MEMORANDUM. 1. IMS SCIENTIFIC DAY General Information

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1 MEMORANDUM TO: IMS Faculty and Students FROM: IMS Administration DATE: January 12th, 2016 RE: IMS Scientific Day Friday, May 20 TH, 2016 at St. Andrew's Club & Conference Centre. Please read this memo carefully, as it contains important information regarding Scientific Day presentations and is a compulsory component of the MSC1010Y and MSC1011Y course. 1. General Information on IMS Scientific Day 2. Laidlaw Manuscript Competition Information Deadline: March 11 th 3. Alan Wu Poster Competition Information Deadline: February 19 th 4. Data Blitz Student Talks 5. Call for Judges 6. Mel Silverman Mentorship Award Call for Nominations 7. Additional IMS Scientific Day Awards 1. IMS SCIENTIFIC DAY General Information The Annual IMS Scientific Day is the academic highlight of the year. It is designed to highlight student achievements, teaching excellence and provide opportunities for students to work on presentation skills as well as encourage students and faculty to interact. The event includes oral and poster presentations, an awards ceremony and a keynote lecture. All faculty and students are encouraged to attend. Date: Friday, May 20 th, 2016 Venue: St. Andrew s Club & Conference Centre, 150 King St. West, 16 th Floor Keynote Speaker: This year we are thrilled to have Dr. Victor Dzau present the Bernard Langer keynote address. Dr. Dzau is President of the Institute of Medicine of the National Academy of Sciences. He has made a significant impact on medicine through his cardiovascular and genetics research, his pioneering of the discipline of vascular medicine, and his leadership in healthcare innovation. His talk is titled: Healing and Regenerating Hearts: 21 st Century Prometheus? Watch this tribute video to Dr. Dzau showing his impact at Duke University. Page 1

2 Information for Students: All MSc and PhD students must, as part of their MSC1010Y/MSC1011Y degree requirements, present their research project at Scientific Day. All abstracts must adhere to the submission requirements as outlined below. All submitted abstracts will be accepted for poster presentation and will be considered for the Alan Wu Poster Competition if they adhere to the submission guidelines. Students may also request to have their abstract considered for an oral Data Blitz presentation (see below). o Students will be notified if their abstracts are chosen for the Data Blitz oral presentation. Students may also choose to submit their work for the Laidlaw Manuscript Competition (see below). o Students who submit a manuscript for the Laidlaw Manuscript Competition must also submit an abstract for a poster presentation if they have not already met their degree requirement. Those that are not shortlisted for the Laidlaw competition will present a poster. 2. LAIDLAW MANUSCRIPT COMPETITION Submission Deadline: March 11 th, 2016 IMS students are invited to submit manuscripts for the Laidlaw Manuscript Competition. Students shortlisted for the Laidlaw Manuscript Competition will be invited to give an oral presentation at IMS Scientific Day on May 20 th, 2016 at St. Andrew s Club & Conference Centre. Two Laidlaw awards are conferred for exceptional manuscripts and presentations. Laidlaw Manuscript Instructions: Manuscripts for this competition must reflect work completed in the graduate program published or in press work is eligible. Manuscripts should be submitted electronically as a PDF file in the format of a letter to Nature: International Weekly Journal of Science. Manuscripts cannot exceed 4 pages as per Letter to Nature formatting guidelines. This is the mandatory format for this competition (even if the content of the manuscript has already been published in other journals). Supplemental material is not permitted. For information on Nature letter formatting, length, etc., please visit: If your manuscript contains multiple authors, a letter from your supervisor confirming that the majority of the work presented in the manuscript is your own must accompany the submission. This letter should also specify the roles of any co-authors who are not PAC members. Laidlaw Competition Submission Instructions: Manuscripts must be submitted as a PDF file by March 11 th, The following file saving convention must be used: LASTNAME_FIRSTNAME_Laidlaw.pdf Please identify two themes from the list below that best categorize your work and list them on the top right hand corner of the first page of the manuscript submission: CANCER CARDIOVASCULAR-RESPIRATORY-MUSCULOSKELETAL INFECTION-IMMUNOLOGY NEUROSCIENCE- BRAIN HEALTH POPULATION HEALTH-EDUCATION Page 2

3 REGENERATIVE MEDICINE/DEVELOPMENT ENDOCRINE/GASTROENTEROLOGY Send your electronic (PDF file) submissions to by March 11th, ALAN WU POSTER COMPETITION Abstract Submission Deadline: February 19 th, 2016 IMS students are invited to submit their research for the Alan Wu Abstract and Poster competition. Alan Wu Poster Prizes are presented to the most outstanding abstract and poster presentation. One prize will be awarded for the best abstract and poster presentation in each of the following Research Themes: Cancer, Cardiovascular-Respiratory- Musculoskeletal, Infection-Immunology, Neuroscience-Brain Health, Population Health-Education, Endocrine/Gastroenterology and Regenerative Medicine/Development. All Alan Wu poster competition participants are expected to prepare an abstract and brief poster presentation to present at Scientific Day on May 20 th, 2016 at St. Andrew s Club & Conference Centre (work must have been completed within the graduate program). If this is your final year to fulfill a presentation credit for MSC1010Y or MSC1011Y, please plan accordingly. Alan Wu Competition Abstract Instructions: 1 page (or less), single spaced, 1 margins. Arial 11 point font. Includes background, purpose, hypothesis, methods, results, conclusions. Abstract Title (in ALL capital letters), student s and supervisor s names are included at the top of the page. Indicate your abstract theme from the list below in the top right hand corner of the abstract submission. CANCER CARDIOVASCULAR-RESPIRATORY-MUSCULOSKELETAL INFECTION-IMMUNOLOGY NEUROSCIENCE- BRAIN HEALTH POPULATION HEALTH-EDUCATION REGENERATIVE MEDICINE/DEVELOPMENT ENDOCRINE/GASTROENTEROLOGY Do not include jpegs, colour graphs or figures in your abstract. Colour images or figures will not be included in the abstract booklet. All abstracts will be published in the IMS Scientific Day booklet that is distributed at Scientific Day. Alan Wu Competition Abstract Submission Instructions: Abstracts must be submitted as word doc files. The following file saving convention must be used: LASTNAME_FIRSTNAME_POSTER.doc Send your electronic (doc file) submissions to ims.scientificday@utoronto.ca by February 19 th, Faxed, PDF and jpeg files will not be accepted. Page 3

4 Alan Wu Poster Competition Instructions: Students will be given a 3 ft high x 5 ft wide backing to display their individual poster. Poster backings and adhesive will be provided and groups will be assigned on Scientific Day. No more than one poster is permitted per student. All posters should be presented in a way that is accessible to any scientist since poster judges may not be content experts. Posters are divided into groups; each group is assigned two judges. Students are allocated a maximum of 7 minutes for their poster presentation (5 minute talk plus 2-minute question period). Students will be timed and not permitted to exceed the time limit. Following the presentation, judges rank the abstract, poster, and presentation. Based on the ranking, prize winners will be determined. 4. DATA BLITZ STUDENT TALKS IMS Scientific Day will include three Breakout Sessions related to the Research Themes in IMS. Each Breakout Session will include a talk from an IMS faculty member as well as talks from 5 students. The Breakout Sessions will occur concurrently in 3 separate rooms at St. Andrew s Club & Conference Centre. IMS students have the option to indicate on their abstract submission if they would like to be considered to give a 5 minute oral presentation of their work at one of the Breakout Sessions. Student presenters will have 5 minutes (~3-5 slides) to present their Data Blitz followed by 2 minutes of questions. Students chosen to present in the Data Blitz will NOT be required to prepare a poster and will NOT be eligible for the Alan Wu Awards. Students will be chosen for the Data Blitz by the IMS Scientific Day committee based on their abstract submission. To be considered for the Data Blitz presentation, follow the instructions for the Abstract Submission and include the statement DATA BLITZ on the top right corner of the abstract submission, next to the theme. An oral Data Blitz presentation counts towards your degree requirements for MSc and PhD students. 5. CALL FOR JUDGES LAIDLAW MANUSCRIPT COMPETITION The Institute of Medical Science invites IMS faculty members to participate as Manuscript Judges for the Laidlaw Manuscript Competition. Participation as a manuscript judge is tracked in your departmental participation inventory which is reviewed for faculty renewals, awards and promotions. Laidlaw Manuscript Judges are assigned up to 8 short manuscripts (no longer than 4 pages in length each) to review, using a standardized CIHR grading scale. All manuscripts are written in language accessible to any scientist and manuscript judges are not expected to be content experts. Manuscripts will be distributed to judges towards the end of March, and judges will have approximately two weeks to return their rankings. If you are an IMS faculty member and are interested in serving as a Laidlaw Manuscript Judge, please contact Sarah Topa at pa.medscience@utoronto.ca. Page 4

5 ALAN WU POSTER COMPETITION The Institute of Medical Science invites IMS faculty members to participate as poster judges for this year s Alan Wu Poster Competition. Serving as a poster judge is approximately a 2 hour commitment on the morning of May 20th, Your participation in the Alan Wu Poster Competition will be tracked in your departmental participation inventory reviewed for faculty renewals, awards and promotions. Please see the Alan Wu Poster Competition instructions here for more information. Poster judges will adjudicate in pairs and be given ranking sheets, judging criteria and a briefing at Scientific Day. If you are interested in serving as a poster judge please contact Sarah Topa at pa.medscience@utoronto.ca. 6. THE MEL SILVERMAN MENTORSHIP AWARD Call for Nominations The Mel Silverman Mentorship Award is presented to an IMS faculty member who has served as an outstanding mentor and role model for graduate students, and who has contributed in a significant way to the IMS graduate program. Students may send suggestions for nominations to Zamiha Premji sf.medscience@utoronto.ca. As appropriate, the IMS may request detailed letters in support of the candidate, as well as a copy of the candidate s curriculum vitae. Deadline for submission: March 4 th, ADDITIONAL IMS SCIENTIFIC DAY AWARDS SIMINOVITCH-SALTER AWARD The Siminovitch-Salter Award was established in 1995 to honour the contributions of Dr. Lou Siminovitch and Dr. Robert Salter to the IMS. It is awarded annually to a recent graduate of the IMS PhD program who has made outstanding scholarly contributions. The endowment represents contributions by Mount Sinai Hospital, the University of Toronto Department of Surgery and the IMS. The recipient is nominated by the IMS Graduate Coordinators. WHITESIDE AWARD The Whiteside Award was established in 2003 to honour the contributions of Dr. Catharine Whiteside to the IMS. It is awarded annually to a recently graduated IMS Master of Science student who has made outstanding scholarly contributions. The recipient is nominated by the IMS Graduate Coordinators and the student s final examination committee. Page 5

6 RONCARI BOOK PRIZE The Roncari Book Prize was established in 1995 to honour the memory of Dr. Daniel Roncari. It is presented to an IMS student who has made significant contributions to the academic experience of graduate students, based on the recommendation of the IMS Graduate Coordinators. SARA AL-BADER MEMORIAL AWARD The Sara Al-Bader Memorial Award was established by the IMS to honour the memory of Dr. Sara Al-Bader, a PhD student at the IMS whose thesis was entitled: Science-Based Health Innovation in Sub-Saharan Africa. The award is presented annually at Scientific Day to an international doctoral stream student who shows exceptional academic promise. The scholarship will be awarded based on the recommendation of the IMS Graduate Coordinators. THE IMS COURSE LECTURER AWARD Call for nominations This award is presented annually for a sustained contribution of three years or more to excellence in lecturing in an IMS graduate course. If you are interested in nominating a candidate for this award please send a letter of support to Michelle Rosen at michelle.rosen@utoronto.ca by March 4 th, Previous winners are not eligible for nomination. THE IMS COURSE DIRECTOR AWARD Call for nominations This award is presented for a sustained contribution of three years or more to excellence in the teaching, administration, and development of an IMS graduate course. If you are interested in nominating a candidate for this award please send a letter of support to Michelle Rosen at michelle.rosen@utoronto.ca by March 4 th, Previous winners are not eligible for nomination. We look forward to celebrating your academic achievements at IMS Scientific Day on Friday, May 20 th, 2016 at St. Andrew s Club & Conference Centre. Page 6