GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of Contracting and Procurement REQUEST FOR TASK ORDER PROPOSAL

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1 GOVERNMENT OF THE DISTRICT OF COLUMBIA Office of Contracting and Procurement REQUEST FOR TASK ORDER PROPOSAL TO: Solicitation No.: Caption: Cisco Resellers Doc7039 IP Phones Issuance Date: September 2, 204 Due Date: September 5, 204 The Office of Contracting and Procurement, on behalf of Office of the Chief Technology Officer seeks a contractor to provide Cisco IP phones. The task order proposal should be prepared according to the instructions listed below:. Proposal Submission Requirements The task order proposal shall be submitted as Task Order Proposal in response to Solicitation No. Doc7039 IP Phones The proposal shall, at minimum, include: a. A technical proposal in accordance with the SOW (Attachment A); b. Copy of Offeror s WSCA AR-233 Agreement ; and c. Completed Price Schedule (Attachment B) 2. Task of Solicitation The Proposal should be submitted through the District s online solicitation database (esourcing). The subject heading should read as follows: Task Order Proposal No.: Doc7039 IP Phones 3. Proposal Submission Date The closing date for receipt of proposals is 2:00 P.M. Friday September 5, 204.

2 4. Evaluation for Award In order to be considered technically acceptable proposals must meet the following minimum requirements. 5. Term of Contract a. The Offeror must propose products which comply with the SOW (Attachment A) b. Must provide a price quote of all requested products and services (Attachment B) The period of performance shall be one year from the date of award. 6. OPTION TO EXTEND THE TERM OF THE CONTRACT N/A 7. Delivery The delivery date shall be no later than September 30, 204 Delivery ATTN: Haider Ali DC Office of the CTO (DC-NET) TH St NW, Suite 400 Washington DC The Office of the Chief Technology Officer will not accept any substitution of software manufacturer, model, or type will be accepted. License keys / support information is to be shipped electronically in its entirety to haider.ali@dc.gov with a hard copy confirmation shipped to the above listed address and contact person. 8. Attachments Attachment A Statement of Work Attachment B Price Schedule Questions may be referred to by at nicole.smith-mcdermott@dc.gov. Questions regarding the solicitation must be received no later than Wednesday, September 3, 204 5:00 P.M. 2

3 ATTACHMENT A Statement of Work A. SCOPE GOVERNMENT OF THE DISTRICT OF COLUMBIA OFFICE OF THE CHIEF TECHNOLOGY OFFICER (OCTO) IP Phones The Office of Contracting and Procurement, on behalf of The Office of The Chief Technology Officer / DC-NET seeks a vendor to provide Cisco IP phones. The Contractor shall provide only the most current models, components and accessories in new, fully operational, factory sealed condition, with all applicable licenses. The Contractor warrants and represents that the equipment is eligible for the manufacturer's normal [and extended] warranty and support within the United States to Authorized Users. Previously owned, damaged, refurbished, remanufactured, counterfeit, "gray market" or substitute third party items will not be accepted. The offering party shall provide evidence of its authorized reseller agreement or certification and is not purchasing from other than manufacturers or stocking distributors with its proposal. A.. Applicable Documents N/A A..2 Definitions N/A A.2 BACKGROUND OCTO needs these items for inventory purposes so RTS Service orders can be fulfilled. A.3 REQUIREMENT The contractor shall provide the following: NO. Item Name Description QTY. CP-8945-K9= Cisco Unified Phone 8945 Phantom Grey Standard Handset 2. CON-SNT-CP8945K9 SMARTNET 8X5XNBD Cisco Unified Phone 8945 Phantom Grey 3. LIC-UWL-STD Unified Workspace Licensing STD User 4. CON-ESW-UWLST ESSENTIAL SW Svcs Mapping SKUUnder k UWL STD users 5. UCSS-U-UWL-STD-3- Cisco UWL STD UCSS - user 3 Year Sub 6. CON-ESW-CMBUNDK9 ESSENTIAL SW CCX Seat CCX ENH CM Bundle - AVAIL 3

4 The contractor shall provide the following at no additional cost: NO. Item Name Description QTY 7. CUWL-LIC-STD-K9 Unified Workspace Licensing - Top Level for STD 8. CON-ESW-CUWLSTDK ESSENTIAL SW Unified Workspace Lic- Top Lvl for STD 9. WBX-IM-TOP-UWL Included WebEx Messenger - Named Host per CUWL User 0. CUCICONN-CLNT-UWL Cisco Unified Comm Integ for WebEx Connect for CUWL Only. UCM UWL CUCM UNITYCN Unity Connection 8.x for CUCM-UWL-PAK CUCM Claim Certificate for UWL 4. CUCM-UWL Communications Manager UWL DLU 2000 Bundle 5. LIC-UWL-STD Services Mapping SKU Under k UWL STD users 6. UCXN8-UWL-PAK Unity Connection 8.x PAK 7. UCXN8-UWL-USR Unity Connection 8.x User 8. UNITYCN8-HA-7845 Unity Connection 8.x HA for UNITYCN8-HA-PAK Unity Connection 8.x HA PAK 20. UCM KIT CUCM Auto-Expansion Media Kit 2. WBX-IM-NH-UWL Included WebEx Messenger Users ( Year Term) 22. WEBEX-UWL-S-PAK WebEx PAK for CUWL Standard 23. CUCICONN-UWL-RTU UC Integration for WebEx Connect Right to Use 24. CCX-85-CMBUNDLE-K9 CCX 8.5 Promo Bundle available only with NEW CUCM or BE6000 A.4 Deliverables The Contractor shall deliver all items listed under Attachment B (Price Schedule) by September 30, 204 A.5 CONTRACTING OFFICER (CO) Contracts will be entered into and signed on behalf of the District only by contracting officers. The contact information for the Contracting Officer is: Chris Yi Office of Contracting and Procurement 200 I Street, SE Fifth Floor Washington, DC Telephone: chris.yi@dc.gov 4

5 A.5. AUTHORIZED CHANGES BY THE CONTRACTING OFFICER A.5.2 The CO is the only person authorized to approve changes in any of the requirements of this contract. A.5.3 The Contractor shall not comply with any order, directive or request that changes or modifies the requirements of this contract, unless issued in writing and signed by the CO. A.5.4 In the event the Contractor effects any change at the instruction or request of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any cost increase incurred as a result thereof. A.6 Contract Administrator The CA is responsible for general administration of the contract and advising the CO as the Contractor s compliance or noncompliance with the contract. The CA has the responsibility of ensuring the work conforms to the requirements of the contract and such other responsibilities and authorities as may be specified in the contract. These include: A.6. Keeping the CO fully informed of any technical or contractual difficulties encountered during the performance period and advising the CO of any potential problem areas under the contract; A.6.2 Coordinating site entry for Contractor personnel, if applicable; A.6.3 Reviewing invoices for completed work and recommending approval by the CO if the Contractor s prices and costs are consistent with the contractual amounts and progress is satisfactory and commensurate with the rate of expenditure; A.6.4 Reviewing and approving invoices for deliverables to ensure receipt of goods and services. This includes the timely processing of invoices and vouchers in accordance with the District s payment provisions; and A.6.5 Maintaining a file that includes all contract correspondence, modifications, records of inspections (site, data, equipment) and invoice or vouchers. A.6.6 The address and telephone number of the CA is: A.6.7 The CA shall NOT have the authority to: Haider Ali Office of the Chief Technology Officer (DC-NET) TH Street NW, Suite 400 Washington DC Haider.ali@dc.gov. Award, agree to, or sign any contract, delivery order or task order. Only the CO shall make contractual agreements, commitments or modifications; 2. Grant deviations from or waive any of the terms and conditions of the contract; 3. Increase the dollar limit of the contract or authorize work beyond the dollar limit of the 5

6 contract, 4. Authorize the expenditure of funds by the Contractor; 5. Change the period of performance; or 6. Authorize the use of District property, except as specified under the contract. A.6.8 The Contractor will be fully responsible for any changes not authorized in advance, in writing, by the Contracting Officer. 6

7 ATTACHMENT B PRICE SCHEDULE B. ITEM REFERENCE Description QTY. UNIT PRICE TOTAL PRICE. CP-8945-K9= Cisco Unified Phone 8945 Phantom Grey Standard Handset 2. CON-SNT- CP8945K9 SMARTNET 8X5XNBD Cisco Unified Phone 8945 Phantom Grey 3. LIC-UWL-STD Unified Workspace Licensing STD User 4. CON-ESW- UWLST 5. UCSS-U-UWL- STD-3-6. CON-ESW- CMBUNDK9 7. CUWL-LIC-STD- K9 8. CON-ESW- CUWLSTDK 9. WBX-IM-TOP- UWL 0. CUCICONN-CLNT- UWL ESSENTIAL SW Svcs Mapping SKUUnder k UWL STD users Cisco UWL STD UCSS - user 3 Year Sub ESSENTIAL SW CCX Seat CCX ENH CM Bundle - AVAIL Unified Workspace Licensing - Top Level for STD ESSENTIAL SW Unified Workspace Lic- Top Lvl for STD Included WebEx Messenger - Named Host per CUWL User Cisco Unified Comm Integ for WebEx Connect for CUWL Only. UCM UWL CUCM UNITYCN Unity Connection 8.x for CUCM-UWL-PAK CUCM Claim Certificate for UWL 4. CUCM-UWL Communications Manager UWL DLU Bundle 5. LIC-UWL-STD Services Mapping SKU Under k UWL STD users

8 6. UCXN8-UWL-PAK Unity Connection 8.x PAK 7. UCXN8-UWL-USR Unity Connection 8.x User 8. UNITYCN8-HA- Unity Connection 8.x HA 7845 for UNITYCN8-HA- Unity Connection 8.x HA PAK PAK 20. UCM KIT CUCM Auto-Expansion Media Kit 2. WBX-IM-NH- Included WebEx UWL Messenger Users ( Year Term) 22. WEBEX-UWL-S- WebEx PAK for CUWL PAK 23. CUCICONN-UWL- RTU 24. CCX-85- CMBUNDLE-K9 Standard UC Integration for WebEx Connect Right to Use CCX 8.5 Promo Bundle available only with NEW CUCM or BE6000 8

Muskegon Community College Request for Proposal Telecommunications Upgrade

Muskegon Community College Request for Proposal Telecommunications Upgrade REQUEST FOR QUOTE Muskegon Community College is seeking and accepting proposals for a telecommunications upgrade. Sealed quotes