SCHEDULE AT A GLANCE Conference Agenda, December 6 8, 2010 Hotel Captain Cook PRECONFERENCE WORKSHOPS Sunday, December 5, 2010

Transcription

1 ,brea SCHEDULE AT A GLANCE Conference Agenda, December 6 8, 2010 Hotel Captain Cook PRECONFERENCE WORKSHOPS Sunday, December 5, 2010 Reception sponsored by Forsythe Transportation, Inc. Sunday, December 5 th 5-7:30 p.m., Quarter Deck Monday, December 6th Tuesday, December 7th Wednesday, December 8th 7:30 5:00 Outside Fore Deck Registration 7:30 5:00 7:30 7:30 8:30 Registration Exhibit Hall Opens Light Breakfast 7:30 12:00 7:30 8:30 Registration Light Breakfast 7:30 7:30 8:30 8:00 8:20 8:30 9:30 9:30 10:15 10:30 11:45 12:00 1:00 1:00 1:30 1:30 3:30 3:30 4:15 3:30 5:00 4:15 5:00 5:00 7:00 Exhibit Hall Opens Light Breakfast New Attendee Welcome Welcoming Session Music - East High Laura Hylton, President Amy Lujan, Executive Director Exhibitor Introductions Exhibit Hall Visits Vendor Showcase Demonstrations General Session: John Sedor, Esquire Luncheon & Slide Show Exhibit Hall Visits Round Tables: 403(b) & 457 Plans ARRA Updates ASBO Certification CIP Project Submittal Employee Classif Ed Workforce Trends E-Rate Update Fed Maint of Effort Hlth Reform & 125 s Info Tech Controls Mgmt Disc & Analysis Medicaid Claiming OASIS Update P-Card Application Preventive Maint Pupil Trans RFP s Student Activities Committee Meetings Exhibit Hall Visits Vendor Showcase Demonstrations Reception - Altman, Rogers & Co. Snow Goose Café 717 West 3 rd Avenue 8:00 8:30 8:30 10:00 10:00 11:15 11:15 12:00 12:00 1:00 1:00 1:15 2:00 2:15 3:00 3:15 4:00 5:00 7:00 Quarter Deck 7:00 11:00 Music Service High Schoolvice High School General Session Keynote : Mark Tenacious Towers Exhibit Hall Visits Vendor Showcase Demos Sectionals E-Reporting Audit Prep CIP Project Closeout Legislative Resources AppliTrack Public Spkg & Comm Relations Student Activities Luncheon John Musso, ASBO Intl Exhibitor Committee Meeting Sectionals: Employer Reporting State Grant Administration Long Term Maint Budgeting Legislative Update Employee Discipline Food Service Staff Training Managing W/C Claims Sectionals: Obtaining/Evaluating Bids Business Intelligence & Electronic Transactions Foundation 101 Aftermath of an Emergency Employee Improvement Plans Records Retention & Security Business Office Role in Negotiations L ship Communication Tools Cracker Barrels: Awarding/Managing Contracts Health Care Reform Impact Internal Controls Budget Dev Process P-Card Management Commty Use of Facil & Eqmt Maximize L ship Potential Reception-Mikunda, Cottrell & Co. Banquet & Casino Night 8:30 10:00 10:15 11:00 11:15 12:00 12:30 2:00 2:30 General Session: Music - Bartlett High Executive Forum: First National Bank Alaska First National Bank Alaska Cracker Barrel: Time and Effort GASB 54 Dept of Admin Hot Topics Threats to Data Security Food Service Inventory SBA Alumni Bus Mgr/Supt Communications Sectionals: Indirect Cost Proposal Cost Savings Through Sustainability FMLA Briefing Fdn Compliance Supplmt Effective Employee Evals Needs Based Budgeting Wage & OT Pymt Risks Luncheon and Annual Meeting Introductions Membership Business Election of Officers School Business Academy Recognition School Business Official of the Year Award Drawings and Door Prizes ALASBO Board Meeting Post-Conference December 9, 2010 Division of Retirement and Benefits Hotel Captain Cook December 9-10, 2010 Educational Mgmt Associates Hotel Captain Cook December 9-10, 2010 ACB Solutions Excel and Word classes 1

2 PRE-CONFERENCE SCHEDULE Sunday, December 5, 2010 Registration opens at 8:30 a.m., in the lower level lobby of the Hotel Captain Cook 9:00 4:30 Adventure School Business Academy Targeted training for new school business managers (< 3 years on the job), new Alaska superintendents, and other school business officials (business office or other) interested in this training; limited enrollment of 15 In-depth topics: Alaska School Business Annual Timeline; State Foundation Funding Program; State Chart of Accounts; Budget Projections; Resources/Contacts Presenters: Melody Douglas, Consultant and Honorary Member; Elizabeth Sweeney, Director of School Finance, Dept of Education & Early Development; Tammy White, Comptroller, North Slope Borough School District, and Dennis Niedermeyer, Consultant and Honorary Member 9:00 12:00 Quadrant Basic Payroll for School Districts A review of what is required to process payroll, with plenty of time for Q&A Presenter: Rene' Spracklen, Accountant, Copper River School District 9:00 12:00 Endeavor Advanced Budgeting For those with school budgeting experience who want to make their budget even better! Review the development phases, ways to deal with uncertainty, saving time with focused analysis and creating a polished budget document Presenter: David Means, Director of Administrative Services, Juneau School District 12:00 1:00 Lunch Break Lunch available for all presenters and full-day (morning and afternoon) participants 1:00 4:30 Quadrant Excel Pivot Tables Learn to use Excel s powerful pivot table capability to work with your data and run fewer reports from your financial system; if possible, bring your own laptop (Excel 2007 strongly recommended) Presenter: John Sanbei, Consultant, CORE, Inc. 1:00 4:30 Voyager Advanced Financial Management Topics Peer-review and certification programs can improve the quality of your work, increase your credibility and advance your career; learn about ASBO International s Certification of Excellence, Meritorious Budget Award and new professional certification program 2

3 Presenters: Angie Peterman, Past President, ASBO International, John Musso, Executive Director, ASBO International and Melody Douglas, Consultant and Honorary Member 1:00 4:30 Endeavor Advanced Details Online for Current ALASBO P-Card Users Advanced training in the Bank of Montreal (BMO) Details Online software program; current users ONLY Presenters: Holly Wallace, Member Relations Specialist Illinois ASBO and Bryan Barger, Vice President, Bank of Montreal/Harris Bank 5:00 7:30 Quarter Deck Reception Sponsored by: Forsythe Transportation, Inc. All Conference Attendees Are Invited To Attend! 3

4 Monday, December 6, :30 5:00 Outside Registration 7:30 7:30 8:30 8:00 8:20 8:30 9:30 Exhibit Hall Opens Light Breakfast New Attendee Welcome First time conference attendees are invited to learn more about ALASBO and about how to get the most out of the annual conference! Welcoming Session Music Performed by: East High School Students, Janie Lidey, Director Welcoming Address Laura Hylton, President Conference Introductions Amy Lujan, Executive Director Exhibitor Introductions 9:30 10:15 10:30 11:45 12:00 1:00 1:00 1:30 1:30 3:30 Exhibit Hall Visits Vendor Showcase Demonstrations General Session Presenter: John Sedor, Esquire Luncheon & Slide Show Slide Show Presenter: Yodean Armour, Klawock School District Exhibit Hall Visits Round Tables: Participants move between tables every 20 minutes 403(b) & 457 Employer Plans Presenter: Tamara Middleton, Director, CPI Qualified Plan Consultants, Inc. This will be an overview of the best practices manual prepared by the National Tax Shelter Annuity Association (NTSAA) and promoted by ASBOI. Explanation of procedures recommended and assistance in determining whether your plan is operating under them currently. ARRA Updates Presenter: Melissa Bell, Grants Administrator, Alaska Department of Education & Early Development This roundtable will focus on ARRA stimulus funds basics including fiscal reporting requirements. 4

5 Monday, December 6, :30 3:30 Round Tables (continued) ASBO Certification Presenters: Angie Peterman, Past President and John Musso, Executive Director, ASBO International This year, ASBO International is introducing a Certified Administrator of School Finance and Operations (SFO) program. Learn the requirements for certification and how certification can enhance your credibility and your career opportunities. CIP Project Submittal Requirements Presenter: Kimberly Andrews, Architectural Assistant, Alaska Department of Education & Early Development Once a district receives funding for a grant or authorization for a debt project, the Department of Education requires that submittals be provided in order to release payment (for grant projects), or approval to continue to the next project stage (for debt projects). The presenter will provide information on project submittal requirements for all types of department projects from financial structure, to project closeout. Classification of Employees / Rehired Retirees Presenter: Debbie Bialka-Benedict, Retirement & Benefits Specialist, Alaska Division of Retirement & Benefits Discussion of the classification of employees and rehired retirees. Please bring any questions to the table that you feel might be relevant. Education Workforce Trends in Alaska Presenters: Melissa Hill, Director and Lexi Hill, Research Analyst, Alaska Teacher Placement Looking at teacher turnover: teacher turnover can affect the bottom line. High turnover can drive up recruiting costs with costly travel and staff time on the road. Consecutive years of no turnover on the other hand can drive up annual personnel costs. Join us to learn more about the latest employment trends in Alaska s education workforce. E-Rate Update Presenter: Valerie Oliver, E-Rate/USF Coordinator, Alaska State Library and Alaska Department of Education & Early Development This is a general discussion about the E-Rate program, new developments or changes over the past year, and a focus on document retention. Federal Maintenance of Effort Requirements Presenter: Elwin Blackwell, Internal Auditor, Alaska Department of Education & Early Development This roundtable will focus on the federal maintenance of effort (MOE) requirements for federal programs such as ESEA (Title I, II-A, III, IV), Special Education, Vocational Education, and Indian Education. This roundtable will also cover how the MOE is calculated. Health Care Reform: Impact on Schools 125 Plans Presenter: Scott Florsheim, State Manager, American Fidelity Assurance Company The presenter will discuss the impact of the new health care reform legislation, and how it will impact school districts section 125 plans. 5

6 Monday, December 6, :30 3:30 Round Tables (continued) Information Technology (IT) Internal Controls Presenter: Jacy Turner, Senior Consultant, Mikunda, Cottrell & Co. Discussion of IT controls, and their importance to financial integrity and security. This includes use of passwords, controlling system access, segregation of duties and security of electronic files. Management Discussion & Analysis Presenter: Colleen Fitzgerald, Director of Accounting, Fairbanks North Star Borough School District Discussion will cover required elements of the MD&A and techniques you can use to simplify its preparation. Bring your own ideas for tips or shortcuts that work for you. Medicaid School-Based Administrative Claiming Presenter: Chris Carson, Project Coordinator, Dept of Health and Social Services An overview of the Medicaid administrative claiming program for schools. Districts can receive at least $15,000 per school year for participating. This requires a designated coordinator and completion of surveys by selected participants. OASIS Data Collection Update Presenter: Dennis Niedermeyer, Consultant and Honorary Member This session will provide an update on the status of the fall data collection. Summary statistics and changes to the process will be reviewed. P-Card Application Process Presenter: Holly Wallace, Member Relations Specialist, Illinois ASBO and Bryan Barger, Vice President, Bank of Montreal/Harris Bank Find out about the Illinois ASBO Purchasing Card Program available to you through ALASBO. The program is currently used by nearly 500 school districts nationwide, including seven Alaskan districts. This program can save your district money and earn your school district generous rebates! Preventive Maintenance Presenter: Wayne Marquis, Building Management Specialist, State of Alaska Department of Education & Early Development In order for school districts to apply for Dept of Education grant and debt projects, they must demonstrate a compliant preventive maintenance program. Preventive maintenance requirements include the ability to generate five management reports and show that the reports are being used effectively to extend the life of district facilities. Requirements also include demonstration that the district has an energy management program, custodial program, maintenance training program and renewal replacement schedules for all district buildings. The department also verifies the existence and use of a fixed asset inventory system by the districts. The presenter will provide information and answer questions about the submittals required for district compliance. RFP/Bid Process for School Bus Contracts Presenter: Steven Kalmes, Director of Transportation Services, Anchorage School District Learn the difference between a Bid and Request for Proposal and what needs to be included in the document. Get tips on dealing with this complex process, as well as suggestions on how to monitor contractor performance. 6

7 Monday, December 6, :30 3:30 3:30 4:15 3:30 5:00 4:15 5:00 Round Tables (continued) Student Activities Presenter: Mollie Morrison, Audit Manager, Mikunda Cottrell & Company Participants are asked to bring their questions and ideas related to best practices for managing student activities. Committee Meetings Get involved with your association through ALASBO committees. Qualify to win a special prize in our committee member-only drawing! Exhibit Hall Visits Vendor Showcase Demonstrations 5:00 7:00 Reception sponsored by: Altman, Rogers & Company Snow Goose Café 717 West 3rd Avenue 7

8 Tuesday, December 7, :30 5:00 Outside 7:30 7:30 8:30 8:00 8:30 Registration Exhibit Hall Opens Light Breakfast Morning Music Performed by: Service High School Students, Merry Chadwick, Director Welcoming Address Laura Hylton, President 8:30 10:00 10:00 11:15 11:15 12:00 Adventure Quadrant Easter Island Whitby General Session Keynote Address: Becoming a BLT (Believable, Likeable and Trusted) Leader at Home and at Work: How to Stand Out and Make a Positive Difference! Presenter: Mark Tenacious Towers, Speak Out Seminars Exhibit Hall Visits Vendor Showcase Demonstrations Sectionals: E-Reporting Update Presenters: Erika Burkhouse, Retirement and Benefits Specialist, and Linda Zagar, Retirement and Benefits Technician, Alaska Division of Retirement and Benefits An overview of E-Reporting as well as current updates. Audit Prep Presenter: Tim Altman, Partner, Altman, Rogers & Company This session will provide an overview of the audit process, documentation and compliance information. Will explore the steps you can take to prepare for your annual audit. Careful planning and preparation are the keys to successful audits. CIP Project Closeout and In-House Requirements Presenters: Kimberly Andrews, Architectural Assistant, and Sam Kito III, School Facilities Engineer, Alaska Department of Education & Early Development Kim Andrews will discuss the Department s project closeout submittal requirements for EED School Construction and Major Maintenance grant projects and debt reimbursement projects. Sam Kito III will discuss the requirements for filling out and submitting an in-house request letter for districts planning to perform project work utilizing district or city/borough employees to complete all or portions of the project Legislative Resources Presenter: Sue Gullufsen, Manager of Information and Teleconferencing, Alaska Legislative Affairs Agency Learn how to keep track of what s going on during the state legislative session and provide input. This sectional will provide training in the online bill tracking system (BASIS), ways to contact legislators and provide testimony, and use of other resources. 8

9 Tuesday, December 7, :15 12:00 Suite N Resolution Voyager Sectionals (continued) Alaska Teacher Placement AppliTrack Job Bank Presenter: Melissa Hill, Director, Alaska Teacher Placement This session will provide an overview of the services and support provided to school districts that register with Alaska Teacher Placement. Come see all the available features offered through the AppliTrack system. This robust job bank can save your staff time and money! Public Speaking and Representing Your District to Community Groups Presenter: Kelly Reisig, District Communications Director, Kenai Peninsula Borough School District Now more than ever, it is imperative for each school district to support its programs through transparent and open communications with all of its constituents regarding the budget, student and staff dedication, and achievements of excellence. This presentation will help to fill your communications toolbox with the necessary tools to get the job done. Student Activities Presenter: Mollie Morrison, Audit Manager, Mikunda, Cottrell & Company This presentation will focus on financial reporting and the district fiduciary responsibility for agency funds and internal controls. The presenter will also touch on fraud risks and best practices for managing student activities. 12:00 1:00 1:00 Aft Deck 1:15 2:00 Adventure Quadrant Luncheon Presenter: John Musso, ASBO International Exhibitors Committee Meeting Sectionals Employer Reporting Presenters: Christina Maiquis, Accounting Supervisor, and Erika Burkhouse, Retirement and Benefits Specialist, Alaska Division of Retirement and Benefits This session will be a discussion of employer on-behalf/legislative relief funding, trueup processes and calculation of rates. State Grant Administration Presenter: Melissa Bell, Grants Administrator, Alaska Department of Education & Early Development The section head of EED s grant administration will lead a discussion and present information and forms explaining the requirements for submitting quarterly grant reimbursements. The discussion will include the supporting documentation required by EED when submitting quarterly reimbursement requests and other issues. 9

10 Tuesday, December 7, :15 2:00 Whitby Voyager Resolution Easter Island Suite N 2:15 3:00 Voyager Whitby Sectionals (continued) Long Term Maintenance and Project Budgeting Presenters: Marie Laule, Budget Director, and Larry Petersen, Maintenance Director, Anchorage School District Understanding the importance of developing a cooperative partnership between Maintenance and Budget is essential to implementing a successful maintenance program. Project budgeting is essential to the sustainability of our facilities and ensuring an environment that is functional and comfortable for our students and staff. This presentation will discuss the checks and balances between Maintenance and Budget at ASD, and how the two departments create a synergy between them to benefit the students and buildings of the district. Legislative Update Presenter: Eddy Jeans, Education Policy Coordinator, Alaska Department of Education & Early Development The presenter will preview this year's legislative climate and discuss how you can be most effective working with legislators. Documenting Employee Discipline Presenter: Tim Peterson, Human Resources Director, Kenai Peninsula Borough School District Documentation of employee discipline requires than an A file be started and maintained. Documentation of Due Process and Just Cause are necessary throughout this process. Food Service Staff Training Presenters: Susan Edwards, Accountant, Sherry Tibbetts, A/P & Food Service and Tammi Peterson, Purchasing & Food Service, Lake and Peninsula School District The presenters will showcase their district s annual cooks inservice trainings. Saving Money by Managing your Workers Compensation Claims Presenters: Michael Lary, Loss Control Coordinator and Brad Thompson, Claims Manager, Alaska Public Entity Insurance Manage claims from inception to closure to minimize loss and save your organization money! Sectionals Obtaining/Evaluating Competitive Bids and Quotes Presenter: Pam Chenier, Purchasing/Warehouse Director, Anchorage School District A walk through the process of obtaining and evaluating competitive bids and quotes to meet your district's requirements. This session will be interactive so please bring examples of challenges you've experienced or on the horizon. Business Intelligence A Different Perspective on Reporting Presenters: David Arp, Business Manager, Sitka Borough School District, and Bob Ricci, Consultant, Educational Management Associates Day in and day out we invest a significant portion of our resources creating, capturing and tracking the data that is the heartbeat of our business offices. Once we ve collected all this information, the next challenge is how to create and distribute the subsets of the information to the individuals and entities both within and outside the 10

11 Tuesday, December 7, :15 3:00 Whitby Adventure Suite N Resolution Easter Island Quadrant Sectionals (continued) Business Intelligence A Different Perspective on Reporting (continued) district. These audiences need to see the data in various formats Some need traditional paper reports, others need electronic files, and still others need graphs and charts. The classic question arises: With all this data, how do we get it out in the format we need? Business Intelligence software addresses this question. Learn some basic BI tools and see some examples of how BI can help manage your data. Foundation 101 Presenter: Mindy Lobaugh, School Finance Specialist, Alaska Department of Education & Early Development Attend this informative presentation to understand the components of the foundation program calculation and then educate others on how the formula works. This sectional also incorporates updates on formula changes from recent legislation and will include information on the hold harmless provision. Dealing with the Aftermath of an Emergency Presenter: Mark Roberts, Emergency Management Specialist, Alaska Division of Homeland Security and Emergency Management This session will outline steps to take and people to contact after an emergency. Employee Improvement and Training Plans Presenter: Tim Peterson, Human Resources Director, Kenai Peninsula Borough School District Sample plans will be provided to address low-performing certificated and support personnel. Appropriate process and timelines will be addressed. Records Retention and Security Presenter: Dean Dawson, State Archivist, Alaska Division of Libraries, Archives and Museums Presenter will address records retention issues, including: goals and purposes of a records management program; value of records; model records retention schedule for school districts; the four classes of records; and, digital records. We will also discuss the AK Personal Information Protection Act and its implications for school districts, and how the State of Alaska has raised the bar with respect to protection of its information assets. Business Office Role in Union Negotiations Presenters: Bruce Johnson, Executive Director, Alaska Council of School Administrators, and Dave Jones, Assistant Superintendent, Kenai Peninsula Borough School District This session will highlight the various roles that school business officials may be asked to play in the union negotiations process and will emphasize ways to keep business office involvement professional and helpful to the negotiations process. Communication Tools Used by Magnificent Leaders! Presenter: Mark Tenacious Towers, Speak Out Seminars Communication is of paramount importance in today s do-more-with-less-and-do-itfaster world. This (1) Educational (2) Motivational and (3) Entertaining program is based on over forty years of formal and informal research. The emphasis will be on practical principles and hands-on, how-to behaviors that get results. Fasten your seat belt and come join us for a unique program. 11

12 Tuesday, December 7, :15 4:00 Voyager Whitby Easter Island Adventure Resolution Quadrant Cracker Barrels Awarding/Managing Purchasing Contracts Presenters: Pam Chenier, Purchasing/Warehouse Director, Anchorage School District and Bart Grahek, Director, Procurement and Warehouse, Fairbanks North Star Borough School District Discussion of awarding and managing various types of contracts. Solve the mysteries surrounding awarding contracts and contract administration! Health Care Reform: Impact on School Districts Presenter: Bruce Gale, Senior Account Executive, Alaska USA Insurance Brokers Discussion of the effects of the federal health reform (PPACA) on plan design, claim cost containment, overall health costs and budget concerns for school districts and municipalities. Effective Internal Controls Presenter: Cindy Reilly, Chief Financial Officer, Yukon-Koyukuk School District Join your peers for a look at internal controls. We ll discuss what documentation should be done, as well as the critical points where separation of duties must take place. Budget Development Process Presenters: David Arp, Business Manager, Sitka School District, Karen Goodwin, Director of Administrative Services, Northwest Arctic Borough School District, and Luke Fulp, Director of Finance, Kodiak Island Borough School District Are you interested in learning how other school district's roll out their annual budgets, how they seek community input, and how management interacts with elected officials during the process? This session will highlight the budget development process at three different districts. Procurement Card Program Management Presenters: Natalie Stanton, Accounts Payable Specialist, Kenai Peninsula Borough School District, Joy Stein, Accounting Supervisor and Alicia Paxton, Accounting Analyst, Matanuska Susitna Borough School District Current users of procurement cards will explain the benefits your district can gain from a P-card program. Policies, procedures, internal setup, daily administration, forms and experiences related to implementing and maintaining a sound program will be discussed. Find out how P-cards can speed up your purchases, improve accountability from your administrators, save on processing costs and generate rebates for your district. Community Use of School Facilities and Equipment Presenters: Grady Fisher, Director of Risk Management, AMLJIA, and Dave Jones, Assistant Superintendent, Kenai Peninsula Borough School District Allowing use of school facilities by community groups while controlling risk is an ongoing challenge. Learn about practical tools, such as use agreements and indemnification, as well as ways to make these policies workable in your community. 12

13 Tuesday, December 7, :15 4:00 5:00 7:00 Quarter Deck 7:00 11:00 Cracker Barrels (continued) Being Who You Are with Greater Skill: How to Maximize Your Leadership Potential Presenter: Mark Tenacious Towers, Speak Out Seminars Oscar Wilde said, Be who you are. Everyone else is taken. He provided us with the foundation for this program. You must continually grow by maximizing the only three tools in your personal tool kit... your talent, your motivation and your self-talk (explanatory style). This session will provide insights that can be immediately put to use in your daily arena. Reception sponsored by: Mikunda, Cottrell & Co. Banquet & Casino Night 13

14 Wednesday, December 8, :30 12:00 Outside Fore Deck 7:30 8:30 8:30 10:00 Registration Light Breakfast General Session Morning Music Performed by: Bartlett High School Students, Liesl Davenport-Wheeler, Director Executive Forum First National Bank Alaska 10:15 11:00 Resolution Adventure Endeavor Easter Island Voyager Whitby Cracker Barrels Time and Effort Reporting Presenter: Colleen Fitzgerald, Director of Accounting, Fairbanks North Star Borough School District Discussion of time and effort reporting for management staff funded by one or more federal grants. Bring your questions about regulatory guidance, required documentation and reporting systems. GASB 54 Presenter: Michelle Drew, Audit Director, Mikunda, Cottrell & Company Overview of GASB 54 technical rules with additional emphasis on school district implementation and compliance with State of Alaska Department of Education & Early Development regulations. Department of Administration Audit Hot Topics Presenter: Kay Gouyton, Internal Auditor, Alaska Division of Retirement and Benefits Learn about the latest findings during school district audits of social security and retirement processing, so that you can avoid the pitfalls! Bring your questions regarding classification of employees vs. contractors and other issues to this discussion with one of the division s most experienced staff members. Threats to Data: Keep Your Information Safe Presenter: Dale Benolkin, Educational Management Associates An overview of basic security steps to maintain your computer system. Food Service Inventory Management Presenters: Mark Vink, Business Manager, Bering Strait School District and Karen Goodwin, Director of Administration Services, Northwest Arctic Borough School District This session highlights the controls used to oversee the distribution of food service inventory in two geographically dispersed districts. School Business Academy Alumni Presenters: Tammy White, Comptroller, North Slope Borough School District, and Dennis Niedermeyer, Consultant and Honorary Member Time for prior year participants in the School Business Academy to meet and discuss successes and challenges! 14

15 Wednesday, December 8, :15 11:00 Quadrant 11:15 12:00 Resolution Whitby Adventure Quadrant Cracker Barrels (continued) Business Manager/Superintendent Communications Presenter: Bruce Johnson, Executive Director, Alaska Council of School Administrators Your relationship with your supervisor is one of the most important factors in successful job performance and job satisfaction! This session will discuss how business managers can develop and maintain good communications with their superintendents. Sectionals Indirect Cost Proposal Presenter: Elwin Blackwell, Internal Auditor, Alaska Department of Education & Early Development This session will present a brief overview of the big picture for indirect cost rates, including the calculation of indirect costs divided by direct costs that creates each district s rate. The department s reviewer for the annual federal indirect cost rate submittals will complete one district s indirect cost rate calculation from start to finish. Attend this session to learn the quickest and most accurate process to identify necessary indirect cost rate data in your audit and transfer that data to your district s indirect cost worksheet. Learn when additional data outside the audit is necessary and how to document these circumstances. Learn about the carry forward adjustment applied at the end of the indirect cost rate calculation. Cost savings through Sustainability Programs Presenter: Darin Hargraves, Operations Director, Anchorage School District Utilities costs are a major expenditure of school districts in Alaska. The Anchorage School District is working to reduce utilities costs 15% through simple 'education and awareness' of facility users. In a pilot program, 27 ASD schools saved $379,000 through behavior modification. This sectional will discuss the Energy Conservation Program at ASD and provide information that can be used in your school facility to achieve similar savings. As budgets continue to get tighter, energy conservation can provide immediate savings with little or no capital expenditure. FMLA Briefing Presenter: Saul Friedman, Attorney, Jermain, Dunnagan & Owens This presentation will provide an update on the latest issues faced by school districts with regard to the federal Family and Medical Leave Act (FMLA). Foundation Program Compliance Supplement Presenter: Heidi Reichl, Internal Auditor, Alaska Department of Education & Early Development This session will provide an overview of the State of Alaska Audit Guide and Compliance Supplement for State Single Audits, which is used by entities and auditors with state single audit preparation. The presenter will discuss the revisions made within the Foundation Program's compliance supplement and how it affects districts. 15

16 Wednesday, December 8, :15 12:00 Endeavor Easter Island Suite N 12:30 2:00 2:30 Club Room 1 Tower 1 Thursday, Dec 9 8:00 4:30 Endeavor Th & Fr, Dec :00 4:00 Adventure Th & Fr, Dec :00 4: W Dimond Blvd. Sectionals (continued) Effective Employee Evaluations Presenter: Patti Carlson, Director of Human Resources, Juneau School District Employee evaluations can be one of your most effective tools to enhance productivity and develop the potential of your staff resources. Learn practical tools to make the most of the employee evaluation process. Needs-Based Budgeting Presenter: Carl Horn, Director of Finance, Nenana City School District The presenter will highlight the financial and staffing model created to support the development of his district budget and to identify the areas critical for financial stability. Will focus on a practical method to use Excel as a tool to create the model and utilize it as a presentation tool to communicate and support financial choices. Managing Wage and Overtime Payment Risks Presenter: Thomas V. Wang, Attorney, Ashburn & Mason, P.C. Overtime? We ve got an app for that. PDA s and other overtime concerns are catching up to public employers. Attend this sectional to learn how to manage your wage and overtime payment risks. Luncheon and Annual Meeting Introductions Membership Business Election of Officers School Business Academy Recognition School Business Official of the Year Award Drawings and Door Prizes ALASBO Board Meeting Post-Conference Training Division of Retirement and Benefits Educational Management Associates (EMA) ACB Solutions Microsoft Classes - meet at Tower I lobby at 8:15 AM for group transportation 16