2018 FHIMA Annual Convention Agenda

Transcription

1 Sunday, July 29 9:00 am - 2:00 pm Board Meeting Location: Macaw 4:00 pm 5:30 pm Registration Open 6:00 pm 7:00 pm Welcome Reception Location: Swan Foyer Monday, July 30 7:00 am 3:00 pm Registration Open 9:00 am 4:00 pm Exhibit Hall Open & Hospitality Hours 8:00 am 9:15 am Opening Session Welcome by FHIMA President Cortnie Simmons, MHA, RHIA, CCS, CDIP, PMP followed by keynote presentation HIM Transformed: The Next 50 Years by Linda Kloss, MA, RHIA, FAHIMA Location: Osprey Ballroom 9:15 9:55 am Continental Breakfast with Exhibitors 10:00 am 11:00 am Breakout Sessions Revenue Cycle: Best Practices for Improving DNFB, CDI, and Billing - Susan Denny, RHIA, CHTS-PW o Location: Mockingbird Best Practices in HIM/Alternate Settings Track This session will cover: Focused Revenue Cycle areas, collaboration between departments, and documentation/coding resources. TBD - Nicole Samuels o Location: Pelican Data Analytics Track Patient and Data Conversions into the EHR - Angela Drewnoski, RHIA o Location: Osprey Ballroom HIM Technology Track The movement towards a single, integrated EHR is driving the increased frequency of patient and data conversions through the decommissioning of legacy systems. The complexity of data and patient conversion projects necessitates the adherence to a comprehensive procedure developed and owned by key stakeholders throughout the project lifespan in order to maintain the integrity of the master patient index and clinical data during and after the conversion. This session addresses the challenges of completing successful patient and data conversions while maintaining the integrity of the master patient index, clinical documentation and data. The presenter, based

2 on experience with leading several patient and data conversion projects, outlines best practices and procedures for HIM and IT professionals. Vascular Surgery - Head to Foot - Amy Davis, RHIA, CDIP and John Franz, MBA, RHIA, CCS o Location: Toucan Clinical Coding Track This session is a review of the vascular sections of the ICD-10 PCS codebook: 03 Upper Arteries, 04 Lower Arteries, 05 Upper Veins, and 06 Lower Veins; operations - selecting the correct operation; body parts - basic and unlisted sites; and approach devices. 11:05 am 12:05 pm Breakout Sessions How Technology is Changing Our Healthcare System Edward Giddings, BSIS, MBA o Location: Mockingbird Best Practices in HIM/Alternate Settings Track This session will be a discussion related to the technological changes impacting our daily activities and work lives. How different technologies have impacted patient care through surgical visits, urgent care visits, electronic medical records, and patient appointments will be covered. The Importance of Data Integrity in Today's Hospital - Carlos Rodriguez, MBA o Location: Pelican Data Analytics Track This session will cover the risks, costs and expenses of duplicate patient records, the benefits of having duplicates less than 2%, MPI Clean Up Best Practices, prevention of duplicates at the multiple entry points, and registration in a healthcare facility. Carlos will share best practices around the areas of: Data Integrity, empi and Patient Registration Process. This session will also explore once you perform an MPI Clean Up Project, how do you maintain the integrity of the data. Cybersecurity Trends in Healthcare: Threats, Regulations, and Best Practices - Shelly Epps, MS, HCISPP o Location: Osprey Ballroom HIM Technology Track The session will focus on raising understanding of the cybersecurity threat landscape and specifically, healthcare as a priority target for attack. The session will cover recent breaches in healthcare, how they happened and their impact to operations, brand and cost. Participants will discuss current and emerging threat trends and practical, high impact ways to mitigate/lessen risk to entity and individual employees. Participants should leave being be able to: identify common cybersecurity threats to and impact on healthcare, understand emerging enterprise level tools for technical and administrative mitigation of risk, and take multiple individual actions to better secure their personal lives. It Takes Heart to Code - James Pfeiffer, MA-ML, CCS, CPC o Location: Toucan Clinical Coding Track Cardiac catherizations can provide difficulties for even the most seasoned coders. This presentation provides a straightforward, step-by-step overview on how to code the most difficult heart catherization procedures. Key terminology, cardiac anatomy along with cardiac catherization cases, will be presented and

3 12:10 pm 1:20 pm Boxed Lunch with Exhibitors 1:25 pm 2:25 pm Breakout Sessions discussed in order to provide novice through seasoned coders knowledge on how to code these sometimes difficult procedures. Learn key terminology, understand cardiac anatomy, and learn the steps of coding cardiac procedures. TBD o Location: Mockingbird Best Practices in HIM/Alternate Settings Track The Great Divide: A Team Approach to Optimal Documentation - George Redd-Hachey, CCS, CCDS, CHDA and Deb Dallos, RN, CDIP o Location: Pelican Data Analytics Track A case study of CDI and Coding working together to improve documentation at their organization. A Coding manager and a CDI manager will describe how they have collaborated on joint projects. The session will focus on addressing areas where each sections goals intersect. How GDPR Will Affect Healthcare - Mark Hinely, JD, CHC, GLEG o Location: Osprey Ballroom HIM Technology Track The EU General Data Protection Regulation (GDPR) applies to all industries, has worldwide impact and includes million-dollar penalties for non-compliance, which means that GDPR compliance is the top priority for most companies in Since this law is a European mandate and is brand new, US healthcare companies need to educate themselves, identify potential compliance risks and determine how to comply with GDPR while maintaining compliance with other healthcare laws. Don't panic just come to this session and take one step towards awareness and action. Learn about GDPR roles and requirements, identify areas where GDPR and HIPAA requirements intersect, and leave with several practical steps to take towards GDPR compliance. Wounds that Heal - James Pfeiffer MA-ML, CCS, CPC o Location: Toucan Clinical Coding Track Wound care coding can sometimes be difficult for even the best coders, was the graft an allograft, xenograft for one can sometimes be difficult to discern based on the documentation, how deep was the ulcer is another. Was active wound management provided versus sharp excisional debridement performed? This topic provides an overview of wound care as it relates to outpatient coding, real life cases will be presented along with useful information regarding types of grafts used in the wound care setting. This session will cover: how different grafts are used in wound care, documentation issues we face in this clinical setting, and key coding tips in addressing wound care. 2:25 pm 3:25 pm Dedicated Exhibit Hall Time

4 3:30 pm 4:30 pm Breakout Sessions CDI and Quality: Sharing Knowledge and Working Together to Improve Patient Outcomes - Erin Head, MBA, RHIA, CHDA, CHTS-TR o Location: Mockingbird Best Practices in HIM/Alternate Settings Track Concurrent reviews and timely abstraction of data are critical to improving patient outcomes. This presentation will discuss the integration of CDI professionals into your quality department to track patient safety indicators, regulatory compliance, and quality data measures. We will discuss appropriate conversations to have with your medical staff to ensure proper documentation for better quality outcomes as well as potential reimbursement and regulatory indicators. New to Me, New to Us, and Truly Unique: 3 Metrics for Counting Patient Volume, Growth, and Retention - Alex Koster o Location: Pelican Data Analytics Track Healthcare organizations often struggle with definitions for patients, visits, encounters and more. When tracking data year over year, confusion about these definitions can cause problems with trending, contribute to inaccurate analysis, or lead to incorrect interpretation. By the end of this session attendees will understand the difference between metrics that track: 1. New to System, 2. New to Service/Specialty, and 3.Unique Patients. They will also understand the pros and cons of each, and why all three provide a great combination for analyzing patient growth and retention. Health Informatics (CSA Excellence Series) - Dwan Thomas-Flowers, MBA, RHIA, CDIP, CCS o Location: Osprey Ballroom HIM Technology Track This presentation provides an overview of Health Informatics, its definition, and the various aspects incorporated into the concept. It focuses on Data Quality Management and the capture of healthcare data using technologies such as patient portals. These concepts will prove valuable to the HIM professional of the future. At the conclusion of this presentation, the participant should be able to: 1) Define Health Informatics 2) Describe Data Quality Management 3) Identify best practices for healthcare data capture 4) Recognize the role of standardization in healthcare data. Diagnostic and Therapeutic Procedures in Pediatric Neurology - Catrena Smith, CCS, CCS-P, CPCO, CPC, CIC, CPC-I, CRC, CHTS-PW o Location: Toucan Clinical Coding Track During this session participants will: review several common diagnoses coded in the Pediatric Neurology specialty, discuss several diagnostic procedures performed in the Pediatric Neurology specialty, and cover several common surgical procedure codes used in the Pediatric Neurology specialty. 4:35 pm 5:35 pm Breakout Sessions

5 Confirmation of Medical Coding for Auto Insurance Claims - Alesha Wooden o Location: Mockingbird Best Practices in HIM/Alternate Settings Track This presentation will explore the need for certified coding professionals in an auto insurance setting. This session will include an overview of medical claims in auto insurance, non-covered entity conversion to certified coding professionals, provide an understanding of the relationship between adjustors and coding professionals, and the role of leveling in auto insurance claims. Big Data, Smart Data, Clinical Intelligence and the H.I.M. Professional - Michelle M. Bourassa, MS, RHIA, LHRM, CHP, CCS, CCS-P o Location: Pelican Data Analytics Track Big Data, Smart Data, Clinical Intelligence, Predictive Analytics, Prescriptive Analytics, what does it mean? Attend this high level session designed for the experienced H.I.M. professional to learn more about the puzzle pieces, the challenges, and the exciting opportunities for H.I.M. professionals in the Data Analytics realm. Florida Health Information Exchange: The Next Chapter - Pamela King, MBA, CPM o Location: Osprey Ballroom HIM Technology Track Health Information Exchange (HIE) is the secure, electronic sharing of health information between health care professionals. It facilitates safe and efficient patient-centered care; providing information to assist with care coordination. The Florida HIE Services provide healthcare professionals in Florida with timely, secure, and authorized exchange of patient health information at varying level of capability. This session will: describe various forms of Health Information Exchange capabilities available in Florida including their impact on physician practices and patient health care, help participants understand the impact of using HIE services and ability to connect within the healthcare ecosystem, and provide information on how to engage and participate with Florida's HIE Services. HCC, DRGs All Over Again - Dr. Todd Husty o Location: Toucan Clinical Coding Track Upon completion of this session the participant will: be able to understand the framework of Medicare Advantage Risk Adjustment Reimbursement, be able to develop a clear understanding of compliance and revenue issues in Medicare Advantage, be able to utilize the similarities of MA and DRGs in formatting the best practice solution, and be able to determine financial, compliance and quality impacts of best practices. 6:00 pm 8:00 pm President s Reception Location: Osprey Terraces, Swan Foyer, Parrot & Macaw Tuesday, July 31

6 7:00 am 3:00 pm Registration Open 8:00 am 9:15 am General Session Keynote address Location: Ospery Ballroom 9:00 am 12:00 pm & 1:30 pm 4:00 pm Exhibit Hall Open & Hospitality Hours 9:15 am 10:15 am Breakout Sessions Advancing Existing Clinical Documentation Programs - Angela Francesci, BSN, RN, CCDS and Todd Manion, CPC o Location: Mockingbird 1 CDI Track Inspiring Leadership, Influencing Change: AHIMA's 2018 Report to the CSAs - Dwan Thomas-Flowers, MBA, RHIA, CDIP, CCS o Location: Toucan General HIM Track This presentation shares the work AHIMA has performed regarding the current and future strategy. The overarching goals and strategic objectives are reviewed, helping the CSAs align with the national strategy. Additionally, our professionals receive a glimpse of some of the skills and initiatives that may be applied in their individual workplaces for continued success. Frequently Cited Standards by Regulatory Bodies - Kathleen Crawford, RN, MSN, MBA, CPHQ, CJCP, FACHE o Location: Osprey Ballroom Regulatory & Compliance Track This session will discuss components of complete and accurate medical records, discuss top cited standards, and describe techniques for compliance. Stepping into New Dimensions: Strategies to Create Lasting Change - Stacie Buck, RHIA, CCS-P, RCC, CIRCC, AAPC Fellow o Location: Pelican Professional and Personal Development Track This session will discuss reasons why we struggle to implement new habits to create positive changes in our life. Tips on how to overcome obstacles to implement lasting change will be shared. 10:15 am 11:15 am Dedicated Exhibit Hall Time 11:15 am 12:15 pm FHIMA Update/Business Meeting, Outgoing President's Speech and Awards Location: Osprey Ballroom 12:20 pm 1:40 pm Membership luncheon, incoming President's speech, and Induction Location: Swan 1-4 1:45 pm 2:45 pm Breakout Sessions

7 Outpatient CDI: Managing Medical Necessity, Denials, and Compliance - Anny Yuen, CCS, CCDS, CDIP o Location: Mockingbird 1 CDI Track As the payer mix changes in healthcare, the focus on payment justified by medical documentation is no longer confined to inpatient services. The volume of denials due to lack of medical necessity for outpatient services is increasing. As a result, providers must ensure that they develop processes around improving documentation to justify services in all areas of care provided. This session will define outpatient clinical documentation improvement (CDI) and explain why an outpatient CDI program is necessary in today's healthcare environment. This session will also describe the following: necessary skill sets and knowledge required in outpatient CDI that may be different from the traditional inpatient CDI methodology, types of denials which result from a lack of solid, supportive outpatient documentation, and identify areas of opportunities in outpatient clinical documentation improvement (CDI). Natural Disaster Planning: Panel Discussion - Angela and MeShawn o Location: Toucan General HIM Track HIPAA Enforcement Activity: Practical Advice for Compliance - Rita Bowen, MA, RHIA, CHPS, CHPC, SSGB and Barry Herrin, CHPS, FAHIMA, FACHE, Esq. o Location: Osprey Ballroom Regulatory & Compliance Track This will be a brief overview of HIPAA and OCR enforcement actions. During the presentation, we will analyze recent Resolution Agreements and Civil Money Penalties. There will be an activity applying the lessons learned from the OCR Enforcement Actions where audience members can identify takeaways and best practices. I Don't Want a Job Like Yours, And Other Career Advice - George Redd-Hachey, MSML, CCS, CCDS, CHDA o Location: Pelican Professional and Personal Development Track A Ted-style talk on lessons learned and career advice based on the experiences of a veteran coding professional. 2:50 pm 3:25 pm Snack Break 3:30 pm 4:30 pm Breakout Sessions PSIs and HACs: A CDI and Coding Crossover - Denise LaRue, RHIA, CCS o Location: Mockingbird 1 CDI Track This session will cover the affect of the coding of PSIs and HACs on an organization beyond the MS-DRG/APR-DRG, and importance of getting correct. The attendee will leave understanding what PSIs and HACs are

8 when coded, how the specific PSI/HACs affect the organization, and what to do to make sure they are correctly coded. Transitioning from Back-End Transcription to Speech Recognition - Erin Head, MBA, RHIA, CHDA, CHTS-TR & Valeria Simonetti, RHIA o Location: Toucan General HIM Track This presentation will outline the process improvement project and our experience moving from back-end transcription to speech recognition. We will discuss the process and what we have learned along the way. HIPAA Hot Topics and Current Events - Kelly McLendon, RHIA, CHPS o Location: Osprey Ballroom Regulatory & Compliance Track Attendees will leave the course understanding the latest HIPAA privacy and security rules and guidance issued by Office for Civil Rights. Mr. McLendon will create a uniquely tailored slide deck for the WSHIMA audience shortly before the presentation so that all of the most up to date information on the wide scope of industry privacy topics, even beyond HIPAA, can be disseminated to the audience. Best practices that are being used to operationally manage privacy and security compliance in light of recent changes will be discussed. Patient access vs 3rd party authorization continues to be one of these areas. This session will include up to date information about the OCR Phase 2 audit program, including useful tools created by Mr. McLendon for use in audit learning and preparation; in addition to recent OCR guidance on privacy and security topics, recent examples of privacy, security and breach hot cases, used to illustrate enforcement focus, and how other regulators and parties are issuing new rules and guidance concerning privacy and security. Advertising Yourself - Leslie Hodz o Location: Pelican Professional and Personal Development Track Attend this session to: learn techniques to increase your personal brand on multiple social media platforms, and learn ways to increase exposure, engagement, garner marketplace insight, etc. This session will have takeaways for novices, as well as advanced social media users. 4:35 pm 5:35 pm Breakout Sessions CDI: Data Analytics to Provide Meaningful Informatics - Mario Perez, RHIA, CDIP, CCS, CCS-P o Location: Mockingbird 1 CDI Track This presentation will focus on data mining methodologies of key performance metrics (KPI) to ensure successful management of a clinical documentation improvement program. Achieving CDI success with analysis of data to ensure reliable informatics: 1. KPI metrics to gage CDI success 2. Data mining areas to identify opportunities. 3. Gaging a performance vs. operational issues.

9 5:45 pm 8:30 pm Vendor Dinners Audits: Surfing the Request Waves - Jeannie Hennum o Location: Toucan General HIM Track Navigating the World of Medical Marijuana Stephanie Kronen o Location: Osprey Ballroom Regulatory & Compliance Track This session will teach physicians who are interested in recommending medical marijuana the necessary steps to become licensed and how to seamlessly integrate into their practice. Physicians and their staff will learn the guidelines set forth by the State of Florida including: issuing a Physician Certification, qualifying conditions, required forms, and supply limits. Social Media for HIM - Brad Justus o Location: Pelican Professional and Personal Development Track 8:45 pm 11:00 pm HIM Karaoke Reception Location: Kimonos Wednesday, August 1 7:00 am 11:00 am Registration Open 8:00 am 5:00 pm CCS Exam Prep Workshop (includes boxed lunch) Location: Macaw 8:00 am 9:00 am Breakout Sessions Global Data Privacy and Offshoring Risk - Rita Bowen MA, RHIA, CHPS, CHPC, SSGB and Barry Herrin, CHPS, FAHIMA, FACHE, Esq. o Location: Swan 3-4 Information Governance Track The Global Data Privacy Rule/Privacy Shield will be explained. The rule applies to all PHI for the EU nation, so if processed by the US it applies to those residents. It also applies based on the location of the stored information, so if you are storing information in the cloud you must know if your cloud is over the EU nations. This new regulation points to the greater need for full Information Governance and having control over your data. With the continued increase of outsourcing of functions within a health care organization, the session will also talk about the necessary components to be considered in contract language and Business Associate Agreements. Essential Skills for the 21st Century Amy Simpson, MS o Location: Osprey Ballroon Leadership Track Data has shown that many "soft skills" are often associated with leaders and coaches who lead successful teams and are highly sought after. Essential Skills discusses the various elements of interpersonal

10 skills, generational diversity and the impact on the workplace with our ability to be uniquely valuable to our employers and employees. This session will: identify many essential soft skills that are used in various industries and how to apply in our daily interactions, discuss ways to develop and use soft skills to demonstrate an understanding of collaboration, team building and communication, and share how to share our "human element", common values and shared purpose with teams to instill a level of trust and confidence in concert with our technical skills. 5 Secrets to a Cyber Secure Practice - Rebecca Moorehead, CPCC, CHSE o Location: Toucan Physician Practice Track This session will cover critical steps 1, 2, and 3 to compliance and audit preparation, what to do with the findings of your Security Risk Assessment, the components and strategy of a complete compliance plan, creative ways to make HIPAA Compliance easier, what's the difference between monitoring and managing data, and the one thing you might not be expecting that could cost everything. 9:05 am 10:05 am Breakout Sessions Integrating a New Source of Electronic Information into an Existing Information Governance Structure - Ronald J. Hedges, JD o Location: Swan 3-4 Information Governance Track Health care providers and their business associates are confronted with electronic information of increasing volumes and varieties from different sources on an accelerated pace. This presentation will consider how existing IG structures might integrate this new information. Speak Up! Taking the Leap to Share Your HIM Knowledge - Brian Cui, RHIA, CDIP o Location: Osprey Ballroom Leadership Track This session will discuss why anyone should take on sharing their knowledge through speaking events. Objectives include: discussion about communication, typing vs speaking, breaking down barriers to speaking, how to know when you are ready, what the avenues are to getting started to participating in speaking events, working your way up to the National Stage (AHIMA Conference), how speaking engagements can level you up in your career, and discussion of case studies of professionals who took the leap to share their knowledge and Speak Up! Clinical Documentation Improvement in Physician Practice - Kathy Pride, RHIT, CCS- P, CPC, CPMA o Location: Toucan Physician Practice Track During this program, Kathy Pride will discuss the importance of clinical documentation in the physician clinic as it relates to the

11 10:05 am 11:10 am Brunch Location: Il Mulino 11:15 am 12:15 pm Breakout Sessions 12:20 pm 1:20 pm Breakout Sessions changes in healthcare initiatives and the potential negative reimbursement impact, as well as the challenges in obtaining quality documentation in a technology driven environment. This session will explore: where vulnerabilities in physician documentation lie and how to start a CDI program in your practice. Managing Discovery of Electronically Stored Information - Ronald J. Hedges, JD o Location: Swan 3-4 Information Governance Track Healthcare providers and their business associates are often involved in litigation as parties or nonparty recipients of subpoenas. In either role electronically stored information (ESI) is sought and produced. This presentation will address the structure of discovery and the roles of health information and information governance professionals in litigation. What Every Leader Needs To Know About Emotional Intelligence & Eliminating Team Dysfunction - Andre Boykin o Location: Ospery Ballroon Leadership Track If not dealt with effectively, team dysfunction will cause projects to fail, negatively impact customer satisfaction, and adversely affect your bottom line. In this lively and interactive session, you will discover the vital concepts you need to know to lead your team effectively and avoid the pitfalls of a dysfunctioning team. You'll see how to overcome the things that undermine team performance and why well developed emotional intelligence is critical to be effective in dealing with the various pressures impacting you and your team. Understanding Incident to and Split/Shared Services - Kathy Pride, RHIT, CCS-P, CPC, CPMA o Location: Toucan Physician Practice Track Understanding the regulatory guidelines and billing rules for incident to and split/shared services can be confusing and often lead to noncompliance, lost revenue, and inefficient scheduling. During this session, Kathy Pride will break down the documentation and regulatory requirements for these services including: defining incident to and split/shared services with case scenarios, who can and cannot bill incident to, places of services in which incident to and split /shared service apply, and documentation requirements.

12 Transforming HIM Roles Through Information Governance Practices Ann Meehan, RHIA o Location: Swan 3-4 Information Governance Track This presentation will address the ever-changing role of the HIM professional. Attendees will learn how information governance (IG) concepts and practices are currently at play in HIM departments and how HIM professionals can expand their roles within the IG program to meet the needs of the organization. Objectives include: discussing the ever-changing role of the HIM professional and drivers behind those changes, reviewing current HIM and future strategic initiatives, and future strategic initiatives and how information governance concepts enable success and growth, and obtaining key takeaways and actionable steps to further your HIM possibilities. HIM Workforce Issues and Apprenticeship Solutions - Barbara Glondys, MA, RHIA, CHPS o Location: Osprey Ballroom Leadership Track This session will discuss current HIM workforce issues, describe how the DoL Apprenticeship grant addresses these issues, and explain the registered apprenticeship process. QRU Report: Macra MIPS - Katherine Becker, JD, LLM, CHC, CHPC, CPC o Location: Toucan Physician Practice Track 2018 does not offer the same reporting flexibility as During this session we will address the 2018 reporting requirements, how to avoid a negative payment adjustment, and how to maximize your potential for an incentive under this program. We'll address things like: 2018 changes, the different participation options, what you can do before the end of the year to maximize your participation, challenges you may need to overcome under MIPS scoring, and real-life challenges and solutions. 1:25 pm 3:00 pm Closing Session Keynote address: Strategies for Saving Your Sanity in HIM - "Dr. Mike" Thomson, FHIMA President Closing Remarks - Cortnie Simmons, MHA, RHIA, CCS, CDIP, PMP Location: Osprey Ballroom "Dr. Mike" Thomson will pull back the curtain and unleash his trademarked tips, secrets & strategies on "how" to save your sanity in the Health Information Management field. This session will turbo-charge whatever you're doing right now and give you the tools for the Right Mindset -Mental Toughness - Lasting Resilience and the Life Balance that leads to Sustainable High Performance at work, home and life. Fasten your seatbelt for a high energy end of conference keynote you will not forget!