F.No.22032/04/201 2NGO

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1 '.. ~.'.'I'l.:I.I.:..I' 1 j'i":'"...!i;..f..'...onds I /II ' F.No.22032/04/201 2NGO Government of India Ministry of Tribal Affairs BY SPEED POST To The Pay and Accounts Officer Ministry of Tribal Affairs Shastri Bhawan New Delhi. Shastri Bhawan New Delhi Dated:22 /1 0/20 14 Subject:~ Grant-in-Aid as recurring expenses for maintenance and running of ongoing "projectsn~ely Hostel for 100 students and Mobile Dispensary for Scheduled Sir. p-f!iagl~~ur If.~~i:!~~ IIiHA~ Dlstnct-Malda T. SEV ASHRAM.West Bengal SANGHA towards (Tajpur fu!l Unit) and FI?al Yillage- Installme.~t Tajpur :for the year as a reimbursement of expenditure durmg the currej;):t 'financial year i iil'i.1 ~ 'Vll dire~jet t~ referito the letter no BCW/65-39/~012 dated 2~ il~i'i: :~"I;Jundred ::i.l:i.i... re. 'yment..e.e.ivy". c1 from of onlgrant-in-aid Gov!n:nnent as per details of qf Rs. West of ( recurring Bengal and expenditure Rupees to convey Eighteen enclosed thelakhs sanction as Sixty Annexure-I& of the Thousand PreSIdent II Three after to adjusting unspent balance of Rs.nil for ongoing projects of Hostel for 100 students and Mobile Dispensary for STs to the organisation BHARAT SEV ASHRAM SANGHA (Tajpur!!pnit) Village-Tajpur PO-Habibpur District-MaIda West Bengal towards full and Final i!!lfiil~nstallment for the year as a reimbursement of expenditure during the current!financial year Since the Grant-in-aid is being sanctioned as reimbursement on the basis of actual expenditure incurred there is no need for submission of utilization certificate for the year 2013-~!!;i ' as provided in GFR 212. No utilisation certificate is due for rendition. The list of docu 'I:~~rf!'fM~ained as per GFR is indicated in Annexure-II. 3. Tf :'~~~bunts~f:i~ll grant~e Institutionslorganisations shall be. open to inspectio~ by t~e isanctip mg authonty and audit both by the Comptroller and AudItor-General of India under the prpvision of CAG (DPC) Act 1971 and internal audit by the Principal Accounts Office of '4the ~n.1istry I ri '.11 or Deta~. ment'iwhe. never the Institution or Organisation is called upon to do so. 1;';~("..."i.i.iI.I i'i: 'III..;I"... T~einmembers a prescribed o]'the format e~ecutive that theycommittee themselvesofjointly grantee and severally:- organisation should execute 1'.I' I '" II' (a) abide by the conditions of the grants-in-aid by the target dates if any specified therein; and (b) utilize the grants for the purpose for which it has been sanctioned and not divert grants or entrust execution of the project to any other Institution(s) or 'I'!W'''''' I" I I Organisation(s); and (c) abide by any other conditions specified in the agreement governing the grants-in-aid. IJlf11 i!'i! ':

2 I~I the event IJft the '~raritee organisatiori2failing to comply with the conditions or II committing bre.ach of the conditions of th~ bond the ~ignatories to the bond shall be jointly '!:Iandseverally liable to refund to the PresIdent of IndIa the whole or a part amount of the grant with interest at ten percent per annum thereon or the sum specified under the bond. 6. The grantee institutions/organisations shall observe the reservations for Scheduled Caste Scheduled Tribes Other Backward Class persons and persons with disabilities I services under its control on the lines indicated by the Government of India. in posts and 7. The grantee should irrespective of the amount involved be required to maintain subsidiary accounts of the Government grant and furnish to the AccoUl}ts Officer a set of audill:;' or w ~II ~~. statement ~!I'!!'I"i1' f"c [1 ofon accounts. to the satisfaction of Government of India. These audited Iii 'i. : :1 ;llil~;i "'\ ' I i" i t i i' state e..iti.'."..of..~'c.'~'.".".t s s.hou. ld be required to be furnished after utilization of the grants-in-aid 8. 1ije accounts of the organisation shall be audited from Chartered Accountants of its own choice. <: i9. out t. 16~ ge ~rantee. Governni4t OQi~g..an. isati6n gr~ts:except shall not dispose those declared of the assets obsolete acquired wholly and unserviceable or substantiallyor \~'i.l!i.co.!\i\yithoutobtaining ndefnned n accordance prior approval with theofprocedure Ministry laidofdown Tribal inaffairs. the General Financial Rules Refund of Unspent Balance: The Unspent Balance if any will be surrendered to the Ministry of Tribal Affairs. 11. Recurring Grant: The Unspent Balance from this grant/instalment will be adjusted from the subsequent grant. 12. Salary of Staff: Salary/honorarium of staff involved in implementation of the project is to 9 paid through cheque/bank only. i!'111 1 I~. I 13.! '. ";''':'''11' :i~i'ktst Other payment with regard to implementation of the project of Rs.1' ": andi.{re is to be made through cheques by the implement agency.:!i: '! :~ 1 i' l 14. IThe grants-in-aid sanctioned under the scheme is subject to fulfillment of following conditions and the terms & conditions laid down under the scheme by the Voluntary Iorg~s~tion (v~)ton-~ove~enull Organi:atiOn(NGO):-.. (1)!' that the o~gamzatijn which mtends t6 receive the Grant-m-aId under the Scheme i\:! will fulfill the eligibility criteria as specified in para 2 of the scheme; (ii) the grants can not be claimed as a matter of right it depends on sole discretion of Government of India depending on the merit of the project; an amount of at least 10% of the total approved expenditure shall be contributed by the organization from its own resources (if applicable) as soon as the grant from this Ministry is received in their bank account; III

3 < -3- t~lltime'~ that ~.'~~.. the jill ~anization ir (hat thewill conditions confirmcontained writing in this to the document effect at and theasbeginning revised from of each time :!' he implementation of this scheme are acceptable to it; that the organization will also execute a Bond on Non-Judicial Stamp Paper of Rs.20 in favour of the President of India to the effect that it will abide by terms and conditi01s attacheci to the grant and as revised from time to time and that in case of aid sanctlo~ed to it for the purpose WIth mterest accrued thereon and shall be liable for criminal action as per law; III ft.s failurl t~ abide by the same it wil~ re~nd to the Government the total Gr~t-in- that the organization will make reservations for the Scheduled Castes and Scheduled Tribes etc. in the posts/services under their control on the lines of the instructions issued by the Government of India and as amended from time to time; (vii) that the Ministry shall not be liable for any kind of payment to the temporary/regular employees appointed by the organization for running the project; (viii) that the organization shall maintain a separate account in a nationalized/scheduled ir~ Bank in re~pect of this grant. All receipts and payments involving Rs.lOOOO/- and!~~!ll~~htu.tio~are required to submit at the time of seekmg grant for contmuatlonqlttj;ie r'i~'~llr!ft~~i~'r~::~tl~fe &r~tee instituti?n must. be throug~ cheques only.. Th~ grantee 1'" project dopy of the bank pass book indicating all transactions made in conneetion! 'I with the running of the sanctioned project. The accounts will remain open for inspection of by representatives/officers from the office of Comptroller and Auditor ii: d. f. e. 1:1. I' rheor~. Auditor' General~f' \~at~on ~:IIChartered India Government ~hal~have Accountant theofaccounts India ahd orsupply of concerned the grant-in-aid a copy StateofGovernment audited the following either at any byaudited Govt. time. I accounts together with Utilization Certificate to the Ministry of Tribal Affairs latest by first week of July month every year: a. c. b. the receipt and payment account of grant-in-aid in question for the year; the income and expenditure accounts of grant-in-aid in question for the year; the balance sheet indicating assets and liabilities from grant-in-aid in question; the utilization certificate in prescribed format as per General Financial Rules long with the item-wise break-up; the audited accounts of the organisation as a whole for the year. auditor report. (x) I r.~yt~s': ~. q~f'f' ll.i~eproject ~~~tion I shallfor submit which performance-cum-achievement it received Grant-in-aid in the prescribed report (s) format~.;:: every.1:: six '"" that the facilities to be extended with the help of the Grant-in-aid will be available for the welfare of all STs irrespective of creed religion colour etc.; I (Xi).I'.I' the source orga4i?:ation i~rd~~dingwill Ithe"Government not obtain grant sources. for theinsame case purpose/project it receives grant from for any the' other same project from other sources also the same will be intimated to Ministry of Tribal Affairs immediately after receipt with proper reference; Secretary.~ ~~I:...ffairs ~'T; R~ jzi. New Delhi

4 I i 1'~H~~1 ~I 1' :'ithe'orgapization.'!" will utilize the grants for the purpose it has been sanctioned nd not divert Grant-in-aid or entrust the execution of the project for which Grant-in-aid is sanctioned to another organization or institution; Li I (11i~i)!! (xiv) that tht~)lideli*s if~e Government Of theis scheme not satisfied terms with & conditions the progress of the of the sanction projectetc. or considers are being violated it reserves the right to terminate the Grant-in-aid with immediate effect and also take such other actions as it deems fit with or without prior notice; at the time of renewal of the project any unspent balance out of the grants shall be adjusted by the Ministry in the subsequent admissible grant due.; (xv) no assets acquired wholly or substantially out of this Grant-in-aid will be disposed off or encumbered and or otherwise utilized for the purpose other that for which sanctioned; the organization shall maintain a register in the GFR (19) of permanent and semi ~AI11i! itid'"a " perman at" 'orassets General acquiredof wholly IndIa/Government or in part outofof IndIa/State this Grant-in-aid. Govemment!ltJmon This register i\~""!""i~ \Wiil.' ~~!~'''.~. pper for inspectio~ to the officials from t~e Office of the Comp:~~?per \'"(' 1 TerritorI~s. copy thereof The furnished register to shall the Ministry be maintained along with separately the Audited in respect Accounts; of this grant and a III1 (xyii) 'grantee the relerse t~ptutiq~s.of ~he last t~ provide inst~lment reasonable of the evidence ~ual grant or proper will be. utilization ~on~itional. of Instalment upon the released earlier during the year; (xviii) the Voluntary Organisations should liase with District Administration for convergence of other existing services for the welfare of Scheduled Tribes. It should also maintain contact and seek cooperation of local Panchayati Raj Institutions. It should also have institutional arrangements for seeking community participation; (xix) in respect of Voluntary Organisations assisted for running educational institutions like residential schools non-residential schools etc. the organization shall make efforts for recognition of school/courses by State Governments; provisions of General Financial Rule 212(2) (a) would be applicable where the i'p'i"~~~i;rl~rganisation are being provided assistance for the prescribed amount;'i"" i th~ orga '~ation shall appropriately display the boards that should be erected at the project site indicating that the organization is running under the aegis of Ministry of Tribal Affairs Government of India; ~heorg~~zm~i?p of the financial ~~alli~nsure year In the annual. prescribed ij?spection format offrom the project. the DIstrICt wi~n Collector/dIstrIct the first q~a~er authorities; (xxiii) the purchase of non-recurring items i.e. furniture etc. should be made only from authorized dealers at competitive prices and subject to vouchers being produced for inspection;

5 : (xxiv) that fh~ o~ganiz~tion shall ensure the quarterly check on the quality of food being 111: provtdri~ ~lf ~1PhCable) by the State Health Department/Food Department; ~xxv) that the organization shall not charge any fees from the beneficiaries; (xxvi) in case of new projects the organization shall intimate this Ministry and the State Tribal Welfare Department about the date of commencement of project and that should be within 15 days from the receipt of funds by the organization in their bank account; (xxvii) that the organization shall not profess or promote any religious/communal/fundamentalistjdivisive beliefs or doctrines with these grants; frxviii)i~ ]11. " tllp1atterls the event of.a pendmg Co~ ca:e m the Court organization of Law; shall the no~ MInIstry ~e entitled shall to notany be grant-in:aid responsible 'l.iilii.i'~.~~lvegailirtellectua1/contractual. ; 11 By ~f'1~ptmg the grant the recipient disputes accepts this betweenthe condition; VOINGO and a tbj;f.. iydparty. I for all disputes involving Ministry of Tribal Affairs with regard to release of grants the jurisdiction of the Courts will be Delhi; I ~xx) thel ~rllimiz~~onlshall abide by:all the aforesaid terms & conditions guidelines of the scheme provisions of GFRs and any subsequent revision/changes therein. 15. The Drawing and Disbursing officer of this Ministry is authorized to draw an amount of Rs /-( Rupees Eighteen Lakhs Sixty Thousand Three Hundred only) for disbursement to the grantee institution namely BHARA T SEV ASHRAM SANGHA (Tajpur Unit) Village-Tajpur PO-Habibpur District-Maida West Bengal through RTGS/IFSC in Saving Bank Account No in State Bank of India Branch at- MALDA (Distt MaIda West Bengal) Bank Branch Code-0129 MICR Code of the Bank and RTGS/IFSC Code of the Bank-SBIN directly. We~~~j".SchJ '. 11Tnbes (Sub-Major Head) 796 Tnbal Area Sub Plans (Mmor Head) -091;!;-welfare "211 ' The exp~ I'iture is debitable to the Demand No. 97 Ministry of Tribal Affairs Major Head ":!.il'..'. '!lf4.'~i'..i$c~;e4u~~dcastes. Scheduled Tribe~ other Backward Clas~es and Mino~.~.ti.e..s.:02 AlltJa of ~JlheScheme tiled'triandesaward - otherfor expenditure exemplary -service: 05 Grant-in-aid togrants-in-aid NGOs for STs General including (Plan) Coa6hing for the year and 201' '11..!.Thesa~cf. on is issued with the concurrence of Integrated Finance Division as I co~mrlnicated flue Dy;*o.13525/JS&FA/~4 dated 14/10/2014. 'i1il!'18.:! The pattern of assistance governing grant-in-aid has received the approval of the '. Ministry of Finance. 19. Certified that this sanction has been noted at S1.No.?:A in the register of grant. (P.re--sanoo~. Under Secretary to the Govt. of India Illlt'lH'1!\ :~ t! II' 'Ii \i! ~!!!;!i!' 'I' i 'il III

6 T~~ i Copy for information and necessary action: T~;!lsecretarY BHARA T SEV ASHRAM SANGHA (Tajpur Unit) Village- Tajpur p1'. ii.clon iil"~!!!rj~'itrift-mald~ :Jat ofaudit West Central Bengal. Revenues l.p. Estate New Deihl.. 3. Tlti.'Plnnclpal Wle t Bengal Writers Sfcretary Building Backward Kolkata-700 Classes001. Welfare Department Government of '4. T~e Director Tribal Research Institute Government of West Bengal Kolkata. I 6" 5. The District M~gistrate District- MALDA (West Bengal). 7. PpS Project to Secretar~6iFMImstryof OfflIrFr-~~-Distric~ Tnbal Welfare. Affairs Officer Govt. Distric~-MALDA of IndIa New Delhi. ('Yest Bengal). I~'!~ill ~: B&CCopy/.Sanction SectIOn. Folder. 10. LF.D. with reference to their Dy.No.3525/JS&FA/14 dated 14/10/ The Resident Delhi. Commissioner Govt. of West Bengal West Bengal Bhavan New 12. Principal Auditor General Accountant General Office Kolkata West Bengal.! 13. CCA Ministry of Tribal Affairs New Delhi. 14. The Director NIC with request to upload the sanction letter on the website of this Ministry. ~ il"!mi!ii"ii (P.K. Sahoo) Under Secretary to the Govt. of India i "G1-'r"'lf"! =5 t~~:;:j<c-'wf~ :~; l~~;:} f~~ Govt. of India New Delhi Ii~I. I;. II I ~! I 1

7 J ~ -rff>"~iljiiu '~Mr Ill_I r!>'"~ (P.. i<.. ~.~':;j\hoo <;.rq"" ~/Under Secretary -""-- ~ ~-~

8 ur. District-Maida. W.B.. Advertisement :i'ili!1i::6'ii' for year Expr report Medical Admissi ble for Grant e Balanc Unspe s.7500j- ".t. fi I release dthe and for the I Fuell p.a. th.lty beyond (plol) (- ) I II Il:rt: I i I ': 'II ' & IApproved Publicity 0 PIClihllar~as for. Expdendtr items Reported / Rs da I j;! Rs.5000 It:F'!IIII'!':mli!I~:]llIili:! "II!IL I j-p.a. year Ipm il 111&'k~from 0 i:~efor ~hole I I~oooo [ '~~rvi7iling II I SUMMARY OF CALCULATION Hostel Mobile for Dispensary 100 ST students Name ofthe Project Total 'liilsn 1. I I II!! "I

F.No.22032/03/2007 -N GO(VoI.III) Government of India

~ ~~. ( F.No.22032/03/2007 -N GO(VoI.III) Government of India Ministry of Tribal Affairs BY SPEED POST To The Pay and Accounts Officer, Ministry of Tribal Affairs, Shastri Bhawan, New Delhi. Shastri Bhawan,