, and emergency response personnel, who have been exposed to hazardous materials. L. If it is determined the response exceeds local capabilities, the VDEM Hazardous Materials Officer will activate one or more regional HAZMAT teams. The determination to activate the team can be made based on discussions with the Incident Commander by telephone, or after arriving on-scene and assessing the situation. M. A State On-Scene Coordinator (SOSC) will be requested to coordinate the response of state agencies at the site by either the Department of Emergency Management, for releases that do not involve state waters or from the Department of Environmental Quality when the release threatens state waters. N. An Incident Command Post (ICP) will be established at the scene of response activities to provide communications, personnel, and administrative services required by the local, state and federal coordinating officers. During remedial actions, supervisory personnel will determine whether an ICP will be required. 17 P a g e

18 ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES Local Emergency Planning Committee The role of the Roanoke Valley Emergency Planning Committee (RVEPC) is to prepare and maintain the Hazardous Materials Emergency Response Plan (HMERP) for the region in coordination with the local Emergency Coordinator, Hazardous Materials Coordinator, private industry, local, state and federal support agencies and departments. Provide technical assistance and support to the community to ensure compliance with established regulations and laws. Public and Private Fixed Chemical Facilities Representatives of each chemical facility are responsible for identifying and providing to the local Coordinator of Emergency Management, Fire Department and the Local Emergency Planning Committee, the Tier II reports and associated Material Safety Data Sheet for chemicals stored, manufactured, processed and transported to and from their place of business, and that are identified as an EHS by the Environmental Protection Agency. These chemicals can be found in EPA s List of Lists. The facility will participate in the development of community plans and exercises, and provide specialized training, guidance, and resources to enhance the level of preparedness and response capabilities of responding organizations, as appropriate and feasible to do so. If feasible, fixed facility operators will maintain an automatic monitoring system to detect a release of hazardous materials. In the absence of such an automatic monitoring system, employees of the facility will be trained in detecting a release by human sensory perceptions, making the necessary notifications, and taking the necessary actions to protect themselves and others, as well as containing and mitigating the consequences. Fixed facility management will develop and implement safety and security measures and mitigation strategies to ensure a safe and secure working environment, as well as maintain the capability to contain a release of hazardous materials within their property boundaries, and reduce and/or eliminate the potential for off-site consequences. Also, the facility will coordinate preparedness and response initiatives with local, regional and state response organizations, as well as the population and facilities at risk. 18 P a g e

19 Facilities are required to develop an emergency response plan that provides: A quick and effective interface between emergency response units and facility management consistent with NIMS/ICS. Procedures for making timely notifications and warnings of a release to the local Emergency Communications Center/Public Safety Answering Point. Procedures for notifying the local jurisdiction of a non-emergency release of hazmat. Means of primary and redundant communication with the local jurisdiction. Provisions for cleanup or supervision of contracted cleanup of released materials. Transportation Incidents Transporters of hazardous materials may fulfill reporting requirements by dialing 911 or the operator. Calls to the operator are not expected to provide much information on which response decisions can be made. Responding units will be warned to approach the scene of an accident involving transportation vehicles with extreme caution on the possibility that hazardous materials are involved. Responding personnel will visually check the involved vehicles(s) for placards or other evidence of the involvement of oil or hazardous materials. This inspection will also check for leaks or other signs of a release of hazardous materials before coming near the vehicle. When approaching the involved vehicles(s), responding personnel will be alert for other indications of a chemical release such as sounds of escaping pressurized gas, strange odors, or physical manifestations such as burning of skin or eyes, dizziness, difficulty in breathing, etc. Fire-EMS Department A. Botetourt Fire-EMS is responsible for ensuring personnel are properly trained and equipped to respond to hazardous materials incidents, as well as support the response to and associated investigations of crimes involving hazardous materials. B. Support the development and review of facility response plans submitted by oil or hazardous materials facilities and transportation infrastructure, to include the assessment of response resources, capabilities and training needs in the context of the hazards identified. C. Coordinate with hospitals and the health department regarding type, characteristics, and scope of health and medical consequences during a hazardous materials incident, and any associated actions to include personal protective equipment (PPE), decontamination, prophylaxis, etc. 19 P a g e

20 D. Provide emergency medical support to public shelters, points of distribution and other support facilities and operational areas, as required. E. Augment emergency communications on site. Maintain a redundant communications system to ensure the necessary communication throughout response and recovery operations. Law Enforcement A. Botetourt County will maintain a point of contact (central dispatch) for notification of an oil or hazardous material release. Assure notification of the VEOC of any release of hazardous materials. B. Support implementation of protective actions. C. Control access to the incident area. D. Establish and maintain the security of response personnel, operations areas, areas impacted, facilities, infrastructure, and resources supporting the response, in coordination with the facility or company security, as well as state and federal law enforcement personnel. E. Conduct criminal investigation of the incident, and coordinate with supporting state and federal law enforcement agencies as required. F. Provide liaison to the supporting regional, state and federal law enforcement agencies as necessary. Emergency Management A. Botetourt Fire-EMS, Emergency Management Team, will coordinate with the RVEPC to develop and maintain plans and procedures to address the full spectrum of technological hazards to include chemical, biological, radiological, and nuclear and explosives (CBRNE) incidents at fixed facilities, and during transport. B. Provide coordination of emergency operations, in support of the Incident Commander/Unified Command. C. Coordinate declaration of a local emergency when necessary. 20 P a g e

21 D. Develop plans to provide water, food, medical attention and shelter for evacuees in coordination with the Departments of Health and Social Services, Schools, and the Red Cross. E. If the incident requires the assistance of federal agencies, the Fire-EMS Chief will be the Local On-Scene Coordinator (LOSC) working with the Federal On-Scene Coordinator (FOSC) and the State On-Scene Coordinator (SOSC). The Director of Emergency Management or his/her designee will be the Local Coordinating Officer (LCO) working with the Principal Federal Official in Incidents of National Significance, the Federal Coordinating Officer (FCO) and the State Coordinating Officer (SCO) to facilitate federal, state, and local coordination will request assistance from state and federal resources when local capacity to respond to an incident is exceeded. F. Manage the EOC. Develop staffing plans for the foreseeable duration of the incident. G. Ensure required reports are submitted to the VEOC and other state and federal agencies. Coordinate and support the release of public information through the local Public Affairs Office and Joint Information Center, when established. H. Ensure an accurate record of incident-related expenses is maintained to support cost recovery from the responsible party, and available assistance programs established for hazardous materials events. I. Identify and employ clean-up contractors when the responsible party is unable or unwilling to take responsibility for recovery activities, or is unknown. J. Monitor recovery and clean-up activities to ensure proper disposal of contaminated materials. K. Provide training and conduct exercises of the hazardous materials plan to ensure efficiency, effectiveness, and safety on-scene. Emergency Communications Center A. Dispatch emergency response unit as required. Include as much information as possible. B. Notify Fire-EMS Chief or designee. C. Notify Haz-Mat Coordinator. D. Notify public facilities, as requested. 21 P a g e

22 E. Prepare to notify public facilities in the vicinity of a transportation incident, if oil or hazardous materials may be involved. F. Make other notifications as directed by Incident Commander. Virginia Department of Health A. Botetourt County Health Department will coordinate with VDH to accomplish tasks B. Maintain liaison with health and medical community supporting response and recovery operations. C. Provide technical support regarding health and medical issues, through Emergency Support Function 8, to the Incident Commander and EOC. D. Support the development of protective actions for emergency responders, facilities comprising medical care systems, at risk populations and special facilities, and the general population. E. Assist in the development and dissemination of public information announcements in coordination with supporting health organizations. F. Support environmental/health monitoring as required. G. Assist in determining when the site involved is restored to its pre-event health and safety condition. Commonwealth s Attorney A. Assist in the preparation of the Declaration of a Local Emergency. B. Provide legal advice to Chief Administrative Official, local officials and staff regarding issues relating to the response and recovery. C. Support any legal actions against the responsible parties for failure to comply with applicable hazardous materials, environmental and safety regulations and laws, and/or any criminal actions associated with the incident. 22 P a g e

23 Public Information Office (PIO) A. Draft news releases for dissemination to the general public. B. Coordinate with the news media, in conjunction with the Fire-EMS Department and/or PIO. C. Respond to inquiries from the general public. D. Disseminate emergency information over the local cable channels and social media outlets. E. Establish a location for the media in coordination with the Fire-EMS Department. Superintendent of Schools A. Develop plans and procedures to implement protective actions for school facilities, and ensure implementation of these plans by conducting evaluated exercises. B. Support planning to provide water, food, medical attention and shelter for evacuees in coordination with the Departments of Fire-EMS, Health, Social Services and the Red Cross. C. Provide transportation and facilities to support evacuations and points of distribution (POD). Red Cross and Department of Social Services A. Support planning to provide water, food, medical attention and shelter for evacuees in coordination with Fire-EMS, Health, Schools and the Red Cross. B. Identify and maintain a list of special needs populations within risk areas which will need assistance if evacuation is required. C. Provide assistance and support within parameters of established programs. D. Support the establishment and operation of Family Assistance Centers for disaster victim families and friends. E. Support the coordination and provision of other individual assistance programs. 23 P a g e

24 Building Inspector and Zoning Official A. Maintain and enforce any and all ordinances that reduce the risk of an accidental release of a hazard materials product B. Support initial, preliminary and detailed damage assessments of public infrastructure. C. Maintain and enforce any and all ordinances that support the lessening of the risk of an accidental release Hospitals A. Develop emergency room procedures to treat incident victims exposed to hazardous materials known to be in the area. B. Develop procedures to decontaminate victims to ensure that the emergency room and supporting departments such as x-ray, etc., do not become contaminated. C. Develop procedures to ensure that contaminants do not enter the hospital heating and ventilation system. D. Develop procedures to ensure materials used in decontamination are safely secured for proper disposal. E. Ensure Material Safety Data Sheets and/or recommended treatment information for hazardous materials identified in the area are readily available in the emergency room. F. Develop criteria to triage large numbers of exposed victims. G. Develop plans to enhance hospital and community surge capabilities. Chemical Facilities (Private Companies and Public Utilities) A. Develop, implement, and maintain a system and/or procedures to detect a release of oil or hazardous materials. B. Maintain a readily-available source of Material Safety Data Sheets to provide emergency medical personnel for use in treating contaminated or exposed victims. 24 P a g e

25 C. Maintain and have ready "Hazardous Materials Incident Report Form" and a roster of emergency notification telephone numbers. D. Develop an alternate means of communication with the local emergency dispatcher. E. Provide specialized training to local emergency response personnel for onsite hazardous materials, if specialized procedures are required. F. Be responsible for neutralization and cleanup of contamination resulting from the operations at their facility(ies). G. Transporters are responsible for cleanup and neutralization at the site of their transporting vehicle. Adjacent Jurisdictions 1. Provide assistance through mutual support agreements to: a. Issue warnings and direct appropriate protective actions for citizens located in threatened areas within their jurisdictions. b. Be prepared to provide evacuation assembly centers and shelters upon request. c. Assist with coordination of medical facilities. d. Provide emergency backup equipment and personnel in accordance with mutual aid agreements upon request. e. Provide Emergency Medical Services. State Responsibilities During a state response, the Virginia Department of Emergency Management (VDEM) serves as lead state agency until such time public safety issues are addressed, and then the Virginia Department of Environmental Quality (DEQ) will assume the lead. The Virginia Department of Environmental Quality (DEQ) has primary responsibility for environmental oil spill response, as outlined in State Water Control Law, Article 11, Section :14, et seq. 25 P a g e

26 The Department of Environmental Quality has seven regional offices, each of which initiates the agency response to oil pollution incidents in their geographic areas of responsibility. The DEQ Office of Spill Response and Remediation (OSRR) coordinate the agency response. Federal Responsibilities Within the National Contingency Plan framework, the responsibility for federal response to an oil pollution incident within the Commonwealth is shared by the United States Coast Guard/DHS and the Environmental Protection Agency. Virginia will coordinate with the Department of Homeland Security in events determined to be Incidents of National Significance. As stated in HSPD-5, an Incident of National Significance is an actual or potential high-impact event by and appropriate combination of Federal, State, local, tribal, nongovernmental, and private-sector entities to save lives and minimize damage, and provide the basis for long-term community recovery and mitigation activities. The geographical boundaries for each area of responsibility are defined in the Federal Region III Oil and Hazardous Substances Pollution Contingency Plan. The EPA has jurisdiction over inland spills, and the DHS/Coast Guard has responsibility for the coastal zone. 26 P a g e

27 ADMINISTRATION, FINANCE, AND LOGISTICS Containment and Clean-up Those actions taken to contain and clean up any form of hazardous materials release are based solely on the extent of the incident, type and form of the product released and magnitude of impact on either citizens or the environment. Generally, the following guidelines are used in the containment and cleanup of any hazardous materials release. 1. Initial responding fire department units will perform defensive measures only, in stopping the flow of any product by use of basic damming and diking techniques. The current level of training and certification allows this to be accomplished in a safe manner. 2. Advanced product mitigation, and leak and spill control shall be undertaken by the local and/or Roanoke Valley Regional Hazardous Materials team. 3. Local, state and federal resources may be used if deemed necessary by the Incident Commander in consultation with the State Hazardous Materials Officer. The local government hazardous materials mission is only in the mitigation and containment of any hazardous materials release. In all instances based on Federal laws and State statutes, the cleanup shall be the responsibility of the responsible party, spiller, owner or property owner. This can be accomplished by the use of private contractors or certified personnel who work for the facility owner. Cleanup procedures shall be monitored by the Incident Commander to assure compliance with all rules and regulations. In all cases, the cleanup contractor shall produce a site safety plan before the implementation of cleanup operations. Documentation and Follow-up At the conclusion of all hazardous materials incidents, the following documented reports shall be; (1) Fire Officers from the County shall be responsible for in-house reports, (2) and The State Hazardous Materials Officer should complete the state report associated with his function. Any additional information required by state or federal agencies shall be communicated to the Incident Commander by the responsible party. Cost Recovery All costs associated with response and recovery operations will be documented by Botetourt Fire-EMS to support reimbursement from the responsible party or from state and federal funds that may be applicable to the event (e.g., Virginia Disaster Response Fund, Oil Spill Liability Trust Fund, Virginia Petroleum Storage Tank Fund, Virginia Environmental Emergency Response Fund, etc.). 27 P a g e

28 PLAN DEVELOPMENT AND MAINTENANCE The Fire-EMS Department is responsible for the overall planning and coordination of this plan. The LEPC will conduct regular meetings and review and update this plan to ensure response remains appropriate to current risk, compliant with regulation, implements best practices learned from related industries and reflects changes in the community s capabilities. The Emergency Management team will coordinate exercises of this plan and conduct an after action review (AAR) for emergency operations after this plan has been exercised or implemented in response (to more than a routine hazmat response) and submit updates to the LEPC. TRAINING For purposes of this plan, there are four distinct levels of training associated with emergency response and specific roles and responsibilities associated with each level of training. These training levels shall meet all of the requirements of SARA Title III, OSHA , Section 300 Subtitle 3, Section 305. They shall also comply with accepted practices and procedures as outlined in the Virginia Department of Emergency Services, Hazardous Materials Training Program. Hazardous Materials training at some level shall be mandatory for all emergency response personnel who may potentially respond to a hazardous materials incident. This training shall be based on the specific job those individuals are tasked to perform. Those four levels are identified below. 1. Awareness Level Training (8 hours) 2. Operational Level Training (32 hours & Awareness) 3. Hazardous Materials Technician (80 hours, Awareness & Ops) 4. Hazardous Materials Specialist (232 hours, Awareness & Ops) 5. Radiological Response Technician (24 hours) 6. Advanced Leak and Spill Control (40 hours) 28 P a g e

29 Training Requirements All Botetourt Fire-EMS response personnel, including suppression, training, administration and all line command personnel shall be trained to a minimum level. This training shall be accomplished during the following times: A. Fire Department Special Scheduling as mandated B. Emergency Medical Services Special Scheduling as mandated C. Exercises Participating in the RVEPC valley wide tabletop or full-scale hazardous materials exercise will be required. Botetourt Fire-EMS will ensure its personnel receive adequate training on a recurring basis. A multi-year training and exercise (T&E) program has been developed, inclusive of all stakeholders with roles defined in this plan, which provides a roadmap for the County to follow in accomplishing the priorities described in the Improvement Plan (IP). An IP identifies changes/updates to plans, policies, or procedures as determined during an exercise. The IP also assigns the responsibility for completing these actions/tasks to a person or group along with an implementation timeline. 29 P a g e

30 AUTHORITIES AND REFERENCES Botetourt County Emergency Operations Plan Local State Commonwealth of Virginia Emergency Services and Disaster Law of 2000 as amended. Commonwealth of Virginia Hazardous Materials Response Plan, Volume VII, March 2009 Commonwealth of Virginia Emergency Operations Plan, 2012 Commonwealth of Virginia Radiological Emergency Response Plan, 2012 Commonwealth of Virginia Strategic National Stockpile Plan, Virginia Department of Health, July 2005 Commonwealth of Virginia, Department of Environmental Quality, Hazardous Waste Management Regulations, as amended. Code of Virginia, Title 62 (Water Control Law), as amended. Commonwealth of Virginia Hazardous Materials Transportation Regulations, as amended. Virginia Waste Management Act, Section of the Code of Virginia of 1950, as amended. Code of Virginia, Fire Protection, Section , as amended. National Response Framework, 2008 Federal Virginia Coastal Area Contingency Plan, U.S. Coast Guard, October 2006 Virginia Inland Area Contingency Plan, Environmental Protection Agency, December 1996 Federal Region III Oil and Hazardous Substance Pollution Contingency Plan, November National Hazardous Substance Contingency Plan, 40 CFR, Part 300, 1994, U. S. EPA Public Law , December 1980, Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), also known as SUPERFUND. Public Law , October 17, 1986, Superfund Amendments and Reauthorization Act, Title III, Emergency Planning and Community Right-to-Know, commonly known as SARA Title III. Public Law , The Oil Pollution Act of 1990, commonly known as OPA P a g e

31 Public Law , Federal Water Pollution Control Act, commonly known as the Clean Water Act (CWA), as amended. Public Law , The Robert T. Stafford Disaster Relief and Emergency Assistance Act. Small Business Liability Relief and Brownfields Revitalization Act of CFR 1910, Occupational Safety and Health Standards for General Industry. 31 P a g e

32 ANNEX A-REPORTING REQUIREMENTS Coordinator of Emergency Management 1. Ensure that proper reports are submitted to the VEOC for all oil or hazardous materials incidents that meet or exceed the reportable quantity established by CERCLA or SARA Title III, as well as any environmental crime that is suspected or identified in the course of a response. 2. Contact VEOC at or if state assistance is required, to include the activation of a regional Hazardous Materials Regional Response Team. 3. Contact Jurisdiction Hazardous Materials Coordinator 4. Ensure that an initial report is submitted to an adjoining jurisdiction when the released material may cross jurisdictional boundaries. 5. Ensure that a written follow-up report is submitted to applicable state and federal agencies. Facility Reporting 1. If an oil or hazardous materials release poses an immediate or imminent threat to public health or the environment beyond the boundaries of the facility, equals or exceeds the reportable quantity, or is required under CERCLA, Section 103 (a) or SARA Title III, Section 304 to report to the National Response Center, the local Emergency Communications Center shall be notified immediately providing the information contained on the hazmat report form. 2. If the released substance poses a threat across state boundaries, the Virginia Emergency Response Council will also be informed of the release. 3. If an oil or hazardous materials release poses no immediate or imminent threat to the public health or the environment beyond the boundaries of the facility or is not required by law to be reported to the National Response Center, the county and LEPC shall be notified through the Office of the Emergency Management Coordinator the next business day. 4. Written follow-up reports will be submitted as soon as possible to provide updated information as it becomes available, but no later than 72 hours after termination of the event. A complete follow-up report (Hazardous Materials Incident Report) will be submitted to the host jurisdiction Coordinator of Emergency Management; Virginia Department of Emergency Management, Technological Hazards Division; Virginia Department of Environmental Quality, and the Virginia Emergency Response Council (through VDEM) as soon as possible but no later than 72 hours after termination of the event 32 P a g e