PRESCRIPTION DRUG OVERDOSE PREVENTION PROGRAM RFP QUESTIONS

Transcription

1 Academic Detailing RFP #IBEBPDOP-FS-AD-2019 QUESTIONS & ANSWERS September 28, What would be the estimated start date since the contract ends June 30, 2019? Answer: December 1, 2018 as an estimated start date. 2. Is there a maximum total budget amount for each year or for each proposed deliverable? Answer: The budget for each year is dependent upon grant funding. Offerors should propose a budget based on the scope of work. Section I, Paragraph C In regard to the Scope of Procurement, an approximate expiration date is specified. However, it does not anticipate a start date for the proposal. 3. What is the anticipated start date for the proposal? Answer: Please use December 1, 2018 as an estimated start date. Section I, Paragraph C (23) and Section IV, Paragraph C (11) As referenced in Section 1, Paragraph C (23) and Section IV, Paragraph C (11). All materials developed by the Contractor shall become property of the State of New Mexico. 4. Are there any exceptions to the right to publish requirements of this RFP? The university does not allow others to control intellectual property and limit dissemination of data collected and analyzed as part of a UNM project? Answer: Yes, there are exceptions to the right to publish requirements. If a nongovernmental agency/vendor is awarded the RFP, the agreement will be placed in a Professional Service Contract (PSC) and the awarded vendor will need to follow the agreement terms- Appendix C- Sample Contract Section 11. If the awarded agency/vendor is a government agency or a local public body, these agencies are exempt, and the agreements may be placed in a Memorandum of Agreement (MOA), an Addendum to an existing agreement, or an Inter-Government Agreement (IGA) and the wording will be contained in those agreements.

2 Section III, Paragraph C (1) The RF A requires that the proposal be organized and indexed using the format in this section, page #22. However, the following sections outlined in Section V (B) are not numbered in the format provided: Statement of Need Offeror capability Scope of Work Budget and Cost Explanation 5. Where do should these sections be included? Please clarify section numbers. Answer: Follow RFP Section III, Paragraph C 1.F4 as stated on page 27 Mandatory Specifications. Section V, Paragraph 8 (8) The RFA requires that respondents request sufficient funding to accomplish the proposed Scope of Work. 6. What is the overall budget for the proposal, including direct? Answer: The budget for each year is dependent upon grant funding. Offerors should propose a budget based on the RFP scope of work. 7. Is there a maximum amount for target travel? Answer: This is negotiable, based on proposed budget 8. In the event that both Medical and Pharmacy Academic Detailing are proposed a) Is the overall budget increased Permissions, publishing, and author agreements? b) Are they considered separate proposals? Answer: a) The overall budget is based on the bidders cost proposal. b) No, Medical and Pharmacy Academic Detailing are considered as one proposal. 9. Are there any unallowable costs for the budget? Answer: Yes. Allowable and unallowable costs are based on the requirements in the RFP, the agreement template, and federal statutes, rules and regulations. Two references are: a. OMB 2 CFR Part 200 (Section ); and DOH/ERD Procedure ERD-

3 3Determining the Allowability of Costs (please see Procedure ERD-3- attached following the Q&A s). Section V, Paragraph C (Appendix C) Scope of Work, Task #13 requires resumes as a deliverable for the academic detailers. 10. Are the resumes required in the proposal and if so, are they counted in the page limit for this RFP? Answer: Yes, résumé's are required, but not counted in the page limit (Section V-B6 Mandatory Specifications, pg. 28). Section V, Paragraph C (Appendix C) 11. Is Appendix Ca sample or do we need to include it in the proposal? If so, where? Answer: Appendix C is a Sample Contract, there is no need to include it to the proposal. Section V, Paragraph C (Appendix D) This section has response areas for up to another four years of funding. 12. Does appendix D need to be completed with descriptive budgets to be eligible for the additional years of the possible contract? Answer: Yes. Section V, Paragraph C (Appendix F) 13. Where should this attachment be placed in the Proposal? Answer: All attachments should follow the Appendix Sequence and be placed at the end of the proposal. Attachment A 14. Where should this attachment be placed in the Proposal? Answer: Attachment A, pg. 55 THIS FORM WILL NEED TO BE COMPLETED FOR EACH CONTRACT this is to be completed by the awarded contractor and is not to be included in the proposal.

4 15. [Page 23. Scope of Work, Item A] The curriculum produced by UNM in 2017 and used for the past 2 years addresses best practices for opioid prescribing and state and federal regulatory requirements., This curriculum does not specifically address one-on-one academic detailing. Rather, the process of academic detailing would reinforce the UNM training. a) Will the contractor have access to the names of those who have participated in the UNM workshop on best practices for opioid prescribing? Answer: If requested, DOH can provide the awarded vendor the names of those who participated in the prior UNM workshops funded by DOH b) Will UNM continue to provide these workshops in FY2019? Answer: Undetermined. 16. [Page 23. Scope of Work, Item G] Do DOH Evaluators have specific outcome measures in mind for this project? Answer: DOH Evaluators will work with the awarded vendor with specific outcome measures. 17. [Page 24. Scope of Work, Item J] Will individual provider identities be protected or do individual providers have to be identified in visit data reporting? How often will regular reports be due? Answer: Provider identities will need to be provided to DOH but are protected within it s files. Reports are due quarterly at a minimum. 18. Page 22, C Proposal Format] Is F.3. Oral Presentation applicable? If so, how should this item be addressed? Answer: Section III C1 F3. Oral Presentation (If applicable)- there will not be Oral Presentations. 19. [Page 28 In-House/Outsource Capability] Where in the applications should staff resumes be placed? Answer: At the end of proposals as an attachment.

5 20. [Page 28 References] Where in the applications should staff resumes be placed? Answer: If referring to Section V-B Mandatory Specification #6 References, follow given instructions within Appendix G, pg [Page6, D.1] There was no address listed in the statement: All deliveries of responses via express carrier must be addressed as follows: Are we to use the address listed above this statement: Name: Socorro Salazar, Procurement Manager Address: New Mexico Department of Health Epidemiology and Response Division Prescription Opioid Overdose Prevention Program 1190 St. Francis Drive, Suite N1320 Answer: Socorro L. Salazar- Procurement Manager New Mexico Department of Health Epidemiology & Response Division 1190 St. Francis Drive, Room N1320 Santa Fe, NM Are we still allowed to submit a proposal if we did not submit the Intent to Submit/Acknowledgement of Receipt form that was due Sept 14, 2018? Answer: Yes, however the Acknowledgement of Receipt Form allows the potential bidder to receive any announcements/changes/q&a s first hand. Those that didn t submit the Acknowledgement of Receipt Form will need to monitor these changes within DOH s website. 23. [Page 22, C. Proposal Format] Are there minimum margin or font size requirements for the Technical and Cost Proposal? Answer: If not stated in the RFP, use standard formatting. 24. [Page 22, C. Proposal Format and Page 27-Mandatory Specifications] The proposal format outlined on page 22 doesn t align with the specifications outlined on pages Can you clarify if Mandatory Specifications, listed as item F.4 on page 22, includes the following: Offeror qualifications (Pass/Fail) Statement of Need (5 pts) Offeror Capability (35 pts)

6 o Past Accomplishments o In house capability o Outsource capability o Collaboration o Cultural Competency and Org Diversity o Accessibility for people with disabilities o Financial Capability o Business/Organizational References (3) Scope of Work (45 pts) Budget and Cost Explanation (15 pts) Answer: Yes. 25. [Page 22, C Proposal Format] Is the Cost Response Form (Appendix D) completed separately from the Budget and Cost Explanation section of mandatory specifications (see page 29, #8) or does the Cost Response Form serve as that section of the proposal? Answer: Yes, the Cost Response Form is part of the Proposed Budget 26. Is there an overall page limit for the Request for Proposal? Please provide page limits with and without attachments for the full proposal. Answer: Follow page limit guidance in Section V, A-C Evaluation. Keep in mind in Section V there are exclusions in the page limits that may be attached. 27. Is there a minimum and maximum cap for the proposal s budget? If so, provide the range of funding available. Answer: The budget for each year is dependent upon grant funding. Offerors should propose a budget based on the scope of work. 28. [Proposal Format Section C Page 22] Please specify if the proposal should be single or double spaced. Answer: If not stated in the RFP, use standard formatting- single spaced. 29. Will DOH be able to provide a list of all providers or practices that participated in the HERO TRaILs Best Practices for Treating Non-Cancerous Pain (the curriculum referred to in item A on page 23]?

7 Answer: DOH can provide a list of providers or practices that participated in the HERO TRraILs training, as funded by DOH, to the awarded vendor. 30. Is it possible for DOH to provide an electronic copy to approved contractor of the HERO TRaILs Best Practices for Treating Non-Cancerous Pain? Answer: If requested, DOH can provide a copy of the HERO TRaILs materials, as funded by DOH to the awarded vendor.