UPWP. Unified Planning Work Program. Bay County Transportation Planning Organization

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1 (July 1, 2018 June 30, 2020) UPWP Unified Planning Work Program Bay County Transportation Planning Organization Staffed by: West Florida Regional Planning Council 4081 East Olive Road Ste. A Pensacola, FL P.O. Box Pensacola, FL FAX Austin Mount, Executive Director: austin.mount@wfrpc.org, Ext. 201 Mary Beth Washnock, Transportation Planning Manager: marybeth.washnock@wfrpc.org, Ext. 228 Catalog of Federal Domestic Assistance (CFDA) Numbers: Highway Planning & Construction (PL) Federal Transit Administration Metropolitan Planning Grants (FTA Section 5305) Federal Aid Project (FAP) Number: M Financial Project (FPN) Number (this is the FM Number): Funded by: Federal Highway Administration Federal Transit Administration Florida Department of Transportation Florida Commission for the Transportation Disadvantaged Bay County Board of Commissioners Panama City Commission Panama City Beach City Council Lynn Haven City Commission Parker City Commission Callaway City Commission Springfield City Commission Adopted: April 25, 2018

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7 Federal Highway Administration Federal Transit Administration Florida Division Office Region 4 Office 3500 Financial Plaza, Suite Peachtree St, NW, Suite 1400 Tallahassee, Florida Atlanta, Georgia (850) (404) June 14, 2018 Sent Via Only Tim Smith Florida Department of Transportation, District 3 ISD Manager 1074 Highway 90 Chipley, FL Dear Mr. Smith: The following is in response to Florida Department of Transportation s (FDOT) June 1, 2018 transmittal of the Final Fiscal Year (FY) 2018/ /20 Unified Planning Work Program (UPWP) for our review that was developed and adopted by the Bay County Transportation Planning Organization (TPO) in coordination with the FDOT, the local transit service provider and other area planning process participants. Upon our review of the Final UPWP, we have determined that our comments on the draft UPWP have been addressed and the document satisfies the requirements of 23 United States Code (U.S.C.) 134, 49 U.S.C. 5303, 23 Code of Federal Regulations (CFR) Part 420, 49 CFR Part 18 and other pertinent legislation, regulations, and policies, with the exception of the tasks listed below. Please ensure that the Scope of Services for planning contracts and individual task work orders on continuing service contracts identified in the following tasks are sent to FHWA for review and approval prior to execution: Task C.2 LRTP Task C.5 Education, Training, Outreach and Public Engagement Task D.2 General Planning Consultant (if used) Task R.1 Rural and Regional Transportation Planning Late in the UPWP development process questions arose regarding how FDOT and the MPOs document transfers of funding for tasks that cross MPO areas. As a result, the documentation of these transfers is not consistent throughout the state. After July 1, 2018, changes will need to be made to the UPWP regarding the tasks and budget tables detailing the MPO s transfer of funds to

8 FDOT or another MPO if such tasks are included in the UPWP. FHWA will work with the MPO and FDOT to provide assistance in order to resolve this issue by October 31, As delegated in the January 2011 Memorandum of Agreement (MOA) between the Federal Highway Administration (FHWA), Florida Division and the Federal Transit Administration (FTA), Region IV for Administration of Transportation Planning and Programming, the FHWA approves the MPO s FY 2018/ /20 UPWP submitted by your office. The FY 2018/ /20 UPWP reflects $742,595 of Metropolitan Planning funds (PL) and $350,000 of Surface Transportation Program (STP) funds for 2018/19, and $456,125 of PL funds for 2019/20. The funds for FY 2018/19 are available upon an approved authorization. Expenditure invoicing and progress reports should be submitted quarterly, with copies to the FHWA. Expenditures incurred without prior authorization will not be reimbursed. The funds for FY 2019/20 will not be available for use until July 1, 2019 and may need to be adjusted prior to this date to accurately reflect the federal funds available to the MPO at that time. Close-out of the federal funds shall occur 90 days after the end of FY 2019/20 state fiscal year (by September 30, 2020). Any exception to this timeframe must have prior approval by the FHWA. We appreciate your staff s efforts in the development and review of this MPO s UPWP. If you have any questions, please feel free to contact Ms. Danielle Blackshear via danielle.blackshear@dot.gov or via telephone Sincerely, FOR: James Christian, P.E. Division Administrator Federal Highway Administration Electronic cc: Ms. Mary Beth Washnock, Bay County TPO Ms. Suzanne Lex, FDOT District 3 Ms. Donna Green, FDOT District 3 Ms. Stacie Blizzard, FHWA Mr. Rob Sachnin, FTA Region 4 Ms. Carrie Thompson, FDOT, (MS -21) Mr. Mark Reichert, FDOT, (MS-28) Mr. Alex Gramovot, FDOT (MS 28)

9 Legend Bay County MPA 2010 Adjusted FHWA Urban Areas Panama City Panama City North East Miles

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11 TABLE OF CONTENTS INTRODUCTION 1 ORGANIZATION AND MANAGEMENT 7 PROGRAM WORK TASKS WITH CORRESPONDING FUNDING TABLES 11 A.1 TPO ADMINISTRATION 13 A.2 TRAVEL 17 B.1 TRANSPORTATION INFORMATION MANAGEMENT 19 C.1 TIP/PROJECT PRIORITIES 21 C.2 LONG RANGE TRANSPORTATION PLAN 23 C.3 TRANSPORTATION SYSTEMS 25 C.4 MULTI-MODAL PLANNING 27 C.5 EDUCATION, TRAINING, OUTREACH AND PUBLIC ENGAGEMENT 31 D.2 TRANSPORTATION PROJECT DEVELOPMENT/TECHNICAL ASSISTANCE 35 R.1 REGIONAL AND RURAL TRANSPORTATION PLANNING 37 STATEMENTS AND ASSURANCES 39 FTA SECTION 5305 APPLICATION 47 COMMENTS ON DRAFT 55 CALCULATION OF INDIRECT COSTS LETTER 71 FUNDING TABLES 75 TABLE 1 AGENCY FUNDING PARTICIPATION FY TABLE 2 AGENCY FUNDING SOURCES BY TASK FY TABLE 3 AGENCY FUNDING PARTICIPATION FY TABLE 4 AGENCY FUNDING SOURCES BY TASK FY TABLE 5 LOCAL MATCH FOR FTA AND MPOAC 81

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13 Introduction Organization and Management

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15 I. INTRODUCTION 1. A BRIEF INTRODUCTION TO THE UPWP The United States Code of Federal Regulations defines a Unified Planning Work Program (UPWP) as a statement of work identifying the planning priorities and activities to be carried out within a metropolitan planning area. At a minimum, a UPWP includes a description of the work and resulting products, indicates who will perform the work, provides timeframes and deadlines for completing the work, the cost of the work, and the source(s) of funds. The UPWP is approved by the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA). It is used to monitor the expenditure of Federal and State funds. The UPWP also serves as a strategic management tool, allowing the TPO the administer its planning responsibilities with available revenues. The UPWP is required under Chapter and (5) (d) and (e) Florida Statues. The UPWP is prepared in accordance with the Florida MPO Program Management Handbook, the Americans with Disabilities Act of 1990 (ADA), and Title VI of the Civil Rights Act of This document reflects Title VI Environmental Justice, Limited English Proficiency (LEP), and State Planning Emphasis Area (PEA) provisions that the Bay County TPO addresses in its transportation planning activities. The Bay County TPO FY2019 FY2020 UPWP includes tasks for two (2) years. For each task the following is provided: required tasks associated work products previous major accomplishments financial participation by funding agencies responsible agencies for completing each task 2. MPO HANDBOOK REQUIRED UPWP WORK ELEMENTS AND COORDINATED FY2019/FY2020 TASKS The UPWP has been revised to compress the duties into fewer tasks, which address the work elements reflected in Section of the MPO Handbook. This has been implemented to better reflect the nature of the tasks and to better manage the funding. The work elements and associated tasks in the Bay County TPO s UPWP are as follows: WORK ELEMENT: ADMINISTRATION Tasks required to manage the transportation planning process on a continual basis including program administration, development, review and reporting, anticipated staff development and an annual single audit. For ease of budgeting, fund encumbering, and invoicing, MPOs are highly recommended to include all administrative costs for the entire UPWP in one administrative task (or group of subtasks). Task A.1 TPO Administration The administration section describes task functions required to manage the transportation planning process on a continual basis, including program administration, development, review and reporting, anticipated staff development and an annual audit as required by 23 C.F.R (c). This task Page 1

16 now includes capital purchases, direct expenses, maintaining TPO files and data, and regional coordination to staff the Northwest Florida Regional TPO. Preparation and maintenance of the UPWP, has also been moved into Task A.1. The UPWP section pertains to functions for producing a budget, making necessary modifications and amendments, and monitoring the expenditures and invoicing. Task A.2 Travel This task funds efforts to provide reimbursement for travel to training, conferences, meetings, and other activities to support the programs in this work program and to keep staff current with updated trends and technologies. WORK ELEMENT: DATA COLLECTION Tasks to monitor area travel characteristics and factors affecting travel such as socioeconomic, community and land use data, transportation system data, natural, physical, and human environmental concerns and issues. B.1 Transportation Information Management This task includes data collection that is necessary as a supporting element to transportation planning projects and projects, Geographic Information System (mapping) support, and Efficient Transportation Decision Making (ETDM) which is used in the early evaluation of projects by FDOT and other agencies is included in this task. WORK ELEMENT: TRANSPORTATION IMPROVEMENT PROGRAM (TIP) Tasks for the development and management of the TIP. C.1 Transportation Improvement Program (TIP) / Project Priorities This task is for work on the annual cycle for the determination of projects for the FDOT work program through development of the Project Priorities and the TIP. WORK ELEMENT: LONG RANGE TRANSPORTATION PLAN (LRTP) Tasks for development of the LRTP. C.2 Long Range Transportation Plan (LRTP) The task includes managing consultants when necessary and overseeing the assembly of data, public input, and travel demand data in developing the LRTP. The LRTP should have a minimum of a 20-year planning horizon and be updated every five years. It should include both long and short-term strategies consistent with federal, state and local goals and objectives. WORK ELEMENT: SPECIAL PROJECT PLANNING Tasks related to non-recurring planning projects or activities that do not fit easily into other categories, e.g., addressing a Federal TMA or FDOT certification finding. D.2 Transportation Project Development/Technical Assistance This task will serve as a place holder for any upcoming special projects requested by local governments or the State of Florida. Page 2

17 R.1 Regional and Rural Transportation Planning Regional Transportation Planning - The Northwest Florida Regional TPO and the Bay Gulf Holmes Washington Partnership both have interlocal agreements and structures for the oversight of regionally significant projects in their respective TPO areas. Rural Transportation Planning - Florida has indicated that planning that takes the non-urbanized or rural areas into consideration needs to be incorporated into that metropolitan planning process. The focus areas should be on how the urbanized or metropolitan area benefits from the consideration of the transportation system in the rural areas, hat pockets of population will be brought to the urbanized area due to employment opportunities that create significant corridor use, and what trails are potentially planned in the rural areas that lead to the urbanized area or continue into the urbanized area. WORK ELEMENT: PUBLIC PARTICIPATION Tasks to implement the MPO s public participation program during the development of the UPWP, LRTP, TIP, and other plans and programs as required. C.5 Education, Training, Outreach and Public Engagement All activates outlined in the Public Participation Process Manual are in this task, including Title VI compliance. This also includes Title VI compliance. Management of the WFRPC website has been included in this task as well. WORK ELEMENT: SYSTEMS PLANNING Tasks related to recurring planning studies/projects, such as transit, bike/pedestrian, Transportation Demand Management, or transportation disadvantaged planning. C.3 Transportation Systems This task includes all work related to Transportation System Management (TSM), Congestion Management Process Plan (CMPP), Intelligent Transportation Systems (ITS), Freight Planning, and Air Quality Planning. C.4 Multi-Modal Planning This task includes planning efforts for non-single occupancy travel, including public transportation planning, bicycle and pedestrian planning, as well as planning for the transportation disadvantaged. 3. A CURRENT OVERVIEW OF THE STATUS OF COMPREHENSIVE PLANNING ACTIVITIES Long Range Transportation Plan The current Bay County TPO LRTP was adopted in June of The document has been amended two times since adoption. 4. CURRENT LOCAL AND REGIONAL PLANNING PRIORITIES Operating and maintaining the areawide traffic signal system will decrease traffic delays and improve traffic flow in the county. Page 3

18 Construction of sidewalks on Front Beach Road will improve pedestrian safety for the residents and tourists in Panama City Beach. The widening of State Road 22 and Panama City Beach Parkway will improve traffic congestion in Callaway and Panama City Beach. 5. TITLE 23 AND TITLE 49 CHAPTER 53 PUBLIC TRANSPORTATION PLANNING TASKS The following public transportation tasks are planned for FY2019 and FY2020 and can be found in Task C.4 Multi-modal planning: Technical assistance and staff support for public transportation in the Panama City, FL UZA Project administration and oversight implementation for remaining JARC and New Freedom funds Development of Transit Asset Management (TAM) Plan 6. AIR QUALITY PLANNING ACTIVITIES The Bay County TPO is currently in attainment and no non-attainment maintenance as required at this time; however, air quality continues to be monitored by the TPO staff and reported to the TPO and its advisory committees on a quarterly basis. The TPO staff also participated in the Clean Cities Coalition, promoting clean air initiatives and awareness. 7. SOFT MATCH Section 120 of Title 23, U.S.C., permits a state to use certain toll revenue expenditures as a credit toward the non-federal matching share of all programs authorized by Title 23, (except for emergency relief programs) and for transit programs authorized by Chapter 53 of Title 49, U.S.C. This is a soft match provision that allows the federal share to be increased up to 100% to the extent credits are available. The soft match amount being utilized o match the FHWA funding in the UPWP is 18.07% of FHWA program funds for a total of $279, APPROVED INDIRECT COST RATE The approved indirect cost rate is PUBLIC PARTICIPATION PROCESS The Bay County Transportation Planning Organization (Bay County TPO) created a Public Participation Plan (PPP) to provide guidelines for achieving optimum engagement of the public when developing Page 4

19 major planning documents and programs. Quality public participation is solicited before the planning process begins and continues throughout the process, helping to avoid, minimize and mitigate project impacts while providing the best solutions. The primary goals of the Bay County TPO s PPP are to: Inform the public, to the maximum extent possible with available resources, of opportunities to participate in the transportation decision-making process. Involve the public early and often in the transportation planning process. Reach out to the geographical, organizational and demographic communities that compose the TPO planning area to increase the public s opportunity to participate in developing transportation plans and services. Improve the Public Participation Process Continually identify and implement ways to improve the public participation processes. In addition to providing guidelines for reaching out to the public, the PPP also addresses Title VI and Environmental Justice. 10. FEDERAL AND STATE PLANNING EMPHASIS AREAS STATE PLANNING EMPHASIS AREAS Rural Transportation Planning MAP-21 is the first federal legislation to define the structure and responsibilities of designated regional transportation planning organizations. Florida Statues also requires coordination with local governments, including those in rural areas. To address this area of emphasis, the TPO will work with FDOT District 3 to incorporate the needs of neighboring rural communities into all appropriate planning efforts. Transportation Performance Measures FHWA has finalized six interrelated performance rules to implement the transportation performance measures framework established by MAP-21 and the FAST Act. The measures are: improving safety maintaining the condition of the infrastructure reducing traffic congestions improving the efficiency of the system and freight movement protecting the environment reducing delays in project delivery State DOTs and MPOs must establish targets for each measure. The new performance measures will be accounted for in the UPWP. The Bay County TPO will address the performance measurements in Tasks C.1, C.2, C.3 and C.4. Page 5

20 ACES (Automated/Connected/Electric/Shared-Use) Vehicles FHWA says that transportation is in the midst of disruptive change from new technologies (automated and connected vehicles); new institutions (shared mobility firms); and changing attitudes (reduced car ownership). The Bay County TPO will prepare the region for the upcoming impacts of technology on transportation choices by including these in the following documents: LRTP Pedestrian Bicycle Plan Transit Planning Intelligent Transportation Systems Freight Planning There are no Federal Planning Emphasis Areas. FEDERAL PLANNING FACTORS In December 2015, the Fixing America s Surface Transportation Act (FAST Act) was signed into law. The FAST Act serves as the primary surface transportation legislation and is valid until September 30, The bill Page 6

21 identifies ten factors that shall be considered as part of the review of projects and plans. Those factors are as follows: II. ORGANIZATION AND MANAGEMENT TPO STRUCTURE - PARTICIPANTS, ROLES, AND AGREEMENTS The Bay County TPO was established by designation of the governor and an interlocal agreement in 1981, following the 1980 Census. The interlocal agreement was most recently updated on February 15, 2015 per Resolution BAY The membership of the Bay County TPO is apportioned as follows: five (5) members from the Bay County Commission five (5) members from the Panama City Commission two (2) members from the Callaway City Commission one (2) members from the Panama City Beach City Commission one (1) member from the Parker City Commission two (2) members from the Lynn Haven City Commission one (1) member from the Springfield City Commission one (1) member from the Mexico Beach City Commission. The TPO maintains several additional agreements. The Transportation Planning Funds Joint Participation Agreement, or PL Agreement was updated and executed in May of This agreement specifies the requirements for and process of receiving federal planning funds passed through the Department of Transportation. The agreement is signed by the TPO and Department of Transportation. The Intergovernmental Coordination and Review (ICAR) and Public Transportation Coordination Joint Participation Agreement, provides a framework for review of federally funded projects in the urbanized area and for incorporating port, aviation, and transit projects into TPO plans. The West Florida Regional Planning Council is the regional clearinghouse for review of federal funds, the TPO is the transit agency, the City of Panama City is the Port Authority and Panama City and Bay County are the Airport Authority. Therefore, the agreement is signed by the TPO, West Florida Regional Planning Council, Panama City Port Authority, and Panama City-Bay County International Airport Authority. The agreement was updated and executed on January 2011 and was reaffirmed in April The TPO maintains bylaws, which describe the operating procedures for the TPO and its advisory committees. The bylaws were adopted on June 17, 2004 and amended on December 4, A Technical Coordinating Committee (TCC), a Citizens Advisory Committee (CAC), and the Local Coordinating Board (LCB) advise the TPO. Ad hoc committees, to advise the TPO and its staff are formed as needed. Each committee carries out its prescribed tasks and responsibilities at regularly scheduled and, at times, special meetings. Areas addressed by these ad hoc committees in the past include freight mobility, transit, congestion management, and corridor management. Page 7

22 The Transportation Division of the West Florida Regional Planning Council (RPC) is the designated professional staff to the Bay County TPO and performs the work required to maintain the continuing, cooperative and comprehensive planning process. The RPC serves ten counties and is unique in their role of staffing three (3) separate TPOs in West Florida. A Staff Services Agreement, originally established in August 1981, between the TPO and the RPC establishes this staffing arrangement. The Transportation Division of the RPC coordinates with officials serving the rural areas outside the Metropolitan Planning Area Boundary of each TPO. This is accomplished through a Work Program Liaison contract with the FDOT. Staff assembles and disseminates data, reports, and other information generated through the continuing, comprehensive, and cooperative transportation planning process. The West Florida Regional Planning Council provides an annual audit of all programs. The Council also develops an indirect cost rate, which is applied to all program budgets. The indirect cost rate is developed according to applicable federal guidelines and is distributed to the Economic Development Administration and the Florida Department of Transportation as the cognizant federal and state agencies. State assistance is provided primarily through the District 3 Office and the FDOT District 3 Urban Area Liaison. The District provides match for the Federal Transit Administration Section 5303 program for public transportation technical assistance. The TPO receives FDOT District 3 support with data for and output from the regional transportation planning model that covers 10 counties in West Florida. The Department s Bureau of Multi-Modal Systems Planning and Division of Planning and Programming also aids with training programs and policy direction to the TPO. Resource agency input on projects is received through the statewide Efficient Transportation Decision Making Process. FDOT D3 Districtwide Planning Activities: The Florida Department of Transportation District Three District Wide Planning activities for FY18/19 FY 19/20 include the following: GIS Application Development and System Maintenance Systems Planning and Reviews Interchange Reviews Travel Demand Model Development (FSUTMS) Efficient Transportation Decision Making (ETDM)/Community Impact Assessment Statistics Federal Functional Classification Traffic Counts Program Modal Development Technical Support State Highway System Corridor Studies State Highway System Complete Streets Classification Growth Management Development Impact Reviews Federal assistance and coordination are provided through the Federal Highway Administration, Federal Transit Administration, and the Environmental Protection Agency. Input is sought from the US Air Force, US Navy, and the Department of Defense due to the large military presence in the Urbanized Area. Page 8

23 Section 1352, Title 31, U.S. Code, requires that no federal appropriated funds may be used for lobbying purposes. Florida Statutes contains a similar requirement for state appropriated funds. The required certification is included within this document on pages Assurance that the TPO does not use federal funds for procurement of services from individuals who have been disbarred or suspended in accordance with provisions of 49 CFR Part 29, Subparts A through E is also included. The Federal Transit Administration Section 5305 Grant Application is included in the UPWP on pages TPO BOUNDARIES The Bay County Metropolitan Planning Area (MPA) Boundary includes all of Bay County and a small portion of Walton County along US 98 just past the county line. This was established by the TPO and approved by the governor. The TPO boundaries will be reviewed and updated, if necessary, based on the 2010 Census. REGIONAL PLANNING Regional planning and coordination of transportation plans is a focus of the Florida Legislature and transportation agencies. In 2006, the Legislature created the Transportation Regional Incentive Program (TRIP), a 50/50 matching program for projects identified by qualifying regional partnerships. The Bay County TPO joined with three surrounding rural counties of Gulf, Holmes and Washington to create the Bay, Gulf, Holmes Washington Regional Transportation Partnership (RTP). The RTP meets quarterly as needed. This entity has approved a regionally-significant transportation network, priorities, bylaws, and a public involvement program. The RTP also annually adopts project priorities for TRIP. In 2005, the Florida Legislature created the Northwest Florida Transportation Corridor Authority, an 8-county authority focused on US 98 and roads that connect to and will supplement capacity on US 98; as well as important evacuation routes. The three (3) TPOs in northwest Florida coordinate with the Authority and provide their adopted Long Range Transportation Plans as reference for creation of the Authority s Master Plan. The Authority originally adopted its Master Plan in A new Master Plan was adopted by the in However, the Florida Statute Section still states that the board must update the Master Plan prior to July 1 st every year. Page 9

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27 A.1 TPO ADMINISTRATION Purpose: This section includes tasks required to manage the transportation planning process on a continual basis including program administration, development, review, and reporting. This covers staff development and an annual audit as required by 23 C.F.R (c). This task includes time working on the Unified Planning Work Program, which includes the two-year budget and monitoring of expenditures and work performed. Capital purchases, direct expenses, and maintaining TPO files. Staff time spent at trainings, conferences and workshops pertaining to this task can be charged to this task. Previous Work Completed: Preparation and distribution of planning documents including bi-monthly agendas and minutes as well as RTPO materials, as needed Technical assistance and preparation of documents for TPO and committee meetings Coordination with federal, state, and local partners Preparation of contracts and agreements Preparation of certification documents Attendance at workshops and training sessions Completion of TPO agreements Submission of UPWP Work Program and Budget to relevant agencies Documentation for quotes was prepared as required Direct expenses included printing, office supplies, notices of public meetings, postage, software licenses and maintenance agreements, and allowable expenses for public involvement expenditures Legal review of documents Required Activities Technical assistance and staff support to TPO and advisory committees Preparation and distribution of TPO and advisory committee agenda packets, meeting minutes, resolutions, plans, documents, etc. Coordination with partner agencies including FDOT, and staff support for joint meetings Preparation and participation in annual Joint State-TPO Certification Preparation and submission of progress reports and invoices Provision of documentation of quotes Review and update of agreements and TPO administrative documents Maintenance of financial records and annual audit Provide indirect cost rate proposal to funding agencies Capital Expenditures over $5,000 require authority from FDOT and FHWA Coordination of travel and participation at general trainings, conferences, and meetings for staff and board, including those of the MPOAC Selection and management of consultant support Maintenance of FY UPWP Create FY2021/FY2022 UPWP Purchase office supplies, postage and equipment Maintain TPO files and records as per applicable retention schedule to include electronic and some hard copy files Use of the WFRPC web address book database to keep TPO and advisory committee member information updated Procurement of equipment as needed Legal review of documents as needed Maintenance of inventory Purchase computers, software and office equipment Page 13

28 End product: Completion Date: Responsible Agency: Bi-annual Meetings with FDOT, Bi-annually FHWA and MPOAC Joint State-TPO Certification January 2019/January 2020 Facilitate TPO and Advisory Committee Meetings As Scheduled/Generally Every Other Month Complete Annual Audit March 2019/March 2020 Provide Indirect Cost Rate Proposal Attend MPOAC and General Meetings, Workshops,Trainings Make Capital Purchases Maintain Financial Records Pay Invoices Maintain FY2019/FY2020 UPWP Spring 2019/Spring2020 Quarterly/As Needed As Needed Ongoing Monthly As Needed Review Inventory Spring 2019/Spring 2020 Complete FY2021/FY2022 UPWP Spring 2020 Purchase Computers, Software and Office Equipment Summer 2018 FDOT/FHWA FDOT/TPO Responsible Agency: TPO Page 14

29 A.1 TPO Administration Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services FHWA FHWA FTA (PL) (SU) 5305 $202,290 $ 37,844 3,784 3,784 - $247,703 Subtotal: $202,290 $0 $ 37,844 $ 3,784 $ 3,784 $0 $247,703 None $0 C. Capital Purchases Estimated Budget Detail for FY 2019 FTA State Match FTA Local Match Trans. Disad. Subtotal: $0 $0 Total Subtotal: $0 D. Other Direct Expenses $22,250 $22,250 Subtotal: $22,250 $22,250 E. Staff Services Fee $110,551 $20,682 $2,068 $2,068 $135,370 Subtotal: $110,551 $20,682 $2,068 $2,068 $135,370 Total: $335,091 $0 $ 58,526 $ 5,853 $ 5,853 $0 $405,322 A.1 TPO Administration Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services Estimated Budget Detail for FY 2020 FHWA FHWA FTA (PL) (SU) 5305 FTA State Match FTA Local Match Trans. Disad. $76,016 $ 39,149 $3,915 $3,915 $122,995 Subtotal: $76,016 $0 $ 39,149 $ 3,915 $ 3,915 $0 $122,995 None $0 $0 Subtotal: $0 $0 Total $0 $0 Subtotal: $0 $0 D. Other Direct Expenses $5,000 $5,000 Subtotal: $5,000 $5,000 E. Staff Services Fee $41,542 $21,395 $2,140 $2,140 $67,217 Subtotal: $41,542 $ 21,395 $ 2,140 $ 2,140 $67,217 Total: $122,558 $0 $ 60,544 $ 6,054 $ 6,054 $0 $195,211 Page 15

30 FY 2019 Other Direct Expenses - Detail Office Supplies $ Public Notices $ Mail Chip $ Office Equipment $ Map Mounting $ Shutterstock $ Postage $1, ESRI, Software, etc. $1, Computers/Furn. $18, Total $22, FY 2020 Other Direct Expenses - Detail Office Supplies $ Public Notices $ Mail Chip $ Office Equipment $ Map Mounting $ Shutterstock $ Postage $1, ESRI, Software, etc. $1, Computers $1, Total $5, Page 16

31 A.2 TRAVEL Purpose: This task covers travel to training, conferences, meetings, and other activities to support and stay up to date on current programs, policies and technologies, in accordance with C.F.R., requiring that it is reasonable, allowable, and participation of the individual s travel is necessary to the Federal award. Previous Work Completed: Travel includes routine trips for TPO meetings and FDOT project meetings as well as to conferences, transportation related meetings and workshops. Required Activities: Communication with FDOT when travel is out of the state of Florida to ensure that travel is consistent with policy/statute Coordination with FDOT regarding travel invoices End product: Completed travel vouchers Disbursement of travel reimbursements, according to FDOT, Federal and WFRPC travel policies Completion Date: Monthly Monthly Responsible Agency: TPO Page 17

32 A.2 Travel Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 Subtotal: $0 Subtotal: $0 See Task A.2 $ 22,000 $5,000 $500 $500 $ 28,000 Subtotal: $ 22,000 $5,000 $500 $500 $ 28,000 D. Other Direct Expenses Estimated Budget Detail for FY 2019 FTA State Match FTA Local Match Trans. Disad. Total E. Staff Services Fee Subtotal: $0 Subtotal: $0 Total: $22,000 $0 $5,000 $500 $500 $0 $28,000 A.2 Travel Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 Subtotal: $0 $0 $0 $0 $0 $0 $0 Subtotal: $0 See Task A.2 $ 22,000 $5,000 $500 $500 $ 28,000 Subtotal: $ 22,000 $5,000 $500 $500 $ 28,000 D. Other Direct Expenses Estimated Budget Detail for FY 2020 FTA State Match FTA Local Match Trans. Disad. Total E. Staff Services Fee Subtotal: $0 Subtotal: $0 Total: $22,000 $0 $5,000 $500 $500 $0 $28,000 Page 18

33 B.1 Transportation Information Management Purpose: Maintain a Geographic Information System (GIS) for the development, collection, and analysis of spatial data and create digital maps to support all aspects of the TPO planning process. Collection of data needed and analysis by the TPO to support its programs and projects is an ongoing effort each fiscal year. Staff time spent at trainings, workshops and conferences related to these tasks can be charged to this task. Previous Work Completed: TPO files maintained and reviewed for records retention WFRPC website updated with meeting agendas, action reports, minutes, and presentations Database updated routinely with interested parties, committee members and TPO members information Partnership with FDOT-District 3 Continued partnership in FY2017. ETDM Community Impact Assessment (CIA) Community Profiles and Characteristics completed and initiated for appropriate projects ETDM Completed project review under Environmental Technical Advisory Team (ETAT) and summarized projects as appropriate GIS The GIS Coordinator developed, collected, maintained, and analyzed spatial data to support all aspects of the TPO planning process Required Activities: Develop, collect, analyze, and present spatial data to support all transportation planning projects and programs Educate staff on available GIS resources and participate in local GIS user groups Maintain GIS hardware and software, make recommendations regarding upgrades Maintain spatial data records and the GIS website ETDM - Develop Purpose/Need for any projects the TPO may undertake EDTM - Notify FDOT of any potential projects the TPO would like to study End product: GIS Education Data Development and Maintenance of Information for Transportation Projects in the LRTP GIS User Groups Map Support for Projects as Needed Develop Purpose/Need for Projects as Needed Notify FDOT of Potential Projects to Study Completion Date: Ongoing Monthly Quarterly Ongoing Ongoing Ongoing Responsible Agency: TPO Page 19

34 B.1 Transporation Information Management Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $25,422 $25,422 Subtotal: $25,422 $0 $0 $0 $0 $0 $25,422 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $13,893 $13,893 Subtotal: $13,893 $13,893 Total: $39,315 $0 $0 $0 $0 $0 $39,315 B.1 Transportation Information Management Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $26,298 $26,298 Subtotal: $26,298 $26,298 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $14,372 $14,372 Subtotal: $14,372 $14,372 Total: $40,670 $0 $0 $0 $0 $0 $40,670 Page 20

35 C.1 Transportation Improvement Program (TIP)/ Project Priorities Purpose: The annual cycle for determination of projects for the FDOT work program is included in the TIP and the Project Priorities. Staff time spent at trainings, conferences, and workshops pertaining to this task can be charged to this task. Previous Work Completed: The FY TIP was adopted in June 2017 and FY TIP was adopted in June 2018 The following FY TIP amendments were completed: US 231 Widening Back Beach Road Lighting Front Beach Road Lighting Lynn Haven Rails to Trails US98 (Panama City Beach Parkway) Widening Administrative Modifications also occurred as well as assisting FDOT in the Design Plan review process by distributing them to the TPO and advisory committees for review and comment. The following FY TIP amendment was completed: US 98 Dupont Bridge Replacement Front Beach Road Lighting SR 390 Bridge Replacement Transmitter Road Railroad Crossing Administrative Modifications also occurred as well as assisting FDOT in the Design Plan review process by distributing them to the TPO and advisory committees for review and comment. The FY Project Priorities document was adopted in September 2016 The FY Project Priorities document was adopted in July 2017 Performance Measure Targets for Safety Measures were adopted on February 21, Interactive TIP tool completed Required Activities: Public Involvement and adoption of FY Project Priorities Adoption of FY Transportation Improvement Program Adoption of Targets for System Performance Measures, Bridge Measures, and Pavement Measures by November 16, End product: Completion Date: FY Project Priorities September 2018 FDOT FY Tentative Work December 2018 Program FY Transportation June 2019 Improvement Program FY Project Priorities Fall 2019 FDOT FY Tentative Work December 2019 Program FY Transportation June 2020 Improvement Program Amendments, Modifications and As necessary Incorporation of Performance Measures Interactive TIP Tool by consultant Spring 2019/Spring 2020 Adoption of Performance Measures By November 16, 2018 Targets Public Involvement and adoption of FY Project Priorities Adoption of FY Transportation Improvement Program Amendments and Modifications as requested. Any Amendments/Adoption after May 27, 2018 need to incorporate requirements for Performance Measures Responsible Agency: TPO and FDOT Page 21

36 C.1 Transportation Improvement Program (TIP)/ Project Priorities Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $17,777 $17,777 Subtotal: $17,777 $ 17,777 None $ 3,500 $3,500 Subtotal: $ 3,500 $ 3,500 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $9,715 $9,715 Subtotal: $9,715 $ 9,715 Total: $30,992 $0 $0 $0 $0 $0 $30,992 C.1 Transportation Improvement Program (TIP)/ Project Priorities Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $18,390 $18,390 Subtotal: $18,390 $ 18,390 None $ 3,500 $3,500 Subtotal: $ 3,500 $ 3,500 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $ 10,050 $10,050 Subtotal: $10,050 $ 10,050 Total: $31,940 $0 $0 $0 $0 $0 $31,940 Page 22

37 C.2 Long Range Transportation Plan (LRTP) Purpose: To maintain the TPO s LRTP, confirm its validity and its consistency with current and forecasted transportation and land use conditions and trends, and to extend the forecast period. This adheres to the continuing, cooperative, and comprehensive planning requirements. 23 Code of Federal Regulation , states that a long-range transportation plan shall be reviewed and updated at least every four years in air quality non-attainment areas and at least every five years in air quality attainment years. The Bay County TPO continues to be in attainment. Time spent at trainings, workshops and conferences related to this task can be charged to this task. Previous Work Completed: The 2040 Long Range Transportation Plan was adopted on June 22, Model Task Force meetings and conference calls with data committee. Amended LRTP (July 2017/April 2018) Performance Measure Targets for Safety Measures were adopted on February 21, Required Activities: Attend training Attend Florida Transportation Model Task Force Meeting and participate in Conference Calls. Adoption of targets for System Performance Measures; Bridge Measures; and Pavement Measures by November 16, 2018 Develop 2045 LRTP Public Involvement Plan Develop Budget and Scope of Services for 2045 Long Range Transportation Plan Complete Annual Performance Measures Report Amendments as requested. Any amendments after May 27, 2018 need to incorporate requirements for Performance Measures Assist with the planning, development, and advancement of autonomous vehicles within the region and necessary infrastructure to prepare for their implementation through the LRTP update. Review Federal Legislation Review Project Priorities to ensure consistency with LRTP Issue Notice to Proceed for 2045 LRTP Complete Annual Performance Measures Report End Product: Develop Public Involvement Plan Summer/Fall 2018 Develop Budget and Scope of Spring 2020 Services Amend LRTP As Necessary Attend Trainings As Necessary Attend Task Force As Scheduled Meetings/Conference Calls Review Project Priorities Summer 2019/Summer 2020 Issue LRTP Notice to Proceed Summer 2020 Provide Annual Performance Spring 2019/Spring 2020 Measures Report Adopted Performance Measures Winter 2018 Targets for Bridge and Pavement Responsible Agency: TPO Page 23

38 C.2 Long Range Transportation Plan (LRTP) Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FHWA FTA (PL) (SU) (SA) 5305 $10,372 $ 16,812 $27,184 Subtotal: $10,372 $16,812 $27,184 None $ 324,000 $ 324,000 Subtotal: $ - $324,000 $ 324,000 See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $5,668 $ 9,188 $14,856 Subtotal: $5,668 $9,188 $14,856 Total: $16,040 $0 $350,000 $0 $0 $0 $0 $366,040 C.2 Long Range Transportation Plan (LRTP) Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FHWA FTA (PL) (SU) (SA) 5305 $10,729 $10,729 Subtotal: $10,729 $10,729 None $ - Subtotal: $ - See Task A.2 Subtotal: $ - D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $ - E. Staff Services Fee $5,864 $ - $5,864 Subtotal: $5,864 $ - $5,864 Total: $16,593 $0 $0 $0 $0 $0 $0 $16,593 Page 24

39 C.3 Transportation Systems Purpose: The purpose of the Transportation Systems task is to identify improvements to the existing system, plan for the use of advanced information technology, integrate freight planning, and to maintain transportation conformity by reporting on air quality in the region. Staff attendance at trainings, workshops and conferences regarding this task can be charged to this task. Previous Work Completed: Updated Transportation Systems Management (TSM) criteria and developed projects Adopted TSM Priorities Developed Congestion Management Level of Service (LOS) tables Adopted Congestion Management Process (CMP) Plan Attended MPOAC Freight Committee meetings Attended FDOT District 3 and Statewide Freight Advisory Committee meetings Reported air quality of ground level ozone to the TPO and advisory committees Conducted education outreach on air quality and alternative fuels at multiple events Completed draft application for designation as Clean Cities Coalition (Department of Energy) Required Activities: Update FY2019 TSM criteria and develop projects Prepare FY2019 TSM priorities for Project Priorities Prepare FY2019 Congestion Management LOS tables Prepare FY2019 Congestion Management Process (CMP) Plan Monitor Performance Measures Preparation though training-planning for Autonomous/Connected/Electric/Shared Use (ACES) Vehicles Update FY2020 TSM criteria and develop projects Prepare FY2020 TSM priorities for Project Priorities Prepare FY2020 Congestion Management LOS tables FY2020 Congestion Management Process (CMP) Plan Air quality technical assistance and staff support to TPO and advisory committees Report air quality status on quarterly basis to TPO and advisory committees Air quality and alternative fuels related educational outreach Create and submit required Clean Cities Coalition reports Coordinate with Clean Cities Coalition members through telephonic and written correspondence Maintain Clean Cities Coalition Website End Product: Completion Date: Evaluate and Update TSM Projects As Needed Develop TSM Project Criteria Summer 2019/Summer 2020 Develop TSM Priorities Summer 2019/Summer 2020 Develop LOS Tables Fall 2019/Fall 2020 Complete CMP Update Fall 2019/Fall 2020 Monitor and Report on Performance Measures Ongoing MPOAC Freight Advisory Committee As Needed Air Quality Status Report Quarterly Air Quality/Alternative Fuels educational As Needed outreach Provide Clean Cities Coalition Reports Quarterly Coordination with Clean Cities Coalition As Needed Members Maintenance of Clean Cities Coalition Website As Needed Attend webinars and trainings related to ACES As Available vehicles for up to date research Responsible Agency: TPO Page 25

40 C.3 Transportation Systems Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) (SU) 5305 $15,683 $15,683 Subtotal: $15,683 $15,683 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $8,571 $8,571 Subtotal: $8,571 $8,571 Total: $24,254 $0 $0 $0 $0 $0 $24,254 C.3 Transportation Systems Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category None FHWA FHWA FTA (PL) (SU) 5305 $13,234 $13,234 Subtotal: $13,234 $13,234 Subtotal: $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 E. Staff Services Fee $7,232 $7,232 Subtotal: $7,232 $7,232 Total: $20,467 $0 $0 $0 $0 $0 $20,467 Page 26

41 C.4 Multi-Modal Planning Purpose: This task includes planning for all non-single occupancy travel: public transportation, transportation disadvantaged and pedestrian/bicycle planning. Staff time spent at trainings, workshops and conferences regarding this task can be charged to this task. FTA 5305 Carryforward funds for FY 2016 equals $46.34, FY 2017 equal $90,010, and FY 2018 equals $90,497. Previous Work Completed: Public Transportation: Quarterly reports Grant payment to subrecipients Migration of grant data and reporting from TEAM to Trams Co-management of major update of Transportation Disadvantaged Plan (TDP) Participation in Gulf Coast Rail Working Group Disadvantaged Business Enterprise (DBE) reporting Established Transit Subcommittee for advertising and other purposes Implemented TRIP Planner software, providing riders real-time transit data Bay County Transit Triennial Certification Review UPWP was amended in FY 2018 to include Comprehensive Operational Analysis Transportation Disadvantaged: Bay County Transportation Disadvantaged Coordinating Board satisfied all state required duties and tasks Minor update to Bay County Transportation Disadvantaged Service Plan approved May 2017 Pedestrian/Bicycle Planning: Transportation Alternatives Program (TAP) criteria updated TAP process administered Bike events held FDOT Work Program review Required Activities: Public Transportation: Technical assistance and staff support for public transportation Assist Bay Town Trolley in development of performance measures Establish routine coordination with Bay Town Trolley Working with transit and local governments to prepare for ACES vehicle impacts Travel to trainings, workshops, conferences Presentations at meetings and workshops Assist Bay Town Trolley with Operational Analysis grant application Provide Assistance to Bay Town Trolley with Transit Asset Management Plan Development Transportation Disadvantaged: Quarterly LCB meetings Complete Bay County TDSP Complete quarterly progress reports Attend trainings Complete Actual Expenditures Report (AER) Review Annual Operating Report (AOR) Approve CTC provider evaluation Hold public hearings Update bylaws for approval Grievance procedures for approval Pedestrian/Bicycle Planning TA Set Aside Criteria Updated Bike Facilities Map TA Set Aside projects ranked/submitted Bike events FDOT Work Program review Attend Bay County Community Traffic Safety Team (CTST) meetings Develop Regional Bicycle Pedestrian Advisory Committee to address bike/ped projects, to include trails and complete streets concepts Page 27

42 End Product: Public Transportation Adoption of Public Transportation Project Priorities in the Project Priorities Document Complete Public Transportation TIP Travel to trainings, workshops, conferences Assist Bay Town Trolley with Performance Measures Coordination with Bay Town Trolley Complete Transit Asset Management Plan Operational Analysis grant assistance Assist with Development of Transit Asset Management Plan Completion Date: September 2018/September 2019 June 2019/June 2020 As Needed October 2018 Quarterly or as Needed October 2018 As Needed October 2018 Adopt Performance Measures October 2018 Transportation Disadvantaged Facilitate Local Coordinating Quarterly Board Meetings Develop TD Quarterly Reports Quarterly Bylaws approved by TD Board Summer 2019/Summer 2020 Grievance Procedures Summer 2019/Summer 2020 Approved by TD Board Completed AER Fall 2019/Fall 2020 Complete Training Fall 2019/Fall 2020 Reviewed AOR Fall 2019/Fall 2020 Approved CTC Provider Winter 2019/Winter 2020 Evaluation Bay County TDSP Approved Spring 2019/Spring 2020 Bay County TD Public Hearing Held Pedestrian/Bicycle Planning Spring 2019/Spring 2020 Regional Bicycle Pedestrian Winter 2018 Advisory Committee Bike Facilities Map Updated As Needed Ped/Bike Plan Completed Fall 2018 TA Set Aside Criteria Updated As Needed TA Set Aside Projects Ranked April 2019/April 2020 and Submitted to FDOT Bike Events Held As Scheduled Attendance at Bay County As Scheduled CTST Meetings Responsible Agency: TPO Responsible Agency: TPO/ Commission for Transportation Disadvantaged Responsible Agency: TPO Page 28

43 C.4 Multi-Modal Planning Estimated Budget Detail for FY 2019 Budget Category Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA FTA State FTA Local FTA 5316 & 5317 Trans. Disad. Match Match (PL) (SU) 5305 $17,775 $ 55,977 5,598 5,598 14,552 $99,500 Subtotal: $17,775 $0 $ 55,977 $ 5,598 $ 5,598 $ - $ 14,552 $99,500 None - - $0 Subtotal: $ - $ - $ - $0 See Task A.2 $0 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee Subtotal: $0 $9,714 $30,591 $3,059 $3,059 $0 $7,953 $54,377 Subtotal: $9,714 $30,591 $3,059 $3,059 $0 $7,953 $54,377 Total Total: $27,490 $0 $ 86,569 $ 8,657 $ 8,657 $0 $22,505 $153,878 $0 C.4 Multi-Modal Planning Estimated Budget Detail for FY 2020 Budget Category A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category Description $ 48,170 4,817 4, $72,357 Subtotal: $0 $0 $ 48,170 $ 4,817 $ 4,817 $ - $ 14,552 $72,357 None $0 Subtotal: $0 See Task A.2 $0 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FHWA FHWA FTA FTA State FTA Local FTA 5316 & 5317 Trans. Disad. Match Match (PL) (SU) 5305 Subtotal: $0 $0 $26,325 $2,632 $2,632 $0 $7,953 $39,543 Subtotal: $0 $26,325 $2,632 $2,632 $0 $7,953 $39,543 Total Total: $0 $0 $74,495 $7,450 $7,450 $0 $22,505 $111,900 $0 Page 29

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45 C.5 Education, Training, Outreach and Public Engagement Purpose: The purpose of this task is to implement the Public Participation Process (PPP) as described in the PPP Plan. The PPP seeks to educate and inform the public about the urban transportation planning process; increase the public s awareness of and solicit input to transportation plans and programs and; therefore, use public input as a factor in decision making. Participation by various interest groups is encouraged to bring persons with a variety of socio-economic situations, elderly, disadvantaged, and minority populations into the planning process. A goal is to maintain the education/information level of committee members and the public, so that informed decisions can be made. Public Involvement also includes developing procedures to evaluate the impacts of transportation plans and projects on human communities and the environment and maintenance of the website and social media material. Staff attendance at trainings, workshops and conferences regarding this task can be charged to this task. Previous Work Completed: Publicize TPO Activities Public notices developed for TPO meetings and workshops, mass s prepared for TPO members, advisory committees, and interested parties. WFRPC website used to maintain a meeting calendar Educate TPO Members and Others Assisted with resources for one-on-one orientation for TPO members, new advisory committee members, elected officials and citizens Outreach to Traditionally Underserved Populations Networked with individuals from various community groups, including, but not limited to those with ties to schools, churches, and homeowner associations Presentations made to community and special interest groups, making sure to reach the traditionally underserved populations when possible Public Participation Process Assessments and Quarterly Reporting Completed quarterly reports and held Public Participation Process assessments as appropriate Reports provided to FDOT and FHWA Title VI Hosted a panel that included Title VI as a tool at transportation symposium Required Activities: Update Public Participation Process Plan Provide Public outreach Assess public involvement efforts Provide Title VI compliance/training Update Title VI Plan Collaborate with civic and community groups about the transportation planning process Host Transportation Symposium to include facility rental, securing speakers, and education and education and training materials Prepare TPO orientation packages Promote TPO activities in monthly newsletter Update and create web pages as needed. Post TPO meeting agendas, minutes, actions reports and presentation files as needed Maintain all aspects of social media presence RFP for new website to include ADA Compliance Page 31

46 End Product: Update Public Participation Process As Needed Plan Prepare TPO Orientation Packages As Needed Assess Outreach Efforts Ongoing Provide Title VI Training/Compliance Spring th Emerald Coast Transportation November 1-2, 2018 Symposium Development of New TPO Website Spring 2019 Create Website Pages As Needed Maintain Social Media As Needed Provide Public Outreach Ongoing Collaborate with Civic Groups Ongoing Create and Distribute Newsletter Monthly Responsible Agency: TPO Page 32

47 C.5 Education, Training, Outreach and Public Engagement Estimated Budget Detail for FY 2019 Budget Category Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $60,849 $60,849 Subtotal: $60,849 $60,849 11,250 $11,250 Subtotal: $11,250 $11,250 See Task A.2 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FTA State Match FTA Local Match Trans. Disad. Total 2,500 $2,500 Subtotal: $2,500 $2,500 $33,254 $33,254 Subtotal: $33,254 $33,254 Total: $107,854 $0 $0 $0 $0 $0 $107,854 C.5 Education, Training, Outreach and Public Engagement Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FTA (PL) (SU) 5305 $65,853 $65,853 Subtotal: $65,853 $65,853 Subtotal: $0 $0 See Task A.2 Subtotal: $0 D. Other Direct Expenses E. Staff Services Fee FTA State Match FTA Local Match Trans. Disad. Total 2,500 $2,500 Subtotal: $2,500 $2,500 $35,989 $35,989 Subtotal: $35,989 $35,989 Total: $104,342 $0 $0 $0 $0 $0 $104,342 $0 Page 33

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49 D.2 Transportation Project Development / Technical Assistance Purpose: Assist local governments within the Bay County Metropolitan Study Area with technical assistance, transportation development initiatives, feasibility studies, and projects determined to be in support of the transportation system. This task may utilize the TPO s General Planning Consultant. Staff time spent at trainings, workshops and conferences pertaining to this task can be charged to this task. Previous Work Completed: This is a new task. Required Activities: Seek out opportunities with local governments in the Bay County Metropolitan Study Area and FDOT to assist with transportation plans and projects where TPO staff may be utilized. Such additions could require amendments to the UPWP. Assist with opportunities to develop and advance the region s critical transportation infrastructure as identified and outlined in the Comprehensive Economic Development Strategy (CEDS), and to assist in the implementation of the transportation elements outlined in the CEDS. Grant assistance may include research and working on transportationrelated grants. End product: Completion Date: Responsible Agency: Planning Projects to be Determined To Be Determined TPO Page 35

50 D.2 Transportation Project Development/Technical Assistance Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) SA 5305 $21,841 $21,841 Subtotal: $21,841 $0 $0 $0 $0 $0 $21,841 Subtotal: See Task A.2 Subtotal: D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: E. Staff Services Fee $11,936 $11,936 Subtotal: $11,936 $11,936 Total: $33,778 $0 $0 $0 $0 $0 $33,778 D.2 Transportation Project Development/Technical Assistance Estimated Budget Detail for FY 2020 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel None FHWA FHWA FTA (PL) SA 5305 $23,163 $23,163 Subtotal: $23,163 $0 $0 $0 $0 $0 $23,163 Subtotal: See Task A.2 Subtotal: D. Other Direct Expenses FTA State Match FTA Local Match Trans. Disad. Total Subtotal: E. Staff Services Fee $12,658 $0 $12,658 Subtotal: $12,658 $0 $12,658 Total: $35,821 $0 $0 $0 $0 $0 $35,821 Page 36

51 R.1 Regional and Rural Transportation Planning Purpose: Rural Transportation Planning - Florida has indicated that planning that takes the non-urbanized or rural areas into consideration needs to be incorporated into that metropolitan planning process. The focus areas should be on how the urbanized or metropolitan areas are affected by the rural areas. Pockets of population will be brought to the urbanized area due to employment opportunities which create significant corridor use, and what trails are potentially planned in the rural areas that lead to the urbanized area or continue into the urbanized are. Regional Transportation Planning - The Northwest Florida Regional TPO and the Bay Gulf Holmes Washington Partnership both have interlocal agreements and structures for the oversight of regionally significant projects in their respective TPO areas. Previous Work Completed: Prepared for and staff the Bay, Gulf, Holmes, Washington RTP. The board met to review and rank Transportation Regional Incentive Program Projects and submitted the ranking to FDOT. Required Activities: Rural Transportation Planning Coordinate internally with WFRPC, which covers all rural areas adjacent to the TPO boundaries, to request information on projects/ situations in the rural areas, that affect the urbanized areas such as new road projects, employment attractors or trails Regional Transportation Planning Attend Northwest Florida Regional Transportation Corridor Authority meetings and coordinate efforts Have at least one Regional TPO or Partnership meeting to per year to review and approve Transportation Regional Incentive Program projects and requests for Regional Network Map additions Coordinate with military bases in the region and incorporate their transportation goals in TPO plans. Produce a regional/rural Transportation Plan that focuses on existing urbanized areas and how the rural areas affect them. Boundaries and census updates will be considered as well as expected changes to communities in the region. The GPC will be used to produce this task. End product: Report to WFRPC on Relationship between rural and Urbanized Areas TRIP Applications Ranked and Submitted Attend Northwest Florida Regional Transportation Corridor Authority Meetings Coordinate Efforts with Northwest Florida Regional Transportation Corridor Authority Rural/Regional Transportation Plan Produced Bay, Gulf, Holmes, Washington RTP meeting(s) held Completion Date: September 2019/September 2020 March 2019/March 2020 As Scheduled Ongoing Summer 2019 Spring 2019/Spring/2020 at a minimum Responsible Agency: TPO Page 37

52 R.1 Regional and Rural Transportation Planning Estimated Budget Detail for FY 2019 Budget Budget Category Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel FHWA FHWA FTA (PL) (SU) 5305 $49, $49,002 Subtotal: $49,002 $0 $0 $0 $0 $0 $49,002 None $ 30,000 $30,000 Subtotal: $30,000 $0 $0 $0 $0 $0 $30,000 See Task A.2 $0 Subtotal: $0 $0 $0 $0 $0 $0 $0 D. Other Direct Expenses E. Staff Services Fee FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 $0 $0 $0 $0 $0 $0 $26,780 $26,780 Subtotal: $26,780 $0 $0 $0 $0 $0 $26,780 Total: $105,782 $0 $0 $0 $0 $0 $105,782 $0 R.1 Regional Rural and Transportation Planning Estimated Budget Detail for FY 2020 Budget Category Description A. Personnel Services Salaries & Benefits B. Consultant Services C. Travel Budget Category FHWA FHWA FTA (PL) (SU) 5305 $39,918 $39,918 Subtotal: $39,918 $0 $0 $0 $0 $0 $39,918 None $0 Subtotal: $0 $0 $0 $0 $0 $0 $0 See Task A.2 $0 Subtotal: $0 $0 $0 $0 $0 $0 $0 D. Other Direct Expenses E. Staff Services Fee FTA State Match FTA Local Match Trans. Disad. Total Subtotal: $0 $0 $0 $0 $0 $0 $0 $21,815 $0 $21,815 Subtotal: $21,815 $0 $0 $0 $0 $0 $21,815 Total: $61,734 $0 $0 $0 $0 $0 $61,734 $0 Page 38

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59 APPENDICES A and E During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the Contractor ) agrees as follows: (1) Compliance with Regulations: The Contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (hereinafter, USDOT ) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. (2) Nondiscrimination: The Contractor, with regard to the work performed during the contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. (3) Solicitations for Subcontractors, including Procurements of Materials and Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor s obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status. (4) Information and Reports: The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5) Sanctions for Noncompliance: In the event of the Contractor s noncompliance with the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to: a. Withholding of payments to the Contractor under the contract until the Contractor complies, and/or b. Cancellation, termination or suspension of the contract, in whole or in part. Page 45

60 (6) Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (1) through (7) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation toenter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. (7) Compliance with Nondiscrimination Statutes and Authorities: Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL ), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms programs or activities to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C ) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration s Non-discrimination statute (49 U.S.C ) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C et seq) Page 46

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66 Section 5305(d) Approved Project Budget for FFY17 (total dollars) Technical Classifications: Program Support and Administration General Development and Comprehensive Planning Long Range Transportation Planning: System Level Long Range Transportation Planning: Project Level Short Range Transportation Planning Transportation Improvement Program Coordination of Non-Emergency Human Service Transportation Participation of Transit Operators in Metropolitan Planning Planning for Transit Systems Management/Operations to Increase Ridership Support Transit Capital Investment Decisions through Effective Systems Planning Incorporating Safety & Security in Transportation Planning Other Activities $ 9,050 9,050 9,050 4,525 22,623 22,624 13,525 Total Net Project Cost $ 90,497 Accounting Classifications Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges $ 39,345 11,804 1,000 1,000 10,239 27,109 Total Net Project Cost $ 90,497 Fund Allocations MPO Activities Transit Operator Activities State and/or Local Agency Activities $ 90,497 Accounting Classification FPC P-2 02 Total Net Project Cost Federal Share (80%) Local Share (20%) Description Technical Studies - Planning $ $ $ Amount 72,398 18,099 $ 90,497 90,497 Page 52

67 Section 5305(d) GMIS Planning Line Item Codes FFY17 (FTA Funds Only) Technical Classifications: Program Support and Administration General Development and Comprehensive Planning Long Range Transportation Planning: System Level Long Range Transportation Planning: Project Level Short Range Transportation Planning Transportation Improvement Program Coordination of Non-Emergency Human Service Transportation Participation of Transit Operators in Metropolitan Planning Planning for Transit Systems Management/Operations to Increase Ridership Support Transit Capital Investment Decisions through Effective Systems Planning Incorporating Safety & Security in Transportation Planning Other Activities $ 7,240 7,240 7,240 3,620 18,099 18,099 10,860 Total Net Project Cost $ 72,398 Accounting Classifications Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges $ 31,476 9, ,192 21,687 Total Net Project Cost $ 72,398 Fund Allocations MPO Activities Transit Operator Activities State and/or Local Agency Activities $ 72,398 Total Net Project Cost $ 72,398 Page 53

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69 Comments Received On Draft Page 55

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71 Bay County TPO Draft Unified Planning Work Program FYs19 & 20 General Comment: References to Annual activities should list a calendar quarter or season and note Fiscal Years as applicable. This has been revised. Resolution: Add the Federal Transit Authority and the Department of Economic Opportunity as reviewing agencies, correct the reference to reflect the Bay County Transportation Planning Organization. This has been revised Cost Analysis Certification FDOT will sign and provide after review of the final UPWP. This has been included for signature. Statements and Assurances: FDOT will provide updated Statements and Assurances with the final review; These have been prepared for signature. Table of Contents: Remove Joint Certification Item; This has been removed. Performance Measures: Please revise the UPWP to clearly implement the FHWA requirements to 1) adopt performance measures by date certain; 2) incorporate these measures into planning documents by date certain or upon revision; and 3) annual reporting of performance measures as an activity as appropriate. Use the attached FHWA guide for dates and further detail; This has been updated. State Planning Emphasis Areas (PEAs): Update the language in the second paragraph to reflect regional needs identified in the State PEAs; This has been revised. Required Activities and End-Products: There are sections were the activity and end-product are the same; considering including the action associated with the required activity; This has been reviewed and revised where appropriate. Training: It is somewhat confusing about training activities as they are listed in several tasks. This has been discussed. Training may occur relating to any task. Incorrect Agency-TPO References: Please review the document for all references to Florida-Alabama, Okaloosa-Walton, O-W, Northwest Florida Regional TPO, These references have been corrected. Work Element: Special Planning Projects Revise the discussion on R1 to align with the activities of regional coordination and coordination of the Bay County Transportation Plan with the adjacent rural governments. The TPO cannot use PL funds to develop a rural plan, prioritize rural transportation projects. The Department suggest that the TPO reference regional coordination and activities using the established framework of the Bay, Gulf, Holmes, Washington Regional Transportation Agency. This comment has been addressed and revisions have been made to the task. Task Budget Tables: Please place the task budget with the task. As discussed, if it is easier to insert each estimated task budget table following the task on a separate page, and intentionally leave the next page blank consider this format. It would allow you to swap out modified task budgets with ease. This has been revised. Page 57

72 FDOT D3 Districtwide Planning Activities: The Florida Department of Transportation District Three District Wide Planning Activities for FY18/19- FY19/20 include the following: GIS Application Development and System Maintenance Systems Planning and Reviews Interchange Reviews Travel Demand Model Development (FSUTMS) Efficient Transportation Decision Making (ETDM)/Community Impact Assessment Statistics Federal Functional Classification Traffic Counts Program Modal Development Technical Support State Highway System Corridor Studies State Highway System Complete Streets Classification Growth Management Development Impact Reviews The list and reference above has been added to the Introduction section of the document. Task C.3 Funding Table: Please clarify/justify the increase in this task C.3 includes TSM, Freight, Air Quality and ITS. The justification for the increase is the combination of several tasks. Task C.4 Public Transportation: If the MPO intends to fund all transit related work in this task with FTA 5305(d) then consider including all activities such as travel, training and attendance/presentations at meetings, workshops, etc. This is included. Task C.5 Funding Table: Please clarify/justify the increase in this task This task now includes the transportation symposium. Central Office Comments: The UPWP does not need to include the MPOs Certification Statement. This has been removed. Please ensure that the MPO uses the revised Cost Analysis Certification in their final UPWP. This form is available at the following link: This has been included. Central Office Recommendation:- An interactive table of contents, or section index would be very helpful to navigate the UPWP. This recommendation was not incorporated into the document at this time. Page 58

73 Task A.1 TPO Administration Purpose: Delete now includes and all references to previous Task Numbers, the introduction addresses the revisions/task consolidation; Comment This has been revised. Identify purpose, for. e.g. develop and implement Unified Planning Work Program; fiscal administration; Comment This has been revised. Should the regional coordination reference be to staff the Bay, Gulf, Washington, Holmes Regional Transportation Organization? (References Northwest Florida Regional TPO). Please clarify/correct This has been revised. Previous Work Completed: Contains a reference to the Northwest Florida Regional TPO; Please clarify/correct This has been revised. The reference to Capital Purchases should be consistent with CFR states Capital Expenditures means expenditures to acquire capital assets or expenditures to make additions, improvements, modifications, replacements, rearrangements, reinstallations, renovations, or alterations to capital assets that materially increase their value or useful life. Please clarify/correct This has been revised. Items listed are Direct Expense purchases and invoiced in the past accordingly. Please revise This has been revised. Required Activities: Contains a reference to the Northwest Florida Regional TPO; Please clarify/correct This has been revised. Provide indirect cost rate proposal to funding agencies; Please provide proposal as indicated Guidance from the Office of Comptroller stated: The planning council is using the federally approved indirect rate to charge the MPOs for their staff services and overhead costs. The line item titled indirect costs should be changed to staff services fee in the UPWP and the staff services agreement you provided supports this method. They do not need to include the indirect cost rate letter in the UPWP, but they must have the staff agreement and indirect cost rate letter on file for each MPO explaining how the staff services are assessed by the WFRPC. Consistent with the purpose of the task please include activities associated with the Unified Planning Work Program, such as development, monitor and amend; Please revise This has been revised. Revise purchase items as necessary to correctly reflect direct expenses purchases; Please revise This has been revised. (Note, requested clarification on how direct expenses should be reflected with a mix of indirect and direct expense costs. See Table 3.4 and table 3.5 in Handbook). Please correct once additional guidance provided This is demonstrated in each task s funding table. List activity of purchase of Capital Expenditures, noting that expenditures over $5,000 require authorization from FHWA and FDOT; Please revise This has been revised. Page 59

74 End Products: Update to add Calendar Year 2018 Joint Certification and Calendar Year 2019 Joint Certification, completion date January 2019 and January 2020 respectively; Please revise This has been updated. Contains a reference to the Northwest Florida Regional TPO; Please clarify/correct This has been removed. FDOT and the Bay County TPO are the responsible agencies for the Joint Certification; Please revise This has been updated. Identify when in 2019 the TPO will adopt a complete update to the UPWP; Comment, is it the intent to adopt a complete update or is the intent to evaluate and update This has been updated. Specify direct expense items ; Please revise to identify direct expenses items and estimated budget; Direct Expense forecasted budget is included. Budget is based on previous routine expenditures and expected expenses for 2019/2020. FHWA, FDOT and TPO meeting are now bi-annually for 2018 and 2019; Please revise This has been revised. Task A.2 Travel Required Activities Communication for out-of-state travel is encouraged, however, all travel activities must be consistent with C.F.R., requiring that is reasonable, allowable, and participation of the individual s travel is necessary to the Federal award; Suggest including language on eligibility This has been updated. End Products: Disbursement of travel reimbursements consistent with federal policies is also required; Please revise This has been updated. Indicates disbursement of travel reimbursements according WFRPC travel policies; Please provide WFRPC travel policy The business travel policy is within the employee handbook. This has been provided. Staff also follows the State of Florida Department of Transportation Contractor travel form. This has also been provided. Task B.1. Transportation Information Management Purpose: Delete now includes and all references to previous Task Numbers, the introduction addresses the revisions/task consolidation; To show consolidation of tasks perhaps provide a crosswalk from the previous format to the current format as part of the staff presentation to the committees and the board; Comment This has been revised. Page 60

75 End Products: Please identify data development and maintenance for transportation projects and programs; Please clarify This has been clarified. Task C.1. Transportation Improvement Plan (TIP) Previous Work Completed: Please correct reference to FY 16 to reflect FY 17 and FY 18; Please revise This has been corrected. The safety performance measures have been adopted but were not incorporated into the Bay County TPO Transportation Improvement Plan on February 21, See general comment on the requirements for adopting these standards and the deadlines for incorporating these into the planning documents; Please revise This has been noted. Required Activities Incorporation of targets and performance measures into the TIP is the required activity; Please revise This has been noted. DTS activities are referenced in this task, but no funds are allocated under the consultant section in the funding tables Please clarify/correct Funds for this consultant task have been included. End Products: Identify targets and safety measures reflected in the TIP, according to the attached schedule; Please revise This has been revised. Task C.2. Long-Range Transportation Plan Purpose: Delete reference to the Florida-Alabama TPO and indicate Bay County TPO; Please revise The references have been removed. Previous Work Completed: The safety performance measures have been adopted, but were not incorporated into the Bay County TPO s LRTP on February 21, See general comment on the requirements for adopting these standards and the deadlines for incorporating these into the planning documents; Please revise This has been noted. Required Activities: Training is indicated as an activity in A.1 and C.5; Please clarify As discussed, training is included in all tasks. Page 61

76 End Products: Does amendments and incorporation of Performance Measures pertain to the 2040 LRTP; Comment Any amendments after May 26, 2018 will need to incorporate performance measures. Task C.3. Transportation Systems Purpose: Please clarify monitoring air quality implications. The state of Florida is in attainment and monitoring is completed by FDOT and FHWA; Please clarify Reporting and educating are the primary duties in this task relating to Air Quality. Previous Work Completed: Many of the activities listed do not reflect work completed with/for the Bay County TPO; Please revise The items that were not in Bay County have been removed. Previous work of monitoring air quality and providing quarterly reports; Please clarify/confirm this was provided to the Bay County TPO Committees and Board Air quality monitoring is provided in the Info Pack section of the agenda on a quarterly basis. District 3 and Statewide Freight Advisory Committee was in FY 16; Please delete The Statewide Freight Advisory Committee met in April of 2017 in Tallahassee and later via a webinar. CMAQ fund request and fleet assessment occurred in FY 2016; Please delete This has been removed. Was there an application for Clean Cities Coalition for Bay County municipalities; Please clarify/correct The Clean Cities Coalition application applied to the WFRPC region which includes Bay County. Monitoring Freight Performance Measures is listed as previous work completed. What are the performance measures and when/how were they monitored in Bay County? Please clarify/correct This has been removed. Required Activities: TSM, Congestion Management LOS and COMP Plan; Comment, is it evaluate and update Yes, this has been revised. References to Sub-Committee, Okaloosa-Walton, Regional TMC and ITS Working Group are not applicable to Bay County; Please delete These references have been removed. Please provide detail on actual activity associated with planning for ACES vehicles; Please clarify This has been updated. Training is indicated as an activity in A.1 and C.5; Please clarify Training is listed for every task. Please clarify that the TPO does not monitor air quality but collects data and provides quarterly reports; Please clarify/correct The staff provides reports to the TPO and advisory committees quarterly. Develop and administer all aspects of Plan, which Plan ; Please clarify This has been removed. Page 62

77 Task C.3. Transportation Systems (cont.) End Products: Please indicate in addition to monitoring the reporting of Performance Measures; Please clarify This has been revised. What end products are anticipated from preparing for ACES? Please clarify This has been revised to include education and training. What is TSP Project Criteria? Please clarify TSP was incorrect. It is TSM, Transportation Systems Management. Is there a quarterly freight advisory and TMC sub-committees in Bay County; Please clarify/correct Currently, these sub-committees do not exist for the Bay County TPO. These references have been removed. What educational outreach on air quality is completed as the state is in attainment; Please clarify The education outreach related to air quality includes responding to organizations that contact our agency requesting air quality information, participating in public events such as Earth Day with materials related to Clean Cities, alternative fuels, and events such as Invention Convention in April 2018 at the Gulf Coast State College. Task C.4. Multi-modal Planning Previous Work Completed: Bay County Transit complete the Triennial Certification Review in the FY17; Please include This has been updated. Established Transit Sub-committee for advertising; Please include This has been included. Implemented TRIP planner software providing riders real-time transit data; Please include This has been updated. Required Activities: Training is indicated as an activity in A.1 and C.5; See General Comments Training is included in every task. Contains references to O-W UZA and Okaloosa and Walton County TDSPs; Please correct or delete This has been updated. Bay Town Trolley is applying for a grant to complete an Operational Analysis; Please include This has been updated. Is the work associated with AOR applicable to Bay Town Trolley; Please clarify or correct This is related to Transportation Disadvantaged Planning. Isn t FDOT Work Program Review an activity assigned to Task C.1.; Comment This has been removed. Consider trail project development and coordination as part of the task activity; Comment Trail projects could be funded with TA grants and will be considered with the Regional Bike Ped Committee (added.) Are JARC and New Freedom funds part of the Bay Town Trolley budget; Please clarify/correct No, this has been removed. Page 63

78 Consider including activity associated with the implementation of FDOT s Complete Streets; Comment This has been added with the Regional Bike/Ped Committee End Products: Identify which end products are associated with the Transportation Disadvantaged; Please clarify This has been updated. Identify end products associated with the TAP program; Please include This has been updated. (TA, not TAP) What evaluation s are approved; Please clarify This has been updated. These are TD evaluations. Include end products associated with the Trail planning if added; Comment There are no end products currently. Please remove Escambia AOR review; Please delete This has been removed. Approval of Transit Performance Measures; Please clarify/correct This has been added. Task C.5. Public Engagement/Education and Training Purpose: Is the purpose to provide training or for staff to receive training; Please clarify The purpose is to provide training for both staff, board, committees, and the public. Required Activities: Why is coordination with the military a public involvement activity as it relates to the development of transportation plans; Please evaluate if more appropriate with other planning task This has been moved to the Regional/Rural Task R.1. Please incorporate public involvement activities associated with ADA compliance on the website as this was identified as an area of improvement during the 2017 Joint Certification; Please revise This has been included. End Products: Direct Expenses associated with the Symposium should be identified in the Estimated Budget Detail; Please include Expenses related to the Transportation Symposium will include speaker fees and staff time. This has been provided within the task budget table. Task D.2. Economic Development/Technical Assistance Purpose: PL and FTA 5305(d) funds should be limited to technical assistance is to local governments within the Bay County Metropolitan Planning Area; Please clarify This has been updated. Page 64

79 Required Activities: The WFRPC adopted Comprehensive Economic Development Strategy Goal and Objectives on infrastructure are broad and not all related to promoting economic development through the transportation network or critical economic drivers, such as the military. In addition, a new CEDS plan will be adopted soon, providing no predictability for this activity; Please revise and consider specific activities in the CEDS related to the military facilities, port, rail and transportation network that is critical to Bay County and directly supports economic development in the County and region This has been revised. The Department supports the TPO in developing feasibility studies and/or evaluating the feasibility of projects within the Bay County. Feasibility studies and any cost associated with consultant engineering work would need to be reflected in the Bay County TPO s Unified Planning Work Program as part of the Agenda Item to the Board; Please revise to clarify this activity could require an amendment to the UPWP There are no feasibility studies identified at this time. FDOT and FHWA will be given any scopes of services that are developed in conjunction with this task. Task R.1. Economic Development/Technical Assistance See comment on the first page under Work Element: Special Planning Projects Clarify in the purpose section of the task this is for the rural areas impacted by the TPO planning efforts, remove reference to FDOT rural work program efforts and clarify it is in support of the State Planning Emphasis Area efforts. Evaluate the budget and determine if allocated funding is appropriate. This has been updated. Page 65

80 Federal Highway Administration Federal Transit Administration Florida Division Office Region 4 Office 3500 Financial Plaza, Suite Peachtree St, NW, Suite 1400 Tallahassee, Florida Atlanta, Georgia (850) (404) Planning Comments Document Name: 2018/ /20 Draft Unified Planning Work Program MPO: Bay County TPO Date of Document: 2/20/2018 Date Received: 2/20/2018 Date Reviewed: 3/22/2018 District: 3 Reviewed by: Danielle Blackshear, Richelle Gosman COMMENTS: Page # Comment Type Comment Description General FTA Region IV If planning activities are proposed for funding under the 49 USC 5307 program or any other FTA program, please ensure they are listed and programmed in the UPWP. (FTA Circular E, p. IV-1) The UPWP was amended in FY18 to include 5307 for Comprehensive Operational Analysis. General General FTA Region IV FTA Region IV If funding is being carried over from the prior-year UPWP, carryover amounts should be listed in the document. (FTA Circular C (p. II-4, item e)) This has been listed. If the programmed 5305(d) funds are estimates, coordination with the State DOT may be required for UPWP modification or amendment after the release of the FTA FY18 Apportionment Notice. This is understood. Introduction Editorial It would improve readability if the tasks in each work element were listed in alphabetical/numeric order and did not have the same letters as other tasks. For example, the TIP, LRTP, Public Participation, and Systems Planning work elements all have C tasks. And while Public Participation is listed before Systems planning, PP has task C.5 and SP has tasks C.3 and C.4. This is confusing and it makes it seem as though all the C tasks should be grouped under one Work Element. This was not revised. Page 5 Editorial The current PPP, which was adopted in July 2017 and is reviewed each year as part of the four-year certification process conducted by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). The Bay County TPO is not a TMA and does not undergo a federal certification review. Please revise. This has been revised. Page 14 Critical PL funds cannot be used for Design Plans. STP funds may be used so long Page 66