City Council Information Letter. August 14, 2015

Transcription

1 City Council Information Letter August 14, 2015 Main Street Streetscape Contractor Selection Process With recommendations being made available for review and consideration during Monday's meeting relative to a contractor selection process for the long awaited implementation of the College Park Main Street Streetscape Project to benefit the corridor between Princeton Avenue and Harvard Avenue, please also be advised that the Georgia Department of Transportation (GDOT) is fully encouraging the City of College Park to proceed immediately, due to various federal funding allocation challenges that continue to be experienced. Simply put, before the possibility of the reallocation of our project funding is made, we should proceed quickly as outlined. As referenced in the attached notification letter from GDOT, city administration was provided the green light to proceed with all necessary and associated tasks for related bids and procurement. Not to mention, implementation as noted will be a welcome improvement that many in the community can now finally appreciate. Guidelines for Compensation and Volunteer Administration for Special Events In an effort to better outline and acknowledge employee volunteerism during special events and other activities sponsored and administered by the City of College Park, the Department of Human Resources and Risk Management has developed the attached recognition form for execution respectively. In addition to conveying participation criteria, this tool will also

2 City Council Information Letter August 14, 2015 Page 2 serve as a tracking mechanism to help distinguish actual volunteer functions, as opposed to employees whose participate may be mandatory, and therefore, involving some form of compensation. Administration of this practice is to therefore begin immediately, irjcluding applicable updates and orientation for all department directors and supervisors. Liquid Electronic Display (LED) Sign Ordinance Revision Considerations In an effort to proactively respond to changing market conditions resulting from emerging electronic sign presence in communities throughout both Metropolitan Atlanta and the nation as a whole, various members of staff are working with my office to offer recommended revisions to the City of College Park's sign ordinance respectively. Opportunities to this effect will involve specific locations in the community where LED billboards would be permissible, as well as similar considerations for other types of signage. Direction is therefore underway to host a workshop session on the subject during the October 5th meeting. Representatives from The Collaborative Firm and Director of Inspections Oscar Hudson will therefore serve as the principle spokespersons for this topic. Considerations Regarding Internet Service Provider Contract As the City of College Park has experienced several major internet service and other related technology disruptions due to disconnections in error committed by our currently voice and data service provider Windstream during the past month, please be advised that the Department of Information Technology is being directed to engage a selection process for a replacement firm to offer more reliable and consistent telecommunication services as noted. As referenced in the attached electronic mail message from Director of Information Technology Tammie Hester, initiation of this exercise involves a staff engagement with a company known as ITQUOTES, to assist our organization with research and negotiations to secure proposals from qualified firms that best meet our needs. As this approach involves no charge to the City of College Park (ITQUOTES earns revenue for their services by fees paid via outside industry resources), and

3 City Council Information Letter August14,2015 Page 3 their access to background information that otherwise would not become available to us, we've decided that securing such assistance is both a productive and innovation approach in achieving solutions needed and desired. Resulting recommendations for review and consideration are therefore anticipated to be presented in the coming weeks. Calendar of Activities, Meetings, and Functions With newly appointed Chief of Police Keith Meadows rapidly becoming entrenched into both the community and municipal operations, efforts are also well underway to formally introduce him to leadership of organizations and companies that are based here in College Park. This included a meeting yesterday morning with Federal Aviation Administration (FAA) Southern United States Regional Headquarters Assistant Administrator Pearlis Johnson. This visit likewise involved a discussion relative to joint protocols for law enforcement in and around the FAA complex, as well as opportunities for mutually beneficial training programs. During the coming weeks, Chief Meadows will therefore continue to make acquaintances with other major College Park stakeholders, including representatives of Hartsfield Jackson Atlanta International Airport, Chick-fil-A, and Woodward Academy. Enclosures: Letter from GDOT- Transportation Enhancement Agreement (Main Street Streetscape Project) Staff Volunteer Recognition Program Acknowledgement Form Electronic Mail Message from Tammie Hester- ISP Backup Line Microsoft Outlook Calendar for City Manager Terrence Moore - Week of August 10, 2015 CM/My Documents/CP City Council Information Letter 101

4 Keith Golden, P.E., Commissioner GEORGIA DEPARTMENT OF TRANSPORTATION One Georgia Center, 600 West Peachtree Street, NW AUanta, Georgia Telephone: (404) Mayor Jack Longino City of College Park PO Box College Park, GA July , 2014 PI , Fulton County College Park Main Street Scenic Byway Corridor Improvement Subject: Transportation Enhancement (TE) Agreement Dear Mayor Longino: We are enclosing three (3) copies of the TE Agreement for the above referenced TE project Please have your legal counsel review these documents, and if satisfactory, hav~ the appropriate individuals sign on the required pages of all three Agreements. We are enclosing a checklist of items needed to complete the TE Agreements. Please be sure that all signatures, seals, and notary stamps are original on all three TE Agreements. The Georgia Public Work and Contractor Protection Act requires contractors working for public employers provide a signed, notarized affidavit attesting the affiant has registered with, is authorized to use, and uses the federal authorization program. The Georgia Department of Transportation has determined this requirement applies to non~procurement contracts. TE Agreements are non procurement contracts where the sponsor is considered the contractor. Therefore, all sponsors must complete thee-verify affidavit. Please complete all items on the enclosed checklist before returning three (3) signed TE Agreements to Jeanne Kerney at Moreland Altobelli Associates, Inc., 2211 Beaver Ruin Road, Suite 190, Norcross, GA Upon receipt, they will review then forward these Agreements to GDOT for execution. After the bid results are evaluated, we will send you a copy of the executed Agreement and the Notice to Proceed with Construction. We arc looking forward to the successful completion of this TE project. If you have any questions, please contact Ms. leanne Kerney at ( 404) 631-\982 or jkcmey@dot.ga.gov. ~1' AVS:JK Sincerely, OJJtlslllr Albert V. Shelby, Ill State Program Delivery Engineer cc: Ms. Stacey Key, State Transportation Board Member Ms. Jeanne Kerney, P.E., GDOT Project Manager Flle Enclosures

5 STAFF VOLUNTEER RECOGNITION PROGRAM ACKNOWLEDGEMENT Each year numerous calls and messages are received, requesting the service of employee volunteers to assist with various City sponsored community activities in the evenings and on weekends. As a local government organization, the City of College Park depends upon the service and commitment of paid employees who also volunteer their service to promote the City of College Park through community outreach. Please note the following volunteer criteria: Volunteers must understand that their participation in events is offered freely and without coercion. Volunteering for events in the employee's own department is prohibited. All volunteer activity is unpaid. Volunteer activities will be tracked by the event coordinator or designee. Volunteers must be available for a minimum of one hour to receive credit. Volunteer activity shall not interfere with employees job duties or work hours. Credited volunteer hours will be maintained by Human Resources. Volunteers of the Year will be recognized during the Employee Holiday Luncheon. This form must be signed annually and kept on file in Human Resources for all employees who volunteer for City events. My signature below verifies that I have read and understand the requirements for volunteering for City sponsored events within the City of College Park. Employee Name: Date: Dept. Head/Supervisor Date: Dir of Human Resources Date: 08/01/2015

6 STAFF VOLUNTEER SIGN - IN SHEET ACTIVITY DATE Time Time VERIFIED BY EMPLOYEE NAME DEPT. In Out -- Please return complet ed form s to Human Resources within 5 working days of the event

7 Terrence Moore From: Sent: To: Cc: Subject: Importance: Tammie Hester Thursday, August 13, :13 PM Terrence Moore Michael L. Sublett RE: Comcast ISP Backup Line High Terrence, In add1t1on to the secondary backup informat ion provided m the previous , I have engaged a company known as IT Quotes ( to act a) a voice and data services bro ker and liaison on behalf of the City. There is no cost to t he City for this se rvice. IT Quotes is aware of our current services and SLA needs and are investigating suitable providers in our area to act as a prima ry voice and data service provider. I will present the findi ngs of this inves tigation as soon as they are received. Note that a pnmary provider will supply vo1ce (ph one lines ) and da ta (in ternet) services. Normally, the redundancy that is built in to the system by having multiple points of access to the internet are sufficient, however, with this mon th's Disco nnects in Er ro r by our current provider, the need fo r additional redundancy with internet service has become evident. Having a traditionally delivered primary provider (a t& t last mile) and a se para te secondary (Comcast last mile) connection point will ensure co ntinuity of service. Redundancy is already built 1n to the voice system through backup analog lines with at&t Tammie P. Hester, IT Director MBA I CGCIO I PMP Ci ty of College Park, GA (4 04) office thester@collegeparkga.com From: Tammie Hester Sent: Wednesday, August 12, :26PM To: Terrence Moore Cc: Michael L. Sublett Subject: Comcast ISP Backup Line Importance: High Good morning Terrence, Below are preliminary numbers for secondary Internet Service Provider (ISP) service for the city with Comcast Cable. The construction costs for each location will be over $10,000. Comcast is covering the construction and installation costs. Our charges are $0.00. The shortest contract is 36 months, however, Comcast will can include a cla use that after one year, if there is no budget available, the contract may be cancelled. A longer t erm will longer the price. 10MB at Public Safety and 10MB at City Hall- $ per mont h X two (2) locat ions ($18, annually). 20MB at Public Safety and 20MB at City Hall - $ per month X two (2) locations {$21, annually).

8 Recently both Public Safety and City Hall were upgraded from 10MB to 20MB service and could function on the lower amount if necessary. I would recommend the 20MB option as there is little difference in cost. All city buildings feed off of the internet at these two locations and there is redundancy built in to the system so that if one goes down the other takes over. Unfortunately, with the last incident that occurred, person(s) at our current provider deleted our configurations so that neither internet connection worked. Additional information on primary ISP's will be forthcoming. If you agree to these amounts, I will forward the paperwork to you. Thanks Tammie P. Hester, IT Director MBA I CGCIO I PMP City of College Park, GA (404) office (678) cell thester@collegepa rkga.com OPEN A HELPDESK TICKET NOW!! "If you want to go fast, go alone. If you want to go far, go together." - African Proverb 2

9 August 10, August 16, 2015 August 2015 SuMo TuWe Th Fr Sa J1 September 2015 SuMo TuWe Th Fr Sa Monday, August 10 II 8:00am -8:30am Mayor Longino (City Manager's Office) o II 8:30am - 9:00am Follow-Up Regarding Unified Sponsorship Calendar Format and Presentation (CM Office ) -Terrence Moore II 9:00am - 9:30am Crown Castle Telecom Proposal Review (Conference Call) - Terrence Moore II 9:30am - 11:30am Agenda Review Committee (Administrative Conference Room) - Terrence Moore o ~!O:OOam - ll:ooam RE: Light Up College Park - Date Correction (Train Deport) - Iris Baxter li 1:00pm - 2:00pm Begin CIL.. (CM Office ) II 2:00pm - 3:00pm Meter Reader Position Transition/ Potential Job Transfers (CM Office)- Terrence Moore iii 3:00pm - 3:30pm Phone Call to Steve Lebowitz 1ii1 3:30pm- 4:30pm Commitment of Stored Airport Fuel Tax liil4:30pm- 5:30pm Organizational Culture in the Department of Wednesday, August 12 II 8:00am - 8:30am Mayor Longino (City Manager's Office) o II 8:30am - 9:30am Compile Information Letter Report - Main Street Streetscape Contractor Selection Process (CM Office ) - Terrence lllo:ooam-!1:00am TAD Redevelopment Plan Mtg-Chalrman Eaves (141 Pryor Street) - Terrence Moore illo:ooam - 10:30am FW: Meeting w ith Mayor Jack Longino, City M anager Terrence Moore and Artie Jones, Economic Development ij 1:30pm - 3:30pm Legal Review (City Manager's Conf Room) o Iii 2:00pm - 2:30pm Conference call -- Discuss Club House Apartments -- Follow-up to August 6 Matrix Discussion -- Bridging II 3:00pm - 4:00pm Follow-Up Direction Regarding Compensation Analysis... (CM Office) - Terrence Moore II 3:30pm - 4:30pm Process Sun Trust (Sun Trust l II 4:30pm - 5:30pm Weekly Meeting-Councilman Carn & City Manager (Councilman Carn's Office) Terrence Moore "' Friday, August 14 Iii 8:00am - 8:30am Mayor Longino (City Manager's Office) o II 8:30am -!O:OOam Finalize CIL... (CM Office ) II 9:30am -!0:30am Real Estate Land Bank (College Park City Hall-3667 Main St., CP, GA (Municipal Conf Rm)) - Terrence il10:30am - ll:ooam Discuss Wireless Rooftop Collocation Inquiry for Convention Center Concourse (3667 Main Street, College Park, Ga il11:30am -!2:00pm City of College Park- Tax Allocation District Redevelopment Plan (5440 Fulton Industrial Blvd, Suite 118, ATL II 3:00pm - 4:30pm Begin ICMA Credentialed Manager Annual Report (CM Office) ~ 3 :00pm - 5:00pm Airport South CID (College Park City Hall, Executive Conference Room) - William Moore II 4:30pm- 5:30pm Review Weekly Customer Service Performance Report (CM Office ) - Terrence Moore o Iii 5:00pm - 5:30pm Organizational Leadership and Development in Terrence Moore Tuesday, August 11 II 8:00am - 8:30am Mayor Longino (City Manager's Office) o II 8:30am- 9:00am Retirement Considerations for Employees Over 30 Years of Service (CM Office )- Terrence Moore II 9:00am - lo:ooam Weekly Staff Meeting (Administrative Conference Room) - Terrence Moore o liil lo:ooam - ll:ooam Compile Information Letter Report - Guidelines for Compensation and Volunteer Administration for Special Events (CM Office ) - Terrence Moore 0!1:00am -!2:00pm Canceled: FAA - Core Team Project Meeting (FAA Campus Building Dial in: / PC:) Nancy Trej o o ~ 2:00pm 3:00pm Wayflnding Meeting (Woodward Academy Dr. Gulley's Office ) - Terrence Moore Iii 3:30pm - 4:30pm Code Enforcement Tax Payer Concerns (Administrative Conference Room) - Terrence Moore Thursday, August 13 II 8:00am 8:30am Mayor Longino (City Manager's Office) "' Iii 9:00am lo:ooam Development Committee Meeting (Executive Conference Room -City Hall) Artie Jones.:.' li 9:00am!O:OOam Development Committee Meeting (Executive Conference Room) - Frances Walden.:> Ill 9:00am lo:ooam Development Committee Meeting (Executive ill0:30am 11:30am Water Sampling Project at FAA Headquarters illl:ooam 11:30am Introduction of New College Park Chief of li 11:30am!2:30pm Compile Information Letter Report ill:40pm - 2:10pm Michael Hightower (College Park City Hall Office of II 2:30pm 4:00pm Various (Various ).:.' li 4:30pm - 5:30pm Compile Information Letter Report II 6:30pm 8:30pm BIDA Meeting -Joint (GICC) - Terrence Moore ~ 6:30pm 8:30pm JOINT BIDA Meeting (GICC Boardroom 1) - Saturday, August 15 il l 2:00pm - 2:00pm Begin Mercedes Miller's Annaul Performance Evaluation (CM Office ) II 1:30pm 3:00pm Various, CIL Notes, etc. (CM Office) Iii 5:00pm 8:00pm City Fest (GICC) Terrence Moore Sunday, August 16 8/14/2015 8: 29 AM