PORT LUDLOW FIRE & RESCUE/JEFFERSON COUNTY FIRE DISTRICT 2 JOINT RESIDENT PROGRAM MANUAL

Transcription

1 PORT LUDLOW FIRE & RESCUE/JEFFERSON COUNTY FIRE DISTRICT 2 JOINT RESIDENT PROGRAM MANUAL Approved by: Ed Wilkerson, Fire Chief Bob Low, Fire Chief Date: July 1, 2010 Revision Date: None

2 TABLE OF CONTENTS SECTION PAGE 1. Purpose 3 2. Volunteers- General: a. Resident Firefighter 3 3. Job Descriptions 3 4. Application Process 3 5. Assessment Tool 4 6. Oral Interview Panels 4 7. Candidate Physical Ability Test (CPAT) 5 8. Medical Examination 6 9. Probationary Status Uniforms and Personal Protective Equipment (PPE) Training Minimum Active Status Requirements Limitations on Outside Work Disciplinary Process Grievance and Appeal Procedure Chain of Command Stipends Leaves Resignations 14 APPENDIX: A. Job Descriptions 15 B. Medical Examination 20 C. WAC D. Resident Firefighter Agreement 40 Page 2 of 43

3 1. Purpose: To establish procedures and expectations for Resident volunteer members of the Port Ludlow Fire & Rescue/Jefferson County Fire District 2 Joint Resident Program. (NOTE: Port Ludlow Fire & Rescue and Jefferson County Fire District 2 shall hereinafter be referred to as the District, Districts or District s and their respective Fire Chiefs shall be referred to as Fire Chief. 2. Categories of Volunteers General: Volunteers serve the community by responding to a variety of situations, ranging from emergencies that immediately threaten life or property to routine citizen requests for information, assistance or education. While the Districts have several categories of volunteers, this definition of a Resident Volunteer is as follows: a. Resident Firefighter: Volunteers who are interested in a career in the fire service and are actively seeking employment in the fire service. These Volunteers serve the community by responding to a wide variety of emergency situations, including fire suppression, emergency medical aid or rescue, hazardous material responses and confined space. Unlike other volunteers, the Resident Firefighter is given a specific work schedule. 3. Job Descriptions: The District s shall maintain a job description for Resident Volunteer and shall review it on an as needed basis. See Appendix A for Job Description. 4. Application and Acceptance Process Step 1: The Applicant shall complete a Joint District application and furnish all required documentation. Step 2: If not disqualified on basis of the application and documentation, the Applicant s paperwork will then be submitted for a background check. Step 3: The Applicant shall complete the selected department assessment tool. Step 4: After completing the assessment tool, and upon return of the background check, the applicant will be sent to: a. A Firefighter interview panel, then to b. The Chief s Interview Page 3 of 43

4 Step 5: Upon completion of the Interview Panels, if the applicant is approved by the Fire Chiefs to continue in the process, the applicant will be given the medical package and referred to the department s medical provider for the medical exam. Step 6: After successful completion of the background check and medical exam, the Applicant will, upon approval of the District Chiefs, be offered a Resident Firefighter position: a. Resident Firefighters must successfully pass the Candidate Physical Ability Test (CPAT) within their first six months of membership. Failure to do so will result in the Resident Firefighter being dismissed from the program. b. Resident Firefighters will also be required to sign a document acknowledging their volunteer status and agreeing to a two year commitment that if not completed, other than by dismissal from the Districts or their being hired as a career firefighter with an agency, will result in repayment of any direct out of pocket expenditures made by Districts on behalf of the Resident Firefighter (i.e., North Bend, etc,). See Appendix D for a sample document. Step 7: Resident Firefighters will begin a six month On the Job (OJT) training program that is designed to prepare them for a recruit academy. Upon successful completion of six (6) months in the resident firefighter program, during which time the resident firefighter must also successfully complete the Candidate Physical Ability Test (CPAT), the resident firefighter will, within a reasonable timeframe and subject to budget, be sent to a firefighter academy at North Bend or a similar local academy if available. 5. Assessment Tool The Applicant will be required to complete the District s selected online assessment tool. This tool is designed to evaluate the applicant in various areas of comprehension, analysis, honesty and personality. In addition, by comparing the applicants profile with the average ideal profile as developed by having had current members complete the tool, the department is able to evaluate the applicant s fit in the organization as well. 6. Oral Interview panels Each applicant will be required to appear before two separate interview panels: a. Firefighter Panel: This interview panel will be comprised of District personnel of various ranks and categories. The purpose of this panel is to Page 4 of 43

5 assess the applicant s knowledge of the Fire Service and the Department and to assess the applicant s likelihood of being a successful member of the Department. b. Chief s Interview: This interview panel will be comprised of the Fire Chief and Assistant Chief of each District and is designed to give the Department s Executive Team an opportunity to get to know the applicant and their desires and to formulate opinions as to what the applicant has to offer the Department. The results of both interview panels and the online assessment tool will be utilized in determining whether the applicant is offered a Resident position with the Department. 7. Candidate Physical Ability Test (CPAT) The CPAT, developed by a joint International Association of Fire Fighters (IAFF) & International Association of Fire Chiefs (IAFC) Labor Management Wellness- Fitness Task Force, is a widely used, comprehensive physical ability test designed specifically for the fire service. The CPAT requires specific requirements for candidate preparation, orientation and practice sessions. All applicants will be provided an opportunity to attend at least two CPAT orientations and will receive hands-on familiarity with the test apparatus and receive guidance on specific conditioning regimens and techniques to help them prepare for the test. All applicants will also be provided opportunities to perform practice runs of the CPAT. All applicants will be provided with pretest materials to ensure that they have an equal opportunity to compete. The CPAT preparation guide which each applicant will receive at least eight weeks prior to taking the CPAT insures that all applicants, regardless of their background or experience in exercise principals and techniques, have the same opportunity to succeed. It is also mandatory that all applicants attend at least two (2) orientation sessions, with the first session taking place at least eight (8) weeks prior to the actual test date. During these sessions, applicants will receive hands on familiarity with the actual CPAT apparatus. Also during the orientation sessions, Certified Peer Fitness Trainers, fitness professionals, and/or CPAT-trained fire fighters (proctors) shall familiarize all applicants with each task and apparatus, and shall advise all candidates concerning specific conditioning regimens and techniques to help them prepare for the CPAT. All applicants will also have an opportunity to perform at least two (2) timed practice runs, using actual CPAT apparatus and completing the entire course. These mandatory practice sessions shall occur within thirty (30) days of the official test date. Again, Certified Peer Fitness Trainers, fitness professionals and/or CPAT-trained fire fighters Page 5 of 43

6 (proctors) shall help the candidates understand the test elements and how they can improve their performance and conditioning. It is permissible for the District to excuse applicants from this requirement upon receipt of a written and signed waiver from the applicant acknowledging that this orientation and practice program was made available to all applicants on an equal basis and that the applicants voluntarily and knowingly waives the opportunity to participate in the orientation and practice program. The CPAT includes eight sequential events as follows: Stair Climb Hose Drag Equipment Carry Ladder Raise and Extension Forcible Entry Search Rescue Ceiling Breach and Pull More information regarding the CPAT will be provided to applicants during the application process. 8. Medical Examination Each applicant will be required to undergo a District Medical Examination appropriate to the category that they are going to fill. See Appendix B for the paperwork included in the medical packet furnished to each applicant. 9. Probationary Status All Volunteers and Resident Firefighters are required to serve a twelve (12) month probationary period. The probationary period serves as an extension of the overall application process and an applicant can be released from membership at any time during probation. Page 6 of 43

7 10. Uniforms and Personal Protective Equipment (PPE) Upon acceptance into the Joint Program, Residents will receive the following uniform allotments: a. Class B: 2 sets b. Boots: 1 pair (up to $100) c. Ball Cap, T-shirt, sweatpants, gym shorts 1 each Upon approval to respond to emergency calls all members will be issued one full set of District approved PPE. 11. Training Residents must complete certain initial classes before beginning to respond to emergency calls and performing volunteer assignments. A majority of these classes will be provided during the initial four (4) week Mini-orientation academy. Failure to complete certain classes will be grounds for removal from program. District Orientation: This class is designed to orient the Volunteer about the operations of Port Ludlow Fire & Rescue and Jefferson County Fire District 2. Contents include: district organization, description of general response area, a brief run-down on the District s apparatus and their functions, district rules, policies, procedures and/or guidelines and volunteer benefits. Fire Service Safety: This class will provide education on safety practices to be adhered to during emergency operations, training sessions and around the stations. This class may be incorporated into the Firefighter Fundamental class. Firefighter Fundamentals: This class provides the basics of the Fire Service, which includes: tools and equipment, self-contained breathing apparatus (SCBA), hose, ladder, safety and basic fire ground evolutions. Maps and Water Sources: This class will educate the Resident on utilization of the District s map books to locate addresses and water sources throughout the joint Districts. Fire District Radios: This class provides instruction on standard radio procedures used by the District and the JeffCom 911 dispatch center. Page 7 of 43

8 Fire District Equipment: This class will cover a variety of power tools and the safety practices to be used when operating them on the emergency ground and during training sessions. NIMS IS-700 Awareness Training: This course introduces and overviews the National Incident Management System (NIMS). NIMS provides a consistent nationwide template to enable all government, private-sector, and nongovernmental organizations to work together during domestic incidents. This online course, which takes approximately three (3) hours, must be completed by all Individuals with emergency management responsibilities including prevention, preparedness, response, recovery and mitigation. Ambulance Operators Course: This course covers the basic knowledge required for ambulance operators including: the legal aspects of ambulance communication, ambulance types and safety considerations. Upon successful completion of this class the Volunteer will be allowed to operate District EMS vehicles. The following classes must be completed during the Resident s probationary period: Incident Command System (ICS): The Resident will be given an in-depth look at the emergency ground command structure. This class is required for all emergency personnel. Recognizing and Identifying Hazardous Materials (R & I): This class will cover recognizing hazardous materials and identifying them, utilizing available resources carried by the District and through communications with other agencies. Emergency Vehicle Incident Prevention (EVIP): This course that was developed by the Washington State Fire Chiefs Association will familiarize the Resident with the basic procedures for driving and maintaining various types of emergency vehicles. In addition to the eight hours of classroom instruction, the Volunteer will also complete a driving course (i.e. rodeo). Upon successful completion of this class the Volunteer will be allowed to operate District vehicles other than ambulances. Search and Rescue I: This class is an intense course conducted at the State Fire Service Training Center in North Bend, Washington. It will cover the basic skills a firefighter needs to function efficiently in an interior search and rescue mission using SCBA and will Page 8 of 43

9 develop the firefighters confidence and skill in the use of self-contained breathing apparatus (SCBA). Burn to Learn: This class is conducted at the State Fire Service Training Center in North Bend, Washington. It is designed for new firefighters and presents the firefighter with an opportunity to combat live fire scenarios. This program will provide the skills to function as a member of an initial attack team. Firefighters will work in a variety of fire situations utilizing direct, indirect and combination fire attacks to suppress different fire scenarios. Medical Certification: The Resident will be required to become an EMT. 12. Minimum Active Status Requirements In order to maintain their membership with the Districts, each Resident Firefighter must complete a minimum of 80% of their assigned shifts. Compliance: The Districts will, on a quarterly basis, furnish each Resident a report that will indicate for the above requirement, their YTD percentage of compliance regarding the annual requirements that must be met. Failure to Comply: At the end of each year, Residents failing to meet the minimum requirements shall be notified by certified letter of their deficiencies and then: a. Will have 30 days to make up any deficiencies b. Failure to remedy the deficiencies within 30 days will cause the Volunteer to be placed on probation or have their probation extended and to be prohibited from driving apparatus or operating equipment. The Volunteer will be given another 30 days to comply c. Failure to cure the deficiencies by the end of the second 30 day period will subject the Volunteer to removal from the program. NOTE: These minimum requirements are separate from and should not be confused with the minimum standards established in WAC by the Board for Volunteer Firefighters and Reserve Officers for purposes of Pension eligibility (see Appendix C ) 13. Limitations on Outside Work a. Volunteering for other Districts- A resident may volunteer with another District providing they live within the Boundaries of that District and are classified as a Page 9 of 43

10 traditional volunteer. (i.e., A joint resident may not be a resident with another District.) Any resident desiring to volunteer for another District must submit written correspondence to the Assistant Chief requesting approval prior to commencing the new relationship. Any resident currently volunteering for another District shall submit written correspondence requesting approval from the Assistant Chief within two weeks of the date of this memo. b. Working for other Districts- A resident may not work as a per diem firefighter or as an employee for another district while a joint resident. Any resident currently working as a per diem firefighter or employee for another District shall have thirty days to terminate such employment or to resign from the PLFR resident program. This policy is in no way meant to be punitive but rather is based on the following considerations: i. Safety concerns for the resident that include working excessive hours. ii. Safety concerns for the resident in regards to being taught certain methods of operations as part of the joint resident program and then learning conflicting procedures in a different District iii. Potential liability concerns for the District. c. Working for Private Sector entities- A resident may be employed by a private sector entity, including EMS providers, providing that the employment does not interfere with their resident responsibilities with the joint resident program and does not pose a conflict of interest with the joint resident program. Interference shall include schedules that interfere with the residents, the joint resident program work schedule and schedules that require a resident to work hours that our excessive when added to their 48 hour resident rotations. Any resident desiring to work for a private sector entity, must submit written correspondence to the Assistant Chief requesting approval prior to commencing the new relationship. Any resident currently working for a private sector entity, shall submit written correspondence requesting approval from the Assistant Chief within two weeks of the date of this memo. The District to reserves the right to deny any request submitted. 14. Disciplinary Process: Verbal Reprimand, Written Reprimand, Suspension & Removal from Volunteer Program All Residents are expected to exercise good judgment, loyalty, common sense, dedication, and courtesy in the performance of their duties. The primary mission of every volunteer is to provide courteous, orderly, efficient, and economic delivery of services to the customers of the District. Acts, errors, or omissions which, in the District's sole judgment, discredit the public service, violate District policies or practices, or impair the provision of orderly services to Page 10 of 43

11 the citizens of the District may result in discipline, including possible removal from the program. The Chief Officers and supervisors have full discretion and authority to impose disciplinary action in accordance with District policies and the circumstances of the particular case. In the event that discipline is necessary, any or all of the following types of disciplinary actions may be used, depending on the particular situation: a. Verbal Reprimand: An oral warning is a counseling session between the Resident s supervisor and the Resident on the subject of the Resident s conduct and performance, or his/her failure to observe a guideline, rule, regulation, or administrative instruction. It is intended to increase the Resident s efficiency and value to the District by changing the Resident s conduct, attitude, habits, or work methods. Following the counseling session the supervisor shall document the oral warning. b. Written Reprimand: A reprimand is a formal written disciplinary action for misconduct, inadequate performance, or repeated lesser infractions. Written reprimands are placed in the Resident s personnel file. Written warnings should include: A statement of the facts; A statement of the discipline being given, if any; If appropriate, the Resident s explanation and reason for the violation; The required corrective action on the part of the Resident s; If appropriate, a written and definite period of disciplinary probation during which the volunteer must clearly demonstrate improvement; and A statement indicating further disciplinary action, up to and including removal from the program may follow if correction is not achieved. The warning shall be signed by the Resident s direct supervisor, the Resident and the District supervisor involved. Copies of written warnings shall be forwarded to the Fire Chiefs. After review with the Resident, a copy of the written warning shall be given to the Resident and a copy shall be placed in the Resident s personnel file. c. Suspension: A suspension is a temporary, absence from duty which may be imposed as a penalty for significant misconduct or repeated lesser infractions. A suspension is a severe disciplinary action which is made part of the volunteer's permanent record. In each case of disciplinary suspension, a written memo shall be prepared indicating: Page 11 of 43

12 The event or events which led to the suspension; The duration of suspension; A statement indicating required corrective action on the part of the Resident; If appropriate, the Resident s explanation or comment; and A statement indicating that it is a "final warning" and further indicating that the Resident will be removed from the volunteer program upon the occurrence of another infraction or unless corrective action is taken within the stated time. The memo shall be signed by the Resident and any other person who may be present at the discussion. The memo shall be signed by the Resident s supervisor and a copy forwarded to the Fire Chief. All suspensions shall be approved by the Fire Chief or his designee prior to imposition. After review with the Resident, a copy of this memo will be given to the Resident, and a copy shall be entered into the Resident s personnel file. d. Removal from the Resident Program. When a supervisor feels that the nature of a violation warrants removal from the program, or if the removal from the program is a result of the disciplinary procedure where the desired corrective action was not achieved, the supervisor shall prepare a written report to his/her supervisor and the Fire Chiefs. The written report shall include: The reason(s) for the proposed removal from the program; Information on any previous warnings or disciplinary actions that may be relevant; A brief summary of the Resident s past record and length of service with the District; and Any other relevant information. Any removal from the Resident program shall be approved by the Fire Chiefs or their designee prior to imposition. In certain circumstances, before a final decision is made regarding a possible suspension or removal from the Resident program, the District may convene a pre-removal from the Resident program meeting prior to which the Resident will be notified of the reason for the pending removal from program and given a brief summary of the District's evidence, if any. Usually, the Resident should be given an opportunity to respond to the charges, either orally or in writing, and to explain why the District should not go ahead with the removal from program. Although the District's explanation of its evidence should be sufficient to inform the Resident of the basis for removal, this procedure should not be construed to limit the District at any subsequent hearing or proceeding from presenting a Page 12 of 43

13 more detailed and complete case, including the presentation of witnesses and/or documents not introduced at the removal from program meeting. Unless otherwise specified all Resident Firefighters are subject to removal from the program at any time, subject only to the procedural rights they may have to a preremoval from the Resident program. 15. Dispute Resolution (Grievance and Appeal) The Districts recognize that sometimes situations arise in which a Resident feels that he/she has not been treated fairly or in accordance with District rules and procedures. For this reason the District provides its Resident s with procedures for resolving disputes. Step 1: A Resident should first try to resolve any problem or complaint with his/her supervisor. The supervisor should respond to the Resident, in writing, within ten (10) working days after meeting with him/her, if possible. Step 2: If the Resident is not satisfied with the response from his/her supervisor, the Resident may submit the problem, in writing, to the Fire Chief or his/her designee within ten working days after receiving the supervisor's response. The written complaint must contain, at a minimum: A description of the problem; A specific practice, guideline, or procedure, which the Resident believes, has been misapplied; The date of the circumstances leading to the complaint or the date when the Resident first became aware of those circumstances; The remedy sought by the Resident to resolve the dispute. The Fire Chief may meet with the parties, either individually or together, and will endeavor to respond in writing to the aggrieved Resident within ten working days of any such meeting, if possible. Such determination will be final and binding. 16. Chain of Command All Residents shall be under the direct supervision of the PLFR Company Officers that are assigned to their shift. The chain of command thereafter shall be to the PLFR Assistant Chief and then jointly to the Chief s of both Districts. Page 13 of 43

14 17. Stipends a. Resident Firefighters will be given a stipend of $90 to help offset expenses per 24 hour shift worked. Resident Firefighters shall not be eligible for Points. 18. Leaves A Resident may request a Leave of Absence from the District for good cause. Such request shall be made in writing to the Assistant Chief and shall include the following information: a. Starting date b. Ending date (Total initial leave request may not to exceed 90 days, but an extension may be requested thereafter ) c. Reason for leave Any necessary documentation shall be included with the request. The Assistant Chief has full discretion in granting or not granting the request. 19. Resignation Residents are encouraged to submit written notice of resignation to their supervisor at least ten working days (two calendar weeks) prior to the effective date of their resignation. An exit interview with the Fire Chiefs shall occur prior to their last day with the District. When a Resident resigns the Resident is expected to return all District property, including uniforms, equipment and keys. Failure to do so may delay release of the Resident s final stipend/points check and can result in criminal charges being filed Page 14 of 43

15 APPENDIX A JOB DESCRIPTIONS Page 15 of 43

16 JOB DESCRIPTION Joint Resident Firefighter/Emergency Medical Technician (Resident FF/EMT) (Volunteer Position) GENERAL PURPOSE The Resident Firefighter/Emergency Medical Technician (Resident FF/EMT) performs firefighting, emergency medical care, and fire prevention duties under the direct supervision of a career firefighter. They perform within the scope of the policies and procedures of Port Ludlow Fire & Rescue and included within these duties are preventing, combating, and extinguishing fires; saving life and property, assisting the public as directed, station and equipment maintenance and related activities and/or other duties as may be required and assigned. The primary benefit to the District of this position is to provide part-time firefighting personnel to serve the community. The Resident FF/EMT is required to attend regularly scheduled training in order to maintain the high level of knowledge, skill and ability necessary to function safely and effectively as a firefighter and EMS provider in accordance with state law, county protocols, and standard operating procedures. The work performance of a Resident FF/EMT is continuously evaluated for general knowledge, skill proficiency, and ability to work as part of a team. Any deficiencies are corrected through remedial training. DISTINGUISHING CHARACTERISTICS The Resident FF/EMT is a non-compensated position. The Resident FF/EMT may be awarded a stipend for each shift worked in an effort to cover expenses incurred in the course of volunteering for the District. The Resident FF/EMT is an individual seeking a Fire Service career, who by working within the fire service environment alongside career firefighters has a better opportunity to learn about the fire service and prepare themselves for future employment opportunities. A Resident normally remains a member of the District for 2-3 years during which time they are hopefully successful in gaining full-time employment with a career fire service organization. Individuals fulfilling the duties and responsibilities of a Resident Firefighter/EMT will at all time present themselves in a courteous, professional and responsible manner. ESSENTIAL DUTIES AND RESPONSIBILITIES The Resident FF/EMT drives or rides an emergency vehicle in response to fire, rescue and emergency medical events, hazardous materials response/mitigation and routine requests for help or assistance. In the performance of their duties, the Resident Firefighter/EMT places equipment, lays and connects hose; operates high-capacity pumps and directs water streams; raises and climbs ladders; uses chemical extinguishers, safety belts, lines and hooks and uses self-contained breathing apparatus. The Resident FF/EMT may enter burning buildings as part of a fire suppression team, perform ventilation tasks above ground, carry heavy objects and equipment and rescue injured or trapped victims. The Resident Firefighter/EMT also responds to requests for pre-hospital emergency medical care and transport of sick or injured persons, setting up and/or operating oxygen and auto-defibrillation equipment and administering pre-hospital emergency medical care to the sick and injured. Page 16 of 43

17 DESIRED MINIMUM QUALIFICATIONS Knowledge of: Modern fire service principles, procedures, techniques, and equipment. Fire protection systems, evacuation considerations, and building construction regulations for fire safety. Ability to: Communicate effectively, both orally and in writing; ability to understand and carry out verbal and written instructions using the English language. Obtain or possesses and maintain certification as an EMT-Basic or IV Tech, or Intermediate, when eligible per County standards. Maintain physical conditioning necessary to perform efficiently in emergency situations; meet medical and physical agility standards as established. Learn the geography of the District, the location of important buildings and the street system. Participate in training drills; attend school and classes on fire fighting, hydraulics, first aid and emergency medicine, fire equipment, and apparatus, and other classes associated with recognized fire fighter and EMT standards. Learn and apply technical information pertaining to fire fighting. Assist career staff in performing protective inspections of structures and businesses in the community for fire hazards and pre-incident surveys for tactical planning. Assist career staff in conducting fire-safety education classes. Analyze and cope with a variety of emergency situations calmly but effectively and to react quickly to secure accurate and precise information on the location, extent, and nature of fires and emergency aid requests. Sustain heavy physical labor during periods of intense activity in emergency situations; to work at varying heights above grade. Work within a para-military organization and respond readily to directives. Establish and maintain effective working relationships with co-workers, supervisors, and the general public; to work effectively as a team member. Assist career staff in updating map book for new additions, streets, and complexes for use in emergencies. Service and operate all District equipment and apparatus. Perform necessary maintenance, testing and care of fire hoses, trucks, ladders, and auxiliary equipment and apparatus. Prevent waste and damage of materials, supplies, and equipment. Page 17 of 43

18 Perform general maintenance and minor repairs to station facilities; perform assigned janitorial activities and minor maintenance and painting. Perform community service activities. Maintain necessary records and reports, incident forms, and daily shift operation logs, to accommodate needs of the district including computer data entry. Training and Experience: A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school and it is desirable to have obtained an associate s degree and/or a four-year college degree in fire suppression, emergency medicine or a related field. Licenses; Certificates; Special requirements: High School Diploma or GED A valid Washington State Driver s License Washington EMT-Basic certification (within six months) IFSAC Firefighter I or equivalent education and experience (within one year) PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: Work is performed primarily in the fire station, then on emergency medical scenes, mass casualty, fire scenes and extra ordinary events as they occur. Performing tasks under emergency conditions may require strenuous exertion. The exposure to death, emotional stress, patients with contagious diseases and terminal illnesses can be expected. Mental Demands: While performing the duties of this position, the employee will be regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; and interact with fire district members, other organizations and the public. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Page 18 of 43

19 Physical hazard from fire, equipment, traffic, smoke inhalation, and falling objects at emergency scenes, and exposure to health risks may occur. Performance of hazardous tasks under emergency conditions may require strenuous exertion under such handicaps as limited visibility, exposure to hazardous or toxic chemicals and gases, extremes in temperatures, cramped surroundings, and contact with death, emotional stress, contagious diseases, and terminal illness. Page 19 of 43

20 APPENDIX B MEDICAL EXAMINATION Page 20 of 43

21 1) Examination Authorization Form Page 21 of 43

22 2) Baseline Medical Questionnaire Page 22 of 43

23 Page 23 of 43

24 Page 24 of 43

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26 Page 26 of 43

27 Page 27 of 43

28 Page 28 of 43

29 Page 29 of 43

30 Page 30 of 43

31 Page 31 of 43

32 Page 32 of 43

33 3) OSHA Respirator Questionnaire Page 33 of 43

34 Page 34 of 43

35 Page 35 of 43

36 Page 36 of 43

37 APPENDIX C WAC Page 37 of 43

38 (Effective July 1, 2009.) WAC What level of activities do I have to participate in to be eligible for participation/membership in the volunteer firefighters' and reserve officers' pension? All departments are required to develop volunteer participation requirements that meet or exceed the participation requirements as set by the state board. If a department does not develop their own requirements, the board requirements will be in effect. (1) The board requires that all volunteers: (a) Attend a minimum of ten percent, or twenty hours, of all drills and/or training annually, whichever is less. (b) Respond to a minimum of ten percent of all calls at the member's assigned station or twenty-four calls annually, whichever is less; or ninety-six hours of standby time annually. For the purposes of this section, standby time means time that the volunteer is assigned to be near at hand and ready to respond to emergency calls immediately. A volunteer who merely carries a cellular telephone, pager, or similar device is not considered to be in standby status. (c) Meet the requirements to be a qualified member under WAC (d) Be certified as having met the standards by the local board chair and by the fire chief, police chief, or sheriff annually on the board for volunteer firefighters and reserve officers provided forms. (2) An exemption of up to twelve weeks in a twelve-month period may be granted for: (a) A participant's serious health condition; (b) A participant to care for a parent, spouse, or minor/dependent child who has a serious health condition; (c) The birth of and to provide care to a participant's newborn, adopted, or foster child as provided in WAC For the purposes of this section, "serious health condition" means an illness, injury, impairment, or physical or mental condition that involves any period of incapacity or treatment connected with inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, and any period of incapacity or subsequent treatment or recovery in connection with such inpatient care; or that involves Page 38 of 43

39 continuing treatment by or under the supervision of a health care provider or a provider of health care services and which includes any period of incapacity (i.e., inability to work, attend school, or perform other regular daily activities). (3) An exemption of up to twenty-six weeks in a twelve-month period may be granted for: A participant who is the spouse, son, daughter, parent, or next of kin of a covered service member who is suffering from a serious health condition incurred in the line of duty. The leave described in this subsection shall only be available during a single twelve-month period. For the purposes of this section, "covered service member" is a member of the armed forces, including the National Guard or reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on a temporary disability retired list for a serious health condition. (4) An exemption of up to one year may be granted for injuries covered under chapter RCW; or up to one year for reserve officers injured in the line of duty and covered under Title 51 RCW. (5) Departments granting exemptions shall submit written documentation on the board for volunteer firefighters and reserve officers provided forms for state board review. (6) Members joining service after January 1st, or separating from service before December 31st, will have their requirements prorated for the calendar year. [Statutory Authority: RCW , , filed 2/27/09, effective 7/1/09.] Page 39 of 43

40 APPENDIX D RESIDENT FIREFIGHTER AGREEMENT Page 40 of 43

41 RESIDENT FIREFIGHTER AGREEMENT This Agreement is entered into between JEFFERSON COUNTY FIRE PROTECTION DISTRICT No. 3 (DBA: PORT LUDLOW FIRE & RESCUE) and JEFFERSON COUNTY FIRE DISTRICT 2, both municipal corporations, "District", and "Resident". RECITALS 1. The District has invited the above individual to join the District s Resident Program. 2. The Resident has indicated an interest in becoming part of the Resident Program. 3. Resident has requested that the District pay certain costs of the Resident's training, including tuition and materials during their Residency. 4. The District may from time to time make such expenditures as outlined above. 5. In order to justify the expense to the District, it is necessary that the District be assured that the Resident will successfully complete the training, obtain required certifications and serve the District for a minimum period of time provided that the performance of the Resident meets the District's standards. AGREEMENT To accomplish the purposes of this agreement and in consideration of the benefits to be obtained by each of the parties, it is agreed as follows: 1. Obligations of Resident Resident agrees to successfully complete all requirements of the Resident Program The Resident is a volunteer and recognizes that Resident s receipt of the benefits of this Agreement does not alter the Resident s status as a volunteer under the Fair Labor Standards Act Resident shall remain a member in good standing of Port Ludlow Fire and Rescue at all times during this Agreement and shall comply with all District policies and procedures and all drill and training requirements Resident agrees to remain with the District for a minimum of two years subsequent to becoming a member of the District, except as specified in 4.1 below The Volunteer Resident Firefighter Program does not constitute an employment contract and that the District can modify the Program standards or discontinue the Program at any time at its sole discretion. Page 41 of 43

42 1.6. The Resident will not be entitled to a job with the District at the conclusion of resident training and no promises or representation to the contrary will be effective for any purpose. Employment with the District is governed by other rules and regulations The Resident is not entitled to wages for any time spent in training in the Program and will only receive a reimbursement for personal expenses, structured training and practical, and on-the-job experience consistent with the Program s standards If the resident is eligible for Veteran s Educational Benefits, the resident will enroll for such benefits to enable their compliance with section 3.1 of this agreement. Upon appointment, the resident will advise the District of their eligibility and thereafter the resident will keep the District advised of their application for benefits and subsequent approval by the VA. 2. District Obligations District agrees to pay all required expenses incurred by the Resident in participating in the Resident Program including the costs of textbooks, manuals and training materials necessary for required or authorized courses. 3. Expense Reimbursement. The Resident acknowledges that the District is making a substantial investment in Training for the Resident s benefit Veterans Reimbursement: If the Resident has been approved for Veteran s Educational Benefits pursuant to section 1.8 of this agreement, upon the receipt of any Veteran s educational benefit payments by the resident for Fire Service training that has been paid for by the District (i.e., Recruit Academy, EMT School, etc.) the resident agrees to reimburse the District within thirty (30) days of the receipt of the payment, the full amount of any such benefit received, not to exceed the actual expenditure made by the District 3.2. Default: If the Resident fails to complete the Resident Program, fails to remain with the District for the required two years, or fails to comply with the Resident s obligations as specified in the District s Policies and Procedures, the Resident agrees to reimburse the District for all expenses paid on Resident s behalf with the exception of earned Stipends Reimbursement upon Default: Reimbursement to the District shall be due within 30 days of any Default as specified in 4.1 above. The District may, in its sole discretion, agree to payment terms provided the applicable interest rate shall be a minimum of eight per cent per annum. In the event a Resident fails to timely repay the District, the District may pursue any remedies available to it under applicable law. Page 42 of 43

43 3.4. Exceptions: Reimbursement by the Resident will not be required if the Resident is either dismissed from the Resident Program by the District or obtains employment as a career firefighter with a Fire Service Organization. 4. Waiver of Reimbursement. The provisions of paragraph 3 shall not apply in the event of the occurrence of any of the following: 4.1. The death or physical disability of the Resident during the term of this agreement. 5. Limited Agreement. This Agreement does not alter the relationship between the District and the Resident and this Agreement may be terminated by the District at any time, with or without cause. The District reserves the right, in its sole discretion, to determine the job duties of the Resident and this Agreement gives the Resident no express or implied contractual rights to any specific level of employment with the District. Dated:, 20. JEFFERSON COUNTY FIRE PROTECTION DISTRICT No. 3 By : Chief Resident JEFFERSON COUNTY FIRE PROTECTION DISTRICT No. 2 By : Chief Page 43 of 43