Medicare Claims Processing Manual

Transcription

1 Medicare Claims Processing Manual Chapter 32 Billing Requirements for Special Services Table of Contents (Rev. 2380, ) Transmittals for Chapter Diagnostic Blood Pressure Monitoring Ambulatory Blood Pressure Monitoring (ABPM) Billing Requirements 11 Wound Treatments 11.1 Electrical Stimulation 11.2 Electromagnetic Therapy 12 - Smoking and Tobacco-Use Cessation Counseling Services HCPCS and Diagnosis Coding Carrier Billing Requirements FI Billing Requirements Remittance Advice (RA) Notices Medicare Summary Notices (MSNs) Post-Payment Review for Smoking and Tobacco-Use Cessation Counseling Services Common Working File (CWF) Inquiry Provider Access to Smoking and Tobacco-Use Cessation Counseling Services Eligibility Data 20 Billing Requirements for Coverage of Kidney Disease Patient Education Services 20.1 Additional Billing Requirements Applicable to Claims Submitted to Fiscal Intermediaries (FIs) Healthcare Common Procedure Coding System (HCPCS) Procedure Codes and Applicable Diagnosis Codes Medicare Summary Notices (MSNs) and Claim Adjustment Reason Codes (CARCs) Advance Beneficiary Notice (ABN) Information 30 - Hyperbaric Oxygen (HBO) Therapy 30.1 Billing Requirements for HBO Therapy for the Treatment of Diabetic Wounds of the Lower Extremities 40 Sacral Nerve Stimulation

2 40.1 Coverage Requirements 40.2 Billing Requirements Healthcare Common Procedural Coding System (HCPCS) Payment Requirements for Test Procedures (HCPCS Codes 64585, and 64595) Payment Requirements for Device Codes A4290, E0752 and E Payment Requirements for Codes C1767, C1778, C1883 and C Bill Types 40.4 Revenue Codes Claims Editing 50 Deep Brain Stimulation for Essential Tremor and Parkinson s Disease 50.1 Coverage Requirements 50.2 Billing Requirements Part A Intermediary Billing Procedures 50.3 Payment Requirements Part A Payment Methods Bill Types Revenue Codes 50.4 Allowable Codes Allowable Covered Diagnosis Codes Allowable Covered Procedure Codes Healthcare Common Procedure Coding System (HCPCS) 50.5 Ambulatory Surgical Centers 50.6 Claims Editing for Intermediaries 50.7 Remittance Advice Notice for Intermediaries 50.8 Medicare Summary Notices (MSN) Messages for Intermediaries 50.9 Provider Notification 60 Coverage and Billing for Home Prothrombin Time (PT/INR) Monitoring for Home Anticoagulation Management 60.1 Coverage Requirements 60.2 Intermediary Payment Requirements Part A Payment Methods

3 60.3 Intermediary Billing Procedures Bill Types Revenue Codes 60.4 Intermediary Allowable Codes Allowable Covered Diagnosis Codes Healthcare Common Procedure Coding System (HCPCS) for Intermediaries 60.5 Carrier Billing Instructions HCPCS for Carriers Applicable Diagnosis Codes for Carriers 60.6 Carrier Claims Requirements 60.7 Carrier Payment Requirements 60.8 Carrier and Intermediary General Claims Processing Instructions 67 - No Cost Claims Sample Remittance Advice Notices Medicare Summary Notice (MSN) Messages Practitioner Billing for No Cost Items Institutional Billing for No Cost Items Billing No Cost Items Due to Recall, Replacement, or Free 68 - Investigational Device Exemption (IDE) General Notifying Contractors of an IDE Device Trial Billing Requirements for Providers Billing Routine Costs of Clinical Trials Involving a Category A IDE Billing Requirements for Providers Billing Category B IDEs Contractor Review of Category B IDEs 69 - Qualifying Clinical Trails General Payment for Qualifying Clinical Trial Services Medical Records Documentation Requirements Local Medical Review Policy Billing Requirements - General

4 Requirements for Billing Routine Costs of Clinical Trials Reserved for Future Use Handling Erroneous Denials of Qualifying Clinical Trial Services Billing and Processing Fee for Service Claims for Covered Clinical Trial Services Furnished to Managed Care Enrollees CWF Editing Of Clinical Trial Claims For Managed Care Enrollees Resolution of CWF UR 5232 Rejects 70 - Billing Requirements for Islet Cell Transplantation for Beneficiaries in a National Institutes of Health (NIH) Clinical Trial Healthcare Common Procedure Coding System (HCPCS) Codes for Carriers Applicable Modifier for Islet Cell Transplant Claims for Carriers Special Billing and Payment Requirements for Carriers Special Billing and Payment Requirements for Intermediaries Special Billing and Payment Requirements Medicare Advantage (MA) Beneficiaries 80 Billing of the Diagnosis and Treatment of Peripheral Neuropathy with Loss of Protective Sensation in People with Diabetes General Billing Requirements Applicable HCPCS Codes Diagnosis Codes Payment Applicable Revenue Codes Editing Instructions for Fiscal Intermediaries (FIs) CWF General Information CWF Utilization Edits 90 - Stem Cell Transplantation General HCPCS and Diagnosis Coding Non-Covered Conditions Edits Suggested MSN and RA Messages Clinical Trials for Allogeneic Hematopoietic Stem Cell Transplantation (HSCT) for Myelodysplastic Syndrome (MDS)

5 100 Billing Requirements for Expanded Coverage of Cochlear Implantation Intermediary Billing Procedures Applicable Bill Types Special Billing Requirements for Intermediaries Intermediary Payment Requirements Carrier Billing Procedures Healthcare Common Procedural Coding System (HCPCS) Coverage and Billing for Ultrasound Stimulation for Nonunion Fracture Healing Coverage Requirements Intermediary Billing Requirements Bill Types Carrier and Intermediary Billing Instructions DMERC Billing Instructions Presbyopia-Correcting (P-C IOLS) and Astigmatism-Correcting Intraocular Lenses (A-C IOLs) (General Policy Information) Payment for Services and Supplies Coding and General Billing Requirements Provider Notification Requirements Beneficiary Liability External Counterpulsation (ECP) Therapy Billing and Payment Requirements Special Intermediary Billing and Payment Requirements Cardiac Rehabilitation Programs, Intensive Cardiac Rehabilitation Programs, and Pulmonary Rehabilitation Programs Cardiac Rehabilitation Program Services Furnished On or Before Dec. 31, Coding Requirements for Cardiac Rehabilitation Services Furnished On or Before Dec. 31, Cardiac Rehabilitation Program Services Furnished On or After January 1, Coding Requirements for Cardiac Rehabilitation Services Furnished On or After January 1, Claims Processing Requirements for Cardiac Rehabilitation (CR) and Intensive Cardiac Rehabilitation (ICR) Services Furnished On or After January 1, 2010

6 Correct Place of Service (POS) Codes for CR and ICR Services on Professional Claims Requirements for CR and ICR Services on Institutional Claims Frequency Edits for CR and ICR Claims Edits for CR Services Exceeding 36 Sessions Edits for ICR Services Exceeding 126 Days and 72 Sessions Supplier Specialty Code 31 Requirements for ICR Claims Intensive Cardiac Rehabilitation Program Services Furnished On or After January 1, Coding Requirements for Intensive Cardiac Rehabilitation Services Furnished On or After January 1, Pulmonary Rehabilitation Program Services Furnished On or After January 1, Coding Requirements for Pulmonary Rehabilitation (PR) Services Furnished On or After January 1, Claims Processing Requirements for Pulmonary Rehabilitation (PR) Services Furnished On or After January 1, Correct Place of Service (POS) Codes for PR Services on Professional Claims Requirements for PR Services on Institutional Claims Daily Frequency Edits for PR Claims Edits for PR Services Exceeding 36 Sessions Edits for PR Services Exceeding 72 Sessions Billing Requirements for Bariatric Surgery for Morbid Obesity General HCPCS Procedure Codes for Bariatric Surgery ICD-9 Procedure Codes for Bariatric Surgery (FIs only) ICD-9 Diagnosis Codes for Bariatric Surgery ICD-9 Diagnosis Codes for BMI Claims Guidance for Payment Medicare Summary Notices (MSNs) and Claim Adjustment Reason Codes Fiscal Intermediary Billing Requirements

7 Advance Beneficiary Notice and HINN Information 160 PTA for Implanting the Carotid Stent Category B Investigational Device Exemption (IDE) Study Coverage Post-Approval Study Coverage Carotid Artery Stenting (CAS) Post-Approval Extension Studies Carotid Artery Stenting (CAS) With Embolic Protection Coverage k Post-Approval Extension Studies using 510k-Cleared Embolic Protection Devices during Carotid Artery Stenting (CAS) Procedures Intracranial PTA With Stenting Billing Requirements for Lumbar Artificial Disc Replacement General Carrier Billing Requirements Fiscal Intermediary (FI) Billing Requirements Reasons for Denial and Medicare Summary Notice (MSN), Claim Adjustment Reason Code Messages and Remittance Advice Remark Code Advance Beneficiary Notice (ABN and Hospital Issued Notice of Noncoverage (HINN) Information 180 Cryosurgery of the Prostate Gland Coverage Requirements Billing Requirements Payment Requirements 190 Billing Requirements for Extracorporeal Photopheresis Applicable Intermediary Bill Types Healthcare Common Procedural Coding System (HCPCS), Applicable Diagnosis Codes and Procedure Code Medicare Summary Notices (MSNs), Remittance Advice Remark Codes (RAs) and Claim Adjustment Reason Coded Advance Beneficiary Notice and Hospital Issued Notice of Noncoverage Information Billing Requirements for Vagus Nerve Stimulation (VNS) General ICD-9 Diagnosis Codes for Vagus Nerve Stimulation (Covered since DOS on and after July 1, 1999) Carrier/MAC Billing Requirements Fiscal Intermediary Billing Requirements

8 Medicare Summary Notice (MSN), Remittance Advice Remark Code (RARC) and Claims Adjustment Reason Code (CARC) Messages Advance Beneficiary Notice and HINN Information 210 Billing Requirements for Continuous Positive Airway Pressure (CPAP) for Obstructive Sleep Apnea (OSA) 220 Billing Requirements for Thermal Intradiscal Procedures (TIPs) Claims General Contractors, A/B Medicare Administrative Contractors (MACs) Medicare Summary Notice (MSN), Claim Adjustment Reason Code (CARC), and Remittance Advise Remark Code (RARC) Advanced Beneficiary Notice (ABN) Billing Wrong Surgical or Other Invasive Procedures Performed on a Patient, Surgical or Other Invasive Procedures Performed on the Wrong Body Part, and Surgical or Other Invasive Procedures Performed on the Wrong Patient 240 Special Instructions for Certain Claims with a Gender/Procedure Conflict Billing Instructions for Institutional Providers Billing Instructions for Physicians and Non-Physician Practitioners 250 Pharmacogenomic Testing for Warfarin Response Coverage Requirements Billing Requirements Payment Requirements 260 Dermal Injections for Treatment of Facial Lipodystophy Syndrome (FLS) Policy Billing Instructions Hospital Billing Instructions Practitioner Billing Instructions Claims Processing System Editing Claims Processing for Implantable Automatic Defibrillators Coding Requirements for Implantable Automatic Defibrillators Billing Requirements for Patients Enrolled in a Data Collection System 280 Autologous Cellular Immunotherapy Treatment of Metastatic Prostate Cancer Policy Healthcare Common Procedure Coding System (HCPCS) Codes and Diagnosis Coding Types of Bill (TOB) and Revenue Codes

9 Payment Method Medicare Summary Notices (MSNs), Remittance Advice Remark Codes (RARCs), Claims Adjustment Reason Codes (CARCs), and Group Codes

10 10 - Diagnostic Blood Pressure Monitoring (Rev. 109, ) Ambulatory Blood Pressure Monitoring (ABPM) Billing Requirements (Rev. 795, Issued: ; Effective: ; Implementation: ) A. Coding Applicable to Local Carriers & Fiscal Intermediaries (FIs) Effective April 1, 2002, a National Coverage Decision was made to allow for Medicare coverage of ABPM for those beneficiaries with suspected "white coat hypertension" (WCH). ABPM involves the use of a non-invasive device, which is used to measure blood pressure in 24-hour cycles. These 24-hour measurements are stored in the device and are later interpreted by a physician. Suspected "WCH" is defined as: (1) Clinic/office blood pressure >140/90 mm Hg on at least three separate clinic/office visits with two separate measurements made at each visit; (2) At least two documented separate blood pressure measurements taken outside the clinic/office which are < 140/90 mm Hg; and (3) No evidence of end-organ damage. ABPM is not covered for any other uses. Coverage policy can be found in Medicare National Coverage Determinations Manual, Chapter 1, Section ( cov determ/ncd103index.asp). The ABPM must be performed for at least 24 hours to meet coverage criteria. Payment is not allowed for institutionalized beneficiaries, such as those receiving Medicare covered skilled nursing in a facility. In the rare circumstance that ABPM needs to be performed more than once for a beneficiary, the qualifying criteria described above must be met for each subsequent ABPM test. Effective dates for applicable Common Procedure Coding System (HCPCS) codes for ABPM for suspected WCH and their covered effective dates are as follows: HCPCS Definition ABPM, utilizing a system such as magnetic tape and/or computer disk, for 24 hours or longer; including recording, scanning analysis, interpretation and report ABPM, utilizing a system such as magnetic tape and/or computer disk, for 24 hours or longer; recording only ABPM, utilizing a system such as magnetic tape and/or computer disk, for 24 hours or longer; scanning analysis with report. Effective Date 04/01/ /01/ /01/2004

11 HCPCS Definition Effective Date ABPM, utilizing a system such as magnetic tape and/or computer disk, for 24 hours or longer; physician review with interpretation and report. 04/01/2002 In addition, the following diagnosis code must be present: B. FI Billing Instructions Diagnosis Description Code Elevated blood pressure reading without diagnosis of hypertension. The applicable types of bills acceptable when billing for ABPM services are 13X, 23X, 71X, 73X, 75X, and 85X. Chapter 25 of this manual provides general billing instructions that must be followed for bills submitted to FIs. The FIs pay for hospital outpatient ABPM services billed on a 13X type of bill with HCPCS and/or as follows: (1) Outpatient Prospective Payment System (OPPS) hospitals pay based on the Ambulatory Payment Classification (APC); (2) non-opps hospitals (Indian Health Services Hospitals, Hospitals that provide Part B services only, and hospitals located in American Samoa, Guam, Saipan and the Virgin Islands) pay based on reasonable cost, except for Maryland Hospitals which are paid based on a percentage of cost. Effective 4/1/06, type of bill 14X is for non-patient laboratory specimens and is no longer applicable for ABPM. The FIs pay for comprehensive outpatient rehabilitation facility (CORF) ABPM services billed on a 75x type of bill with HCPCS code and/or based on the Medicare Physician Fee Schedule (MPFS) amount for that HCPCS code. The FIs pay for ABPM services for critical access hospitals (CAHs) billed on a 85x type of bill as follows: (1) for CAHs that elected the Standard Method and billed HCPCS code and/or 93788, pay based on reasonable cost for that HCPCS code; and (2) for CAHs that elected the Optional Method and billed any combination of HCPCS codes 93786, and pay based on reasonable cost for HCPCS and and pay 115% of the MPFS amount for HCPCS The FIs pay for ABPM services for skilled nursing facility (SNF) outpatients billed on a 23x type of bill with HCPCS code and/or 93788, based on the MPFS. The FIs accept independent and provider-based rural health clinic (RHC) bills for visits under the all-inclusive rate when the RHC bills on a 71x type of bill with revenue code 052x for providing the professional component of ABPM services. The FIs should not make a separate payment to a RHC for the professional component of ABPM services in

12 addition to the all-inclusive rate. RHCs are not required to use ABPM HCPCS codes for professional services covered under the all-inclusive rate. The FIs accept free-standing and provider-based federally qualified health center (FQHC) bills for visits under the all-inclusive rate when the FQHC bills on a 73x type of bill with revenue code 052x for providing the professional component of ABPM services. The FIs should not make a separate payment to a FQHC for the professional component of ABPM services in addition to the all-inclusive rate. FQHCs are not required to use ABPM HCPCS codes for professional services covered under the all-inclusive rate. The FIs pay provider-based RHCs/FQHCs for the technical component of ABPM services when billed under the base provider s number using the above requirements for that particular base provider type, i.e., a OPPS hospital based RHC would be paid for the ABPM technical component services under the OPPS using the APC for code and/or when billed on a 13x type of bill. Independent and free-standing RHC/FQHC practitioners are only paid for providing the technical component of ABPM services when billed to the carrier following the carrier instructions. C. Carrier Claims Local carriers pay for ABPM services billed with diagnosis code and HCPCS codes or for any combination of 93786, and 93790, based on the MPFS for the specific HCPCS code billed. D. Coinsurance and Deductible The FIs and local carriers shall apply coinsurance and deductible to payments for ABPM services except for services billed to the FI by FQHCs. For FQHCs only co-insurance applies Wound Treatments (Rev 124a, ) Electrical Stimulation (Rev. 371, Issued , Effective: , Implementation: ) A. Coding Applicable to Carriers & Fiscal Intermediaries (FIs) Effective April 1, 2003, a National Coverage Decision was made to allow for Medicare coverage of Electrical Stimulation for the treatment of certain types of wounds. The type of wounds covered are chronic Stage III or Stage IV pressure ulcers, arterial ulcers, diabetic ulcers and venous stasis ulcers. All other uses of electrical stimulation for the

13 treatment of wounds are not covered by Medicare. Electrical stimulation will not be covered as an initial treatment modality. The use of electrical stimulation will only be covered after appropriate standard wound care has been tried for at least 30 days and there are no measurable signs of healing. If electrical stimulation is being used, wounds must be evaluated periodically by the treating physician but no less than every 30 days by a physician. Continued treatment with electrical stimulation is not covered if measurable signs of healing have not been demonstrated within any 30-day period of treatment. Additionally, electrical stimulation must be discontinued when the wound demonstrates a 100% epithelialzed wound bed. Coverage policy can be found in Pub , Medicare National Coverage Determinations Manual, Chapter 1, Section ( The applicable Healthcare Common Procedure Coding System (HCPCS) code for Electrical Stimulation and the covered effective date is as follows: HCPCS Definition Effective Date G0281 Electrical Stimulation, (unattended), to one or more areas for chronic Stage III and Stage IV pressure ulcers, arterial ulcers, diabetic ulcers and venous stasis ulcers not demonstrating measurable signs of healing after 30 days of conventional care as part of a therapy plan of care. 04/01/2003 Medicare will not cover the device used for the electrical stimulation for the treatment of wounds. However, Medicare will cover the service. Unsupervised home use of electrical stimulation will not be covered. B. FI Billing Instructions The applicable types of bills acceptable when billing for electrical stimulation services are 12X, 13X, 22X, 23X, 71X, 73X, 74X, 75X, and 85X. Chapter 25 of this manual provides general billing instructions that must be followed for bills submitted to FIs. FIs pay for electrical stimulation services under the Medicare Physician Fee Schedule for a hospital, Comprehensive Outpatient Rehabilitation Facility (CORF), Outpatient Rehabilitation Facility (ORF), Outpatient Physical Therapy (OPT) and Skilled Nursing Facility (SNF). Payment methodology for independent Rural Health Clinic (RHC), provider-based RHCs, free-standing Federally Qualified Health Center (FQHC) and provider based FQHCs is made under the all-inclusive rate for the visit furnished to the RHC/FQHC patient to obtain the therapy service. Only one payment will be made for the visit furnished to the

14 RHC/FQHC patient to obtain the therapy service. As of April 1, 2005, RHCs/FQHCs are no longer required to report HCPCS codes when billing for these therapy services. Payment Methodology for a Critical Access Hospital (CAH) is on a reasonable cost basis unless the CAH has elected the Optional Method and then the FI pays115% of the MPFS amount for the professional component of the HCPCS code in addition to the technical component. In addition, the following revenues code must be used in conjunction with the HCPCS code identified: Revenue Code Description 420 Physical Therapy 430 Occupational Therapy 520 Federal Qualified Health Center * 521 Rural Health Center * 977, 978 Critical Access Hospital- method II CAH professional services only * NOTE: As of April 1, 2005, RHCs/FQHCs are no longer required to report HCPCS codes when billing for these therapy services. C. Carrier Claims Carriers pay for Electrical Stimulation services billed with HCPCS codes G0281 based on the MPFS. Claims for Electrical Stimulation services must be billed on Form CMS-1500 or the electronic equivalent following instructions in chapter 12 of this manual ( D. Coinsurance and Deductible The Medicare contractor shall apply coinsurance and deductible to payments for these therapy services except for services billed to the FI by FQHCs. For FQHCs, only coinsurance applies Electromagnetic Therapy (Rev. 371, Issued , Effective: , Implementation: ) A. HCPCS Coding Applicable to Carriers & Fiscal Intermediaries (FIs)

15 Effective July 1, 2004, a National Coverage Decision was made to allow for Medicare coverage of electromagnetic therapy for the treatment of certain types of wounds. The type of wounds covered are chronic Stage III or Stage IV pressure ulcers, arterial ulcers, diabetic ulcers and venous stasis ulcers. All other uses of electromagnetic therapy for the treatment of wounds are not covered by Medicare. Electromagnetic therapy will not be covered as an initial treatment modality. The use of electromagnetic therapy will only be covered after appropriate standard wound care has been tried for at least 30 days and there are no measurable signs of healing. If electromagnetic therapy is being used, wounds must be evaluated periodically by the treating physician but no less than every 30 days by a physician. Continued treatment with electromagnetic therapy is not covered if measurable signs of healing have not been demonstrated within any 30-day period of treatment. Additionally, electromagnetic therapy must be discontinued when the wound demonstrates a 100% epithelialzed wound bed. Coverage policy can be found in Pub , Medicare National Coverage Determinations Manual, Chapter 1, Section ( The applicable Healthcare Common Procedure Coding System (HCPCS) code for Electrical Stimulation and the covered effective date is as follows: HCPCS Definition Effective Date G0329 ElectromagneticTherapy, to one or more areas for chronic Stage III and Stage IV pressure ulcers, arterial ulcers, diabetic ulcers and venous stasis ulcers not demonstrating measurable signs of healing after 30 days of conventional care as part of a therapy plan of care. 07/01/2004 Medicare will not cover the device used for the electromagnetic therapy for the treatment of wounds. However, Medicare will cover the service. Unsupervised home use of electromagnetic therapy will not be covered. B. FI Billing Instructions The applicable types of bills acceptable when billing for electromagnetic therapy services are 12X, 13X, 22X, 23X, 71X, 73X, 74X, 75X, and 85X. Chapter 25 of this manual provides general billing instructions that must be followed for bills submitted to FIs. FIs pay for electromagnetic therapy services under the Medicare Physician Fee Schedule for a hospital, CORF, ORF, and SNF.

16 Payment methodology for independent (RHC), provider-based RHCs, free-standing FQHC and provider based FQHCs is made under the all-inclusive rate for the visit furnished to the RHC/FQHC patient to obtain the therapy service. Only one payment will be made for the visit furnished to the RHC/FQHC patient to obtain the therapy service. As of April 1, 2005, RHCs/FQHCs are no longer required to report HCPCS codes when billing for the therapy service. Payment Methodology for a CAH is payment on a reasonable cost basis unless the CAH has elected the Optional Method and then the FI pays pay 115% of the MPFS amount for the professional component of the HCPCS code in addition to the technical component. In addition, the following revenues code must be used in conjunction with the HCPCS code identified: Revenue Code Description 420 Physical Therapy 430 Occupational Therapy 520 Federal Qualified Health Center * 521 Rural Health Center * 977, 978 Critical Access Hospital- method II CAH professional services only * NOTE: As of April 1, 2005, RHCs/FQHCs are no longer required to report HCPCS codes when billing for the therapy service. C. Carrier Claims Carriers pay for Electromagnetic Therapy services billed with HCPCS codes G0329 based on the MPFS. Claims for electromagnetic therapy services must be billed on Form CMS or the electronic equivalent following instructions in chapter 12 of this manual ( Payment information for HCPCS code G0329 will be added to the July 2004 update of the Medicare Physician Fee Schedule Database (MPFSD). D. Coinsurance and Deductible The Medicare contractor shall apply coinsurance and deductible to payments for electromagnetic therapy services except for services billed to the FI by FQHCs. For FQHCs only co-insurance applies.

17 12 - Smoking and Tobacco-Use Cessation Counseling Services (Rev. 562, Issued: ; Effective: ; Implementation: ) Background: Effective for services furnished on or after March 22, 2005, a National Coverage Determination (NCD) provides for coverage of smoking and tobacco-use cessation counseling services. Conditions of Medicare Part A and Medicare Part B coverage for smoking and tobacco-use cessation counseling services are located in the Medicare National Coverage Determinations Manual, Publication 100-3, section HCPCS and Diagnosis Coding (Rev. 1433, Issued: , Effective: , Implementation: ) The following HCPCS codes should be reported when billing for smoking and tobacco- use cessation counseling services: Smoking and tobacco-use cessation counseling visit; intermediate, greater than 3 minutes up to 10 minutes Smoking and tobacco-use cessation counseling visit; intensive, greater than 10 minutes Note the above codes are payable for dates of service on or after January 1, Codes G0375 and G0376, below, are not valid or payable for dates of service on or after January 1, G Smoking and tobacco-use cessation counseling visit; intermediate, greater than 3 minutes up to 10 minutes Short Descriptor: Smoke/Tobacco counseling 3-10 G Smoking and tobacco-use cessation counseling visit; intensive, greater than 10 minutes Short Descriptor: Smoke/Tobacco counseling greater than 10 NOTE: The above G codes will NOT be active in contractors systems until July 5, Therefore, contractors shall advise providers to use unlisted code to bill for smoking and tobacco- use cessation counseling services during the interim period of March 22, 2005, through July 4, 2005, and received prior to July 5, On July 5, 2005, contractors systems will accept the new G codes for services performed on and after March 22, Contractors shall allow payment for a medically necessary E/M service on the same day as the smoking and tobacco-use cessation counseling service when it is clinically appropriate. Physicians and qualified non-physician practitioners shall use an appropriate HCPCS code,

18 such as HCPCS , to report an E/M service with modifier 25 to indicate that the E/M service is a separately identifiable service from G0375 or G0376. Contractors shall only pay for 8 Smoking and Tobacco-Use Cessation Counseling sessions in a 12-month period. The beneficiary may receive another 8 sessions during a second or subsequent year after 11 full months have passed since the first Medicare covered cessation session was performed. To start the count for the second or subsequent 12-month period, begin with the month after the month in which the first Medicare covered cessation session was performed and count until 11 full months have elapsed. Claims for smoking and tobacco use cessation counseling services shall be submitted with an appropriate diagnosis code. Diagnosis codes should reflect: the condition the patient has that is adversely affected by tobacco use or the condition the patient is being treated for with a therapeutic agent whose metabolism or dosing is affected by tobacco use. NOTE: This decision does not modify existing coverage for minimal cessation counseling (defined as 3 minutes or less in duration) which is already considered to be covered as part of each Evaluation and Management (E/M) visit and is not separately billable Carrier Billing Requirements (Rev. 1433, Issued: , Effective: , Implementation: ) Carriers shall pay for counseling services billed with codes and for dates of service on or after January 1, Carriers shall pay for counseling services billed with codes G0375 and G0376 for dates of service performed on and after March 22, 2005 through Dec. 31, The type of service (TOS) for each of the new codes is 1. Carriers pay for counseling services billed based on the Medicare Physician Fee Schedule (MPFS). Deductible and coinsurance apply. Claims from physicians or other providers where assignment was not taken are subject to the Medicare limiting charge, which means that charges to the beneficiary may be no more than 115 percent of the allowed amount. Physicians or qualified non-physician practitioners shall bill the carrier for smoking and tobacco-use cessation counseling services on the Form CMS-1500 or an approved electronic format FI Billing Requirements (Rev. 1593, Issued: ; Effective Date: ; Implementation Date: ) The FIs shall pay for Smoking and Tobacco-Use Cessation Counseling services with codes and for dates of service on or after January 1, FIs shall pay for counseling services billed with codes G0375 and G0376 for dates of service performed on or after March 22, 2005 through December 31, 2007.

19 A. Claims for Smoking and Tobacco-Use Cessation Counseling Services should be submitted on Form CMS-1450 or its electronic equivalent. The applicable bill types are 12X, 13X, 22X, 23X, 34X, 71X, 73X, 83X, and 85X. Effective 4/1/06, type of bill 14X is for non-patient laboratory specimens and is no longer applicable for Smoking and Tobacco-Use Cessation Counseling services. Applicable revenue codes are as follows: Provider Type Revenue Code Rural Health Centers (RHCs)/Federally Qualified Health Centers 052X (FQHCs) Indian Health Services (IHS) 0510 Critical Access Hospitals (CAHs) Method II 096X, 097X, 098X All Other Providers 0942 NOTE: When these services are provided by a clinical nurse specialist in the RHC/FQHC setting, they are considered incident to and do not constitute a billable visit. Payment for outpatient services is as follows: Type of Facility Rural Health Centers (RHCs)/Federally Qualified Health Centers (FQHCs) Indian Health Service (IHS)/Tribally owned or operated hospitals and hospital- based facilities IHS/Tribally owned or operated non-hospital-based facilities IHS/Tribally owned or operated Critical Access Hospitals (CAHs) Hospitals subject to the Outpatient Prospective Payment System (OPPS) Hospitals not subject to OPPS Skilled Nursing Facilities (SNFs) NOTE: Included in Part A PPS for skilled patients. Home Health Agencies (HHAs) Method of Payment All-inclusive rate (AIR) for the encounter All-inclusive rate (AIR) Medicare Physician Fee Schedule (MPFS) Facility Specific Visit Rate Ambulatory Payment Classification (APC) Payment is made under current methodologies Medicare Physician Fee Schedule (MPFS) Medicare Physician Fee Schedule (MPFS)

20 Critical Access Hospitals (CAHs) Maryland Hospitals Method I: Technical services are paid at 101% of reasonable cost. Method II: technical services are paid at 101% of reasonable cost, and Professional services are paid at 115% of the MMPFS Data Base Payment is based according to the Health Services Cost Review Commission (HSCRC). That is 94% of submitted charges subject to any unmet deductible, coinsurance, and non-covered charges policies. NOTE: Inpatient claims submitted with Smoking and Tobacco-Use Cessation Counseling Services are processed under the current payment methodologies Remittance Advice (RA) Notices (Rev. 605, Issued: , Effective: , Implementation: ) Contractors shall use the appropriate claim RA(s) when denying payment for smoking and tobacco-use cessation counseling services. The following messages are used where applicable: If the counseling services were furnished before March 22, 2005, use an appropriate RA claim adjustment reason code, such as, 26, Expenses incurred prior to coverage. If the claim for counseling services is being denied because the coverage criteria are not met, use an appropriate reason code, such as, B5, Payment adjusted because coverage/program guidelines were not met or were exceeded. If the claim for counseling services is being denied because the maximum benefit has been reached, use an appropriate RA claim adjustment reason code, such as, 119, Benefit maximum for this time period or occurrence has been reached Medicare Summary Notices (MSNs) (Rev. 671, Issued: , Effective: , Implementation: ) When denying claims for counseling services that were performed prior to the effective date of coverage, contractors shall use an appropriate MSN, such as, MSN 21.11, This service was not covered by Medicare at the time you received it. When denying claims for counseling services on the basis that the coverage criteria were not met, use an appropriate MSN, such as MSN 21.21, This service was denied because Medicare only covers this service under certain circumstances.

21 When denying claims for counseling services that have dates of service exceeding the maximum benefit allowed, use an appropriate MSN, such as MSN 16.25, Medicare does not pay for this much equipment, or this many services or supplies Post-Payment Review for Smoking and Tobacco-Use Cessation Counseling Services (Rev. 562, Issued: ; Effective: ; Implementation: ) As with any claim, Medicare may decide to conduct post-payment reviews to determine that the services provided are consistent with coverage instructions. Providers must keep patient record information on file for each Medicare patient for whom a Smoking and Tobacco-Use Cessation Counseling claim is made. These medical records can be used in any post-payment reviews and must include standard information along with sufficient patient histories to allow determination that the steps required in the coverage instructions were followed Common Working File (CWF) Inquiry (Rev. 818, Issued: ; Effective: ; Implementation: ) The Common Working File (CWF) maintains the number of smoking and tobacco-use cessation counseling sessions rendered to a beneficiary. By entering the beneficiary s health insurance claim number (HICN), providers have the capability to view the number of sessions a beneficiary has received for this service via inquiry through CWF Provider Access to Smoking and Tobacco-Use Cessation Counseling Services Eligibility Data (Rev. 1000, Issued: ; Effective: ; Implementation: ) Providers may access coverage period remaining smoking and tobacco-use cessation counseling sessions and a next eligible date, when there are no remaining sessions, through the 270/271 eligibility inquiry and response transaction. 20 Billing Requirements for Coverage of Kidney Disease Patient Education Services (Rev. 1876; Issued: ; Effective Date: ; Implementation Date: ) Effective for claims with dates of service on and after January 1, 2010, the Medicare Improvements for Patients and Providers Act of 2008 (MIPPA) determines that kidney disease patient education services are covered when provided to patients with stage IV chronic kidney disease (CKD). See Pub , chapter 15, section 310, for complete coverage guidelines. Contractors shall pay for kidney disease education (KDE) services that meet the following conditions:

22 No more than 6 sessions of KDE services are provided in a lifetime, Is provided in increments of 1 hour. In order to bill for a session, a session must be at least 31 minutes in duration. A session that lasts at least 31 minutes, but less than 1 hour still constitutes 1 session. Is provided either individually or in a group setting of 2 to 20 individuals who need not all be Medicare beneficiaries. Furnished, upon the referral of the physician managing the beneficiary s kidney condition, by a qualified person meaning a: o physician, physician s assistant, nurse practitioner, or clinical nurse specialist; o hospital, critical access hospital (CAH), skilled nursing facility (SNF), comprehensive outpatient rehabilitation facility (CORF), home health agency (HHA), or hospice, that is located in a rural area, or o hospital or CAH that is paid as if it were located in a rural area (hospital or CAH reclassified as rural under section 42 CFR ). NOTE: A renal dialysis facility (Type of Bill (TOB) 72x) is precluded from providing KDE services Additional Billing Requirements Applicable to Claims Submitted to Fiscal Intermediaries (FIs) (Rev. 1876; Issued: ; Effective Date: ; Implementation Date: ) The FI will reimburse for KDE services when services are rendered in a rural area and submitted on the following TOBs: 12X, 13X, 22X, 23X, 34X, 75X, 81X, 82X, and 85X. NOTE: FIs shall use the actual geographic location, core based statistical area (CBSA) to identify facilities located in rural areas. In addition, KDE services are covered when claims containing the above mentioned TOBs are received from section 401 hospitals. Revenue code 0942 should be reported when billing for KDE services in the following: SNFs, HHAs, CORFs, hospices, and CAHs. Hospital outpatient departments bill for this service under any valid/appropriate revenue code. They are not required to report revenue code Hospices report this service on a separate claim from any hospice services. Hospice claims billed for revenue code 0942 that contain any other services will be returned to the provider. In addition, hospices report value code 61 or G8 when billing for KDE services.

23 NOTE: KDE services are not covered when services are submitted on TOB 72X Healthcare Common Procedure Coding System (HCPCS) Procedure Codes and Applicable Diagnosis Codes (Rev. 1876; Issued: ; Effective Date: ; Implementation Date: ) Effective for services performed on and after January 1, 2010, the following new HCPCS codes have been created for KDE services when provided to patients with stage IV CKD. G0420: Face-to-face educational services related to the care of chronic kidney disease; individual, per session, per one hour G0421: Face-to-face educational services related to the care of chronic kidney disease; group, per session, per one hour The following diagnosis code should be reported when billing for KDE services: (chronic kidney disease, Stage IV (severe)). NOTE: Claims with HCPCS codes G0420 or G0421 and ICD-9 code that are billed for KDE services are not allowed on a professional and institutional claim on the same service date Medicare Summary Notices (MSNs) and Claim Adjustment Reason Codes (CARCs) (Rev. 1876; Issued: ; Effective Date: ; Implementation Date: ) The following messages are used by Medicare contractors when denying non-covered services associated with KDE services when provided to patients with stage IV CKD: When denying claims for KDE services billed without diagnosis code contractors shall use: MSN Medicare does not pay for this item or service. CARC This (these) diagnosis(es) is (are) not covered. When denying claims for KDE services when submitted for more than 6 sessions contractors shall use:

24 MSN The information provided does not support the need for this many services or items in this period of time so Medicare will not pay for this item or service. CARC Benefit maximum for this time period or occurrence has been reached. When denying claims for KDE services when two claims are billed (professional and institutional) on the same service date, contractors shall use: MSN 15.5 The information provided does not support the need for similar services by more than one doctor during the same time period. CARC 18 Duplicate claim/service. FIs shall deny KDE services when rendered in an urban area unless: The provider is a hospital on the section 401 list or The claim is submitted on TOB 85X. FIs shall deny payment for KDE services when submitted on TOB 72X. Use the following messages: MSN 21.6 This item or service is not covered when performed, referred or ordered by this provider. CARC 170 Payment is denied when performed/billed by this type of provider Advance Beneficiary Notice (ABN) Information (Rev. 1876; Issued: ; Effective Date: ; Implementation Date: ) If a signed ABN was provided, contractors shall use Group Code PR (Patient Responsibility) and the liability falls to the beneficiary. If an ABN was not provided, contractors shall use Group Code CO (Contractual Obligation) and the liability falls to the provider Hyperbaric Oxygen (HBO) Therapy (Rev. 187, ) Billing Requirements for HBO Therapy for the Treatment of Diabetic Wounds of the Lower Extremities (Rev. 1472, Issued: , Effective: , Implementation: )

25 Hyperbaric Oxygen Therapy is a modality in which the entire body is exposed to oxygen under increased atmospheric pressure. Effective April 1, 2003, a National Coverage Decision expanded the use of HBO therapy to include coverage for the treatment of diabetic wounds of the lower extremities. For specific coverage criteria for HBO Therapy, refer to the National Coverage Determinations Manual, chapter 1, section NOTE: Topical application of oxygen does not meet the definition of HBO therapy as stated above. Also, its clinical efficacy has not been established. Therefore, no Medicare reimbursement may be made for the topical application of oxygen. I. Billing Requirements for Intermediaries Claims for HBO therapy should be submitted on Form CMS-1450 or its electronic equivalent. a. Applicable Bill Types The applicable hospital bill types are 11X, 13X and 85X. b. Procedural Coding Physician attendance and supervision of hyperbaric oxygen therapy, per session. C1300 Hyperbaric oxygen under pressure, full body chamber, per 30-minute interval. NOTE: Code C1300 is not available for use other than in a hospital outpatient department. In skilled nursing facilities (SNFs), HBO therapy is part of the SNF PPS payment for beneficiaries in covered Part A stays. For hospital inpatients and critical access hospitals (CAHs) not electing Method I, HBO therapy is reported under revenue code 940 without any HCPCS code. For inpatient services, show ICD-9-CM procedure code For CAHs electing Method I, HBO therapy is reported under revenue code 940 along with HCPCS code c. Payment Requirements for Intermediaries Payment is as follows: Intermediary payment is allowed for HBO therapy for diabetic wounds of the lower extremities when performed as a physician service in a hospital outpatient setting and for inpatients. Payment is allowed for claims with valid diagnostic ICD-9 codes as shown

26 above with dates of service on or after April 1, Those claims with invalid codes should be denied as not medically necessary. For hospitals, payment will be based upon the Ambulatory Payment Classification (APC) or the inpatient Diagnosis Related Group (DRG). Deductible and coinsurance apply. Payment to Critical Access Hospitals (electing Method I) is made under cost reimbursement. For Critical Access Hospitals electing Method II, the technical component is paid under cost reimbursement and the professional component is paid under the Physician Fee Schedule. NOTE: Information regarding the form locator numbers that correspond to these data element names and a table to crosswalk UB-04 form locators to the 837 transaction is found in Chapter 25. II. Carrier Billing Requirements Claims for this service should be submitted on Form CMS-1500 or its electronic equivalent. The following HCPCS code applies: Physician attendance and supervision of hyperbaric oxygen therapy, per session. a. Payment Requirements for Carriers Payment and pricing information will occur through updates to the Medicare Physician Fee Schedule Database (MPFSDB). Pay for this service on the basis of the MPFSDB. Deductible and coinsurance apply. Claims from physicians or other practitioners where assignment was not taken, are subject to the Medicare limiting charge. III. Medicare Summary Notices (MSNs) Use the following MSN Messages where appropriate: In situations where the claim is being denied on the basis that the condition does not meet our coverage requirements, use one of the following MSN Messages: Medicare does not pay for this item or service for this condition. (MSN Message 16.48) The Spanish version of the MSN message should read: Medicare no paga por este articulo o servicio para esta afeccion.

27 In situations where, based on the above utilization policy, medical review of the claim results in a determination that the service is not medically necessary, use the following MSN message: The information provided does not support the need for this service or item. (MSN Message 15.4) The Spanish version of the MSN message should read: La informacion proporcionada no confirma la necesidad para este servicio o articulo. IV. Remittance Advice Notices Use appropriate existing remittance advice and reason codes at the line level to express the specific reason if you deny payment for HBO therapy for the treatment of diabetic wounds of lower extremities. 40 Sacral Nerve Stimulation (Rev. 125, ) A sacral nerve stimulator is a pulse generator that transmits electrical impulses to the sacral nerves through an implanted wire. These impulses cause the bladder muscles to contract, which gives the patient ability to void more properly Coverage Requirements (Rev. 125, ) Effective January 1, 2002, sacral nerve stimulation is covered for the treatment of urinary urge incontinence, urgency-frequency syndrome and urinary retention. Sacral nerve stimulation involves both a temporary test stimulation to determine if an implantable stimulator would be effective and a permanent implantation in appropriate candidates. Both the test and the permanent implantation are covered. The following limitations for coverage apply to all indications: o Patient must be refractory to conventional therapy (documented behavioral, pharmacologic and/or surgical corrective therapy) and be an appropriate surgical candidate such that implantation with anesthesia can occur. o Patients with stress incontinence, urinary obstruction, and specific neurologic diseases (e.g., diabetes with peripheral nerve involvement) that are associated with secondary manifestations of the above three indications are excluded. o Patient must have had a successful test stimulation in order to support subsequent implantation. Before a patient is eligible for permanent implantation, he/she must