Bylaws, Policies, and Procedures

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1 Boy Scout Troop 692 Bylaws, Policies, and Procedures (Revised and current as of February 2015) INTRODUCTION Boy Scout Troop 692 is organized and chartered pursuant to the guidelines established by the Boy Scouts of America. The purpose of the Boy Scouts of America is to promote citizenship, to develop character, and to increase the physical and mental fitness of America s youth. The purpose of these Bylaws is to provide guidance to the Senior Patrol Leader, Scout Leadership, and the Scoutmaster on the proper operation of Troop 692. The Scoutmaster is responsible and has the authority to enforce these policies and encourage compliance by using the tried and true advice available in BSA publications. In addition to these Bylaws, The Boy Scout Handbook, and the Guide to Safe Scouting will guide Troop 692. The Troop is chartered by Westminster Presbyterian Church Casselberry Florida and is affiliated with the Central Florida Council Seminole Springs District. Its governing body is the Troop Committee which is composed of the parents of its Boy Scouts and other Scouting adults. In keeping with the Boy Scout Motto, Be Prepared, it is the goal of the Troop Committee to provide avenues where each Boy Scout can attain his greatest potential as an individual and as a contributor to tomorrow s society. In order that these goals may be achieved in a systematic and orderly manner, the Troop Committee has established the following Bylaws of Troop Eligibility for Membership 1.1 Scouts shall be at least 11 years old, or have completed the 5th grade, or have earned the Arrow of Light, but not yet be 18 years old at time of registration. There is no requirement that a boy must have been a Cub Scout or Webelos Scout in order to join the Troop. 1.2 All applications must be accompanied by the appropriate fees, which include the registration fee and Troop dues. 1.3 A parent or legal guardian must accompany each applicant at the time of registration. 1.4 Upon receipt of the required fees and dues, each boy will be assigned to a patrol. 1.5 Each Scout is required to pay annual dues of $160 ($80 for crossover Scouts). Dues are paid to the Troop and do not cover events that require an additional fee. The dues cover the costs of registration renewals, merit and advancement badges, equipment, partial camping fees, and other committeeapproved Troop purchases (i.e., propane, firewood, mileage reimbursement, etc.). The annual dues ~ 1 ~

2 include a registration fee of $24 (there is an additional $12 for Boy s Life scouting magazine and a $24 fee for each active adult). The dues and registration payment for each scout and active adult is due in full by the end of October for the next charter year (may be paid in two monthly installments of $80 first payment being due September 15 th and final payment being due October 15th). The dues may be deducted from the Scout account provided there is enough money in the Scout s account. 1.6 The new charter year begins January 1st of each year. Only Scouts whose registrations are current may participate in Troop activities. 2. Troop Calendar 2.1 A Troop calendar shall be prepared by the Patrol Leadership Counsel (PLC), reviewed by the Troop Committee and distributed via Google in June of each year. The link to the Troop calendar is The Troop s address is troop692casselberryfl@gmail. com. s coming from the Troop leadership will be identified as Scout Leader. 2.2 The calendar will schedule Troop Meetings, Campouts, Planned Service Projects, Planned Fundraisers, Troop Committee Meetings, Board of Reviews, Court of Honors, summer camp, high adventure activities, other Troop Activities, and Council and District Activities including Order of the Arrow (OA) and Boy Scout and Leader Training Schedules. 2.3 Changes to the calendar will be conveyed verbally at Troop meetings, by and when necessary, telephone or U.S. Mail. 3. Parent Participation 3.1 A fair and equitable share of assistance is expected from each parent or guardian. Parents will be asked to furnish transportation to and from campouts and Troop activities. 3.2 Parents are expected to attend quarterly Courts of Honor. 3.3 Parents are encouraged to attend and assist with Troop meetings and other activities, including campouts and service projects. 3.4 Parents and other interested adults are encouraged to participate as adult leaders and to assist in the overall advancement of the Troop by serving as registered Troop Leaders, Merit Badge Counselors or Committee Members. All are welcome at Troop Committee Meetings. 3.5 Any adult involved with Troop activities must complete BSA Youth Protection Training and have the completed certificate on record with the Troop. ~ 2 ~

3 4. Scout Participation 4.1 A Scout must be active to reap the benefit of the Troop 692 program. Camping is the heart of Scouting, and the Troop expects Scouts to attend overnight camping trips and make every effort to attend annual summer camp. 4.2 Scouts and Adult volunteers who make commitments to participate in Troop activities should faithfully keep all such commitments. Failure to keep these commitments without a valid excuse shows poor Scout Spirit and may be considered at time of advancement 4.3 Scouts and Adult Volunteers who have signed up for an event will be expected to pay for the event. Refunds for events requiring a fee will only be provided if the fee is refundable to the Troop and the Scout has a valid reason determined by the PLC and troop committee. If the food has been purchased by the grub master, the cost paid for food is not refundable. 4.4 Scouts are encouraged to attend Troop meetings and won t be denied attendance due to a negative balance in Scout account. 5. Uniforms 5.1 Scouting is a uniformed organization. All Scouts, the Scoutmaster and Assistant Scoutmasters are expected to have and wear a complete, neat and clean, official Class A Boy Scout uniform to all Troop meetings and Scouting functions, including: all Scoutmaster Conferences, Boards of Review, Courts of Honor, fundraising show and sells, patrol leader council meetings and while traveling to and from scouting activities, including camping and hiking trips. All other adults registered in Troop 692 are encouraged to do the same The Senior Patrol Leader may designate the wearing of the Class B uniform for Troop activities when it is deemed to be appropriate Scouts should be prepared to stand for a uniform inspection at any Troop meeting or activity At no time shall clothing with offensive or inappropriate language or designs be worn at Scout sponsored functions. Appropriateness shall be at the discretion of the adult leadership Adherence to uniform policies will be monitored by the Troop adult leadership and will be considered at time of advancement. 5.2 Class A Uniform adopted by Troop 692 (see Uniform Policy sheet) Official Boy Scout Shirt (Short or Long Sleeved, properly worn) Uniform Insignia Properly affixed ~ 3 ~

4 Central Florida Council Patch U.S. Flag Patch Troop 692 Numerals Current Rank Patch Patrol Patch World Brotherhood of Scouting patch Other approved temporary patches (one at a time) Neckerchief and slide Boy Scout Shoulder Loops BSA long pants or shorts - NO jeans, sweat pants, gym shorts or cut-offs BSA belts will be required with pants and shorts (some BSA PANTS/shorts have the belt built-in) BSA Crew Socks and closed-toed shoes required. (Tennis shoes permitted, but no open toed shoes) Merit Badge sash or OA sash may be worn at Scoutmaster s Conferences, Board of Review, Court of Honor and other activities as determined by the SPL. 5.3 Class B Uniform adopted by Troop Troop 692 T-shirt or other BSA related T-shirt or plain solid color t-shirt No uniform insignias required Long pants or shorts (jeans permitted) - NO sweat pants, gym shorts or cut-offs Socks and shoes required. (Tennis shoes permitted, but no open toed shoes). 6. Youth Leadership 6.1 Patrol Leaders Council (PLC) A Patrol Leaders Council (PLC) governs Troop 692. While any registered Scout may attend the meeting, the voting members will consist of the Senior Patrol Leader (SPL), Assistant Senior Patrol Leader (ASPL), all Patrol Leaders (PL) (or Assistant Patrol Leaders (APL) if PL unavailable), Troop Scribe and Troop Quartermaster. Additionally, the adult in charge of the next camping ~ 4 ~

5 trip or activity will be expected to attend. The SPL or his designate will conduct all PLC meetings and Troop activities PLC Meetings are generally held at Westminster Presbyterian Church on the first Monday of each month at 8:30 pm and all voting members are expected to attend in Class A uniform The PLC shall meet to evaluate the current month s activities and to plan the next month s activities, including Troop meetings, camping trips, service projects, fundraising and other activities The Scoutmaster is an ex-officio member of the PLC and attends as coach and informational resource. Troop Committee members, and other interested adults or Scouts may attend, but they must make prior arrangements with the SPL if they wish to bring business to the PLC. The SPL may invite other scouts or adults to attend monthly PLC meetings The PLC will work with the Scoutmaster to develop the annual Troop Calendar Attendance at PLC meetings is an activity required for the fulfillment of the requirements of holding a Troop Leadership Position. The Troop Scribe will take attendance of which scouts attend the PLC. 6.2 Senior Patrol Leader (SPL) Active Scout Rank of Star or above At least 14 years old Have completed a week long campout Have previously served in a Troop Leadership Position Twelve (12) month term by Troop election and Scoutmaster approval Completion of Troop Leader Training Completion of National Youth Leadership Training (NYLT) is expected Demonstrate Scout Spirit An interview with the Scoutmaster which will include the parents of the scout, so they fully understand what is required of the SPL position. 6.3 Assistant Senior Patrol Leader (ASPL) Active Scout Rank of First Class or above. ~ 5 ~

6 6.3.3 At least 13 years old Have completed a week long campout Previously served as Patrol Leader or in another Troop Leadership Position Six (6) month term by Troop election and Scoutmaster approval Completion of Troop Leader Training National Youth Leadership Training (NYLT), or willing to attend NYLT while ASPL Demonstrate Scout Spirit An interview with the Scoutmaster which will include the parents of the scout, so they fully understand what is required of the ASPL position. 6.4 Patrol Leader (PL) Active Scout Rank of First Class or higher Have completed a week long campout or three weekend campouts, Six (6) month term by patrol election and SM approval Completion of Troop Leader Training National Youth Leadership Training (NYLT), or willing to attend NYLT while PL Demonstrate Scout Spirit An interview with the SPL which will include the parents of the scout, so they fully understand what is required of the PL position. 6.5 Assistant Patrol Leader (APL) Six (6) month term by patrol election and Scoutmaster approval. (Note: This is not a Troop Leadership Position for Advancement) Demonstrate Scout Spirit An interview with the SPL which will include the parents of the scout, so they fully understand what is required of the APL position. 6.6 Other Troop Leadership Positions Although the rank of First Class Scout is recommended, after consistent active attendance for 6 months, a scout is eligible for the positions listed below. ~ 6 ~

7 Troop Scribe Troop Librarian Troop Historian Troop Quartermaster Troop Guide Chaplains Aide Den Chief OA Representative Webmaster Instructor: Safety Officer Leave No Trace Bugler Scout will submit a letter (or ) of interest addressed to the Scoutmaster and PLC Positions appointed by Scoutmaster and the PLC Demonstrate Scout Spirit An interview with the SPL which will include the parents of the scout, so they fully understand what is required of their position. 6.7 Junior Assistant Scoutmaster (JASM) Rank of Life Scout or above Minimum of 16 years of age Scoutmaster appointment required Not subject to a term or election Demonstrate Scout Spirit. 6.8 General Requirements of Troop Leadership Positions Regular attendance at Troop meetings and activities. Excused absences will be accepted at the discretion of the Scoutmaster Carry out the required duties of the position. ~ 7 ~

8 6.8.3 Demonstrate Scout Spirit Failure to fulfill points 6.8.1, 6.8.2, or may result in loss of the Troop Leadership position and the time will not count toward leadership advancement Removal of an individual from a leadership position maybe requested by the PLC, with final decisions by Scoutmaster. 6.9 Troop Elections Troop elections will be held in October and in April Terms of office are to be six (6) Months, except SPL which will be a twelve (12) month term Patrol elections will be held the same night as Troop elections, immediately after the Troop election A Scout does not have to be present to be elected, but must have given his request to the Scoutmaster to be considered for the position Consecutive terms in the same office are permitted only with the approval of the Scoutmaster. 7. Troop Committee (TC) 7.1 All Adult volunteers must complete the adult application, listing Committee Member as their position, and pay the required BSA annual registration fee (prorated), be approved by the chartered organization representative, and complete required training to be considered a voting member of the committee. All parents are encouraged to attend the committee meetings but are not voting members unless they have completed an adult application as explained above. 7.2 The Troop Committee is the governing body of the Troop. It is responsible for providing adult leadership and support for Troop activities. Refer to Troop Committee Guide provided by BSA for additional position details and responsibilities. 7.3 Troop Committee meetings are generally held at 7:00 PM at Westminster Presbyterian Church the first Monday of each month. 7.4 District Roundtable is the third Thursday of each month. It is recommended that the Scoutmaster and Committee Chair attend, however they may designate a stand-in if they cannot make it. All other Volunteers are encouraged to attend. 7.5 Troop Committee Functions Reviewing Troop Activities ~ 8 ~

9 7.5.2 Communications Fundraising Troop Fiscal Matters Advancement Records and Reports Troop Equipment Coordinate the Logistics for Troop Activities Training Any other position needed 7.6 Troop Committee positions will be for a term of two years. 7.7 Troop Committee Positions (may be shared or spilt based on sub categories) Committee Chair Secretary Treasurer Charter Organization Representative (Appointed by Charter Organization) Equipment Coordinator Training Coordinator Advancement Chair (i.e. advancement, merit badges) Fundraising Chair (i.e. popcorn, other designated, and camp cards) Webmaster Google calendar/facebook page (IT) Chair Chaplain Camping Chair Service Projects Chair Board of Review Coordinator Other as needed 7.8 Scoutmaster, Assistant Scoutmasters, SPL (or representative), and Unit Commissioners are not committee members and are not eligible to vote on committee issues, but are encouraged to attend Troop Committee meetings. ~ 9 ~

10 7.9 Each Committee Member shall be entitled to one vote A quorum is defined as all those present at a given Troop Committee meeting, who are eligible to vote (registered committee member), but in no case can fewer than 5 members be declared as a quorum. 8. Adult Leadership (program) 8.1 All Program related positions are required to complete a BSA Adult application and pay annual registration fees (prorated). 8.2 Scoutmaster (SM) The Scoutmaster shall be elected from a list of approved candidates by a majority of voting Troop Committee members where a defined quorum is present There is no specific term of service The Scoutmaster shall be responsible for conducting the Troop programs, giving guidance to the SPL in leading the Troop In the absence of the Scoutmaster, the Scoutmaster shall designate an Assistant Scoutmaster to serve in his/her place as Troop adult leader-in-charge The Scoutmaster will complete all required training for the position as soon as possible. The Scoutmaster is encouraged to attend Wood Badge training. 8.3 Assistant Scoutmaster (ASM) ASM shall be appointed with the approval of the Scoutmaster and the Troop Committee Number of ASMs can vary with Troop size, but will have at least a number equal to number of patrols ASM shall assist the Scoutmaster in conducting the Troop program, giving guidance to the SPL and other Troop leadership positions in leading the Troop ASM shall provide support and assistance during Troop meetings, campouts, and at other Troop events An ASM shall be assigned to each patrol to provide guidance as needed ASM s are expected to complete all required training for the position as soon as possible. ~ 10 ~

11 9. Troop Meetings, Board of Reviews, Court of Honors 9.1 Troop Meetings Troop Meetings will be held from 7:00-8:30 PM, Monday nights at Westminster Presbyterian Church, 2641 Red Bug Lake Road, Casselberry, FL Meetings will normally be held weekly during the year as scheduled in the Troop Calendar, except when school is cancelled due to inclement weather or at Troop discretion. (If Seminole County Public Schools are closed due to weather, the meeting will be cancelled) A Service Patrol (SP) shall be assigned for each meeting and will be scheduled on the Troop calendar. The service patrol shall be responsible for setting up the Troop-meeting site prior to the meeting, and returning the site to its original condition after the meeting. The Scoutmaster, his designee, or the SPL must dismiss the service patrol before they leave A Program Patrol (PP) shall be assigned for each meeting and will be scheduled on the Troop calendar. The program patrol shall be responsible for opening and closing ceremony (flags, prayer, and other duties as assigned) Scouts on the SP should arrive 10 minutes before the meeting, and should expect to leave 5 minutes after the meeting Scouts must wear the designated Class A uniform and have with them the Scout Handbook, notebook, and pen or pencil in his possession at all Troop meetings At least two (2) adult leaders (usually the Scoutmaster and Assistant Scoutmaster) must be present at each meeting. If two (2) adult leaders are not present, the meeting will be cancelled. 9.2 Communication Tree Information needing to be communicated to the Troop should start with the Senior Patrol Leader, who will utilize the Communication Tree as appropriate Information that needs to be distributed through the Troop shall follow the plan below: Senior Patrol Leader communicates to Patrol Leaders who communicate to Patrol Members; Scoutmaster who communicates to Assistant Scoutmasters; and Committee Chairperson who communicates to Committee Members will be used to facilitate the majority of Troop communications. The Troop s address is troop692casselberryfl@gmail.com and the name on the account is Scout Leader. ~ 11 ~

12 9.3 Board of Review A Board of Review may be scheduled for the 1 st or 3 rd Monday meeting of each month When a scout is ready to advance to their next rank, the following steps must be taken: Meet with Advancement Chair to certify that they have met all requirements; Ask Scoutmaster for a Scoutmaster Conference; Advancement Chair requesting a Board of Review, who will, in turn, contact the Board of Review Coordinator to convene a panel of Committee members The Troop Board of Review Coordinator will arrange for at least 3 Committee members to be present on the scheduled Board of Review night and will arrange with the Advancement Chair to have the Scout s records available for review Eagle Board of Review will be scheduled with the District as needed. 9.4 Court of Honor Court of Honor is a meeting to recognize awards, achievements, and advancements of our scouts Scouts and their parents are expected to attend each Court of Honor whether or not they are receiving an award or advancement. This is to show scout spirit and recognition for those who have advanced. All scouts are expected to be in Class A uniform The Troop Court of Honor will be held approximately every four (4) months on the 2 nd or 4 th Monday meeting at Westminster Presbyterian Church or other designated location as determined by the PLC An Eagle Scout Court of Honor is convened as needed to recognize Scouts who achieve the rank of Eagle. These are planned by the Eagle Scout honoree. 10. Advancement 10.1 General Advancement and Merit Badges Scouts should attend all meetings, as meetings will help them achieve those requirements needed for their advancement Attendance at Summer Camp is highly recommended because a great deal of advancement opportunities will be offered and can be completed at camp Parents may not sign off on advancement for their own son. ~ 12 ~

13 Merit Badges must follow BSA Policy Only "certified Adult merit badge counselors can teach and sign off on merit badges. All adults teaching and signing off on merit badges must be registered with council to teach the merit badge being offered...no exceptions. For example your friend who is an auto mechanic cannot teach car repair unless he follows the proper procedure First Year Scouts in Troop 692 are encouraged to advance to the rank of First Class Scout during their first 24 months in the Troop Activities at Troop Meetings and outings will be planned to allow the scouts to progress towards achieving merit badges and rank Scout, Tenderfoot, Second Class and First Class: Scouts earning requirements for these ranks may be signed off in their books by a Patrol Leader as long as the Patrol Leader is one rank ahead of the Scout and First Class or above themselves. For example, the Patrol Leaders may not sign off on First Class unless they themselves are Star or above. The Senior Patrol leader is the back up to the Patrol Leaders as long as they are one rank above. The ASMs and SM are the back up to the PL and SPL. No other Scout or adult leader may sign off in books Star, Life and Eagle: Scouts earning requirements for these ranks can only be signed off by ASM and SM. No youth or other adult leader can sign off in books Completion of Service Hours to be pre-approved by Scoutmaster. 11. Fundraising 11.1 All Scouts have a chance to earn the cost of their Scouting through Troop fundraisers. Fundraisers for this purpose are projects as approved by the Troop Committee or District Committee. Funds raised will be used as described prior to the event as set forth by the Troop Committee. As of this writing all proceeds from approved fundraising will be split 80% to the Scout account and 20% to the Troop Each Scout is expected to participate in at least 2 Show & Sells per fundraising activity. A parent or guardian must remain with the scout during the selling period unless other arrangements have been agreed to. All sales during a show and sell will be divided equally to all participants. The split is determined by the participation at the show and sell as determined by the parent(s) supervising based on the observed effort made by each Scout The troop will conduct fundraising activities for the troop only as determined by the committee with no monies going to the Scout accounts. All Scouts are expected to participate. ~ 13 ~

14 12. Troop Purchases / Financial Affairs 12.1 Only authorized Troop Committee Members below and the Scoutmaster may incur major costs on behalf of the Troop. Expenses must be approved by Troop Committee in advance of expenditure The Troop Advancement Chairman, but only for the purposes of purchasing awards, badges, and other special recognition The Equipment Coordinator to the extent authorized by the Troop Committee The Camping Coordinator, but only for the purposes of reserving PLC approved activity fees (such as campground reservations) The Troop Treasurer or the Scoutmaster to the extent necessary to carry out the functions of their offices. Reimbursements for costs incurred on behalf of the Troop will be made only upon presentation of a sales slip, invoice, bill, etc., representing the cost within 30 days of incurrence. Only the Troop Treasurer and one other person chosen by him/her and approved by the Troop Committee will be authorized to issue checks on the accounts of the Troop All other expenses to be incurred by the Troop must receive the approval of the Troop Committee The Troop Committee shall set dues on an annual basis. Dues shall be paid no later than October 31 st Scouts must carry a positive balance in their account. If his account goes negative, the parent or guardian will be notified. Until there is a positive balance and enough additional money to cover the cost, the Scout will not able to participate in an activity that requires an additional cost (such as a camp out) All activities that require a fee will be made in advance of the activity either deducted from the Scout Account or paid by the parent or guardian All adults participating in events that require a fee or costs are required to pay for said costs in advance of the event. It is the parent and the committee s determination if these costs can come out of their own Scout s account or a separate payment is required Additional Troop 692 Class B T-shirts may be purchased for $ Adults/Leaders may purchase a Troop 692 Class B T-shirt for $ All activities that require food will be assigned a patrol and adult grub master. Each will be given cash for the budgeted amount for food in advance of the event. They will purchase food as determined by the meal plan and turn in receipts and any cash balance. ~ 14 ~

15 Unless authorized by the committee these funds cannot be deducted from the Scout Account. Grub masters are required to pay the same fee and costs of meals for the event as all participants Funds earned by the Scouts from Troop fundraising shall be placed in a long-term account designated for that Scout and may be used only by that Scout or parent for any approved Scout expenses. Use of scout account funds for Troop activities will be by written or verbal request of the parent or scout and acknowledged by Troop Treasurer or designate. A Scout account cannot be used if it does not have sufficient funds to cover cost of the activity. Parents may supplement the Scout Account with additional funds to be used for Scout Activities. All funds remaining in the account from fundraising activities when a scout leaves the Troop or becomes 18 may be returned to the Scout upon receipt of a written request. An exception is made for scouts over 18 that continue on to be an ASM. These Scout Accounts can remain active for use to attend Troop activities. Scouts transferring to another Troop may directly transfer his Scout Account funds to that new Troop upon receipt of a written request The 80% portion of the fundraising profits will be put into an account for the Scout to use towards any event requiring a fee including dues, re-charter, camps, high adventures, other Scouting activities or Scouting appropriate supplies, as approved by the Troop Committee or Scoutmaster. If a Scout leaves the Troop, any funds credited to his account may be returned to the Scout (or his parent/guardian) or transferred to another Troop upon written request. Leaving the Troop is defined as non-re-chartered for the current year. Funds may be transferred to another active family member at the request of the Scout holding the account and their parent/guardian. Requests must be made prior to the re-charter period Scout account activity log with current balance will be distributed to the Scouts at each Court of Honor and will be available upon request from the Troop Treasurer. Discrepancies to the Scout account must be brought to the attention of the Troop Treasurer All money donated to the Scout or Troop is to be given to the Troop with no split of proceeds The bank account will be maintained by the elected/appointed Treasurer. For checks and balances purposes, the authorized signers shall be the elected/appointed Committee Chair, the elected/appointed Scoutmaster, and the EIN holder. To update the bank account a formal minutes with the new names in positions (i.e. Committee Chair elected/appointed is ) shall be taken to the financial institution and new signature cards filled out. ~ 15 ~

16 13. Troop Activities 13.1 Sign up All Scouts and adults participating in an event must sign up for the activity under the preregistration established for the event but never later than the regular Scout meeting prior to the event Permission Slips All scouts wishing to participate in any Troop activity away from the Troop meeting site must provide a written permission form signed by his parent(s) or guardian(s) and must be turned in no later than the Scout meeting prior to the event The form will provide the name of the event, dates, leader in charge, and costs Camp conduct form is required to be signed by each Scout and their parent/guardian Medical Forms All Scouts and Adult leaders attending any outdoor activity must have completed an annual physical Medical forms are required for all outdoor activities and are to be carried by designated adult leader on each activity Required medication must be registered with the Scoutmaster or designee and may remain in possession of the individual requiring said medication unless directed by parent/guardian or camp doctor or policies Tour Permit 13.5 Campouts As required by BSA policy Troop campouts will be conducted with a minimum of 4 registered leaders present One additional adult is recommended for each additional group of 10 scouts over 40 scouts All drivers and accompanying adults must complete Youth Protection Training No overnight campouts will be scheduled without the approval of the Troop Committee Each scout is expected to carry all personal items they intend to take on a camping trip and their share of patrol equipment as required. It is expected they will be able to pack all of these items in such a way that they can be carried to the campsite from the parking area in one ~ 16 ~

17 trip. Backpacks are highly recommended. Exceptions to this requirement will be authorized in advance of the camping trip by the SPL. This requirement will be waived for summer camp The Patrol Leader and Troop Committees will set a fee for each Troop campout. A certain portion of the costs will be given to the patrol "grub master" to pay for food for the campout. Receipts from the patrol grub master are due to the Treasurer within 30 days of the campout to receive reimbursement In the event a Scout forgets the money, or is not present at the Troop meeting, the fee will be deducted from their scout account following the campout Scouts that commit to going to an event are expected to pay for the event. Refunds are at the discretion of the Scoutmaster and Committee Chair if the scout is unable to attend Scouts must wear Class A uniform while traveling to the camping destination Adults who drive scouts to and/or from scouting events may elect to have their mileage expenses reimbursed at $.20/mile ($.40/mile if parent s vehicle is transporting the Troop Trailer). The reimbursement amount is subject to change as needed to reflect current gas prices. The change must be approved by a quorum of the Troop Committee During week-long campouts, it is strongly recommended that parents of new scouts not attend a parent night event. This is for the benefit of your son, as experience has shown that the parent s departure may cause undue and overwhelming emotional hardship Absolutely NO personal food or electronic devices are allowed during a campout except those which may be approved beforehand or necessary for a merit badge (i.e., gps devices). If discovered, these items will be confiscated and returned only to the scout s parent at the end of the campout High Adventure Trips High Adventure Trips are classified into beginner, intermediate, and experienced categories. Examples of Beginner High Adventure trips are Summer Camp, monthly campouts, and 10-mile hikes. Examples of Intermediate High Adventure trips include regional trips for backpacking or canoeing. Examples of Experience High Adventure trips include expeditions to Philmont, Jamboree, Key West high adventure camp, canoeing Boundary Waters, whitewater rafting, rock-climbing, and non-regional backpacking trips Every participant must meet the prerequisites of a trip defined in the High Adventure Approval form for that particular trip. This form will be completed by the crew members and/or the PLC, and approved by the Troop Committee. Scouts should start out with beginner trips and work up to trips that require more experience and training. ~ 17 ~

18 Adult participation in High Adventure and long-term camps shall follow BSA Youth Protection guidelines. The number of adults shall be limited to the number of adults defined in the High Adventure Approval form for that particular trip. A limit of not more than half the number of Scouts participating (20 Scouts; not more than 10 adults) should be used as a guideline for determining how many adults may attend a particular event Adults shall be selected for participation in High Adventure events using the following prioritization Adult(s) coordinating the event Registered adult leaders who have been active in Troop activities during the year (weighting based upon extent of involvement) 14. Troop Equipment 14.1 Troop equipment will consist of most major camping items, including tents, dining tarps, camp stoves, Dutch ovens, patrol cook boxes and lanterns Equipment that is signed out for use at Troop events shall be the responsibility of the individual until the Quartermaster or his designee checks the equipment to assure that it has been returned in its entirety. 15. Personal Equipment 15.1 Each individual scout will be responsible for the safety and care of their own personal equipment Each scout is required to provide his own water bottle, sleeping bag and any other personal camping equipment required for Troop camping trips. He is encouraged to have a backpack for carrying these items. A suggested list of useful items is available prior to each trip Each Scout may possess a scout knife or its equivalent. The blade must not be longer than 3 and be a folding/locking type. A Scout may not use a knife, saw or axe unless he has earned the Totin Chip and has it in his possession Scouts and adult leaders may carry any equipment they deem necessary for their comfort on outdoor activities, as long as it is not excessive, can be suitably packed and carried into the campsite and it is not otherwise disallowed Scouts are NOT permitted to bring any personal food items or use personal electronic devices (i.e., cell phone, radio, television, player recorder, electronic games, personal computer, etc.) at Troop activities or on campouts, unless specifically authorized by the Scoutmaster. These items will be confiscated and returned only to the scout s parent at the end of the Troop activity or campout. ~ 18 ~

19 16. Code of Conduct, Discipline and Consequences 16.1 Every scout in Troop 692 has the right to expect that any scout who disrupts Troop programs and activities, or threatens the safety, well-being or enjoyment of other Troop members will be disciplined. Every Scout, therefore, is expected to behave according to the Code of Conduct, which is inspired by the Scout Oath, the Scout Law, the Scout Spirit, and the Outdoor Code at all times, as well as the rules and polices set forth by BSA and the Central Florida Council. Safety and fairness to all scouts in Troop 692 is of primary concern and must always be considered over the attention given to just one Scout. Any scout who observes a violation of the Scout Law by another scout should bring that inappropriate behavior to the attention of their Patrol Leader or SPL, who will then initiate the progressive disciplinary process The Troop discipline will be in accordance with the Safe Guide to Scouting and will be positive rather than negative and applied with common sense and fairness. The purpose of the disciplinary process is character building and it is hoped that through interaction with an adult role model, a Scout will change his behavior. The next step involves the parents in the process, who are expected to help the Scout understand that negative behaviors will not be tolerated Troop 692 has a zero tolerance with regard to ANY type of Abuse, Hazing, Drugs, and Alcohol by both youth and adult leadership including all parents and participants at any Scouting activity. Smoking by underage youth will not be permitted. Any offender of this policy will be asked to leave the event. Based on the policies and guidelines of the BSA and Central Florida Council the Scout and/or parent will be referred to Central Florida Council for further action up to and including termination of membership in the Boy Scouts of America. If needed, the Scoutmaster or adult leader in charge may involve the police Adults who smoke will do so out of sight of all activities and Scouts The Code of Conduct for Troop 692 includes the following inappropriate behaviors which will NOT be tolerated at Troop 692 meetings, activities, events or campouts: Failure to follow reasonable directives of a youth or adult leader Unnecessary or inappropriate physical roughness Threatening or intimidating another person by word or action Foul language that offends or degrades, as well as negative and derogatory banter Actions or language offensive or discriminatory with respect to race, religion, ethnicity or sexual orientation Behavior that displays disrespect for other persons, personal property, equipment or the environment Play where teasing and goofing can cause physical injury or emotional damage ~ 19 ~

20 Smoking or use of tobacco products by minors, or by adults in the presence of scouts Possession or the use of fireworks Unauthorized lighting of fires Use or possession of sheath knives (or any knife with a blade longer than the 3 standard scout knife blade), axes or hatchets without permission of the Scoutmaster or other responsible adult leader Use or possession of alcoholic beverages or controlled substances (except medication of which the adult leadership has been made aware) by minors, or by adults at any scouting activity Leaving a scouting activity without permission, straying from the group, or failure to use the Buddy System while in the out-of-doors Unfair treatment of any scout or adult, regarding discipline or any activity This list is not exhaustive. Both youth and adult leaders must judge cases as they arise, and those under their leadership must respect their authority to make judgments. A scout should obey any directive from an appropriate leader. Scouts come in different sizes and shapes, at different levels of emotional maturity, and with different physical capabilities. As scouts, we respect those differences Any scout who feels that another scout has behaved inappropriately may report that scout in writing via an to the Patrol Leader, Senior Patrol Leader and the Scoutmaster. A response to the allegation should be given within 3 business days The Scoutmaster and Assistant Scoutmasters reserve the right to exclude any Scout from an activity who, by reason of his behavior, fails to conform to these standards from any and all Troop activities. The disciplinary process is progressive in nature, giving scouts every opportunity to change their behavior patterns. A record will be made and kept by the Troop any time Steps 5-7 below are invoked. An adult leader may also deem it necessary to skip steps, depending on the seriousness of the observed behavior. The progressive steps and consequences in the process are: Warning. The Scout will receive a verbal warning from his Patrol Leader, Senior Patrol Leader, or an adult about his behavior and be reminded of the area of the Scout Law that he has violated. Consequence(s): Verbal apology to a scout, a leader, a patrol or the Troop Momentary removal from current activity. If the warning does not alleviate the behavior, the SPL or an adult leader may remove the scout (by appropriate means) from the activity temporarily for a quick conference or a time out. Once the SPL or adult leader feels the scout is ready, he may rejoin the group. ~ 20 ~

21 Consequence(s): Loss of privileges of participating in an activity Patrol Leader Council intervention. If the inappropriate behavior continues, the SPL or an adult leader may ask 3 members of the PLC (the SPL, the scout s PL and the scout s ASPL) to meet with the scout. These 3 PLC members may choose one or both of the consequences listed here. This meeting will occur on the spot with an adult leader to observe and assist (this adult will not be the adult who requested the meeting or the parent of any scout involved). Consequence(s): A written apology and a one-page essay about the inappropriate behavior and it s effects Suspension from the activity/trip/meeting. If the inappropriate behavior continues, or if the seriousness of the behavior warrants, the scout will be asked to leave the particular activity. His parents will be contacted by the Scoutmaster or adult in charge and be asked to remove the scout immediately. It is expected that the scout s parents take an active role when this occurs to hold the scout accountable for his actions. Consequence(s): Loss of privileges of participating in an activity AND a written apology AND a one-page essay about the inappropriate behavior and it s effects Formal meeting with the Scoutmaster and Committee Chairperson. If other disciplinary measures have failed, or if the seriousness of the behavior warrants, the Scout and his parents will meet with the Scoutmaster and Committee Chairperson. This meeting will involve pointing out the behavior which has violated the Scout Law, making sure the scout understands why he was unable to participate and a follow-up consequence. The scout may then rejoin the activity/trip/meeting if agreed upon by the parents, the Scoutmaster and the Committee Chairperson. Failure to comply with the consequence chosen will lead to the next level of the process. Consequence(s): Repair or replace anything that may be damaged AND/OR service project time to the Troop, without receiving credit AND/OR adult leaders may determine that the behavior is not consistent with the scout spirit necessary for each rank advancement and decide not to signoff the advancement requirement for a period of one month Parental Supervision and Probation. A meeting will be scheduled with the scout, his parents, the Scoutmaster and the Committee Chairperson. At this meeting the scout and his parents will be notified that the scout is on probation for a period not to exceed 90 days. Probation means that the scout can attend Troop meetings only with their parent present, but cannot attend other Troop activities. Consequence(s): Required parent or guardian attendance at meetings, functions or trips/campouts AND/OR suspension of leadership position for a specified period of time (suspension time will not count toward rank advancement) Suspension or Dismissal. The Committee Chairperson, in conjunction with the Scoutmaster, may convene with the Troop Committee for the purpose of determining to ~ 21 ~

22 suspend or terminate the scout s membership in the Troop (not in Boy Scouts of America). A majority vote of the Committee will be required to dismiss a scout from Troop 692. Suspension means that the scout may not attend any Troop activity. The scout will not be eligible for advancement while on suspension. The scout may be readmitted at the conclusion of the suspension period only after he has written and submitted a letter to the Committee and Scoutmaster, signed by himself and his parents/guardians, stating his pledge to fully abide by the Troop Code of Conduct. If a scout is dismissed from the Troop, a detailed letter stating the progressive steps taken will be sent to the scout s parents/guardians, to the Seminole Springs District, and to the Central Florida Council. Consequence(s): Suspension from meetings, activities or trips for a period not to exceed 180 days AND/OR dismissal from Troop If a scout has reached step 3 in this process and believes he has been disciplined unfairly by either an adult or a youth leader, he must go to the Committee Chairperson with his allegations as soon as possible. Based on the seriousness of the alleged infraction, the Chairperson will then determine if the committee members should convene to hear the scout s concerns Every scout and their parent will be given a copy of the Code of Conduct, Discipline and Consequences for Troop 692. Each scout and their parent must sign and return a completed copy to the Troop Committee Chairperson. The PLC and Troop Committee may recommend changes or amendments to these Bylaws. Changes and amendments to these Bylaws must be approved by a quorum vote of the members present at a Troop Committee Meeting. Troop Committee Signatures: Scoutmaster: Date: Troop Committee Chair: (or Designee) Date: By signing below, we acknowledge that we have received a copy of Troop 692 Bylaws, have reviewed the financial, fundraising, code of conduct, and discipline and consequences policies and are willing to accept and abide by them. Scout s Signature / Date Parent/Guardian Signature/ Date ~ 22 ~

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