TROOP 424 HandbOOk TROOP 424 Savage UniTed MeTHOdiST CHURCH 9050 baltimore ST, Savage, Md established 1946 Troop 424 Handbook Revised January 14, 2017

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1 TROOP 424 Handbook Troop 424 Savage United Methodist Church 9050 Baltimore St, Savage, MD Established 1946 Troop 424 Handbook Revised January 14, 2017

2 Troop 424 Handbook Revised January 14, 2017

3 This handbook is dedicated in Memory of Jim Robinson Assistant Scout Master (and Woodbadge Bobwhite) Troop 424 Handbook Revised January 14, 2017

4 Troop 424 Handbook Revised January 14, 2017

5 Table of Contents Introduction... 1 Overview of the Scouting Program... 1 Organizational Structure of the Boy Scouts... 2 The Chartered Organization... 2 Uniforms... 3 Class A / Field Uniform... 3 Class B / Activities Uniform... 3 Troop 424 Meetings... 3 Troop 424 Advancement Program... 4 Earning Merit Badges... 5 Completing Rank Advancement... 6 Scoutmaster s Conference... 7 Board of Review... 7 Court Of Honor... 7 Special Programs... 8 Life to Eagle Program... 8 Religious Emblems Program... 8 Order of the Arrow... 8 Venture Scouts... 9 Youth Leadership... 9 Troop 424 Election/Appointment Process and Terms of Office... 9 Adult Leadership Program Staff Leaders ASM for Operations (Service) ASM for Support ASM for Life to Eagle ASM for Advancement ASM for Programs ASM for Fundraising ASM for Training ASM for Recruiting and Retention ASM Patrol Advisor ASM for High Adventure Troop Grubmaster Troop Committee Troop Committee Chair (CC) Secretary Treasurer Chaplain Fund-Raising Chair Troop Activities Coordinator Advancement Chair Troop 424 Handbook Revised January 14, 2017

6 Chartered Organization Representative (COR) Leader Training Youth Protection Program Communications Troop Website Group Forum Troop Finances Dues Camping and Event Fees Fund Raising Scout Accounts Troop Scholarship Medical Safety Equipment Troop Equipment Personal Equipment Camping Program Summer Camp Troop Campout Routine Campout Details Trip Preparation Two weeks before trip Tuesday before trip Thursday before trip Friday evening before trip Upon arrival at the campsite On Sunday morning Upon arrival back at the church Upon arriving at home Adult Guidelines for Campouts Discipline Points of the Scout Law Minor Breach of Discipline Examples of Minor Breaches Possible Disciplinary Actions Major Breach of Discipline Examples of Major Breaches Minimum Disciplinary Actions Possible Additional Disciplinary Actions Appeals Permission Slips Appendix A Informed Consent Agreement Appendix B Example Activity Permission Slip Appendix C - New Scout Checklist Troop 424 BSA Troop 424 Handbook Revised January 14, 2017

7 Appendix D Official Troop 424 Uniforms Troop 424 Handbook Revised January 14, 2017

8 Record of Changes Date Description 1/11/2017 Modified meeting cancellation policy due to Howard Country school closures to allow more discretion such as for troop meetings to be held on non-holiday (e.g. Professional Days). (dwb) 1/14/2017 Removed instructions for using the troop web site from the appendices and mad them into standalone documents to be available directly from the troop web site. (dwb) Troop 424 Handbook Revised January 14, 2017

9 Introduction WELCOME to the Troop 424 Scouting Family. The Scouting Family is essential to the success of the Boy Scout program. Without Scouts, there would be no need for a scouting program, and without parents, there would be no scouting program. The purpose of this handbook is to provide you with general information about Troop 424, scouting in general, as well as our policies and procedures. We hope to provide you with answers to common questions, give guidelines as to what is expected from the Youth Leadership, Adult Leadership, and Parents, and to outline how our troop operates. This troop Handbook was written to help not only new Scouts and their parents, but also those who have been in the troop for any length of time. This handbook is a dynamic document that is updated as needed. Please feel free to make comments, suggestions and improvements to the Scoutmaster and/or Troop Committee Chair on any subject contained in these pages. Overview of the Scouting Program The scouting program is built on the theme that education should be fun. It must be fun to keep boys interested in scouting. It is often said, Scouting is a game with a purpose. Scouting is educational because it works toward four basic aims or goals referred to as the purpose of scouting. The four aims or goals of Scouting are: Character Building is how a boy defines himself, by his personal qualities, values, and outlook. Scouting builds a boy's character by emphasizing the basic values defined by his religious beliefs, by respect for fellow man, and by a love of nature. Troop 424 strives to build self-confidence and self-reliance through participation in the Scouting program. Citizenship is more than knowledge of this country's history and government. It can be more broadly defined as a person's relationship with his fellow man. A Scout learns the full meaning of citizenship from the emphasis of helping others, the shared efforts within the Patrol and troop, the knowledge, and skills, gained in the advancement program, and the service projects required for rank advancement. Personal fitness is mental and emotional fitness as well as physical fitness. Troop 424 strives to improve a Scout's overall personal fitness through the outdoor and advancement programs, his relationship with fellow Scouts and Adult Leaders, and the satisfaction of overcoming the challenges that the Scouting program presents. Leadership is placing responsibility in the hands of the boys for conducting troop and Patrol activities. Scouting is a boy run program and probably is a boy's first experience in dealing with peer supervision and leadership. Many of today's leaders in business and in the public sector gained the basic concepts and self-confidence of leadership from their Scouting experience. Many resources discussing principals of the Boy Led Troop are available on the Internet. Here are links to some of these resources. o o o Boy Led Troop Website - Boy Led Troop Guide - Led Troop.pdf How a Scout Troop Works article - Troop 424 Handbook Revised January 14,

10 The Scouting program offered by Troop 424 accomplishes its aims and goals through: Emphasis on the ideals of Scouting Use of the outdoor experience Organization of the troop The advancement program. The ideals of Scouting are stated in the Scout Oath, Law, Slogan, and Motto. Each Scout in the troop is encouraged to strive for these ideals, and must understand them to begin his advancement program. Please assist your Scout in learning the oath, law, slogan, and motto as providing in the Boy Scout Handbook. The outdoor experience is ideal for the troop's program because it: Develops physical fitness Allows a Scout to develop new skills and self confidence Allows a series of new and unique challenges to be presented to each Scout that are demanding, yet fun Provides a laboratory for the study of conservation and ecology, two very important concepts in today's world Demonstrates the magnitude of God's handiwork and improves the Scout's appreciation of it Troop 424 follows the Patrol Method of Scouting in our program. Some objectives of the Patrol Method are to: Emphasize the importance of teamwork Create a sense of camaraderie and a community environment Assign specific responsibilities and require performance Provide a format for practicing leadership skills Organizational Structure of the Boy Scouts Scouting is an organization primarily run by volunteers. Troop 424 is run entirely by volunteers. There are a few paid professionals in The Boy Scouts of America that operate at the District, Council and National levels. These professionals, assisted by other volunteers, organize and execute the policies, procedures, training and assistance used by local volunteers in Scouting. Troop 424 is part of the National Pike District which encompasses all of Howard County, MD. The district runs meetings like Roundtable, events like Webelos-O-Ree, and various training programs like Basic Leadership Training for Scoutmasters & Assistant Scoutmasters, Wood Badge (advanced Scoutmaster training) and First Aid training. The National Pike District is part of the Baltimore Area Council. The national program is broken into regional Councils that take care of much of the paperwork and record keeping involved with Scouting. Councils typically operate Scout camps and Reservations such as Broad Creek Memorial Scout Reservation in Harford County, MD. It is good to remember the district and council names as most forms used in Boy Scouts require this information along with the troop (unit) number. The Chartered Organization The United Methodist Church of Savage sponsors Troop 424 and is formally known in Boy Scout terminology as our Chartered Organization. The Church appoints a Chartered Organization Representative who acts as a liaison between the church and the troop. The Chartered Organization owns all of the assets of Troop 424. Troop 424 Handbook Revised January 14,

11 Uniforms Uniforms are an essential part of the Boy Scout program. Almost every activity is performed in one uniform or another. The following sections provide a brief overview of the two most used options. Please refer to Appendix C New Scout Checklist and to Appendix D Official Troop 424 Uniforms for a list of uniform items to purchase and more information on the wearing of these uniforms. Class A / Field Uniform A complete Class A (also known as the FIELD UNIFORM) consists of an official BSA shirt, olive green long pants or shorts, BSA socks, belt, and a BSA neckerchief. This uniform should be adorned with all the appropriate insignias attached in their proper positions, and will be subject to periodic inspection. See Appendix D and the front and back covers of the Boy Scout Handbook for insignia placement. Troop 424 provides new Scouts a red BSA neckerchief when they bridge from Cub Scouts or otherwise join the troop. When Scouts achieve the rank of First Class, Troop 424 awards the Scout our official red, embroidered Troop 424 neckerchief. Once a Scout has earned several merit badges, he should purchase a Merit Badge sash that becomes part of his uniform for special occasions. Some uniform parts are available from troop resources upon request. Class B / Activities Uniform A Class B" (Activities) uniform consists of olive green long pants or shorts, BSA socks and belt along with the red Class B T-shirt issued by the troop. BSA does not consider Class B dress as official, but it is worn for physical activities, informal situations, or summertime wear. For safety, only closed-toe shoes are allowed (no slip-ons or flip-flops) during activities. Themed T-shirts or other inappropriate shirts are not allowed. Troop leadership has the final say whether a non-scout related shirt is allowed. Scouts are expected to attend all troop meetings and functions in a full Class A uniform unless otherwise specified in advance by the troop leadership or PLC. Summer meetings (held during summer vacation from school) are held in the Class B uniform. Scouts generally wear Class B uniforms during summer camp with the exception of evening meals and campfires with require the Class A uniform. An example of the uniform and patch placement is found in Appendix D of this document. Troop 424 Meetings Scout meetings and outings are scheduled on the troop web site calendar using the following guidelines: Troop meetings every Tuesday (except for the exceptions discussed below) o Time: Tuesday evenings from 7:00 PM to 8:30 PM o Location: The United Methodist Church of Savage 9050 Baltimore St., Savage, MD o Meetings are held from the start of the school year through the month of July. o Troop meetings are not held when Howard County schools are in recess on or around recognized holidays. Troop meetings are generally held when schools are closed for Professional Days, parent/teacher conferences, and other days. The Howard County calendar for the entire school year is published before the start of each school year. The troop calendar is aligned with this calendar when Troop 424 Handbook Revised January 14,

12 o o troop meetings start up in September. Any questions about whether a meeting is scheduled to be held can be answered by checking the troop calendar on our web site. Troop meetings are cancelled when Howard County schools are closed for inclement weather. This includes early closures when students are sent home from school and when school is held but all evening activities cancelled. Occasionally meetings will be cancelled or held at a different location or time. Such changes occur well in advance through updates to the troop calendar with reminder announcements during troop meetings and via . One Patrol Leader's Council (PLC) meeting held from 6:00 PM to 7:00 PM before a regular troop meeting as scheduled by the Scoutmaster. Only members of the PLC are required to attend this meeting. One troop outing per month. Meeting agendas follow this general outline: At 7:00 PM, the Opening Ceremony takes place. The opening varies weekly as the Patrol responsible rotates weekly. After the opening, the Scouts meet in Patrols (Patrol Corner) to discuss any Patrol related issues. They may work on advancement, have a meeting or do an activity, plan menus, etc. An Assistant Scoutmaster, and, when possible, troop Guides, are available to help guide Patrols through these activities. After Patrol Corner, there is a 20 to 25 minute skill session based on the monthly feature. The skill sessions are broken down into two different groups based on level of experience. The experienced Scouts work on more advanced and challenging skills, while the new Scouts concentrate on the basic skills needed to work on advancement toward First Class. After the skill session, the Scouts take part in an Inter-Patrol Activity where friendly competitions take place that are often based upon important skills. The troop Meeting is brought to an end with the Closing Ceremony where the Scoutmaster addresses the Scouts and important information is relayed to all. Patrols are further encouraged to meet at least monthly, preferably during unscheduled troop meeting time. Patrols will meet at a time and place determined by the Patrol Leader. This meeting is normally used to complete program planning for troop meetings or outings. It may also be used to plan duty rosters and menus, prepare for upcoming camping trips, and discuss Patrol advancement. Troop 424 Advancement Program Advancement in Boy Scouts is different from what you may have experienced in Cub Scouts. In Cub Scouts, the adult Den Leaders run the program and the Den advances together. In the Boy Scouts, however, boys must be self-motivated. Parents are encouraged to become involved and track their son's progress in the Scout Handbook. The advancement process is based on the acquisition of fundamental skills and knowledge that make further advancement easier to comprehend and to master. The guidelines for advancement are in the Boy Scout Handbook. Requirements are listed in the book within each rank, and successful completion is indicated in the handbook by the initial of a Scout of First Class Rank or higher or by the initial of a Registered Adult. However, Registered Adults cannot initial Rank Requirements for their own son. We have found that one or two hours a week working with your Scout on Rank Requirements will greatly increase not only his motivation but also his advancement. We highly encourage parents to photocopy their Scout s handbook advancement pages so that a copy will be available should the Scout Handbook be lost. For full discriptions of the Boy Scout ranks and Troop 424 Handbook Revised January 14,

13 advancement program, please refer to the Boy Scout Handbook. Earning Merit Badges Merit Badges develop additional Scout and life skills and are required for the final three Scout ranks Star, Life, and Eagle. There are more than 130 merit badges ranging from Basket Weaving to Nuclear Science that are earned individually. There are 13 required merit badges for the rank of Eagle which can be earned at any rank (we recommend taking these as early as possible in a Scout s career). The troop recommends Scouts work on no more than 5 Merit Badges at any given time. This recommendation helps keep Scouts focused on completing the requirements for the Merit Badges they are currently working on before taking on additional requirements. Before starting work on a merit badge, the Scout must get a blue merit badge card from the Scoutmaster. This card is used to track requirement completion and sign-off and must be turned back in to receive the merit badge. Summer Camp is an ideal time for Scouts to work on merit badges. With good planning as dedication, Scouts can earn three to five badges by the end of the weeklong camp. Many merit badges available to complete at summer camp will require the Scout perform some requirements before going to summer camp. Please be sure your Scout meets any such prerequisites so the merit badge can be fully completed at summer camp. Other opportunities to earn Merit Badges exist throughout the year like our Merit Badge Bash, a full day of merit badge opportunity that we hold in December during the Winter school vacation. The following is the process Scouts should follow: 1. Pick a Subject Read the requirements for the merit badge (go to for more information) and talk to the Scoutmaster about merit badges they might be interested in earning. The Scoutmaster will help with the names of registered Counselors both inside and outside the troop. Merit Badge Counselors have special knowledge and interest in their badge subjects. 2. Obtain the Merit Badge Workbook Merit badge workbooks are available at the Scout store and usually cost $5.00. But rather than spend money for each merit badge book, check first with the troop librarian, with local public library, or with another Scout who has completed the merit badge and borrow the workbook. Many merit badges can be completed using online references and do not need to be purchased. If there is any question about whether a workbook is necessary, ask the Scoutmaster in step 3 below or the counselor in step 4. For convenience, Merit Badge worksheets are available at the URL in step Get a Blue Card Obtain a signed Blue Card (Merit Badge Application) from the Scoutmaster before beginning work on the merit badge requirements or meeting with the Merit Badge Counselor. The Scoutmaster will have a list of Merit Badge Counselors. 4. Contact the Counselor Contact the counselor and set up an initial meeting to set expectation in completing the requirements. When the Scout knows what the Merit Badge Counselor expects, he should learn and do the things required. The Counselor will help the Scout learn the things he needs to know or do. Scouts should be in Class A uniform when meeting with the counselor. BSA youth protection rules require a third person (a Scout, your parent or guardian, a brother or sister, a relative, or a friend) when meeting with adult counselors. 5. Meet the Requirements. Scouts are expected to meet the requirements as they are stated, no more and no less, and are expected to do exactly what is stated in the requirements. If the requirement says "show or demonstrate," that is what must be done. Troop 424 Handbook Revised January 14,

14 Just telling about it isn t enough. The same thing holds true for such words as make, list, in-the-field, collect, identify, and label. 6. Show Your Stuff - When the Scout is ready, he needs to contact the Counselor again. The Scout should take along anything he has made to meet the requirements. If too big to move, take pictures or have an adult tell in writing what was done. The Counselor will ask the Scout to do each requirement to make sure that he knows his stuff and has completed the Merit Badge requirements himself. Like school projects, parents may assist their Scouts in completing the requirements but should not do the work for them. 7. Get the Badge. When the Counselor is satisfied that a Scout has met each requirement, they will sign the Blue Card. Completed Blue Cards must be given back to the Scoutmaster. Merit Badges are awarded at Courts of Honor. There is no deadline for earning Merit Badges, except the Scout's 18th Birthday (but must be earn for the advanced ranks). Once a Scout has started work on a Merit Badge (i.e. obtained a signed "Blue Card" from the Scoutmaster, had an initial discussion with a Merit Badge Counselor, and started work on the requirements), he may continue using the requirements he started with until he completes the badge or turns 18 even if the requirements change or the badge is discontinued. There is no one year limit on partials (a term used in reference to Merit Badges started at summer camp but not completed). Scouts are encouraged to earn Merit Badges needed to complete advancement requirements as well as those that they have an interest in. The Troop Librarian maintains a collection of Merit Badge pamphlets. The troop has numerous parents who have volunteered to be Merit Badge Counselors, and we are always looking for more parents to become Counselors in areas in which they are knowledgeable. Meetings concerning badge work at a Counselor's home must be attended by at least two Scouts or a Scout and another person according to the Youth Protection policies of the BSA. Procedures for working on Merit Badges are outlined in the Boy Scout Handbook. Completing Rank Advancement Adult Leaders meet with the Scouts periodically to review what rank requirements each Scout is working on to determine what assistance, if any, is needed to attain the next rank. They will also meet with Scouts who have not advanced during the previous six months to review their progress and goals. After fulfilling requirements for each rank, Scouts must complete the following activities to finish earning the rank. 1. Schedule and complete a Scoutmaster s Conference, then 2. Schedule a Board Of Review (BOR) with the Advancement Chairperson. Scouts must be in their Class A uniform and have their Boy Scout Handbook for both meetings. Handbooks are necessary in order for the Scoutmaster and BOR to see the completed rank signoffs and to make their own sign-offs in the book. Scouts should not lose their handbooks as the sign-offs in the book are required when the Scout goes up for the Eagle rank. It is good practice to make frequent photocopies of signed off requirements just in case your Scout loses his handbook. Note Scouts in the lower ranks may complete the requirement (and often do) for two or more ranks. There are no time-in-rank requirements for these ranks. Although a Scout has completed requirements for two ranks, as separate Scoutmaster Conference and BOR must be held for each rank. Upon completion of a successful BOR, it is Troop 424 s practice to award the Scout the rank as Troop 424 Handbook Revised January 14,

15 soon as possible often at the end of the meeting after the BOR. Scouts will be presented their new rank patch which they are encouraged to wear on their uniform for the next meeting. For each rank, a formal ceremony presenting the rank advancement card will still be held at the next Court of Honor. Scoutmaster s Conference A Scoutmaster conference is simply a chance to talk to a Scout about how he is doing, how he feels about the troop and his role in it, how he is advancing, and how he is striving to live up to Scouting s ideals. In the conference, the Scoutmaster will assess the Scout s readiness for his BOR and his progress since his last Scoutmaster conference. Making a Scoutmaster conference an advancement requirement affords every Scout at least one opportunity at each rank level to meet with his Scoutmaster in this personal way. Each rank involves progressively greater mastery of Scouting skills and advancing leadership growth. The Scoutmaster conference is neither an interrogation nor a retesting of a Scout s competence. It is an informal conversation between Scout and Scoutmaster. The Scoutmaster will ask open-ended questions to prompt the Scout s to speak up about their experience in meeting the rank requirements, activities the Scout has participated in, where the Scout wants to go next in Scouting, and other questions to help the Scout grow. Scoutmaster s conferences will typically be held during one of the regular meetings. Scouts should notify the Scoutmaster or Advancement Chairman at least a week in advance so the Scoutmaster can be both in attendance and carve out time during the Scout meeting for the conference. Conferences do not have to occur at Scout meetings and often occur during camping activities. Youth protection rules must be followed during Scoutmaster Conferences. To achieve this, conferences are often held in the main meeting room but off in a corner where a semi-private conversation can be held. Board of Review To request a Board of Review (BOR), the Scout needs to contact the Advancement Chairperson either during a Troop Meeting or by . The Board must consist of at least three Committee Members. The Board will verify that all requirements are initialed as having been completed. The BOR is meant to give the Scout an opportunity to discuss his concerns and suggestions for the troop rather than a test of any specific skills or knowledge. Like a Scoutmaster conference, a BOR is not a retest of requirements. Scouts may be asked to demonstrate some requirements (e.g. tie a required knot). If a Scout does not properly demonstrate a requirement, the BOR will provide on-the-spot instruction or otherwise assist the Scout. The BOR in turn discusses the Scout's advancement progress and future goals, and provides suggestions for accomplishing future goals. As with Scoutmaster Conferences, the Scout should let the Scoutmaster, an Assistant Scoutmaster, or the Advancement Chair know at least a week in advance that a BOR is needed. The BOR is ideally scheduled for the first meeting in the month (same as the PLC). Scoutmaster conferences and BORs may be held on the same day but must occur in in order. Court Of Honor Advancements will be recognized no less than four times a year with a formal Troop Court of Honor. All family members are strongly urged to attend these events and help honor the hard work of your Scouts. Scouts may be awarded proper recognition informally as they are earned, but this event is their formal recognition. A Scout earning the rank of Eagle Scout will be recognized at a separate Eagle Court of Honor given on his behalf. Troop 424 Handbook Revised January 14,

16 Courts of Honor are typically held on the third meeting of the month in September, December, March and June. Special Programs Life to Eagle Program Since the rank of Eagle is of such prestige, it carries with it many additional requirements setting it apart from the other ranks. This includes a formal service project, a total of 21 Merit Badges with 13 of them being Eagle required, and 6 months in an active leadership role. The Board of Review includes not only members of the Troop Committee, but also a member of the District Advancement Committee. The National Pike District Advancement Committee has put together a Life to Eagle program intended to help the Life Scout toward his goal of Eagle. This program is given at least once a year. It is designed to help the Scout understand the proper method of documentation so that when he is ready for his Board of Review, everything will be in order. This will eliminate any frustration and better prepare him for this major achievement. He will receive a comprehensive packet that will help him greatly in the proper procedures needed to attain the rank of Eagle. You should attend this program with your son so that you will also have a better understanding of this process. Religious Emblems Program A separate program in Scouting leads to the awarding of appropriate Religious Emblems. To encourage Scouts to grow stronger in their faith, religious groups have developed religious emblems programs. Boy Scouts of America has approved these programs and allows emblems earned to be worn on the Boy Scout uniform. Religious groups administer the programs. Scouts need to contact their local council service center or their religious organization to obtain curriculum booklets and for additional information. Order of the Arrow The Order of the Arrow (OA) is a national brotherhood of Scout honor campers that originated in 1915 to strengthen scouting and encourage outdoor experiences. It recognizes those Scouts and Scouters, who best demonstrate the Scout Oath and Law in their everyday actions causing others to follow their example and actions. The Order's function is to spread the spirit of brotherhood and cheerful service. It provides broad based leadership opportunities that strengthen personal development for individual Scouts and maintains interest in the Scouting program. OA activities, held outside of the auspices of the troop, include planning and carrying out activities, organizing Council service projects for its members, and developing summer camp promotions. Their peers elect the Scouts who are eligible. As the OA exemplifies the true spirit of Scouting, eligibility for consideration is based on Scout Spirit, as determined by the Scoutmaster, the rank of First Class, and 20 days/nights of camping with at least one long-term (6-days or more) camping experience. OA elections are typically performed at the same time as the March troop elections dependent on the availability of an OA representative to be present at that meeting. Scouts who are elected are not informed of their election until they are tapped out, usually during a weekend camping event or the Summer Camp following the election. Troop 424 strives to tap out OA candidates well before Summer Camp so that they attend the required ordeal weekend before Summer Camp. Doing so allows the Scout to participate in OA special events during Summer Camp. Ordeal is a weekend event where OA candidates are initiated into the OA as Ordeal members. The initiation process is structured as a growth event for the Scout. Despite the ominous sounding name, Troop 424 Handbook Revised January 14,

17 ordeals are not strenuous and do not involve any level of hazing. Venture Scouts Venture Scouting is for older Scouts who are 14 years of age or older or who have completed the 8 th Grade. It goes beyond the conventional Scouting Program to higher levels of challenge. In these programs, the Scouts put into action what they have learned at the troop level. Scouts that participate in Venture activities are called Crewmembers. Venture programs include activities such as canoeing, rappelling, scuba diving, backpacking, cave exploring, wilderness survival, etc. The Crew Chief determines the eligibility for the individual event. An Assistant Scoutmaster is appointed by the Scoutmaster to oversee the troop's Venture crew and reports regularly on its progress to the Scoutmaster. A Crewmember continues with his regular Scouting advancement program, troop activities, and troop leadership responsibilities. The Charter Organization sponsors Crew 424. Youth Leadership The top youth leadership position is the Senior Patrol Leader (SPL) who is responsible for the leading the troop during meetings and outings. The SPL works with several Assistant Senior Patrol Leaders (ASPLs) in leading the troop. ASPLs are required to fill in for the SPL during any SPL's absence. In Troop 424, the SPL assumes office after serving a term as ASPL. With the approval and guidance of the Scoutmaster, a Scribe, Quartermaster, Bugler, Chaplain's Aide, Instructor(s), Librarian, Troop Historian, and Troop Guide(s) are appointed by the SPL. Detailed description of youth leadership roles are available in the Scout Handbook and online at the link Troop Leadership Positions. Senior Patrol Leader 1st Assistant Senior Patrol Leader 2nd Assistant Senior Patrol Leader Troop Positions* Patrol Leader Patrol Leader Patrol Leader Patrol Leader Asst Patrol Leader Asst Patrol Leader Asst Patrol Leader Asst Patrol Leader 6-9 Scouts in Patrol 6-9 Scouts in Patrol 6-9 Scouts in Patrol 6-9 Scouts in Patrol Troop 424 Election/Appointment Process and Terms of Office The following positions are elected by simple majority within Troop 424. Assistant Senior Patrol Leader Candidates must be of at least the 1 st Class Rank Patrol Leaders Youth leadership elections are held once every six months, typically in March and September. The first meeting of the election month announces qualified candidates for the various Troop 424 Handbook Revised January 14,

18 troop positions. Youth candidate are given a week to prepare their platforms and, if desired, write a speech to address the troop the following week. The second meeting of the month is when the actual elections occur. Candidates are given the opportunity to address the troop prior to voting. The third meeting of the month is typically a Court of Honor where the new leadership is installed The fourth meeting of the month (or first meeting following the Court of Honor) is the first meeting run by the new leadership following a PLC meeting conducted immediately before the meeting. Elected and appointed positions serve for six month terms with the exception of the ASPL. The ASPL serves a term of 18 months total 12 months as an ASPL followed by 6 months as the SPL. In this manner, the ASPL grows into the SPL position. This also insures that there are always two Assistant Senior Patrol Leaders in office to support the SPL. Prior to the Court of Honor the incoming Senior Patrol Leader will make his staff appointments from scouts in the troop. This must be done prior to the Court of Honor so that they may be installed at that time. All troop positions with the exception of the elected positions listed above are appointed by the SPL with the approval of the Scoutmaster. As required, special elections or appointments may be held/made to fill posts vacated by scouts who have not completed their full term. In these cases the scout elected will complete the original term of the scout they are replacing. With the exception of the ASPL/SPL path Scouts may hold office for any number of terms as seen fit by their electors or appointers. However, moving between jobs is encouraged by the Scoutmaster and Staff. Adult Leadership Program Staff Leaders The program leaders are the Scoutmaster and Assistant Scoutmasters. The Scoutmaster is approved by the Troop Committee and serves a renewable term of one year running from August through July. During this term of office, the Committee Chairman or his designee reviews the Scoutmaster s job performance on a semi-annual basis. This is for the purpose of ensuring the satisfactory running of the troop and improving communication between the Committee and the program leadership. The Assistant Scoutmasters are appointed by the Scoutmaster and approved by the Troop Committee. Current Assistant Scoutmaster (ASM) Positions within Troop 424 are: ASM for Operations (Service) Teach, train and guide boys in the operation of the troop. Meeting structure, planning, ceremonies. ASM for Support This is a catchall of anything not covered in the other functions but includes OA activities, Merit Badge Presentations, Merit Badge Counselors, Troop Website Maintenance, troop Calendar and other information tasks. Troop 424 Handbook Revised January 14,

19 ASM for Life to Eagle Assist, prepare, advise and monitor those boys headed to Eagle ASM for Advancement This is a different job than the Advancement Coordinator which is the bookkeeper of advancement. This job is to make sure there are program elements being executed to insure advancement. Responsible for selecting and training scout instructors ASM for Programs This is the person that sets up and coordinates activities for the troop, Transportation, and Logistics. Works with the ASM for Operations and ASM for High Adventure to make sure troop has the right gear for outings etc. ASM for Fundraising Organizes and executes committee approved fundraising efforts within the troop. Coordinates boy activities related to fundraising. ASM for Training Keeps track of who has been trained, medical forms, paperwork associated with certifications, sets up training programs and events. ASM for Recruiting and Retention Sets up programs to contact and involve Cub scouts, schools and current scouts in exposing and promoting scouting to potential scouts. Responsible for Den Chief Program. Wrangles up missing scouts to tell them what they are missing. ASM Patrol Advisor Acts as an adult mentor to patrols, and patrol leaders. The adult leader a scout should approach first when he has a question or a need. (This job could be in addition to one of the above). ASM for High Adventure This is the person that sets up and coordinates High Adventure programs and activities for the troop, Works with the ASM for Programs and the Scoutmaster to develop HA programs. Troop Grubmaster Trains patrols in camp cooking techniques and methods. Supervises and approves developed patrol menus. When appropriate, supervises and/or cooks for the rest of the Program staff. Troop Committee The chief responsibility of the Troop Committee is to work with the Scoutmaster in the development and operation of the troop program to ensure its success. The Troop Committee consists of a Committee Chairperson, Treasurer, Advancement Chairperson, Secretary, and other positions deemed necessary for the effective operation of the troop. The Committee Chairman will serve on a yearly basis subject to the approval of the Committee. All Committee Troop 424 Handbook Revised January 14,

20 Members must be registered as such with the Boy Scouts of America. A listing of committee positions and descriptions can be found this document. Parents or guardians of the youth members of Troop 424 are encouraged to participate as part of the Troop Committee. All Committee Members will be expected to take an active role with some aspect of troop operations. At monthly meetings, the Troop Committee sets troop policies and procedures, plans fund-raising activities, and organizes award ceremonies. The Committee sets the basic direction and tone for Troop 424. All parents are encouraged to attend. The troop is always interested in the talents that any adult can offer our Scouting program. All parents or guardians will be expected to assist, as needed, with troop activities consisting of fundraising, outings, Courts of Honor support, etc. A Troop Resource Survey is available, included in your introductory packet. Parents are strongly encouraged to complete and turn in this form so that the troop may take advantage of any expertise identified by a parent. Troop Committee Chair (CC) Organize the committee to see that all functions are delegated, coordinated and completed Maintain a close relationship with the Charter Organization representative and Scoutmaster See that troop leaders and committee members have training opportunities Work closely with the Scoutmaster in preparing troop committee agendas Call, preside over and promote attendance at troop committee meetings and any special committee meetings that may be called Arrange for charter review and renewing the charter annually Secretary Keep minutes of meetings and send out committee Meeting notices; Conduct the troop resource survey; Treasurer Handle all troop funds. Pay bills on recommendation of the Scoutmaster and the authorization of the committee Maintain checking and savings account Supervise money-earning projects, including obtaining proper authorizations Maintains the troops personal Scout accounts Report to the troop committee at each meeting Lead in the preparation of the annual budget Chaplain Provide a Spiritual tone for Troop Meetings and Activities Give Guidance to the Chaplain's Aide Promote Regular participation of each member in the activities of the religious organization of his choice Visit homes of Scouts in time of sickness or need Give spiritual Counseling service when needed or requested Encourage Boy Scouts to earn their appropriate religious emblems Troop 424 Handbook Revised January 14,

21 Provide opportunities for Boy Scouts to grow in their duty to God and their fellow Scouts Fund-Raising Chair Organize fund-raisers to raise money for the troop and participating scouts Report to the committee before, during and after fund-raisers Troop Activities Coordinator Help in securing permission to use camping sites Serve as transportation coordinator Encourage monthly outdoor activities and special activities Promote the National Camping Award Promote through family meetings scout attendance at troop campouts to reach the goal of an outing per month. Perform Registration for troop campouts Coordinates transportation to all functions attended by the troop Advancement Chair Encourage Scouts to advance in rank Arrange and conduct Monthly troop boards of review Conduct frequent Courts of Honor Develop and Maintain a merit badge counselor list Make a prompt report on the correct form to the council service center when a troop board of review is held. Secure badges and certificates Consistently maintains all Scout advancement records in a timely manner Work with the troop librarian to build and maintain a troop library of merit badge pamphlets Conduct a chartering meeting with the Chairman, Scoutmaster and Advancement Chair Fill out the charter renewal Refer all new registration to the Scoutmaster for placement in a patrol Maintain an active troop registration listing of scouts. Persons to fill these, and other, positions will be selected by the Chairman and approved by the Chartered Organizational Representative. There shall be no limit to the number of terms for any of these positions. Chartered Organization Representative (COR) The chartered organization representative is the direct contact between the troop and our chartered organization, The United Methodist Church of Savage. This individual is also the organization s contact with the district committee and the local council. The chartered organization representative's responsibilities are to Help select the right leadership for the unit. Promote well-planned, quality unit programs, including outdoor programs, advancement, and recognition. Serve as a liaison between the units and the organization. Promote the recruiting of new members and units. See that boys transition from unit to unit. Help with the charter renewal. Suggest Good Turns to benefit the organization. Troop 424 Handbook Revised January 14,

22 Encourage the unit committee to hold meetings. Cultivate organization leaders, and encourage necessary training of existing and new leaders. Utilize district help and promote the use of district personnel and materials. Use approved unit finance policies. Cultivate resources to support the organization. Represent the organization at the council level. Leader Training Training junior leaders is a continuous process. It happens informally through troop Meeting programs and Scout interaction. In addition, members of each Patrol Leaders Council are provided with a troop-level Youth Leader Training (YLT) experience. Senior level Scouts are offered the opportunity for advanced training through the Council s Junior Leadership Training Conference (Green Blaze), a weeklong program offered each summer. Adult volunteers are required by various levels of the BSA organization to take training such as Youth Protection when they become registered Scouters. Many of the required training programs are offered on line and is free. The cost of adult training is covered by the troop. Opportunities for training in classroom or outdoor settings are available at the District & Council levels for advanced training such as: SM/ASM Specific Leadership Training Eagles Nest (Advanced Outdoor Skills) Powder Horn Training (High Adventure Skills) Wood Badge (Advanced Leadership Training) University Of Scouting For more information of training opportunities, go to 1. For a copy of the BSA Scoutmaster and Assistant Scoutmaster Leader Specific Training manual, go to 2. Youth Protection Program The Boy Scouts of America recognizes child abuse is a significant societal problem, and has developed a five-point plan to combat child abuse and to improve the environment in which our young people live. Troop 424 as chartered by the United Methodist Church of Savage (UMC Savage) follows the child protection policies of the Boy Scouts of America (BSA) Mandatory Youth Protection Policy 3, the Baltimore Area Council Youth Protection Policy 4, and the United Methodist Church (Safe Sanctuaries 5 ). Per the: 1 Link last accessed in September, Link last accessed in September, Link last accessed in December, Link last accessed in December, Link last accessed in December, Troop 424 Handbook Revised January 14,

23 Youth Protection training is required for all BSA registered volunteers, regardless of their position. New leaders and registered volunteers are required to take Youth Protection training (YPT) before they can be registered. Youth Protection training must be taken every two years. If a registered volunteer s Youth Protection training record is not current at the time of yearly chartering, the volunteer will not be reregistered. Troop 424 and the United Methodist Church of Savage extend this YPT requirement to all unregistered adult volunteers working in close contact with our Scouts. Basically, this means situations where the adult volunteer may find themselves alone with a group of Scouts who are not their own children. Situations such as a parent attending an overnight camping event is a good example. Unregistered adult volunteers fall under the BSA policy of must having up-to-date YPT (within two years of taking the training) at the time of the event. We encourage all unregistered adult volunteers to become registered volunteers and take some of the many free online training courses offered by BSA. Better trained adult volunteers even those simply driving Scouts to scouting events are much better equipped to best serve the needs of our Scouts. Being registered also greatly simplifies preparation for scouting events particularly in preparation of tour plans. Note that some summer camps may require all adults staying in camp to be BSA registered. All adult volunteers must provide evidence they have taken youth protection training to the Troop Committee. At the end of the training, always print out a copy of the completion certificate and provide a copy. Although this training should be automatically entered into the training record for registered volunteers, there can sometimes be a delay or glitch in the system. For unregistered volunteers, this certificate is the only evidence available to the Troop that shows the training has been completed. Adults should also update their profile on the Troop Web Site ( as this aids in checks to ensure all adults attending an event requiring YPT. In 2015, the Baltimore Area Council set further restrictions on registered adult volunteers by requiring youth protection to be current for the entire 12 months of the charter period in order to register. This requires any adult whose current youth protection training expires during the charter year to take the youth protection training earlier than required by the BSA policy. The effect of the BAC Policy is to require yearly youth protection training. Because the BSA training is valid for two years, the training can be taken anytime from January through October and be valid through the next charter year when the Troop recharters in the December prior to the next charter year. The bottom line: Registered Adult Volunteers: Take youth protection training yearly prior to the next registration year. Unregistered Adult Volunteers: Take youth protection training prior to first attending any scouting event that requires youth protection training and continue to keep youth protection current (within two years) per the BSA policy. Please direct any questions regarding which events require youth protection training to the Scoutmaster, Troop Committee Chairman, or Charter Organization Representative. Troop 424 Handbook Revised January 14,

24 Communications Communication travels from the Senior Patrol Leader to the individual Patrol Leaders to your sons. Sometimes the clarity of advance notice is not what we expect at the adult level. If you and your son are unclear about an issue, your son should first call his Patrol leader, and if questions still exist, he should call the Senior Patrol Leader. If the issue remains unresolved, your son can call any member of the Scoutmaster corps. Adult support of scout communication is important and adults should only directly contact a Senior Patrol Leader or Patrol Leader in an emergency. At the opening and closing of each weekly troop Meeting, important information is relayed to all. Scouts and parents, please listen attentively! Adults are highly encouraged to register with the troops news group and the troop s webpage, which offers a calendar, forms, pictures, and important information. Troop Website The troop website, is the primary channel for getting up to date information on what is going with the troop as well as the troop event calendar. The site also contains a wealth of information about the troop and scouting in general. Most required forms are available for download from the website. Troop roster and contact information is only available to registered members of the website. Scouts under the age of 13 are required to have parental consent to become members of the website. This can be accomplished by sending such a request via to the scoutmaster at scoutmaster@troop424.com Group Forum Parents should join our free E-group to interactively share messages. Join online at It is not uncommon to find last minute information distributed via this group. To send an to the troop distribution list, you MUST first join the YAHOO Group above. Once you do this, you can send & received s via our group troop424@yahoogroups.com. Troop Finances Dues Scout dues, including BSA Registration Fees, are paid annually at a rate established by the Troop Committee. Dues are used to purchase troop equipment and supplies. Additional funds are obtained through troop fund-raising activities and individual activity fees. Registered adults must pay annual dues that are set by the Boy Scouts of America. Camping and Event Fees Additional funds must be collected to cover the costs of camping trips and other activities. Normally this involves an equal share of Patrol food purchases. Requests for reimbursement from troop funds should be submitted within 90 days of the event. Reimbursement requests with receipts are to be submitted through the adult in charge of the event. Troop 424 Handbook Revised January 14,

25 Fund Raising Throughout the year, Troop 424 sponsors several fund-raising activities. Fund-raising is part of the character-building process for the Scouts, teaching them about fiscal responsibilities. These fund-raising events are designed to help the troop treasury and, on occasion, the Council. The money that is raised goes towards the many needs necessary to efficiently run the troop. It may be used to purchase camping equipment, offset camping trip expenses, and purchase supplies for troop activities, Court Of Honors, etc. Scout Accounts The troop sets up individual accounts for each Scout. For each fund-raising activity, a specified percentage based on the Scout's level of participation in the event is placed in that Scout's account. It is totally at the discretion of the Troop Committee as to what the percentage will be. This decision is based upon the status of the troop treasury. These monies may be used only for high adventure, summer camp, or other scout activities as approved by the Troop Committee, which include transportation costs. If the Scout resigns from the troop for any reason, any monies that are in his account will revert to any sibling s account or to the troop s general account. Troop Scholarship The Troop Leadership and Committee recognize that financial hardships are a part of life and that families have to make difficult financial decisions in order to get through hard times. The Leadership and Committee feel that no Scout should miss out on any Scout related function due to financial constraints. For this reason, a fund has been created to help Scouts and their families during these hard times. The only requirements are that the Scout remains active in the troop and shows Scout spirit. Request should be directed to the Troop Committee Chairman, or the Scoutmaster who will keep the request in strictest confidence. Medical The troop is committed to the health and safety of all its Scouts and Scouters. It tries to accomplish this through a sound prevention program. However, accidents do happen, and the troop is ready if it does. The troop has a complete first aid kit, adults with first aid & CPR training, and a medical record on file for each Scout and Scouter. Prior to a Scout s, or Scouter s (adults), participation in any troop activity, the troop must receive a completed BSA Annual Health & Medical Record. This BSA Medical Record needs to be updated whenever necessary, but at least annually. It is important that the troop have correct insurance information. Parts A&B are required for all Scouts and Scouters under age 40 for any troop activity. Part C is required for all participants at Scout activities lasting longer than 72 hours (such as Summer Camp). Part C Medical Form requires a physical examination and the signature of a doctor at least every 12 months. A Part D Medical Form is required of Scouters and Scouts participating in certain activities like high adventure and jamborees. In addition Summer Camps may require their own Medical Forms. Please download the BSA Medical Form from 6 BSA Medical Forms are kept by the ASM for Service. A copy is given to the Adult Leader responsible for each troop activity. Medical Forms required for summer camp must be received by the deadline that is set each year. Scouts that require medications or carry medications in case they are needed must give the 6 Link last accessed in January, 2017 Troop 424 Handbook Revised January 14,

26 medications to the Adult Leader who is handling Health and Safety on the outing. No Scout is permitted to have in their possession any medications of any type with the exceptions of Epi-Pens for allergic reactions to bee or insect bites and inhalers for acute asthma attacks. Medications sent on an outing must be in their original containers labeled with the name of the Scout and the name of the medication along with the dosage clearly marked. It is extremely helpful when this information and instructions are also included on an index card. Safety "An injury that doesn't happen needs no treatment. An emergency that doesn't occur requires no response. An illness that doesn't develop demands no remedy." Obviously, the best way to stay safe in the outdoors is not to get into trouble in the first place. That requires planning, leadership and good judgment. The responsibility to ensure that each Scout and Scouter (adult) stays safe while functioning on any Scouting activity rests with the Scoutmaster who will have the final say in all issues that affect the safety of the troop. The troop, as its policy, will adhere to the BSA "Guide to Safe Scouting. Prior to any troop activity, a Permission Slip must be completed and signed by a parent or guardian. Permission Slips require emergency contact and health insurance information. Equipment Troop Equipment Troop 424 owns a substantial amount of camping equipment that over the years has all been purchased with troop funds. As a result, we have a very strict policy regarding all camping equipment. The troop furnishes basic equipment including cooking pots, utensils, stoves, etc. Periodic inventory is taken and periodic inspections are held throughout the year. Any equipment that is lost on weekend outings becomes the responsibility of the entire troop to replace. If equipment is damaged, through no fault of any Patrol member, the troop will replace the equipment. However, if any equipment is damaged through fooling around, abuse, or negligence, it becomes the Patrol s responsibility to replace. Periodically, Patrol members will take equipment home after weekend outings for cleaning. Except when directed by the Troop Quartermaster, all Patrol equipment taken home must be returned the following Tuesday. Please understand that the reason we are so strict about equipment is that often it goes home with a Scout and doesn t return until months later. Some items, such as Patrol KP or chuck boxes and coolers may remain with the Patrol. Personal Equipment You may notice a theme here MARK EVERYTHING! In order to help those that are just purchasing equipment, the troop has the following recommendations. While we do not recommend going out and purchasing all the equipment at one time, consider borrowing equipment from others in the troop before you purchase (there s a lot of equipment that is not used by others in the troop just ASK!), The list is intended to provide parents with specific types of equipment that we have found to be more usable or appropriate for camping trips. We also strongly recommend that you discuss the items that you are going to purchase with one of the Assistant Scoutmasters. Each Scout will be responsible for providing his own personal equipment - sleeping bag, Troop 424 Handbook Revised January 14,

27 backpack, mess kit, toiletry, etc. The Scoutmaster must approve any special equipment or appliances such as personal stoves, lanterns, etc. prior to it being brought to an activity. Because Scouts have a tendency to lose or leave behind personal gear, each Scout should mark all of their personal gear with indelible ink or engrave it. The troop will not be responsible for any scout's personal gear that is lost or damaged. It is important that scouts bring appropriate gear for weather conditions especially wet or extreme cold conditions. If a scout is not prepared appropriately for his protection, he may not be able participate. Electronic gear of any kind including, cell phones, radios, tape players, video games, etc. are not appropriate equipment for most scouting activities and should be left at home unless permission is given otherwise. It is advisable for adults to bring cell phones; however, nonemergency use by Scouts is discouraged. Candy, sweets, soda, etc. should also be left at home. These items attract animals to enter the campsite and tents. Food in sufficient quantity will be available on all outings. Please note, firearms, slingshots, archery equipment, BB guns, sheath knives, etc. are strictly prohibited by BSA. 1. Tents: DON T GO OUT & BUY A TENT! The troop has about a dozen three man tents which in reality can support two scouts each. The scouts are responsible for the maintenance and repair of these tents when they use them. This will include taking the tent home to dry it out or clean it after each use (by one of the Scouts using the tent). 2. Scouts are strongly encouraged to have a hiking backpack. Some camping done by the troop use backpacks. 3. Sleeping Bags are necessary for all camping trips. Troop 424 recommends a threeseason mummy bag rated for 15 F, or colder, weather. Sleeping bags can get a little expensive and the warmer the rating on the bag, the more expensive it is. Most mummy bags will run anywhere between $100 and $350, but we can assure that you will never need a $350 bag. If you have an adequate sleeping bag, do not purchase a new one; consider purchasing a better quality sleeping bag at a later date if your son really enjoys Scouting. 4. Hiking boots are a must on all outdoor Scouting activities. Inexpensive hiking boots are more than sufficient for the average growing Scout. As your son stops growing, you may wish to purchase better quality, more expensive boots. In the meantime, Hi-tech boots are durable, inexpensive, and available at most sporting goods stores. Open toe shoes & flipflops ARE NOT PERMITTED on troop activities. 5. Foul Weather gear is a must on all camping trips. One thing we have learned is that $0.99 rain ponchos are worth exactly what you pay for them. Consider purchasing a Backpacking Poncho. They cost approximately $25, but will last for years to come. Mark it with their name & T Water bottles are necessary on all backpacking trips and most camping trips where water is limited. The troop recommends that each Scout have two 1-quart water bottles. Please do not buy any water bottles that are odd shaped or have straps. The straps become a safety hazard. Mark it with their name & T Scouts should have a personal mess kit consisting of a cup, plate, and utensils. Mark it with their name & T A Scout is clean. All Scouts should have a small toiletry kit containing travel size toothpaste, non-fragrant deodorant, soap, toothbrush, washcloth and towel. All toiletries can be kept in a small zip-lock bag. 9. Every Scout should carry a small first aid kit with them. Requirement 6b for Second Class requires that Scouts make a personal first aid kit. Use a zip-lock bag or an old Band-Aid container for storing supplies. Page 289 in the Scout Handbook suggests items that should be placed in the first aid kit. 10. Flashlights should be carried by all Scouts. Two types commonly seen now are the hat Troop 424 Handbook Revised January 14,

28 lamps 2 or 3 LED s that attached to your hat brim and small 4-7 LED hand held flashlights. Again, consider getting one with a D ring. Mark it with their name & T Foam Sleeping Pads are extremely important for a good night s sleep. These keep the Scout off the ground and warmer. Closed cell pads are inexpensive and are more than adequate. 12. Compasses are important on all camping trips and something every Scout should eventually have. A simple compass is all that s needed. Mark it with their name & T Pocketknives are used by all Scouts after they earn their Totin Chip card, which shows they have been trained in the use of knives and other ax yard equipment. Please do not spend $65 on a Swiss Army Knife because it will only get lost. Most Scouting pocketknives run under $20 and are more than adequate for your son s use. Consider getting one with a D ring that they can use to fasten it to a belt loop. Mark it with their name & T Adults must also supply their own tents as well as many of the other items in this list for their own personal use. Typically this is a two or three person size three-season tent. Troop 424 Handbook Revised January 14,

29 The following list is a personal equipment checklist of items that should be brought on camping trips. In addition, the Scout Handbook has clothing and equipment checklists that should be reviewed for all camping trips. Every Trip: Warm Weather Trips: Cold Weather Trips: Class A Uniform (worn to event) Class A Uniform (worn Class A Uniform (worn to to event) event) Backpack Change of Clothes Change of Clothes Sleeping Bag (appropriate rating for Warm Weather Clothes Cold Weather Clothes- Wool season) or 2 to 3 Blankets Sweater, Warm Jacket and/or Insulated Coat Foam Sleeping Pad Short-Sleeve shirt Wool or Fleece Cap, Hat and Gloves Rain Gear T-Shirts (Including Class Long-Sleeve Shirt B ) Hiking Boots Hiking Shorts Wool or Fleece shirt Flashlight Light Jacket or sweatshirt Long Pants First Aid Kit Swimsuit Polypropylene Long Underwear Toiletry Kit Bandannas Wool Socks and Sock Liners Mess Kit Sunglasses Boots Water Bottle Sun Protection Scout Handbook Insect Repellent Notebook and Pencil Compass Pocketknife (Totin Chip Required) Watch Camera Matches and Fire Starters Camping Program The Troop 424 Scout program is a year round program and the troop tries to arrange a camping/outdoor adventure about once a month. The Patrol Leaders Council (PLC) decides in July which events the troop will attend. Adults are welcomed on camping trips and are encouraged to share with the camaraderie of the other adults forming the adult Owl Patrol. Scouts should be allowed to work within their own Patrols and learn self-reliance. Fees are collected before each camping trip and most other activities outside of a Patrol Meeting. Every effort is made to keep fees reasonable. Camping fees are generally about $20 per a Scout; however, additional event fees might be required. Fees are not generally reimbursed once a Permission Slip is turned in. When traveling to and from outings, all Scouts must use seat belts at all times. Not only is it smart, it is the law. Scouts are instructed to leave all vehicles cleaner than they found them. Any disruptive behavior will not be tolerated. If any Scout behaves in such a way that is disruptive to the driver, the Scout s parents may be asked to pick up their son when he arrives at the campsite. Summer Camp Summer Camp is an exciting experience for our youth. It is a time when they have an entire week of camping to learn about themselves and their fellow Scouts. New Scouts are especially Troop 424 Handbook Revised January 14,

30 encouraged to attend, as this is the experience that will establish their identity within the troop and Patrol. Scouts also have the opportunity to focus on Merit Badges and rank advancement requirements, many of which can only be easily earned at Summer Camp. These include waterfront activities, camp and handicraft, nature, etc. Summer camp is planned a year in advance with the final selection being made by the Scout Leadership. A lot of planning goes into all camping trips, but especially with Summer Camp. Not only are we away from home, but we must take all necessary equipment with us. A permission slip is provided for each outing, usually several weeks in advance. This slip includes a description of the outing, dates, costs, any pertinent information about the trip, and departure and return locations. It also requests information such as if an adult will go, medical information, and a phone number where you can be reached in case of an emergency. This slip needs to be returned in a timely manner or the Scout may not be allowed to attend, as there are many plans that are done for each outing and it is always necessary to know how many scouts are attending in advance. Troop Campout Routine The following guidelines will be followed at all outings: 1. The troop will function in the Patrol Method; all cooking will be done by the Patrol Method. 2. All members must be in "Class A" uniform when leaving for a campout. 3. All Scouts attending a campout must be prepared to make progress toward rank advancement. This means bring your Boy Scout Handbook. 4. No one is to leave camp without permission. Scouts must inform their Senior Patrol Leader or other adult leader when they wish to leave the campsite. The Buddy System must be used in camp and on all outings. 5. All Scouts must be prepared as per the Scout Handbook prior to leaving for the campout. Any gear needed from the Quartermaster must be reserved at the previous troop Meeting. 6. No cigarettes, smokeless tobacco, firearms, or fireworks will be permitted on campouts. No radios, CD players, electronic games, and the like are permitted on campouts unless the Scoutmaster grants prior permission. Pocketknives with blades up to 3" long and multi-purpose tools (i.e. Leatherman tools) will be allowed. "Totin' Chip" rules will be in effect. Gaming devices may be used when traveling to and from events but must be left in vehicles while at camp. 7. If parental requirements dictate, a Scout may be picked up before the end of the campout. However, arrangements for early pick-up must be made between the parents and the adult-in-charge prior to departing for the campout (except in an emergency). 8. In accordance with BSA philosophy, non-denominational religious services may be held as part of a group activity in which the troop is participating (i.e., Camporee's, etc.) or troop services may be held at the local campsite. 9. All food purchases will be made by the Patrol Method. Menus are to be planned by the Patrol and approved by the Senior Patrol Leader or his assistant with guidance from the Scoutmaster. Campout Details Our camping trips normally run from Friday evening to Sunday afternoon. Departure is usually from the Savage UMC parking lot and Scouts are expected to meet there at least 30 minutes prior to departure time in Class A uniform. We usually arrive home between 12 PM and 3 PM on Sunday. Scouts may bring cell phones but should leave them in vehicles to be used only on the way home to notify parents of their expected arrival time. Troop 424 Handbook Revised January 14,

31 Trip Preparation Two weeks before trip Permission Slips & Payment is due. Patrols plan their menus, grocery list & decide who will purchase food. A list of cooking equipment must be prepared. Patrols know to plan a menu based on $15 per Scout. Remember that a Scout is thrifty! o o o Scouts should purchase butter, ketchup, mustard, and mayonnaise in squeeze bottles. Also, make sure your Patrol has dish soap, brillo pads, garbage bags, paper towels, toilet paper, etc. If a parent would prefer money before they go shopping, please see one of the Troop Treasurer to arrange for a check The troop supplies water and bug juice. Patrols are prohibited from buying soda for campouts. Tuesday before trip Patrol completes a Patrol Duty Roster (outlines each Patrol member s responsibilities for the weekend. Patrol Grubmaster is responsible for gathering all equipment needed by the Patrol and meeting with the Troop Quartermaster to make sure needed troop equipment will be available. Thursday before trip The Scout assigned to buy food for the Patrol must plan to arrive at the departure site with perishables with enough ice to last the weekend. The troop has coolers that these items should be put in. Containers of meat or other items that could bleed or get water logged must first be placed in zip-lock storage bags so that the ice in the cooler is kept clean. Friday evening before trip Assemble in the Savage UMC parking lot or at other designated site at least 30 minutes before departure time. The Troop Quartermaster or his designee will take over and insure that all equipment is properly loaded into vehicles. Scouts should have sufficient money to buy dinner at a fast food restaurant on the way to the camp site. Upon arrival at the campsite Senior Patrol Leader and an adult will check into the site. All Patrol and troop equipment is moved onto the campsite before personal gear. Tents should be set up in an orderly manner in an area determined by the Senior Patrol Leader. Patrol Leaders are responsible for picking out a Patrol site and setting up camp for the weekend. On Sunday morning All personal gear is packed before the Patrol eats breakfast. Tents should be aired out, cleaned, and dried, if possible, before being packed away. Troop 424 Handbook Revised January 14,

32 The Troop Quartermaster must inspect all tents before they get packed. All Patrol equipment should be properly packed and loaded onto the vehicles under the Quartermaster s direction. Upon arrival back at the church No Scout can leave until all equipment is properly stored, unless previous arrangements have been made with an Adult Leader. The Troop Quartermaster is in charge of seeing that all Patrol and troop equipment is signed back in and properly stored. A Patrol member must take home for cleaning any equipment that is dirty after it is marked down on the Equipment Checkout sheet. Cleaned equipment must be returned the following Tuesday regardless of whether the Scout taking it home is present at the meeting. No Exceptions! After all the equipment is signed in and properly stored, the Senior Patrol Leader can dismiss the Scouts. Upon arriving at home Scouts should take any wet or dirty items from their outing and suitably clean, dry and repack them for the next event. Failure to do so will likely result in mold/mildew or other issues which will make your tent/gear/clothing undesirable and potentially unusable at your next outing. Adult Guidelines for Campouts Troop 424 is very fortunate to have a solid group of adult leadership (Scouters) working to provide the Scouting program to all members of the troop. Adult Leaders with Troop 424 are primarily responsible for achieving two major goals: 1) Training and guiding Scouts consistent with the Aims and Objectives of the BSA and 2) Providing a safe outdoor program to all Scouts. Assuming these two key responsibilities are satisfied, the Adult Leaders provide the Scouts with the tools to actually deliver the Scouting Program to themselves and their fellow scouts. The troop is always seeking new Adult Leaders. Any parents interested in getting involved as an Adult Leader should speak with the Scoutmaster or the Committee Chairperson for an application. We ask that our Adult Leaders adhere to the following guidelines during troop outings: 1. For the protection of our youth, Troop 424 will abide by the guidelines set forth in "Guide to Safe Scouting." For the protection of the Adult Leaders and Scouts, every adult associated with the troop, including Merit Badge Counselors, should take Youth Protection Training available on-line. A goal of Troop 424 is to have all participating adults trained in BSA's Youth Protection Training. 2. An Adult Leader who uses vulgar language or inappropriate behavior (as defined by Scouting Law) may be asked to leave the Scouting function, placed on probation, or asked to leave the troop at the discretion of the Troop Committee and Scoutmaster(s). 3. All adults attending campouts will camp and function in the Patrol Method as the Owl Patrol, and must abide by the same rules as the Scouts. Adults will camp and eat as a separate Patrol near or adjacent to the troop. Scouts are not allowed to sleep with adults. All money for food purchases, etc., will be handled the same as the Scouts. Adult Leaders may be asked to participate with the Scouts at mealtimes from time to time, or eat with their sons. Participation like this is welcomed. 4. The Boy Scouts of America prohibits the use of alcoholic beverages and controlled substances at encampments or activities on property owned and/or operated by the Boy Troop 424 Handbook Revised January 14,

33 Discipline Scouts of America, or at any activity involving participation of youth members. Adult Leaders should support the attitude that young adults are better off without tobacco and may not allow the use of tobacco products at any BSA activity involving youth participants. All Scouting functions, meetings, and activities should be conducted on a smoke-free basis, with smoking areas located away from all participants. In order to maintain safety and good order for the benefit of all members of the troop, a level of discipline and a procedure to insure it is necessary. The Scout Oath and the Scout Law is the standard by which all conduct is judged. All Scouts, upon joining the Boy Scouts of America, agree upon their honor to do their best to live by these standards. This foundation for Scouting is a guide for each boy to try to adhere to and adopt as a way of life. Serious, repeat, wanton, or willful violations of the Scout Law undermine Scouting and violate the spirit of Scouting. It is rare when disciplinary action needs to go farther than pointing out the Scout Law & Oath but when necessary, discipline will be enforced through a system of warnings to the Scout and parents, suspensions, and finally dismissal from the troop. Suspensions or dismissal is the prerogative of the Troop Committee, with the advice of the Scoutmaster. Points of the Scout Law A Scout is TRUSTWORTHY - Honesty is part of his code of conduct. A Scout is LOYAL - The success of your Patrol and your troop depends on the loyalty of each Scout in the way he supports his leaders and pitches in with the team, and in the way he acts as a Scout. A Scout is HELPFUL - He willingly volunteers to help others and is concerned about other people. A Scout is FRIENDLY - He is a friend to all and is a brother to other Scouts and all the people of the world. A Scout is COURTEOUS - He is polite to everyone regardless of age or position. A Scout is KIND - He treats others as he wants to be treated. A Scout is OBEDIENT - He follows the rules of his family, school, religion, troop, community, and country. A Scout is CHEERFUL - He looks for the bright side of life and cheerfully does tasks that come his way. A Scout is THRIFTY - He works to pay his way and carefully uses time and property. A Scout is BRAVE - He has the courage to stand for what he thinks is right. A Scout is CLEAN - He keeps his body and mind fit and clean. A Scout is REVERENT - He is reverent toward God and faithful in his religious duties. Minor Breach of Discipline Examples of Minor Breaches 1. Unruly conduct 2. Failure to follow instructions of troop or Adult Leader Troop 424 Handbook Revised January 14,

34 3. Possession of non-dangerous prohibited items at a Patrol or Troop Meeting or outing 4. Verbal Harassment, hazing, or fighting Possible Disciplinary Actions 1. Dismissal from meeting or event 2. Verbal warning to scout 3. Written note to parent 4. Referral to Patrol Leaders Council 5. Second offense will be referred to the Scoutmaster 6. Suspension from troop for one month and/or one outdoor event 7. Removal from leadership position Major Breach of Discipline Examples of Major Breaches 1. Three or more minor breaches in a 12-month period 2. Theft or willful destruction of property 3. Possession of a dangerous prohibited item 4. Possession of tobacco products, alcohol, or controlled dangerous substance 5. Fighting resulting in injury 6. Leaving a troop or Scouting activity without the permission of the Scoutmaster. Minimum Disciplinary Actions 1. Immediate dismissal from event 2. Written notification to parent 3. Suspension for one month from all troop activities during that period Possible Additional Disciplinary Actions 1. Suspension for up to three months 2. Dismissal from troop Appeals A Scout suspended for a minor breach of discipline may appeal his status to a board consisting of the Scoutmaster, an Assistant Scoutmaster and at least three members of the Patrol Leaders Council. The findings of this hearing may be appealed in writing to the Troop Committee that will consist of the Scoutmaster, Troop Committee Chairman, and a minimum of three other Committee Members. Findings shall be reviewed and a determination from the Committee will be considered final. A Scout suspended for a major breach of discipline, or, after a period of three months has passed since dismissal from the troop, may appeal his suspension or request reinstatement by appearing, with a parent, before a board consisting of the Scoutmaster, Troop Committee Chairman, and a minimum of three other Committee Members. Findings shall be reviewed and a determination from the Committee will be considered final. Permission Slips At one time, the troop used an annual permission slip but we soon found out that information such as phone numbers changed but not on the form. It s imperative that we receive a Permission Slip Troop 424 Handbook Revised January 14,

35 for EACH TRIP and more important that if the information changes, that you let us know promptly. Troop 424 Handbook Revised January 14,

36 Appendix A Informed Consent Agreement Appendix A Informed Consent Agreement Informed Consent and Hold-Harmless Agreement: I understand that participation in Scouting activities involves a certain degree of risk. In consideration of the benefits to be derived and after carefully considering the risk involved, and in view of the fact that the Boy Scouts of America is an organization in which membership in voluntary, and having full confidence that precautions will be taken to ensure the safety and well-being of my son/ward, I hereby consent to his full participation on all Troop 424 activities during 2009, and waive all claims against the volunteer leaders of Troop 424 and the Boy Scouts of America. Troop activities may include, but are not limited to, backpacking, mountain and road bicycling, mountain hiking and camping throughout the year, cross-country and downhill skiing, swimming, river and lake canoeing, white-water rafting, sailing, horseback riding, rock climbing/rappelling, the annual week at a BSA summer camp, and or other similar expeditions. Surgical Waiver and Emergency Treatment: In the event of medical emergency, I hereby give permission to the physician selected by the Scoutmaster or other adult leader in charge to hospitalize, secure proper anesthesia, or to order injection or surgery for my son/ward. I understand the leader in charge will make reasonable efforts to contact me (using the phone numbers below) before taking any such action, if possible. Medical Information and Limitations: I understand the troop will use the medical information provided by me and by our physician on the summer camp medical form. If my son did not attend summer camp within the past year, I have provided necessary information on the troop 424 Health and Medical Statement (available from the Scoutmaster). I have listed below any new or changed health and medical information or restrictions affecting my son's/ward's Scouting participation. Current medications and other medical information or special limitations affecting my son's/ward's Scouting participation: Transportation: I have read the Troop 424 Driving Safety Policies and agree to do my best to abide by them whenever I provide transportation for Troop 424. I recognize that my son will be transported on troop activities by volunteer drivers like myself. In accordance with BSA policy, those under the age of 18 are not allowed to drive under any circumstances except to and from troop meetings. Photo Non-Release: The troop sometimes places photos of troop activities on the troop website ( We do not identify Scouts, but faces may be recognizable. Troop 424 Handbook Revised January 14,

37 Appendix B Example Activity Permission Slip Appendix B Example Activity Permission Slip Boy Scouts of America Troop Savage, Md. Permission Slip As the parent or legal guardian of, I hereby give my permission for this child to participate in an outing with Troop 424. Activity Place: Activity: Activity Location: Departure Date: Return Date: Departure Time: Return Time: Cost: Cash Check Scout Account I understand that participation in Scouting activities involves a certain degree of risk. I have carefully considered the risk involved and have given consent for myself or my child to participate in these activities. I understand that participation in these activities is entirely voluntary and requires participants to abide by applicable rules and standards of conduct. I release the Boy Scouts of America, the local council, the activity coordinators, and all employees, volunteers, related parties, or other organizations associated with the activity from any and all claims or liability arising out of this participation. In case of an emergency involving me or my child, I understand every effort will be made to contact the individual listed as the alternate emergency contact person. In the event I cannot be reached, I hereby give my permission to the medical provider selected by the adult leader in charge to secure proper treatment, including hospitalization, anesthesia, surgery, or injections of medication for my child. Medical providers are authorized to disclose to the adult in charge examination findings, test results, and treatment provided for purposes of medical evaluation of the participant, follow-up and communication with the participant s parents or guardian, and/or determination of the participant s ability to continue in the program activities. In case of emergency, I can be reached by phone at or If I cannot be reached, please contact (name) at (phone) Parent/guardian printed name: Parent/guardian signature: Date Troop 424 Handbook Revised January 14,

38 Appendix C New Scout Checklist Appendix C - New Scout Checklist Troop 424 BSA It takes a lot of stuff to get a boy started in Scouts. This checklist can help you make sure nothing gets overlooked. Things to give to the Scoutmaster before we can register your son: Completed Boy Scout application for your son Completed adult applications and merit badge counselor info. Sheets ideally for both parents Completed annual permission form Completed General Information form Completed Troop 424 Health & Medical Statement Check for annual fee/summer camp (you are welcome to pay in installments) Things to get from the Scoutmaster (Items with * are supplied in the bridging package): Troop 424 Handbook* Troop 424 T-shirt (one T free to each new Scout in June, extra T s are $12.00 each) (Tshirts, polo shirts, and fleece jackets are ordered once a year, in March/April) troop 424 hat (included with annual fee) troop 424 neckerchief (included with annual fee; presented at bridging or first meeting) Shirt insignia (numeral 424 w/ 60-year bar, Quality Unit badge; included with annual fee)* BSA green shoulder loops* Neckerchief slide (or make your own)* Official BSA uniform components to get from Scout Distributor: Boy Scout Handbook, if you don't already have one ($20) BSA shirt (short sleeves recommended and cost $6 less than long sleeves) BSA pants or BSA shorts or BSA Switchbacks (nylon, zip-off pants) or any olive green BDU style pants and/or shorts BSA belt/buckle (not needed with Switchbacks, which come with a belt) BSA low-cut red-topped socks (not the knee socks, unless for wear with shorts) Official shirt insignia (Baltimore Area Council shoulder patch, World Scout Crest) BSA merit badge sash Things you need to do for summer camp: Thoroughly read the parent & Scout information booklets for summer camp (out in March). Turn in medical form signed by parent & doctor to Scoutmaster as soon as possible. Make sure you have the items on the summer camp checklist, including complete uniform and merit badge pamphlets pre-requisites. Troop 424 Handbook Revised January 14,

39 Appendix D Official Troop 424 Uniforms Appendix D Official Troop 424 Uniforms Each troop selects from among the many BSA uniform options. Here are details about Troop 424 s options. The troop website shows which activities require uniform, and calls out any special uniform options (such as T-shirt instead of standard shirt). In general, we wear full uniform to meetings and fair-weather outings and campouts, and typically any time we are in the public eye. The uniform is not appropriate for most cold-weather campouts, where Scouts should dress for the weather. At most summer meetings, we wear summer uniform, but Scouts will need both full and summer uniforms at summer camp. The new BSA centennial uniform is supported and authorize for use, scouts may mix and match old and new uniform components Standard ( Full or Class A or Field ) Uniform Hat Troop 424 baseball-style cap (free) Note that wearing a hat is usually optional, but if a hat is worn, only the Troop 424 cap?? Boy Scout short-sleeved, tan-colored shirt, new or old style is accepted Neckerchief & slide BSA Red/Yellow (free, presented at bridging) or Troop 424 neckerchief (free, presented at first class Court of Honor) & any slide you make or buy. Boy Scout olive-green pants Either Boy Scout trousers, Boy Scout shorts, Boy Scout Switchbacks Or any similar olive green pants or shorts such as the BDU are acceptable. BSA Trousers and shorts are cotton-polyester; Switchbacks are lightweight nylon with zip-off legs. We strongly recommend shorts or Switchbacks for spring/summer/fall. Some Scouts will continue wearing these through the winter, but most prefer trousers for wintertime. Boy Scout web belt with Boy Scout buckle Note that the Switchbacks come with a special BSA nylon belt, although they also have loops to accommodate the standard belt. BSA red-topped, olive-green socks, or new style BSA approved socks Several options, including low-cut ankle socks, crew socks, and various hiking socks, all olive with red tops. Knee socks are acceptable with shorts. Footgear Any shoes with soles suitable for running and playing. Dress shoes not recommended. NO flip-flops. BSA merit badge sash -Available in two lengths. Merit badges are sewn 3 across. Sash goes over the RIGHT shoulder. Shirt insignia Shirt comes with US flag pre-sewn on right sleeve. In addition: BSA GREEN shoulder loops LEFT SLEEVE Baltimore Area Council shoulder patch (several versions available), numeral 424 with 65-year veteran unit bar (free from troop). For the new uniform you may use either the traditional red patch, or the new green numerals. The troop only supplies the red numeral patch for 2009, however in 2010 we expect to have a new combined numeral and council patch. The trained patch goes below the office badge. o o o o RIGHT SLEEVE US flag, patrol medallion & current-year Quality Unit patch (free from troop) LEFT POCKET badge of rank (free from troop) on pocket; Arrow of Light (if earned) below pocket; World Scout Crest above pocket ~3 below shoulder seam RIGHT POCKET Order of the arrow on pocket flap if scout is a member Troop 424 Handbook Revised January 14,

40 Appendix D Official Troop 424 Uniforms Summer ( Class B or Activities ) Uniform Same as Standard Uniform except: Troop 424 T-shirt Note that all Scouts who go to summer camp get 1 free T-shirt each summer. We recommend bringing 2 troop T-shirts to summer camp. Optional Outerwear Appropriate warm outerwear for the conditions Unacceptable Items (applies to everyone on any Scout activity) BSA policy forbids wearing T-shirts, jackets, sweatshirts, or other visible garments that display pictures or messages that are inappropriate to Scouting or to youth activities. These include items with adult or sexual content or foul language, racial/ethnic/religious and other stereotypes or slurs, or anything displaying the name or image of alcohol or tobacco products. Troop 424 Uniform Insignia Examples Please refer to the BSA scout uniform inspection sheet for detailed positioning information. The following illustrations provide for the location and general placement of insignia. Troop 424 Handbook Revised January 14,

41 Appendix D Official Troop 424 Uniforms Sleeve Insignia Layout Right Sleeve Left Sleeve Troop 424 Handbook Revised January 14,

42 Appendix D Official Troop 424 Uniforms Pocket Insignia Layout Right Shirt and Pocket Left Shirt and Pocket Troop 424 Handbook Revised January 14,

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