COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

Transcription

1 BY ORDER OF THE COMMANDER YOKOTA AIR BASE YOKOTA AIR BASE INSTRUCTION SEPTEMBER 2017 Operations YOKOTA AIR BASE RECALL PROCEDURES COMPLIANCE WITH THIS PUBLICATION IS MANDATORY ACCESSIBILITY: Publications and forms are available for downloading or ordering on the e-publishing website at RELEASABILITY: There are no releasability restrictions on this publication OPR: 374 AW/CP Supersedes: YOKOTA ABI , 7 February 2013 Certified by: 374 AW/CP (Maj Justine T. Nardone) Pages: 30 This instruction implements Air Force Policy Directive (AFPD) 10-2, Readiness, and describes procedures used by Yokota Air Base (AB) to implement pyramid recalls. This instruction applies to all agencies assigned to the 374 AW and partner units. This instruction requires collecting and maintaining information protected by the Privacy Act of 1974 authorized by 10U.S.C. 8013, Secretary of the Air Force and E.O (SSN). System of records notice F033 AF C Locator, Registration and Postal Directory Files (May 9, 2003, 68 FR 24944) applies. Ensure that all records created as a result of processes prescribed in this publication are maintained in accordance with (IAW) AFMAN , Management of Records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) located at: Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route AF Forms 847 from the field through the appropriate functional chain of command. SUMMARY OF CHANGES This document has been substantially revised and must be completely reviewed. Major changes include: Updated general information; changed Group Command Centers (GCCs) to Group Subject Matter Experts (Group SMEs); clarified the role of Installation Personnel Readiness (IPR); updated Pyramid Recall Procedures; updated 515 AMOG/730 AMS recall procedures; updated types of recalls; updated responsibilities; updated WSA recall procedures, updated 374 AW Director of Staff responsibilities; changed recall roster submission timeline; added key

2 2 YOKOTAABI SEPTEMBER 2017 personnel and on-call roster section; added INWS section; updated Figure A4.2; added Figure A4.3; added Attachment 6; updated references. 1. General Procedures and Terminology Recall Types/Options Pyramid Recall System Execution Responsibilities Recall Roster Maintenance / Responsibilities Key Personnel Status/On-Call Rosters / Aircrew Accountability Installation Notification & Warning System (INWS)/Mass Notifications Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 18 Attachment 2 RECALL STATUS REPORTS 20 Attachment 3 PARTNER UNIT NOTIFICATION LIST (WHEN DIRECTED BY 374 AW/CC) 22 Attachment 4 PYRAMID RECALL ROSTER FORMAT EXAMPLE 25 Attachment 5 PYRAMID RECALL PROCEDURE BASELINE 29 Attachment 6 EXAMPLE ON-CALL / STANDBY LETTER 30

3 YOKOTAABI SEPTEMBER General Procedures and Terminology The purpose of a base-wide recall or mass notification is to provide timely notification and/or information to all Wing and Partner (Tenant) units and/or to recall personnel to duty. This is accomplished using the Pyramid Recall System (PRS). The type of information passed using these procedures includes, but is not limited to: establishing accountability, disseminating critical information, threat to the installation, host-nation/us emergency, natural disaster, severe weather alerts, changes in Defense Readiness Condition (DEFCON)/Force Protection Condition (FPCON)/Typhoon Conditions (TCCOR), major accidents; or other time-sensitive information requiring broad dissemination The primary means of base-wide recalls/notifications is the Pyramid Recall System. Enhanced notification tools such as AtHoc, Microsoft Lync, and other mass messaging systems are all tools to augment the Pyramid Recall System. These tools will not replace Pyramid Recalls. If a member receives an AtHoc or other type of mass notification message, do not assume other people have been notified. Proceed with Pyramid Recall procedures. It is each member s responsibility to ensure the next person in the chain has been notified The term partner unit refers to all tenant military and civilian organizations located on or assigned to Yokota AB that are not under the 374th Airlift Wing The 374 AW/CP also acts as the 5th Air Force Command Center and Air Mobility Command Center (AMCC) for Yokota Air Base The 374th Airlift Wing Commander (374 AW/CC) or designated representative is the authority for ordering base wide recall/notification procedures. The 374th Airlift Wing Command Post (374 AW/CP) will initiate all base-wide notifications/recalls. Flexibility exists to accommodate varying levels of personnel recalled. Partner units inclusion in recalls will be at the discretion of the 374 AW/CC or designated representative Pyramid Recall System (PRS). Each group, unit/squadron, and partner organization is responsible for developing and maintaining a plan to contact all assigned unit personnel; as well as providing a method to be contacted by the 374 AW/CP during duty and non-duty hours The primary means of recalling personnel is the Pyramid Recall System (PRS). Units must develop and maintain current Pyramid Recall Rosters (PRRs) to facilitate immediate recall of personnel, both overtly and covertly, whether or not electronic communications are available Overt Recall Procedures: Use all means available to recall personnel to include use of Giant Voice, telephones, radios, speaker-equipped vehicles, mass notification systems such as AtHoc, etc Covert Recall Procedures: Use only telephone, encrypted radio or personal contact to recall base personnel. Do not use Giant Voice, unencrypted radios, AtHoc, speaker equipped vehicles, etc Crisis Action Team (CAT). The CAT will be activated by the 374 AW/CC or designated representative IAW YABI Yokota Crisis Action Team (CAT) Operations.

4 4 YOKOTAABI SEPTEMBER Emergency Operations Center (EOC). The EOC is activated by the 374 AW/CC or designated representative. This may be delegated to the 374 MSG/CC IAW YABI 10-2 Yokota AB Installation Emergency Management Plan Comm-in. This means telephone systems are in working order and that no security concerns exist. This is the primary means of conducting recalls/notifications. See Paragraph for further information and procedures Comm-out. This means either the telephone systems are inoperative due to damaged communication infrastructure or when a comm-in recall would cause security concerns. See Paragraph for further information and procedures To facilitate effective communications when the CAT/EOC is activated, or when partner unit notifications/accountability must be maintained and tracked, the 374 AW will use the Group Subject Matter Experts (SMEs)/UCC system. Group SMEs represent each Group in the CAT facility. They are the conduit for information passed to, or received from, their respective squadrons/units. They will primarily communicate with unit/squadron Unit Control Centers (UCCs), to pass command directives. The Group SMEs also contact and take accountability for select partner units, when required. When the CAT CORE Team is convened, each group from the 374th Airlift Wing will send the Group SME to the primary or alternate CAT location. Unit representation from the 730th AMS and 515th AMOG will be present if the recall specified their presence Unit Control Centers (UCC). UCCs establish communication with Group SMEs when the CAT is activated. They provide the means for squadron/unit commanders to pass and receive information to/from Senior Leadership and the CAT Staff. Whenever the CAT activates with Group SMEs, UCCs will also activate. EXCEPTION: When Group SMEs are activated to conduct partner unit accountability, UCCs may not need to stand up. The 374 AW/CC will be directive. 2. Recall Types/Options Recall Overview. The recall process is initiated by the 374 AW/CP when directed by the 374 AW/CC or designated representative. The 374 AW/CC or designated representative will determine which recall to initiate depending on the situation, or as directed by higher headquarters The R-hour is the reference time determined by the 374 AW/CC to initiate a recall/notification. The Q-hour is the time that mobility operations will start in preparation for a deployment and will be determined by the 374 AW/CC or HHQs (if applicable). Since accountability reports are due based upon the R-hour, this time will be relayed to members of the CAT/Group SMEs/UCCs (if activated). Q-hour may be relayed for mobility recalls if known/determined at the time of the recall When directed by the 374 AW/CC, the 374 AW/CP will contact the 374 AW/CV, 374 AW/CCC, 374 AW/DS, 374 AW/XP, and Group Commanders. If directed, the CP will also contact the 515 AMOG/CC, who will in turn, contact the 730 AMS/CC The Group CCs initiate their organization s PRS. The 730 AMS/CC and the 515 AMOG/CC will initiate their units PRS.

5 YOKOTAABI SEPTEMBER If the applicable recall activates the CAT, all Group Commanders, 374 AW/XP, and 374 AW/DS will also follow the CAT activation instructions, to include notifying their Group SME representative, in accordance with YABI Yokota Crisis Action Team (CAT) Operations The 374 AW/DS (Primary) or 374 CPTS/CC (Secondary) will notify Wing Staff Agency Chiefs (XP and CP need not be notified as they have already been notified by CP) General Recall. This is used to bring members into their units/work stations. Units and agencies initiate pyramid recall. CAT/EOC will not activate unless specified by the 374 AW/CC. Units do not contact aircrew members in pre-departure crew rest and air traffic controllers in crew rest, unless this option is authorized by the 374 AW/CC or 374 OG/CC. This will be specified in the recall message Mobility Recall. This is used for the deployment of forces. Accomplish all steps for a General Recall, and consider activation of the Full Staff CAT (374 AW/CC will be directive). Additionally, all mobility work centers will activate (Deployment Reception Control Center (DRCC)/Processing line, etc.). After contacting their UCCs, personnel will report to their mobility work centers as applicable Accountability Recall : This is used for Group SMEs and UCCs to report immediately to their duty sections, activate their workstations and conduct a communications check. Units and agencies will initiate their pyramid recall procedures. If 374 AW/CC directs, Group SMEs may conduct accountability from a location other than the CAT facility. Personnel will not report to their duty sections, unless specified otherwise by their chain of command. Units do not contact aircrew members in pre-departure crew rest and air traffic controllers in crew rest, unless otherwise specified. Group SMEs will contact their assigned Partner Units (see Attachment 3) and have them initiate their PRS, if required. Group SMEs will be responsible for tracking accountability status for their units and assigned partner units. Each unit will report to their Group SME on an hourly basis the percentage of members contacted until 100% completion, as specified in paragraph and Attachment The CAT Director and/or 374 AW/CP in coordination with the Installation Personnel Readiness (IPR) office, will be the focal point to collect/monitor recall information and make applicable reports to the 374 AW/CC. See Paragraph and Attachment Information Recall Announcement. The information recall is used if the 374 AW/CC or designated representative only wants to push a message without a feedback loop. Examples include: base lockdown, shelter-in-place, or other situation where the CAT cannot physically convene. This could also be used for important announcements such as facility closures due to forecast inclement weather, etc. The 374 AW/CC or designated representative determines if Group SMEs/UCCs will be activated, or if mass notification methods can be used instead.

6 6 YOKOTAABI SEPTEMBER Shelter-In-Place. The purpose of this notification is to protect the base population from fire, explosive hazards, falling objects, and inhalation hazards. The 374 AW/CC will direct the 374 AW/CP to send out Installation Notification and Warning System (INWS) messages, to include Giant Voice and other mass notification systems (AtHoc, etc.). An Accountability Recall is recommended following All Clear Personnel will execute Shelter-In-Place procedures IAW YABI 10-2 Yokota AB Installation Emergency Management Plan and Airman s Manual Lockdown. This is used when an Active Shooter or violent incident takes place or the threat of a violent event exists, which requires all personnel to take quick action to save lives. An Accountability Recall is recommended following All Clear Any unit initiating lockdown procedures in reaction to an Active Shooter will notify the 374 AW/CP immediately Refer to your unit s lockdown procedures, in addition to YABI 10-2 Yokota AB Installation Emergency Management Plan and Airman s Manual for individual Lockdown/Active Shooter actions Inquiry. This will be used when the Wing Commander desires an acknowledgement from each unit in the Wing/Base, confirming receipt of the message If partner units require notification, consider activation of Group SMEs in order to facilitate timely notifications/accountability due to Group SMEs being responsible for maintaining 24 hour POC contact information Crisis Action Team (CAT) Recall : Follow CAT activation guidance in Yokota ABI The 374 AW/CC or designated representative is the authority to activate the CAT. The 374 AW/CC will specify a Level 2, 3 or 4 CAT in the recall order. Any caveats or changes to the above will be specified in the recall message. This option can be stand alone or combined with another recall option Emergency Operations Center (EOC) Recall : Follow EOC Activation guidance in YABI 10-2 Yokota AB Installation Emergency Management Plan. Generally the EOC will be activated in response to an emergency, usually after the Incident Commander (IC) determines that the emergency can no longer be handled unless the EOC is activated. This option can be stand alone, or combined with another recall option Threat Working Group (TWG) Recall : This recall assembles members of the Wing Commander s Threat Working Group. This can be initiated by the 374 AW/CC or designated representative or the Wing Anti-Terrorism Officer (ATO). 374 AW/CP will contact the Wing Anti-Terrorism Officer, and in turn, he or she is responsible for contacting the members of the Threat Working Group Telephone Standby. Personnel placed on telephone standby will remain in the immediate vicinity (i.e., within hearing distance) of their telephone or carry a cell phone while awaiting further instructions. They will be available for immediate recall and will report for duty at their regularly scheduled time unless otherwise directed.

7 YOKOTAABI SEPTEMBER Additional Recall Options. These options allow the 374 AW/CC or designated representative the ability to further tailor or augment recall options to the particular situation requiring a recall. These may or may not be included in a recall message. These options may be executed individually or in combination with one another Option 1 Activates the EOC Option 2 Activates the CAT. 374 AW/CC or designated representative will specify the CAT Level Option 3 Directs personnel to report to their unit carrying their chemical gear and IPE (bagged) Option 4 Directs Commanders to disregard crew rest for aircrew and air traffic controllers who are in crew rest Option 5 Initiates the security forces augmentation program. Security forces augmentees will report to their UCCs for accountability and then proceed immediately to Building Option 6 Eliminates the need to recall non-mission essential civilian personnel (e.g., exercises, PRS test) Option 7 Places personnel in Telephone Standby For pyramid recalls and tests of the pyramid notification system, civilians will be contacted as directed by the declaring authority but will not be placed on standby or recalled to duty without explicit direction of the wing, group or partner unit commander During a recall to duty, crew/shift workers should follow their current duty schedule and remain on telephone standby unless otherwise directed. 3. Pyramid Recall System Execution Pyramid Recall System Execution. The 374 AW/CC or designated representative will direct the 374 AW/CP to initiate the recall. The recall notification may add additional measures commensurate with the situation In the event of a natural disaster, Higher Headquarters directed, and/or national emergency recall, IPR will also send out an Air Force Personnel Accountability and Assessment System (AFPASS) recall. This AFPASS recall can be sent in conjunction with Pyramid Recall procedures The 374 AW/CP will contact the 374 AW/CV, 374 AW Group Commanders, 374 AW/XP, 374 AW/DS, and 515 AMOG (if required) The 374 AW Group Commanders, and 515 AMOG (if required), will then contact their respective executive staff and Squadron Commanders. Squadron Commanders will, in turn, contact their unit s members in accordance with their Pyramid Recall System The 374 AW/CP will contact any geographically separated units which do not fall under the responsibility of 374 AW Group Commanders; but which are still administratively associated with Yokota AB due to MOU, MOA, etc.

8 8 YOKOTAABI SEPTEMBER The 374 AW/DS (Primary) or 374 CPTS/CC (Secondary) will contact the WSA Chiefs (Except XP and CP, as they are contacted directly by the 374 AW/CP), 374 CPTS/CC, and wing front office personnel To facilitate effective communications when the CAT/EOC is activated or partner unit notifications/accountability must be maintained and tracked, the 374 AW uses the Group SME/UCC system Each group will have individuals identified to serve as their respective Group SME, who reports to their respective Group Commander. Wing Staff Agencies (WSA) will have a Group SME responsible to the 374 AW/DS (Primary) or 374 CPTS/CC (Secondary) Each squadron (or unit/agency) within those groups will ensure all UCC responsibilities are fulfilled. The exceptions are the 374th Medical Group (374 MDG) which will only operate one UCC due to its size and nature of operation Final control to deactivate the specific Group SMEs or UCC remains with the Wing Commander or designated representative Group SMEs and UCCs will report and track personnel strength and accountability as directed by the CAT Director (if activated) or 374 AW/CC utilizing Unit Level Unit Virtual Operation Center (VOC), Excel, SharePoint, voice report, or other available means. See Attachment 2 for required information to update the recall tracker. Personnel strength reporting begins at R-Hour plus 1 and continues every hour thereafter until all units have attained 100% personnel accountability. The 374 AW/CC s goal is 100% contact of all accountable personnel by R-hour plus 3. The Installation Personnel Readiness (IPR) office, in coordination with the CAT Director and/or 374 AW/CP, will be the focal point to collect/monitor recall information and make applicable reports to the 374 AW/CC. IPR will forward AFPAAS recall status reports to Higher Headquarters, when directed by Higher Headquarters guidance and as requested by 374 AW/CC. If IPR is directed to track recall status, all Group SMEs will collect the data for their respective units and forward the information to them at DSN /9518 or via at NIPR: 374fss.fsoxi@us.af.mil or SIPR: 374mss.readiness@yokota.af.smil.mil. NOTE: Personnel in crew rest will be considered accounted for, unless directed to be recalled Group SMEs and/or UCCs will establish accountability procedures for dependents when their sponsor is TDY or on leave if required (natural emergencies, regional accountabilities etc.) Use the following verbiage during all recalls: This is (Rank/Name) from the Yokota Command Post. (XXXX) recall is in effect. Option(s) (1, 2, 3, etc.) applies (if required). R-hour is (if required) (Add any additional information or instructions as given by the 374 AW/CC or designated representative) The 374 AW/CC has the option to pass additional information at the end of the verbiage if deemed necessary. In order to ensure the message is relayed as accurately as possible, it is highly encouraged that members write down the notification message and relay it word-by-word.

9 YOKOTAABI SEPTEMBER If directed by the 374 AW/CC or designated representative, the 374 AW/CP will begin recall/information announcements on the Giant Voice System at appropriate intervals until the CAT or wing leadership determines the wing has reached a missioncapable status The pyramid recall system may be implemented using either Comm-in or Comm-out procedures Comm-in Recalls. The primary method to notify personnel is by telephone. If an individual cannot be reached within two hours after recall start time, the unit should send a runner to the member s residence If unable to contact the next individual on the roster within 5 minutes, contact the individual or individuals below that person in the PRR. Continue attempting contact with that person until instructed otherwise by your Commander/Group SME/UCC (consider dispatching a runner). The names of all individuals not contacted should be passed to your Commander/Group SME/UCC as soon as possible Comm-out Recalls. Under comm-out conditions, there may not be the ability to initiate a voice recall, or the nature of the threat requires a higher level of security. During comm-out recalls, the primary method to initiate a recall is by dispatching preassigned runners during duty and non-duty hours to the BDOC. 4. Responsibilities The 374 AW/CC or designated representative will inform the 374 AW/CP that he/she wishes to initiate a comm-out recall. Or, the 374 AW/CP will dispatch a runner to the BDOC in order to send a patrolman to the 374 AW/CC to inform him/her of a situation that may require a recall. The BDOC in turn will dispatch patrolman to the 374 AW/CC/CV and/or 374 AW Group Commanders or Deputies quarters and/or office If the comm-out recall includes an order to activate the CAT and/or EOC, units will send runners to the CAT to receive further instructions (Yokota Command Directives). The control center structure will be established using runners in place of fax, and telephone systems The 374 AW/CC or designated representative: Will direct the 374 AW/CP to initiate all recalls for Yokota AB Direct Crisis Action Team (CAT) and/or Emergency Operations Center (EOC) activation Permit Group SMEs and UCCs to execute recall of their assigned group and unit personnel from other than CAT/Squadron facilities, if necessary Direct/authorize use of the INWS (Giant Voice, enterprise mass notification systems such as AtHoc, etc.) targeted to the entire base populace th Airlift Wing Command Post (374 AW/CP) will: Initiate recalls when directed by the 374 AW/CC or designated representative.

10 10 YOKOTAABI SEPTEMBER Immediately notify the Installation Personnel Readiness (IPR, 374 FSS/FSOXI) office or stand-by personnel in the event of a recall Notify 374th Security Forces Squadron Base Defense Operations Center (374 SFS/BDOC) in the event of a comm-out or covert recall When the CAT is activated and the situation requires, notify and request a Security Forces sentry Notify 374 AW Group Commanders If the 374 AW/CP is unsuccessful contacting a commander, they will contact a deputy commander and/or an executive officer, and that commander will be considered notified by the CP. It is the responsibility of the notified member to contact his/her respective commander and Group SMEs, if necessary Activate the Installation Notification Warning Systems (INWS) INWS includes the Giant Voice and enterprise mass notification systems such as AtHoc Obtain and file current recall rosters of all 374 AW, 5th AF, and partner units assigned or attached to Yokota AB, by working with Group/Squadron/Unit Pyramid Recall Roster Monitors. Recall rosters will be sent to the 374 AW/CP on the first duty day of each month Maintain procedures to initiate the PRS Execute command center activations and recalls of personnel and agencies when directed by the appropriate authority Initiate periodic tests of the PRS when directed. Tests will consist of telephonic contact of CAT/EOC members and/or selected units to determine their ability to perform control center activations and pyramid recall actions Initiate 5th Air Force recalls if directed by 5 AF/CC or delegated representative. This includes individual staff directorates as required if directed by 5 AF Chief of Staff or other delegated representative th Airlift Wing Director of Staff (Primary) and/or 374th Comptroller Commander (Secondary) will: Ensure Wing Staff Agency (WSA) chiefs develop, maintain, and publish PRRs and comm-out procedures Contact WSA Chiefs during recalls Identify mission essential military personnel on the unit s recall roster Initiate pyramid recall of WSA assigned Active Duty, GS civilians, contractors, local national members and their dependents, when directed Notify the WSA Group SME representative when the Full Staff CAT is activated th Airlift Wing Group Commanders will: Develop, maintain, and publish PRRs and comm-out procedures for their staffs.

11 YOKOTAABI SEPTEMBER Ensure subordinate commanders develop, maintain, and publish PRRs and commout procedures Identify mission essential military personnel on the unit s recall roster Identify mission-essential civilians needed to operate the base and its mission essential services and annotating these individuals on the unit s recall roster When directed, recall their groups to include Active Duty, GS civilians, contractors, local national members and their dependents If not directed by 374 AW/CC or designated representative, determine whether civilian, contractor, assigned reserve personnel and shift workers will be notified/recalled For CAT Activations, recall applicable agency representatives as required Ensure Group SMEs are selected and appropriately trained and qualified personnel Ensure Group SMEs (primary and secondary) are appointed in writing, and trained by the 374 AW/XP Commanders will ensure that if the primary Group SME member is unavailable, the secondary is ready to assume Group SME responsibilities Notify their respective Group SME personnel during Full Staff CAT activation Initiate internal (Group Only) recalls as necessary If the capability exists, the Group Commander may utilize enterprise mass notification systems (such as AtHoc, etc.) to accomplish an internal group recall If issued, Commanders will carry a government issued duty cell phone at all times. If not issued a duty cell phone, they will ensure they are able to be contacted during off-duty hours or ensure a good hand-off with their deputy AW Squadron/ Unit Commanders will: Develop, maintain, and publish PRRs and comm-out procedures for their organization and staffs Identify mission essential military personnel on the unit s recall roster Identify mission-essential civilians needed to operate their mission essential functions and include these individuals on the unit s recall roster When directed, recall their groups to include Active Duty, GS civilians, contractors, local national members and their dependents, as required If not directed by declaring authority, determine whether civilian, contractor, assigned reserve personnel and shift workers will be notified/recalled For CAT Activations, recall applicable UCC personnel, as required Ensure a UCC is established and manned with appropriately trained and qualified personnel.

12 12 YOKOTAABI SEPTEMBER Initiate internal (Squadron/Unit Only) recalls as necessary If the capability exists, the Squadron/Unit Commander may utilize enterprise mass notification systems (such as AtHoc, etc.) to accomplish an internal Squadron/Unit recall Inform the 374 AW/CP if you will be unable to perform duties due to absence or other circumstance, and ensure the 374 AW/CP has the name and 24-hour contact information of who will be acting on your behalf (Deputy, etc.) If issued, Commanders will carry a government issued duty cell phone at all times. If not issued a duty cell phone, they will ensure they are able to be contacted during off-duty hours or ensure a good hand-off with their deputy th Force Support Squadron (374 FSS/Director) will: Installation Personnel Readiness (IPR): The 374 IPR will be manned within 1 hour of recall start time (RST) in order to compile the Wing s recall data Report Wing recall status/accountability to the 374 AW/CC every hour through the Crisis Action Team (CAT) or through the 374 AW/CP if the CAT is not activated th Security Forces Squadron (374 SFS) will: Dispatch patrols to notify key senior leadership to enable a comm-out recall, if necessary Dispatch an armed Entry Control guard (Sentry) to control entry to the CAT when necessary or directed by the 374 AW/CC. The Sentry will report to the Command Post and will receive an Entry Authorization List (EAL) and special security instructions prior to assuming entry control duties IAW AFI _PACAFSUP Group SMEs will: Ensure unit pyramid notification/recall procedures are executable when communications are inoperable or impaired. Work with Commanders to ensure commout procedures are as efficient as possible and personnel are familiar with the procedures Establish communications with their respective UCCs as soon as possible Establish contact with their respective list of partner units for accountability purposes (Attachment 3) Ensure strength reporting procedures are established and consistent with each subordinate squadron and partner unit Notify IPR of group recall percentage at DSN /9518 or via at NIPR: 374fss.fsoxi@us.af.mil or SIPR: 374mss.readiness@yokota.af.smil.mil Report recall status at RST+1 and continue to report every hour until the entire group and/or assigned partner units have attained 100% accountability, if required/applicable.

13 YOKOTAABI SEPTEMBER Unit Control Center (UCC) will: Ensure unit pyramid notification/recall procedures are executable when communications are inoperable or impaired. Work with Squadron/Unit Commander to ensure comm-out procedures are as efficient as possible and personnel are familiar with the procedures Ensure strength reporting procedures are established and consistent with each subordinate squadron and partner unit Notify respective Group SME of squadron/unit recall percentage hourly or as requested by Group SME. 5. Recall Roster Maintenance / Responsibilities Each Group Commander will: Appoint a primary and alternate Pyramid Recall Monitor (PRM). It is recommended that these individuals be the same members that make up their respective Group SMEs. PRMs will: Maintain copies of all Squadron recall rosters. Provide recall rosters to the 374 AW/CP and their responsible Group SME on the first duty day of each month. Even if there are no changes, send the recall roster with the new month s date Maintain up to date 24-hour point of contact information for the partner units that their Group SME is responsible for during recalls/notifications (IAW Attachment 3). Provide a copy to the 374th AW/CP on the first duty day of each month Prepare and maintain pyramid recall rosters (IAW Attachment 4) Develop and maintain comm-out recall procedures and maps. These maps will include the building and/or room number of all members residences/dorms in their PRR. Units will maintain detailed maps of all members who reside off-base to include written driving directions from one of the gates Assign runners who are familiar with the comm-out routes Each Squadron/Unit Commander (to include Partner Units) will: Appoint a primary and alternate Pyramid Recall Monitor (PRM). It is recommended that these individuals be the same members that make up their respective UCC. PRMs will: Maintain copies of all Squadron Recall Rosters. Provide recall rosters to the 374 AW/CP and their responsible Group SME on the first duty day of each month. Even if there are no changes, send the recall roster with the new month s date Develop and maintain comm-out recall procedures and maps. These maps will include the building and/or room number of all members residences/dorms in their PRR. Units will maintain detailed maps of all members who reside off-base to include written driving directions from one of the gates Assign runners who are familiar with the comm-out routes.

14 14 YOKOTAABI SEPTEMBER Ensure the Squadron/Unit Commander (or equivalent) is able to be reached at any time due to events that may happen outside of duty hours. If this person is on leave/tdy, they will inform the 374 AW/CP who the acting Commander is to ensure positive communication during a recall AF Command Center (374 AW/CP) will coordinate with 5 AF Chief of Staff (5 AF/CoS) to: Provide the 374 AW/CP (which also acts as the 5 AF Command Center) accurate and up to date recall rosters for the various A-Staff personnel, to include 24-hour contact information by the first duty day of each month Assist the 374 AW/CP with maintaining accurate Key Personnel information for 5 AF/CC, 5 AF/CV, and executive officers/aide-de-camps Prepare and maintain pyramid recall rosters using the sample in Attachment 4, Figure A4.1, Figure A4.2, Figure A4.3, and the following guidelines: PRRs must contain, as a minimum: current as of date, a header which identifies the organization, the recall roster monitor s name, duty position and office phone number, the unit members name, grade, residence address, residence telephone number, cell phone number (if applicable), a Privacy Act statement, the statement For Official Use Only, Personnel Accounting System (PAS) code for the unit (Note: if members under different PAS codes are on your unit s roster, include their PAS code in the section with the member s name), and have the information contained in Figure A4.2. as the last page of the PRR (see Attachment 4). PRRs must also identify personnel housing locations next to the address element using the following abbreviations in parentheses: dorms (D), East housing (E), South housing (S), North housing (N), off-base housing (O), and West housing (W). Units are authorized to add additional information as needed PRRs will also include the DSN telephone numbers for the unit s primary and alternate UCC members and Group SMEs. Emergency telephone numbers are also highly encouraged. See Figure A4.1 for more guidance It is mandatory for all rosters to have the AFPAAS website and phone number annotated. This is required IAW AFI , Personnel Accountability in Conjunction with Natural Disasters or National Emergencies Refer to the most current copy of the above regulation for the current telephone and website information It is mandatory for all rosters to have Personnel Accounting System (PAS) codes to account for and report by individual unit. This is required IAW AFPD 36-38, Personnel Readiness, Reporting and Accountability It is mandatory to have Figure A4.2 as the last page of all PRRs. This figure is maintained by the 374 AW/CP It is recommended that each unit test their pyramid recall at least once each quarter. Wing exercise recalls suffice for this recommendation. If the capability exists, units may coordinate with the appropriate UCC/Group SME to initiate a notification utilizing an enterprise notification system (AtHoc, etc.) for their group or squadron, as necessary.

15 YOKOTAABI SEPTEMBER All military and civilian personnel will: Inform their unit PRR monitor and immediate supervisor of address and/or telephone number changes, to include providing a new or updated map to their quarters as soon as the change occurs Individuals residing off-base will provide the PRR monitor and supervisor or person responsible for contacting them, a detailed map of the area in which they reside using well known streets or land marks as a guide. Each map will include written instructions from one of the gates to the individual s quarters Dispose of obsolete rosters in such a manner as to prevent the unauthorized release of personal information (shredding, burning etc.) The 374 AW/CP will: File current recall rosters of all 374 AW, 5th AF, and partner units assigned or attached to Yokota AB, provided by unit s PRR monitor The 374 AW/CP will track unit s compliance in updating & maintaining their recall rosters in accordance with the directives stated in this instruction. The 374 AW/CP will notify the IPR office, 374 AW/DS, and 374 AW/CC of all units not in compliance The 374 AW/CP will maintain up-to-date distribution lists for Partner Units and update IPR of any changes Maintain procedures to initiate the PRS Initiate periodic tests of the PRS when directed. Tests will consist of telephonic contact of CAT/EOC members and/or selected units to determine their ability to perform control center activations and pyramid recall actions. 6. Key Personnel Status/On-Call Rosters / Aircrew Accountability Per AFI PACAF Supplement, all PACAF, NAF, and Wing Commanders or their designated representative must be telephonically available within 15 minutes of the Air Force Service Watch Cell s (AFSWC) initial attempt (through the Pacific Command Center) to contact If 5AF/USFJ Commander or Vices, or 374 AW Commander or Vice will be unavailable, they or their designated representative will inform the 374 AW/CP. The 374 AW/CP will maintain key leader location and availability situational awareness at all times The 374 AW/CP will maintain a key personnel list, to include duty and personal telephone contact information, as well as applicable executive officers and/or aide-de-camps, for the following: AF/CC, 5AF/CV, 5AF/CoS, USFJ/CC, USFJ/CV, 374 AW/CC, 374 AW/CV, All 374 AW Group Commanders and deputies, 515 AMOG/CC, 515 AMOG/CD, 730 AMS/CC, 730 AMS/DO The 374 AW/CP will work with the above offices/staffs to ensure changes in status are annotated and briefed.

16 16 YOKOTAABI SEPTEMBER All 374 AW Squadrons/Units will provide the 374 AW/CP with the name and contact information of their Commander, Deputy, Superintendent, and First Sergeant This information may be included/annotated on their monthly recall roster submission If a Commander will be unavailable (TDY, leave, deployment, etc.), they will inform the 374 AW/CP and provide contact information for their unit s designated representative during the time of absence All unit commanders/chiefs will carry an official or personal cell phone with them at all times to facilitate timely message notification in the event of a recall or other emergency If unit guidance dictates, or units desire, they will provide the 374 AW/CP with an oncall or standby roster for non-duty hours notifications. Refer to Attachment 6 for an example standby letter Aircrew Recall / Accountability AW/OGV will ensure the 374 AW/CP has the most current Operations Supervisor phone listing. The flying squadrons will ensure the 374 AW/CP has the name and phone number of the duty/on-call Operations Supervisor if different from this listing Yokota AB Flying Squadrons will provide the 374 AW/CP a copy of crew orders for local training/o&m sorties or any sortie where the full crew is not entered into GDSS2. This will assist with personnel accountability during a recall or passing FCIF/TCTO information for off-station non-twcf crews AW/CP will maintain a list of transient aircrew lodging locations and applicable phone numbers, in case of emergency requiring notification or if transient crew home-station emergencies require notification of personnel AW/CP will coordinate with 374 FSS to develop notification procedures for transient personnel residing in the Kanto Lodge/billeting facilities. 7. Installation Notification & Warning System (INWS)/Mass Notifications The INWS consists of the Giant Voice system, and any enterprise mass notification system (such as AtHoc, etc.). These are tools that can be used to supplement and expedite recalls. They are not a replacement for the Pyramid Recall System or the chain of command This is the Recall Instruction for Yokota Air Base. For detailed information about Giant Voice messaging, sounds, testing, etc., refer to AFI , Air Force Emergency Management (EM) Program; YABI 10-2 Yokota AB Installation Emergency Management Plan, and AFTTP 3-4, Airman s Manual The INWS is activated by the 374 AW/CP INWS notifications will only be made with permission from the 374 AW/CC, unless pre-coordinated conditions exist, per existing guidance Base-wide notifications via an INWS system will only be used for an actual emergency. Exercise and/or test announcements will be clearly labeled as such. If appropriate, the 374 AW/CP will coordinate with 374 AW/PA to announce a test message ahead of time.

17 YOKOTAABI SEPTEMBER The INWS will not be used for routine message traffic/notifications AtHoc INWS As of the publishing of this instruction, PACAF has designated AtHoc as the INWS that will augment mass notification capabilities. MAJCOM and Yokota Air Base guidance and policy letters are maintained by the 374 AW/CP AtHoc Wing Installation Managers are designated by the 374 AW/CC as the 374 AW/CP and the 374 Communications Squadron AW/CP initiates AtHoc notifications per current MAJCOM and 374 AW/CC guidance Per PACAF Policy Letter, all military personnel will enter emergency notification information into the AtHoc Alerts purple globe self-service module within 30 days of assignment to their unit. Civilians and contractors are highly encouraged (but not required to) enter their information into AtHoc. KENNETH E. MOSS, Colonel, USAF Commander

18 18 YOKOTAABI SEPTEMBER 2017 References Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION AFPD 10-2, Readiness, 6 November 2012 AFI PACAF Sup, Availability of Key HQ AF Personnel & Major Command Commanders, 28 March 2013 AFI , Air Force Emergency Management Program, 19 April 2016 AFI , Personnel Readiness Operations, 23 February 2009 AFI , Personnel Accountability in Conjunction with Natural Disasters or National Emergencies, 7 June 2016 AFMAN , Management of Records, 1 March 2008 AFTTP 3-4, Airman s Manual, 19 May 2015 DoD R, DoD Freedom of Information Act Program, 25 January 2017 Joint Federal Transportation Regulation (JFTR), Volume 1, Chapter 7 YABI 10-2, Yokota AB Installation Emergency Management Plan YABI , Yokota Crisis Action Team (CAT) Operations, 9 May 2012 Adopted Forms AF Form 847, Recommendation for Change of Publication Abbreviations and acronyms ABI Air Base Instruction AFN American Forces Network AFPAAS Air Force Personnel Accountability and Assessment System AFPD Air Force Policy Directive AtHoc Computer based Installation and Notification Warning System (INWS). This system sends text, , telephone, and desktop notifications to registered users. AW Airlift Wing Comm-in Normal Communications Comm-out Communications Outage CAT Crisis Action Team CP Command Post DRCC Deployment Reception Control Center EOC Emergency Operations Center

19 YOKOTAABI SEPTEMBER FPCON Force Protection Condition HHQ Higher Headquarters IDO Installation Deployment Officer INWS Installation Notification and Warning System IPR Installation Personnel Readiness MOA Memorandum of Agreement MOU Memorandum of Understanding NEO Noncombatant Evacuation Operation PRR Pyramid Recall Roster PRS Pyramid Recall System Q-Hour The hour mobility operations start in preparation for deployment R-Hour The reference time determined by the 374 AW/CC to initiate a recall SME Subject Matter Expert TCCOR Tropical Cyclone Condition of Readiness UCC Unit Control Center UMD Unit Manning Document WSA Wing Staff Agency

20 20 YOKOTAABI SEPTEMBER 2017 Attachment 2 RECALL STATUS REPORTS A2.1. UCCs and Group SMEs will report and monitor personnel strength using any tool specified by the CAT Director, but must include Personnel Accounting Symbol (PAS) codes. Personnel strength accounting begins at R-Hour plus 1 and continues every hour thereafter until all units have attained 100% personnel accountability. A2.2. The wing goal for strength reporting is: R+3, 100% personnel accountability. A2.3. UCCs will provide the following information for assigned military personnel per PAS code: A Number of personnel authorized. (Based on Unit Manning Document [UMD].) A Number of personnel assigned. (This figure will be based on the unit strength report.) A Number of personnel on leave. A Number of personnel TDY/deployed. A Other. (e.g., hospital, confinement, etc.) A Number of personnel available. (Subtract paragraphs A2.3.3., A2.3.4., and A from paragraph A2.3.2.) A Number of personnel present for duty. (Present for duty is defined as the individual either being at his or her duty section or having been contacted, briefed on the current situation and made aware of duty requirements.) A Percentage recalled at present time. (Divide paragraph A by paragraph A and multiply by 100.) A2.4. If the recall reporting is executed via voice report, all UCCs/Group SMEs will use the method outlined below.

21 YOKOTAABI SEPTEMBER Figure A2.1. Personnel Strength Voice Report Sample. This is (Unit) with a recall status report for (PAS Code). Report time is XXXX. Line 1 is 45 Line 2 is 44, etc. 1. Number of Personnel Authorized: Number of Personnel Assigned: Number of Personnel on Leave: 1 4. Number of Personnel on TDY: 2 5. Number of Personnel in Other Status (Hospital, Confinement, etc.): 1 6. Number of Personnel Available: Number of Personnel Present for Duty: Percent of Personnel Recalled at Present Time: 51% With each report, provide the name, grade, and duty phone of the POC. NOTE: Report should not include what each Line number means/includes due to OPSEC A2.5. UCCs will contact members who are TDY, deployed, or on leave, only when directed by their respective commander. A For individuals on TDY at a non-military installation or on leave, recall individuals by any means necessary (e.g., fax, telephone, , etc.) while maintaining OPSEC considerations, if required. A Personnel recalled to duty while on leave will be authorized travel and transportation allowances authorized in Joint Federal Transportation Regulation (JFTR), Volume 1, Chapter 7, Paragraph U7220, Recall from Leave.

22 22 YOKOTAABI SEPTEMBER 2017 Attachment 3 PARTNER UNIT NOTIFICATION LIST (WHEN DIRECTED BY 374 AW/CC) A3.1. Group SMEs are responsible for maintaining up to date 24-hour point of contact information for partner units. They will also provide a copy to the 374 AW/CP. A3.2. Over time, partner units may change. Please refer to the 374 AW/CP for clarification. As of the publishing of this document, the list is maintained on the Yokota Command Post SharePoint site. Table A3.1. The WSA Group SME will notify the following partner units. Unit Duty Phone 5 AF Staff /6068 USFJ Staff Defense Finance Accounting Service-Japan (DFAS-J) /9840 Defense Energy Support Center-Japan Pacific Stars & Stripes PACOM ADP Server Site-Japan (PASS-J) Navy Federal Credit Union (CPTS) Community Bank (CPTS) /8469 American Forces Network (AFN) /5749 Table A3.2. The 374 OG Group SME will notify the following partner units. Unit Duty Phone Defense Information Systems Agency, Pacific Area (DISA-PAC) Department of Defense (DoD) Special Representative, Japan (DSRJ) US Coast Guard (USCG) Activities, Far East Air Force Standards Agency Detachment Detachment AFISRA /6201

23 YOKOTAABI SEPTEMBER Table A3.3. The 374 MXG Group SME will notify the following partner units. Unit Det 934, Air Force Audit Agency (AFAA) Duty Phone Det OD7E (HQ USAF) Area Defense Counsel /8119 Det 621 (AFOSI) /7910 6th Field Investigation Sq (AFOSI) / RCS/GG (USAF Recruiting Office) /9329 USAF Band of the Pacific-Asia (PACAF Band) /3260 Defense Courier Service Station (DCSTA) Table A3.4. The 374 MSG Group SME will notify the following partner units. Unit JASDF OSW (Operations Support Wing) Duty Phone Army & Air Force Exchange Service (AAFES) Yokota /3725 Defense Commissary Agency (DECA) Yokota Det 2, Pacific Air Forces Air Postal Squadron (PACAF AIRPS) Department of Defense Dependents Schools, Pacific Region, Japan (DODDS) Allied Telesis (COMM) US Army Corps of Engineers District Japan, Yokota Resident Office Document Automation and Production Service (DAPS) University of Maryland (FSS) Central Texas College (FSS) Table A3.5. The 374 MDG Group SME will notify the following partner units. Unit American Red Cross (ARC) Women-Infant & Children Overseas (WIC-O) Duty Phone Defense Threat Reduction Agency (DTRA) /8568 Education and Development Intervention Services (EDIS) Veterinary Clinic, US Army

24 24 YOKOTAABI SEPTEMBER 2017 Table A3.6. The 730 AMS Unit Control Center will notify the following partner units. Unit Duty Phone Navy Overseas Air Cargo Terminal (NOACT) /9428 Army Aerial Port Liaison Office (AAPLO) /8700

25 YOKOTAABI SEPTEMBER Attachment 4 PYRAMID RECALL ROSTER FORMAT EXAMPLE Figure A4.1. Sample Unit/Agency Recall Roster.