Basic Skills Committee Agenda

Transcription

1 Marla Allegre Regina Martinez Julia Raybould-Rodgers Will Bruce Nancy Meddings Luis Sanchez Dom Dal Bello Leslie Mosson Rob Senior Susan Farley Ardis Neilsen Deborah Strance Elaine Healy Melinda Nishimori Yvonne Teniente David Hernandez Glenn E Owen Margaret Tillery Julie Knight Carissa M Perales Kelly Underwood Martin Landeros George Phelan Kiri Villa Mary Alice Majoue ASBG Student Representative: Student will be notified of the next meeting date Basic Skills Committee Agenda Thursday, September 25, :00 p.m., Captain s Room, Building B Call to order: Nancy Meddings, Basic Skills Committee Chair 1. Review minutes from last meeting (all) 10 minutes 2. Review Charge of the Committee (all) 15 minutes 3. Update from State BSI (Meddings) 20 minutes 4. Title V Grants (all) 15 minutes 5. BSI annual report (all) 20 minutes 6. Other 10 minutes Agenda prepared by: Nancy Meddings

2 Basic Skills Committee Date and Time April 17, :00 p.m. Meeting Place L-337 Chair: Nancy Meddings Note Taker: Ann Cardona Present: Absent: Guest: Agenda No. 1 Will Bruce, Susan Farley, Mary Alice Majoue, Regina Martinez, Nancy Meddings, Leslie Mosson, Ardis Neilsen, Melinda Nishimori, Julia Raybould-Rodgers, Deborah Strance, Margaret Tillery, Kelly Underwood Marla Allegre, Dom Dal Bello, Elaine Healy, Julie Knight, Martin Landeros, Glenn Owen, Carissa Perales, George Phelan, Luis Sanchez, Rob Senior, Yvonne Teniente, Kiri Villa Louiseann Madrigal, Intercollegiate Athletics department Review minutes from last meeting (all) Nancy discussed changes that may happen at the State level: 1) Barbara Illowsky is leaving the State BSI function and 2) the State is asking how our BSI proposals will be institutionalized. Nancy and Glenn Owen have discussed the future of BSI at AHC Academic Senate may ask to take over the BSI Committee. Nancy discussed the information presented at the League for Innovation conference that she and Mary Alice attended and gave a quick overview of what the League for Innovations does. Agenda No. 2 Ann check Julia and Susan s access to the BSI site at MyHancock. Annual Report of Accomplishments Nancy went over Annual Report of Accomplishments form with the committee. Some questions: Q. What steps will (AHC) take for improvements. A. None without funding. Q. Any challenges in fulfilling functions. A. 1) There has been no feedback to the committee from other AHC entities such as the Student Learning Council on what the BSI committee has accomplished. 2) A fair amount of money goes to projects that should be institutionalized. Institutionalizing projects would give students broader access. The committee discussed the need for information sharing to increase efficiency, collaboration, etc. There is a need for all the players to come together for major projects. If the committee members have any other thoughts, the report is due May 2 nd. Please give Nancy input. Agenda No. 3 Please send committee members the questions. Review BSI proposals for summer and fall 2014 (all) Nancy reminded the committee that we are using 2 budget years rather than 3 years. As of June 2014, we have received $165,875 for the FY12-13 budget which is the total allocation. We have received $145,716 out of an expected $173,471 for the FY13-14 budget. The summer and fall proposals equal approximately $125K.

3 Summer Proposals Counseling - The proposal may not be submitted. Jane Harmon feels the proposal can be funded through 3SP (Student Success and Support Program formally known as Matriculation). Language and Communications - Lucerito will not continue to work for L&C, they use student workers instead. Tutorial/English - Smarthinking Nancy explained the difference between expiring hours vs. rollover hours. AHC will purchase an additional 450 hours for use in the next 1-2 semesters. As of June 3 rd, there are 429 hours remaining on AHC s contract and the Tutorial Center expended 375 hours in Spring English Dept the proposal is for a new acceleration program. The purpose of the project will be to prepare new student athletes for the Accuplacer test. Louise Madrigal, Counselor for Intercollegiate Athletics, will work with the students. Students who score reasonably well will be eligible to participate in a boot camp to improve their skills, for example, how to put together an essay to prepare for the WritePlacer test (part of Accuplacer). The goal will be for students to place for English 101. The class will be very rigorous with the goal of helping students get through the program in 2 years. They will also have the opportunity to transfer with a scholarship. Students who score low will be encouraged to take an accelerated English 514 class in the fall. The project budget will fund salaries. Ardis reminded the committee that the Community Education department has a non-credit lab that helps with Basic Skills improvement. Professional development funds - are available but not usually used in the summer. Fall Proposals: Counseling peer educators. Jane Harmon requested rescinding the proposal because 3SP will fund the Counseling department project. EOPS Proposal will fund a lending Library. LAP Psychologist salary. Ongoing project. Languages and Communication - Student workers to assist ESL students and participate in various activities. They will be trained by the Counseling department and will be located in Community Education. Library Evening hours to staff a librarian and the purchase of books/media. A lot of GED books have been purchased with Basic Skills funds in the past. The Library would like to continue with the GED series and additional books for Lompoc Library. Math Student workers for tutoring and a workshop for math instructors. Tutoring/English Smarthinking hours purchased in the summer. Tutorial/Math Student workers to provide tutoring and other support.

4 Total amount of Fall proposals is $41K. We have enough funding to cover both summer and fall proposals with about $50-60K cushion. Both the (FY12-13) and (FY13-14) budgets will fund the proposals. Nancy reminded the committee that they should contact Regina Smith in the future for salary cost and benefit sheets to attach to their proposals. Questions/Concerns Ardis commented that the Community Education department did not submit a Fall proposal because they submitted three proposals in the Spring. She would like to request funds in the Fall if funding is available. Nancy advised Ardis to submit her proposal ASAP. Agenda No. 4 Check into institutionalizing some of the projects; take them to the Student Learning Council who can recommend them to the College Council. An augmentation request is another avenue of institutionalizing projects, but not normally successful. Identify which projects can be institutionalized. Add to the Annual Report of Accomplishments what projects to consider institutionalizing. AB86 Adult Education Consortium Planning Project (A. Neilsen) All community colleges and adult education providers have to take part in the consortium. 2 year grants will be awarded with the goal to better serve the educational needs of adults through adult education. $25 million will be allotted to 72 college districts. AHC s allocation is $240K for research and planning only. There will be multiple stake holders, not all to AHC, but we are the fiscal lead. Other member is LUSD Lompoc Unified School District. No other districts in the area provide adult education in the north Santa Barbara county. AB86 provides grant funds to regional consortium to create and implement a plan to better provide adults in its region with the following: Elementary and secondary basic skills, including classes required for a high school diploma or high school equivalency certificate. Classes and courses for immigrants eligible for education services in citizenship and English as a second language and workforce preparation classes in basic skills. Education programs for adults with disabilities. Short-term career technical education programs with high employment potential. Programs for apprentices. Ardis is looking for people who would like a one-year plus consulting job. This is the research part. Actual funding is pending. 72 college districts will be submitting information. The State will look for common themes and needs. There will be a series of four committee meetings. The governor stated that all adult education should be under community colleges - there was a lot of push-back on this concept. This is a plan for acceleration of skills. Let Ardis know if you know of someone who is interested in a one-year consulting job for the project.

5 Agenda No. 4 Other New Title V proposal is going forward. Major focus is in two parts. 1) Basic skills. The original Title V suggested establishing a BSI center. At present, AHC does not have an identifiable space on campus. Instead, we are going to suggest a virtual center that will give students centralized BSI guidance. Ardis suggested a modular building. Nancy is not including the Math department because they have support from STEM and other sources. Nancy is trying to focus on a full-time Reading instructor to accelerate basic Reading classes into 100 level English classes. A virtual center will give students the resources for basic level skills in Math and English. Learning disabilities will be addressed in the proposal. Title V does not allow us to allocate items like computers to students. The existing Title V proposal is being updated due to timing constraints. Second activity Susan Valery is writing part of the proposal to include advancement. The plan is to work on developing resources that are the core mission of the college, including basic skills. It can t include an endowment, only centralized advancement can get an endowment. Current proposals will go to the Student Learning Council, then the College Council. No other meetings for BSI are planned for the Spring 2014 semester. If committee members have ideas for inclusion in Title V, please let Nancy or Suzanne know ASAP.

6 Marla Allegre Regina Martinez Julia Raybould-Rodgers Will Bruce Nancy Meddings Luis Sanchez Dom Dal Bello Leslie Mosson Rob Senior Susan Farley Ardis Neilsen Deborah Strance Elaine Healy Melinda Nishimori Yvonne Teniente Julie Knight Glenn E Owen Margaret Tillery Martin Landeros Carissa M Perales Kelly Underwood Mary Alice Majoue George Phelan Kiri Villa ASBG Student Representative: Esmeralda Ortiz Guest: Louiseann Madrigal, Kinesiology, Recreation & Athletics Department Basic Skills Committee Agenda Thursday, April 17, :00 p.m., Room L-337 Call to order: Nancy Meddings, Basic Skills Committee Chair 1. Review minutes from last meeting (all) 5 minutes 2. Annual report of accomplishments 10 minutes 3. Review BSI proposals for summer and fall 2014 (all) 40 minutes 4. AB86 Adult Education Consortium Planning Project (A. Neilsen) 10 minutes 5. Other 5 minutes Agenda prepared by: Nancy Meddings

7 Basic Skills Committee Date and Time February 27, :00 p.m. Meeting Place L-337 Chair: Nancy Meddings Note Taker: Ann Cardona Present: Absent: Agenda No. 1 Julie Knight, Martin Landeros, Mary Alice Majoue, Regina Martinez, Nancy Meddings, Leslie Mosson, Ardis Neilsen, Carissa Perales, Julia Raybould-Rodgers, Debbie Stance, Kelly Underwood Marla Allegre, Will Bruce, Dom Dal Bello, Susan Farley, Elaine Healy, Melinda Nishimori, Glenn Owen, George Phelan, Luis Sanchez, Rob Senior, Yvonne Teniente, Margaret Tillery, Kiri Villa, ASBG Student Representative: Esmeralda Ortiz Review notes from last meeting (all) The notes from the last meeting were reviewed by the committee members. Nancy distributed copies of an sent by Barbara Illowsky, from the Chancellor s office, dated 2/27/2014. The discusses common threads and information tidbits that Barbara noted from BSI reports submitted by colleges in their annual report. In reference to Barbara s , Nancy noted that several departments at AHC have typically submitted ongoing projects in their proposals and we have been consistent with our request categories. Some colleges have used the category of research; however, we have not had proposals that include research. Many colleges have gone to a model of having a group that is not the BSI committee allocate their funds. 3CSN Training typically takes place in northern or southern California. Nancy noted in her annual report that we would like to see training in the central California area. Ardis also mentioned to them that the location is a hardship. Kelly recently attended a Student Learning Council meeting to give a presentation on the Writing Center s BSI proposal and expected outcomes. Leslie has also agreed to attend a meeting in the future to give a presentation on the Library s proposal and expected outcomes. Agenda No. 2 No action. Budget Update (Meddings) We are in the process of closing out the FY budget. The Chancellor s office has changed the process from a running 3 year budget to 2 years. The state bases our funding on the reports we submit. Not sure if it includes noncredit. FY11-12 was $116. For FY12-13, we are getting the full $196K. We have not started spending FY Right now, we are being funded at $173K. Of that, we have received $102,400 so far. Budget information can be found on the home page of the Chancellor s office website. Does the state budget reporting include non-credit Nancy

8 Agenda No. 3 Discuss BSI and BS Committee for Summer/Fall 2014 (all) There has been discussion about electing a new BSI Committee Chair after the Spring 2013 semester reporting. Comment was made that they are happy with Nancy as the Chair. At College Council, Glenn Owen brought up the concept of College Council allocating BSI funds. College Council can t dictate the allocation of grant funds, such as STEM, but they can possibly dictate other funds. Based upon Glenn s idea, committee members discussed their feelings on the way the BSI Committee handles proposals and funding: At Dr. Walthers request, Nancy gave him an overview of the BSI funding process. Dr. Walther s wanted to make sure we are being fair with resources. Nancy expressed to him that she thinks the process has been very equitable. Ardis said this is not a closed meeting and she thinks the BSI funding process has been a very fair, democratic process. Nancy said we have not given any money back to the State since we have used the current committee structure. Kelly noted that the committee tries to be conscious with BSI funds, for example, we asked departments to scale back their spring proposals so there is enough funds for fall. The BSI Committee reports to the Student Learning Council and the Student Learning Council reports to College Council. Perhaps the missing component is that College Council is not receiving adequate information on BSI proposals and outcomes. The committee agreed that the concept of having another group allocate funds may not be the best process because an outside group could be out of touch with the BSI projects. Because BSI funds are allocated in a semester-by-semester process with budgets that run on a 2-year cycle, the entire process could get out-of-control by a group that is not directly working with the projects. All BSI members opposed the concept, as well as the concept of having BSI funds grouped with Student Success funds, which may cause elimination of smaller projects. Members expressed appreciation of the current leadership of the BSI committee and the committee structure. In the past, AHC s BSI funds were held back because the process was being handled by the VP s office and the funds were not being allocated efficiently, according to a committee member from before It was noted that the BSI Committee existed even before the Chancellor s office distributed funding. The committee agreed that the group is satisfied with the mission and the function of the committee. It is collaborative and working well. Moving the distribution of the funds to a higher level is vehemently opposed. All agreed.

9 Committee members feel that all areas of the campus who are involved in Basic Skills functions are represented by the committee. At the State level, there is talk about making part of BSI funding flexible. The assumption would be that we would then not be given that funding. The same would be true for 25% of EOPS/CARE/CalWorks. For AHC the total could be $100K. Agenda No. 4 No action Other Nancy handed out a document from the Chancellor s web-site asking for dissertations as they relate to basic skills, and listing ones already submitted. Project forms for fall and summer will be coming out with a second meeting scheduled for April. Ann will post submitted proposals to the portal so everyone can review before the meeting. The annual report to the Chancellor s office is due in October, so it is helpful to have both the summer/fall proposals set by then. Title V meeting on February 27 th, Nancy met with Dr. Walthers and Suzanne Valery. There will be another Title V grant and there was discussion on incorporating the funds with BSI funds. The first task of the Title V grant will be to focus on the concept of IBEST Integrated Basic Education and Skills Training. Nancy encouraged the committee to review online materials available about IBEST. An online description states: Washington s Integrated Basic Education and Skills Training Program (I-BEST) is a nationally recognized model that quickly boosts students literacy and work skills so that students can earn credentials, get living wage jobs, and put their talents to work for employers. I-BEST pairs two instructors in the classroom one to teach professional and technical content and the other to teach basic skills in reading, math, writing or English language so students can move through school and into jobs faster. As students progress through the program, they learn basic skills in real-world scenarios offered by the jobtraining part of the curriculum. I-BEST challenges the traditional notion that students must complete all basic education before they can even start a job-training program. This approach often discourages students because it takes more time, and the stand-alone basic skills classes do not qualify for college credit. I-BEST students start earning college credits immediately. The health industry has been an IBEST focus, with training for jobs in the medial assisting, CNA, LVN and associated fields. Nancy would like to take the concept of supporting content with basic skills training through on-line classes at AHC. There has been discussion in the past about establishing an on-site training center at AHC for basic skills, however, at this time we do not have a location available. We could go with a more virtual concept, for example, it has been noted that areas on campus that are open late get questions that are not related to their department because students don t know where to go for questions after hours. Establishing a 24-7 virtual help desk to support students with counseling questions might be an example of a new program funded by Title V. Department chairs could be quizzed on what areas they think the funds would be useful for. Title V grants tend to be for 5 year period.

10 Ardis gave the committee information about AB86, which is an adult education consortium project. The governor has released to the State $22 million for research analysis and recommendations on how to provide improved adult education. On-line, AB86 is described as: The purpose of AB86 is to provide grant funds to regional consortium to create and implement a plan to better provide adults in its region with: Elementary and secondary basic skills, including classes required for a high school diploma or high school equivalency certificate Classes and courses for immigrants eligible for education services in citizenship and English as a second language and workforce preparation classes in basic skills Education programs for adults with disabilities Short-term career technical education programs with high employment potential Programs for apprentices Four meetings will take place in the next 12 months to discuss areas for AB86 funding. Discussion will include a review of program areas to access what is being offered, what is missing, necessary resources, leverage of funding and what professional development funding may be available. Ardis has identified 40 plus partners outside of AHC that may be interested in attending one or more meetings. An all-day summit sponsored by the United Way will take place on Aug. 6 with discussion on topics other than literacy. The Workforce Development Center has done a lot of research in literacy and will hold a workshop in Solvang. They will be looking for input from people who work in the basic skills sector, especially as it relates to literacy. The cost of workshop is $100. Let Ardis know if you are interested in attending. Nancy and Mary Alice Majoue will be attending the League for Innovations 2014 conference next week. They will give a presentation on Mary Alice s math center project. The outcome of the project shows that 10 hours per week of math tutoring significantly improves student success and GPA in math courses. Nancy will type up a summary of sessions to share with the committee. No action.

11 Marla Allegre Regina Martinez Julia Raybould-Rodgers Will Bruce Nancy Meddings Luis Sanchez Dom Dal Bello Leslie Mosson Rob Senior Susan Farley Ardis Neilsen Deborah Strance Elaine Healy Melinda Nishimori Yvonne Teniente Julie Knight Glenn E Owen Margaret Tillery Mary Alice Majoue Carissa M Perales Kelly Underwood George Phelan Kiri Villa ASBG Student Representative: Esmeralda Ortiz Basic Skills Committee Agenda Thursday, February 27, :00 p.m., Room L-337 Call to order: Nancy Meddings, Basic Skills Committee Chair 1. Review minutes from last meeting (all) 5 minutes 2. Budget update (Meddings) 10 minutes 3. Discuss BSI and BS Committee for Summer/Fall 2014 (all) 30 minutes 4. Other 10 minutes Adjourn Agenda prepared by: Nancy Meddings Future meeting date: Thursday, April 17 th

12 Basic Skills Committee Date and Time November 20, :00 p.m. Meeting Place L-337 Chair: Nancy Meddings Note Taker: Ann Cardona Present: Absent: Guest: Resource document(s): Will Bruce, Susan Farley, Elaine Healy, Mary Alice Majoue, Regina Martinez, Nancy Meddings, Ardis Neilsen, Melinda Nishimori, Carissa Perales, Margaret Tillery, Kelly Underwood, Kiri Villa Marla Allegre, Dom Dal Bello, Julie Knight, Leslie Mosson, Glenn Owen, George Phelan, Julia Raybould-Rodgers, Luis Sanchez, Rob Senior, Yvonne Teniente Sandra Bierdzinski, attending for Leslie Mosson Documents noted herein can be found at MyGroups/Basic Skills Committee Agenda No. 1 Agenda No. 2 Review minutes from last meeting (all) Minutes were discussed, approved, and seconded. No action Budget update (Meddings) The Chancellor s office internet site posts professional development opportunities for BSI. Nancy forwards information to AHC departments if applicable. Funds for professional development are set aside in the BSI budget. Budget review: FY11-12 budget was reviewed. Actual amount of funds received for FY11-12 is $115, Actual amount received in previous years was $196K. FY12-13 was entire $196,926. The current balance of the FY12-13 budget is $184, in usable funds, however, the balance will be lower after the fall semester because funds have been used this semester. Expected funding for FY13-14 will be $196K, but we are not guaranteed the entire amount. The funds are sent to AHC in incremental amounts, as a result, AHC can t spend the funds or approve use of the funds until it is received by the college. Nancy asked for questions - there were none. Spring 2014 proposals have been added to the MyHancock portal. The request level this semester is $158K without professional development. The proposal amounts are usually not exact because benefit calculations are sometimes not included in the proposal, causing the proposal amount to be lower than actual spending or projects may not take place that cause more funds to be available than anticipated. Nancy likes to have a $10 to $20K buffer in the budget. If we fund the entire amount submitted in all of the spring proposals, there is a possibility that less funds will be available for summer and next fall. $60-$70K for both semesters if we spend at the level submitted for spring. The decision is based on FY13-14 funds received so far and if we want to spend more now and less later. It is a group decision. No action.

13 Agenda No. 3 Discuss BSI projects for Spring 2014 (all) There were not many new requests (projects that have not been done before) submitted for Spring 2014, with the exception of three projects submitted by Community Education. Community Education 1) Elaine Healy said the cost of the proposal to purchase GED software and textbooks is around $40K. In January, GED testing will be computer based, along with content. The new GED test will be different than previous versions. Emphasis will be on reading and writing. Twenty-five licenses for Aztec software are needed for limited English students, along with 50 Plato licenses and textbooks for students in GED classes. GED hasn t been updated since Plato and Aztec were funded in the past. 2) Rosetta Stone software will be used for the noncredit ESL lab on campus, at Atkinson Park, and at the Solvang and LVC campuses. The licensing cost for unlimited student use is $19K per year. Last year, the Driscoll grant helped fund $10K of the cost. There is a high demand for use of Rosetta Stone software. 3) Proposal for updating 8 non-credit ESL course outlines. Process was started a couple of years ago, but funds ran out. The goal is to split the course outlines into beginning and advanced levels. This will result in improved apportionment and enhanced funding when the college is able to issue certificates for the program. Questions about Community Ed proposals: Why does the proposal for the GED program include textbooks if the course material is software based (Plato and Aztec). Elaine replied some courses are lecture based and instructors will use textbooks in a classroom setting. Not all classes can run in the computer lab because of restricted space for computers. Classroom learning will be backed up by computer use. The test is electronic. Writing Center The Writing Center pilot program at LVC did not happen in fall, moving the project to spring. Proposals need to be resubmitted because the project did not take place in the same semester the proposal was submitted in. Kelly said about $500 was used for part-time faculty salary for a couple of hours of work as a trial. Counseling Question mandatory orientation for Counseling isn t it a 3SP funded program. Will replied they are trying to get an online orientation going, but it won t be ready until the summer. Yvonne told Nancy 3SP won t happen until the fall. This request is until 3SP funds are received in the January timeframe. Could BSI fund for a couple of months and 3SP fund for a couple of months? Discussion ensued without definitive answer. Online orientation, assessment and counseling will not need BSI funding in future semesters, after 3SP funds are received. David Hernandez attended the meeting for Yvonne. Yvonne would like the committee to know that the new student orientation has served approximately 300 students as of July % of the students did not have knowledge of processes that Counseling assists them with. Counseling would like to use BSI funds for peer educator positions to assist students with counseling appointments, which helps the counselors be more prepared. Additionally, peer facilitators assist students with registering on-line. They hope to hire 4 peer educators.

14 Agenda No. 4 Other Smarthinking hours left on contract for the Tutorial/English Department proposal. Regina will check. Regina will check on the number of hours left in the Smarthinking account. Other Nancy informed the committee that the BSI Outcomes Reports for this semester will be due at the end of the semester, in the February timeframe. Nancy will submit the proposals to the Student Learning Council after the BSI Committee approves them. The Student Learning Council does not meet often, as a result, we need to prepare now. There are options in terms of funding. Nancy hopes we will get the full funding for FY In the meantime, the committee may want to consider not having proposals in the summer to save funds for Fall Another option would be to scale back proposal funding in the summer and the fall. 10% cut in funding would equal $8,000 more funding for Spring The Committee needs to make the decision. The Student Learning Council will meet only one more time this semester. Minimum wage goes up in July. An increase in minimum wage will affect funding available for peer facilitators. Summer proposals $120K was funded for proposal in the summer/spring semesters this year; $43K for summer 2013 and $80K for Spring We still have a lot of funding for FY12-13 that hasn t been expensed yet. May need to weigh summer/spring needs. Funds are based on our basic skills enrollments. FY11-12 = $116K total allotted with approximately $30K remaining. FY $196K total allotted with 184K remaining, $160K to use for spring 2014 and $60K for summer and fall available. FY13-14 is received in increments. Not yet actual dollars. $196K expected funding. Kelly requested time to reconsider her current request vs. what she will need in the summer and fall. Nancy asked committee members if their department will have BSI activities in the summer. LAP, Community Ed, and EOPS said they can skip summer requests. Library (Sandra) said their request is not urgent, can wait. Mary Alice said she can cut back a little. Melinda said they do need someone for summer to prepare for fall. If departments decide to do spring scale back, amount can be targeted for summer. Susan asked if there is a possibility that funds will not be allotted for FY Nancy answered that it is possible; so far we have received $55K. No one was opposed to banking summer funds if a spring proposal is trimmed. The trimmed amount will go to the department who trimmed the amount. Student Learning Council is interested in presenters to talk to the council about what they have done with BSI funds. Nancy also tries to occasionally put something in the News to Know publication to highlight BSI. Kelly said she would like to present for both Academic Senate and Student Learning Council.

15 The BSI annual report has been added to the MyHancock portal. The narrative is at the very end of the report. Nancy used IRP and Chancellors figures for reading and math there is a trend toward our goal of an improvement of 5% or a little more. Nancy used AHC data going back to and the figures show BSI funds are helping with retention rates. ESL figures were not accurate because there was coding mistakes in the past. Each department should let Nancy know by Monday, November 25 th at noon if they plan to trim funds requested from their spring 2014 proposal to be applied to summer Let Nancy know if you would like to present at the Student Learning Council or Academic Senate meetings.

16 Marla Allegre Regina Martinez George Phelan Will Bruce Nancy Meddings Robert Senior Dom Dal Bello Leslie Mosson Julia Raybould-Rodgers Susan Farley Ardis Neilsen Luis Sanchez Elaine Healy Melinda Nishimori Yvonne Teniente Julie Knight Glenn E Owen Margaret Tillery Mary Alice Majoue Carissa M Perales Kelly Underwood Kiri Villa Guest: Sandra Bierdzinski, attending for Leslie Mosson Basic Skills Committee Agenda Wednesday, November 20, :00 p.m., Room L-337 Call to order: Nancy Meddings, Basic Skills Committee Chair 1. Review minutes from last meeting (all) 5 minutes 2. Budget update (Meddings) 10 minutes 3. Discuss BSI projects for Spring 2014 (all) 65 minutes 4. Other 10 minutes Adjourn Agenda prepared by: Nancy Meddings

17 Basic Skills Committee Date and Time September 18, :00 p.m. Meeting Place L-337 Chairs: Nancy Meddings Note Taker: Ann Cardona Present: Absent: Guest: Resource document(s): Will Bruce, Susan Farley, Mary Majoue, Regina Martinez, Nancy Meddings, Leslie Mosson, Ardis Neilsen, Glenn Owen, George Phelan, Margaret Tillery, Kelly Underwood Marla Allegre, Dominic Dal Bello, Elaine Healy, Julie Knight, Melinda Nishimori, Carissa Perales, Luis Sanchez, Rob Senior, Kiri Villa, Yvonne Teniente, Julia Raybould-Rodgers, Cynthia Diaz for Yvonne Teniente Documents noted herein can be found at MyGroups/Basic Skills Committee Agenda No. 1 Agenda No. 2 Review minutes from last meeting (all) Agenda item 2 was reviewed concerning information provided by Barbara Illowsky about future outcomes reporting. Attachments (4a) Long term goals and (4b) action plans were also reviewed. There were no questions. Minutes were approved by motion and seconded. No action items. Review Charge of the Committee (all) Nancy passed out the Charge of the Committee document. Changes to the document were previously made and forwarded to the Student Learning Council, but did not get changed in the CCPD. Nancy will resubmit. Glenn explained that the Academic Senate wants to identify who is on CCPD committees for informational purposes, not to micro-manage the committees. Because the faculty represents Academic Senate, they should be appointed by Academic Senate. Nancy was contacted by Marla inquiring who is representing what departments. An informal inquiry sheet was passed around during the meeting to determine what constituency the members represent, but no one seems to have been formally appointed. Agenda No. 3 Last year, Nancy agreed to serve as the BSI Committee Chair for 2 years. Nancy has discussed BSI with Kevin Walthers and inquired if he felt there should be a change in the management of BSI should faculty run BSI or keep as Nancy. Kevin commented if BSI goes back to faculty, the entire project would go to faculty, including bookkeeping. No action items. Update from State BSI (Meddings) 3CSN Training - Nancy handed out a flyer on the training. If a BSI committee member would like to attend, funds for professional development have been allotted in the current BSI budget. Basic Skills Completion Report is available via the link from the Chancellor s office that Ann sent to all members. The document replaces the poppy copy that was distributed in Page 20 from the document was reviewed, showing the table describing the Annual Successful Course Completion Rate for Credit Basic Skills Courses. Grade C or better is considered successful course completion. Nancy has been trying to track our data on the Cohort system.

18 Agenda No. 4 AHC reporting - We are not seeing a real dramatic change in our basic skills reporting overall. Averages over 2007 up to 2012, show a trend towards an increase in success and completion. However, the data goes up and down over the semesters. Algebra was originally submitted as a BSI course incorrectly. It has probably not been corrected at the chancellor s office. Categorical spending guidelines The State wants projects that are scalable and sustainable. Nancy feels that in the future the State may not fund proposals that do not fit into one of the categories. They have not restricted us this year, but it may come up in the future. Peer facilitators - The State realizes that some colleges were using BSI funds for fingerprinting of peer facilitators, scholarships, and stipends for peer facilitators they are absolutely not eligible expenses. Projects are shown on page 22 of the hand out. The State is pushing that we replicate those projects because they have had good outcomes. Project continuation - Margaret asked about continuing projects. One way to continue a project is it institutionalize it by making it so successful that the district is interested in funding it another way or to make it sustainable by making a video from the project so students can review the project contents over and over. ESL students - Nancy and Ardis have discussed how ESL students can get continuing help. Discussion involved starting a center for focused support. It would be scalable but not necessarily sustainable. No action items. Discuss BSI projects in terms of annual report (all) BSI budgets has been closed out has been allocated with $50,000 remaining. AHC expected less funding for the budget year due to incorrect reporting of Algebra classes, however, the same amount has come in. The budget amount is $196,196. The budget looks fine. Some departments couldn t totally expend the amount of their proposal due to loss of staff or other issues. In the last year, there have not been any issues of a department over-spending. Proposal approval process - Glenn asked how the committee accepts and approves projects. Proposals are submitted to the committee by the person requesting funds. The committee reviews each proposal. Approval of proposals is not automatic; the committee has requested changes to a proposal in the past if it didn t fit the budget or parameters. On a couple of occasions, the person submitting the proposal has attended a BSI committee meeting to present their proposal. After the committee approves the proposals, a summary sheet is forwarded to the Student Learning Council. Annual report is due to Chancellors office on October 10 th. Electronic and hard copy. Long term goals were reviewed (attached to the last minutes). For the reporting period, the State is asking for more detail to the report, such as how much funding are we allocating to the longterm goals and how much of our funding is going to each of the categories. One reason the State wants so much financial detail is that colleges are returning money to the State because they have left over funds. In the last 3-4 years, AHC has not returned funds to the State. Nancy is asking everyone to look at the activities you ve done and the ones you will be proposing and give her a ball-park figure of what your requests will be this year.

19 Reporting to the State - Nancy has met with Laurie and Armando on the reporting. The current Cohort reporting is not correct, and may not be corrected until We have our internal reporting AHC s Fact Book and Crystal reports until there is a new Cohort. Categories in the report both coordination and research are allowable categories. AHC does not currently have proposals using either category. Proposals can fall under more than one category. Projects for spring and summer The forms will be sent out in early October. Mary Alice asked if a learning community would work and who on campus might be interested. The concept was discussed by Ethelwynne Reeves in the past. Will said in his memory the process was too rigid and there were scheduling issues. Needs to be more flexible (i.e.; drop in centers). Nancy remembers a project where classes were linked - Julie Knight was involved. Nancy believes that they were not happy with the outcomes. Leslie asked about a Basic Skills Center, Nancy replied the project was not approved as a Title V grant. Agenda No. 5 Gates Foundation Grant - Mount Sac has received a Gates Foundation grant and developed a MOOC. If someone wants to make it a project, we can get content. This is just for writing skills, not math, and is targeted at teaching effective writing skills for basic skills students at the college grade level. The content is free and data is available. Kelly has the link. Departments should submit a ball-park figure of proposals they plan to submit this year to Nancy by the middle of next week with projected spring and summer activities, including requested funding amounts. Activities that are the same are o.k. - please indicate if activity will be different. Nancy will send an to departments/individuals who did not attend today. Other No other discussion. No action items.

20 BASIC SKILLS COMMITTEE AGENDA Meeting Date: Wednesday, September 18, 2013 Time: 3:00 p.m. Location: L-337 Call to order: Nancy Meddings, Basic Skills Committee Chair Agenda: 1. Review minutes from last meeting (all) 5 minutes 2. Review Charge of the Committee (all) 15 minutes 3. Update from State BSI (Meddings) 20 minutes 4. Discuss BSI projects in terms of annual report (all) 40 minutes 5. Other 10 minutes Adjourn Agenda prepared by: Nancy Meddings

21 BASIC SKILLS COMMITTEE MEETING Thursday, April 18, :00 p.m., L-337 Present: Absent: Dominic Dal Bello, Susan Farley, Julie Knight, Mary Majoue, Regina Martinez, Nancy Meddings, Leslie Mosson, Melinda Nishimori, Carissa Perales, Julia Raybould-Rodgers, Yvonne Teniente, Mimi Velasquez Will Bruce, Elaine Healy, Ardis Neilsen, George Phelan, Rob Senior, Margaret Tillery, Kelly Underwood, Kiri Villa 1. Review minutes from the last meeting (All) Regina noted that she was at the last meeting but was noted as absent. Ann will change the meeting notes. The minutes were approved. 2. Review News/Changes/Budget (handout) (All) This summer, Nancy will work on adding BSI minutes and documents to the MyHancock portal. Nancy informed the committee that starting FY13-14 reporting period, we will have 2, not 3 years to spend funds. Copies of the Long-Term (5 year) goals were handed out, identified as (4a) Long-Term Goals and (4b) Action Plan (yellow copies). The original Poppy Copy expired in The State asked us to identify our own long terms goals and which activities we plan to complete that are related to the goals. We are now working off of the goals and plans in the two documents. The committee received the minutes from the March 12, 2013 Statewide Basic Skills Advisory Committee Meeting. Two actions that have been very successful state-wide were identified from the meeting; supplemental instruction/in-class tutoring and proactive or intrusive counseling where the counselors go into the Basic Skills courses (rather than having counseling hours and telling students they are available). Ardis Neilsen went to the statewide CCC Administrators meeting. Barbara Illowsky talked about changes/shifts such as reporting and push for outcomes due to colleges not using their funds. They are pushing for outcomes to see where funds are spent. The meeting discussed trends and outcomes from 112 colleges. Many colleges asked for a BSI coordinator in the past, but the current trend is more for funds to support tutoring. Basic Skills Committee Meeting Minutes 04/18/2013 Page 1

22 10/11 Budget: Is almost depleted. We are now using the FY11/12 and 12/13 budgets. Our allocation for FY12-13 will be less due to a coding error was previously $196K, has dropped to $165K for FY12/13. AHC was counting FTE for classes in Math 331 were coded as Basic Skills incorrectly if a class is transferrable or leads to a degree, it should not be counted in BSI reporting. FY 11/12 Budget: We have spent about half of the 11/12 budget; we have about $70K of the budget remaining. FY12-13 Budget: has received $113K so far. We have about $193K to use. We have $143K in requests for summer and fall We will not have much for Spring 2014 until the FY13-14 allocation comes in. 3. Summer and Fall 2013 Proposals Summer Review. Some activities are new, some have been done before. New proposals are the white board for the basic level English Dept/ARC classroom and develop templates for writing improvement for the English Dept. Fall Review. New proposals are the audiobooks for Reading, SmartThinking Online Tutoring Service, drop-in English tutors for the Tutorial Center and LVC Pilot Writing Center. All other proposals are a continuation of previous proposals. New student orientation. Peer support has been very effective in informing students about registration, orientation, counseling appointments and follow-up with students about the programs available to them. The need now is to focus on Basic Skills courses. Yvonne said Counseling gets a list of which students attend orientation, so they can determine which students are from the Basic Skills program. All summer and fall proposals correlate to the goals and actions listed on the hand-outs. Nancy checked with the Writing Center concerning classes that are funded with Basic Skills funds. Fall Proposals a reminder, funds that are not used at the end of a semester go back into the budget. Programs may reapply for the same proposal in the new semester but proposals are not allowed to roll over if they have not been completed. LAP how did they come up with 300 hours for their proposal? It does not appear there are enough hours, yet their proposal lists 300 hours. Margaret Tillery submitted the proposal. Writing Center/LVC Proposed pilot would be in the afternoon for the evening classes since LVC has mostly evening classes. Basic Skills Committee Meeting Minutes 04/18/2013 Page 2

23 Nancy will submit the summer proposals to Student Learning Council in the near future. Nancy will let the departments know about the approval of summer projects right away. Melinda requested start of their fall proposal before the fall semester starts. The funds will be used for a facilitator. Nancy will discuss with Melinda. Leslie asked about additional hours for the Library. Nancy said we may ask for some items to be institutionalized (District budgeted). Outcomes The reporting process has changed. The State is trying to track outcomes to determine if funds are really helping Basic Skills students. Nancy went over the questions she will be asked by the State for the October report to the State. In the future, she will ask the departments those questions to prepare for the report. She went on to explain that in 2006 the report to the state was relatively easy and that it is much more complex now. The state is especially interested in students who started out as non-credit students and transitioned to credit level courses. The Chancellors office web-site shows the new scorecard. There is a tab for remedial outcomes. English at AHC is not being reported due to a TOP code error. AHC s math remedial outcomes are about even with the State, but are pretty low. They are measuring how many people stayed in the Basic Skills program within a certain time period then took a credit course (about 25%). ESL students were 10%. There are variables in the reporting such as demographics. When AHC is compared to like demographics with other colleges, we are similar. Nancy reminded the committee of the Basic Skills taskforce recommendations. Primary goal is to inform AHC constituencies (mainly AHC staff and faculty) on the projects the Basic Skills Taskforce has approved and is working on. Ideas that were discussed at the last meeting include a showcase of Basic Skills projects, a Library display (already completed with books on Basic Skills subjects on a display shelf) and articles in AHC publications. The College Council expressed an interest in BSI articles in the NewsToKnow publication. Nancy will be asking departments in the future for information for the publication. Nancy will also be working on a BSI group on the MyHancock portal the targeted timeframe will be this summer. The next scheduled meeting is in the fall. There will be two meetings each semester. The first meeting will be an overview of the proposals from the summer, budget review, news updates and review of the report to the State that Nancy prepares. The second meeting will be to discuss projects for the spring. Basic Skills Committee Meeting Minutes 04/18/2013 Page 3

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25 BASIC SKILLS COMMITTEE MEETING Thursday, February 21, :00 p.m., L-337 Present: Absent: Will Bruce, Dominic Dal Bello, Susan Farley, Elaine Healy, Mary Majoue, Regina Martinez, Nancy Meddings, Leslie Mosson, Melinda Nishimori, Carissa Perales, Margaret Tillery, Kelly Underwood Kiri Villa, Ardis Neilsen, George Phelan, Julia Raybould-Rodgers, Yvonne Teniente 1. Review minutes from the last meeting (All) Nancy will the minutes from the last meeting. 2. Review News/Changes/Budget (handout) (All) Nancy explained to the committee that a Basic Skills Taskforce Meeting was held on February 12th. The Taskforce was developed from of the Planning Retreat that was held in late Fall During the Retreat, priority goals were identified and action taskforce groups were developed to make recommendations. Nancy distributed a memo to the Committee that is a summarized version of the main recommendations from the Taskforce. Rather than go through the Taskforce Meeting minutes line-by-line, the bulleted points on the memo are the main recommendations for promoting and marketing Basic Skills. The main recommendation from the Taskforce is that the Basic Skills Committee is doing a lot in Basic Skills activities that tie into the Basic Skills Summit priorities from April However, there is a strong feeling on campus that faculty and staff do not know what Basic Skills is doing and that we need to market Basic Skills projects. The bulleted items on the memo are a condensed version of the main recommendations of the Taskforce for promoting and marketing some of our Basic Skills projects. They would like members of the committee who have current projects to consider volunteering to do one or more presentations to promote what activities they are working on for Basic Skills. Nancy attends the Student Learning Council (SLC), however, they would like the individual project people to go to the SLC to describe the process, how it s going, and what benefit they would like. The Taskforce will not be an on-going group. Nancy will take recommendations from the Taskforce to SLC and College Council. The Basic Skills Taskforce is one of six taskforces that were developed at the Planning Retreat. Basic Skills Committee Meeting Minutes 02/21/2013 Page 1

26 Nancy asked for volunteers for the bulleted items shown on the memo. Leslie volunteered to do a Library display. Melinda or George will present to SLC. Nancy asked the committee to her with what activities they might be interested in. If there are enough people who would like to do a showcase, Nancy would be happy to help coordinate. A showcase in the Student Center is one idea, however, it s not mandatory. They were well received in the past, particularly if food was involved. A Basic Skills Coordinator was discussed (last bulleted item). Nancy said if a coordinator is funded from the Basic Skills budget it could be costly, and would possibly cut the budget in half. A committee member said perhaps the department who is given the funds should do the outreach and marketing, saving funds. Nancy is investigating the possibility of funding for a coordinator from the new Title V grant instead. We plan to resubmit for Title V this year. We missed by 5 points on the last proposal. The position could be institutionalized. Nancy reviewed the budget sheets. FY11-12 funding came in at the expected $196,920 and we are currently expensing from this budget. Nancy has been notified that FY12-13 budget will drop to $165,875 due to how many Basic Skills students were reported in P1. We reduced sections, resulting in less FTEs and fewer students, causing reduced funding. Nancy sent an to Luis Sanchez and Paul Murphy asking them to consider how Enrollment Management affects funding. She also sent an to Julia Raybould- Rodgers concerning English Department enrollment reduction (with Ardis as the previous dean) to investigate how many sections were cut. Dom reported that Math also had reductions that may have affected Basic Skills students. Will B. asked if student numbers were reported correctly. There were Banner errors last year that cost his department $17K. Their funding is also tied to number of students. They are looking at FTE based on last year s numbers. Will B. said they now check their numbers to insure they are being reported correctly. Funding was cut substantially due to incorrect number reporting in Banner. Nancy heard there was a coding problem. Contact Laurie P. to see if P1 report right Nancy Meddings. The committee reviewed the FY11-12 budget page, object code 8619 The budget is $196K, however, the actual column on the hand-out is what we have actually received so far, which is subject to change. We re still working on the FY10-11 and FY11-12 budgets. We work out of 3 budget years. The balance of the FY11-12 budget after this semester will be approximately $80K. Nancy will have more details at the second meeting of this semester. Basic Skills Committee Meeting Minutes 02/21/2013 Page 2