FINANCE COMMITTEE. 11/14/ E Grand River, Suite 201, Howell, Michigan :30 AM AGENDA

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1 FINANCE COMMITTEE 11/14/ E Grand River, Suite 201, Howell, Michigan :30 AM AGENDA 1. CALL MEETING TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES Minutes Dated: October 24, TABLED ITEMS FROM PREVIOUS MEETINGS 5. APPROVAL OF AGENDA A. Consent Agenda - Res. 10 thru 17 B. Regular Agenda - Res. 18 thru REPORTS 7. CALL TO THE PUBLIC 8. APPROVAL OF CONSENT AGENDA ITEMS (Roll Call) A. Consent Agenda - Res. 10 thru RESOLUTIONS FOR CONSIDERATION: A. Regular Agenda - Res. 18 thru Building Services RESOLUTION AUTHORIZING ISSUANCE OF A BLANKET PURCHASE ORDER TO ALLIED WASTE SERVICES FOR WASTE COLLECTION Building Services / Purchasing / General Government / Finance Committee 11 Michigan Works RESOLUTION TO APPOINT AN ALTERNATE FOR PUBLIC ASSISTANCE SECTOR MEMBER TO LIVINGSTON COUNTY WORKFORCE DEVELOPMENT COUNCIL 12 Michigan Works RESOLUTION APPROVING THE FISCAL YEAR 2013 FOOD ASSISTANCE EMPLOYMENT AND TRAINING PLANS FOR SERVICES TO ELIGIBLE PARTICIPANTS FROM LIVINGSTON COUNTY 13 Michigan Works RESOLUTION APPROVING THE COMPREHENSIVE WORKFORCE INVESTMENT ACT 5-YEAR LOCAL PLAN FOR THE TIME PERIOD JULY 1, 2012 THROUGH JUNE 30, Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY

2 AERONAUTICAL FACILITIES BOARD TO ENTER INTO A GROUND LEASE AGREEMENT WITH THE EXPERIMENTAL AIRCRAFT ASSOCIATION CHAPTER 1056 FOR AIRPORT PROPERTY ALONG GRAND RIVER AVENUE FOR T-HANGARS -- AIRPORT 15 Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN EASEMENT AGREEMENT WITH CONSUMERS ENERGY COMPANY ENERGY TO PROVIDE NATURAL GAS SERVICE TO THE TERMINAL BUILDING -- AIRPORT 16 Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AMEND RESOLUTION AND THE AGREEMENT WITH REYNOLDS, SMITH & HILLS OF FLINT, MICHIGAN FOR CONSTRUCTION ADMINSTRATION FOR THE AIRPORT TERMINAL BUILDING TO INCLUDE CONSTRUCTION MATERIALS TESTING -- AIRPORT 17 Airport RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD AND DECLINE TO EXERCISE THE RIGHT OF FIRST REFUSAL FOR THE HANGARS OWNED BY AIRPORT HANGAR GROUP INCORPORATED -- AIRPORT 18 Administration RESOLUTION AUTHORIZING A PROJECT TO PROCURE AND IMPLEMENT AN ENTERPRISE RESOURCE PLANNING (ERP) SOLUTION FOR LIVINGSTON COUNTY County ADMINISTRATION/County TREASURER 19 Administration RESOLUTION APPROVING THE FILLING OF A CHIEF INFORMATION OFFICER POSITION IN THE INFORMATION TECHNOLOGY DEPARTMENT 20 Treasurer RESOLUTION AUTHORIZING THE COUNTY TREASURER TO TRANSFER RESIDUAL MONIES FROM FUND BUILDING AUTHORITY BONDS - MENTAL HEALTH BUILDING - TO FUND BUILDING AUTHORITY REFUNDING BONDS. 21 Emergency Medical Services RESOLUTION AUTHORIZING AN EASEMENT AGREEMENT WITH DTE ACCROSS EMS AND AIRPORT PROPERTY- EMS 22 Public Health

3 RESOLUTION APPROVING THE FILLING OF ONE (1) PUBLIC HEALTH NURSE PROGRAM COORDINATOR POSITION DUE TO THE VACANCY CREATED BY THE RESIGNATION/RETIREMENT OF ONE (1) PUBLIC HEALTH NURSE SUPERVISOR 23 Public Health RESOLUTION TO AMEND SELECTED FEES CHARGED FOR SERVICES PROVIDED BY THE DEPARTMENT OF PUBLIC HEALTH 24 Circuit Court RESOLUTION TO RENEW AND EXTEND CONTRACTS FOR SERVICES TO BE FULLY PAID FOR FROM FY 2013 ADULT DRUG COURT GRANT FUNDS 25. DISCUSSION 2013 Court Budget Discussions 26. MISCELLANEOUS CLAIMS Claims and Payables 27. COMPUTER PRINTOUT (attached) 28. ADJOURNMENT

4 MEETING MINUTES LIVINGSTON COUNTY OCTOBER 24, :30 A.M. ADMINISTRATION BUILDING - CONFERENCE RM E. Grand River Avenue, Howell, MI FINANCE COMMITTEE COMM. DENNIS DOLAN COMM. DAVID DOMAS COMM. JAY DRICK COMM. CAROL GRIFFITH COMM. MAGGIE JONES COMM. JACK LA BELLE - FINANCE CHAIR COMM. JIM MANTEY COMM. RON VAN HOUTEN COMM. STEVE WILLIAMS OTHERS: DON ARBIC JUDGE TERESA BRENNAN ERIC SANBORN MARGARET M DUNLEAVY JENNIFER NASH JUDGE CAROL READER MARY ELLEN NYGREN JAMIE PALMER JUDGE DAVID READER JENNIFER PALMBOS BELINDA M. PETERS DEBBIE WARDEN 1. CALL TO ORDER: Meeting called to order by COMM. JACK LA BELLE at 7:34 AM. 2. ROLL CALL. 3. APPROVAL OF MINUTES: MINUTES OF MEETING DATED OCTOBER 10, 2012: MOTION TO APPROVE THE MINUTES MOVED BY: MANTEY / SECONDED BY: GRIFFITH ALL IN FAVOR MOTION PASSED 4. TABLED ITEMS FROM PREVIOUS MEETINGS: RESOLUTION TO AUTHORIZE A TWO YEAR EXTENSION FOR BANKING SERVICES WITH BANK OF AMERICA

5 MOTION TO ADD TABLED ITEM TO AGENDA MOVED BY: VAN HOUTEN / SECONDED BY: DOLAN ALL IN FAVOR MOTION PASSED 5. APPROVAL OF AGENDA: MOTION TO APPROVE THE AGENDA, AS MODIFIED: ADDITION OF TABLED AGENDA TO AGENDA MOVED BY: MANTEY / SECONDED BY: WILLIAMS ALL IN FAVOR MOTION PASSED 6. REPORTS: Asset Management LLC Brian Quinn Mr. Quinn, PFM Asset Management LLC, gave a handout to Commissioners entitled: Changes to FDIC Insurance Programs: Impact On Livingston County. 7. CALL TO THE PUBLIC. None. 8. RESOLUTIONS FOR CONSIDERATION: 9. JAIL: RESOLUTION AUTHORIZING THE PURCHASE OF CAMERA EQUIPMENT FOR THE JAIL RECOMMEND MOTION TO THE BOARD MOVED BY: DOLAN / SECONDED BY: WILLIAMS ALL IN FAVOR - MOTION PASSED

6 10. CENTRAL DISPATCH: RESOLUTION AUTHORIZING THE CANCELLATION OF GRID COVERAGE TESTING CONTRACT AND RECALL OF BLANKET PURCHASE ORDER NUMBER RECOMMEND MOTION TO THE BOARD MOVED BY: WILLIAMS / SECONDED BY: MANTEY ALL IN FAVOR - MOTION PASSED 11. CENTRAL DISPATCH: RESOLUTION AUTHORIZING IRREGULAR PART-TIME DISPATCHER PAY SCALE AND PREMIUM PAY FOR NIGHTS, WEEKENDS AND HOLIDAYS RECOMMEND MOTION TO THE BOARD MOVED BY: VAN HOUTEN / SECONDED BY: GRIFFITH ALL IN FAVOR - MOTION PASSED 12. CENTRAL DISPATCH: RESOLUTION AUTHORIZING THE CENTRAL DISPATCH/EMERGENCY MANAGEMENT DEPARTMENT TO ADD A PERMANENT FULL-TIME DISPATCHER POSITION RECOMMEND MOTION TO THE BOARD MOVED BY: GRIFFITH / SECONDED BY: VAN HOUTEN ALL IN FAVOR - MOTION PASSED 13. CENTRAL DISPATCH: RESOLUTION AUTHORIZING MEMBERSHIP IN THE WESTERN STATES CONTRACTING ALLIANCE (WSCA) RECOMMEND MOTION TO THE BOARD MOVED BY: WILLIAMS / SECONDED BY: MANTEY ALL IN FAVOR - MOTION PASSED 14. DISTRICT COURT: RESOLUTION APPROVING THE FILLING OF A FULL TIME ATTORNEY/MAGISTRATE FOR THE 53 RD DISTRICT COURT RECOMMEND MOTION TO THE BOARD MOVED BY: JONES / SECONDED BY: MANTEY ALL IN FAVOR - MOTION PASSED

7 15. CIRCUIT COURT: RESOLUTION AUTHORIZING A GRANT FUNDED CONTRACT FOR COMMUNITY MENTAL HEALTH SERVICES OF LIVINGSTON COUNTY TO PROVIDE SERVICES IN SUPPORT OF THE 53 RD DISTRICT COURT INTENSIVE TREATMENT MENTAL HEALTH COURT RECOMMEND MOTION TO THE BOARD MOVED BY: DRICK / SECONDED BY: DOLAN ALL IN FAVOR - MOTION PASSED 16. TREASURER: RESOLUTION TO AUTHORIZE A TWO YEAR EXTENSION FOR BANKING SERVICES WITH BANK OF AMERICA RECOMMEND MOTION TO THE BOARD MOVED BY: JONES / SECONDED BY: WILLIAMS NAY:DRICK ALL IN FAVOR - MOTION PASSED 17. MISCELLANEOUS CLAIMS MOTION TO APPROVE THE MISCELLANEOUS CLAIMS DATED OCTOBER 24, MOVED BY: VAN HOUTEN / SECONDED BY: GRIFFITH ALL IN FAVOR - MOTION PASSED 18. COMPUTER PRINTOUT MOTION TO APPROVE THE COMPUTER PRINTOUT MOVED BY: MANTEY / SECONDED BY: GRIFFITH ALL IN FAVOR - MOTION PASSED

8 19. ADJOURNMENT: MOTION TO ADJOURN AT 8:21 AM MOVED BY: JONES / SECONDED BY: MANTEY ALL IN FAVOR - MOTION PASSED DEBBIE WARDEN RECORDING SECRETARY

9 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING ISSUANCE OF A BLANKET PURCHASE ORDER TO ALLIED WASTE SERVICES FOR WASTE COLLECTION Building Services / Purchasing / General Government / Finance Committee the Building Services Department requires waste collection services for all county locations; and the Purchasing Department identified and reviewed an extendable contract available through a competitive bid process through the MITN (Michigan Inter-governmental Trade Network) Cooperative; and by utilizing this contract we can reduce our cost by: 28.23% SAVINGS OVER OUR CURRENT PRICING REDUCED FUEL FEES BY 2% OF THE INVOICE FIXED PRICING UNTIL DECEMBER 31, 2014 it is recommended that an award to Allied Waste Services, a Division of Republic Services of Flint, Michigan, for waste collection services all county locations until December 31, 2014, subject to the availability of appropriated funds. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves a Blanket Purchase Order be issued to Allied Waste Services, a Division of Republic Services of Flint, Michigan, for waste collection services for all county locations for an amount not to exceed $17,500 per year, for two (2) years, expiring on December 31, BE IT FURTHER RESOLVED the annual requirements for waste collection services for the 2013 and 2014 fiscal years will be subject to the availability of appropriated funds. # # # MOVED: SECONDED: CARRIED:

10 Livingston County Waste Collection 2012 Price Analysis CURRENT PROPOSED VENDOR Now 2012 Monthly Rates ALLIED WASTE SERVICES ALLIED WASTE SERVICES SITE NAME ADDRESS Weekly Service (Qty/Size/Dumps) Proposed Alternate Service Proposed Alternate Monthly Rate LIVINGSTON CO SHERIFF 150 HIGHLANDER WAY 1-4-4X $ X $ LIVINGSTON CO SHERIFF 150 HIGHLANDER WAY 1-6-4X $ X $ LIVINGSTON CO BLDG & GROUNDS 420 S HIGHLANDER WAY 1-6-2X $ same $ LIVINGSTON CO CENTRAL DISPATCH 300 HIGHLANDER WAY 1-4-2X $ X $ LIVINGSTON CO JUDICIAL 204 HIGHLANDER WAY (2-3-4x) $ X $ LIVINGSTON CO BRIGHTON DISTRICT CT224 N. FIRST STREET/BRIGHTON 1-4-1X $ same $ LIVINGSTON CO EAST COMPLEX 2300 E GRAND RIVER 1-8-2X $ same $ LIVINGSTON CO INTERMODAL BLDG 3950 W GRAND RIVER 1-6-1X $ same $ LIVINGSTON CO INTERMODAL BLDG (EMS) 3950 W GRAND RIVER $ x MO** $ LIVINGSTON CO COMM MENTAL 2280 GRAND RIVER E 1-4-2X $ X $ NORTH SERVICE GARAGE 918 NORTH 1-6-2X $ x $ LIVINGSTON CO EMS - GENOA 3577 GRAND OAKS DR, HOWELL 1-CART-1X $ x mo $ LIVINGSTON CO EMS - HAMBURG 3706 M-36 1-CART-1X $ x mo $ LIVINGSTON CO EMS - HARTLAND 5965 OLD US 23/FENTON 1-CART-1X $ x mo $ LIVINGSTON CO EMS - BRIGHTON 5360 OLD US 23/BRIGHTON 1-CART-1X $ x mo $ LIVINGSTON CO AIRPORT* 5480 W GRAND RIVER 2-2-1X $ X $ TOTAL MONTHLY COST $ 1, $ 1, Per Month Monthly Savings: $ % * = Own Account ** = Cardboard/paper only Rate will be fixed for 2 years, ending 12/31/14 The rates are based on Diesel at $3.85/gal. National Average based on the department of Energy web site. Fuel fees was 8% now 6% of invoice. C:\DOCUME~1\EASYPD~1\LOCALS~1\Temp\BCL Technologies\easyPDF 4\@BCL@5406D9E3\@BCL@5406D9E3.xls

11 CURRENT PROPOSED Warren's Price Schedule Livingston County's Current Rates Proposal Pricing Savings Matches Warren's pricing VENDOR Now 2012 Monthly Rates ALLIED WASTE SERVICES Warren's 2012 ALLIED WASTE Contract Monthly SERVICES Rates Extended Annual Total 2012 Monthly Rates Extended 2012 Annual Total ALLIED WASTE SERVICES ALLIED WASTE SERVICES ALLIED WASTE SERVICES Allied Current service SITE NAME ADDRESS Weekly Service (Qty/Size/Dumps) Proposed Alternate Service Proposed Alternate Monthly Rate Proposed Monthly Rate Proposed Alternate Service Proposed Alternate Monthly Rate LIVINGSTON CO SHERIFF 150 HIGHLANDER WAY 1-4-4X $ 1-8-2X $ $ 1, $ $ 2, $ $ 1-8-2X $ $ **slightly lower LIVINGSTON CO SHERIFF 150 HIGHLANDER WAY 1-6-4X $ 1-6-4X $ $ 2, $ $ 3, $ Included above 1-6-4X $ $ * LIVINGSTON CO BLDG & GROUNDS 420 S HIGHLANDER WAY 1-6-2X $ same $ $ 1, $ $ 1, $ $ same $ $ LIVINGSTON CO CENTRAL DISPATCH 300 HIGHLANDER WAY 1-4-2X $ 1-8-1X $ $ $ $ 1, $ $ 1-8-1X $ $ * LIVINGSTON CO JUDICIAL 204 HIGHLANDER WAY 2-3-2X (2-3-4x) $ 1-6-2X $ - $ - $ $ 2, $ $ 1-6-2X $ 2-3-4X $ **slightly lower LIVINGSTON CO BRIGHTON DISTRICT CT 224 N. FIRST STREET/BRIGHTON 1-4-1X $ same $ $ $ $ $ $ same $ $ * LIVINGSTON CO EAST COMPLEX 2300 E GRAND RIVER 1-8-2X $ same $ $ 1, $ $ 2, $ $ same $ $ **slightly lower LIVINGSTON CO INTERMODAL BLDG 3950 W GRAND RIVER 1-6-1X $ same $ $ $ $ 1, $ $ same $ $ * LIVINGSTON CO COMM MENTAL 2280 GRAND RIVER E 1-4-2X $ 1-8-1X $ $ $ $ 1, $ $ 1-8-1X $ $ **slightly lower NORTH SERVICE GARAGE 918 NORTH 1-6-2X $ 1-6-1x $ $ 1, $ $ 1, $ $ same $ $ * LIVINGSTON CO EMS - GENOA 3577 GRAND OAKS DR, HOWELL 1-CART-1X $ 1-2-2x mo $ - $ - $ $ $ $ $ LIVINGSTON CO EMS - HAMBURG 3706 M-36 1-CART-1X $ 1-2-2x mo $ - $ - $ $ $ $ 1-2-2x mo $ $ LIVINGSTON CO EMS - HARTLAND 5965 OLD US 23/FENTON 1-CART-1X $ 1-2-2x mo $ - $ - $ $ $ $ 1-2-2x mo $ $ LIVINGSTON CO EMS - BRIGHTON 5360 OLD US 23/BRIGHTON 1-CART-1X $ 1-2-2x mo $ - $ - $ $ $ $ 1-2-2x mo $ $ LIVINGSTON CO AIRPORT 5480 W GRAND RIVER 2-2-1X $ 1-4-1X $ $ $ $ 1, $ $ 1-4-1X $ - $ * TOTAL MONTHLY COST $ 1, $ 1, $ 1, $ 12, $ 1, $ 22, $ 1, $ 1, $ $ 6, Proposed Monthly Savings $ - (-6.99) Annual 5% increase All fees and charges include in price Annual 5% increase All fees and charges include in price

12 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF PURCHASING Memorandum To: Livingston County Board of Commissioners From: J. Daroczy, CPPB; C. Folts, Building Services Director Date: October 31, 2012 Re: WASTE COLLECTION SERVICES WITH ALLIED WASTE SERVICES A DIVISION OF REPUBLIC SERVICES Livingston County currently uses Allied Waste Services a Division of Republic Services for our waste collection for all county locations which our contract will expire on December 31, The City of Warren has a competitively bid contract which is extendable through the MITN (Michigan Inter-governmental Trade Network) Cooperative that was reviewed by the Purchasing Department. By utilizing this contract we are able to reduce our cost by: 28.23% SAVINGS OVER OUR CURRENT PRICING REDUCED FUEL FEES BY 2% OF THE INVOICE FIXED PRICING UNTIL DECEMBER 31, 2014 Purchasing recommends an award to Allied Waste Services a Division of Republic Services, of Flint, Michigan for waste collection services for all county locations. The Building Services Director, Chris Folts, reviewed and supports this award. Therefore we are requesting the attached resolution be approved for a Blanket Purchase Order to Allied Waste Services a Division of Republic Services, of Flint, Michigan, for waste collection services for all county locations until December 31, 2014, subject to the availability of appropriated funds. If you have any questions or concerns, please do not hesitate to contact Chris Folts or myself.

13 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION TO APPOINT AN ALTERNATE FOR PUBLIC ASSISTANCE SECTOR MEMBER TO LIVINGSTON COUNTY WORKFORCE DEVELOPMENT COUNCIL Due to a resignation, there is an open alternate seat in the public assistance sector on the Livingston County Workforce Development Council (WDC), and Alternates must be appointed by the Livingston County Board of Commissioners; and The Executive Committee of the Livingston County Workforce Development Council reviewed and approved said nomination at their meeting on October 11, 2012; and The following are nominated to serve as alternates for the members named below: Alternate Member Brenda Bolek, Livingston- Shiawassee Department of Human Services For Council Member: Sue Fulton Sector Representation Public Assistance THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby appoints the Workforce Development Council alternate as outlined above. # # # MOVED: SECONDED: CARRIED:

14 LIVINGSTON COUNTY, MICHIGAN LIVINGSTON COUNTY MICHIGAN WORKS! 1240 Packard Dr Howell, MI Phone Fax Web Site: Memorandum To: Livingston County Board of Commissioners From: Bill Sleight, Director, Livingston County Michigan Works! Date: 10/12/12 RESOLUTION TO APPOINT AN ALTERNATE FOR Re: PUBLIC ASSISTANCE SECTOR MEMBER TO LIVINGSTON COUNTY WORKFORCE DEVELOPMENT COUNCIL One current Workforce Development Council (WDC) alternate has requested that another person from their organization be named as an alternate in his place. The Workforce Investment Act (WIA) and state policy mandates that a majority of WDC members be representatives of the Private Sector with the remaining members coming from education, labor, Department of Human Services, rehabilitation agencies, economic development and community-based organizations. Members are appointed for staggered three-year terms, with about one-third of the seats expiring each year. The current alternate resigning is in the following sector: Public Assistance - 1 seat The Executive Committee of the Workforce Development Council recommends the following: Public Assistance Brenda Bolek Livingston-Shiawassee Department of Human Services * Alternate for Sue Fulton A complete list of all nominees appears in the tables below. ALTERNATE Brenda Bolek, Livingston-Shiawassee Department of Human Services Alternate for Sue Fulton, Livingston- Shiawassee Department of Human Services MEMBER NOMINATIONS LIVINGSTON COUNTY WORKFORCE DEVELOPMENT COUNCIL 2012 SECTOR REPRESENTATION Public Assistance If you have any questions regarding this matter please contact me.

15 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION APPROVING THE FISCAL YEAR 2013 FOOD ASSISTANCE EMPLOYMENT AND TRAINING (FAE&T) PLANS FOR SERVICES TO ELIGIBLE PARTICIPANTS FROM LIVINGSTON COUNTY The Food Assistance Employment and Training (FAE & T) program serves able-bodied year olds without dependents with job search assistance, case management and occupational/academic training; and The Workforce Development Agency, State of Michigan announced that funds for the FAE&T program will be allocated to Michigan Works! Agencies by formula; and Livingston County's allocation for this program is $26,843 for the period of October 1, 2012 to September 30, 2013; and The Workforce Development Agency, State of Michigan requires that we prepare 2 plans for FY 2013 as follows: FAE&T Program Operations Plan for FY 2013 in the amount of $26,101 which will provide Job Search/Job Readiness Training and Educational/Vocational Training Programs to eligible participants referred by DHS. FAE&T Supportive Services for FY 2013 in the amount of $742, which will provide supportive service funds for individuals participating in the program. The Livingston County Food Assistance Employment and Training proposes to serve approximately ten, 18 through 49 year old able-bodied adults without dependents who are in jeopardy of losing their food stamp eligibility due to time limits with services through the JET program; and The Workforce Development Agency, State of Michigan requires that the Workforce Development Council and the local elected officials jointly approve and submit all job training plans; and The Job Seeker Services Committee of the Livingston County Workforce Development Council approved the plan at their October 3, 2012 meeting. Also the Executive Committee of the Workforce Development Council approved the plan at their meeting on October 11, NOW THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves the Food Assistance Employment & Training Plan for in the amount of $26,101 and the Food Assistance Employment & Training Supportive Services Plan in the amount of $742 for the period of October 1, 2012 to September 30, 2013.

16 RESOLUTION NO: PAGE: 2 BE IT FURTHER RESOLVED, that the Chair of the Livingston County Board of Commissioners be authorized to sign said plans for submission to the Workforce Development Agency, State of Michigan. # # # MOVED: SECONDED: CARRIED:

17 LIVINGSTON COUNTY, MICHIGAN LIVINGSTON COUNTY MICHIGAN WORKS! 1240 Packard Dr Howell, MI Phone Fax Memorandum To: Livingston County Board of Commissioners From: Bill Sleight, Director, Livingston County Michigan Works! Date: October 15, 2012 Re: Food Assistance Employment and Training (FSE&T) Plan for Fiscal Year (FY) 2013 (October 1, 2012 through September 30, 2013) A policy issuance providing planning instructions to MWAs for the preparation and submittal of the Food Assistance Employment and Training (FAE&T) plan for the period October 1, 2012 through September 30, 2013 (FY 2013) was released by the Workforce Development Agency, State of Michigan. Through an Interagency Agreement with the Department of Human Services (DHS), the Workforce Development Agency, State of Michigan (WDASOM) will administer the FAE&T Program to serve 18 through 49 year old able-bodied adults without dependents who are in jeopardy of losing their food stamp eligibility due to time limits. FAE&T funds are distributed by formula to MWAs. Our share of the statewide grant totals is $26,843 for FY During FY 2012, we received $28,898. We are required to prepare and submit the plan within 30 days of receipt of the instructions from WDASOM. We are required to prepare 2 plans for FY 2013 as follows: FAE&T Program Operations Plan for FY 2013 in the amount of $26,101 which will provide Job Search/Job Readiness Training and Educational/Vocational Training Programs to eligible participants referred by DHS. FAE&T Supportive Services for FY 2013 in the amount of $742, which will provide supportive service funds for individuals participating in the program. As mentioned above, this program is targeted at 18 through 49 year old able-bodied adults without dependents who are in jeopardy of losing their food stamp eligibility due to time limits. With these funds, we anticipate serving approximately 10 participants from the target group.

18 The Food Assistance Employment and Training (FAE&T) Plan for Fiscal Year (FY) 2013 must be approved by both the Workforce Development Council (WDC) and the Livingston County Board of Commissioners. At their meeting on October 3, 2012, the Job Seeker Services Committee approved the program plan. At their meeting on October 11, 2012, the Executive Committee of the Workforce Development Council approved the plan. The full Workforce Development Council will vote on the plan at their meeting on November 15, Attached is a resolution for your consideration. If you have any questions regarding this matter please contact me.

19 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION APPROVING THE COMPREHENSIVE WORKFORCE INVESTMENT ACT 5-YEAR LOCAL PLAN FOR THE TIME PERIOD JULY 1, 2012 THROUGH JUNE 30, 2017 The Workforce Investment Act (WIA) of 1998 authorizes programs and services mandated for the inclusion of the Michigan Works! System, and The enactment of the WIA envisions integrated workforce investment systems that can better respond to the employment needs of local job seekers and employers, and Per a Policy Issuance release from the Workforce Development Agency, State of Michigan, a Comprehensive, 5-year plan for WIA is required to form a strategic vision for Adult, Dislocated Worker and Youth applicants for the time period July 1, 2012 through June 30, 2017; and The plan implements an employer-based, demand-driven system including linkages with other Workforce Development programs such as the Wagner- Peyser/Employment Services and Trade Adjustment Act (TAA) are in the Comprehensive plan; and The Comprehensive plan also requires information on local policies, in-take of applicants and determination for training among other items; and Once every fiscal year, the Workforce Development Agency, State of Michigan (WDASOM) will request an update to this plan; and The WDASOM requires that the Comprehensive 5-year plan be approved by both the Livingston County workforce Development Council and the Livingston County Board of Commissioners. IT IS THEREFORE RESOLVED that the Livingston County Board of Commissioners hereby approves the submission of the Comprehensive 5-Year Local Plan for the period July 1, 2012 through June 30, 2017 to the Workforce Development Agency, State of Michigan. BE IT FURTHER RESOLVED that the Chair is authorized to sign said plan modification for submission to the Workforce Development Agency, State of Michigan. # # # MOVED: SECONDED: CARRIED:

20 LIVINGSTON COUNTY, MICHIGAN LIVINGSTON COUNTY MICHIGAN WORKS! 1240 Packard Dr Howell, MI Phone Fax Web Site: Memorandum To: Livingston County Board of Commissioners From: Bill Sleight, Director, Livingston County Michigan Works! Date: 11/6/2012 Re: Workforce Investment Act (WIA) Comprehensive 5-Year Local Plan for the period July 1, 2012, through June 30, 2017 Each Michigan Works! Agency (MWA) is required to submit a Comprehensive, 5-year Workforce Investment Act (WIA) local plan to outline a vision and general strategic plan for the use of WIA funds and workforce development in the local area. A recent policy issuance from the Workforce Development Agency, State of Michigan (WDASOM) requests that a new, five year plan be submitted for the time period July 1, 2012 through June 30, The Comprehensive, 5-year WIA plan requests a range of information for Adult, Dislocated Worker and Youth participants funded with WIA funds. Additionally, linkages to other workforce development program such as Trade Adjustment Act (TAA) and Wagner- Peyser/Employment Services is requested to make sure there is an on-going, working partnership across funding sources and service providers. The plan requires information on the in-take of applicants, process for determining training eligibility, suitability and likelihood of completion. Also, the Comprehensive Plan requires copies of locally approved policies such as Training Priority, Veteran s Preference, Support Service and Authorization to Work policy. The Comprehensive WIA Five-Year plan requires approval of the Livingston County Workforce Development Council and Livingston County Board of Commissioners. A resolution approving the plan and authorizing the Chair s signature has been prepared for your review. If you have any questions regarding this matter please contact me.

21 RESOLUTION NO: LIVINGSTON COUNTY Date: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO A GROUND LEASE AGREEMENT WITH THE EXPERIMENTAL AIRCRAFT ASSOCIATION CHAPTER 1056 FOR AIRPORT PROPERTY ALONG GRAND RIVER AVENUE FOR T-HANGARS -- AIRPORT the Experimental Aircraft Association Chapter 1056 desires to purchase the assets of Airport Hangar Group, Incorporated and lease T-hangar space to others at the Livingston County Airport; and the proposed lease will be for a three (3) year term at current lease rates for Grand River frontage; and the lease agreement will require EAA Chapter 1056 to maintain the ramp areas of the T- hangars in a safe condition; and the lease rate will be adjusted on an annual basis in accordance with the Consumer Price Index. THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board to enter into a lease agreement with the Experimental Aircraft Association Chapter 1056 for a ground least for T-hangars along Grand River Avenue. BE IT FURTHER RESOLVED the Chair be authorized to sign the Agreement as drafted by Civil Counsel. # # # Moved: Supported: Carried:

22 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT 3480 W. Grand River Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: November 7, 2012 Re: Ground Lease with Experimental Aircraft Association This proposed lease agreement accomplishes most of the goals established by the Livingston County Aeronautical Facilities Board when lease negotiations began with Airport Hangar Group. The lease agreement includes all the property utilized by the hangars, including the aprons between the hangar buildings, at the current airport lease rate of $ per square foot per year. This will be a monthly land lease payment to the airport of $3, ($38, annual). The lease agreement will be for a three (3) year term. There is no automatic option for an extension, but one could be negotiated towards the end of the term if desired by both parties. The Experimental Aircraft Association will be required to maintain the pavement in a safe condition as required by FAA/MDOT. The buildings will not be re-painted under the agreement as the short term of the lease did not allow adequate time to amortize this expense. All other lease terms follow the standard airport lease. If you have any questions regarding this matter please contact me.

23 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO ENTER INTO AN EASEMENT AGREEMENT WITH CONSUMERS ENERGY COMPANY ENERGY TO PROVIDE NATURAL GAS SERVICE TO THE TERMINAL BUILDING -- AIRPORT the Livingston County Airport is constructing a new terminal building at 3399 County Airport Drive; and Consumers Energy requires a utility easement in order to install a natural gas line for the new building; and the easement agreement will comply with all FAA and MDOT requirements for easements granted on airport property. THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board to grant an easement not to exceed ten feet (10 ) in width to Consumers Energy Company for the installation of natural gas service to the new Airport Terminal Building. BE IT FURTHER RESOLVED the Chair be authorized to sign the Agreement upon review by Civil Counsel. # # # Moved: Supported: Carried:

24 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT 3480 W. Grand River Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: November 7, 2012 Re: Consumers Energy Easement The new terminal building will be able to have natural gas service because of the Livingston County EMS project. Consumers Energy will need to run a gas line from Tooley Road to the new terminal building, and they require that their gas line be located within an easement. The easement agreement will include language that is required by MDOT/FAA for easements granted on airport property. If you have any questions regarding this matter please contact me.

25 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD TO AMEND RESOLUTION AND THE AGREEMENT WITH REYNOLDS, SMITH & HILLS OF FLINT, MICHIGAN FOR CONSTRUCTION ADMINSTRATION FOR THE AIRPORT TERMINAL BUILDING TO INCLUDE CONSTRUCTION MATERIALS TESTING -- AIRPORT Livingston County has entered into an agreement with Reynolds, Smith & Hills of Flint, Michigan for construction administration services for the Airport Terminal Building; and the original contract did not include Construction Material Testing Services for determining soil stability prior to installation of building footing and the concrete floor; and Reynolds, Smith & Hills of Flint, Michigan will provide these services through a contract with Wilcox of Saginaw, Michigan; and The amount of the agreement is $1,700 and the local share (5%) will be $85.00, which has been approved by the Department of Aeronautics. THEREFORE BE IT RESOLVED the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board to amend Resolution # and their agreement with Reynolds, Smith & Hills to include Construction Material Testing Services for the Airport Terminal Building in the amount of One Thousand Seven Hundred Dollars ($1,700.00). BE IT FURTHER RESOLVED the Chair be authorized to sign the Amendment upon review by Civil Counsel. BE IT FURTHER RESOLVED the local share of $85.00 shall be advanced from the Airport Moved: Supported: Carried: Loan Agreement upon receipt of an invoice from MDOT. # # #

26 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT 3480 W. Grand River Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: November 6, 2012 Re: Amendment with Reynolds, Smith & Hills This Amendment is for soil testing for the construction of the new terminal building at the Airport. The contract allows for density testing prior to the installation of footings and the concrete floor of the terminal building. This item was inadvertently left out of the original construction administration contract. Both the dollar amount of the amendment and the work scope have both been approved by the Michigan Department of Transportation, Office of Aeronautics, as eligible project costs. The local share of this amendment is 5%, or $85.00 If you have any questions regarding this matter please contact me.

27 RESOLUTION NO: LIVINGSTON COUNTY DATE: RESOLUTION TO CONCUR WITH THE LIVINGSTON COUNTY AERONAUTICAL FACILITIES BOARD AND DECLINE TO EXERCISE THE RIGHT OF FIRST REFUSAL FOR THE HANGARS OWNED BY AIRPORT HANGAR GROUP INCORPORATED -- AIRPORT the lease agreement between Livingston County and Airport Hangar Group Incorporated which was dated May for property at the Livingston County Airport has expired on its terms; and Livingston County has the right of first refusal to match any offer in the event of the sale of the buildings; and Airport Hangar Group Incorporated has entered into an agreement with Experimental Aircraft Association Chapter 1056 for the sale of the building to the chapter; and the sale price for the hangars is $57,500 as is where is. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners concurs with the Livingston County Aeronautical Facilities Board and declines to exercise its right of first refusal for the sale of the Airport Hangar Group Incorporated hangars to the EAA Chapter BE IT FURTHER RESOLVED that in the event the sale is not finalized, the right of first refusal is retained for any other potential sale. # # # Moved: Supported: Carried:

28

29 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF AIRPORT 3480 W. Grand River Howell, MI Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Mark D. Johnson Airport Manager Date: November 7, 2012 Re: Airport Hangar Group Right of First Refusal As you are aware, lease negotiations with Airport Hangar Group have been ongoing since spring, when their ground lease expired. It has been the goal of the Livingston County Aeronautical Facilities Board that any new lease agreement be short term in nature, as it is believed that the highest and best use of that Grand River frontage is something other than T-hangars. Negotiations with Airport Hangar Group have been terminated (by Airport Hangar Group) and they have offered the buildings to the Experimental Aircraft Association, Chapter 1056, for purchase. The Experimental Aircraft Association has spent considerable time and money improving two of these T-hangar units for their use under the Airport Hangar Group lease. The Airport Hangar Group lease gives Livingston County the right of first refusal in the event of the sale of its buildings on airport property (as do all ground leases at the airport). I have attached a letter from Airport Hangar Group summarizing the details of the sale. Essentially the buildings will be sold as is/where is for $57,500. The Livingston County Aeronautical Facilities Board does not believe it is in the best interest of the Livingston County or the Livingston County Airport to exercise the right of first refusal. The buildings are likely nearing the end of their useful life and will require extensive maintenance if they were to be utilized on a long term basis. A better option for the airport is the short term lease of this property to others, at current rental rates. If you have any questions regarding this matter please contact me.

30 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING A PROJECT TO PROCURE AND IMPLEMENT AN ENTERPRISE RESOURCE PLANNING (ERP) SOLUTION FOR LIVINGSTON COUNTY County ADMINISTRATION/COUNTY TREASURER Livingston County has determined the need to replace its legacy financial software system, Harris Open Window, with a more robust and integrated Enterprise Resource Planning (ERP) solution; and An ERP Project Team, consisting of members representing key departments, was created to develop the specifications required of each module, assist in the development of a comprehensive RFP, participate in and provide feedback from vendor demonstrations, perform reference checking, and offer input on vendor selection; and A project evaluation team, consisting of five members of the project team, has unanimously selected the MUNIS product from Tyler Technologies as the ERP solution that best meets the needs of Livingston County; and the ERP Project Team recommends the procurement and implementation of Tyler Technologies MUNIS as the County ERP solution to provide core Financials, Fixed Assets, Project and Grants, Purchasing, Human Resources and Payroll as well as various expanded modules that integrate with the core modules including permitting, work orders, fleet and inventory; and to meet project deadlines and milestones set in the implementation schedule it will be necessary to hire staffing during the implementation period to back fill positions during heavy workload periods when module leads and other key staff are heavily involved in implementation activities; and to effectively run the software there will be additional hardware and equipment needs. The County IT Department has reviewed the hardware and equipment listed in the RFP as required to effectively run the software and has identified what is needed; and the ERP Project Team also recognizes the value of involving consultants experienced with project management best practices, and because of their expertise in assisting numerous government agencies through similar implementation initiatives, the invaluable assistance they provided in our software search and selection, and familiarity of our project goals the ERP Project Team is recommending Plante Moran s Government Technology Consulting Team remain involved in the project by providing implementation management assistance to the County ERP Project Team. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners authorizes the Enterprise Resource Planning Project at a cost not to exceed $1,328,709. BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners authorizes an agreement with Tyler Technologies for the purchase and implementation of an Enterprise Resource Planning (ERP) Solution in an amount not to exceed $990,494.

31 RESOLUTION NO: PAGE: 2 BE IT FURTHER RESOLVED the Livingston County Board of Commissioners authorizes an agreement with Plante & Moran for project implementation management services at a cost not to exceed $146,630. BE IT FURTHER RESOLVED the Livingston County Board of Commissioners authorizes the purchase of various hardware and equipment identified by the County IT Department as needed to implement and run the ERP System at an amount not to exceed $139,700. BE IT FURTHER RESOLVED that the Livingston County Board of Commissioners authorizes the hiring of staff during the implementation to backfill personnel who will be spending a significant amount of time on the project at an amount not to exceed $51,885. BE IT FURTHER RESOLVED that funding for the project has been identified and Livingston County Board of Commissioner authorizes payment from the County General Fund and Benefit Fund, subject to recapture from various departments through County Cost Allocation, and authorizes the necessary budget amendments necessary to effectuate this purchase. BE IT FURTHER RESOLVED that the Chair of the Board of Commissioners be authorized to sign any agreements or documents as needed for this project upon review of Civil Counsel. MOVED: SECONDED: CARRIED: # # #

32 Memorandum To: From: Belinda Peters, Jennifer Nash and Cindy Catanach Mark Warner and Chris Moshier Date: 10/17/12 Re: ERP System Selection Project Summary Over the past several months, the County has completed a thorough process of conducting a County-wide Enterprise Resource Planning (ERP) system selection in preparation for replacement of the County s current financial and human resources systems. Additionally, the new system will enable the County to bring its payroll processing functions in-house rather than utilize an external processer. In early 2011, the County engaged Plante Moran s Government Accounting Services Team to review the County s accounting policies, procedures and controls. The April 2011 report identified many opportunities for efficiency by reducing duplicative efforts and outdated or unnecessary procedures." Following this report, Information Access Strategies, Inc. was retained by the County to perform an ERP Needs Assessment which was completed in December The assessment included a recommendation for the County to identify detailed requirements and issue an RFP to select and acquire an integrated ERP system. Plante Moran s Government Technology Consulting Team was engaged by the County in April of 2012 to provide professional consulting services to support the County s effort in replacing its core business information systems with an integrated ERP system. The remainder of this memorandum summarizes the activities conducted by the County, with assistance provided by Plante Moran, which has resulted in the County s ERP Evaluation Team s recommendation of the preferred vendor solution. CURRENT SITUATION OVERVIEW The focus of the ERP System Selection project has been to replace the core legacy financial and HR systems used at the County as well as reduce the County s dependency on custom developed spreadsheets and standalone software applications. Such current application software includes several separate modules, applications and components of the Harris Open Window, as well as many other programs from other vendors. Due to the County s desire to migrate to a more current technology to provide improved support for County business operations, the ERP System Selection project was initiated both in response to the previous ERP Needs Assessment noted above and with a general intent to implement a more current ERP system that will better serve the business management needs of the County in the future. To develop a leadership structure for the project, the County established a Steering Committee for the project to support the software selection process and key decisions related to it. The Steering Committee included participation by departmental leaders. Additionally, through a Project Charter the County s project management team, which included the County Administrator, County Treasurer, Financial Officer and System Manager, established the following objectives with the successful completion of the ERP System Selection project: Incorporate "best business practices" where possible Develop a system that is user-friendly and empowers departments to improve their business processes Add and improve functionality in back-office functional areas Improve quality and accessibility of information for decision support

33 Eliminate paper-based workflow processes and forms Reduce redundant shadow systems, data entry, storage, and paper processing Improve operational effectiveness and productivity Enable e-government initiatives, including enhanced customer service and web self-service Reduce the number of systems we own and support and their related costs by retiring existing legacy and back office "systems" and tools SOFTWARE SELECTION SUMMARY During the month of April 2012, a series of interviews were conducted with County staff to identify software needs for a new integrated financial solution. Interviews were conducted with both core process-owning departments and other stakeholders across multiple County departments. Further, cross-functional specification review meetings were held in May 2012 which included subject matter experts and staff with interests in processes that spanned the County. The output from these interviews, as well as many other technical requirements, was used as the major source of input into the development of a draft Request for Proposal (RFP). The RFP was significantly detailed to document the County requirements. In addition to system requirements, the RFP included minimum proposal criteria, described the criteria for initial proposal evaluation and established finalist vendor selection activities and criteria. The County established an Evaluation Team and evaluation process prior to issuing an RFP. The Evaluation Team would be responsible for scoring each proposal based on a defined set of criteria during multiple rounds of evaluation. The Evaluation Team was composed of the following representatives: 1. Cindy Mendoza, County Finance Officer 2. Jennifer Nash, County Treasurer 3. Doug Britz, LETS Director (elected by the Project Steering Committee) 4. Hillery DeHate, Accounts Payable (former role) / Health Department Sr. Accountant (current role) (elected by the Project Steering Committee) 5. Bob Smith, Benefits Specialist (elected by the Project Steering Committee) 6. Belinda Peters, County Administrator (non-voting member) 7. Roberta Bennett, Purchasing Agent (non-voting member) 8. Diane Gregor, Applications Manager (non-voting member) Plante Moran facilitated a work session to review and edit the draft RFP with participation of the entire Evaluation Team on May 25, Following this, the County s Evaluation Team performed a detailed review of the RFP and provided feedback which was incorporated into the final version. Once completed, on May 30, 2012 the RFP was distributed nationally to a significant number of local government software providers using the online Michigan Intergovernmental Trade Network (MITN) and national BidNet system. It was the intent of the County to select, if possible, a single turn-key vendor solution that would satisfy a significant portion of the County s needs. The process included vendor Q&A, a pre-bid meeting, as well as multiple RFP addendums to clarify the County s requirements. On July 12, 2012 five vendor responses were received of which one did not meet the minimum requirements documented in the RFP and was deemed non-responsive. The remaining four vendors provided solutions focused on addressing the majority of the County s functional and implementation requirements: BS&A Software Denovo Ventures, LLC New World Systems Tyler Technologies The one-time and on-going prices of the qualified proposal responses ranged widely. However, there were varying levels of response to the proposal requirements that necessitated further review of the proposal responses to develop a more comparable analysis of the respondents. Plante Moran and the County Evaluation Team conducted a detailed review of the proposals and Plante Moran presented an -2-

34 initial proposal analysis to the Evaluation Team that included a comprehensive review of vendor responses related to software functionality, vendor profile, costs provided by vendors, and compliance with requested contractual terms and conditions. In order to maximize the thoroughness in reviewing the most qualified solutions, a decision was made prior to releasing the RFP to conduct demonstrations from the top two vendors that best met the County s functional and budgetary requirements. On July 20, 2012 the County s Evaluation Team met to review the proposals, analysis materials and determine a short list of semi-finalist vendors. The Evaluation Team used the selection criteria established in the RFP to vote and determine that two vendors, New World Systems and Tyler Technologies, would be brought in for software demonstrations and the County would perform additional due diligence. During the weeks of July 30 th and August 6 th both vendors were brought in for three-day software demonstrations. The Project Management Team, Evaluation Team members as well as many County staff who use the current Harris Open Window software participated in these demonstrations. Additional County staff participated in the demonstrations who currently do not use the Harris Open Window software, but were interested in expanded functionality available in current integrated ERP systems such as Work Order, Fleet and Equipment Management, and Inventory Management. Finally, an invitation was extended to several local government agencies to attend the demonstrations. Staff representing the Huron-Clinton Metropolitan Authority attended several of each vendor s demo sessions to observe functionality available in current ERP systems. On August 24 th, the Evaluation Team met to review the feedback/evaluations from the three-day software demonstrations. The Committee discussed high-level feedback relating to the vendor software demos and it was concluded that Tyler Technologies offered a solution with the greater ability to satisfy the County s most important needs. Because of this, it was determined that reference checking activities would be conducted to further evaluate Tyler Technologies solution, implementation, and support services. County staff contacted three Michigan County references (Clinton County, Ingham County and Ottawa County) provided by Tyler Technologies and obtained overall positive feedback related to their solution. The reference checking activities involved members of the County s Evaluation Team as well as several key staff from various County departments who had participated in the needs assessment. On September 18 th, the Evaluation Team reviewed the results of the reference checks conducted. Following the meeting, the Evaluation Team scored the two shortlisted vendors based on the Round 3 Evaluation Criteria identified in the RFP. Tyler Technologies received the higher score and was determined by the County s ERP Evaluation Team to be the preferred finalist vendor as summarized below: Tyler Technologies: 1,657 of 2,000 possible points New World Systems: 1,355 of 2,000 possible points The County conducted meetings with Tyler Technologies and Plante Moran to determine which software modules would be appropriate to purchase and to develop a Statement of Work (SOW) with associated pricing. The software purchase includes the following ERP functions: 1. Accounts Payable 2. Bank Reconciliation 3. Budgeting 4. Cash Management 5. Cash Receipting 6. Contract Management 7. Fixed Assets 8. General Ledger & Financial Reporting 9. Human Resources & Applicant Tracking 10. Misc. Billing & AR 11. Payroll 12. Project and Grant Accounting 13. Purchasing / Requisitions 14. Various Integrations Further, based on its experience with similar clients and vendors, Plante Moran reviewed the contract proposed by Tyler Technologies and recommended that the County s consider negotiating improvements to the contract, providing guidance and specific language enhancement recommendations. Plante Moran s Government Technology Consulting team supports the process that the County has used to perform the selection and agrees with the recommendation of the County s ERP Evaluation Team. -3-

35 LIVINGSTON COUNTY, MICHIGAN LIVINGSTON COUNTY ERP PROJECT TEAM 200 E. Grand River Howell, MI Phone Fax Memorandum To: Livingston County Board of Commissioners From: Jennifer M. Nash, Livingston County Treasurer Cindy Catanach, Livingston County Finance Officer Date: October 17, 2012 Re: ERP (Enterprise Resource Planning) System Project We stood before you in February 2012 and informed you of the results of the needs analysis completed by Information Access Strategies, Inc. The results brought to light wide-spread duplication of effort and time across our organization as departments maintained, stored, and processed information through shadow systems. In addition, the needs analysis identified key areas of deficiencies including grant reporting, project tracking, position budgeting, disconnect among departments and an overwhelming lack of modern day functionality within the existing 26-year-old financial software. Over the past several months, our ERP Project Team, department heads and their staff have been asked to devote a tremendous amount of time and effort to the task of selecting the best ERP solution for the County. From RFP creation, detailed specifications for each module, vendor demonstrations, to key stakeholder and project meetings; the level of participation and input from all departments has been tremendous. This effort, coupled with the invaluable guidance of Plante Moran s Government Technology Consulting Team, has led us here today with an unwavering confidence in the selection of Tyler Technologies as the best ERP solution for Livingston County. For your review, this packet includes: 1) a project summary provided by Plante Moran which explains the process by which Tyler Technologies was selected; and 2) an estimated total project cost list not to exceed $1,328,709. The stated project costs include the software, implementation, conversion, training, hardware requirements, staffing costs, and implementation management assistance services provided by Plante Moran for the implementation phase. While the main motivation of this project has been core financial modules, we took this opportunity to investigate whether or not Tyler Technologies could meet the needs of our departments with respect to various expanded modules such as permitting, work orders, fleet/facilities management, and inventory. We are negotiating with Tyler Technologies to hold

36 the quoted rates flat, or fixed, for a period of 18 to 24 months to give us sufficient time to direct our focus on the core financials. This will also give departments additional time to complete their due diligence on the expanded modules while allowing the core financials to progress forward. The costs of these expanded modules and respective training, conversion, and implementation are included in the total not to exceed cost of the project cost. On behalf of the entire ERP Project Team, we thank you for your continued support of this very exciting project, and welcome any questions you may have.

37 Livingston County, Michigan ERP Project Cost Summary Category: Modules Training Conversion Other Total Contingency ERP Core Software $ 197,360 $ 141,250 $ 28,800 $ - $ 367,410 Other Services 113, ,025 3rd Party Software, Services 18,550 18,550 Hardware and Equipment 127, ,000 Staff for duration of project 47,168 47,168 Totals w Contingency Project Management - Implementation 133,300 $ 806,453 $ 80,645 $ 887,098 ERP Optional Software 168,150 97,375 36,500 58, ,104 Other Optional Services 20,175 20,175 3rd Party Software, Services 21,185 21,185 - $ 401,464 $ 40,146 $ 441,610 Core Optional Totals Tyler Technologies $ 548,884 $ 441, ,494 Plante Moran $ 146,630 $ - Staff $ 51,885 $ - Equipment $ 139,700 $ - $ 887,098 $ 441,610 $ 1,328,709 * 10 % Contingency built into totals $ 1,207,917 $ 120,792 $ 1,328,709

38 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION APPROVING THE FILLING OF A CHIEF INFORMATION OFFICER POSITION IN THE INFORMATION TECHNOLOGY DEPARTMENT the Information Technology (IT) Department currently has a vacant Chief Information Officer Position, and Administration has determined the need to replace the vacant position with a Chief Information Officer position in order to maintain the day-to-day operations of the IT department; including: developing standards, strategic planning, security/privacy policies, IT service delivery, website management, project management, making recommendations about business process re-engineering, and maintenance of technology systems/services for all County business functions, and the duties and responsibilities of the IT Deputy Director and Director have been combined into one new CIO position, the Deputy Director position will be eliminated, and funding for this position is approved and included in the 2012 operating budget and proposed 2013 operating budget. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes and approves the hiring of one (1) Chief Information Officer in the Livingston County Department of Information Technology. # # # MOVED: SECONDED: CARRIED:

39 n EMPLOYEE NAME: JOB TITLE: VACANT Chief Information Officer Livingston C ounty, M i ch i ga POSITION ID#: EMPLOYEES SUPERVISED: Reference Attached IT Organization Chart E stablished IMMEDIATE SUPERVISOR: Belinda M. Peters TITLE OF IMMEDIATE SUPERVISOR: County Administrator FLSA STATUS: Exempt - Officials and Administrators DEPARTMENT: IT LOCATION: Administration Building EFFECTIVE: 11/01/12 GRADE R - $78,072 - $98,899 WORKERS COMP. CODE: 9410 SUMMARY OF POSITION: The CIO serves as the chief operating officer of the IT department, responsible for developing standards, strategic planning, security/privacy policies, IT service delivery, website management, project management, making recommendations about business process re-engineering, and maintenance of technology systems and services for all County business functions. The CIO is responsible for the day-to-day operations; and future growth and transformation aspects of IT. This is accomplished through working with customers, building strong relationships with senior management and elected officials and key stakeholders, driving innovation and differentiated IT strategy. ESSENTIAL FUNCTIONS: 1. Partners with the County Administrator, Technology Committee and Board of Commissioners in providing technology vision and direction. 2. Oversees the development of county-wide technology standards, governance processes and performance metrics to ensure IT delivers value to the County. 3. Provides leadership in strategic planning and managing IT product and service development. Oversees the effective delivery of computer operations and production support, system and database administration, network operations, PC/desktop support and customer service. 4. Implements IT continuous-improvement programs, developing standards, security/privacy policies, and making recommendations about business process re-engineering.

40 5. Identifies and implements best practices for optimizing infrastructure and operations costs, improving system performance, and ensuring service-level requirements are met. 6. Stays current with developments in new technology. Acts as project manager for all IT projects including the integration of new technologies into the infrastructure. 7. Manages IT resource requirements to ensure an appropriate balance between tactical and strategic demands. Directs teams of technical, professional and management staff in the successful fulfillment of IT service delivery commitments. Facilitates communications across IT groups, user and customer communities. 8. Leads IT asset management team to ensure that assets achieve their full lifetime cycle value. 9. Develops and manages strategic vendor and partnership relationships. 10.Makes certain that assigned areas of responsibility are performed within budget; carries out cost control activities; oversees revenues and expenditures in assigned area to assure sound fiscal control; prepares annual budget requests; assures effective and efficient use of budgeted funds, personnel, materials, facilities, and time. 11.Establishes work procedures, prepares work schedules, and facilitates workflow; studies and standardizes procedures to improve efficiency and productivity of operations. 12.Meets with County departments to examine County needs regarding information technoltoy, developing programs, and examining department operations. 13.Supervises staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures, and maintains a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations and decisions. 14. Performs other duties of a similar nature or level. GENERAL DUTIES: 1. Will behave and communicate in a manner that promotes a positive work atmosphere. 2. Will maintain an awareness to provide a safe and healthy environment and will report all hazards and/or concerns. 3. Will participate in approved staff development activities, in-services and supervisory sessions. 4. Will adjust work schedule, with supervisory approval, to meet County needs. 5. Will accept other responsibilities and duties required by the supervisor consistent with the objectives and essential functions of this position. Such responsibilities shall be incorporated into the position description if they involve a lengthy commitment of time or are on going. 6. Will advise supervisor if actual practice (activity) begins to deviate significantly from specified essential functions. Job Title: Chief Information Officer Incumbent s Name: 11/12 Page 2 of 5

41 SUPPLEMENTARY FUNCTIONS: 1. May represent Livingston County on internal/external committees or work groups to enhance service delivery or service planning, i.e Transportation Coalition Council. 2. May participate in community education activities. 3. May be required to participate in the periodic evaluation of services and service planning. 4. May receive and assist in resolving complaints or inquires related to services provided by Livingston County. 5. Will participate in approved preparedness drills or emergency activities and will be available in the event of a county declared disaster or emergency. 6. May be assigned to special projects relating to automation or revamping of a manual or obsolete process. LICENSING or CERTIFICATIONS: Valid Michigan License and a good driving record. QUALIFICATIONS: 1. Bachelor's Degree in Public Administration, Information Technology, Management of Information Systems, or other related field, and 2. Six to eight years of experience supervising IT activities. 3. Master s degree preferred in Public Administration, Information Technology, Management of Information Systems, or other related field. Knowledge of: Managerial principles; Budgetary principles; Applicable local, state and federal laws, rules, and regulations; Public administration principles; Applicable theories and principles related to information technology; Leadership principles; Policy and procedure development practices; Strategic planning principles; Program development and implementation principles. Skill in: Supervising and evaluating employees; Project Management; Prioritizing and assigning work; Operating a computer and applicable software applications; Applying local, state and federal laws, rules, and regulations; Analyzing processes and making recommendations for improvement; Job Title: Chief Information Officer Incumbent s Name: 11/12 Page 3 of 5

42 Developing and implementing strategic plans; Developing, implementing, and applying policies and procedures; Preparing and administering budgets; Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. STAFF DEVELOPMENT/TRAINING: Prevention of Harassment in the Workplace Michigan Right to Know WORKING CONDITIONS: Physical Requirements: Positions in this class typically require: fingering, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Incumbents may be subjected to travel. May be exposed to hazardous materials found in a home or general office environment. Use of household cleaning products and disinfectants may be required. CRITERIA FOR MERIT INCREASES: Has developed specific efficiencies in performance of duties. Exceeds performance objectives for the position. Demonstrates on-going skill development through readings, journals, etc. Initiates constructive ideas with supervisor for unit/position performance. Administers and monitors department budget within specifications outlined by the Board of Commissioners where total expenditures not exceed authorized budgetary amounts. Coordinates the activities of the department and its members forming a cohesive and effective team that can focus on accomplishing the organizations mission and purpose in an exemplary manner. Provides outstanding direction to the organization by setting an example of the conduct and work ethic expected of all employees. I understand that failure to comply with all areas of this Position Description could result in disciplinary action. By signing below, I am indicating that I have read and understand all job requirements, agree to abide by them as written, and have received a copy of this Job Title: Chief Information Officer Incumbent s Name: 11/12 Page 4 of 5

43 document. Signature of Employee Signature of Supervisor Date Date POSITION DESCRIPTION ESTABLISHED: 11/12 POSITION DESCRIPTION REVIEWED: Job Title: Chief Information Officer Incumbent s Name: 11/12 Page 5 of 5

44 REQUEST FOR EXCEPTION TO THE HIRING FREEZE Request Submitted by: Belinda Peters Title of Position to be Filled: Chief Information Officer (CIO) Salary: $90,527 Annual Cost of Budgeted Position: $ 118,337 Projected Cost for the next five years: $621,363 New Position/Classification - No: Not new position, new job description; same grade/step If No: Name of Employee Last Occupying this Position Paul McNamara To Temporarily Replace an Employee who is on approved leave of absence: Name of Employee on Leave: NA Date of Expected Return: NA When did the position become vacant? October 19, 2012 Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? Yes 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. This position is the CIO for the County and is responsible for the day-to-day operations of the IT department; including: developing standards, strategic planning, security/privacy policies, IT service delivery, website management, project management, making recommendations about business process re-engineering, and maintenance of technology systems/services for all County business functions. Every single county department utilizes the services of information technology. The county would be unable to provide service delivery without proper leadership of this department. 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. No, this is not a mandated position; however, it supports all of the mandated functions within the County. 3. Budgeted department head count for the past five years: Jan., 2006: 20 FT; Jan., 2008: 18 FT; Jan. 2009: 16 FT Jan., 2010: 17 FT; Jan. 2011: 14 FT; and Dec. 2012: 13.6 FT.

45 Please explain changes: In 2006 the department had 20 full-time equivalent (FTE s) employees. Through attrition, 6.4 full time positions have been eliminated. The reduction in staffing is because of the economic recession and decline in revenues. Workload continues to increase as departments become more reliant on technology for service delivery within all county departments. A major increase in services was added when the County left CLEMIS and implemented OSSI. 4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position. The knowledge and qualifications necessary for this position do not exist in other departments for service sharing. The qualifications/skills for this position include a Bachelor s Degree in Information Technology, Management of Information Systems, Public Administration (Master s Degree is preferred) or other related field. The successful applicant must have the skills to stay current with the rapidly changing industry of technology. While I don t believe county government should be on the cutting-edge of technology; it is imperative that we maintain an infrastructure that will allow improved efficiencies in service delivery. 5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? It would be detrimental to the delivery of mandated services to allow this position to remain vacant. The County IT department provides technology solutions to too many 24/7 operations; i.e., 911 Dispatch service to all public safety agencies within the County & EMS. 6. Specifically list three reasonable options if your request to replace a position is denied. No reasonable options exist. 7. What are the consequences of deferring the vacant position over the next several months and beyond? We will not be able to provide services in a timely manner to our residents, businesses & internal customers. 8. What budget saving measures has this department implemented? Have additional measures been identified? This department assists all county-wide departments with work-flow redesign and process improvements to reduce the cost of government services with enhanced uses of technology. IT has partnered with neighboring countries, schools districts and local units of government to provide shared service delivery. 9. What position or other costs would you be willing to drop to enable hiring if that becomes necessary to obtain approval for hire? The department will eliminate the Deputy Director position and recommend further restructuring to meet the demands of the department. The department cannot decrease additional employees to cover the cost of this position because its workload continues to increase with the advent of new technology. Vacancy Review Policy Page 2 of 3

46 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. Refer to organizational chart attached. 11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? These services are vital to the organization and cannot be performed by other counties or local units. 12. Explain what services can be provided by others, private sector or non-profit? Wherever possible, the department does share services with other local units of government; i.e., inter-local agreement with Oakland County to redesign our website. Contractual services are also used to reduce costs. 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? Not aware of any. 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). This is not an option. We need a properly qualified & trained Department Director to lead and maintain this critical operation. 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s). This is not applicable for this position. 16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? Overtime would not be helpful because this is a leadership position to provide direction, security and recommendations for enhanced use of technology to streamline and reduce the cost of services county-wide. 17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). This is not applicable for this position. Vacancy Review Policy Page 3 of 3

47 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING THE COUNTY TREASURER TO TRANSFER RESIDUAL MONIES FROM FUND BUILDING AUTHORITY BONDS MENTAL HEALTH BUILDING TO FUND BUILDING AUTHORITY REFUNDING BONDS. in 2005, the Livingston County Building Authority refunded a portion of the 1999 Building Authority Bonds which funded the construction of the Mental Health Building in Livingston County; and the County had leased in return for the payment of certain rentals pursuant to a Limited Tax Full Faith and Credit General Obligation Contract of Lease between the County and the Authority; and the bonds were issued in anticipation of and were payable from a portion of said contractual rentals, which were in an amount fully sufficient to pay the principal and interest on said bonds when due; and on October 1, 2010 the 1999 Building Authority Bonds were paid in full; and the refunded bonds have bonds outstanding until 2024; and there are residual monies in the amount of $3, remaining in Fund Building Authority Bonds Mental Health Building, accumulated from investment earnings of the rental payments over the life of the bonds; and this residual amount can be used to offset future payments of the remaining refunded debt. THEREFORE BE IT RESOLVED that the Livingston County Treasurer is authorized to transfer the residual money ($3,408.03) from Fund Building Authority Bonds Mental Health Building to Fund Building Authority Refunding Bonds. # # # MOVED: SECONDED: CARRIED:

48 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF LIVINGSTON COUNTY TREASURER 200 E. GRAND RIVER HOWELL MI Phone Fax Web Site: livingstonlive.org Memorandum To: Livingston County Board of Commissioners From: Jennifer M. Nash Livingston County Treasurer Date: 11/06/2012 The attached resolution is a housekeeping type request in an effort to clean up our general ledger accounts before year-end. We have a Building Authority Debt Fund that was paid in full in It has a small residual cash balance that needs to be transferred from the fund prior to closing the books for 2012 so we don t have to continue them in The transfer is needed for the Building Authority Debt Fund associated with the Mental Health Building. The original debt was partially refunded and the refunded portion is still outstanding, with final payment due in The bonds that were not refunded were paid in full in October of Mental Health pays the debt payment to us in the form of a lease payment and the money is invested for a few days from the time the monies are received to the time the debt is due, earning a small amount of interest every six months. This has resulted in a small cash balance of $3, in the original debt fund which is now closed. In an effort to consolidate, we would like to transfer the small residual balance to the fund of the outstanding refunded debt, where it can be used to offset future payments. If you have any questions, please feel free to call me at my office. I will be in attendance at both the General Government Committee Meeting and the November 14 Finance Meeting to answer any questions as well.

49 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION AUTHORIZING AN AGREEMENT WITH DTE ACROSS EMS AND AIRPORT PROPERTY- EMS Livingston County EMS has a need for primary power to be supplied by DTE to the EMS complex at 1911Tooley Rd; and The Livingston County Aeronautical Facilities Board has agreed to provide the appropriate permanent easement to DTE across Airport property at no cost; and Livingston County EMS has agreed to provide a permanent easement to DTE across EMS property at no cost; and, The Livingston County Board of Commissioners, on behalf of the Airport and EMS departments, authorizes a permanent easement to DTE for the purpose of providing primary power to the new EMS complex at 1911 Tooley Rd. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes entering into a permanent easement agreement, at no cost, with DTE for purpose of providing primary power to the EMS complex at 1911 Tooley Rd. BE IT FURTHER RESOLVED that the Chairman of the Board of Commissioners be authorized to sign the MOVED: SECONDED: CARRIED: above-referenced easement agreement upon approval by Civil Counsel. # # #

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51 LIVINGSTON COUNTY, MICHIGAN Department of EMS 3950 W Grand River Phone Fax Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Jeffrey R Boyd Date: Re: DTE Easement During the course of typical construction it has been determined the most cost effective and efficient way to obtain primary power for the new EMS site is across Airport property from the current power location and then obviously across EMS property to the building. The Airport Board has agreed to provide the necessary easement at no cost and again EMS has no objection to cross the EMS site. The appropriate documents are being drafted with the meets and bounds description of the exact location of the easement. I have attached the documents I currently have regarding this easement. This project is moving on a rapid pace and I respectfully request authorization of this easement request. If you have any questions regarding this matter please contact me.

52 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION APPROVING THE FILLING OF ONE (1) PUBLIC HEALTH NURSE PROGRAM COORDINATOR POSITION DUE TO THE VACANCY CREATED BY THE RESIGNATION/RETIREMENT OF ONE (1) PUBLIC HEALTH NURSE SUPERVISOR the Department of Public Health currently has one vacant Public Health Nurse Supervisor Position, and the Department requested and the Personnel Committee approved the creation of Public Health Nurse Program Coordinators to provide coordination and direction of many of the programs and services provided, and the Department has determined the need to replace the vacant Public Health Nurse Supervisor position with a Public Health Nurse Program Coordinator position in order to maintain an acceptable level of service and remain compliant with the minimum program requirements for programs and services provided by the Personal Health Services Division, and funding for this position is approved and included in the 2012 operating budget and there is no change in the total number of approved positions. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby authorizes and approves the hiring of one (1) Public Health Nurse Program Coordinator in the Livingston County Department of Public Health. # # # MOVED: SECONDED: CARRIED:

53 REQUEST FOR EXCEPTION TO THE HIRING FREEZE Request Submitted by: Ted Westmeier Title of Position to be Filled: Public Health Nurse Program Coordinator Salary: $50,741 Annual Cost of Budgeted Position: $ 72,000 Projected Cost for the next five years: $394,500 New Position/Classification (Yes/No): Not new position, new classification If No: Name of Employee Last Occupying this Position Sue Worek To Temporarily Replace an Employee who is on approved leave of absence: Name of Employee on Leave: Date of Expected Return: When did the position become vacant? September 4, 2012 Has sufficient time been given to properly compensate for vacation and/or sick pay-offs to insure personnel expenses do not exceed the authorized budget? Yes 1. Briefly describe this position and why you believe that it is essential enough to warrant an exception to the overall Livingston County hiring freeze. Provide a copy of the job description. LCDPH has re-structured PPHS there is a need for more PHN time, not supervisory time. We recently re-classified 4 PHN II s to 4 PHN Program Coordinator s, who will provide services in PPHS programs and coordinate at least one PPHS program. 2. Indicate if this is a mandated program/service by citing the act, rule, resolution, order, etc. that has necessitated this work. Also, if mandated, explain what effect this program/service has on current operations. If not mandated, outline the reason(s) for the department providing this task/work. The Public Health Code mandates many of our PPHS programs. 3. Budgeted department head count for the past five years: Jan., 2006: 35.5 FT 4.15 PT Jan., 2007: 34.5 FT 3.4 PT Jan., 2008: 33.5 FT 2.8 PT Jan., 2009: 28.2 FT 3.05 PT Jan., 2010: 28.2 FT 3.05 PT Jan FTE s. Please explain changes: Reduction in staffing due to decreased workload within Environmental Health and decreased funding from both county and state sources.

54 4. Does the vacant position for which an exemption is being requested perform essential function(s) that cannot be performed with the existing staff resources within Livingston County? Identify all special skills, education and/or licensing requirements for the position. The county does not employ PHN s in other departments. The education/skills and licensing requirements for our programs require PHN s to perform many of the services. 5. Recognizing that all Elected Officials/Department Heads are expected to provide quality supervision and be creative problem solvers, how could the department reassign work and/or personnel to get all essential work of the department done without additional hiring? We are recommending that we re-structure and decrease number of PHN Supervisors from two to one, and fill the position with a PHN Program Coordinator which is at a lower pay grade. 6. Specifically list three reasonable options if your request to replace a position is denied. No reasonable options. 7. What are the consequences of deferring the vacant position over the next several months and beyond? We will not be able to provide services in a timely manner to our clients. 8. What budget saving measures has this department implemented? Have additional measures been identified? We have reduced our workforce, shared positions with other county departments, shared positions with other counties, use of volunteers at the front counter, etc. 9. What position or other costs would you be willing to drop to enable hiring if that becomes necessary to obtain approval for hire? The department cannot decrease employees to cover the cost of these positions. 10. Please provide additional information regarding the staff of this department (i.e. organizational charts, workflow chart, staff on leaves from work/job restrictions, employee training downtime, etc.) to determine the workforce available for accomplishing the necessary tasks/services. Refer to organizational chart attached. 11. Is the work required by statute to be performed at the County level or can it be shared with other Counties? With local governments? These services are provided in our department and cannot be performed by other counties. Vacancy Review Policy Page 2 of 3

55 12. Explain what services can be provided by others, private sector or non-profit? Unaware of any other agency that would be able to provide these services, without appropriate staff, training and orientation. 13. Are there other County employees with the skills and knowledge that can be transferred from another department thereby shifting the vacancy to another department where the position will not be filled? Not aware of any. 14. Has the use of temporary employees been evaluated to handle the work? Please provide explanation(s). This is not an option. We need properly trained staff to maintain minimum program requirements. 15. Has the use of part-time (less than 30 hours) employees been evaluated for feasibility and cost-effectiveness to accomplish the work? Please provide explanation(s). We do have/utitlize part-time staff when appropriate. 16. Has current staff been working overtime and, if so, how much is currently being worked or how much is planned to be worked per week (on the average)? Overtime would not be helpful since the services are provided during normal work hours. 17. Has cross-trained staff been fully utilized to maximize the output of existing staff? Please provide explanation(s). All of our PHN s are cross trained and work many programs throughout the work week. Due to increased caseloads, we have scheduled clinics/ services almost every day of the week for some of the programs. Vacancy Review Policy Page 3 of 3

56 RESOLUTION LIVINGSTON COUNTY NO: DATE: RESOLUTION TO AMEND SELECTED FEES CHARGED FOR SERVICES PROVIDED BY THE DEPARTMENT OF PUBLIC HEALTH Public Act 368 of 1978, Section 2444, known as the Michigan Public Health Code, authorizes the Board of Commissioners to revoke, increase or amend fees for services authorized or required to be performed by the Department of Public Health, and the current fee schedule was last revised for calendar year 2007, and the Department has determined a need to amend a select number of fees to better represent the cost of providing those specific services, and a listing of the amended fees of the current approved fee schedule is attached to this resolution. THEREFORE BE IT RESOLVED that the Livingston County Board of Commissioners hereby approves the amended fees to be effective January 1, # # # MOVED: SECONDED: CARRIED:

57 LIVINGSTON COUNTY, MICHIGAN DEPARTMENT OF ENTER DEPARTMENT NAME Enter Address Here Phone Enter Phone Fax Enter FAX Web Site: co.livingston.mi.us Memorandum To: Livingston County Board of Commissioners From: Ted Westmeier Date: November 6, 2012 Re: Resolution To Amend Selected Fees Charged For Services Provided By The Department Of Public Health We are recommending to the Board that the fees as attached be amended. We are providing only those fees which we feel need to be revised and the explanation. This is intended to eliminate those fees for which we not longer provide service, adjust to cover our true cost, add due to lack of grant funding or those which are covered by other grants or services. All other fees will remain the same as authorized by Board action effective January 1, Please contact me with any questions or concerns.