SOSIA Process Flow RCSU-SAGS. Application for License to Exercise Security Profession (LESP) Applicant. RCSU Processor PNCO. Asst.

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1 New LESP Renewal LESP SOSIA Process Flow RCSU-SAGS Application for License to Exercise Security Profession (LESP) Applicant RCSU Evaluator NO Complete Valid YES RCSU Processor Asst. Chief, RCSU Chief, RCSU Chief, SOSIA Figure B.31 LESP Process Flow

2 Step Applicant Service Provider Submits License to Exercise Security Profession (LESP) application folder with SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, PLS) Submits LESP application folder with complete, valid authentic documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s Submits duplicate copy of SBR to Processor, CITS Proceeds to Processor, IDPS submits duplicate copy of SBR then photo capture 6 Claims LESP Procedure: License to Exercise Security Profession (LESP) Checks the completeness, validity verifies database then communicate authenticity of documents to issuing Office/Agency/Company of all documents in the application folder Officially receives application folder, issues claim stub queuing number to applicant let him/her sign logbook then signs transaction slip Reviews request with requirements then encodes name of applicant LESP category Prepares Order of Payment (OP) then attach to application folder Reviews application recommends approval then sign transaction slip Approves application signs OP transaction slip Office/Person Responsible RCSU Evaluator RCSU Evaluator RCSU Processor RCSU Processor Asst. Chief, RCSU Chief, RCSU Table B.44 LESP Procedure Forms Fees Time One - One 5 mins 10 mins 5 mins 15 mins 5 mins Signs OP Asst. Chief, RCSU 2 mins Notifies applicant issues OP to be paid at L Bank of the Philippines (LBP) RCSU Processor together with documents that should be 3 mins returned to Applicant LBP receives OP payment then issues Special Bank Receipt (SBR) to applicant Verifies queuing number if properly queued Receives application folder notifies applicant then attaches the SBR to the application folder Reviews application folder with SBR recommends encoding then signs transaction slip Reviews application folder with SBR designates encoder then signs transaction slip Encodes other pertinent information to CITS database signs transaction slip Verifies queuing number if properly queued Notifies takes photo of applicant then sign transaction slip Provides pre-printed Card to Processor, IDPS signs transaction slip Prepares prints LESP cards then signs transaction slip Verifies claim stub/queuing number, releases LESP to applicant let him/her sign the logbook then sign transaction slip END OF TRANSACTION LBP Action Officer (LBP is an entity outside PNP, work time not included) RCSU Processor RCSU Processor RCSU Processor Asst. Chief, RCSU RCSU Processor RCSU Processor RCSU Processor Asst. Chief, RCSU RCSU Processor Releasing RCSU One One Appropriat e fee at list of requireme nt TOTAL = 1 hour 30 mins - 1 min 4 mins 2 mins 3 mins 15 mins 1 min 5 mins 3 mins 10 mins 1 min

3 New LESP (REQUIREMENTS) DOCUMENTARY REQUIREMENTS: 1. Scholastic record of applicant, either; At least High School Diploma (Original or Certified/Authenticated Photocopy)For SG K9 personnel only; At least College Diploma (Original or Certified/Authenticated Photocopy by issuing School) Transcript of Records (Original or Certified/Authenticated Photocopy by issuing School) for other Private Security Professionals. 2. Birth Certificate of applicant issued by NSO (Original Photocopy); 3. PNP DI Clearance of Licensee (No Derogatory result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy), with condition below; DI Clearance for NCR. RID Clearance for outside NCR. 4. NBI Clearance of Licensee (No Derogatory result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy); 5. Drug Test Result Licensee (Negative result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy); 6. Neuro Psychiatric Clearance of Licensee (Passed result issued not later than three (6) months from the date of filing LESP application) (Original Photocopy). NOTE: All documentary requirements above shall be properly arranged in: o WHITE long folder (file folder tagboard plain, legal size); o WHITE numeric tabbing following above enumeration of requirements ; o Properly filled up SOSIA application form table of contents on top of requirements. Following documents listed below shall be returned to Licensee/Applicant during together with the issuance of OP: o ORIGINAL copy of High School, College or other Scholastic Diploma presented; o PHOTOCOPY of Birth Certificate, DI/NBI Clearance, Drug/Neuro Psychiatric Test Result. DIFFERENT LESP FEE: License Total Amount License Total Amount Security Guard 450 Mall & Commercial Guard 450 Security Officer 600 Training Director 600 Security Consultant 600 Training Officer 600 Government Guard 165 Training Instructor 600 Private Detective 600 K9 Hler 600 Protection Agent 600 K9 Evaluator 600 Aviation Guard 450 K9 Administrator 600 Bank & Armor Guard 450 K9 Trainer 600 Signatories: 2 Total Duration: 1 hour 30 minutes Approving Authority: Chief, SOSIA (in LESP card) Chief, RCSU Application Process only

4 EXEMPTIONS FROM SPECIFIC TRAINING FOR NEW APPLICANT ONLY: Retired AFP/PNP - Retirement Order (certified/authenticated copy) with conditions below: o If Baccalaureate Degree holder: exempt from Basic Security Supervisory Course o If High School Graduate (for AFP only): exempt from Basic Security Guard Course only. Honorably discharged AFP personnel Honorably Discharged Order (certified/authenticated copy) with conditions below: o If Baccalaureate Degree holder at least the rank of Sergeant: exempt from Basic Security Supervisory Course o If Baccalaureate Degree holder High School Graduate: exempt from Basic Security Guard Course only Honorably discharged PNPA or PMA Cadet - Honorably Discharged Order (certified/authenticated copy)with conditions below: o If Baccalaureate Degree holder at least Second (2 nd ) Class Cadet: exempt from Basic Security Supervisory Course o If Baccalaureate Degree holder or High School Graduate at least Third (3 rd ) Class Cadet: exempt from Basic Security Guard Course only Graduate of Advanced ROTC - Training Diploma/Certificate/Order (certified/authenticated copy) with conditions below: o If Baccalaureate Degree at least MS 42 or its equivalent to Navy Airforce: exempt from Basic Security Supervisory Course o If Baccalaureate Degree or High School Graduate at least MS 42 or its equivalent to Navy Airforce: exempt from Basic Security Guard Course only Citizen Home Defense Force (CHDF now CAFGU) - Training Diploma/Certificate/Order (certified/authenticated copy) with conditions below: o If Baccalaureate Degree with CHDF/CAFGU training: exempt from Basic Security Supervisory Course o If High School Graduate with CHDF/CAFGU training: exempt from Basic Security Guard Course

5 DOCUMENTARY REQUIREMENTS (Renewal): Renewal of LESP (REQUIREMENTS) 1. PNP DI Clearance of Licensee (No Derogatory result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy), with condition below; DI Clearance for NCR. RID Clearance for outside NCR. 2. NBI Clearance of Licensee (No Derogatory result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy); 3. Drug Test Result Licensee (Negative result issued not later than six (6) months from the date of filing LESP application) (Original Photocopy); 4. Neuro Psychiatric Clearance of Licensee (Passed result issued not later than three (6) months from the date of filing LESP application) (Original Photocopy). NOTE: All documentary requirements above shall be properly arranged in: o WHITE long folder (file folder tag board plain, legal size); o ANY COLOR except white numeric tabbing following above enumeration of requirements; o Properly filled up SOSIA application form table of contents on top of requirements. PHOTOCOPY of documents listed above shall be returned to Licensee/Applicant during together with the issuance of OP. DIFFERENT LESP FEE: License Total Amount License Total Amount Security Guard 450 Mall & Commercial Guard 450 Security Officer 600 Training Director 600 Security Consultant 600 Training Officer 600 Government Guard 165 Training Instructor 600 Private Detective 600 K9 Hler 600 Protection Agent 600 K9 Evaluator 600 Aviation Guard 450 K9 Administrator 600 Bank & Armor Guard 450 K9 Trainer 600 Signatories: 2 Total Duration: 1 hour 30 minutes Approving Authority: Chief, SOSIA (in LESP card) Chief, RCSU Application Process only

6 New as Temporary LTO for CSU (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day) Processor, ALS Process application (2 days 6 hours) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval (1 day) Director, CSG Approve/Disapprove application folder (2 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs (1 hour) ENCODER, ALS Encode then release LTO to Applicant (1 hour) Figure B.32 New as Temporary LTO for CSU Process Flow

7 Step Applicant Service Provider Submits License to Operate (LTO) application folder with SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s 4 Submits SBR to SMO, ALS 5 Claims LTO New as Temporary LTO for CSU (PROCESS) Checks the completeness validity of documents then verifies database if allowed or authorized Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Company Prepare LTO memorum recommendation for D, CSG then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum to D, CSG transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum signs transaction slip Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days Notify applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee to be paid at L Bank of the Philippines (LBP) SMO, ALS 30 mins LBP receives OP payment then issues Special Bank Receipt (SBR) to applicant Attaches the SBR to the application folder Encodes pertinent information to ALS Database Verifies claim stub, releases LTO to applicant let him/her sign the logbook then signs transaction slip turnover its application folder to RS END OF TRANSACTION LBP Action Officer (LBP is an entity outside of the PNP organization, work time not included) SMO, ALS Encoder, ALS Encoder, ALS One P5, One Table B.45 New as Temporary LTO for CSU New as Temporary LTO for CSU (REQUIREMENTS) 10 mins 55 mins 5 min TOTAL = 10 days DOCUMENTARY REQUIREMENTS: 1. from Chief, RCSU with inspection report (for provincial application only; 2. LTO Application Form (AL-01); 3. Registration documents from DTI/SEC; 4. Bio-Data/Information Sheet for Director/Partners; 5. Official Receipt National License Fee (P2,500 per year) to be paid only after approval of the application; 6. Registration Fee (P50 per guard per year) to be paid only after approval of the application; 7. Valid SO/SC LESP of the Licensee; 8. Training Certificate (PSEMS by SOSIA) of the Licensee or Staff; 9. Company profile company endorsement on the designation of the licensee as head or chief of its security force unit

8 QUALIFICATION STANDARD, REGULATION AND OR RESTRICTIONS: For PSAs Corporate/Business Name - shall contain terms such as; Security; Security Services; Security Agency. Do not use terms such as; Detective, Protective or other terms suggestive of a PDA/CSU/GGU. For PDAs Corporation/Business Name - shall contain terms such as; Detective Agency; Detective Services; Protective Agency; Protective Services. Do not use terms such as Security or other terms suggestive of a PSA/CSU/GGU. For CSUs Name - shall contain terms or name of their Mother Company add the term Security Force at the last part of business name, example: COMPANY NAME SECURITY FORCE. Do not use terms such as Detective, Protective, Security or other terms suggestive of a PSA/PDA/GGU. For both PSA, PDA CSU cannot use the terms that have been publicly recognized as pertaining to government institutions, international organizations, police, military other law enforcement or paramilitary units other like terms. For both PSA PDA cannot use the terms such as; Manpower; Janitorial; Consultant/Consultancy; Allied; General Services other similar terms that connotes a different line of business other than private security. For both PSA PDA Corporation or Partnership - The Primary Secondary Purpose of Articles of Incorporation/ Partnership for PSA no terms such as securing/protecting an individual/person ; limited to

9 Documentary Requirements: New as Temporary License to Operate

10 New as Temporary LTO for PSA/PDA (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day) Processor, ALS Process application (2 days 6 hours) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval (1 day) Director, CSG Approve/Disapprove application folder (2 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs (1 hour) ENCODER, ALS Encode then release LTO to Applicant (1 hour) Figure B.33 New as Temporary LTO for PSA/PDA Process Flow

11 Step Applicant Service Provider Submits License to Operate (LTO) application folder with SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s 4 Submits SBR to SMO, ALS 5 Claims LTO New as Temporary LTO for PSA/PDA (PROCESS) Checks the completeness validity of documents then verifies database if allowed or authorized Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Companies Prepare LTO memorum recommendation for D, CSG then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum to D, CSG transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum signs transaction slip Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days Notifies applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee to be paid at L Bank of the Philippines (LBP) SMO, ALS 30 mins LBP receives OP payment then issues Special Bank Receipt (SBR) to applicant Attaches the SBR to the application folder Encodes pertinent information to ALS Database Verifies claim stub, releases LTO to applicant let him/her sign the logbook then signs transaction slip turnover its application folder to RS END OF TRANSACTION LBP Action Officer (LBP is an entity outside of the PNP organization, work time not included) SMO, ALS Encoder, ALS Encoder, ALS One P5, One Table B.46 New as Temporary LTO for PSA/PDA New as Temporary LTO for PSA/PDA (REQUIREMENTS) 10 mins 55 mins 5 min TOTAL = 10 days DOCUMENTARY REQUIREMENTS: 1. from Chief, RCSU with inspection report (for provincial application only); 2. LTO Application Form (AL-01); 3. Registration documents from DTI/SEC; 4. Bio-Data/Information Sheet for Director/Partners; 5. Official Receipt National License Fee (P2,500 per year) to be paid only after approval of the application; 6. Registration Fee (P50 per guard per year) to be paid only after approval of the application; 7. Surety Bond for the period of license; 8. Bank Certificate (P500,000); 9. Valid SO/SC LESP of the Licensee;

12 QUALIFICATION STANDARD, REGULATION AND OR RESTRICTIONS: For PSAs Corporate/Business Name - shall contain terms such as; Security; Security Services; Security Agency. Do not use terms such as; Detective, Protective or other terms suggestive of a PDA/CSU/GGU. For PDAs Corporation/Business Name - shall contain terms such as; Detective Agency; Detective Services; Protective Agency; Protective Services. Do not use terms such as Security or other terms suggestive of a PSA/CSU/GGU. For CSUs Name - shall contain terms or name of their Mother Company add the term Security Force at the last part of business name, example: COMPANY NAME SECURITY FORCE. Do not use terms such as Detective, Protective, Security or other terms suggestive of a PSA/PDA/GGU. For both PSA, PDA CSU cannot use the terms that have been publicly recognized as pertaining to government institutions, international organizations, police, military other law enforcement or paramilitary units other like terms. For both PSA PDA cannot use the terms such as; Manpower; Janitorial; Consultant/Consultancy; Allied; General Services other similar terms that connotes a different line of business other than private security. For both PSA PDA Corporation or Partnership - The Primary Secondary Purpose of Articles of Incorporation/ Partnership for PSA no terms such as securing/protecting an individual/person ; limited to

13 Temporary to Regular LTO for CSU (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval TCDS Review recommend approval (1 day) Chief, PNP Approve application (3 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs

14 Figure B.34 Temporary to Regular LTO for CSU Process Flow

15 Step Applicant Service Provider Submits License to Operate (LTO) application folder SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s Submits SBR to SMO, ALS 5 Claims LTO Temporary to Regular LTO for CSU (PROCESS) Checks the completeness validity of documents then verifies database Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Companies Prepare LTO memorums for recommendation for D, CSG C, PNP then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at back of LTO & transaction slip Reviews application folder, recommends approval then signs at back of LTO & transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum for D, CSG signs transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum for D, CSG transaction slip Reviews application folder, recommends approval signs memorum for C, PNP then countersigns at the front of LTO Reviews application folder, recommends approval countersigns memorum for C, PNP Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG TCDS Chief, PNP - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days 1 days 3 days Notify applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee number of SGs to be paid at L Bank of the Philippines SMO, ALS 30 mins P5, LBP Action Officer + LBP receives OP payment then issues (LBP is outside of One P100.00/S Special Bank Receipt (SBR) to applicant the PNP, work G regs + time not included) Other fee/s - Attaches the SBR to the application folder SMO, ALS One 10 mins Encodes pertinent information to ALS Database Encoder, ALS 55 mins Verifies claim stub, releases LTO to applicant let him/her sign the logbook Encoder, ALS 5 mins then signs transaction slip turnover its application folder to RS END OF TRANSACTION TOTAL = 14 days Table B.47 Temporary to Regular LTO for CSU Temporary to Regular LTO for CSU (REQUIREMENTS) DOCUMENTARY REQUIREMENTS: 1. from Chief, RCSU with Inspection Report; 2. LTO Application Form (AL-01); 3. Monthly Disposition Report; 4. Official Receipt for National License Fee to be paid only after approval of the application; 5. Official Receipt for Security Guards Registration Fee to be paid only after approval of the application; 6. Training Certificate (PSMES by SOSIA) of the Licensee or Staff; 7. Photocopy of previous LTO issued (Pending SOSIA computerization);

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17 Temporary to Regular LTO for PSA/PDA (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day) Processor, ALS Process application (2 days 6 hours) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval (1 day) Director, CSG Review recommend approval (2 days) TCDS Review recommend approval (1 day) Chief, PNP Approve application (3 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs (1 hours) Encoder, ALS Encode then release LTO to applicant (1 hours) Figure B.35 Temporary to Regular LTO for PSA/PDA Process Flow

18 Step Applicant Service Provider Submits License to Operate (LTO) application folder SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s Submits SBR to SMO, ALS 5 Claims LTO Temporary to Regular LTO for PSA/PDA (PROCESS) Checks the completeness validity of documents then verifies database Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Companies Prepare LTO memorums for recommendation for D, CSG C, PNP then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at back of LTO & transaction slip Reviews application folder, recommends approval then signs at back of LTO & transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum for D, CSG signs transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum for D, CSG transaction slip Reviews application folder, recommends approval signs memorum for C, PNP then countersigns at the front of LTO Reviews application folder, recommends approval countersigns memorum for C, PNP Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG TCDS Chief, PNP - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days 1 days 3 days Notify applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee number of SGs to be paid at L Bank of the Philippines SMO, ALS 30 mins LBP Action P5, Officer (LBP is LBP receives OP payment then issues P100.00/SG outside of the One Special Bank Receipt (SBR) to applicant regs + PNP, work time Other fee/s not included) - Attaches the SBR to the application folder SMO, ALS One 10 mins Encodes pertinent information to ALS Database Encoder, ALS 55 mins Verifies claim stub, releases LTO to applicant let him/her sign the logbook Encoder, ALS 5 mins then signs transaction slip turnover its application folder to RS END OF TRANSACTION TOTAL = 14 days Table B.48 Temporary to Regular LTO for PSA/PDA

19 Temporary to Regular LTO for PSA/PDA (REQUIREMENTS) DOCUMENTARY REQUIREMENTS: 1. from Chief, RCSU with Inspection Report; 2. LTO Application Form (AL-01); 3. Monthly Disposition Report; 4. Official Receipt for National License Fee to be paid only after approval of the application; 5. Official Receipt for Security Guards Registration Fee to be paid only after approval of the application; 6. Annual Income Tax Return with VAT Payments for the last 3 consecutive months; 7. Surety Bonds with Official receipt; 8. Training Certificate (PSMES by SOSIA) of the Licensee or Staff; 9. Business Permit from the LGU (Where main office is located); 10. Photocopy of previous LTO issued (Pending SOSIA computerization). NOTE: All documentary requirements above shall be properly arranged in: BLUE long folder (file folder tag board plain, legal size); RED alphabet tabbing following above enumeration of requirements; Properly filled up SOSIA application form table of contents on top of requirements. QUALIFICATIONS OF LICENSEE/INCORPORATORS/PARTNERS/MANAGERS: Filipino citizen Holder of Security Officer LESP; Baccalaureate degree holder; No pending case involving moral turpitude; No interest in more than one agency; Not elected or appointed government employee nor with relatives in government service up to third degree of affinity or consanguinity; Must have undergone PSEMS within 1 year (required for Licensee only); at least 25 years of age (required for Licensee only); Signatories: 6 Total Duration: 14 days Approving Authority: Chief, PNP Fees: P 5,000 + P100 per Security Guard for registration (3 year validity)

20 Renewal of Regular LTO for CSU (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day 6 hours) Processor, ALS Process application (2 days) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval (1 day) Director, CSG Approve/Disapprove application folder (2 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs (1 hour) ENCODER, ALS Encode then release LTO to Applicant (1 hour) Figure B.36 Renewal of Regular LTO for CSU Process Flow

21 Step Applicant Service Provider Submits License to Operate (LTO) application folder with SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s Submits SBR to SMO, ALS 5 Claims LTO Renewal of Regular LTO for CSU (PROCESS) Checks the completeness validity of documents then verifies database Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Companies Prepare LTO memorum recommendation for D, CSG then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum signs transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum transaction slip Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days Notify applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee number of Security Guards to be paid at L Bank of the Philippines (LBP) SMO, ALS 30 mins LBP receives OP payment then issues Special Bank Receipt (SBR) to applicant Attaches the SBR to the application folder Encodes pertinent information to ALS Database Verifies claim stub, releases LTO to applicant let him/her sign the logbook then signs logbook turnover its application folder to RS END OF TRANSACTION LBP Action Officer (LBP is an entity outside of the PNP organization, work time not included) SMO, ALS Encoder, ALS Encoder, ALS One One Table B.49 Renewal of Regular LTO for CSU P5, P / SG regs+ Other fee/s Renewal of Regular LTO for CSU (REQUIREMENTS) - 10 mins 55 mins 5 min TOTAL = 10 days DOCUMENTARY REQUIREMENTS: 1. Approved Inspection Checklist issued not later than three (3) months from the date of filing LTO application (Original copy), with condition below; Conducted issued by EMD, SOSIA - for NCR based CSU. Conducted issued by RCSUs within their respective AOR - for outside NCR based CSU. 2. Pay Slips of employed Security Personnel of the department shall contain registered deductions covering their SSS, Pag- IBIG, PHILHEALTH over the last three months upon filling of the applicant for LTO renewal ; 3. Monthly Disposition Report (MDR) one (1) month before the filing LTO renewal application in prescribed format (Notarized). NOTE: All documentary requirements above shall be properly arranged in:

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23 Renewal of Regular LTO for PSA/PDA (FLOWCHART) Notify Applicant APPLICANT Submit application folder Evaluator, ALS Evaluate application folder No Complete Valid? Yes Evaluator, ALS Receive application (1 day 6 hours) Processor, ALS Process application (2 days) Chief, ALS Review recommend approval (1 day) Chief, SLD Review recommend approval (1 day) Asst. Chief, SOSIA Review recommend approval (1 day) Chief, SOSIA Review recommend approval (1 day) Director, CSG Approve/Disapprove application folder (2 days) No Approved? Yes SMO, ALS Notify applicant let them pay license fee & regs. of SGs (1 hour) ENCODER, ALS Encode then release LTO to Applicant (1 hour) Figure B.37 Renewal of Regular LTO for PSA/PDA Process Flow

24 Step Applicant Service Provider Submits License to Operate (LTO) application folder with SOSIA application form for evaluation only (if application folder passed evaluation endorsed for receipt by Evaluator, ALS) Submits LTO application folder with complete valid documentary requirements together with SOSIA application form to be officially received. Receives OP go to L Bank of the Philippines (LBP) to pay the necessary fee/s Submits SBR to SMO, ALS 5 Claims LTO Renewal of Regular LTO for PSA/PDA (PROCESS) Checks the completeness validity of documents then verifies database Officially receives application folder, issues claim stub to applicant let him/her sign logbook then signs transaction slip Communicate authenticity of Documents to issuing Agencies/Offices/Companies Prepare LTO memorum recommendation for D, CSG then attached both to application folder Reviews application folder attached memorum, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then signs at the back of LTO transaction slip Reviews application folder, recommends approval then countersigns at the back of LTO, memorum signs transaction slip Reviews application folder, recommends approval then signs at the back of LTO, memorum transaction slip Approves application then signs memorum LTO Office/Person Responsible Evaluator, ALS Forms One Fees Time Evaluator, ALS One 1 day Processor, ALS Processor, ALS Chief, ALS Chief, SLD Assistant Chief, SOSIA Chief, SOSIA Director, CSG - 2 days 6 hours 1 day 1 day 1 day 1 day 2 days Notify applicant of approved LTO SMO, ALS 20 mins Issues Order of Payment (OP) to applicant for national license fee number of Security Guards to be paid at L Bank of the Philippines (LBP) SMO, ALS 30 mins LBP receives OP payment then issues Special Bank Receipt (SBR) to applicant Attaches the SBR to the application folder Encodes pertinent information to ALS Database Verifies claim stub, releases LTO to applicant let him/her sign the logbook then signs logbook turnover its application folder to RS END OF TRANSACTION LBP Action Officer (LBP is an entity outside of the PNP organization, work time not included) SMO, ALS Encoder, ALS Encoder, ALS One One Table B.50 Renewal of Regular LTO for PSA/PDA P5, P / SG regs + Other fee/s - 10 mins 55 mins 5 min TOTAL = 10 days

25 Renewal of Regular LTO for PSA/PDA (REQUIREMENTS) DOCUMENTARY REQUIREMENTS: 1. Approved Inspection Checklist issued not later than three (3) months from the date of filing LTO application (Original copy), with condition below; Conducted issued by EMD, SOSIA - for NCR based PSA. Conducted issued by RCSUs within their respective AOR - for outside NCR based PSA. 2. Surety Bond Official Receipt (Original Photocopy), with conditions below; Under the name of PSA. Issued not later than six (6) months from the date of filing LTO application with Official Receipt (OR) showing premium payment of surety bond as follows: Number of Guards Minimum Coverage Amount 199 below P 50, P 100, P 150, , P 200, Monthly Disposition Report (MDR) one (1) month before the filing LTO renewal application in prescribed format (Notarized). (Original Copy) NOTE: All documentary requirements above shall be properly arranged in: BLUE long folder (file folder tag board plain, legal size); BLUE alphabet tabbing following above enumeration of requirements; Properly filled up SOSIA application form table of contents on top of requirements. QUALIFICATIONS OF LICENSEE/INCORPORATORS/PARTNERS/MANAGERS: Filipino citizen Holder of Security Officer LESP; Baccalaureate degree holder; No pending case involving moral turpitude; No interest in more than one agency; Not elected or appointed government employee nor with relatives in government service up to third degree of affinity or consanguinity; Must have undergone PSEMS within 1 year (required for Licensee only); at least 25 years of age (required for Licensee only); Signatories: 5 Total Duration: 10 days Approving Authority: Director, CSG Fees: P 5,000 + P100 per Security Guard for registration + Other applicable fee/s (3 years validity)

26 Application for Accreditation of Private Security Training Institute (PSTI) Applicant RCSU Evaluator NO Complete, Valid & Authentic YES RCSU Action RCSU Inspection Team Asst. Chief, RCSU Chief, RCSU Chief, SOSIA Figure B.38 Process Flow for Application for Accreditation of PSTI

27 Procedure: Application for Accreditation of Private Security Training Institute (PSTI) STEP APPLICANT SERVICE PROVIDER OFFICE/PERSON RESPONSIBLE FORMS FEES PROCESSING TIME 1 Submit the original authenticated requirements Checks Completeness & Validity of Documents Processor Evaluation forms/transaction slips 1 hour Checks the Inspection Report Chief, Supervision Inspection 20 mins Reviews, checks documents authenticity prepare Certificate of Accreditation Chief, Accreditation Section 45 mins Recommend Approval & affix initial under the name of Chief, SOSIA Chief, STMD 30 mins Recommends approval & Affix initial under the name of Chief, SOSIA Signs the Certificate of Accreditation Assist. Chief, SOSIA Chief, SOSIA 30 mins 30 mins Issues an Order of Payment (OP) Processor 10 mins 2 Receives OP pay the necessary fees to L Bank of the Philippines (LBP) LBP is an entity outside of the PNP organization (work time not included) LBP Action Officer P 5, mins 3 Submits the special bank receipt (SBR) to the processor 4 Claims the Accreditation Certificate Attaches the SBR to the respective folder Releases the Accreditation Certificate returns the original documents to the applicant Processor Processor 10 mins END OF TRANSACTION 4 HOURS 10 MINS Table B.51 Accreditation of Private Security Training Institute (PSTI) Procedure

28 DOCUMENTARY REQUIREMENTS: ACCREDITATION AS PRIVATE SECURITY TRAINING INSTITUTE FOR REGULAR COURSE NEW 1. Letter Request addressed to C, SOSIA (Original) 2. SEC Certificate of Incorporation (Original Photocopy) 3. PSTI Appointment Order (Original Photocopy) 4. Resume/Curriculum Vitae (Original) Certificate of Employment of Non-Teaching Staff (Original) 5. Courses Offered (Original) (BSSC, BSGC, RTC, ISET) 6. Training Cost Annual Operational Budget (Original) 7. Sketch of the Training School Location (Original) 8. Business Permit issued by the Local Government Unit(LGU) (Original) 9. Inspection Report (Original) 10. MOA with FEO Accredited Firing Range (Original) 11. from the RCSU (Original) for Applicants OUTSIDE METRO MANILA Signatories: 5 Approving Authority: Chief, SOSIA Total Duration: 4 hours 10 mins Fees: P 5, Notes: 1. The following ORIGINAL documents will be returned to the applicant after the approval of the accreditation: a. Certificate of Accreditation of Training Institute b. Business Permit ALL OTHER ORIGINAL DOCUMENTS WILL BE RETAINED BY STM, SOSIA FOR RECORDS PURPOSES, ADMINISTRATIVE AND/OR LEGAL PURPOSES. 2. Only applicant with COMPLETE, VALID AUTHENTIC documents shall be accepted processed by Security Training Management Division, SOSIA.

29 DOCUMENTARY REQUIREMENTS ACCREDITATION AS PRIVATE SECURITY TRAINING INSTITUTE FOR REGULAR COURSE RENEWAL 1. Letter Request addressed to C, SOSIA (Original) 2. SOSIA Certificate of Accreditation of Private Security Training Institute (PSTI) Photocopy 3. Business Permit issued by the Local Government Unit (LGU) (Original) 4. Training Annual Accomplishment Report (Original) 5. Inspection Report (Original) 6. MOA with FEO Accredited Firing Range (Original) 7. Certificate of Accreditation of Firing Range authenticated by FEO 8. from the RCSU (Original) for Applicants OUTSIDE METRO MANILA Signatories: 5 Approving Authority: Chief, SOSIA Total Duration: 4 hours 25 mins Fees: P 5, Notes: 1. The following ORIGINAL documents will be returned to the applicant after the approval of the accreditation: a. Certificate of Accreditation of Training Institute b. Business Permit c. Annual Income Tax Return (BIR Form 1702) ALL OTHER ORIGINAL DOCUMENTS WILL BE RETAINED BY STM, SOSIA FOR RECORDS PURPOSES, ADMINISTRATIVE AND/OR LEGAL PURPOSES. 2. Only applicant with COMPLETE, VALID AUTHENTIC documents shall be accepted processed by Security Training Management Division, SOSIA.

30 DOCUMENTARY REQUIREMENTS ACCREDITATION AS PRIVATE SECURITY TRAINING INSTITUTE FOR SPECIALIZED COURSE NEW 1. Letter Request addressed to C, SOSIA (Original) 2. PSTI Appointment Order (Original) 3. Program of Instruction (ORIGINAL) 4. Inspection Report (Original) 5. from the RCSU (ORIGINAL) for applicants OUTSIDE METRO MANILA Signatories: 5 Approving Authority: Chief, SOSIA Total Duration: 4 hours 30 mins Fees: P 5, Note: Only applications with COMPLETE, VALID AUTHENTIC documents shall be accepted processed by Security Training Management Division DOCUMENTARY REQUIREMENTS: ACCREDITATION AS PRIVATE SECURITY TRAINING INSTITUTE SPECIALIZED COURSE- RENEWAL 1. Letter Request addressed to C, SOSIA (Original) 2. SOSIA Certificate of Accreditation of Private Security Training Institute for Specialized Courses 3. SOSIA Certificate of Accreditation of Teaching Staff (Photocopy), License to Exercise Security Profession (LESP) (Photocopy) PSTI Appointment Order (Original Photocopy) 4. Training Accomplishment Report 5. Inspection Report (Original) 6. from the PNP Regional Director (Original) For applicants based OUTSIDE METRO MANILA Note: All documentary requirements shall be properly arranged, covered with table of contents in a blue long folder, with white numeric tabbing following the above enumeration. Only applications with COMPLETE, VALID AUTHENTIC documents shall be accepted processed by Security Training Management Division Signatories: 5 Total Duration: 1 hour Approving Authority: Chief, SOSIA Fees: P2,500.00/year

31 Application for the Issuance of Authority to Employ/Deploy Protective Agent (PA) Applicant RCSU Evaluator NO Complete Valid YES RCSU Processor Asst. Chief, RCSU Chief, RCSU Chief, SOSIA Director, CSG Chief, PNP Figure B.39 Process Flow for Application for the Issuance of Authority to Employ/Deploy Protective Agent (PA)

32 Procedure: Issuance of Authority to Employ/Deploy Protective Agent (PA) Step Applicant Service Provider Office/Person Responsible Forms Fees Time Checks the validity completeness of the documents Officially receives the application folder issues claim stub RCSU Processor 15 min 5 min Encodes the baseline information, prepares the Authority transmittal, attaches the transaction slip RCSU Processor 1 hour 1 Submit the original authenticated requirements with tabs in one folder Reviews signs the transaction slip (Transmittal of the application folder to SOSIA (Attn: C, EMD)) Countersigns the transmittal endorses to Chief, SOSIA Signs endorses the memo the Authority to D, CSG Signs endorses the memo to the TCDS Asst. Chief, RCSU 2 days, 2 hours Chief, RCSU Chief, EMD Asst. Chief, 1 hour SOSIA Chief, SOSIA 4 hours D, CSG 1 day Signs the memo addressed to C, PNP TCDS 1 day Go to L Bank of the Philippines (LBP) pay the necessary fees Submit the special bank receipt (SBR) to the Processor Claim the Authority to deploy/employ PA Signs the Authority to Deploy PAs (work time not included) Issues an order of payment LBP is an entity outside of the PNP organization (work time not included) Attaches the SBR to the folder Encodes releases the Authority returns the original documents to the applicant END OF TRANSACTION C, PNP 3 days RCSU Processor LBP Action Officer RCSU Processor 5 min _ 5 min TOTAL = 8 days 30mins Table B.52 Authority to Employ/Deploy Protective Agent (PA) Procedure This shall be discounted. The business of deployment/employment of PAs is the exclusive domain of PDAs

33 DOCUMENTARY REQUIREMENTS: 1. Letter Request from the Licensee stated therein the contact number/information purpose 2. Photocopy of Firearms Licenses to be used by PAs - Authenticated by Records Section, FLD, FEO) 3. Threat Assessment (Confidential) signed by RD, PROs issued within the last six (6) months from the date of application of authority 4. Photocopy of Security Service Contract with Client (Duly Notarized) 5. Affidavit of Undertaking of the Protectee/s Note: All documentary requirements shall be properly arranged, covered with table of contents in a blue long folder, with white numeric tabbing following the above enumeration. Signatories: 5 Total Duration: 6 days 30mins Approving Authority: Chief, PNP Fee:

34 Application for Accreditation of PSA to Employ/Deploy Protective Agent (PA) Applicant RCSU Evaluator NO Complete Valid YES RCSU Processor Asst. Chief, RCSU Chief, RCSU Chief, SOSIA Figure B.40 Process Flow for Application for Accreditation of PSA to Employ/Deploy Protective Agent (PA)

35 Procedure: Accreditation of PSA to Employ/Deploy Protective Agent (PA) Step Applicant Service Provider Office/Person Responsible Forms Fees Time Checks the completeness of the documents Officially receives the application folder issues claim stub RCSU Processor 15 min 5 min 1 Submit the original authenticated requirements with tabs in one folder Encodes the baseline information, prepares the Accreditation Certificate, attaches the transaction slip Reviews signs the transaction slip(transmittal of the application folder to SOSIA (Attn: C, EMD)) Reviews signs transaction slip endorses to Chief, SOSIA Signs the Accreditation Certificate RCSU Processor Asst. Chief, RCSU Chief, RCSU Chief, EMD Asst Chief, SOSIA Chief, SOSIA 1 hour 2 days, 2 hours 1 hour 4 hours Go to L Bank of the Philippines (LBP) pay the necessary fees Submit the special bank receipt (SBR) to the application folder Claim the Accreditation to Employ/Deploy PA Issues an Order of Payment (OP) LBP is an entity outside of the PNP organization (work time not included) Attaches the SBR to the folder Encode data then releases the Accreditation Certificate returns the original documents to the applicant END OF TRANSACTION RCSU Processor LBP Action Officer RCSU Processor OP - 5 mins 5 min TOTAL = 3 days, 30 mins _ Table B.53 Accreditation of PSA to Employ/Deploy Protective Agent (PA) Procedure

36 DOCUMENTARY REQUIREMENTS: 1. Letter Request stated therein the list of employed licensed Protection Agents if any 2. Listing of Prospective Clients 3. Affidavit of Undertaking that PSA upon expiration of its LTO must apply for a PDA LTO before it can continue to engage in Personal Security Protection Service Note: All documentary requirements shall be properly arranged, covered with table of contents in a blue long folder, with red numeric tabbing following the above enumeration. Signatories: 5 Approving Authority: Chief, SOSIA Total Duration: 1 day 30 minutes Fee:

37 Application for Accreditation of Training Director, Officer Instructor Applicant RCSU Evaluator NO Complete, Valid & Authentic YES RCSU Processor Asst. Chief, RCSU Chief, RCSU Chief, SOSIA Figure B.41 Process Flow for Application for Accreditation of Training Director, Officer Instructor

38 Procedure: Accreditation of Training Director, Officer Instructor STEP APPLICANT SERVICE PROVIDER OFFICE/PERSON RESPONSIBLE FORMS FEES PROCESSING TIME 1 Submit the original authenticated requirements Receives/checks completeness of documents Checks the document s authenticity the RCSU Processor Asst. Chief, RCSU Evaluation form/transaction slips 1 hour 45 mins Reviews the documents, indicates the specialization, & prepares Certificate of Accreditation Asst. Chief, RCSU 45 mins Recommends approval Chief, RCSU 30 mins Affix the initial to for Certificate of Accreditation Assist. Chief, SOSIA 30 mins Signs the Certificate of Accreditation Chief, SOSIA 30 mins Issues an Order of Payment (OP) RCSU Processor 10 mins 2 Receives OP pay the necessary fees to L Bank of the Philippines (LBP) LBP is an entity outside of the PNP organization (work time not included) LBP Action Officer P mins 3 Submit the special bank receipt (SBR) to the processor 4 Claim the Accreditation Certificate Attaches the SBR to the respective folder Releases the Certificate of Accreditation returns the original documents to the applicant RCSU Processor 15 min END OF TRANSACTION 4 HOURS 25 MINS Table B.54 Accreditation of Training Director, Officer Instructor Procedure

39 DOCUMENTARY REQUIREMENTS: ACCREDITATION AS PRIVATE SECURITY TRAINING DIRECTOR NEW 1. Filled-up SOSIA Application Form 1 2. Résumé (Original) 3. Master s Degree Diploma Transcript of Records (TOR) or Bachelor of Laws Diploma Transcript of Records (TOR) Original Photocopy 4. Drug Test Report (Original) 5. Neuro-Psychiatric (NP) Evaluation Report (Original) 6. NBI Clearance (Original) 7. Local Police Clearance (Original) 8. Barangay Clearance (Original) ACCREDITATION AS PRIVATE SECURITY TRAINING DIRECTOR RENEWAL 1. SOSIA Application Form 2 (Original) 2. Master s Degree Diploma Transcript of Record (TOR) or Bachelor of Laws Diploma Transcript of Record (TOR) Original Photocopy 3. PNP DI Clearance or RID Clearance (Original) 4. Drug Test Report (Original) 5. Neuro-Psychiatric (NP) Evaluation Report (ORIGINAL) Note: All documentary requirements shall be properly arranged, covered with table of contents in a white or plain long folder, with white numeric tabbing following the above enumeration. Notes: 1. The following ORIGINAL documents will be returned to the applicant after the approval of the accreditation: a. Diploma b. Transcript of Records c. Certificate of Trainers Training Methodology Course or its equivalent. ALL OTHER ORIGINAL DOCUMENTS WILL BE RETAINED BY STMD, SOSIA FOR RECORDS PURPOSES, ADMINISTRATIVE AND/OR LEGAL PURPOSES 2. Only application with COMPLETE, VALID AUTHENTIC documents shall be accepted process by Security Training Management Division SOSIA.