Boy Scouts of America. Troop 758. Carrollton, TX. Handbook: Policies and Procedures

Transcription

1 Boy Scouts of America Troop 758 Carrollton, TX Handbook: Policies and Procedures January 2015

2 Table of Contents Overview... 5 Mission Statement: Boy Scouts of America... 5 Mission Statement: Troop Scout Oath... 5 Scout Law... 5 Boy Scout Outdoor Code... 5 Boy Scout Slogan... 5 Boy Scout Motto... 5 Overview... 6 Methods of Scouting... 6 Uniform Guidelines... 7 Field Uniform... 7 Activity Uniform... 7 Uniform Inspection Sheet... 8 Troop Leadership Structure... 9 Troop Youth Leadership Organizational Chart... 9 Patrol System... 9 Junior Leaders... 9 Patrol Leaders' Council... 9 Troop Leadership Structure Junior Leaders Roles Patrol Leader & Patrol Leader Binders Advancement Merit Badges Fundraising Patrol Meetings/Activities Attendance Evaluations Troop Leadership Structure Annual Program Planning Conference January 2015 Page 2

3 Table of Contents Troop Leadership Structure Adult Leadership Scoutmaster General Meetings Guidance Activities Troop Leadership Structure Assistant Scoutmaster Adult Leader Troop Leadership Structure Troop Committee Troop Committee Chair Troop Leadership Structure Troop Committee Members Troop Committee Secretary Troop Advancement Committee Troop Treasurer (Finance/Records) Troop Leadership Structure Troop Community Service/Fundraising Coordinator Troop Camping Coordinator Troop Activities Coordinator(s) Troop Ceremony Coordinator Troop Equipment Coordinator Troop Leadership Structure Troop Chaplain Troop Training Coordinator Communication Scout Communication Process Communication Parent Communication Process Advancement Advancement Process Advancement Boy Scouts Rank Order Completing Merit Badges Opportunities for Merit Badge Completion Table of Contents January 2015 Page 3

4 Advancement Scout Spirit Troop Youth Leadership Positions Process on Receiving a Leadership Positions Criteria for Receiving a Leadership Positions Service Project Proposal Process Life Project Proposal Requirements Advancement Eagle Project Proposal Requirements Leadership Service Project Date Approval Process Parental Involvement Parent s Point Policy Parental Involvement Goal... Error! Bookmark not defined. Parental Points Allocation... Error! Bookmark not defined. Parental Participation Opportunities Attendance Policy Attendance Jamatkhana Duties Troop Meetings Excused Absences Outdoor/Activities General Troop Policies Tardy Policy Troop Equipment Code of Conduct External Resources Consent Agreement Appendix... Error! Bookmark not defined. Troop Committee Organizational Chart... Error! Bookmark not defined. Troop Leadership Organizational Chart... Error! Bookmark not defined. January 2015 Page 4

5 Overview Boy Scouting, one of the traditional membership divisions of the Boy Scouts of America, is available to boys who have earned the Arrow of Light Award and are at least 10 years old or have completed the fifth grade and are at least 10, or who are 11, but not yet 18 years old. The program achieves the BSA s objectives of developing character, citizenship, and personal fitness. - Scouting.org/boyscouts Mission Statement: Boy Scouts of America The mission of the Boy Scouts of America is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Law. Mission Statement: Troop 758 Troop 758 is committed to instilling the values found in the Scout Oath and Scout Law in the youth of the troop. The troop will foster the ideals of Scouting through the lens of the Muslim faith and promote a boy- led troop by empowering its youth to be responsible individuals, who are able to plan and run all troop events and activities. We will emphasize our young men to become leaders in their communities, develop academic skills, establish respectable character, and establish reverence in their everyday lives. Scout Oath On my honor I will do my best To do my duty to God and my country And to obey the Scout Law; To help other people at all times; To keep myself physically strong, Mentally awake, and morally straight. Scout Law A scout is trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent. Boy Scout Outdoor Code As an American, I will do my best to Be clean in my outdoor manners, Be careful with fire, Be considerate in the outdoors, And be conservation minded. Boy Scout Slogan Do a Good Turn Daily Boy Scout Motto Be Prepared January 2015 Page 5

6 Overview Methods of Scouting The Boy Scouts of America uses eight fundamental methods to meet boys hope for fun and adventure, and to achieve Scouting s aims of encouraging character development, citizenship, and mental and physical fitness. 1. Ideals The ideals of the Boy Scouts of America are spelled out in the Scout Oath, Scout Law, Scout motto, and Scout slogan. 2. Patrol Method The patrol is a Scout's "family circle." Each patrol helps its members develop a sense of pride and identity. Patrols are the building blocks that make up the troop. Each patrol has a patrol leader and an assistant patrol leader. The Senior Patrol Leader provides all necessary information to the PL/APL at the Patrol Leader s Council (PLC), after which such leaders will relay the information to the members of the patrol. 3. Outdoors Much of Scouting is designed to take place outdoors in settings where boys can find real adventure. Outdoor activities put the sizzle into Scouting. 4. Advancement A boy should receive recognition for his achievements. Earning merit badges allows them to explore many fields, helps them round out their skills, and perhaps introduces them to subjects that will become lifelong interests and rewarding careers. In addition, advancement sets a pattern of setting positive goals and reaching them throughout life. 5. Association with Adults Boys learn a great deal by watching how adults conduct themselves. Scout leaders can be positive role models for the members of their troops. 6. Personal Growth Scout- age boys are experiencing dramatic physical and emotional growth. Scouting offers them opportunities to channel much of that change into productive endeavors and to find the answers they are seeking for many of their questions. 7. Leadership Development Leadership is a skill that can be learned only by doing it. Through leadership experiences, boys learn planning, organization, and decision- making. 8. Uniform Wearing the BSA uniform helps boys develop a sense of belonging to their patrol and troop. It reinforces the fact that all members of the BSA are equal to one another. January 2015 Page 6

7 Uniform Guidelines The Boy Scouts of America has always been a uniformed body. Its uniforms help to create a sense of belonging. They symbolize character development, citizenship training, and personal fitness. Wearing a uniform gives youth and adult members a sense of identification and commitment. All scouts are required and expected to wear to appropriate uniform. The Senior Patrol Leader will set the uniform of each activity, camp, and meeting. Field Uniform Uniform shirt, scout pants or shorts, scout belt, scout socks, shoes (closed- toe, with laces). Neckerchief with woggle must be worn (when specified) Troop activity shirt must be worn underneath uniform shirt Activity Uniform Troop activity shirt, scout pants or shorts, scout belt, scout socks. Activity shirt must be tucked into pants/shorts. Failure to wear all the portions of the Boy Scouts uniform as necessary will result in one or all of the following actions, based upon the discretion of the Senior Patrol Leaders or Scoutmaster: (1) the scout can be marked absent for the event, (2) the scout s parents will be contacted, and/or (3) the scout will be sent home from the event. Uniform Inspection Sheet Patrol Patch Quality Unit Award (Supplied by Troop) Circle 10 Council Patch 25-Year Veteran Bar Troop Number (758) Trained Emblem (Earned by Scout) Rank Patch (Earned by Scout) Nameplate (optional) Order of the Arrow Patch (Order of the Arrow members) Current Camp Patch Brotherhood Badge (Center over Pocket and ½ way between shoulder seam and top of pocket) Scout Rank Badge Arrow of Light Badge January 2015 Page 7

8 Troop Leadership Structure Troop Youth Leadership Organizational Chart Scoutmaster Junior Assistant Scoutmaster Senior Patrol Leader Assistant Senior Patrol Leader Patrol Leader Patrol Leader Patrol Leader Patrol Leader Patrol System Chaplain Aide Den Chief Historian Instructor Leave No Trace The patrol method is the building block of the troop. A patrol is a small group of scouts led by the Patrol Trainer Leader and the Assistant Patrol Leader. Scouts in this small group will work together on merit badges, activities, campouts, and all other Order events of the within Quartermaster the troop structure. Scribe Troop Guide Webmaster Arrow Rep Junior Leaders Boy leaders run the troop. With the guidance of the Scoutmaster and Assistant Scoutmasters, the boys plan the program, conduct troop meetings, and provide leadership among their peers. Serving as a youth leader is a constant learning experience. As such, mistakes will happen. The job of the troop leadership is to mentor and support the youth, and teach them from their mistakes. Therefore, it is unacceptable for parents to directly confront or berate any youth leader. Patrol Leaders' Council Assistant Patrol Leader Assistant Patrol Leader Assistant Patrol Leader Assistant Patrol Leader The patrol leaders' council (PLC), not the adult leaders, is responsible for planning and conducting the troop's activities. The PLC is composed of the following voting members: senior patrol leader, assistant senior patrol leaders, patrol leaders, and the troop guides. The PLC organizes and assigns activity responsibilities for the troop meetings and monthly troop activities. The troop committee interacts with the patrol leaders' council through the Scoutmaster. January 2015 Page 8

9 Junior Leaders Roles Senior Patrol Leader Troop Leadership Structure Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects Submit separate evaluations for the following Junior Leaders: ASPL, Scribe, Quartermaster, and Troop Guide. Indicate what they did to help you run the troop, what they could have done better, and whether or not you would recommend them for Senior Patrol Leader in the future. Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Senior Patrol Leader. Submit an evaluation of what the SM/ASMs could have done better (if anything) to train you better throughout your term (ie. set more clear expectations, better communication, etc.). Assistant Senior Patrol Leader - Historian Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects. Create a Monthly Newsletter for Webmaster to upload on Troop website. Coordinate with fellow Jr Leaders (Scout of Month) & have his information uploaded on Troop website beginning of the month. End of Term Binder: Create a Scrap Book for all events (pictures, patches, souvenirs, etc) and submit it to Scoutmaster prior to next Court of Honor. Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Historian. Assistant Senior Patrol Leader - Order Arrow Representative Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects. Attend Monthly OA Meetings and send notes/event reminders to OA Members. Keep active roster of OA Members & ordeal dates. End of Term Binder: Explain what you did as Troop OA Representative to increase the quality of the OA program within the troop (events/meetings/camps held, etc.) Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Order of the Arrow Representative. January 2015 Page 9

10 Assistant Senior Patrol Leader - Webmaster Troop Leadership Structure Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects. Keep Troop 758 Website up to date. Work with each Patrol Leader to Train/Create/Maintain Patrol Websites Select one individual from our troop that you can train/mentor for being the next Webmaster. Individual must be approved by SM prior to training/mentoring. Create a training document for the individual and unit leader. End of Term Binder: Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Webmaster. Assistant Senior Patrol Leader Instructors/Den Chiefs Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects. Responsible of collecting all Lesson Plan from Instructors at the designated due date and sit through post lesson plan evaluations with rank ASM. Responsible of collecting Instructor/Den Chief s attendance and performance/participation level from Pack Leader Attend all BOR Review Sessions and assure all ranks have sufficient Rank ASM s, Instructors & Den Chiefs assisting with the session. End of Term Binder: o Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Assistant Senior Patrol Leader. Assistant Senior Patrol Leader Quartermaster Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects End of Term Binder: Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Quartermaster. A complete and updated inventory of everything in the troop trailer following Fall/Spring Camp and prior to Position Ending. January 2015 Page 10

11 Assistant Senior Patrol Leader Scribe Troop Leadership Structure Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects Update Troop Attendance within 24 hours of event. Answer all scouts inquiry via on attendance questions/concerns/corrections with 24 hour. End of Term Binder: Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Scribe. Assistant Senior Patrol Leader Troop Guide Attend all Troop Meetings, Troop Activities, and Troop Duties. A Jr. Leader must be present at a Patrol Meetings, Patrol Fundraiser and Life/Eagle Service Projects. Mentor ALL Patrol Leader to assure they are on track with PL Report Card. Answer all younger/new scouts/parents inquiry via on any questions/concerns within 24 hours. End of Term Binder: Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Troop Guide. Assistant Patrol Leader Attend all Patrol Meetings, Patrol Activities/Fundraiser, Troop Meetings, Troop Activities, and Patrol Duties. See additional responsibilities in Patrol Leader section Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Assistant Patrol Leader. Submit an evaluation of your Patrol Leader; include things he did well, what you would do differently if you were PL, and what he taught you as your Patrol Leader (if anything). Chaplain s Aide Have a Farman/Religious reading prepared for all Troop Meeting Openings AND Fall/Winter/Spring Camps. Assist local varo committee for Morning Khane assignments as applicable (if needed during vacation months). End of Term Binder: Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Chaplain s Aide. Troop Leadership Structure January 2015 Page 11

12 Den Chief Boy Scouts of America Troop 758 Attend all Pack Meeting and Cub Scout Meetings no exceptions. Submit a list of Pack meetings you attended (date/location), and what your role was at each meeting. Attend all Troop Meetings and assist Instructor at all rank meetings. Attend all BOR Review Sessions End of Term Binder: Instructor o Include a list of review sessions you attended, and what skill(s) you taught. o Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Den Chief. Attend all Pack Meeting and Cub Scout Meetings no exceptions. Submit a list of Pack meetings you attended (date/location), and what your role was at each meeting. Prepare a lesson plan for all rank meeting and submit prior to leaving previous troop meeting. (Instructor must bring a laptop to Troop Meetings). o Lesson Plan should include Meeting Objective, Rank Requirement, and Discussion Question. o Following Rank Meeting Instructor should meet with Rank ASM and go over evaluation. Attend all BOR Review Sessions End of Term Binder: o Attend all BOR Review Sessions Include a list of review sessions you attended, and what skill(s) you taught. o Submit a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as Instructor. January 2015 Page 12

13 Patrol Leader Boy Scouts of America Troop 758 Troop Leadership Structure Each Patrol Leader (PL) needs to submit a binder with the following items included: 5 dividers: Advancement 100% of scouts must have advanced 1 rank through PL s term. For Star/Life scouts that were not given a position and were therefore prevented from advancing, are excluded. List the scouts in the patrol; indicate each scout s rank at the beginning of your term and at the end. Merit Badges Each PL must organize an minimum of one merit badge throughout his term All Merit Badges must be approved by SPL & Scoutmaster prior to starting with patrol All Merit Badges must be taught by an approved BSA Registered MB Counselor Merit Badge selected cannot be Eagle Merit Badge Merit Badge 1 Due on date advised at TLT A Junior Leader must be present during the patrol meeting at which it took place. 75% of the patrol must not already have the badge. First page of this section should include what MBs the patrol did, the scouts that should receive credit, and the Junior Leader present at each meeting that it took place. ALL merit badge packets that were completed by the patrol must be included in the binder. (All MB Worksheets should have patrol members name on it). No MB packet should have the same responses NO GROUP EFFORT. Patrol Members must be present at the Patrol Meeting in order to get credit for Merit Badge no requirements can be done at home. It is Patrol Leaders reasonability to make sure patrol members MB Worksheets are complete and in readable format. Fundraising Each PL is responsible for planning, organizing, and implementing a fundraiser raising at least $30/per patrol member. For Example if you have 6 members you must raise minimum $ Fundraiser and date must be approved by SPL & SM before you can implement 3 weeks prior to fundraiser date. Fundraiser date cannot conflict with Troop Calendar. A Junior Leader must be present at the fundraiser. Two- deep adult supervision is always required. Parents can receive parental points for attending fundraiser (parents must be present for minimum of 2 hours to receive 1 point). Patrol Fundraiser money is due on date advised at TLT January 2015 Page 13

14 Fundraiser Submission: Write an explanation including the following: what the fundraiser was, date/location, difficulties in planning/implementing event, what should be done differently next time, names of scouts present, name(s) of Junior Leader(s) present, names of adults present, and TOTAL amount of money raised. ALL funds collected must be submitted via CHECK in a sealed envelope with your patrol name and exact amount on the front if it. CASH WILL NOT BE ACCEPTED. Patrol Meetings/Activities Each Patrol is required to have at least: o One monthly patrol meetings/event. If more than 2 people are missing, the meeting will not count. A Junior Leader must be present at each meeting. o Patrol must attend minimum of one Eagle Project in span of 6 month term. o One patrol event must be an external community service event planned by Patrol Leader (excludes Eagle Projects) this event can be combined with other Patrols. Patrol Leader must get date approved by SPL two weeks prior to proposed date. Patrol Leader must give patrol and Jr. Leader two weeks minimum notice via once agenda is approved by SPL. (Copy in SM & Jr. Leaders). Patrol Meeting Submission: Include all the agendas for each patrol meeting (should be at least 6); Evaluations Attendance Agenda template to be sent by SPL Indicate the scouts present, the junior leader present, and time/location of the meeting. Include a self- evaluation of how you think you did this term: what you did well, what you could have done better, and what you learned from your position as PL. Include an evaluation of your APL: how he helped you and what he could have improved on. Patrol attendance must be above 85% AND personal attendance must be above 85% January 2015 Page 14

15 Troop Leadership Structure Annual Program Planning Conference The troop's activities are selected and planned at the annual program planning conference. The above youth leaders work together to create and submit a calendar containing activities and events to the troop committee for approval. At this time, the troop committee may make alternative suggestions for the patrol leaders' council to consider. To avoid conflicts between troop plans and activities of the chartered organization, the calendar approved by the Troop Committee will be followed throughout the year. January 2015 Page 15

16 Troop Leadership Structure Adult Leadership (Troop Leadership Organization Chart: See Appendix) Scoutmaster The Scoutmaster is the adult leader responsible for the image and program of the troop. The Scoutmaster and his Assistant Scoutmasters work directly with the Scouts. The importance of the Scoutmaster's job is reflected in the fact that the quality of his guidance will affect every youth and adult involved in the troop. The Scoutmaster can be male or female, but must be at least 21 years old. The head of the chartered organization (AKYSB) appoints the Scoutmaster. The Scoutmaster's duties include: General The Scoutmaster must be the kind of person you would want our own sons to be influenced by and whose judgment will always be in their best interest. Train and guide boy leaders. Work with other responsible adults to bring Scouting to boys. Use the methods of Scouting to achieve the aims of Scouting. Be a role model for the boys and reflect the character of the chartered organization. Meetings Meet regularly with the patrol leaders' council (PLC) for training and coordination in planning troop activities. Attend all troop meetings or, when necessary, arrange for a qualified adult substitute. Attend troop committee meetings. Conduct periodic parents' sessions to share the program and encourage parent participation and cooperation. Take part in annual membership inventory and uniform inspection, charter review meeting, and charter presentation. Guidance Conduct Scoutmaster Conferences for all rank advancements. Provide a systematic recruiting plan for new members and see that they are properly registered. Delegate responsibility to other adults and groups (assistants, troop committee) so that they have a real part in troop operations. Supervise troop elections for the Order of the Arrow. Activities Make it possible for each Scout to experience at least 10 days and nights of camping each year. Participate in council and district events. Build a strong program by using proven methods presented in scouting literature. Conduct all activities under qualified leadership, safe conditions, and the policies of the chartered organization and the Boy Scouts of America. January 2015 Page 16

17 Troop Leadership Structure Assistant Scoutmaster To fulfill his obligation to the troop, the Scoutmaster, with the assistance of the troop committee, recruits assistant Scoutmasters to help operate the troop. Each Assistant Scoutmaster is assigned specific program duties and reports to the Scoutmaster. They also provide the required two- deep leadership standards set by the Boy Scouts of America. All ASMs are assigned per rank to ensure of advancement of scouts in the respective ranks. Any rank requirements questions should be addressed to the particular Assistant Scoutmaster based on the rank of the Boy Scout. The ASM would also sign off on completed rank requirements & approve the scout for take the respective Requirement s Test. Adult Leader An adult leader is an individual above the age of 18 that seeks to serve the troop by assisting the Scoutmaster with the troop program. Such individuals also provide two- deep leadership at camps and events, set by the Boy Scouts of America. These leaders are those that are working on receiving the necessary training in order to become an Assistant Scoutmaster. January 2015 Page 17

18 Troop Leadership Structure Troop Committee (Troop Committee Organization Chart: See Appendix) General Responsibilities The Troop Committee is the troop's board of directors and supports the troop program. All committee members must be at least 21 years of age. The troop committee s responsibilities include the following: Ensure that quality adult leadership is recruited and trained. In case the Scoutmaster is absent, a qualified assistant Scoutmaster is assigned. If the Scoutmaster is unable to serve, a replacement is recruited. Provide adequate meeting facilities. Advises Scoutmaster on policies relating to Boy Scouting and the chartered organization. Carry out the policies and regulations of the Boy Scouts of America. Support leaders in carrying out the program. Responsible for finances, adequate funds, and disbursements in line with the approved budget plan. Obtain, maintain, and properly care for troop property. Provide adequate camping and outdoor program (minimum 10 days and nights per year). Conduct Board of Review and carry out Court of Honor ceremonies. Support the Scoutmaster in working with individual boys and problems that may affect the overall troop program. Provide for the special needs and assistance some boys may require. Help with the Friends of Scouting campaign. Assist the Scoutmaster with handling boy behavior problems. Troop Committee Chair Organize the committee to see that all functions are delegated, coordinated, and completed. Maintain a close relationship with the chartered organizations representative and the Scoutmaster. Interpret national and local policies to the troop. Prepare troop committee meeting agendas. Call, preside over, and promote attendance at monthly troop committee meetings and any special meetings that may be called. Ensure troop representation at monthly roundtables. Secure top- notch, trained individuals for camp leadership. Arrange for charter review and re- charter annually. Plan the charter presentation. January 2015 Page 18

19 Troop Leadership Structure Troop Committee Members Troop Committee Secretary Keep minutes of meetings and send out committee meeting notices. Handle publicity. Prepare a family newsletter of troop events and activities. Conduct the troop resource survey. Plan for family night programs and family activities. Facilitate make- up Religious Education Classes (2-3 times/ year). Work with Webmaster to create and update a troop website At each meeting, report the minutes of the previous meeting. Prepare and carry out Jamatkhana announcements when appropriate. Troop Advancement Committee Encourage Scouts to advance in rank Arrange Parents meeting with scouts not advancing rank Work with the Treasurer to maintain all Scout advancement records. Arrange quarterly troop boards of review. Arrange for Troop Committee Members for all Eagle Board of Reviews on District Level Arrange Advancement Day within the Troop & district level Develop and maintain a merit badge counselor list Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates Work with the troop librarian to build and maintain a troop library of merit badge pamphlets. Submit troop board of review results to Advancement Records TC Member promptly. Redline scout who are not advancing & plan scout/parent meeting for advancement timeline. Plan quarterly Progress Reports with all Troop Parents Report to the troop committee at each meeting. Troop Treasurer (Finance/Records) Handle all troop funds. Pay bills on the recommendation of the Scoutmaster and authorization of the troop committee Maintain checking and savings accounts Train and supervise the troop scribe in record keeping. Keep adequate records in the Troop/Team Record Book. Supervise the camp savings plan. Lead in the preparation of the annual troop budget. Lead the Friends of Scouting campaign. Report to the troop at each meeting Keep adequate records of expenses January 2015 Page 19

20 Troop Leadership Structure Troop Community Service/Fundraising Coordinator Organize at least 5 external community service projects per year: Scouting for Food, Blood drive, Partnership Walk, Turkey Trot, an external community service projects (with I- CERV) Encourage Boy Scouts to incorporate community service in their daily lives. Plan, Organize & Lead at least three troop- wide fundraisers (i.e. Camp Cards, Popcorn, Other). Encourage Scouts to apply for PVSA by earning community service hours. Report to the troop committee at each meeting. Troop Camping Coordinator Plan & arrange at least 4 camps per year & 1- high adventure event per year Help in securing permission to use camping sites & BSA Tour Permit. Serve as transportation coordinator. Promote the National Camping Award. Plan and Execute a Parents Camp Meeting (if needed) Acquire enough adult supervision for each camp. Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of one outing per month. Troop Activities Coordinator(s) Plan & Arrange Monthly Troop Activities on non- camping months Acquire BSA Tour Permit for activities (if needed) Acquire enough adult supervision for each activity Arrange for Food and/or Transportation (if needed) for each activity Register Troop for each activity. Report to the troop committee at each meeting. Troop Ceremony Coordinator Organize and facilitate all Court of Honors & Eagle Ceremony during the year. o 2 Troop Court of Honors o 1 Eagle Scout Ceremonies Secure badges, certificates & awards for Ceremony. Troop Equipment Coordinator Supervise and help the troop procure camping equipment. Work with the quartermaster on inventory and proper storage and maintenance of all troop equipment. Make periodic safety checks on the troop camping gears, and encourage troops in safe use of all outdoor equipment. Report to the troop committee at each meeting. January 2015 Page 20

21 Troop Leadership Structure Troop Chaplain Provide a spiritual tone for troop meetings and activities. Give guidance to the chaplain aide. Promote regular participation of each member in the activities of the religious organization of his choice. Encourage Boy Scouts to earn their appropriate religious emblems. Report to the troop committee at each meeting Troop Training Coordinator Ensure troop leaders and committee members have opportunities for training. Maintain an inventory of up- to- date training materials, videotapes, and other training resources. Work with the district training team in scheduling Fast Start training for all new leaders. Be responsible for BSA Youth Protection training within the troop. Encourage periodic junior leader training within the troop, district, council and national levels. Report to the troop committee at each meeting. Definition of Active Leadership To be considered as an active leader with Troop 758 here are some suggested guidelines: Attend a minimum of (4) four camping nights in a year. Organize, Plan, and Lead at least one troop event in a year. Complete Face to Face Youth Protection Training Attend leadership trainings for example University of Scouting, IOLS, Wood Badge, Merit Badge councilor training, online training at etc. Actively attend Troop Committee Meetings and Troop Meetings based on your position requirements with Troop 758. Actively attend District Roundtables. Participate with District Eagle BOR. Support events conducted by other Troop 758 leaders. NOTE: Boys Scout Leader supporting at BSA Council, BSA District, AKYSB Local Council, AKYSB Regional Level, AKYSB National Council, and concurrently serving other Boys Scouts, Cubs Scouts and Girls Scouts Troops while serving as Troop 758 leaders will not be required to meet any of the above mentioned suggestions to be considered as active leaders. January 2015 Page 21

22 Scout Communication Process Communication Ideally, this model should be followed (Boy- Led Method): Scout à Patrol Leader à Senior Patrol Leader [à Scoutmaster] Scouts and their parents are responsible for providing any updates on addresses or phone numbers ahead of time. Furthermore, scouts and parents are responsible for checking their s up to 12 hours prior to an activity, camp, or meeting. Last minute changes do occur and are sometimes impossible to control. Due to the large number of scouts in the troop, is the most efficient method of communication. Failure to check one s will NOT be excused. All excuses of absences and any other issue must be conveyed by to SPL & CC Scoutmaster. Face- to- face conversation may be convenient and personal, but is NOT considered official means of communication, and is therefore discouraged. Text messaging and/or communication through social networks are not official means of communication. Scouts must call by phone or use e- mail in order to contact other scouts. Scout à Youth Leader Communication When a scout needs to contact his patrol leader, he may use whatever means of communication is most efficient and appropriate. When contacting the Senior Patrol Leader, a scout must use e- mail and can expect a reply in a timely manner. E- mail is the only official means of communication to ensure accountability, if necessary, in the future. Scout à Adult Leader Communication A scout must exhaust all other youth resources prior to contacting an adult leader. At this point, the scout can contact the Scoutmaster by or phone regarding the concern and can expect a timely response. January 2015 Page 22

23 Parent Communication Process Communication Ideally, this model should be followed: Parent à Scout (son) à Patrol Leader à Senior Patrol Leader [à Adult Leader] Parent à Scout Communication It is imperative that all parents follow the correct protocol when needing to communicate their concerns or issues. The first channel of communication must be by the scout to his patrol leader. Parents should not under any circumstances speak to the Patrol Leader, Assistant Patrol Leader, or Senior Patrol Leaders regarding issues with his/her son. After the scout thoroughly explains the situation to his patrol leader, it is the responsibility of such leader to either resolve the issue or forward the issue to a Senior Patrol Leader. In such circumstance, the Senior Patrol Leader will use his discretion to decide whether or not an adult leader should be notified. Parent à Adult Leader Communication Scouts parents should not contact an adult leader until all other methods through the boy- led structure have been exhausted. The primary channel of communication should be from the scout to his patrol leader. Parent s MUST let the scout try to resolve the issue first. A parent may contact, by telephone or , the Troop Committee Chairperson or Scoutmaster. Each adult leader in the troop has various responsibilities within the troop & the Troop Committee Chairperson will direct you to the correct adult or solution to the issue. In the event that an issue cannot be resolved by the adult leadership of the troop, a parent should voice his/her concerns to the following individuals in this order: (a) Troop Committee Chairperson, (b) Unit Commissioner, (c) Boy Scouts Organizer, and (d) AKYSB Scout Board Member. Violating the proper channels of communication may result in consequences, as decided upon by the Troop Committee. January 2015 Page 23

24 Advancement Advancement is one of the methods used to deliver the aims and purposes of Scouting because it gives scouts recognition for accomplishment, teaches them useful skills, and gives them a benchmark by which to measure their progress. Advancement Process A boy advances through the first few ranks (Tenderfoot, Second Class, First Class) by mastering scouting and life skills of increasing complexity. The next ranks, Star and Life, require completion of varying numbers of merit badges, including some that are required for the rank of Eagle, along with service hours and fulfilling a leadership role in the troop. The highest rank, Eagle, requires completion of 21 merit badges, including 12 required merit badges, development and execution of a service project involving supervision and leadership of others, and holding a position of leadership in the troop. A. Upon completion of all rank requirements, in order to advance to the ranks of Tenderfoot, Second Class, and First Class, the scout must undergo a 3- step advancement process: (1) Requirement s Test: the scout must take a test in which he will illustrate his knowledge of the requirements necessary for the rank. The test will include a written portion, oral portion, and knots/lashings. Parents are expected to review the test review materials with their scout. a. Retakes: All retakes can be scheduled with Rank ASM at least one week after the troop Advancement Date. Retakes based on ASM approval and availability. (2) Scoutmaster s Conference: a one- on- one meeting going over the various requirements of the rank. If the Scoutmaster feels that the Scout is knowledgeable enough with the requirements of the rank, as per Troop 758 standards, he will grant the scout permission to take a Board of Review. [A score of 85% on the test will likely be required for the scout to advance past the Scoutmaster s Conference.] (3) Board of Review: a panel of 3-6 Adult Leaders will conduct the Board of Review. This BOR will be no longer than 15 minutes in which the leaders will ask questions solely to gauge the character development of the scout. Upon completion of the BOR, the leaders must unanimously agree to allow the scout to advance in rank. B. Upon completion of all requirements, in order to advance to the ranks of Star and Life, the scout must undergo the following process: (1) Requirement s Test: the scout must take an oral and knots/lashings portions of the requirement s test for their respective ranks. a. Retakes: All retakes should be scheduled with Rank ASM at least one week after the troop Advancement Date. Retakes based on ASM approval and availability. (2) Scoutmaster s Conference: a one- on- one meeting going over the various requirements of the rank. If the Scoutmaster feels that the scout is knowledgeable enough with the requirements of the rank, as per Troop 758 standards, he will grant the scout permission to take the Board of Review. [A score of 85% on the test will likely be required for the scout to advance past the Scoutmaster s Conference.] (3) Board of Review: a panel of 3-6 Adult Leaders will conduct the Board of Review. This BOR will be no longer than 15 minutes in which the leaders will ask questions solely to gauge the character development of the scout. Upon completion of the BOR, the leaders must unanimously agree to allow the scout to advance in rank. C. Upon completion of the above requirements, the scouts will be recognized for his accomplishment at the following troop meeting or Court of Honor. January 2015 Page 24

25 Boy Scouts of America Troop 758 Advancement Boy Scouts Rank Order Scout Tenderfoot Second Class First Class Star Life Eagle It is NOT the purpose of Scouting to produce Eagle Scouts. If a Scout attends meetings and activities, studies his Scout craft, and does what is expected of him, the Eagle Scout rank will be a natural byproduct. The troop leadership will do their best to help those scouts who wish to achieve the Eagle Scout rank. It is the responsibility of the Scout to plan ahead of time to complete the rank advancement. Completing Merit Badges The merit badge program helps the scout learn career skills, develop physical fitness, and provide hobbies that give a lifetime of healthful recreation. Merit badges must be completed with a BSA registered Merit Badge Counselor. MB Counselor will issue an application for merit badge ( blue card ). In order to remain consistent, the scoutmaster is the only leader that can sign a blue card for merit badge credit. Opportunities for Merit Badge Completion 4 ways for a scout to earn a merit badge: 1) District Advancement (summer camp/winter camp/district advancement day) 2) Merit Badge Days & Troop meetings 3) Patrol Merit Badge 4) National Scouting Museum (Irving, TX) **Eagle required merit badges can ONLY be completed through troop or district events** January 2015 Page 25

26 Scout Spirit Boy Scouts of America Troop 758 Advancement The BSA lets Troops define Scout Spirit on the Troop level. Troop 758 defines Scout Spirit as A scout shows his spirit by retaining 85% attendance in all meetings, duties, monthly troop & patrol activities, camps & events. (Excludes Summer & Winter Camp) Attendance is taken at all Troop Meetings, Duties, Service Projects (if volunteered with scout), and monthly Troop Activity. Attendance is taken at all Patrol Events (Meetings/Activity/Fundraisers/Service Projects) & will count towards Main Attendance. Troop Youth Leadership Positions Process on Receiving a Leadership Positions o Application process will take places weeks ahead of the transition of positions date o Scoutmaster will look for which scouts need a position and make sure that they apply for a position o Parents should not approach leaders if a position isn t given to his/her son o Parents should not be involved at the micro level, for anything other than motivating the scout o New troop leadership positions are not an individual decision, but one decision made by a group of troop leaders. o If a scout had applied for a position, but did not receive a position, the parent/scout may the Scoutmaster to get feedback. Criteria for Receiving a Leadership Positions 1) Applied for position (online application) 2) Attendance (at least above 85%) 3) Need based on rank 4) Previous performance 5) Leadership trainings completed 6) High Adventure attendance January 2015 Page 26

27 Service Event/Project Proposal Process Advancement Life Service Event Proposal Requirements A Star scout will be required to take part in 6 hours of external community service hours as part of their requirement to advance to Life rank (specific examples of external community service are provided below). External community service hours earned at school will not count towards Life Service Hours. Requirements for 6 hours of external service: 1. Star Scout will work towards the 6 hours requirement after he turns Star scout. If he has done service hours prior to turning Star, those service hours will not count towards this requirement. 2. At the discretion of the Star Scout, he can earn the 6 hours through one event or multiple events. 3. Star Scout will require prior approval from Scoutmaster and/or the ASM assigned to Star Scout rank on the event they wish to provide their service. 4. Proper documentation will be asked from the Star Scout in order to get full credit for this requirement. 5. Meeting time, travel time, and any such pre or post event time spent will not count towards the 6 hour requirement. The requirement to fulfill 6 hours of external community service hours should all come from the actual event. Examples of External Community Service Hours: o Attending an Eagle Project of a fellow Life Scout in the Troop or in any other Troop o Attending Turkey Trot as a volunteer o Attending Partnership Walk as a volunteer o Assist with a Blood Drive Eagle Project Proposal Requirements (1) Must propose project to the Eagle Advisor(s) (2) Completed Life rank (3) ALL Eagle Rank Merit Badges must be completed prior to submitting Eagle binder to district for approval. (4) Must have completed at least 2 summer camps, 2 winter camps. (5) Attended National Youth Leadership Training (NYLT) (6) At least 85% attendance (7) At least 90 days of active Life scout (8) Holds a leadership position (9) Must have identified a Coach for the Eagle Project (10) Troop Scout Balance should be at ($0) January 2015 Page 27

28 All service projects should be announced to the troop a minimum of 14 DAYS prior to the project date. Eagle Service Project Date Approval Process 1) Project Plan Approval from ASM, Coach, and Eagle Advisor 2) Project Plan Approved by BSA District (Eagle Project only) 3) Project Recruiting (minimum of 2 leaders) 4) Project Date Approved by Scoutmaster 5) Project Recruiting (scouts, parents, leaders, and other volunteers) The maximum number of Eagle Projects per day will be limited to 2 service projects per weekend. If the service project weekend is unavailable, the scout will be given the option to move their project to the next available date according to the troop calendar. January 2015 Page 28

29 Parent s Point Policy Parental Involvement Parents are backbone of supporting scouting program, it is only with parental support we will be able to deliver quality program. For the year 2015 parental point system will be made optional. However we hope parents will continue to step up, provide support and help with various programs. Below are few of the opportunities where parents can help. For parents to get a well- rounded experience & understanding of the Scouting Program each parent is recommended to complete a variety of parental participation opportunities. Parental Participation Opportunities Assist during the Troop Activity Assist during the Troop Service Project Assist during the Troop/Patrol Fundraising Event Assist during the Troop Board of Reviews Transport the troop trailers to/from camp Serve as a Merit Badge Counselor or Religious Emblem Award Counselor Serve as an active/trained Troop Committee Member Serve as an active/ Trained Assistant Scoutmaster Serve as a Coach for Eagle Scout Project Attend district held event - University of Scouting Youth Protection Training (YPT) Mandatory for all Adult Volunteers (renew every two years) January 2015 Page 29

30 Attendance Boy Scouts of America Troop 758 Attendance Policy A scout s attendance reflects his scout spirit and activeness in the troop. Attendance below 85% will prevent a scout from advancing in rank, registering for the following scouting year, and will prevent him from acquiring a leadership position. Jamatkhana Duties Scout must arrive at every duty at least 45 minutes before Dua time in full uniform. Scouts will be able to make- up duties within a 60- day period, after the absence has occurred. If a scout arrives after the scheduled time, then he will be marked tardy for the duty. All scouts holding a leadership position must attend duty at Dallas HQ Jamatkhana. Troop Meetings All scouts must be on time in order to be marked present for any scheduled troop meeting. The troop has a strict policy on tardiness. Troop Meetings will count for double attendance. (2 Presents or 1 Absence) Excused Absences Troop has a process that must be followed in order for any absence that a scout incurs, to be considered an excused absence. Requests for an absence to be counted as excused must be submitted by to the Senior Patrol Leader, Troop Scribe and copy in Scoutmaster at least 48 hours prior to the scouting event being missed. For an absence to be excused, the request must show a direct conflict between the scouting event and the cause of absence. Excused Absences: o Religious Education Center o Health issue (with parent s note) o Athletic/academic competition (with parent s note) o Scoutmaster Approved **Scouts who attend the Monthly Troop Activity or Troop Campouts will receive 1 Present and if absent will receive 1 Absence. Scout registered and are no show will get 2 absents. Outdoor/Activities Camps, troop/patrol activities, fundraiser events, and community service projects cannot be made up if the scout is absent at the event. In the event of a potential excused absence, the scout must contact and inform Senior Patrol Leader, Troop Scribe and copy in Scoutmaster 24 hours prior to the event. The method of contact must be by for proper documentation. Contacting and informing any leader by phone or by word- of- mouth does not constitute an excused absence/tardy, regardless the reason. See excused absence section for specific protocol. It is the parents or guardians responsibility to pick- up the scout within 30 minutes from the end of the meeting, event, activity or camps. Any parent who fails to pick up their scout within 30 minutes will lose 1 parental point. January 2015 Page 30