Personal Electronic Devices Acceptable Use Policy
|
|
- Bernadette Dennis
- 5 years ago
- Views:
Transcription
1 Personal Electronic Devices Acceptable Use Policy Version 1.0 Purpose: For use by: This document is compliant with /supports compliance with: This document supersedes: Approved by: To advise Trust staff on the acceptable use of computers, the Internet and system. All Trust staff, contractors, patients and visitors The Data Protection Act (1998), security of person identifiable data, Health and Safety, Safeguarding N/A Safeguarding Children Committee Information & Records Governance Group Approval date: SCC 25 July 2016 IRGG 22 August 2016 Notified to : Patient Safety & Clinical Effectiveness Group Date Notified: 26 September 2016 Implementation date: 1 September 2016 Review date: 1 September 2019 In case of queries contact: (Responsible Officer) Directorate and Department: Archive Date: (ie date document no longer in force) Date document to be destroyed: (ie 10 years after archive date) Chief Information Officer IT BPT Executive Support To be inserted by Information Governance Department when this document is superseded. This will be the same date as the implementation date of the new document. To be inserted by Information Governance Department when this document is superseded. Registered Document 1872 Page 1 of 11
2 Version and document control: Version Date of Change Description Author number issue /06/2016 First Draft Version Karl Kroger /08/2016 Incorporated recommendations and suggestions Karl Kroger/ Sarah Preston This is a Controlled Document Printed copies of this document may not be up to date. Please check the Trust Intranet for the latest version and destroy all previous versions. Hospital documents may be disclosed as required by the Freedom of Information Act Sharing this document with third parties As part of the hospital s networking arrangements and sharing best practice, the hospital supports the practice of sharing documents with other organisations. However, where the hospital holds copyright to a document, the document or part thereof so shared must not be used by any third party for its own commercial gain unless this hospital has given its express permission and is entitled to charge a fee. Release of any strategy, policy, procedure, guideline or other such material must be agreed with the Lead Director or Deputy/Associate Director (for Trust -wide issues) or Directorate/ Departmental Management Team (for Directorate or Departmental specific issues). Any requests to share this document must be directed in the first instance to Chief Information Officer. Registered Document 1872 Page 2 of 11
3 CONTENTS SECTION 1 - INTRODUCTION Policy Statement and Rationale Key Principles Background Information Definitions... 4 SECTION 3 Acceptable use of Personal Electronic Devices... 6 SECTION 4 TRAINING AND EDUCATION... 8 SECTION 5 DEVELOPMENT AND IMPLEMENTATION INCLUDING DISSEMINATION... 8 SECTION 6 MONITORING COMPLIANCE AND EFFECTIVENESS... 9 SECTION 7 CONTROL OF DOCUMENTS INCLUDING ARCHIVING ARRANGEMENTS. 9 SECTION 8 SUPPORTING COMPLIANCE AND REFERENCES... 9 APPENDIX A: Guidance for Acceptable use of Personal Electronic Devices...10 Registered Document 1872 Page 3 of 11
4 SECTION 1 - INTRODUCTION 1.1 Policy Statement and Rationale The Ipswich Hospital NHS Trust (hereafter referred to as the Trust ) recognises its responsibility to protect the privacy, dignity and wellbeing of all its patients, visitors, and staff and to protect all patient, personal, and person-identifiable information from inappropriate access or disclosure. The goals of this policy are to outline appropriate and inappropriate use of personal electronic and photographic devices within the Trust s premises pursuant to the principles of the Data Protection Act (1998) and to protecting personal privacy, dignity, and wellbeing. 1.2 Key Principles For the avoidance of doubt, this policy applies to the use of any personal electronic devices including, but not limited to, all types of communications devices (mobile telephones, smart-phones, tablet devices, personal digital assistants, wearable smart devices), cameras (digital or film stills- or video cameras, or any device not specifically defined as a camera but capable of taking photos or videos), any device capable of recording sound (audio), and personal computers (of any type and running any operating system). The use of Trust-owned photographic equipment to take photographs or video recordings for clinical purposes is covered by the Trust s Clinical Photography Policy (published on the Intranet) and all such instances should adhere to that policy. Personal devices, or devices not specifically authorised for such purposes should not be used to take clinical photos or videos whether locally stored or transmitted to a remote location as this would make it difficult to comply with the Clinical Photography Policy which requires such images or videos to be processed and stored appropriately on Trust equipment and systems. Where personal electronic devices are used, whether by a patient, a visitor or a member of staff, the appropriate expressed approval must be sought and obtained from the relevant person responsible in the area and for the purpose that the device is to be used. Approval will be guided by this policy and will specify how such devices may or may not be used. 1.3 Background Information The Trust recognises that personal electronic devices are an integral part of people s lives as they provide a means of connecting with others, accessing information, and to entertain and the Trust provides free limited guest Wi-Fi access to facilitate such activities. The use of cameras in locations where care is provided is a particularly significant concern and many mobile phones are also cameras, video and audio recorders. The risks associated with their use must be managed. 1.4 Definitions Staff/ Employee Patient Visitor Any person working at the Ipswich Hospital NHS Trust as a directly employed staff member (including agency and bank), contractor, sub-contractor, or volunteer. Any person under the care of the Ipswich Hospital NHS Trust. Any person visiting the Ipswich Hospital NHS Trust for any reason other than as a patient or an employee. Registered Document 1872 Page 4 of 11
5 Personal electronic device Photographic equipment Any portable electronic device capable of running an operating system and applications, Internet access, messaging of all types, and possible photography. Such devices may include mobile and smart phones, tablet devices, smart watches and other wearable technology, portable computers etc. Any device, whether electronic, electric or mechanical capable of taking a photographic image or video recording whether that is the device s primary purpose or not. Typically such a device would have at least one lens. Photography shall refer to the use of any photographic device to take photographs or videos whether locally recorded on the device or transmitted to a remote location. SECTION 2 DUTIES AND RESPONSIBILITIES 2.1 The Trust s Senior Information Risk Owner (SIRO) has the overall responsibility for the confidentiality, integrity, and availability of corporate data. The Ipswich Hospital NHS Trust has delegated the execution and maintenance of Information Technology and Information Systems to the Chief Information Officer. 2.2 The Chief Information Officer is responsible for this policy and its implementation. 2.3 Other staff under the direction of the Chief Information Officer are responsible for following the procedures and policies within Information Technology and Information Systems. 2.4 The Ipswich Hospital NHS Trust employees have the responsibility to act in accordance with company policies and procedures. 2.5 It is the responsibility of any employee of The Ipswich Hospital NHS Trust who is connecting a removable storage device to the organisational network to ensure that the device has been duly authorised for such use by the IM&T department. 2.6 All staff within the Trust have a responsibility to adhere to this policy and report any concerns in line with the Trust s Safeguarding Policies Registered Document 1872 Page 5 of 11
6 SECTION 3 Acceptable use of Personal Electronic Devices 3.1 Potential risks from inappropriate use of devices include: impact on the privacy of patients, visitors, or staff impact on the right to dignity of those receiving care breach of confidentiality in respect of those receiving care and/or the Data Protection Act in respect of all individuals threat to safeguarding arrangements for children and vulnerable adults causing interruptions to care provision, creation of unacceptable working conditions for staff or undermining patient comfort and recuperation threat to patient safety through interference with electronic medical devices spread of infection through contaminated mobile devices 3.2 Privacy and Dignity There is a legal duty imposed by human rights legislation to respect the private lives of individuals and the European Court of Human Rights has suggested that there are positive obligations inherent in effective respect for private life. This means that care providers have an obligation to take reasonable steps to create an environment where privacy and dignity are respected. It is essential, and a key component of the NHS Constitution, that those receiving care remain safe, that they are treated with dignity, and enjoy privacy and comfort during their stay. 3.3 Confidentiality and Data Protection The European Court has recognised that respecting patient confidentiality is a vital principle crucial to privacy and to confidence in health services. Individuals may take legal action if information about them is inappropriately shared. Further, any individual who takes photographs or videos of other individuals whether a patient, visitor, volunteer or member of staff, where this is not directly related to their own care, must comply with the Data Protection Act (1998) and is likely to be in breach of that Act if consent has not been gained. In many cases recordings will be stored in unsecure repositories without encryption and in some cases this will not provide adequate protection. Photographing patient notes, documentation, white boards, or any personal or clinical information displayed on a screen or written would also likely be a breach of the Data Protection Act (1998). 3.4 Safeguarding Care providers must safeguard and promote the welfare of children and vulnerable adults, whether patients or visitors, and need to take steps to prevent inappropriate photographs or videos being taken, either of the individuals concerned or of confidential information pertaining to them. There are clear links to the broader safeguarding agenda and to the actions that Trusts are recommended to take in the lessons learned report relating to Jimmy Savile and Myles Bradbury (see and report.pdf). Goodwill visitors and members of the press should always be accompanied by a chaperone and all photography must be approved by a representative of the Trust s press office. Staff members are advised never to share personal contact details (e.g. telephone numbers, addresses, social media contacts etc.) with patients. 3.5 Nuisance Unwell and recuperating individuals should not be subject to the noise and disturbance that may arise from the use of mobile devices by other patients, visitors or staff even where this is otherwise unobjectionable communications activity. Staff also need consideration and should not be expected to put up with unreasonable Registered Document 1872 Page 6 of 11
7 behaviour. Whilst on Trust premises people who are not seeking medical advice, treatment or care could commit an offence if they use a mobile phone in such a way as to cause a nuisance or disturbance to an NHS staff member (reference sections 119 (Offence of causing nuisance or disturbance on NHS premises) and 120 (Power to remove person causing nuisance or disturbance) of the Criminal Justice and Immigration Act 2008). 3.6 Interference with Electronic Medical Devices The Medicines and Healthcare products Regulatory Agency (MHRA) does not advise that NHS trusts should operate a hospital-wide ban but has said that in certain circumstances the electromagnetic interference from mobile devices can interfere with some medical devices, particularly if used within 2 metres of such devices. Mobile devices may also need to be charged via the mains power supply. Consequently, there is a risk that an essential medical device may be inadvertently unplugged in order to charge a mobile device. In addition, patients chargers are not electrically Portable Appliance Tested (PAT), and this may contravene hospital policy and health and safety regulations. 3.7 Spreading Infection Standard precautions are required to underpin the safe care of all patients at all times when staff, visitors or patients are using equipment such as mobile phones and computer keyboards/tablets. Precautions include hand washing before direct contact with patients and after any activity that contaminates the hands, and regular cleaning of the equipment with detergent and disinfectant wipes, which should be used in line with manufacturer s instructions. In order to further support infection control, the use of personal electronic devices may be restricted in certain areas. 3.8 Defining Acceptable or Unacceptable use Appendix A provides a helpful chart that can be displayed and provides guidance on the acceptable or unacceptable use of devices and should be used as a guide to approving or disallowing such use. Registered Document 1872 Page 7 of 11
8 SECTION 4 TRAINING AND EDUCATION Staff must receive adequate training. Training related to this policy will be provided in the form of user guides issued as appropriate published on the Trust Intranet. Information will also be sent out via where necessary and may be delivered as part of general Information Governance Training. SECTION 5 DEVELOPMENT AND IMPLEMENTATION INCLUDING DISSEMINATION 5.1 This document was prepared by the Data and Security Manager and based on industry and Department of Health best practice as well as recommendations made by the Information Governance Alliance. 5.2 The Ipswich Hospital Trust is a large site and has many staff groups working around the clock. To ensure that all staff have access to the most accurate and up-to-date data collection guidance, procedures and changes will be notified via the Trust intranet. 5.3 This policy applies to all The Ipswich Hospital NHS Trust employees (including full and part-time staff), contractors, freelancers, volunteers, and other agents, who utilise either company-owned or personally-owned computers or devices to process, back up, relocate or access any organisation or client-specific data as well as networked resources. Such access to this confidential data is a privilege, not a right, and forms the basis of the trust The Ipswich Hospital NHS Trust has built with its clients, supply chain partners and other constituents. Consequently, employment at The Ipswich Hospital NHS Trust does not automatically guarantee the initial and ongoing ability to use these devices within the enterprise technology environment. 5.5 This policy is complementary to any previously implemented policies dealing specifically with the use of electronic or photographic devices. Registered Document 1872 Page 8 of 11
9 SECTION 6 MONITORING COMPLIANCE AND EFFECTIVENESS 6.1 Compliance with this policy shall be managed by persons in charge in the various areas. Non-compliance may be met with withdrawal of Internet access services and/ or staff disciplinary or legal action as appropriate. SECTION 7 CONTROL OF DOCUMENTS INCLUDING ARCHIVING ARRANGEMENTS 7.2 Once approved by the Information & Records Governance Group the Responsible Officer will forward this guideline to the Information Governance Department for a document index registration number to be assigned and for the guideline to be recorded onto the central hospital master index and central document library of current documentation. 7.1 In order that this document adheres to the Trust s Records Management Policy, the Responsible Officer will arrange for staff to be advised when this document is superseded and for arranging for this version to be removed from the hospital s intranet. The Responsible Officer will also advise the Information Governance Department who will ensure that this document is removed from the current index and library, archived and retained for 10 years from the archive date. SECTION 8 SUPPORTING COMPLIANCE AND REFERENCES Data Protection Act (1998) Data Protection Policy (The Ipswich Hospital NHS Trust) IM&T Use of Privately Owned Equipment Policy (The Ipswich Hospital NHS Trust) Safeguarding Children Policy (The Ipswich Hospital NHS Trust) Safeguard Adults Policy (The Ipswich Hospital NHS Trust) Infection Prevention and Control Policy (The Ipswich Hospital NHS Trust) Sections 119 and 120 of the Criminal Justice and Immigration Act 2008 Dignity and Respect Charter (The Ipswich Hospital NHS Trust) Chaperoning Patients Guideline (The Ipswich Hospital NHS Trust) Goodwill Visitors Guideline (The Ipswich Hospital NHS Trust) Registered Document 1872 Page 9 of 11
10 APPENDIX A: Guidance for Acceptable use of Personal Electronic Devices The use of mobile devices should be kept to a minimum in patient areas and where may infringe on the safety, privacy, wellbeing and dignity of patients and visitors. Below is a table of guidance for the use of mobile or camera devices in specified areas of the Trust. This table may be altered at the discretion of nurse-leads to suit requirements and may then be displayed to advise staff, visitors and patients. Area Designation Staff Patients Visitors Treatment and High-care areas including: Emergency Department and assessment unit cubicles, bedsides and resuscitation areas Critical Care Unit High Dependency Unit Children s High Dependency Unit Recovery Areas Neonatal Units Delivery Rooms Generally Prohibited Cameras should not be used except in accordance with Clinical Photography policy. Phones can be used for work purposes or for personal use during breaks in a permitted area. The Nurse in Charge can agree exceptional patient use for those with specific communication or carer needs or for those confined to bed areas. Cameras should not be used where this may infringe on the privacy of others. Other clinical areas (not in prohibited list) that the Trust has designated as restricted due to risks outweighing the benefits to patients and visitors including clinic rooms and cubicles. Other areas e.g. waiting areas Restricted Permitted Cameras should not be used except in accordance with Clinical Photography policy. Phones can be used for work purposes or during breaks in a permitted area. Allowed, but no personal use when on duty (Phones can be used in breaks). The Nurse in charge can agree exceptional patient use as above. Care should be taken to respect the privacy of other patients. Visitors should leave the area when using devices. Calls must only be made from a permitted area or outside the building. The Nurse in Charge can agree exceptional use. Cameras should not be used where this may infringe on the privacy of others. Visitors should leave the area. Calls must only be made from a permitted area or outside the building. The Nurse in Charge can agree exceptional use, but care should be taken to respect the privacy of others. Allowed but please have regard to others and try to keep a distance from electronic medical devices. Phones should not be used when this would disturb Registered Document 1872 Page 10 of 11
11 Registered Document 1872 Page 11 of 11 resting patients. If using video chat the camera must be facing you and you need to be aware that you may pick up other peoples conversations and other people may hear both sides of your conversation. Please respect staff and service user privacy and dignity when updating your status on any social media sites / apps.
Visual Communication Alert Symbols Guidelines for Staff. Version 4.0. All Hospital Staff. Care Quality Commission s fundamental standards
Visual Communication Alert Symbols Guidelines for Staff Version 4.0 Purpose: To inform hospital staff of the process for ensuring that patients are treated with dignity and respect through providing visual
More informationDOCUMENT CONTROL Title: Use of Mobile Phones and Tablets (by services users & visitors in clinical areas) Policy. Version: Reference Number: CL062
DOCUMENT CONTROL Title: Version: Reference Number: Use of Mobile Phones and Tablets (by services users & visitors in clinical areas) Policy 5 CL062 Scope: This Policy applies all employees of the Trust,
More informationAgenda Item: REPORT TO PUBLIC BOARD MEETING 31 May 2012
Agenda Item: 5.1.1 REPORT TO PUBLIC BOARD MEETING 31 May 2012 Title Lead Director Author(s) Purpose Previously considered by Ratification of the Strategy for the Care of Older People Siobhan Jordan, Director
More informationDignity and Respect Charter for patients. Version 6.0
Dignity and Respect Charter for patients Version 6.0 Purpose: For use by: This document is compliant with /supports compliance with: To advise and inform hospital staff of the right for all patients, their
More informationDATA PROTECTION POLICY
DATA PROTECTION POLICY Document Number 2010/35/V1 Document Title Data Protection Policy Author Nic McCullagh Author s Job Title Information Governance Manager Department IM&T Ratifying Committee Capacity
More informationServices. This policy should be read in conjunction with the following statement:
Policy Number Policy Title IT03 CORPORATE POLICY AND PROCEDURE FOR THE USE OF MOBILE PHONES BY SERVICE USERS IN IN- PATIENT AREAS Accountable Director Eecutive Director of Nursing and Secure Services Author
More informationVisiting Celebrities, VIPs and other Official Visitors
Visiting Celebrities, VIPs and other Official Visitors Who Should Read This Policy Target Audience Healthcare Professionals Executive Team Version 1.0 May 2016 Ref. Contents Page 1.0 Introduction 4 2.0
More informationINFORMATION TECHNOLOGY, MOBILES DIGITAL MEDIA POLICY AND PROCEDURES
INFORMATION TECHNOLOGY, MOBILES AND DIGITAL MEDIA POLICY AND PROCEDURES Updates Who Updated Comments Aug annually Lewis External version TABLE OF CONTENTS AIMS AND LEGISLATION... 3 MOBILE PHONES PARENTS/CARERS
More informationVIP Visitors Policy. Purpose of Agreement. Document Type. Policy SOP Guideline. Version Version 1. Operational Date July 2015
VIP Visitors Policy Please be aware that this printed version of the Policy may NOT be the latest version. Staff are reminded that they should always refer to the Intranet for the latest version. Purpose
More informationCLINICAL SERVICES POLICY & PROCEDURE (CSPP No. 25) Clinical Photography Policy in the Pre-Hospital Setting. January 2017
CLINICAL SERVICES POLICY & PROCEDURE (CSPP No. 25) Clinical Photography Policy in the Pre-Hospital Setting January 2017 DOCUMENT INFORMATION Author: Mark Ainsworth-Smith Consultant in Pre-hospital Care
More informationJOB DESCRIPTION FOR THE POST OF Support, Time and Recovery Worker COMMUNITY ADULT MENTAL HEALTH
JOB DESCRIPTION FOR THE POST OF Support, Time and Recovery Worker COMMUNITY ADULT MENTAL HEALTH TITLE: AGENDA FOR CHANGE PAY BAND: DIVISION ACCOUNTABLE TO: REPORTS TO: RESPONSIBLE FOR: Support, Time and
More informationCorporate. Visitors & VIP s Standard Operating Procedure. Document Control Summary. Contents
Corporate Visitors & VIP s Standard Operating Procedure Document Control Summary Status: Version: Author/Owner: Approved by: Ratified: Related Trust Strategy and/or Strategic Aims Implementation Date:
More informationSM-PGN 01- Security Management Practice Guidance Note Closed Circuit Television (CCTV)-V03
Security Management Practice Guidance Note Closed Circuit Television (CCTV)-V03 Date Issued Issue 7 Sep 17 Issue 8 Dec 17 Issue 9 Mar 18 Planned Review September- 2018 SM-PGN 01- Part of NTW(O)21 Security
More informationEmployee Assistance Professionals Association of South Africa: an Association for Professionals in the field of Employee Assistance Programmes
Employee Assistance Professionals Association of South Africa: an Association for Professionals in the field of Employee Assistance Programmes EAPA-SA, PO Box 11166, Hatfield, 0028. Code of Ethics 2010
More informationContinuing Healthcare Policy
Continuing Healthcare Policy 1 SUMMARY This policy describes the way in which Haringey Clinical Commissioning Group (HCCG) will make provision for the care of people who have been assessed as eligible
More informationSTAFF CODE OF CONDUCT
Fierté Multi Academy Trust Staff Code of Conduct 2017-2018 At the heart of our Trust are both the UNICEF Rights Respecting values and articles and Learning Behaviours. Through these, we aim to put children
More informationJob Description. CNS Clinical Lead
Job Description CNS Clinical Lead POST: BASE: ACCOUNTABLE TO: REPORTS TO: RESPONSIBLE FOR: CNS Clinical Lead St John s Hospice Head of Nursing and Quality Head of Nursing and Quality Community Clinical
More informationCODE OF PRACTICE 2016
ENGLISH 2016/57 Part 1 cl 6 CODE OF PRACTICE 2016 EDUCATION (PASTORAL CARE OF INTERNATIONAL STUDENTS) CODE OF PRACTICE 2016 Part 1 cl 6 2016/57 EDUCATION (PASTORAL CARE OF INTERNATIONAL STUDENTS) CODE
More informationCompliance with Personal Health Information Protection Act
Compliance with Personal Health Information Protection Act Ontario s Personal Health Information & Protection Act (PHIPA) governs the collection, use and disclosure of personal health information by midwives
More informationJob Description. Service Delivery Manager. Nurse Manager. Ward Sister. Staff Nurses
Job Description Title: Ward Housekeeper Level: Band 1 Accountable to: Responsible to: Nurse Manager Senior Housekeeper Job Purpose The post-holder will assist Nursing staff in the delivery of non-clinical
More informationResearch Code of Practice
National Foundation for Educational Research Research Code of Practice Why have a Code of Practice? A wide range of individuals and organisations contribute to the work carried out by the National Foundation
More informationTHIS AGREEMENT made effective this day of, 20. BETWEEN: NOVA SCOTIA HEALTH AUTHORITY ("NSHA") AND X. (Hereinafter referred to as the Agency )
THIS AGREEMENT made effective this day of, 20. BETWEEN: NOVA SCOTIA HEALTH AUTHORITY ("NSHA") AND X (Hereinafter referred to as the Agency ) It is agreed by the parties that NSHA will participate in the
More informationI. PURPOSE DEFINITIONS. Page 1 of 5
Policy Title: Computer, E-mail and Mobile Computing Device Use Accreditation Reference: Effective Date: October 15, 2014 Review Date: Supercedes: Policy Number: 4.31 Pages: 1.5.9 Attachments: October 15,
More informationOccupational Health and Safety Policy
Occupational Health and Safety Policy Ratified by the School Board: 15/09/2011 Version: 2.0 (Sept. 2011) Table of Contents 1. Policy... 3 1.1 Background... 3 1.2 Definitions... 3 1.2.1 Employees of Sophia
More informationDRAFT FOR CONSULTATION
DRAFT FOR CONSULTATION Code of Practice for Pastoral Care of International Contents Part 1 Introduction Page 1 Introduction 3 2 Commencement 3 3 Previous version revoked replaced 3 4 Code is legislative
More informationJOB DESCRIPTION FOR THE POST OF HOTEL SERVICES ASSISTANT IN HOTEL SERVICES
JOB DESCRIPTION FOR THE POST OF HOTEL SERVICES ASSISTANT IN HOTEL SERVICES TITLE: AGENDA FOR CHANGE PAY BAND: DIRECTORATE ACCOUNTABLE TO: REPORTS TO: RESPONSIBLE FOR: Hotel Services Assistant (Generic
More informationGoulburn Valley Health Code of Conduct
Goulburn Valley Health Code of Conduct Healthy Communities VISION Healthy communities. MISSION Goulburn Valley Health is the regional provider of health services. We will: Provide the highest quality care
More informationWrittle College Health and Safety Policy
Writtle College Health and Safety Policy 2015-2016 Document Ownership: Role Title: Chair of the Board Department Approved by Senior Management Team 11 August 2015 Approved by Personnel & Remuneration Committee
More informationCode of Guidance for Private Practice for Consultants and Speciality Doctors
TRUST-WIDE CLINICAL GUIDANCE DOCUMENT Code of Guidance for Private Practice for Consultants and Speciality Doctors Policy Number: Scope of this Document: Recommending Committee: Approving Committee: HR-G7
More informationHealth, Safety and Wellbeing Policy
Health, Safety and Wellbeing Policy Page 1 of 18 Woodlands School - Health, Safety and Wellbeing Policy Section 1. Statement of Intent by Chair of Governors 2. Responsibilities - All Employees 3. Responsibilities
More informationA protocol for using electronic notes in psychological therapies (talking treatments)
Sheffield Health and Social Care NHS Foundation Trust Psychological Therapies Governance Committee A protocol for using electronic notes in psychological therapies (talking treatments) Review version June
More informationSample Privacy Impact Assessment Report Project: Outsourcing clinical audit to an external company in St. Anywhere s hospital
Sample Privacy Impact Assessment Report Project: Outsourcing clinical audit to an external company in St. Anywhere s hospital October 2010 2 Please Note: The purpose of this document is to demonstrate
More informationTechnology Standards of Practice
2016 Technology Standards of Practice Used with permission from the Association of Social Work Boards (2016) Table of Contents Technology Standards of Practice 2 Definitions 2 Section 1 Practitioner Competence
More informationCONTINUING HEALTHCARE POLICY
BEFORE USING THIS POLICY ALWAYS ENSURE YOU ARE USING THE MOST UP TO DATE VERSION CONTINUING HEALTHCARE POLICY 1 SUMMARY This policy describes the way in which the five Primary Care Trusts in NHS North
More informationGeneral Policy. Code of Conduct
1. Policy Statement 2. Purpose 3. Scope 4. Associated Policies and Procedures 5. Associated Documents General Policy Code of Conduct This Code of Conduct affirms that SAE Institute Pty Ltd ( the Institute,
More informationResearch Equipment Grants 2018 Scheme 2018 Guidelines for Applicants Open to members of Translational Cancer Research Centres
Research Equipment Grants 2018 Scheme 2018 Guidelines for Applicants Open to members of Translational Cancer Research Centres Applications close 12 noon 08 March 2018 Contents Definitions 3 Overview 4
More informationSidney Sussex College CCTV POLICY. Page 1 of 11
Sidney Sussex College CCTV POLICY Page 1 of 11 Contents 1. The CCTV system 2. Responsible Officers 3. Data Protection 4. The system 5. Purpose of the system 6. Covert recording 7. Access to Images 8. CCTV
More informationCode of Ethics and Professional Conduct for NAMA Professional Members
Code of Ethics and Professional Conduct for NAMA Professional Members 1. Introduction All patients are entitled to receive high standards of practice and conduct from their Ayurvedic professionals. Essential
More informationDiabetes Eye Screener / Photographer Job Description
Diabetes Eye Screener / Photographer Job Description Post Title: Band: Directorate: Base: Managerially accountable to: Professional Accountable to: Diabetes Eye Screener / Photographer 4 (Subject to AFC)
More informationPlan For VIPs and Protected Persons
Plan For VIPs and Protected Persons Reference No: P_CoG_19 Version 1 Ratified by: LCHS Trust Board Date ratified: 13 th September 2016 Name of originator / author: Head of Communications Name of responsible
More informationStandards for Registered Pharmacies
Council meeting 13 September 2012 Public business Standards for Registered Pharmacies Purpose This paper seeks the Council s approval of the standards for registered pharmacies. The Council is asked to
More informationSPONSORSHIP AND JOINT WORKING WITH THE PHARMACEUTICAL INDUSTRY
SPONSORSHIP AND JOINT WORKING WITH THE PHARMACEUTICAL INDUSTRY 1 SUMMARY This document sets out Haringey Clinical Commissioning Group policy and advice to employees on sponsorship and joint working with
More informationMental Health Commission Rules
Mental Health Commission Rules Reference Number: R-S69(2)/02/2006 RULES GOVERNING THE USE OF SECLUSION AND MECHANICAL MEANS OF BODILY RESTRAINT 1 st November 2006 PREAMBLE Section 69(2) of the Mental Health
More informationDISCLOSURE & BARRING SERVICE POLICY AND PROCEDURES
DISCLOSURE & BARRING SERVICE POLICY AND PROCEDURES Updates Who Updated Comments September annually Lewis, Bridget TABLE OF CONTENTS GENERAL PRINCIPLES... 3 TYPES OF DISCLOSURE AND BARRING SERVICE... 4
More informationEntrepreneurs Programme - Supply Chain Facilitation
Entrepreneurs Programme - Supply Chain Facilitation Version: 2 February 2016 Contents 1 Purpose of this guide... 4 2 Programme overview... 4 2.1 Business Management overview... 4 2.2 Supply Chain Facilitation
More informationALLOCATION OF RESOURCES POLICY FOR CONTINUING HEALTHCARE FUNDED INDIVIDUALS
ALLOCATION OF RESOURCES POLICY FOR CONTINUING HEALTHCARE FUNDED INDIVIDUALS APPROVED BY: South Gloucestershire Clinical Commissioning Group Quality and Governance Committee DATE Date of Issue:- Version
More informationJOB DESCRIPTION. Head Nurse for Inpatient Services
JOB DESCRIPTION POST: GRADE: ACCOUNTABLE TO: RESPONSIBLE TO: BASE: DBS CHECK: Head Nurse for Inpatient Services Band 8a Chief Executive Officer Director of Clinical Services Helen and Douglas House Enhanced
More informationNHS England Complaints Policy
NHS England Complaints Policy 1 NHS England INFORMATION READER BOX Directorate Medical Operations Patients and Information Nursing Policy Commissioning Development Finance Human Resources Publications
More informationJOB DESCRIPTION. 1. General Information. GRADE: Band hours per week ACCOUNTABLE TO:
1. General Information JOB DESCRIPTION JOB TITLE: Senior Staff Nurse/ ODP GRADE: Band 6 HOURS: RESPONSIBLE TO: ACCOUNTABLE TO: 37.5 hours per week Sister/Charge Nurse Matron Organisational Values: Our
More informationJOB DESCRIPTION Safeguarding Lead
JOB DESCRIPTION Safeguarding Lead Job Title: Safeguarding Lead Reports to: Medical Director Location: Key Working Relationships: The post holder will work across Greenbrook sites, their main admin base
More informationSample. Information Governance. Copyright Notice. This booklet remains the intellectual property of Redcrier Publications L td
First name: Surname: Company: Date: Information Governance Please complete the above, in the blocks provided, as clearly as possible. Completing the details in full will ensure that your certificate bears
More informationSafeguarding Policy 2016/17
Safeguarding Policy 2016/17 JTL Safeguarding Policy Safeguarding Policy I confirm that I have received, read and understand and agree to abide by the JTL Safeguarding Policy....... Signature......... Date......
More informationTHERAPY CENTRE JOB DESCRIPTION
THERAPY CENTRE JOB DESCRIPTION Post Title: Admin Assistant Grade: Band 2 Accountable to: Deputy Physiotherapy Manager, Outpatients Responsible to: Therapy Office Manager Department: Therapy Centre, Princess
More informationJOB DESCRIPTION. As specified in the job advertisement and the Contract of. Lead Practice Teacher & Clinical Team Leader
JOB DESCRIPTION JOB TITLE: Student Health Visitor BAND: Agenda for Change Band 5 HOURS AND: DURATION As specified in the job advertisement and the Contract of Employment AGENDA FOR CHANGE (reference No)
More informationWe are the regulator: Our job is to check whether hospitals, care homes and care services are meeting essential standards.
Inspection Report We are the regulator: Our job is to check whether hospitals, care homes and care services are meeting essential standards. The Tudors Care Home North Street, Stanground, Peterborough,
More informationVersion Number: 004 Controlled Document Sponsor: Controlled Document Lead:
CONTROLLED DOCUMENT Policy for Maintaining High Professional Standards in the Modern NHS (Incorporating the Disciplinary Policy for Medical & Dental Staff) CATEGORY: CLASSIFICATION: PURPOSE Controlled
More informationSection: Medical Staff Office Page: 1 of 2
Section: Medical Staff Office Page: 1 of 2 Subject: Job Shadowers and Observers Not Covered Under Clinical Affiliation Agreement Executive Owner: Chief Medical Officer Original Policy: 6/4/13 Current Effective
More informationPhotography and Video Recording Policy (Camera Policy)
Photography and Video Recording Policy (Camera Policy) Re-Issue Date: 14 th August 2013 Disclaimer Overarching policy statements must be adhered to in practice. Clinical guidelines are for guidance only.
More informationThe Code Standards of conduct, performance and ethics for chiropractors. Effective from 30 June 2016
The Code Standards of conduct, performance and ethics for chiropractors Effective from 30 June 2016 2 The Code Standards of conduct, performance and ethics for chiropractors Effective from 30 June 2016
More informationVOLUNTEER APPLICATION PACK for under 18 year olds
SALFORD DIOCESAN PILGRIMAGE TO LOURDES, 2015 VOLUNTEER APPLICATION PACK for under 18 year olds Dear Parents / Guardians Thank you for allowing your child to take part in the Diocesan Pilgrimage to Lourdes
More informationFIRST AID POLICY (including School Specific Pricedures)
FIRST AID POLICY (including School Specific Pricedures) Latest DET Update: 29/04/2017 First Developed: August 2015 Updated: June 2017 Rationale All children have the right to feel safe and well and know
More informationSECURITY CAMERA ACCEPTABLE USE POLICY
RICE UNIVERSITY POLICY NO. 845 SECURITY CAMERA ACCEPTABLE USE POLICY I. GENERAL POLICY The purpose of this policy is to regulate the procurement, installation, placement and use of security cameras to
More informationAccess to Records Procedure under Data Protection Act 1998 Access to Health Records Act 1990
Access to Records Procedure under Data Protection Act 1998 Access to Health Records Act 1990 Procedure approved by: Executive Group Date: 14 November 2014 Next Review Date: September 2016 Version: 1.0
More informationOffice of the Australian Information Commissioner
Policy and Procedure Name Privacy Policy and Procedure Version 1.0 Approved By Chief Executive Officer Date Approved 19/10/2016 Review Date 30/06/2017 Opportune Professional Development in accordance with
More informationJOB DESCRIPTION Paediatric Rapid Assessment Staff Nurse - Urgent Care Centre
JOB DESCRIPTION Paediatric Rapid Assessment Staff Nurse - Urgent Care Centre Job Title: Paediatric Rapid Assessment Staff Nurse Reports to: Location: Key Working Relationships: Lead Nurse (Clinically)
More informationPHYSICIAN VOLUNTEER APPLICATION
PHYSICIAN VOLUNTEER APPLICATION Name: Specialty: Employer/practice: Office address: Home address: Office phone: Cell phone: Email: DOB: SSN: Language fluencies: KY medical license number & date of last
More informationAppendix A: CQC Fundamental Standards - Overview of each regulation
Appendix A: CQC Fundamental Standards - Overview of each regulation Regulation Regulation 9: Personcentred care The intention of this regulation is to make sure that people using a service have care or
More informationAnimals and Pets in Healthcare Facilities Policy
Animals and Pets in Healthcare Facilities Policy Post holder responsible for Procedural Document Author of Guideline Division/ Department responsible for Procedural Document Contact details Judy Potter,
More informationJob Description, Ward Clerk
Job Description, Ward Clerk Job Title: Ward Clerk Grade: Band 2 Responsible to: Accountable To: Ward Manger Ward Manger Job Purpose: The post holder will be expected to provide clerical, administrative
More informationDUTY OF CARE & DIGNITY OF RISK
DUTY OF CARE & DIGNITY OF RISK POSITION STATEMENT Crows Nest Centre will ensure that all staff and volunteers provide a standard of care commensurate with their position that ensures the best outcome for
More informationEARLY YEARS- MOBILE PHONE, TABLET AND CAMERA POLICY
EARLY YEARS- MOBILE PHONE, TABLET AND CAMERA POLICY 1. The governors and staff of Priory School are committed to providing a fully accessible environment which values and includes all pupils, staff, parents
More informationPrivacy Policy - Australian Privacy Principles (APPs)
Policy New England North West Health Ltd (Trading as HealthWISE New England North West) will be referred to as HealthWISE for the purposes of this document. HealthWISE recognises that Information Privacy
More informationSan Diego State University Police Department San Diego State University CA Policy Manual
Policy 448 San Diego State University Body Worn Cameras 448.1 PURPOSE The Purpose of this policy is to establish guidelines for the use of Body Worn Cameras (BWC) by officers working for the California
More informationRESEARCH GOVERNANCE POLICY
RESEARCH GOVERNANCE POLICY DOCUMENT CONTROL: Version: V6 Ratified by: Performance and Assurance Group Date ratified: 12 November 2015 Name of originator/author: Assistant Director of Research Name of responsible
More informationWe are the regulator: Our job is to check whether hospitals, care homes and care services are meeting essential standards.
Inspection Report We are the regulator: Our job is to check whether hospitals, care homes and care services are meeting essential standards. Marie Curie Hospice Liverpool Speke Road, Woolton, Liverpool,
More informationREVIEWED BY Leadership & Privacy Officer Medical Staff Board of Trust. Signed Administrative Approval On File
The Alexandra Hospital, Ingersoll PRIVACY POLICY SUBJECT-TITLE Privacy Policy REVIEWED BY Leadership & Privacy Officer Medical Staff Board of Trust DATE Oct 11, 2005 Nov 8, 2005 POLICY CODE DATE OF ORIGIN
More informationStudy Management PP STANDARD OPERATING PROCEDURE FOR Safeguarding Protected Health Information
PP-501.00 SOP For Safeguarding Protected Health Information Effective date of version: 01 April 2012 Study Management PP 501.00 STANDARD OPERATING PROCEDURE FOR Safeguarding Protected Health Information
More informationJob Description. Ensure that patients are offered appropriate creative and diverse activities within a therapeutic environment.
Job Description POST: HOURS: ACCOUNTABLE TO: REPORTS TO: RESPONSIBLE FOR: Complementary Therapy Coordinator 30 37.5 hours Head of Nursing & Quality Day Therapy Clinical Lead Volunteer Complementary Therapists
More informationI SBN Crown copyright Astron B31267
I SBN 0-7559- 0875-9 Crown copyright 2003 Astron B31267 9 780755 908752 w w w. s c o t l a n d. g o v. u k NHS Code of Practice on Protecting Patient Confidentiality 1 INTRODUCTION 1.1 Accurate and secure
More informationSkills Passport. Keep this Skills Passport in your Personal & Professional Development File (PPDF)
Skills Passport - NURSING BSc (Hons) / M Nurs in Nursing Studies / Registered Nurse Skills Passport Student s Name: Cohort: Guidance Tutor Group: Keep this Skills Passport in your Personal & Professional
More informationInformation Governance Management Framework
Framework Policy Folder / Number Folder 3 Version: 1 Ratified by: Policy No. 3.2 Audit Committee Date ratified 5 th March 2013 Name of originator/author: Name of responsible committee/individual: Senior
More informationJOB DESCRIPTION. Standards and Compliance. Call Centres - Wakefield, York and South Yorkshire. No management responsibility
JOB DESCRIPTION Position/Title: Clinical Advisor NHS 111 Band: Directorate/Department: Location: Band 5 (Indicative) Standards and Compliance Call Centres - Wakefield, York and South Yorkshire Accountable
More informationCasual Worker Agreement Form. This agreement is between: Casual Worker (name): The Royal Liverpool & Broadgreen University Hospitals NHS Trust
Casual Worker Agreement Form This agreement is between: Casual Worker (name): Organisation: The Royal Liverpool & Broadgreen University Hospitals NHS Trust Terms of Agreement START DATE: JOB TITLE: Registered/Unregistered
More informationHEALTH AND SAFETY POLICY
HEALTH AND SAFETY POLICY 1. GENERAL The Governors of St George s College and St George s Junior School recognise that under the Health and Safety at Work etc. Act 1974 they have a legal duty to ensure,
More informationGuide to. Grant Aid Agreement Document. Section 39 Health Act, 2004 Section 10 Child Care Act, 1991 National Lottery
Guide to Grant Aid Agreement Document Section 39 Health Act, 2004 Section 10 Child Care Act, 1991 National Lottery Please note that this document provides an explanatory guide to the document but is not
More informationTHE ADULT SOCIAL CARE COMPLAINTS POLICY
THE ADULT SOCIAL CARE COMPLAINTS POLICY April 2009 Reviewed: January 2018 1 Cambridgeshire County Council Contents 1.0 Purpose Page 3 2.0 Principles Page 3 3.0 Accessing information about how to raise
More informationSTATEMENT OF HEALTH AND SAFETY POLICY
STATEMENT OF HEALTH AND SAFETY POLICY Under the Health and Safety at Work Act 1974 This Health & Safety Policy covers 5 or more personnel Policy Date: 01/01/05 Updated 08/01/16 Authors: Steve Moor/Steve
More informationJOB DESCRIPTION. Specialist Practitioner of Transfusion for Shrewsbury, Telford and surrounding community hospitals. Grade:- Band 7 Line Manager:-
JOB DESCRIPTION Job Title:- Specialist Practitioner of for Shrewsbury, Telford and surrounding community hospitals. Grade:- Band 7 Line Manager:- Associate Director of Patient Safety Professionally Accountability
More informationADVOCATES CODE OF PRACTICE
ADVOCATES CODE OF PRACTICE Owner: Liz Fenton, Strategic Services Delivery Manager Approver: Management Team Date Document Version Draft/Final Distribution Comment 04/2006 1.0 Final All 12/2010 2.0 Final
More informationStandards of Practice for Optometrists and Dispensing Opticians
Standards of Practice for Optometrists and Dispensing Opticians effective from April 2016 Standards of Practice for Optometrists and Dispensing Opticians Standards of Practice Our Standards of Practice
More informationPRIVACY MANAGEMENT FRAMEWORK
PRIVACY MANAGEMENT FRAMEWORK Section Contact Office of the AVC Operations, International and University Registrar Risk Management Last Review July 2014 Next Review July 2017 Approval SLT14/7/176 Effective
More informationMANAGEMENT OF ASBESTOS
TRUST-WIDE NON-CLINICAL POLICY DOCUMENT MANAGEMENT OF ASBESTOS Policy Number: Scope of this Document: Recommending Committee: Approving Committee: HS9 All Staff, patients/service users, visitors and contractors
More informationLifeBridge Health HIPAA Policy 4. Uses of Protected Health Information for Research
LifeBridge Health HIPAA Policy 4 Uses of Protected Health Information for Research This Policy contains the following Sections: I. Policy II. III. IV. Definitions Applicability Procedures A. Individual
More informationMEDICINES FOR HUMAN USE (CLINICAL TRIALS) REGULATIONS Memorandum of understanding between MHRA, COREC and GTAC
MEDICINES FOR HUMAN USE (CLINICAL TRIALS) REGULATIONS 2004 Memorandum of understanding between MHRA, COREC and GTAC 1. Purpose and scope 1.1 Regulation 27A of the Medicines for Human Use (Clinical Trials)
More informationApplication for Volunteer Work
Application for Volunteer Work Volunteer Services All new volunteers are required to complete an Application for Volunteer Work form. The information on this form will be treated in strict confidence under
More informationStandard Operating Procedures (SOP) Research and Development Office
Standard Operating Procedures (SOP) Research and Development Office Title of SOP: Principles of Data Collection and Storage SOP Number: 8 Supercedes: 1.0 Effective date: August 2013 Review date: August
More informationIndependent Healthcare Inspection (Announced) Cardiff Aesthetic and Laser Clinic. Inspection date: 7 September 2016
Independent Healthcare Inspection (Announced) Cardiff Aesthetic and Laser Clinic Inspection date: 7 September 2016 Publication date: 8 December 2016 This publication and other HIW information can be provided
More informationHealth and Safety Policy
Health and Safety Policy 2015 Statement of Health and Safety Policy The University recognises its obligations to properly control the risks to the health of its staff, students and visitors. Strong strategic
More informationNOT PROTECTIVELY MARKED
POLICY / PROCEDURE Security Classification Disclosable under Freedom of Information Act 2000 NOT PROTECTIVELY MARKED Yes POLICY TITLE Welfare Services REFERENCE NUMBER A114 Version 1.1 POLICY OWNERSHIP
More informationBrief guide: the use of blanket restrictions in mental health wards
Brief guide: the use of blanket restrictions in mental health wards Context and policy The Mental Health Act Code of Practice defines blanket restrictions as rules or policies that restrict a patient s
More information