Civil Defence Emergency Management Local Arrangements

Transcription

1 2012 Civil Defence Emergency Management Local Arrangements 0

2 Authorisation The authority for this Plan resides in Section 64 (1) of the Civil Defence Emergency Management Act Its preparation and maintenance is also a requirement of the West Coast Civil Defence Emergency Management Group Plan This Plan becomes operative at the time that the Group Plan is approved, and is subject to the same terms of review and renewal. 1

3 Contents Glossary of terms 4 Key Appointments Introduction Purpose of the Plan Objective of the Plan CDEM Group Plan Relationship West Coast CDEM Vision and Goals Risk profile Social Environment 7 Map of Grey District Built Environment Economic Environment Natural environment Hazard Profile Definition Group Hazard Register: District Detail: Earthquake Flooding Pandemic High Winds Tsunami Human Induced Disasters 11 Industrial Accidents 11 3 Reduction 11 4 Readiness Documentation Other Plans Plans Under construction Public Education Training 12 5 Response Alternative EOC The Grey District Civil Defence Emergency Management Organisation Communications 14 2

4 5.4 Community Emergency centres Welfare 14 6 Recovery Introduction Large scale emergency 15 7 Monitoring and Evaluation Introduction Work plan 15 Appendix GREY DISTRICT Local Welfare Arrangements 18 Structure of Welfare response for GREY DISTRICT 18 Local Welfare Committees 19 The Grey District Welfare Manager 20 The Role of the GDC Welfare Manager 20 The Role of the Welfare Centre Supervisor 20 Welfare Centres Functions 21 Welfare Centre Venues Known fault lines 24 3

5 Glossary of terms CDEM CEC CIMS CPH EMIS EOC GDC LPG MAF MCDEM NCMC SOP VHF WAG WCDHB Civil Defence Emergency Management Community Emergency Centre Coordinated Incident Managements System Community Public Health Emergency Management Information System Emergency Operations Centre Grey District Council Liquid Petroleum Gas Ministry of Agriculture and Forestry Ministry of civil Defence Emergency Management National Crisis Management Centre Standard Operation Procedures Very High Frequency (Radio) Welfare Advisory Group West Coast District Health Board 4

6 Key Appointments Grey District Controllers: Group Controllers: Allan Wilson Kevin Beams (To be replace by Ian Davidson Watts early 2012) Doug Griffin Chris Ingle Chris Pullen Wayne Moen Grey District Recovery Manager: Ian Davidson-Watts Alan O Connell Group Recovery manager: Chris Ingle Chris Pullen 5

7 1.0 Introduction This document must be read in conjunction with the West Coast Civil Defence Emergency Management (CDEM) Group Plan. The foundation of all emergency planning is the development of a sound and professional relationship between the emergency services, other response organisations and the CDEM organisation. These Local Arrangements provide the generic construct for how Grey District Council will interact with other agencies to manage CDEM incidents within its District. In effect it is the Grey District CDEM Plan. This document aims to ensure a quick and effective response to CDEM events without duplication of effort, and to provide a seamless transition from one level of response to the next if an event does escalate over time. CDEM events cover a broad spectrum from relatively small events that require little or no CDEM direct involvement and do not require a declared state of emergency, to large scale events requiring significant CDEM involvement and which may require a declared state of emergency. The CDEM Act 2002, the West Coast CDEM Group Plan and these Local Arrangements, provide the means for Council to respond to all hazards anywhere within that spectrum. The layout of this document is consistent with the four R s of emergency management: reduction, readiness, response and recovery as described in the West Coast CDEM Group Plan. 1.1 Purpose of the Plan The purpose of this Plan is to: To describe the Risk profile for Grey District. To describe how Grey District interprets the National CDEM Strategy, specifically the 4Rs. Give effect to operational requirements set out in the West Coast CDEM Group Plan for the West Coast Region. Detail the operational arrangements made by Grey District Council in respect of civil defence emergency management within the District. 1.2 Objective of the Plan The Plan has the following objectives: To provide for the safety of life and property prior to, during, and in the aftermath of, any event which necessitates the implementation of civil defence emergency management measures within the Grey District. To outline the structure and organisation set in place to address emergency response and recovery matters within the Grey District. To outline the direction Grey District CDEM will take over the next five years. 6

8 To be the vehicle through which inter-agency liaison and co-operation in local civil defence emergency management is addressed within the Grey District. 1.3 CDEM Group Plan Relationship These Local Arrangements are consistent with the West Coast CDEM Group Plan and meets the requirements of the CDEM Group. It does not repeat details contained in the West Coast CDEM Group Plan except where necessary for the purposes of clarification. It should therefore be read in conjunction with the CDEM Group Plan and local Standard Operating Procedures (SOPs). 1.4 West Coast CDEM Vision and Goals The vision of the West Coast CDEM Group reflects the national vision and is: To build a resilient and safer region with communities understanding and managing their hazards and risk. The goals of the Group set out what the Group would like to achieve, encapsulating the Vision above, and assisting with directing work streams for CDEM on the West Coast. The goals for the region are drawn from the national goals and are: 1. Increasing community awareness, understanding, preparedness, and participation in civil defence emergency management. 2. Reducing the risks from hazards in the region. 3. Enhancing the region s ability to respond to emergencies. 4. Enhancing the region s ability to recover from emergencies. 2.0 Risk profile Refer to section 2 of the CDEM group plan 2.1 Social Environment The Grey District is centrally located between the Buller and Westland District boundaries with the southern boundary being the Taramakau River, the northern boundary the Punakaiki River and the inland boundary being the Taramakau River at Jacksons. The total land area of 410,661 hectares supports a resident population of approximately 13,000 with the majority of people residing in Greymouth and its surrounding suburbs and within 10 kilometres of the Greymouth township. The district is served by Hokitika and Westport Airports. The township of Greymouth is an important centre for the surrounding rural district. Grey district is bordered by Westland, Selwyn and Buller Districts. 7

9 Map of Grey District 2.2 Built Environment The Built environment with the largest population is Greymouth, including Blaketown and Cobden. Other built areas are Runanga, Dunollie, Taylorville and Barrytown in the Northern ward. Camerons in the Southern Ward, and Kaiata, Dobson, Moana, Ngahere, Ahaura and Blackball in the Eastern ward WARD Northern Southern Central Eastern LOCATIONS Runanga, Dunollie, Taylorville, Barrytown Camerons, Taramakau Greymouth Central, Blaketown, Cobden Kaiata, Dobson, Moana, Ngahere, Ahaura, Blackball 2.3 Economic Environment The main areas of employment in the Grey District are: - Agriculture Mineral extraction Tourism Fishing 8

10 Medical/educational Disruption to any one of these industries will affect the economy of the district. 2.4 Natural environment Although the Grey District only makes up 0.3 percent of New Zealand s population, most of the District s inhabitants live on the coastal strip or along river valleys. This combined with the relative heavy annual rainfall of up to 8000mm near the main Divide and over 2000mm near the coast means that a high percentage of the population is subject to flooding. 2.5 Hazard Profile Definition Hazards are defined as any happening, whether natural or otherwise including, without limitation, any explosion, earthquake, eruption, tsunami, land movement, flood, storm, tornado, cyclone, serious fire, leakage or spillage of any dangerous gas or substance, technological failure, infestation, plague, epidemic, failure of or disruption of emergency service or lifeline utility, or actual or imminent attack or warlike act which may occur within the District and causes or may cause loss of life or injury or illness or distress or in any way endangers the safety of the public or property in the Grey District Group Hazard Register: A Group Summary Hazard Register has been developed that describes the risks and consequences of hazards likely to affect the Group area. See Chapter 2 of the West Coast CDEM Group Plan. 2.6 District Detail: In addition to the hazard and risk information in the Group Plan, these Local Arrangements also identify and describe specific hazards unique to the District Earthquake District wide risk with fault lines present in places. MAP ATTACHED. REFER APPENDIX 2 The position of the fault line is plotted on the attached map (refer to back). All areas of the District could be impacted by the effects of an earthquake, particularly the Inchbonnie/Haupiri/Kopara areas which are situated right on the fault line. Possible physical effects resulting from an earthquake are: a) Injury or death to local residents b) Damage to buildings due to earth movement c) Isolation due to slips and/or bridge damage 9

11 d) Flooding due to changes in river courses Flooding The West Coast Regional Council has established volume measuring stations on the Grey (at Dobson), the Little Grey (at Ahaura) and the Arnold River. Surface flooding occurs in the following areas: a) Greymouth b) Coal Creek c) Omoto/Kaiata d) Camerons e) Red Jacks f) Aratika g) Dunollie The threat is such that isolation of the above areas could result. Refer to the Grey River Flood Action Plan The Greymouth Floodwall protects the Central Business District and the low lying residential areas of Cobden, Blaketown and Greymouth against the rising river. The wall has been tested several times since its construction in 1989 and to date has never been overtopped. Recent work on the wall provides protection from a 1 in 150 year flood where constructed with permanent materials and 1 in 50 year flood elsewhere. On average, Grey District suffers one flooding event each year Pandemic In the event of a pathogen or contagion becoming widespread the Grey District Council would work closely with the West Coast District Health Board (WCDHB) and Community Public Health (CPH). In the event of a widespread animal disease the Council would work closely with the Ministry of Agriculture and Forestry (MAF). It is likely that these organisations would be the lead agency in such events High Winds Cyclonic storms and very high winds can be experienced throughout the district. Storms in general can create problems with heavy localised rain causing surface flooding. The entire coastal area is prone to very high winds on occasions that can cause extensive damage to property and danger to life Tsunami The western boundary of the District is the Tasman Sea. There is a concentration of residential, commercial, industrial and service areas in Greymouth (including 10

12 Cobden, Blaketown and Karoro), on land along the sea boundary. This area is very popular with home buyers and the population has expanded, especially in the South Beach/Paroa area. The effects of a tsunami will not only be felt in coastal communities but could also affect communities along the banks of the Grey and Taramakau Rivers Human Induced Disasters Industrial Accidents The possibility of air crash, mining disaster, rail disaster, hazardous chemical spillage, LPG incidents or a combination of these exists. Hazardous substances such as fossil fuels, bulk LPG, bulk resins, dairy products and dangerous goods are transported through the District by rail and road. Accidents with these substances have occurred over the years. Refer to of the West Coast CDEM Group Plan for the risk descriptions associated with Natural, Technological/biological & Sociological hazards 3 Reduction Refer to section 3 of the CDEM Group plan The Grey District Council has completed, and continues to complete a significant volume of work on hazard reduction. Buildings are being assessed as to their earthquake risk and plans are in place to assess the risk of tsunami. The Grey District Lifelines Plan; Communities and Council; Alpine fault earthquake scenario & lifelines vulnerable assessment (2007) is a major resource in earthquake response planning 4 Readiness Refer to section 4 of the CDEM group plan 4.1 Documentation This document along with the SOPs and the West Coast CDEM Group Plan make up the documents that are required to prepare for an emergency. These documents must be read in conjunction with the CDEM Act 2002 and the National CDEM Plan Other Plans Grey River Flood Action Plan: This plan is reviewed and updated regularly in line with movement in key personnel and, if necessary, after each significant flood event. 11

13 4.3 Plans Under construction Tsunami and Mass Evacuation Plan Community Response Plans for: Ahaura Barrytown Blackball Blaketown Camerons Cobden Dobson Kaiata Kopara Moana Runanga Taylorville 4.4 Public Education School visits and visits to community groups and local business to encourage resilience are part of the readiness strategy. 4.5 Training Grey District maintains an EOC in the Council chambers. Training of EOC staff is held on a regular basis. The aim is to have sufficient staff trained with CIMS level 4 and specialist training in the operation of a Civil Defence EOC. Every EOC staff member should be able to operate in any role. 5 Response Refer to SOPs and Section 5 of CDEM Croup Plan 5.1 Alternative EOC In the event that the EOC is unusable the alternative is the Regional Council building at 388 Main South Road 12

14 5.2 The Grey District Civil Defence Emergency Management Organisation Group ECC EOC Local Controller Buller and Westland EOCs Emergency Management Officer Public Information. EOC Manager Planning/Intelligence Manager Operations Manager Logistics Manager Welfare Manager Plan/Int Assistant Ops assistant Rescue Logs assistant Housing Catering Recovery Assistant Recovery Manager Emergency Services liaison Comms Health Transport Supply Security Clothing Registration Victim Support 13

15 5.3 Communications Grey District has established a CDEM VHF radio network that facilitates communication between outlying areas and the EOC via a Radio repeater on Mt Kakawa. This network is tested on a weekly basis. A satellite based communication system has also been installed which is also checked on a weekly basis. 5.4 Community Emergency centres To assist with the community response Community Emergency Centres (CEC) have been established at the following locations: Awahono School Ahaura Nikau Deer Farm Barrytown Blaketown School Blaketown Paparoa Range School - Blackball Camerons Hall - Camerons Cobden School - Cobden Paparoa Range School - Dobson Kaiata hall - Kaiata Christian Community - Kopara Lake Brunner School - Moana Service Centre - Runanga 612 Taylorville Rd - Taylorville Each CEC has a trained warden, a VHF radio, a copy of this document, the West Coast CDEM Group Plan, Grey District SOP and the warden duties. 5.5 Welfare The local welfare committee meets two or three times each year. See Appendix 1 for local welfare arrangements 6 Recovery 6.1 Introduction The CDEM Group Plan (Section 6) outlines the recovery arrangements for the West Coast District. Health & Safety of individuals and the community Physical recovery Social recovery Economic recovery Assess disaster impacts and prioritise activity Co-ordinate welfare delivery 14

16 Manage public information release wisely 6.2 Large scale emergency In a large scale event it is expected that the Ministry of Civil Defence Emergency Management will appoint a Recovery Manager. It is important that Recovery starts in the initial stages of any emergency 7 Monitoring and Evaluation See section 7 of the Group Plan 7.1 Introduction The monitoring of and evaluation of the CDEM activities is focused in two areas: 1. Compliance that we are meeting the relevant legislative requirements 2. Performance That we are prepared for any emergency and our work plan is being carried out in accordance with our needs and requirements. Grey District is compliant in all aspects of CDEM. According to the latest Monitoring and Evaluation by MCDEM the West Coast CDEM Group needs to collectively determine the priority for business continuity management and how this can best be achieved for the agencies of the Group in the spirit of the CDEM Act Work plan Objective Task Completion date 1. Assist the December business 2012 community to develop business continuity. 2. Business continuity plan Meet with Business and Promotion group to discuss Business Continuity and general preparedness Have 10 local businesses develop continuity plans Continuity plan developed/reviewe December 2014 December 2014 Group Objective Objective 4 Improve community participation and preparedness through community-based planning 15

17 developed/ reviewed for Grey District Council 3. Identify key gaps in EOC personnel and ensure that they are filled in a timely manner 4. Up-date all planning documents d for Grey District Council Ensure that all new staff are trained as soon as possible Keep volunteers involved and ensure that sufficient volunteers are enrolled and trained Write local arrangements Write Standing Operating procedures (SOP) Write EOC activation Manual Assist five Communities to write community plans Write tsunami plan Ongoing Objective 5 Continue to increase the profile and delivery capability of CDEM on the West Coast January 2012 July 2012 December 2012 December 2014 Objective 8 Develop consistent and standardises documentation to describe key activities, functional responses and protocols in support of the CDEM Group Plan between all member local authority and partner organisations 5. Run at least two training exercises each year 6. Run regular training for staff and volunteers Consult with Group for national and Group exercises. Write and run local exercises to make up any shortfall Every other Tuesday run EOC training in the EOC for Council staff Once each year run training for Community Emergency centre staff. Run training for Volunteers at least December 2013 Ongoing Objective 6 Enhance professional development for all emergency management personnel through training exercises Ongoing Objective 6 See above 16

18 7. Raise the awareness of CDEM issues within the community through Public Education 8. Develop and maintain relationship s with key stakeholder s 9. Ensure that alternative controllers are kept updated 10. Establish memorandu m of Understandi ng with key support agencies where appropriate once each year Visit all schools at least once every two years. Meet with community groups bi-annually Meet with the District s major employers biannually Meet with Police, Fire Service and St Johns bimonthly. Meet with lifelines personnel at least twice each year. Meet with EMOs form Buller, Westland and Group regularly Convene monthly meetings with alternative controllers Discuss with Work and Income, Red Cross, Salvation Army, Electronet, Chorus, Westpower, Housing NZ, SPCA and any other agencies that may require a close relationship Ongoing Objective 3. To deliver effective public education programmes that build communities who understand and are prepared to manage the impacts of their hazard and risks Ongoing Objective 4 & 5 Ongoing Objective 7 Improve the CDEM Group organisational structure December 2012 Objective 4 & 5 17

19 Appendix Last updated 13 July GREY DISTRICT Local Welfare Arrangements Structure of Welfare response for GREY DISTRICT On the West Coast each district is responsible for the provision of welfare to its community. Welfare Centres can be activated even when there has been no declared emergency. Figure 1 details the lines of reporting from the Welfare Centre Manager, the person who is managing the community hall or location that has been opened as a Welfare Centre, to the District Welfare Manager. The District Welfare Managers role is defined below. The Welfare Manager is responsible for coordinating information from the Welfare Centres and other welfare information and providing this to the Controller in the Local EOC. Depending on the scale of the event, this information is then forwarded to the Group EOC where all welfare information from all of the affected districts is collated. This information may be used to inform the National Crisis Management Centre (NCMC) of the welfare situation, but will be used to allocate resources in the support of the local EOC. This transfer of information is highlighted through the block line arrows in Figure 1. Depending on the magnitude of the event there may be more than one Welfare Centre activated. This may be due to a large number of evacuees in one town area, or several towns being affected. While it is expected that there will be a high level of interaction between the Group Welfare Coordinator and the District Welfare Manager, this has only been shown as a dotted line as it is considered a more informal information exchange. It is important to note that the flow of information is to be two-way. The Group Welfare Coordinator, who is also the Chair of the WAG, will provide information to the WAG as required in the event and the tasks that they need to undertake to assist and support the local EOC. 18

20 Figure 1: The Welfare Structure on the West NCMC WAG Group Welfare Coordinator Group EOC District (Local) Welfare Manager Local EOC Welfare Centre Supervisor Welfare Centre Supervisor Welfare Centre Supervisor Information supplied up through the diagram may include, but is not limited to: Welfare Centres activated Number of evacuees and the status of their wellbeing. Issues or problems that cannot be overcome at the Welfare Centre so are referred to the Local EOC to resolve. Issues or problems that cannot be addressed by the Local EOC so are referred to the Group EOC to resolve. Information supplied down may include: Information on the activation of the 0800 number. Coordination of assistance available from government agencies. Coordination of resources provided from outside the local area or Region Updated information on the Regional impact. Local Welfare Committees In the Grey District, there is a local Welfare Committee. The Committee is made up of a core group of local agency representatives. It is not intended to represent all agencies that will be involved in the Welfare functions. Representatives on the Committee include: Grey District Council Grey District Council EOC Welfare Manager Work and Income Salvation Army Red Cross HNZC Allan Wilson Civil Defence Officer Kevin Beams - Manager Support Services Allison Palmer Fiona Wilkins Karen Jury Bev Tibbles Peter and Barbra Dawson Lisa Mellish Team Leader Cairy Timpson (Jan Menzies alternate) Housing Manager 19

21 Victim Support Gordon Speirs TeRunanga o Ngati Waewae Ben Hutana SPCA TBC CYF TBC This Committee is responsible for ensuring the local arrangements outlined in this document are agreed by all agencies, and resourced at an adequate level in preparation to respond. The Committee will meet on a regular basis, and will provide regular updates to the Welfare Advisory Group via the Welfare Manager. The Grey District Welfare Manager The District Welfare Manager has the overall responsibility for those people who have been affected by the event within Grey District. The Welfare Manager will work through the District Welfare committee and will operate from the Local EOC located at the Grey District Council Buildings, 105 Tainui Street, Greymouth. The Welfare Manager for the Grey District is Allison Palmer. The Alternate Welfare Managers are Fiona Wilkins & Karen Jury The Role of the GDC Welfare Manager To facilitate the GDC Welfare Committee meetings to ensure the relevant agencies are prepared to provide a welfare response in accordance with this document Co-ordinate the resources available in the District through the local Welfare Management Committee. To work with the GDC Civil Defence Officer to agree when a Welfare Centre is to be established in line with the Welfare Centre set-up plan. In the event of an emergency: To provide the Welfare link at the Local EOC to link between the local controller and welfare activity. This would primarily include connecting to any Welfare Centre Activity. Liaise with the Operations Manager at the Local EOC to arrange the coordination of people who must be moved to ensure their welfare. The Role of the Welfare Centre Supervisor In the event that a Welfare Centre has been established, the centre will be managed by an appointed Welfare Centre Supervisor who will: Oversee the Welfare Centre functions Advise the Local Welfare Manager and Local Controller on any matters pertaining to the safety and wellbeing of those affected in an emergency Liaise with the Public Information Staff at the Local EOC to provide advice and information to evacuees, displaced persons, and the general public. 20

22 Provide updated on the welfare situation in the Grey District to the Welfare Coordinator at the Group. Welfare Centres Functions The size and scale of the emergency will determine the nature of the services required. The following services have been identified as being required at the Welfare Centres and the agency providing this assistance has been identified. Welfare Centre Function Reception: the meeting and greeting of evacuees and dealing with any immediate needs. Registration: the registration of evacuees to allow individuals to be traced, families to be reunited, and enquiries to be answered. Clothing: the provision of essential clothing, blankets and toiletries to replace items destroyed, inaccessible, lost, or contaminated. Catering: the provision of meals for evacuees. First Aid: the provision of basic first aid and referral to other medical services as appropriate Accommodation: the provision of temporary accommodation in a safe area. Income Support: coordination of services provided by onsite support agencies, including government departments and other organisations Animal welfare: provision of alternative arrangements to care for companion animals that are without homes. Support mechanisms: provision of psychological and emotional support including social support, psychosocial support, critical incident stress debriefing, post disaster psychopathology treatment. Agency and person responsible for ensuring staff are equipped and available for this role Salvation Army to delegate. Lisa Mellish (Red Cross to delegate) Gordon Speirs (Victim Support) Salvation Army (Peter and Barbra Dawson) Salvation Army (develop MOU with GDC) Red Cross and DHB HNZC (Cairy Timpson) Salvation Army Work and Income Bev Tibbles SPCA Margaret Sadler (to invite) CYF to be confirmed Victim Support Gordon Speirs Ngati Waiwai Ben Hutana 21

23 A Welfare Centre is established by the Local EOC to cater for large numbers of displaced people and evacuees who cannot be catered for elsewhere. A Welfare Centre will utilise a large facility as indicated below. Welfare Centres will be activated on the instructions of the Controller via the Welfare Manager. Lower levels of welfare may be provided at Sector Posts as required. This would consist of little more than shelter, limited catering and registration. Keys and Access We do not hold keys for any of the Centres that we may operate. As part of our emergency callout, contact will be made with one of the key holders for the Centre we wish to operate from. This person will open the Centre up, deactivate security systems and help us to settle into the Centre. The key holder will also tell us of any special things we should take note of during our operation such as: Current health and safety issues Other activities happening in the facility Areas we cannot access. Security arrangements Callouts and Key holders Contact details for staff and key holders for Centres are held in the Callout List which is updated from the Standing Operating Procedures (SOP) Welfare Centre Venues Memorandums of Understanding or other arrangements have been made with all Welfare Centre s that are listed. Depending on the scale of the emergency the following locations will be used as Welfare Centres: Name Address Description Features Capacity 22

24 Civic Centre Salvation Army Hall Alexander Street Tainui Street Large open area with office and small conference room Two large rooms and office space Toilets and limited cooking facilities Toilets and limited cooking facilities Medium/large scale Medium scale Greymouth High School High Street Space for 700 children in about 23 classrooms, plus a two large gyms and a hall Excellent toilet and cooking facilities Medium/large scale 23

25 Known fault lines 24