Local Emergency Planning Committee

Transcription

1 Prince William County, City of Manassas, City of Manassas Park Local Emergency Planning Committee HAZARDOUS MATERIAL EMERGENCY RESPONSE PLAN (HMERP) Revised July 2007

2 Prince William County, City of Manassas, and City of Manassas Park Joint Local Emergency Planning Committee (LEPC) Hazardous Materials Emergency Response Plan (HMERP) October 18, 1990 Revised July 2007 (Change 10)

3 Foreword The Prince William County, City of Manassas, and City of Manassas Park Joint Local Emergency Planning Committee (LEPC) Hazardous Materials Emergency Response Plan (HMERP) was first approved and published in This major revision of the plan has been undertaken not only to reflect the numerous changes that have taken place in the LEPC jurisdiction in the past decade but also to utilize improved word processing technology. The use of improved software technology will permit making this plan available on computer disk and the internet as well as in printed form. This revision is dedicated to the members of the LEPC in appreciation of the commitment each has made towards enhancing the chemical emergency preparedness and readiness of the community.

4 TABLE OF CONTENTS I. General Information and Legal Authority A. Introduction B. Objective C. Goals D. Legal Authority and References E. Definitions of Terms F. Assumptions and Planning Factors G. Concept of Operations II. Organizational Roles and Responsibilities A. Introduction B. Responsibilities III. Incident Control A. Introduction B. Supporting Plans C. Methods for Identifying a Hazardous Materials Incident D. Incident Command E. Incident Management F. Obtaining Support G. Methods for Determining Effects H. Methods for Issuing Warnings I. Emergency Evacuation Procedures J. Hazardous Materials Response Supplies and Equipment K. Radiological Emergency Response Actions IV. Notifications and Assistance A. Hazardous Materials Response Notification Tree B. Emergency Telephone Numbers C. Heavy Equipment Support D. Commercial Clean-up Contractors E. Resource Needs Assessment V. Site Restoration A. Introduction B. Procedures C. Site Closure

5 VI. Documentation and Critique A. Mission B. Convening C. Membership D. Purpose E. Documentation F. Approval of Recommendations VII. Hazardous Materials Training A. Introduction B. Training Objectives C. Training Requirements D. Training Programs VIII. Procedures for Reviewing, Updating, and Testing the Plan A. Introduction B. Reviewing the Plan C. Updating the Plan D. Testing the Plan IX. Hazards Analysis A. Introduction B. Hazards Analysis C. Vulnerability Analysis D. Risk Analysis E. Ongoing Risk Analysis and Hazards Assessment SECTION II X. Risk Assessment and Vulnerability Study of Facilities Reporting Extremely Hazardous Substances (EHS) A. Introduction B. Documentation and Format C. Facility Analysis (continued in SECTION III) SECTION II (Part 2) (C. Facility Analysis from SECTION II continued in this section)

6 SECTION III XI. Risk Assessment for Facilities Reporting Hazardous Substances (HS) A. Introduction B. Review and Selection Process C. List of SARA Reporting Facilities XII. Transportation Risk Assessment A. Introduction B. Roadways C. Railroads D. Pipelines E. Waterways F. Air XIII. Target Hazard Risk Assessment A. Introduction B. Review and Selection Process C. Target Hazard Risk Assessments APPENDICES Appendix I* Appendix II Adoption Letters from Each Jurisdiction and Acceptance Letter from Virginia Emergency Response Council List of SARA Title III Reporting Facilities SECTION IV APPENDICES (con t) Appendix III Appendix IV* The County of Prince William, City of Manassas, and City of Manassas Park LEPC Hazardous Materials Discharge Information and Notification Pamphlet Business Hazard Evaluation and Survey Form

7 Appendix V Appendix VI Appendix VII Appendix VIII Appendix IX Appendix X SARA Title III Public Information Management The County of Prince William, City of Manassas, and City of Manassas Park Local Emergency Planning Committee (LEPC) Member List Distribution List Local Emergency Planning Committee Timeline Resource Needs Assessment HAZMAT Response Equipment Inventory Lists * Copies of these annexes will be made available upon request by calling (703) SECTION V RECORD OF CHANGES

8 SECTION I: GENERAL INFORMATION AND LEGAL AUTHORITY I. General Information and Legal Authority. A. Introduction. The Superfund Amendments and Reauthorization Act (SARA) of 1986, Public Law , Title III, which is also known as Emergency Planning Community Right-To-Know Act (EPCRA) established requirements for political subdivisions to prepare emergency response plans for specified hazardous materials that might be found being manufactured, used, stored, or transported in the community. B. Objective. The objective of the SARA Title III legislation is to enhance community emergency preparedness through a process involving the assessment of the potential impact of an uncontrolled release of hazardous materials on a jurisdiction and the development of an appropriate Hazardous Materials Emergency Response Plan (HMERP). C. Goals. This HMERP was developed to satisfy the requirements of the federal legislation as well as to achieve the following goals: 1. To be published as the result of a joint effort of Prince William County, the City of Manassas, and the City of Manassas Park. 2. To detail all aspects of the joint jurisdictional program for dealing with hazardous materials incidents and emergencies. 3. To serve as a hazard specific annex to each member jurisdiction s emergency operations plan (EOP) that contains specific technical information regarding hazardous materials facilities and transportation routes within the member jurisdiction s boundaries. 4. To be available as a supplemental resource to augment the existing emergency response and disaster management procedures. D. Legal Authority and References. Authority for the development and implementation of both the joint Local Emergency Planning Committee (LEPC) and the HMERP is derived from federal and state statues as well as local government implementing resolutions. The following references are the principal laws and regulations governing hazardous material emergency planning and preparedness. Revised: 07/07 Change: 10

9 SECTION I: GENERAL INFORMATION AND LEGAL AUTHORITY 1. Federal. 2. State. a) Public Law , Title III Emergency Planning and Community Right-To-Know (EPCRA). b) Public Law , as amended by Public Law , Robert T. Stafford Disaster Relief and Emergency Assistance Act. a) Virginia Department of Emergency Management (DEM) and Disaster Law and (1) Abatement or removal of nuisances by counties, cities, and towns; recovery of costs. (2) Authority of chief or other officer-in-charge when answering alarm or operating at an emergency incident: penalty for refusal to obey orders. b) VR Hazardous Waste Management Regulations. 3. Local Government Resolutions. E. Definition of Terms. a) Prince William County, dated September 5, b) City of Manassas, dated October 30, 1989 c) City of Manassas Park, dated November 6, Chemical Abstract Service (CAS) number assigned to identify a specific chemical. 2. Emergency Operations Plan (EOP) the plan prepared in accordance with the Commonwealth of Virginia Department of Emergency Management and disaster laws that establish a chainof-command and delineates the responsibilities of all local agencies during emergency situations. Revised: 07/07 Change: 10

10 SECTION I: GENERAL INFORMATION AND LEGAL AUTHORITY 3. Emergency Planning Community Right-To-Know Act (EPCRA) legislation establishing requirements intended to assist federal, state, and local governments in the development of a broad perspective of chemical hazards in the community to improve chemical safety to protect public health and the environment. 4. Emergency Response Guide (ERG) a publication of the United States Department of Transportation (DOT) that lists regulated materials and provides initial information regarding potential hazards, public safety, and emergency response. 5. Extremely Hazardous Substance (EHS) certain chemical substances identified as having extremely dangerous properties and listed by the EPA in the Title III List of Lists that are subject to SARA Title III regulations. 6. Hazardous Materials chemical substances that are selected by the United States Department of Transportation (DOT) and are regulated under the provisions of 49 CFR and are listed in the current edition of the North American ERG. This group includes both EHSs and HSs. 7. Hazardous Substance (HS) certain chemical substances identified as having dangerous properties and listed by the EPA in the Title III List of Lists that are subject to SARA Title III regulation. 8. Hazardous Materials Emergency Response Plan (HMERP) - the emergency plan prepared to supplement the jurisdiction s emergency operations plan to specifically address dealing with hazardous materials. 9. Jurisdiction as used in this plan refers to each or all of the member jurisdictions. 10. Local Emergency Planning Committee (LEPC) a committee formed under the provisions of SARA Title III to develop a plan for responding to a chemical accident in the respective community. 11. Target Hazard a facility selected for a risk assessment because of either the nature of the chemicals on site or the proximity of the subject facility to a SARA reporting facility. 12. Tier I Report a uniformly formatted inventory report that provides information regarding estimates of the average amounts and locations of SARA Title III regulated substances by hazard category at a facility. Revised: 07/07 Change: 10

11 SECTION I: GENERAL INFORMATION AND LEGAL AUTHORITY 13. Tier II Report a uniformly formatted inventory report that is more detailed than the Tier I and provides information identifying each SARA Title III regulated chemical by name and manner of storage of the chemical at a facility. 14. Title III List of Lists the list of chemical substances published by the United States Environmental Protection Agency entitled, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right-To-Know Act and Section 112(r) of the Clean Air Act, as amended. 15. SARA Title III Superfund Amendments and Reauthorization Act of SARA Reporting Facility any occupancy within a jurisdiction that submits a Tier I or Tier II report to the LEPC. 17. State Emergency Response Commission (SERC) a commission formed at the state level by the governor under the provisions of SARA Title III to review HMERPs, supervise and coordinate the efforts of the LEPC, and establish procedures for receiving and processing requests for information. F. Assumptions and Planning Factors. 1. Local governments will continue to operate and function during a hazardous materials incident. 2. Local emergency response resources will be the first to arrive on the scene of an incident and will initiate defensive operations to stabilize the incident. 3. SARA reporting facilities will provide support in accordance with facility response plans. 4. This plan will be augmented when necessary by the respective jurisdictions EOP. 5. The responsible party will be advised of the actions necessary to abate and remediate the incident and will be held accountable for all costs associated with the effects of a hazardous materials release. 6. Priority of response actions will be to save and protect lives, protect property, and then to protect the environment. Revised: 07/07 Change: 10

12 SECTION I: GENERAL INFORMATION AND LEGAL AUTHORITY G. Concept of Operations. 1. This plan is designed to supplement existing plans and procedures and will be implemented when a hazardous materials incident occurs. a) Existing local fire and rescue and law enforcement operational procedures for member jurisdictions will be followed. b) Existing mutual-aid agreements will be followed. 2. Specific operational objectives associated with a hazardous materials incident are as follows: a) Establish incident command. b) Isolate the area. c) Perform life safety functions. d) Request assistance. e) Institute appropriate containment measures. 3. The incident commander will be assisted by the jurisdictional hazardous materials coordinator in accordance with the provisions of this plan. 4. The jurisdictions will participate in and support the Commonwealth of Virginia s regional hazardous materials program. Revised: 07/07 Change: 10

13 SECTION II: ORGANIZATIONAL ROLES AND RESPONSIBILITIES I. Organizational Roles and Responsibilities. A. Introduction. Organizational roles and responsibilities for hazardous materials response in member jurisdictions are as indicated in the following paragraphs. B. Responsibilities. 1. Member jurisdictions. a) Provide representatives and participate in the activities of the Local Emergency Planning Committee (LEPC). b) Designate jurisdictional hazardous materials coordinators. c) Train and equip fire and rescue personnel to provide a jurisdictional first responder capability for hazardous materials incidents. d) Coordinate and integrate LEPC matters into other jurisdictional emergency plans. 2. Prince William County Department of Fire and Rescue a) Serve as the lead County agency for hazardous materials related matters. b) Participate in the activities of the LEPC. c) Provide administrative support to the LEPC. d) Maintain the files and records of the LEPC and those required by SARA Title III. e) Provide support and budget for personnel to perform hazardous materials officer functions for the County. f) Provide support and budget for personnel to perform hazardous materials technician functions for the County. g) Prepare and maintain the Hazardous Materials Emergency Response Plan (HMERP). 3. Police Departments. a) Participate in the activities of the LEPC. Revised: 07/04 Change: 7

14 SECTION II: ORGANIZATIONAL ROLES AND RESPONSIBILITIES b) Provide traffic control. c) Provide evacuation assistance. d) Provide investigative support. e) Provide liaison with supporting state and federal law enforcement agencies. 4. Prince William Health District. a) Participate in the activities of the LEPC. b) Provide public health assessments related to the effects of hazardous materials used, stored, or transported through the jurisdictions. c) Provide public health risk assessments as a result of hazardous material releases in the jurisdictions. d) Provide liaison with supporting state and federal health agencies. 5. Public Works Departments. a) Provide engineering and equipment support. b) Provide storm water management information and support. 6. Local Emergency Planning Committee (LEPC). a) Publish an annual meeting schedule. b) Conduct meetings in accordance with the published schedule. c) Provide requisite information to the Virginia Emergency Response Council 7. Virginia Department of Environmental Quality (DEQ). a) Provide regulatory guidance and assistance during hazardous materials incidents. b) Assist in the investigation and assessment of pollution complaints. Revised: 07/04 Change: 7

15 SECTION II: ORGANIZATIONAL ROLES AND RESPONSIBILITIES c) Provide technical guidance and regulatory assistance for cleanup and disposal activities associated with a hazardous materials release. 8. Virginia Department of Emergency Management (DEM). a) Provide on-site technical assistance and advice. b) Provide regional hazardous materials response teams. 9. Local Hospitals. a) Participate in the activities of the LEPC. b) Establish plans and procedures to handle casualties from a hazardous materials incident. 10. Facility Owners/Operators. a) Participate in the activities of the LEPC. b) Develop and exercise site emergency plans. c) Coordinate facility tours for local emergency responders. d) Ensure SARA Title III information is current. Revised: 07/04 Change: 7

16 SECTION III: INCIDENT CONTROL I. Incident Control. A. Introduction. 1. Hazardous materials incidents will be considered to be technological variants of conventional, familiar fire and rescue emergency response incidents. As such, routine response procedures will be employed until such a time as it is recognized that there is a hazardous materials element involved. Once a response is recognized as a hazardous material incident the provisions of this plan will be applied. B. Supporting Plans. 1. The following local, state, and federal plans will be used to support this plan when managing hazardous materials incidents. 2. Local. 3. State. a) Prince William County Emergency Operations Plan. b) City of Manassas Emergency Operations Plan. c) City of Manassas Park Emergency Operations Plan. a) Commonwealth of Virginia Emergency Operations Plan, Volume 4, Oil and Hazardous Materials Emergency Response Plan. b) Commonwealth of Virginia Emergency Operations Plan, Volume 8, Terrorism Consequence Management. 4. Federal. a) National Oil and Hazardous Substances Pollution Contingency Plan (NCP), 40 CFR Part 300. b) National Response Plan, May 2006, Version 5.0, Emergency Support Function (ESF) #10, Oil and Hazardous Materials. Incident Annexes: Biological Incident; Nuclear/Radiological Incident; Oil and Hazardous Materials Incident. Revised: 07/07 Change: 10

17 SECTION III: INCIDENT CONTROL C. Methods for Identifying a Hazardous Materials Incident. The sooner a hazardous materials incident can be recognized, the sooner the incident can be controlled. Identifying potential as well as actual hazardous materials spills, leaks, or releases is critical. Several sources of information are available to assist in recognizing that a hazardous materials incident has occurred. One or more of the following information sources are useful in identifying a hazardous materials incident. 1. Information obtained by the call taker during the processing of a call. a) Specific information provided by knowledgeable facility or transport personnel making a report. b) Special premise hazard information from the computer-aided dispatch (CAD) system database when an address is processed for an emergency call. c) Descriptive information received from a casual caller either coincidentally or when coached by the call taker. 2. Initial observations and reports from the first emergency response personnel at the scene. 3. Observations made by command and specialty personnel called to the scene. D. Incident Command. 1. All hazardous materials incidents will be controlled by an incident commander who will use the National Incident Management System (NIMS). 2. The senior jurisdictional fire officer at the incident site will assume command until the emergency is determined to be abated or until relieved by either another local, state, or federal official in accordance with the National Contingency Plan (NCP) or other applicable state or federal regulation. 3. The jurisdiction in which the incident occurs will be responsible for providing a local coordinating officer (LCO) when necessary. E. Incident Management. 1. Managing a hazardous materials incident requires that the incident commander accomplish specific tasks as soon as possible after Revised: 07/07 Change: 10

18 SECTION III: INCIDENT CONTROL arriving at an incident site. The initial response period is the emergency response phase. During this phase, actions are prioritized to save lives and contain the incident. 2. Once the emergency has been brought under control or stabilized, a phase begins during which actions are initiated to remediate the incident. This phase is the recovery phase. Recovery phase tasks may be addressed under a less demanding level of urgency and will usually involve the assistance of personnel and organizations other than emergency response. Representative tasks for each of the phases are listed below. a) Emergency Phase Tasks. (1) Identify the materials involved. (2) Identify the limits of the affected area. (3) Secure the perimeter. (4) Establish zones of control. (a) (b) (c) Hot zone. Warm zone. Cold zone. F. Obtaining Support. (5) Conduct rescue operations. (6) Initiate warnings and evacuation if necessary. (7) Initiate appropriate containment measures. (8) Request assistance. b) Recovery Phase Tasks. (1) Maintain control of the incident site until relieved by appropriate authority. (2) Assign an appropriate LCO when required. Support for hazardous materials responses will be obtained from the most appropriate source available and will be requested in accordance with the Revised: 07/07 Change: 10

19 SECTION III: INCIDENT CONTROL provisions of the supporting plans listed in Paragraph B. Support is available from the agencies and organizations listed below. 1. Local Sources. a) Local emergency response organizations. b) Local government agencies. c) Mutual-aid organizations. (1) Local. (2) Regional. 2. State Agencies. a) Department of Emergency Management (DEM). (1) Regional hazardous materials officer. (2) Regional hazardous materials response team. b) Department of Environmental Quality (DEQ). (1) Water Division. (2) Waste Division. (3) Air Division. c) Health Department. 3. Responsible Party Sources. a) Facility personnel. b) Property owners. c) Transport personnel. 4. Commercial Hazardous Materials Contractors. a) Existing contractual arrangements with facilities. b) Contracted for a specific incident (Appendix III). Revised: 07/07 Change: 10

20 SECTION III: INCIDENT CONTROL Revised: 07/07 Change: Federal Sources. a) Regional Response Team (RRT). b) National Response Team (NRT). c) Environmental Protection Agency (EPA). d) Department of Defense (DOD). e) Department of Energy (DOE). f) Department of Justice (DOJ). g) Department of Health and Human Services (HHS). h) Federal Bureau of Investigation (FBI). i) Bureau of Alcohol, Tobacco and Firearms (ATF). j) Department of Homeland Security (DHS). G. Methods for Determining Vulnerable Zones and Receptors. 1. The determination of vulnerability zones around a hazardous materials release site will be accomplished by using one or more of the following methods. a) Calculated and predetermined as a result of a formal hazard analysis and risk assessment for selected facilities and transportation routes. b) Referencing maps contained in SARA Title III facilities books carried on fire apparatus. c) Referencing maps contained in Sections X, XI, XII, or XIII of this plan. d) Estimating at the incident site using information contained in the current edition of the DOT Emergency Response Guidebook (ERG). e) Observing the effects in the environment or population surrounding the site. f) Computing using plume models. g) Monitoring and testing of air, soil, and water around the site.

21 SECTION III: INCIDENT CONTROL 2. Once the vulnerable zone is determined, at risk populations, facilities, and sensitive environmental receptors can be identified. H. Methods for Issuing Warnings. The selection of a method or methods to be employed to warn endangered personnel will depend on the immediacy of the threat and the extent of the projected area of vulnerability. Warning methods include the following. 1. Door-to-door warnings. 2. Announcements from public address loudspeakers on emergency vehicles. 3. Telephonic contact. 4. Reports broadcast by commercial media sources such as radio and television. 5. Cable television banners. 6. Activation of the emergency broadcast system (EBS). 7. Notification through the Prince William Community Alert Network (PCAN)( to cell phones, , text pages, Blackberry and wireless PDAs.. I. Emergency Evacuation Procedure. The emergency evacuation of large number of people from extensive areas will require a great deal of support. Evacuation should be initiated only when the protection in place will not afford sufficient protection. The procedures and responsibilities for implementing the emergency evacuations are as follows. 1. Incident Commander. a) Determine that evacuation is required. b) Estimate the area and number of persons affected. c) Notify the respective coordinator of emergency services to initiate emergency sheltering. d) Establish evacuation routes. Revised: 07/07 Change: 10

22 SECTION III: INCIDENT CONTROL e) Provide details of area, routes, and sheltering to police for action. 2. Coordinator of Emergency Management. a) Implement the jurisdiction s emergency plan for sheltering. b) Provide shelter information to the incident commander. 3. Police Department. a) Assist in notification of affected persons. b) Control traffic. c) Secure the evacuation area. J. Hazardous Materials Response Supplies and Equipment. Several local sources are readily available to provide equipment and supplies to use to contain a hazardous materials release. Equipment and supplies carried by each unit are similar. 1. Local Resources. a) Prince William County Department of Fire and Rescue. (1) Spill containment unit. (2) HAZMAT Support Unit (3) Spill Containment Trailer. (4) Decontamination Trailers b) City of Manassas. (1) HAZMAT Support Unit. (2) Spill Containment Unit. c) City of Manassas Park (1) Spill Containment Unit. 2. Mutual-aid Resources. Revised: 07/07 Change: 10

23 SECTION III: INCIDENT CONTROL a) Fairfax County. (1) Hazardous materials response team. (2) Spill containment unit. (3) Mobile laboratory. b) Fauquier County. (1) Spill containment unit. c) U.S. Marine Corps Base Quantico. 3. Facility Resources. (1) Spill containment unit. (2) Skirted boom trailer and boat. (3) Aircraft Crash Foam Units. Facility resources will be the first choice when an incident occurs on the respective facility s site or close to the facility if a transportation incident occurs with property or material destined for the facility.. 4. Contractor Resources. See Appendix III, The County of Prince William, City of Manassas, and City of Manassas Park LEPC Hazardous Materials Discharge Information and Notification pamphlet. K. Member jurisdictions spill containment unit equipment lists are located in Appendix X. Revised: 07/07 Change: 10

24 SECTION IV: NOTIFICATIONS AND ASSISTANCE I. Notifications and Assistance. A. Notification. 1. Notifying local authorities as soon as possible of a hazardous material release is essential to obtain appropriate emergency response assistance as well as to begin to satisfy various local, state, and federal reporting requirements. 2. Notification may be initiated by any one or more persons or agencies. Usually, a release will be reported by the first person who becomes aware of the situation. The initial notification may be through a call, a routine complaint, or a referral from another agency or jurisdiction. 3. Figure 4.1 is a graphic representation of the jurisdictional hazardous material response notification flow. Entry into the system and subsequent activation of a response may occur at any point. Information will be passed vertically and horizontally depending on the nature of the material released and the extent and effect of the release. 4. The primary method for receiving and making notifications will be by telephone. Routine emergency response radio communication networks will support emergency response operations. 5. Making the notifications required under federal and state regulations that govern hazardous materials discharges is the responsibility of the party determined to be the potentially responsible party (PRP). Local jurisdiction personnel may be required to designate the PRP and should provide advice and assistance regarding reporting requirements (See Appendix III). 6. In situations where there is no potentially responsible party, the local jurisdiction should report the discharge to the Virginia State Emergency Operations Center (VAEOC) and if reportable quantities of materials are involved, also make a report to the National Response Center (NRC). B. Information Sources. 1. Telephone Numbers. The following telephone numbers are listed to assist in obtaining information and assistance regarding hazardous materials. Numbers listed under Chemical Emergencies are to be used during an incident to obtain assistance and to report the release. The other numbers are provided as a resource to be used to obtain hazardous materials Revised: 07/07 Change: 10

25 SECTION IV: NOTIFICATIONS AND ASSISTANCE information during non-emergency times to assist in planning and remediation efforts. Chemical Emergencies Local jurisdiction CHEMTREC National Response Center (NRC) Emergency Operations Center (VAEOC) Environmental Agencies U.S. Environmental Protection Agency (EPA) Region III Emergency Response Hotline VA Department of Agriculture and Consumer Services Pesticide Management VA Department of Emergency Management (DEM) Northern Virginia Regional HAZMAT Officer Preparedness, Training and Exercises Technological Hazards VA Department of Environmental Quality (DEQ) Northern Virginia Regional Office Pollution Response Air Compliance Waste Compliance Law Enforcement EPA Virginia Criminal Enforcement Office Federal Bureau of Investigation (FBI) Etiological Agents/Biological Materials VA Department of Health Internet Sites. The following web sites are sources of valuable information for hazardous materials planning and operations. Revised: 07/07 Change: 10

26 SECTION IV: NOTIFICATIONS AND ASSISTANCE CHEMTREC Chemical Emergency Preparedness and Prevention Office (CEPPO) Department of Homeland Security Department of Transportation Environmental Protection Agency Federal Emergency Management Agency National Oceanic and Atmospheric Administration National Response Center (NRC) Occupational Health and Safety Administration SARA Program Overview VA Department of Agriculture and Consumer Services VA Hazardous Materials Response Program VA SARA Title III Program - VA Dept. of Emergency Management (DEM) VA Dept. of Environmental Quality (DEQ) VA Dept. of Health (VDH) C. Heavy Equipment Support. 1. Heavy equipment, equipment operators, and engineering advice may be required to support a hazardous materials emergency response. Such support may be necessary to provide resources to assist with spill containment or diversion, product recovery, materials handling, firefighting, or to aid in site access. 2. The incident commander is responsible for initiating a request for heavy equipment support as soon as the need for such support is recognized. Revised: 07/07 Change: 10

27 SECTION IV: NOTIFICATIONS AND ASSISTANCE 3. Sources of heavy equipment support in order of preference are the following: a) Property owner s on-site equipment or property owners existing contractor. b) Respective jurisdictional personnel and equipment. c) New, private contractual arrangements. 4. To request heavy equipment support, the incident commander will contact the Communications Center and specify the tasks that need to be accomplished. 5. Communications will notify the designated Public Works official and relay the request for heavy equipment and technical assistance. 6. The incident commander, in coordination with the Public Works official, will determine the most responsive and appropriate source as well as type of equipment to employ. D. Cleanup Contractors 1. The Local Emergency Planning Committee (LEPC) will prepare and distribute a handout that will provide information regarding discharge reporting requirements and available commercial cleanup contractors. The Hazardous Materials Discharge Information and Reporting Requirements handout is reviewed and updated annually at a minimum. If necessary, the pamphlet may be updated as changes are noted. The pamphlet is included in this plan as Appendix III. a) Companies listed in the handout will be those known to be in the local area. b) Companies will be contacted and permission obtained to list the company in the handout. c) Company names will be listed in alphabetical order in the handout. d) The number of companies listed will be limited by the amount of room on the page. 2. The handout is intended to be provided to a responsible or potentially responsible party as a ready source of information and not as a solicitation for any particular clean-up company or method. Each member jurisdiction shall determine the extent to which the handout is to Revised: 07/07 Change: 10

28 SECTION IV: NOTIFICATIONS AND ASSISTANCE be used as well as what organizational or staff personnel shall be allowed to issue the pamphlet. E. Resource Needs Assessment. 1. Resources needed to perform the duties and tasks necessary to fulfill the jurisdiction s responsibilities under SARA Title III were reviewed in the late 1980 s in order to comply with the provisions of the law. Each member jurisdiction has met the requirements of the law in a manner that best suits the requirements and available resources of the respective jurisdiction. 2. The most significant result of the initial assessment was the establishment of a joint LEPC. 3. Prince William County established a position for a hazardous materials officer within the Department of Fire and Rescue. Neither of the cities added personnel. 4. Resource needs are continuously assessed as a routine part of providing hazardous materials incident support to the jurisdiction. 5. Resource needs are determined by addressing specific categories for dealing with SARA Title III requirements. Categories are listed below: a) Equipment. b) Record Keeping. c) Public Information. d) Public Warning. 6. LEPC members may discuss and make suggestions regarding resource needs at regularly scheduled meetings or may contact the chairman at any time. 7. A list of resource needs is listed in Appendix IX to this plan. Revised: 07/07 Change: 10

29 SECTION IV: NOTIFICATIONS AND ASSISTANCE Figure 4.1 Hazardous Materials Response Notification Flow Initial Report Local Emergency 911 Communications Center Incident Commander Local Jurisdictional Resources Outside Agencies and Resources Public Works Emergency Services Coordinator Hazardous Materials Coordinator Department of Emergency Management Red Cross Water/Sewer Authority Public Information Officer Fire and Rescue Department of Environmental Quality Industry Resources Division of Schools Elected Officials Police Department of Transportation Emergency Response Council Social Services Media Health State Police Federal Agencies Revised: 07/07 Change: 10

30 SECTION V: SITE RESTORATION I. Site Restoration. A. Introduction. Site restoration includes all the activities involved in the cleanup and disposal of hazardous or contaminated materials released or created as a result of an incident. Site restoration is the phase that begins after the incident commander has determined that there is no longer an imminent threat to life or property. B. Procedures. 1. The incident commander may retain command during site restoration or relinquish control to a designated local coordinating officer (LCO), state or federal representative, or appropriate responsible party. 2. Member jurisdictions will be responsible for designating the LCO for respective jurisdictional site restoration projects. 3. The LCO will be the jurisdiction s liaison for incidents that become state or federal restorations. 4. The LCO will assist the responsible party in obtaining applicable state or federal guidance regarding appropriate restoration methods to include the removal and disposal of hazardous waste. 5. The LCO may assist the responsible party in identifying available hazardous material cleanup contractors (Appendix III). 6. The LCO will coordinate and monitor restoration progress when the responsible party has been given the responsibility to control the restoration effort. C. Site Closure. Site closure will be considered to have been achieved upon receipt of approval and documentation from the appropriate state or federal environmental regulatory agency. Revised: 01/00 Change: 3

31 SECTION VI: DOCUMENTATION/CRITIQUE I. Documentation/Critique. A. Introduction. Documenting and critiquing actions taken during a hazardous materials incident will provide the Local Emergency Planning Committee (LEPC) with an opportunity to assess the adequacy of the Hazardous Materials Emergency Response Plan (HMERP) and to take such action as may be deemed necessary and appropriate to revise or otherwise modify the plan. 1. Documentation. a) Documentation of incidents and responses will be in accordance with member jurisdictions administrative policies and procedures. b) Selected incident actions will be presented to the LEPC during regularly scheduled meetings. (Appendix VIII.) 2. Critique. B. Convening. a) Critique of incident actions may be informal as a part of discussion during an LEPC meeting. b) Should members desire a formal incident critique, then a formal board, to be called the Incident Review Board, will be appointed by the chairman. 1. The Incident Review Board will be convened at the direction of the LEPC chairman upon recommendation of the committee. C. Membership. 1. Review Board members will be nominated by the committee, approved by the chairman, and notified of such appointment in writing. 2. Selectees shall include representatives from appropriate public and private agencies. At a minimum, the Incident Review Board will consist of a representative from each of the following agencies: a) LEPC. b) Department of Fire and Rescue. Revised: 01/00 Change: 3

32 SECTION VI: DOCUMENTATION/CRITIQUE D. Purpose. c) Office of Emergency Services. d) Police Department. e) Health Department. The purpose of the Incident Review Board will be to evaluate emergency response actions and the adequacy of the HMERP and to make recommendations for changes or additions. E. Documentation of Review Board Actions. The chairman of the Incident Review Board will be responsible for preparing a final report of the findings of the review to include recommendations or suggestions for changes to the HMERP. F. Approval of Recommendations. The LEPC will have final approval authority for any findings and recommendations in the report and shall forward such to the responsible agencies for consideration and appropriate action. Revised: 01/00 Change: 3

33 SECTION VII: HAZARDOUS MATERIALS TRAINING I. Hazardous Materials Training. A. Introduction. Jurisdictional emergency response personnel will be trained to meet the requirements of the United States Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR (q) regarding emergency response to hazardous materials incidents. Training will be commensurate with the anticipated duties and functions of the respective response personnel. B. Training Requirements. Training requirements specified by OSHA 29 CFR (q) for emergency response to hazardous materials incidents define five levels of training. Each of these levels is commensurate with anticipated duties during an incident response. The five OSHA levels are listed below: 1. First Responder Awareness Level (OSHA (q)(6)(i). 2. First Responder Operations Level (OSHA (q)(6)(ii). 3. Hazardous Materials Technician (OSHA (q)(6)(iii). 4. Hazardous Materials Specialist (OSHA) (q)(6)(iv). 5. On-scene Incident Commander (OSHA (q)(6)(v). C. Training Plan. 1. Personnel. a) Fire and rescue uniformed employees. All fire and rescue uniformed employees will be required to meet the awareness and operational levels of training. Selected employees will be provided with technician, specialist, and incident command training. b) Other local government employees. Awareness training is recommended for any other employee that may function as a first responder. Revised: 07/01 Change: 4

34 SECTION VII: HAZARDOUS MATERIALS TRAINING D. Training Programs. c) Volunteer Fire and Rescue Personnel. Volunteer personnel are encouraged to meet the same training levels as the fire and rescue employees. Volunteers will be provided with the opportunity to participate in the jurisdictions hazardous materials training programs. 1. Training will be provided to response personnel in one of the following ways. a) Recruit school. b) In-service training. c) Out-of-agency training. 2. Instructors. Qualified instructors will provide the hazardous materials instruction using an approved curriculum. Instructors from the following sources will be used. a) Virginia Department of Fire Programs. b) Virginia Department of Emergency Management. c) Accredited Institutional Programs. 3. Record keeping. Training records will be maintained in accordance with the respective departments administrative procedures. Revised: 07/01 Change: 4

35 SECTION VIII: PROCEDURES FOR REVIEWING, UPDATING, AND TESTING THE PLAN I. Procedures for Reviewing, Updating, and Testing the Plan. A. Introduction. The Hazardous Materials Emergency Response Plan (HMERP) is a standalone plan published as a supplement to each jurisdiction s emergency operations plan. The HMERP will contain information specific to dealing with the technical and regulatory requirements associated with hazardous materials incidents. B. Reviewing the Plan. 1. The (HMERP) will be subject to both a continuous informal review process and a formal annual review. a. Informal Review. (1) An informal review of the plan may be performed at any time and each time the plan is implemented to determine if the plan is correct and current. (2) Editorial or administrative changes may be made at any time to ensure that the information in the plan is correct and current. (3) Editorial or administrative changes will be distributed as soon as practical. (4) Changes to the plan which require significant modifications in policy or procedures will be presented to the full committee for consideration, review, and approval. b. Formal Review. (1) A subcommittee of the Local Emergency Planning Committee (LEPC) will perform a formal plan review annually and report on the results of the review at a regularly scheduled meeting of the LEPC in accordance with the schedule contained in Appendix VIII, LEPC Committee Timeline. (2) The subcommittee will present proposed changes to the plan to the committee for review and approval. c. The results of all HMERP reviews will be reflected in the minutes of a regularly scheduled LEPC meeting. Revised: 01/00 Change: 3

36 SECTION VIII: PROCEDURES FOR REVIEWING, UPDATING, AND TESTING THE PLAN C. Updating the Plan. 1. The plan will be updated as deemed necessary as a result of the informal or formal review process. a. Editorial or administrative changes will be distributed as soon as practical. b. Changes approved as a result of the formal plan review will be distributed in accordance with the schedule in Appendix VIII, LEPC Committee Timeline. D. Testing the Plan. 1. The HMERP is considered to have been tested each time the plan is implemented during a hazardous materials incident. 2. The Response Preparedness Subcommittee will include a recommendation regarding the need to test the plan in accordance with the schedule in Appendix VIII, LEPC Committee Timeline. 3. Should there be no implementation of the HMERP during a calendar year, an exercise will be conducted to test the plan. a. Whenever possible, the exercise will be in conjunction with another scheduled exercise. b. An exercise may be conducted by any member jurisdiction to test the effectiveness of the plan. Revised: 01/00 Change: 3

37 SECTION IX: HAZARDS ANALYSIS I. Hazards Analysis. A. Introduction. 1. The hazards analysis for each SARA reporting facility was conducted in accordance with the procedures contained in the federal publications listed below: Technical Guidance for Hazards Analysis: Emergency Planning for Extremely Hazardous Substances, December NRT-1 Hazardous Materials Emergency Planning Guide, March Facilities selected for analysis were identified either through prior knowledge of the facility, receipt and review of Tier I or Tier II reports, or as a result of a routine fire safety inspection or visit. 3. Facilities reporting extremely hazardous substances (EHS) at or above the threshold planning quantity (TPQ) were considered to pose a potential offsite hazard and were subjected to a risk assessment. 4. Facilities reporting hazardous substances (HS) were subjected to a risk assessment only if the hazard analysis indicated a significant potential threat. B. Hazard Analysis. Hazard analysis is the process of identifying the materials at a facility or in transportation that may pose a hazard to the community. The following information is required to assess a chemical hazard. 1. Type of chemical. 2. Location of chemical. 3. Quantity of chemical. 4. Physical state. 5. Container type and size. 6. Hazard category. Revised: 01/00 Change: 3

38 SECTION IX: HAZARDS ANALYSIS C. Vulnerability Analysis. Vulnerability analysis is the process that identifies the type and number of critical facilities, human population, and environmental resources in a specified area called the vulnerable zone around a facility that has been the subject of a hazards analysis. D. Risk Analysis. 1. Risk analysis is the consideration of the probability of the occurrence of a release of an identified hazard and the impact of such a release on the critical facilities, population, and environment in the vulnerable zone. 2. The results of the hazards, vulnerability, and risk analysis are presented as a detailed risk assessment for each EHS facility (Section X) and for selected HS facilities (Section XI). Section XII contains risk assessments for transportation modes and routes. E. Ongoing Hazards Analysis and Risk Assessment. 1. Procedures have been established to monitor the status of hazardous materials in the LEPC jurisdiction and to identify developments that necessitate changing existing or preparing new risk assessments. 2. Monitoring the status of hazardous materials includes the following: a) Inquiries and referrals from the Planning Office and Zoning Office. b) Review of special use (SUP) and hazardous use (HUP) permit applications. c) Identification of facility hazards during building construction plan review. d) Identification of hazards during field fire safety inspections. e) Surveys of local businesses (Business Hazard Evaluation and Survey Form {Appendix IV}). 3. The annual review of Tier II reports also provides important information regarding hazardous materials status. Revised: 01/00 Change: 3