Exhibition Prospectus

Transcription

1 Invitation to Exhibit Friday 25 th September 2015 Exhibition Prospectus POGP Annual Conference 2015 The Majestic Hotel Harrogate Friday 25 th & Saturday 26 th September 2015

2 Dear Colleague, POGP is hosting their Annual conference which is being held on Friday 25 th and Saturday 26 th September 2015 at The Majestic Hotel, Harrogate in conjunction with a one day exhibition to be held on Friday 25 h September We are expecting over 100 delegates to attend from all parts of the UK who specialise in the physiotherapeutic care of women in relation to pregnancy, childbirth, pelvic floor dysfunction and incontinence, pelvic girdle dysfunction, and in the conservative care of women with gynaecological problems. Many of our members also specialise in the treatment of psycho-sexual problems in women, pelvic floor dysfunction in men and are proactive in educating women and promoting many aspects of healthcare. The day will cover informative topics to include: Pessaries - Angela Rantell Ano Rectal Karen Nugent, MA MS FRCS Senior lecturer at Southampton University, Hon Consultant general surgeon at Southampton University MESH Professor Anthony Smith, Consultant Urogynaecologist Electrical Therapy in Women s Health Professor Tim Watson, Dept of Allied Health Professions and Midwifery, University of Hertfordshire Trigger Points Marijke Slieker Ten Hove Sexual Function Vaginal Health Micheline Byrne Male Surgical Techniques Mr Rehman, Consultant Urologist, Leeds HPCP Julie Ellis, Partner and CPD assessor at HCPC Sexual Health Lucia Berry and Charlotte Church This two day conference and one day exhibition is being held in the picturesque spa town of Harrogate, easily accessible by road and rail with Leeds International Airport only 12 miles away. It represents an important educational activity for POGP in an area of current strong clinical and commercial interest and allows for an opportunity for networking, not only with colleagues but with our commercial colleagues. I hope that you will be able to attend as an exhibitor on Friday 25 th September and contribute to what will be a focal part of our event. I look forward to seeing you in Harrogate. Jane Lofts Jane Lofts Chair POGP National Conference Organising Committee 2

3 Venue The Majestic Hotel Ripon Road Harrogate HG1 2HU Tel: Car Parking The hotel has 350 car parking spaces charged at 5 per night Organisers National Conference Organising Committee: Event Details Jane Lofts (Chair Sara Hawkins (Vice Chair) Lucia Berry Angela Thompson Samantha Gillard Felicity Nicolson Secretariat: Catriona Rice Business Development Executive Fitwise Management Ltd, Blackburn House, Bathgate, EH47 7AQ Tel: catriona.rice@fitwise.co.uk Exhibition open hours (subject to alteration) Setting up time for exhibitors will be Friday 25th September from All stands should be erected and dressed by with all packaging and other materials removed from aisles and stands. Break down will begin after refreshments at 16.30, all exhibitors should be clear of the building by Exhibition open times Opening Closing Friday 25 th September Exhibition viewing times (subject to slight changes with final programme) Friday 25 th September Exhibition Space Costs Exhibition space cost per stand This price includes: Trestle Table and 2 chairs Registration & morning break tea/coffee for 2 representatives Buffet lunch for 2 representatives Access to electrical points (bring own extension leads) Delegate list available in hard copy or electronic form. Information provided will include; name, job title and organisation Access to conference sessions for 2 representatives Gold Sponsorship 1 available cost In addition to the above this also includes: FREE delegate bag insert Company logo on holding screen Registration & morning break tea/coffee for 4 representatives Branded signage Buffet lunch for 4 representatives Sponsorship of event website hyperlinked logo Access to conference sessions for 4 representatives 3

4 Other Sponsorship Opportunities Writing pads for delegates 150 x A4 pads required to be supplied by sponsoring company Delegate Bags 150 required to be supplied by sponsoring company Pens for delegates 150 required to be supplied by sponsoring company Insert into delegates bags Cost per single insert for putting a flyer or sample into the delegates bags / or seat drop 130 Lanyards 150 required to be supplied by sponsoring company Delegate badge sponsorship With sponsor s name/brand on delegate name badge 315 How to book exhibition space Make a provisional booking Bookings can be made by the following methods provisional bookings will be held for 7 days: Phone Fitwise on Fax booking form to Fitwise on catriona.rice@fitwise.co.uk Confirm your provisional booking Send us the completed stand booking form within 7 days by post, fax or . Payment methods (POGP is not VAT registered) 1. Send cheque made payable to POGP to: POGP, c/o Fitwise Management Limited, Blackburn House, Bathgate, EH47 7AQ A receipt will be sent by return. 2. Credit / Debit Card. All credit and debit cards are accepted except for American Express. Please phone Catriona Rice on to reserve and pay for your place using this method. (N.B. a 4% transaction charge will be added to the total amount and 8% if using American Express) 3. Invoice request on stand booking form. A copy of your Purchase Order paperwork must accompany your booking form. Full payment for the stand must be received before 25 th September Companies whose payment is not received by this day will not be allowed to exhibit. Cancellations Refunds for stands, which are cancelled, will only be made in the event of the cancelled stand space being resold. Every effort will be made to re-sell this stand space. Disabled Facilities All areas of the hotel are fully accessible. Session Rooms The Billiard Room Exhibition Area Drawing Room/Reading Room, see the attached floor plan for room layout. Catering Morning and afternoon tea /coffee and lunch will be served in the Exhibition area as indicated on the floor plan to encourage delegates to circulate. 4

5 2014 Delegate List Continence Specialist WH Extended Scope Women's Health Physiotherapy Practitioner Graduate Physiotherapy Assistant Senior Womens Health Women's Health Service Lead Women's & Men's Health Physiotherapy PCUK Senior, Women's Health retired Senior 1 in Women's Health Lead Women's Health Women's Health & Pelvic Floor Clinical Lead in Women's Health Specialist Clinical Specialist, Women's Health Clinical Specialist in Women's Health Women's Health Women's Health /Lecturer Senior Team Lead Women's Health & Continence Team Lead for Women's Health Physiotherapy Women's Health Clinical Specialist Clinical Specialist in Women's and Men's Health Band 7 Womens Health Senior Women's Health Physio Clinical Specialist Functional Bowel Disorders Women's Health Clinical Physiotherapy Specialist Women's Health Clinical Specialist Women's Health Specialist in Women's and Men's Health, Research Highly Specialist Women's Health Band 7 Clinical Manager Consultant Physio Advanced Practitioner in Bladder & Bowel Health Private Physiotherapy Practitioner in POGP Specialist Continence and Womens Health Physiotherapst Locala Community Partnerships Becky Aston Physiotherapy Practice Chelsea & Westminster Hospital NHS Foundation Trust University Hospital of South Manchester Natus Physiotherapy & Queen Mary's Hospital United Hospitals Bristol NHS Foundation Trust Imperial College Healthcare NHS Trust The Royal Marsden NHS Foundation Trust United Lincolnshire Hospitals NHS Trust Physio BMI Nuffield Health Shrewsbury Hospital Bradford Teaching Hospitals NHS Foundation Trust Calderdale NHS Trust Ugauge Cambridge University Hospitals United Lincolnshire Hospitals NHS Trust County Durham and Darlington Foundation Trust University of Central Lancashire Teresa Cook Physiotherapy United Lincolnshire Hospitals NHS Trust Bedford NHS Wirral Community Trust Physiolink Western Sussex Hospitals Foundation Trust Queen Victoria Hospital Royal Bournemouth Hospital Hertfordshire Community NHS Trust Norfolk and Norwich University Hospital NHS Trust Nuffield Health St Marks Hospital Oxford Health NHS Foundation Trust The Queen Victoria Hospital NHS Trust Queen Mary's Hospital, Roehampton Self Employed Colchester Hospital University NHS Foundation Trust in conjunction with Essex University Spire Norwich Hospital Hertfordshire Community NHS Trust Bladder & Bowel Foundation NHS Borders NHS Trust KGH Humber NHS Foundation Trust University of the West of England Choir School Physiotherapy NHS Borders 5

6 Consultant Women's Health Specialist Specialist Continence Senior in Women's Health and Continence Nurse Advisor Specialist Continence & Pelvic Floor Highly Specialised in Women's Health Clinical Specialist Newly Qualified Specialist Senior Women's Health Specialist Clinical Specialist Women's Health Senior Womens Health Clinical Specialist Women's Health MSc Physiotherapy Band 7 Uro-Gynae Physiotherapy Specialist B7 MSK & Special Interest in Women's Health Physiiotherapist Clinical Specialist Clinical Lead Women's Health and Continence Clinical Specialist: Women's Health Women's Health Reader Women's Health U/G Physio Women's Health Clinical Specialist, Women's Health Senior Clinical Specialist Clinical Specialist in Women's and Men's Health Clinical Specialist Women's and Men's Health Specialist Pelvic Floor Urogynae ESP Senior Lecturer Senior Womens Health Clinical Specialist Graduate Sports Therapis Physio Principal Senior Women's Health Clinical Specialist Ellesmere Physiotherapy Clinic Guys and St Thomas's NHS Trust NHS Lancashire Care NHS Foundation Trust East Lancashire Hospitals NHS Trust Nottingham University Hospitals NHS Trust Promocon Dorset Healthcare University NHS Foundation Trust Whittington Health Leeds Teaching Hospitals NHS Trust NHS Cambridgeshire Community Services NHS The Rotherham NHS Foundation Trust South Eastern Trust King's College London SIX Physio Ramsay Healthcare East Sussex Healthcare Trust Nottingham University Hospitals NHS Trust Glasgow Caledonian University Dorset County Hospital Foundation Trust Coventry University NHS Western Infirmary Parkside Private Hospital, Ashford NHS Hospital Southport & Ormskirk NHS Trust Worcestershire Acute Hospitals NHS Trust Stockport NHS Foundation Trust SIX Physio NMAHP RU South Tyneside NHS Foundation Trust Kent Community NHS Services University Hospital of North Staffordshire NHS Trust Gloucestershire Hospitals NHS Trust Oxford University Hospitals NHS Trust University of Central Lancashire Bedford DGH Oxford University Hospitals NHS Trust Galway Clinic Doughiska Galway Ireland Stockport NHS Foundation Trust CUH Trust Southampton General Hosptal Kingston Hospital Kent Community Health NHS Trust Nordic Balance University of Essex St George's Hospital The Queen Elizabeth Hospital, King's Lynn Central & North West London NHS Foundation Trust Royal Bournemouth & Christchurch NHS Foundation Trust 6

7 Physiotherapy Clinical Lead Women's Health Advanced Physiotherapy Practitioner, Pelvic Floor Dysfunction Clinical Specialist in Women's Health Highly Specialist Senior Women's Health Physio Specialist Clinical Lead Pelvic Health Senior WH Clinical Research Senior Continence and Pelvic Floor Dysfunction. Pelvic Health Womens Health Specialist Chartered Physiotherapy Team Manager/Specialist Women's Health Specialist Band 7 Specialist Physio Highly Specialist OGU Pysiotherapist The University of Nottingham Glasgow Caledonian University Royal Shrewsbury Hospital NHS Tayside BSUH NHS University Hospital Trust NHS Highland King's College London UWE Lewisham and Greenwich NHS Trust South Cambridge Physiotherapy MMU University Medical Centre Ljubljana, Dept. Obstet & Gynaecol Salford Royal Foundation Trust Nottingham University Hospitals Ros Thomas Somerset Partnership NHS Foundation Trust Queens Road Medical Practice Royal National Orthopaedic Hospital, NHS Trust. Spinal Injuries Unit Wirral University Teaching Hospital Salford Royal NHS Trust Private Practice Sutton and Merton Community Services RMH Foundation Trust Milltown Physiotherapy University Hospitals of Morecambe Bay NHS Foundation Trust Old Lodge Physiotherapy Practice North Cumbria University Hospitals NHS Kings NHS Trust Stockport NHS Foundation Trust St Helens and Knowsley NHS Trust York St John University University Medical Centre Ljubljana, Dept. Obstetrics & Gyneacology 7

8 Terms & Conditions: Payment: All payment for stands should be received 3 weeks prior to the event. Failure to pay in advance of the event will result in your company being refused entry; you will still be liable for the full cost of your stand and any ensuing costs. Cancellations Refunds for stands, which are cancelled, will only be made in the event of the cancelled stand space being resold. Every effort will be made to re-sell this stand space. Additional charges: Exhibitors will incur all costs accrued on-site for any additional requirement e.g. plasma screens or additional catering. Delegate Bag Inserts: If you have booked a delegate bag insert please deliver 150 flyers to Fitwise, Blackburn House, Bathgate, West Lothian, EH47 7AQ by Friday 28 th August Clearly label the package [Company Name] Delegate Bag Insert, POGP Annual Conference Rules and Regulations Definitions In these regulations the term Exhibition in all cases refers to the exhibition being held in conjunction with POGP. The term Exhibitor includes any person, firm, company, association, organisation and its employees, servants or agents to whom space has been allocated for the purpose of exhibiting at the exhibition. The term Organisers means Fitwise Management Ltd on behalf of the national organising committee of POGP. The term Premises refers to the Renaissance Hotel, Manchester Process Applications for stand space must be made on the form provided which should be returned to Fitwise Management Ltd, Blackburn House, Bathgate, EH47 7AQ as soon as possible. Attention will be paid to the order in which forms have been received when allocating space. Acknowledgement of the booking, stand allocation and a tax invoice will be sent to you as soon as possible after receipt of Stand Booking Form. Full payment should be made within 30 days of the date in on the invoice. The organisers reserve the right to refuse any application or prohibit any exhibit without assigning any reason for such refusal or prohibition. An exhibitor may not, except by express written permission of the organisers, display or give credit directly or indirectly to any goods, products or services other than his own or his named principals. The display or acknowledgement or credit or advertisement indicating membership of any organisation, society or trade association is not allowed except by express written permission of the organisers. The organisers retain the right to alter the layout of the exhibition if it is deemed to be in the best interests of the exhibition. Exhibitors should note, however, that every effort will be made to maintain the published exhibition plan layout. Bankruptcy or liquidation In the event of an exhibitor becoming bankrupt or entering into liquidation (other than voluntary liquidation for the purpose of amalgamation or reconstruction) or having a receiver appointed, the contract with such an exhibitor will terminate forthwith, the allotment of stand space will be cancelled and all sums paid by the exhibitor under contract shall be forfeit. Cancellation Notification of the cancellation of a confirmed stand booking must be made in writing to the organisers. Refunds for cancelled stand space will only be made in the event of the cancelled stand space being resold. Sub-letting Sub-letting or licensing the use of stand space is not permitted, neither may the products or service of firms not exhibiting in their own rights be promoted or displayed as exhibits, except where the exhibitor is the United Kingdom selling agent for such products or firms, or express written permission has been obtained from the organisers. Occupation of Stand Space The Exhibitor, his servants, agents, employees and contractors may enter the building at a time nominated to them for the purpose of stand fitting and dressing. In the event of an Exhibitor failing to take possession of his stand by on Friday 25 th September 2015 the organisers have the right to relet the stand and all monies paid shall be forfeit. All exhibits, displays, stand fittings and materials must be removed from the building by on Friday 25 th September Installation and removal of exhibits Exhibitors will be advised of when they may commence fitting up and arrangements of exhibits. Exhibitors are prohibited from commencing such fitting up until the time nominated to them. The organisers will use their best endeavours to adhere to the nominated date for the commencement of exhibitor s work but will accept no responsibility for any costs, claims or expenses arising from any variation to such date. Exhibits which do not reasonably satisfy the organisers shall be modified forthwith by the exhibitor in such manner and within such time as the organisers may require and in default the organisers may remove such exhibits at the expense of the exhibitor who shall forfeit all sums paid by way of deposit, rental or otherwise. Exhibits may not be removed until the exhibition has been closed. Any special arrangements for installation or removal or exhibits must be made in consultation with the organisers in order that no liability arises in terms of the health and safety regulations applying at the venue. Obstruction of gangways and open spaces Exhibitors will not be permitted to display exhibits in such a manner as to obstruct the light or impede or project over gangways or effect the displays on neighbouring stands. Gangways must at all times be kept clear and free for passage. Any exhibitor who continues to cause a nuisance or obstruction after notice has been given will be liable to have his stand cleared by the organisers at the exhibitor s own risk and expense. Trade union labour All stand fitting construction or display work should be carried out by members of the appropriate Trade Union recognised by the exhibitions industry at rates of pay and overtime in accordance with the terms of the working rules agreement currently in force. Electrical requirements Exhibitors may provide their own electrical fittings where such fittings are in the form of made up units, showcases and/or signs complete and ready for connection to the mains supply. Dangerous materials and exhibits The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials as laid down by the organisers and every 8

9 appropriate authority or the item will be removed from the building at the exhibitor's risk and expense. Fire Precautions In accordance with the requirements of every appropriate authority, all materials used in construction work display material etc. must be effectively flameproof or made of non-flammable materials. Drapes and curtains must be at least 6" (150mm clear of the floor). Fire extinguishers will be provided by the organisers in the areas and placed as regulations require. The exhibitor must comply with all reasonable instructions given by the organisers or any appropriate authority to avoid the risk of fire. Insurance Exhibitors are reminded of the need to consult their insurance company or insurance broker to cover themselves fully against all risks at the exhibition. Particular attention is drawn to the need for the following: ABANDONMENT INSURANCE: Exhibitors should note below that the organisers are not obliged to return any monies paid for space in the event of cancellation or restriction of the exhibition. STANDS/FIXTURES AND SIMILAR INSURANCE: All risks on loss or damage to exhibitor's property, fixtures, fittings and all other property of a similar nature such as personal property of directors principals and employees whilst on the premises and transit risks to and from the exhibition. FAILURE TO VACATE: If the exhibitor should fail to remove all his property or otherwise fail to vacate the exhibition premises by 1800 on Friday 25th September 2015 due to any cause whatsoever, the exhibitor shall be fully responsible for any penalties imposed by the premises or any other losses and costs incurred by the organisers as a result of the exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of the organisers on demand. PUBLIC LIABILITY: Liability to the public may arise out of the exhibitor's activities and should be covered by insurance. Insurance should be affected with the minimum delay. Liability Whilst the organiser will endeavour to protect exhibition property whilst on display at the exhibition it must be clearly understood that the management of the premises, the organising group and the organisers cannot accept liability for any loss or damage sustained or occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employees and will indemnify the organisers against all claims and expenses arising as a result. In the event of it being necessary for any reason whatsoever for the exhibition to be abandoned, postponed or altered in any way in whole or part or if the organisers find it necessary to change the dates of the exhibition, the organisers shall not be liable for any expenditure, loss or damaged incurred by an exhibitor or exhibition contractor resultant upon such change. Nor shall the organisers be liable for any expenditure, loss or damage resultant upon the intervention of any authority which restricts the use of the premises in whole or in part in any manner whatsoever. Exhibitors Technical Manual Further information concerning the exhibition will be forwarded to exhibitors following final stand allocation. General Conditions The organisers are responsible for the control of the exhibition areas. Exhibitors are responsible for the control of their own stands. The decision of the organisers is final and decisive on any question not covered in the foregoing regulations. Exhibitors must comply in all respects with the requirement of every appropriate authority, with the Terms of Agreement by which the organisers may occupy the premises and with policies of insurance effected by the organisers. 9