Policy Committee Members. Jonathan R. Start, Executive Director. Date: September 20, 2017

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1 To: From: Policy Committee Members Jonathan R. Start, Executive Director Date: September 20, 2017 Subject: POLICY COMMITTEE MEETING SEPTEMBER 27, :00 A.M. KALAMAZOO METRO TRANSIT 530 NORTH ROSE STREET The Kalamazoo Area Transportation Study Policy Committee will be meeting on Wednesday, September 27, 2017 at 9:00 a.m. at Kalamazoo Metro Transit, 530 N. Rose Street. The following items are included in the meeting packet: 1. Agenda for the Meeting 2. Informational Memorandum for the September 27, 2017 Meeting 3. Treasurer s Report 4. Technical Committee Report (August 10, 2017) 5. Technical Committee Report (September 14, 2017) 6. Regional Prosperity Initiative Report 7. Southcentral Michigan Planning Council Report 8. Draft Minutes from the July 26, 2017 Meeting 9. Proposed amendments to the FY Transportation Improvement Program 10. List of General Program Account (GPA) Projects for the proposed GPA Amendment to the YF Transportation Improvement Program 11. Michigan Department of Transportation Safety Performance Measure Targets

2 KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE MEETING September 27, 2017 at 9:00 a.m. Kalamazoo Metro Transit AGENDA Public Comments are limited to four minutes in length. 1. CALL TO ORDER 2. INTRODUCTIONS 3. ROLL CALL (Sign-in Sheet To Be Circulated) 4. CHANGES OR ADDITIONS TO THE AGENDA Any item listed under the Consent Agenda may be moved to the Regular Agenda upon request of any member of the public, any Policy Committee Member, or any staff member. 5. APPROVAL OF THE AGENDA (ACTION) 6. CITIZENS COMMENTS (Non-agenda items only. Comments on agenda items should be made during discussion of those items.) 7. CONSENT AGENDA (Enclosures) (ACTION) a. ACCEPTANCE OF THE TREASURER S REPORT b. ACCEPTANCE OF THE TECHNICAL COMMITTEE REPORTS (AUGUST 10, 2017, SEPTEMBER 13, 2017 MEETINGS) c. ACCEPTANCE OF THE REGIONAL PROSPERITY INITIATIVE REPORT d. ACCEPTANCE OF THE SOUTHCENTRAL MICHIGAN PLANNING COUNCIL REPORT e. APPROVAL OF THE MINUTES FROM THE JULY 26, 2017 MEETING 8. FISCAL YEAR TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS (Enclosures) (ACTION) 9. DRAFT PUBLIC PARTICIPATION PLAN IN TRANSPORTATION DECISION MAKING MICHIGAN DEPARTMENT OF TRANSPORTATION SAFETY PERFORMANCE MEASURE TARGETS (Enclosure) 11. OFFICE SPACE LEASE 12. PEDESTRIAN GREENWAY TRANSIT STUDY UPDATE 13. PUBLIC TRANSPORTATION UPDATES 14. EXECUTIVE DIRECTOR S REPORT 15. NEW BUSINESS 16. CITIZEN COMMENTS 17. MEMBER COMMENTS 18. ADJOURNMENT Next Meeting: Wednesday, October 25, :00 a.m. 1 The draft Public Participation Plan in Transportation Decision Making is available for public comment and can be found at public participation plan draft.pdf.

3 KALAMAZOO AREA TRANSPORTATION STUDY TREASURER'S REPORT Policy Committee Meeting September 27, 2017 Beginning Balance of Checking as of August 1, 2017 $120, Receipts $38, Checks -$14, Withdrawals/debits -$40, Ending Balance of Checking as of August 31, 2017 $103, If there are any questions regarding this report, please contact me. Respectfully submitted, Marsha C Drouin Treasurer, Kalamazoo Area Transportation Study mdrouin@richlandtwp.net

4 TO: Kalamazoo Area Transportation Study Policy Committee FROM: Jonathan R. Start, Executive Director DATE: September 19, 2017 SUBJECT: Information on the Policy Committee Agenda for the September 27, 2017 Meeting Here is information on Policy Committee agenda items. 8. Fiscal Year Transportation Improvement Program Amendments (Enclosures) (ACTION) The Fiscal Year Transportation Improvement Program is the listing of projects utilizing available federal funding that support the KATS Metropolitan Transportation Plan. It contains road, transit, congestion mitigation air quality, safety, and other projects planned for completion within the four-year time period. The local Act 51 agency road projects are on the list based on the Project Prioritization Process adopted by the Policy Committee to rank proposed projects for federal funding. The Transportation Improvement Program is amended to include project changes during design, inclusion of projects that are approved through statewide programs, and other adjustments during the project development. The list included in your packet contains 11 projects that are proposed to be amended in the Transportation Improvement Program. The projects include the following: The addition of a FY 2018 preliminary engineering phase of a MDOT project at M-43 and G Avenue to reconstruct the intersection to build a traffic circle. The total cost of this phase is $480,000 with $393,000 coming from federal sources. The addition of a 2018 MDOT Bridge rehabilitation and restoration project at I-94 under Miller Road. The total cost for this construction phase of the project is $2,357,000 with $2,121,000 coming from federal sources. The addition of a FY 2018 preliminary engineering phase of a MDOT project on US-131 between Milham Avenue and M-43 to resurface this section. The total cost of this phase is $269,000 coming from state funds. The addition of a 2018 MDOT construction project to rehabilitate M-43 from US-131 to the west Kalamazoo County line and on sections of M-43 in Van Buren County to and including M-40. This project is a chip seal and micro seal capital preventive maintenance project. Total project cost is $1,028,000 with $841,000 coming from federal funds. The addition of a 2018 MDOT preliminary engineering phase for a rehabilitation project on M-43 from the west City limits of Bangor to 3,468 feet east. The total cost of this project phase is $108,000 all of which is coming from state funds. The addition of a MDOT Trunkline Traffic Operations and Safety General Program Account (GPA) for This General Program Account contains six projects that add a left turn lane on M-96 west of 33 rd Street and install pavement markings at various trunkline locations in Kalamazoo County. The projects are listed in the spreadsheet titled GPA Projects. The General Program Account total cost is $1,231,000 with $ coming from federal sources. The addition of a 2019 right of way phase for the MDOT intersection reconstruction project at M- 43 and G Avenue. The total cost of this phase of the project is $500,000 with $409,000 coming from federal sources. The addition of a 2019 construction phase of the MDOT project to resurface US-131 between Milham Avenue and M-43. This construction phase of the project has a total cost of $5,909,000 with $4,837,000 coming from federal sources.

5 Information Memorandum for the September 27, 2017 Policy Committee Meeting The addition of a 2019 MDOT project to rehabilitate M-43 from the west city limits of Bangor to 3,468 feet east. This construction phase of the project s total cost is $2,368,000 with $1,938,000 coming from federal sources. The change in responsible agency for a 2020 traffic signal interconnect project on Drake Road between Parkview and West Main Street. The agency change is from the City of Kalamazoo to the Road Commission of Kalamazoo County. The addition of a 2018 MDOT right of way phase for a traffic operations and safety project to add a left turn lane on M-96 west of 33 rd Street. The total cost for this phase of the project is $30,000 with $25,000 coming from federal sources. The second spreadsheet titled GPA Projects list the projects contained in the Trunkline Traffic Operations and Safety General Program Account which is included in the amendment list of projects. The Technical Committee reviewed and discussed these project changes. The Technical Committee and Staff recommend that the Policy Committee approve these project amendments to the FY Transportation Improvement Program. 9. Public Participation Plan in Transportation Decision Making DRAFT (Enclosure) Following the first KATS Triennial Transportation Management Area Certification Review last summer, KATS staff and a subcommittee of Technical Committee members have researched other Public Participation Plans, reviewed the guidance provided by our state and federal partners, and rewritten our public participation plan to improve our public involvement. The draft 2017 Public Participation Plan in Transportation Decision Making is being shared for comment and suggestions for improvement. The subcommittee will take suggestions and incorporate them as best as they can into the final draft. That final draft will come before the Policy Committee for your action at a later date. 10. Michigan Department of Transportation Safety Performance Measure Targets (Enclosure) The Fixing America s Surface Transportation (FAST) Act legislation that renewed the federal Surface Transportation Program contains requirements that performance measures be incorporated into the transportation planning process. States are to establish performance measure targets and the Metropolitan Planning Organizations (MPO) are to either set their own or adopt the state s. The Michigan Department of Transportation (MDOT) spent a long time looking at past trends in crashes and how well other measures predicted changes in the fatal and serious injury crash rates. MDOT included the MPOs in these discussions and evaluations. As a result MDOT has adopted safety performance measure targets. These targets are based on five year rolling averages. The targets are included in the enclosure. It is the intent of KATS staff to adopt the MDOT safety performance targets. We do not have any basis to disagree with the targets and the MPOs will only be asked to show in their planning programs how they are supporting the state effort. KATS will not be responsible for a proportionate part of the statewide targets. It does appear that the generally downward trend in fatal and serious injury crashes is leveling out or increasing, MDOT is as confident of their targets as they can be. Since Michigan spends all of its federal safety funding on safety programs and projects, MDOT is confident that failure to meet any target will not negatively impact the state nor the MPOs. The Technical Committee was introduced to these targets at their last meeting and will be discussing them further. The Policy Committee will be asked to take action on a recommendation in the near future. 11. Office Space Lease The current lease for KATS office space is expiring in June of Staff decided to be proactive and begin exploring options for space long before our lease expires. Our current offices have turned out to be too small, with inadequate file and supply storage, inadequate meeting space, uneven temperature

6 Information Memorandum for the September 27, 2017 Policy Committee Meeting control due to a remote thermostat, and too few work areas. For those who have been at meetings in our office you know that staff needs to relocate to clear the meeting area or end up listening in. We do like the location of our offices. It turns out that the office space across the hall for our office is available. It is larger with space for storage, supplies, offices, and meeting space. The landlord is willing to basically amend our current lease to extend its rent rate per square foot, put in a break area at no additional cost and allow us to keep the suite number in the move. Our landlord has been responsive to issues over the past four years. Staff has looked at other available office rentals that are near transit lines and might meet our needs. At this point relocating to the larger space across the hall is our preferred choice to best meet KATS needs. Staff will be happy to provide further information to the Policy Committee on options. There are sufficient funds in our annual revenue and our contributed services to pay for the additional rental for the larger space. 12. Pedestrian Greenway Transit Study Update The Pedestrian Greenway Transit Study is nearing completion of its final stages. A final open house was held earlier this month to discuss the draft plan. 13. Public Transportation Updates Members of the Kalamazoo County Transportation Authority Board, the Central Country Transportation Authority Board, Van Buren Public Transit, and/or staff will provide additional updates to the Policy Committee as appropriate. 14. Executive Director s Report One of our part time Associate Transportation Planners has left KATS employ to take a full time job in Grand Rapids. We wish her well in the future and are thankful for her contributions to KATS. Staff will again look to hire an intern in the fall term to assist in our work effort. The Planning and Environmental Linkages study for the trunkline system in downtown Kalamazoo is continuing. A meeting of the Administrative Group was held on Friday, September 15 to go over progress and next steps. The Central County Transportation Authority and the Kalamazoo County Transportation Authority are making progress on the rebranding of the combined transit system. Martin Janssen is the new Central County Transportation Authority representative on the KATS Policy Committee. There was a meeting facilitated by KATS as the contractor for the Southcentral Michigan Planning Council with public transit providers in the seven county south central and southwest Michigan area to review the recommendations on the Coordinated Transit Report prepared by an MDOT consultant. There was good discussion with representatives sharing ideas and practices. Attendees want to meet quarterly to continue dialog and idea sharing to improve services. Metro Transit offices were used for the meeting.

7 To: Policy Committee From: Jonathan R. Start, Executive Director Date: August 23, 2017 Subject: Technical Committee Report (August 10, 2017) The Technical Committee met on August 10, 2017 at 9:00 a.m. at Kalamazoo Metro Transit. The only action item on the agenda was the approval of the July meeting minutes. Discussion items for the August Technical Committee meeting included updates on the project prioritization process, the Pedestrian, Greenway and Transit Plan and public transportation. There were status reports on roads and planning activities which included: ROAD STATUS REPORTS Village of Augusta: The village continues working with consultants for an Infrastructure Improvement Plan. Complaints from citizens have been received regarding failure to fill potholes on the M-96 project. City of Portage: Resurfacing is complete on the Oakland Drive Project from Katie Court to W. Centre Avenue. The Portage Road Project from Mandigo to Osterhout has begun. Portage Road north of Mandigo is closed and traffic is being detoured. Water main installation is complete for the Shaver Road Project. Paving of the northbound lane was anticipated to begin August 11. Traffic will be shifted to the northbound lanes after paving is complete, with southbound lane work to follow. Traffic is being detoured for the Angling Road Project from Squire Heath to Romence Road. It is expected to reopen before the start of school. Village of Vicksburg: V Avenue is targeted to be milled and repaved after the water main project is completed at the end of August. City of Kalamazoo: Construction is underway on the Portage Street Project, the Burdick Street Project, the Drake Road Congestion Mitigation Air Quality Project, and the Harrison, Ransom and Gull Roundabout Project. Paterson Street is now open at the rail crossing. The Howard Street Project was targeted for grade inspection in mid-august and a December letting. The Pitcher Street Project from E. Michigan Ave to Kalamazoo is targeted for a January letting. Road Commission of Kalamazoo County (RCKC) RCKC Non-motorized: The Texas Drive Trail Project is still waiting on the contractor to complete watering and cultivating. No decision has been made regarding Transportation Alternatives Program (TAP) funding for the Drake Road Trail TAP Project. The RCKC is working to schedule a meeting with MDOT to discuss the project. The RCKC will be scheduling a meeting with Kalamazoo County Parks to discuss coordination for the Kalamazoo River Valley Trail Project for the Galesburg, Charleston and Augusta area. The project is for the segment from 35th, through Galesburg, and along M-96 to 37th. The RCKC will be the Act 51 agency for the project. RCKC Road Updates: The Stadium Drive Project at 11 th Street is completing punch list items. The Sprinkle Road Safety Project is progressing and work south of I-94 is anticipated to start soon. The bridge railings are being poured for the East Michigan Avenue Bridge Project in Charleston Township. The bridge will be re-opened while waiting for the deck to cure and then closed again for the epoxy. Night paving was reported to be underway at 11 th Street for the Stadium Drive Project from 9 th Street to US-131 with Hot Mix Asphalt overlay targeted for mid-

8 Technical Committee Report for the August 10, 2017 Meeting Page 2 of 3 August and work remaining on traffic signals. The preconstruction meeting was held on August 9 for the N Avenue Project from Sprinkle to 26th Street. This project was delayed while waiting for the N Avenue sewer project to be completed. A preconstruction meeting was held for the D Avenue Bridge Project over the Gull Lake Outlet on August 7. Work is expected to begin after Labor Day. The RCKC Chip Seal Program is 95% through the 175-mile program. Fog seal is 60% through the 116-mile program. In July, the RCKC Board of Road Commissioners added 11 projects to the Primary Road Overlay Program. The projects will be funded with bid and winter maintenance savings. Three of these projects have been completed. RCKC Design: The KL Avenue Project at Almena/1st Street is targeted for September Grade Inspection and a January letting. The KL Avenue Project from 11 th Street to Drake Road is targeted for a September or October Grade Inspection and letting in January or February. MDOT: I-94 bridgework on the 6-lane section of I-94 in Portage and Texas Township is almost complete with no remaining lane closures. The Kings Highway Project has been put on hold due to high bids. Plans are to expand the project and let it early next year. There will be closures for railroad crossing work on Westnedge and Kalamazoo from August and on Michigan and Park from September The M- 96 mill and resurfacing project in Galesburg is scheduled to be completed after Labor Day. Concerns regarding lighting at the US-131 and I-94 interchange were expressed during the Technical Committee meeting. It was reported that the state has placed a higher priority on replacing non-functional lighting. The MDOT Kalamazoo Transportation Service Center (TSC) will continue to submit lighting projects. The City of Portage inquired about MDOT s plans for lighting at the Portage Road and I-94 Interchange. It was reported that the lighting would be determined by the standards for the interchange configuration and MDOT will work with municipalities on the matter. MDOT is collecting crash data for analysis of the effectiveness of high friction surface treatments on I-94 at US-131 and the US-131BR at M331. So far, no fatal crashes have occurred on the treated segments. MDOT is also conducting a construction review of concrete surfaces to evaluate materials and delamination. Additional data is expected to be available by January. LAND USE/PLANNING AND ZONING STATUS REPORTS Kalamazoo County Planning and Development: The Kalamazoo County Planning and Community Development Department has been renamed to the Planning and Development Department. Light Detection and Ranging (LiDAR) data has been received. Two-foot contours are available with the ability to generate one-foot contours. Aerials from the 2017 Pictometry flight have been received. Leaf coverage was an issue again this year however less than in Pictometry will be conducting another flight in 2018 at no additional cost. The county is working on its third draft of its Master Plan, and it is anticipated to be available for public comment in a few months. Western Michigan University has implemented a number of street and address changes. The county database has been updated, but the post office is not anticipated to make the changes until September 26. The statewide Geographic Information System (GIS) Users Group met to discuss updates to the state GIS framework targeted for next year which will allow agencies to edit and contribute local data. Michigan Department of Transportation: MDOT is working on updating stakeholder contact information for the Planning and Environmental Linkages (PEL) process and a meeting is targeted for this fall. City of Kalamazoo: The draft Imagine Kalamazoo 2025 Master Plan has been released for public comment and is available online and at various locations in the city including City Hall and the library. An open house will be held on September 12 at the Kalamazoo Institute of Arts to discuss the draft Master Plan with the community. Oshtemo Township: A request for conditional rezoning for an Advia Credit Union Headquarters next to Meijer was not approved. River to River Trail: A meeting was held for the River to River Trail on August 9 at Wayland Union High School. There was discussion on whether the trail should be a paved or aggregate trail. Aggregate trails

9 Technical Committee Report for the August 10, 2017 Meeting Page 3 of 3 are not compliant with the Americans with Disabilities Act. The final public meeting will be held on September 14 at Old Mill Brewpub, 717 E Bridge Street, Plainwell. A stakeholder meeting is planned for October 11 to present the findings of the public meetings.

10 To: Policy Committee From: Jonathan R. Start, Executive Director Date: September 19, 2017 Subject: Technical Committee Report (September 14, 2017) The Technical Committee met on September 14, 2017 at 9:00 a.m. at the City of Portage Firehouse No. 1. Action items on the agenda included a recommendation for KATS Policy Committee approval of proposed amendments to the FY Transportation Improvement Program. Elisha Defrain, Transportation Planner for MDOT Intermodal Policy Division, presented on the draft State of Michigan Freight Plan. (Available at ). Discussion items for the September Technical Committee meeting included MDOT Safety Targets for Required Federal Safety Performance Measures, the Draft KATS Public Participation Plan, and Public Transportation Updates. There were status reports on roads and planning activities which included: ROAD STATUS REPORTS Road Commission of Kalamazoo County (RCKC) RCKC Non-Motorized Updates: There has been no change on the Texas Drive Trail Project. Water and cultivating of plants still need to be completed. Transportation Alternatives Program Project funding has been secured for the Drake Road Trail in Oshtemo Township. This will involve two projects with Green Meadow to M-43 (W. Main) in 2018 and the segment on Stadium Drive to W. Michigan in The RCKC will be setting a meeting with Kalamazoo County Parks to coordinate the next segment of the Kalamazoo River Valley Trail (KRVT) in Galesburg, Charleston and Augusta. RCKC Road Updates: Punch list items remain on the Stadium Drive project from 4th Street to 6th Street and Michigan at 11th Street in Oshtemo. The E. Michigan Avenue Bridge Project has punch list items remaining. The bridge is open. Punchlist items also remain on the Stadium Drive from 9th Street to US-131 Project. Detection camera installation is wrapping up on the Sprinkle Road Traffic Signal Project and punch list items remain. Drain work on the N Avenue Bridge Project is expected to be complete this week. Paving and railroad coordination remain. The removals started for the D Avenue over Gull Lake Outlet Bridge Project. The bridge is closed and detours are in place. The 175-mile RCKC Chip Seal Program is complete. The 165-mile Fog Seal Program is complete. Five of the 11 primary overly projects are complete. The 25th Street Project will not be completed this year to allow gas main work by Consumers Energy. RCKC Design Updates: Grade Inspection was in September for the KL Avenue at Almena and 1st Street Project. The KL Avenue from 11th Street to Drake Road Project is targeted for October Grade Inspection and a February letting. Final plans for the Q Avenue at 10th Street Project, the 9th Street at Quail Run Project and the 9th Street at KL Avenue Project will be submitted for a December letting.

11 Technical Committee Report for the September 14, 2017 Meeting City of Kalamazoo: The FY 2016 Kilgore Road Project from Kilgore Service Road to Sprinkle Road is being finalized. The Portage Road Project was scheduled to begin paving this week. Milling and paving on the Vine Street Project is scheduled to begin as well. Curb and gutters are complete for the Harrison, Ransom and Gull Roundabout Project. Paving is anticipated to begin soon. The Burdick Street Project and Drake Road Congestion Mitigation Air Quality Project are expected to be finalized before the end of the month. The city has three projects under design. The W. Michigan and Howard Street Project for signal modernization, the Howard Street Project for mill and resurfacing from Stadium to Oakland, and the Howard Street Project from Stadium Drive to W. Michigan Avenue for intersection safety improvements and a pathway from Stadium to W. Michigan Ave on Howard have been through Grade Inspection. The Pitcher Street Project from Kalamazoo to Michigan has been submitted for Grade Inspection. The Vine Street Project from Westnedge to Davis will be a construction job in FY City of Portage: The Shaver Road Project has been completed and the road is open. Traffic on Oakland Drive has calmed now that traffic is not being detoured. The Cooley Drive at W. Centre Avenue and W. Centre Avenue at Old Centre Road signals are activated. The city is working on the coordination plan. The S. Westnedge Avenue at Romence Road Safety Project is complete. The Kilgore Road and South Westnedge Avenue Project is almost complete. The Angling Road Project is expected to be completed by the end of the month. The FY 2018 Safety Projects for Portage Road at Lakeview Drive and Oakland Drive at Vanderbilt Avenue are being prepared for submittal. Work on local street projects continues. Village of Augusta: The village is working with consultants on an application for funding for a bridge project on Washington Street. It will be partnered with road improvements to convert the bridge from 1 lane to 2 lanes to improve emergency routes. MDOT: Concrete pavement repairs are complete in Paw Paw. Beginning on September 15, there will be lane closures on I-94 for bridge approach paving between Sprinkle and Portage Road. The M-43 Project is ongoing. Paving will begin on October 2. There are total closures for rail work. Detours are in place. The Transportation Service Center has a contract for area-wide signal modernization. Foundation signal work and utility relocation is anticipated for late fall and winter. Above road work will be complete in the spring. This signal modernization is expected to be along the Gull Road Corridor, the business loop and various other locations. Paving on M-96 in Galesburg has begun. LAND USE/PLANNING AND ZONING STATUS REPORTS Michigan Department of Transportation: MDOT has begun planning for updates to the State of Michigan Long Range Plan. The process is anticipated to take approximately a year and a half. A Request for Proposals is anticipated to be issued late fall for consultant work on the updates. The Planning and Environmental Linkages (PEL) process consultant team has developed high level illustrative alternatives for the PEL process. An Administration Team meeting was scheduled for September 15 for feedback. Comments will be worked into the alternatives before meeting with the Local Advisory Group. The illustrative alternatives will be further refined and then presented to the public for additional feedback. Practical and feasible alternatives will then be developed. Texas Township: The township is identifying projects for updates to its Capital Improvement Program. Enhancement work is being considered for the Downtown Development Authority in the Texas Corner area. City of Portage: An Open House for the city s Capital Improvement Program was scheduled to be held on September 25 from 4:00 p.m. to 7:00 p.m. at Portage City Hall. The city is looking on identifying projects for Oshtemo Township: The request for conditional rezoning for an Advia Credit Union Headquarters was scheduled to go back before the Planning Commission on September 14. If approved there will be a proposed midblock intersection on W. Main between 9 th and 10 th Street. The township is working on updating its Capital Improvement Plan.

12 Technical Committee Report for the September 14, 2017 Meeting Ross Township: The Township Board approved a special assessment to fund its Local Road Program. Another meeting will be held regarding the assessment on October 10. The township has been working with the RCKC on the three year plan.

13 To: From: Policy Committee Jonathan Start, Executive Director Date: September 19, 2017 Subject: Regional Prosperity Initiative Report The Regional Prosperity Initiative Committee continues to meet. The major activities include preparing a request for proposals to solicit projects that build on the work done in the Talent Matching Project and better connect education, internships, and employer needs in the region. It is anticipated that a project will be selected in October. The committee has hired a website developer to redesign the current website and to improve the region s dashboards.

14 TO: FROM: KATS Policy Committee Jonathan Start, KATS Executive Director DATE: September 19, 2017 SUBJECT: Southcentral Michigan Planning Council Report During the months of July and August KATS staff worked on the Michigan Department of Transportation Planning Activities for the Southcentral Michigan Planning Council (SMPC). Work was concentrated in the following activities: Participated in Pavement Surface Evaluation and Rating (PASER) ratings for federal aid roads in Kalamazoo County Attended the 2017 Annual Michigan Transportation Planning Association Conference Completed the final draft Asset Management Plan for Paved Roads for the Road Commission of Kalamazoo County Worked extensively with the Michigan Department of Transportation Planning staff to correct errors in the Rural Task Force financial report/state Transportation Improvement Program resulting from the recent switch in project management software from the Michigan Architecture Project database (MAP) Project Information System (MPINS) to JobNet Performed preliminary quality control on PASER rating results for federal aid roads in Kalamazoo County and submitted the file to the Road Commission of Kalamazoo County to import into their Roadsoft system Worked with the Michigan Department of Transportation Planning on a change in programming for the 2017 Hastings Small Urban program. Reviewed the draft Prosperity Region 8 Coordinated Mobility Plan that was produced in response to the Governor s special message to the state legislature on the topic of aging. Worked to schedule a meeting with the transit agencies in Prosperity Region 8 to discuss potential next steps in response to recommendations made in the Draft Regional Coordinated Mobility Plan. The meeting was held on September 12 in Kalamazoo at the office of Metro Transit Attended the Road Commission of Kalamazoo County board meeting for adoption of the Asset Management Plan for Paved Roads Reviewed the draft Southcentral Michigan Regional Traffic Safety Plan and submitted comments to the consultant for their consideration Attended training on the new Investment Reporting Tool from the Transportation Asset Management Council Performed comprehensive quality control for 2017 federal aid PASER ratings in Barry, Branch and St. Joseph counties Rated a section of road in Athens that was omitted from the federal aid road framework exported to the laptop data collector when ratings were done in May. This turned up on the quality control review cited above.

15 CALL TO ORDER KALAMAZOO AREA TRANSPORTATION STUDY POLICY COMMITTEE Draft Minutes of the July 26, 2017 Meeting The July meeting of the Kalamazoo Area Transportation Study Policy Committee was called to order at 9:00 a.m. by Chair Dykstra at Kalamazoo Metro Transit. INTRODUCTIONS Introduction were made by all present. ROLL CALL Meeting attendance was recorded on the sign-in sheet. Members Present Bill Adams Robert Britigan Marsha Drouin, Treasurer Paul Dykstra, Chair Todd Hackenberg Deb Everett John Hinkle Jeff Heppler Greg Kinney Nicolette Leigh Sean McBride Carl Newton Greg Rosine Randy Smith Jeff Sorensen Thomas L. Swiat, Jr. Linda Teeter Randy L. Thompson Jack Urban Kevin Wordelman Mark Worden Village of Vicksburg City of Parchment Richland Township Ross Township Village of Lawton Oshtemo Township Texas Township Village of Augusta Van Buren County Road Commission Kalamazoo Township Central County Transportation Authority City of Galesburg Western Michigan University Brady Township Cooper Township Prairie Ronde Township Kalamazoo County Transportation Authority Comstock Township City of Kalamazoo Kalamazoo County Board of Commissioners Road Commission of Kalamazoo County Members Absent Brenda Deruyscher John Clement Keith Gunnett Rick Fowler Jason Latham Michele McGowen Pete Pfeiffer Larry Nielsen Paul Schincariol Michael Scott Greg Thomas William Van Tassel Don Ulsh Terry Urban Village of Mattawan Van Buren Transit Village of Schoolcraft Michigan Department of Transportation Lansing Michigan Department of Transportation Southwest Region KATS Citizen Advisory Committee Michigan Department of Transportation TSC Village of Paw Paw Van Buren County Board of Commissioners Village of Richland Pavilion Township Almena Township Schoolcraft Township City of Portage Draft Minutes of the July 26, 2017 Policy Committee Meeting

16 Others Present John Gisler, Jon Start, Monica Zehner CHANGES OR ADDITIONS TO THE AGENDA-NONE APPROVAL OF THE AGENDA MOTION by Smith, SECOND by Sorensen, to approve the agenda of the July 26, 2017 Policy Committee Meeting. MOTION APPROVED. CITIZENS COMMENTS-NONE CONSENT AGENDA Information on items included on the consent agenda was included in the meeting materials. Items on the consent agenda included: Acceptance of the Treasurer s Report Acceptance of the Technical Committee Report (July 13, 2017) Acceptance of the Regional Prosperity Initiative Report Acceptance of the Southcentral Michigan Planning Council Report Approval of the Minutes from the May 31, 2017 Meeting MOTION by Sorensen, SECOND by Drouin, to accept and approve the items on the consent agenda as listed. MOTION APPROVED. FISCAL YEAR TRANSPORTATION IMPROVEMENT PROGRAM AMENDMENTS Proposed amendments to the FY Transportation Improvement Program were included in the meeting materials. (The list of proposed amendments is on the last page of the meeting minutes). Start reported that Technical Committee members and KATS staff recommended approval of the proposed amendments. Sorensen inquired if the proposed amendments were replacing existing projects. Start stated that no projects were being deleted. The proposed amendments were for the addition of MDOT projects and for the addition of projects awarded State funding. MOTION by Swiat, SECOND by Drouin, to approve the proposed amendments to the FY Transportation Improvement Program. MOTION APPROVED. AUTHORIZATION TO PAY MDOT INVOICES FOR PAST OVERPAYMENTS Copies of the invoices from the Michigan Department of Transportation for overpayments made to the Kalamazoo Area Transportation Study were included in the meeting materials. Start reported that MDOT continues financial project closures for KATS. As part of this process, KATS has received 2 invoices for overpayments to KATS in prior fiscal years in the amounts of $65, and $13, The invoices have been reviewed and match KATS financial records. Teeter inquired what impact these payments would have on KATS budget and operation. Start reported that the amounts were not part of KATS budget, but that it would impact KATS fund balance which is why KATS will be billing for reimbursement on a monthly basis to improve its cash flow. Teeter asked for clarification on whether the overpayments were included in the funds identified in the Treasurer Report and if the repayment would affect this balance. Zehner confirmed that the payment would come from the Draft Minutes of the July 26, 2017 Policy Committee Meeting

17 same funds reported in the Treasurer Report. Leigh inquired what additional amounts were still owed to MDOT. Zehner stated that she believed that KATS had approximately $46,000 remaining to repay MDOT. MOTION by Sorensen, SECOND by Smith, to approve the payment to the Michigan Department of Transportation for over-payments received in the amount of $65, and $13, MOTION APPROVED. AUDITING SERVICES PROPOSAL A copy of the cost proposal from Abraham and Gaffney, P.C. was included in the meeting materials. Start reported that KATS went out to bid for FY Auditing Services. Four companies responded to the Request for Proposals (RFP). Staff, Drouin, and Sorensen met to review the responses to the RFP. One firm did not follow the submission requirement to submit the cost proposal separately and another did not provide the information requested. Of the two remaining firms, Abraham and Gaffney was ranked the highest by the committee. Following the decision to recommend Policy Committee approval of the proposal from Abraham and Gaffney, P.C., Stevens informed staff that effective August 1, 2017, the audit department of Abraham and Gaffney will be transitioned to the newly created firm of Stevens, Kirinovic & Tucker, P.C. The clients of Abraham and Gaffney will be released from their contracts allowing them to transfer their contracts to the new firm. Start reported Stevens, Kirinovic & Tucker, P.C. have provided assurances the audit team and price of the proposal will be honored. Stevens noted that while Abraham and Gaffney will continue to exist, the company will only be providing tax services. Kinney inquired if there was a written agreement or contract specifying the terms of the proposal would remain the same. Stevens told Policy Committee Members he had prepared a letter to KATS specifying that the staff responsible for the audit and the price would remain unaffected by the change and that an engagement letter could be prepared on Abraham and Gaffney letterhead stating this. An Engagement Letter from Stevens, Kirinovic & Tucker, P.C. could not be signed at this time since the firm was not legally in existence. Start reported the recommendation was to approve the current proposal and then to transfer the contract to Stevens, Kirinovic & Tucker, P.C. If the proposal with Abraham and Gaffney was not approved, KATS would go out for bid for accounting services again. Teeter inquired if any members had experienced a similar situation. Hinkle reported that while not with auditing services, he had experienced similar situations with other professionals. He noted that the transition is fairly seamless given that it is the same staff providing the same services merely operating under a different name. Start reported that KATS had also experienced a situation where the consultant for the Travel Demand Model had been selected based upon the experience and qualifications of the project leader. When the employee left, the consultant notified KATS it was no longer qualified to fulfill the contract and KATS entered into a contract with the new company where the qualified individual was employed. Britigan inquired as to the price proposal of the second-choice firm. Start reported that KATS uses the same model used by the Michigan Department of Transportation for prioritizing responses to an RFP. Under this method, costs are placed in a separate envelope. The proposals are prioritized and the cost proposal of the highest ranked firm is opened. This method is meant to focus on providing the best quality of services within budget. Had the cost proposal from Abraham and Gaffney not been within budget, the cost proposal of the second choice would have been considered. Zehner noted that as part of the process firms were asked to provide information on experience auditing Metropolitan Transportation Organizations, and Regional Planning Organizations. Abraham and Gaffney was the only firm which indicated experience auditing other Metropolitan Planning Organizations or Regional Planning Organizations. This was in addition to their experience with KATS. Draft Minutes of the July 26, 2017 Policy Committee Meeting

18 MOTION by Hinkle, SECOND by Rosine, to approve the proposal with Abraham and Gaffney, P.C. and to approve the transfer of the contract to Stevens, Kirinovic & Tucker, P.C. effective August 1, MOTION APPROVED. DISCUSSION OF EXECUTIVE DIRECTOR PURCHASING AUTHORIZATION At the May Policy Committee Meeting, Vice-chair Nieuwenhuis requested Start investigate the purchasing authority of Executive Directors of other Metropolitan Planning Organizations. Start reported that he had contacted other Metropolitan Organizations in the State of Michigan. Purchasing authority varied from a low of $500 to a high of $2,500. All reported having authority to approve expenditures included in the Unified Planning Work Program. Start opined that the $2,000 threshold was sufficient but recommended the Finance and Personnel Subcommittee review the policy for necessary updates. Swiat asked Start to verify that the current limit did not limit Start s ability to make timely decisions. Start confirmed. Swiat inquired as to the items that might fall outside of the Executive Director s authority. Start reported that there was a plotter purchase and a computer purchase to operate the plotter which both exceeded the threshold. CITIZEN ADVISORY COMMITTEE UPDATES Start reported that Citizen Advisory Committee in May. PUBLIC TRANSPORTATION UPDATES Teeter reported on behalf of the Central County Transportation Authority (CCTA) and the Kalamazoo County Transportation Authority (KCTA). The CCTA and the KCTA are now meeting jointly the second Monday of the month at 11:30 a.m. The meetings are separate with members of both authority attending. Kalamazoo Metro had its Triennial Review with the Michigan Department of Transportation and the Federal Transit Administration. Teeter had the opportunity to attend a portion of the review and her impression was that it went very well. Gisler asked if Teeter had received any indication about the impact the changes in administration in Washington, D.C. might have on public transportation. Teeter reported that was not discussed at the portion of the Triennial Review she attended and asked McBride if he had any information for the committee. McBride reported that staffing levels at the Federal Transit Administration (FTA) have been impacted. This in turn has impacted FTA response times. It is unknown if there will be an impact on budgeting or funding. He elaborated on the Triennial Review and reported that Kalamazoo Metro was evaluated on complying with FTA requirements and policies. There was only one finding which McBride reported was good outcome n,oting multiple findings are not uncommon. EXECUTIVE DIRECTOR S REPORT KATS has completed Pavement and Surface Evaluation Rating data collection for all five counties in the Regional Planning Area as part of the Southcentral Michigan Planning Council contract. In process of quality control with locals and data review. Start reported that there is a Michigan Transportation Planning Association Conference this week. KATS staff members Stepek, Arndt, Nagler and Gericke and MDOT staff are attending. NEW BUSINESS Start reported that the July meeting will be Dykstra s last meeting as KATS Chair. Nieuwenhuis has also indicated that she will be resigning from the Central County Transportation Authority, and she will not be serving as KATS Vice-chair after September. Bylaws state that officer positions may be filled by the majority of members present at a meeting with quorum. Start requested that members consider potential officers for action at the August meeting. The regular elections for new officers will be held in December for terms beginning in January. Draft Minutes of the July 26, 2017 Policy Committee Meeting

19 Dykstra reported that Smith had indicated he would be willing to serve as Chair for the months of October-December. He asked if any member would be willing to serve as KATS Vice-chair for those months, and if members would like to take action this month. Thompson volunteered to serve as KATS Vice-chair. MOTION by Sorensen, SECOND by Heppler, to appoint Randy Smith as KATS Chairperson and Randy Thompson as KATS Vice-chairperson from October 1 to December 31, MOTION APPROVED. CITIZEN COMMENTS-NONE MEMBER COMMENTS Britigan introduced the new City of Parchment City Manager, Nancy Stoddard. Heppler reported that Augusta was moving ahead with its Infrastructure Improvement Plan with Prein and Newhof. The Village is working with Fleis and VandenBrink on work funded through the Stormwater, Asset Management and Wastewater Program. Citizens have expressed concerns with the surface treatment on M-96. Positive citizen feedback has been received on the G Avenue Project. Dykstra thanked members of the Policy Committee, noting it was amazing to see so many municipalities and groups come together and work toward common solutions. He thanked Smith and Thompson for volunteering to serve as KATS officers. Ross Township is considering a proposal for a township-wide assessment to bring the roads to a rating of good or better. The assessment can be paid over a period of 15 years and will be bonded. The township will partner with the Road Commission of Kalamazoo County and the targeted plan is for the resurfacing over a period of 3 years. Two public meetings have been held. A public hearing is scheduled for August 8. Kinney asked if all property in the Township were being assessed. Dykstra reported that every parcel except those on State roads, parcels that are landlocked or parcels in the Village of Augusta will be assessed. Kinney inquired if the township needed voter approval for the assessment and if the township was not using a millage because it would not pass. Dykstra responded that voter approval was not needed for an assessment. He noted that there were concerns regarding passing a millage. Additionally, a millage would not capture funding from non-profits while funding from these properties would be covered through the assessment. Kinney inquired which provision of law allows for the assessment. Dykstra reported that Public Act 188. Sorensen noted that if 20% of the land area opposes the assessment before the public hearings, the measure does not move forward. Hinkle reported that Texas Township passed a Resolution of Support for Bicyclists and a commitment to further safety, education and awareness for motorized and non-motorized users. Worden reported that the Road Commission of Kalamazoo County will be hosting two educational sessions for Local Officials Gravel Road Basics will be held on September 20 and Setting Realistic Speed Limits will be held August 10. The RCKC has also released its Annual Report. Worden also expressed thoughts and prayers for the family of the young boy who was killed in a pedestrian/car crash on 12 th Street. Rosine reported that Western Michigan University s new President will begin on Tuesday. WMU will also be going through a way-fairing initiative which will include street renaming and signing. Leigh reported that due to the replacement of lead pipes, the Kalamazoo Township Local Road Program originally anticipated to be complete this year has been delayed. ADJOURNMENT MOTION by Britigan, SECOND by Heppler, to adjourn the July meeting of the Kalamazoo Area Transportation Policy Committee. MOTION APPROVED. Draft Minutes of the July 26, 2017 Policy Committee Meeting

20 There being no other business Chair Dykstra adjourned the meeting at 9:53 a.m. The next meeting of KATS Policy Committee will be held on Wednesday, August 30, 2017 at 9:00 a.m. at Kalamazoo Metro Transit. Draft Minutes of the July 26, 2017 Policy Committee Meeting

21 Required Fields Kalamazoo Area Transportation Study FY Transportation Improvement Program 10/1/2016 (07/26/17) Fiscal Year County Respon-sible Agency Project Name Limits Length Primary Work Type Project Description Phase Advance Construct Federal Cost ($1000s) Federal Fund Source State Cost ($1000s) State Fund Source Local Cost ($1000s) Local Fund Source Total Phase Cost MDOT ($1000s) Job No. Local ID No. MPO/ Rural Action Date Amendment Type Air Quality Comments 2017 Kalamazoo Public Transit Urbanized Area Formula Grant GPA GPA 5307 Urbanized Area Formula Grant GPA T-Cap 1, CTF 1,250 7/26/17 Add E Projects Identified in FTA GPA tab 2017 Kalamazoo MDOT US-131 BR 4 ML crossings in Kalamazoo 0.01 Miscellaneous Reconstruct 4 double crossings CON 1,214 STRH 135 M 1, /26/17 Cost E Addition of project 5/31/17; Duplicate Project, change in phase from ROW to CON, Change in federal amount from $25,000 to $1,213,745, Change in funding code from ST to STRH, State cost from $5,000 to $134,861, total phase cost to $1,348,605, 7/26/17; 2017 Kalamazoo Public Transit CY-2017 Operating Assistance 1/1/17 through 12/31/17 Transit operations Fixed route and demand response T-Ops 1, ,532 CTF 9,968 TRAL 16,884 7/26/17 Cost E Change in federal amount from $2,384,000 to $1,384,000, State cost from $5,213,000 to $5,532,000, Local cost from $9,420,000 to $9,968,000, total phase cost to $16,884,000, 7/26/17; 2018 Kalamazoo RCKC Almena Drive at KL Avenue Almena Drive at 1st Street and KL Avenue Traffic ops/safety Remove section of KL Avenue and realign the intersections of Almena Drive at 1st Street and at KL Avenue to eliminate skewed intersections CON 495 HRRR 55 CNTY /26/17 Cost E Addition of Project 5/31/17; Change in federal cost from $170,100 to $495,112, change in local cost from $18,900 to $55,013, 7/26/ Kalamazoo Kalamazoo Howard St. Pedestrian Upgrades Stadium Dr. to W. Michigan Avenue Roadside facility Intersection safety improvements and sidewalk from Stadium to W. Michigan Ave on Howard CON 253 TAU 240 CITY 493 7/26/17 Scope E Local TAP Allocation approved during TIP Development; change in description from pathway to sidewalk, 7/26/ Kalamazoo Public Transit Mobility Management 8/1/2017-7/31/2018 Transit operations Continuation of Travel Training for New Freedom T-Ops CTF 58 06/09/17 Scope E Addition of project, 8/26/15; Admin Change of dates from 6/1/2017-5/31/2018 to 8/1/2017-7/31/2018, 6/9/2017+J5:W1A5:W10 Amendments to the Kalamazoo Area Transportation Study FY Transportation Improvement Program Approved by KATS Policy Committee on July 26, Draft Minutes of the July 26, 2017 Policy Committee Meeting