NIH PUBLIC ACCESS POLICY

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1 NIH PUBLIC ACCESS POLICY Ensuring Alaska INBRE Compliance J. Paige Ruesch Research reported in this publication was supported by an Institutional Development Award (IDeA) from the National Institute of General Medical Sciences of the National Institutes of Health under grant number P20GM

2 The NIH Public Access Policy implements Division F Section 217 of PL (Omnibus Appropriations Act, 2009). The law states: The Director of the National Institutes of Health ("NIH") shall require in the current fiscal year and thereafter that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine's PubMed Central an electronic version of their final, peerreviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, that the NIH shall implement the public access policy in a manner consistent with copyright law. NIH must implement this policy because it is the law. Institutions and investigators are responsible for ensuring full compliance with the Public Access Policy.

3 The Reasons Access to published research funded by the NIH will help advance science and improve human health Meets the public s expectation that articles based on NIH-funded research are publicly available Accessibility to NIH-funded research results fosters new interdisciplinary collaborations among investigators and institutions Provides the NIH with the ability to monitor and develop its collection of taxpayer funded research more effectively

4 The NIH Public Access Policy Applies to Any Final Manuscript That Is peer-reviewed AND Is accepted for publication in a journal on or after April 7, 2008 AND Arises from: Any direct funding from an NIH grant or cooperative agreement active in Fiscal Year 2008 or beyond, or; Any direct funding from an NIH contract signed on or after April 7, 2008, or; Any direct funding from the NIH Intramural Program, or; An NIH employee.

5 PMID PMCID Biomedical journal citations + abstracts Some links to full text articles at PMC and publisher websites. vs Unique identifier: PMID followed by a series of numbers. Digital archive of full-text, peerreviewed journal papers. Unique identifier: PMCID followed by a series of numbers. Both are free resources developed by the U. S. National Library of Medicine 5

6 How to Comply 1) Address Copyright Institutions and investigators are responsible for ensuring full compliance with the Public Access Policy (e.g., that any publishing or copyright agreements are consistent with submitting to PMC). 2) Deposit Paper Upon Acceptance for Publication Method A: Publish in a journal that deposits all NIH-funded final published articles in PMC without author involvement. Method B: Make arrangements to have a publisher deposit a specific final published article in PMC. Method C: Deposit the final peer-reviewed manuscript in PMC yourself via the NIHMS. Method D: Complete the submission process for a final peer-reviewed manuscript that the publisher has deposited via the NIHMS. 3) Cite Article Include the PMC number (PMCID) for applicable papers in applications, proposals and reports, as described at

7 Posting Papers: Methods A & B straight to PMC A Journal deposits the published version of all NIH-funded articles in PMC. Final published article in PMC B Author arranges for Publisher to deposit published version of specific article in PMC.

8 Posting Papers: Methods C & D via NIHMS Who can deposit manuscripts in the NIHMS? An Author A Delegate: anyone given access to the author's files The Publisher Step 1: Deposit manuscript files - An NIHMSID is assigned to the submission. C Author or delegate submits final peer reviewed manuscript to the NIHMS. D Journal publisher submits final peer reviewed manuscript to the NIHMS.

9 Posting Papers: Methods C & D via NIHMS Step 2: Author approves PDF receipt, gives permission to NIH to process the manuscript. C D Author or delegate submits final peer reviewed manuscript to the NIHMS. Journal publisher submits final peer reviewed manuscript to the NIHMS. Author Approval NIHMS sends author an asking author to approve the submitted materials for processing.

10 Posting Papers: Methods C & D via NIHMS Step 3: Author approves PMC-formatted manuscript for public display. Author Approval C D Author or other submits final peer reviewed manuscript to the NIHMS. Journal publisher submits final peer reviewed manuscript to the NIHMS. NIHMS sends author an asking author to approve the submitted materials for processing. Author reviews and approves the PMCformatted manuscript. Manuscript archived in PMC

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12 Citation How to cite papers in press (epub ahead of print), or within 3 months of publication For Method A and B Journals, use PMC Journal - In Process. Example: Sala-Torra O, et al. Connective tissue growth factor (CTGF) expression and outcome in adult patients with acute lymphoblastic leukemia. Blood. PMCID: PMC Journal - In Process For Method C and D Journals, use the NIHMSID. Example: Cerrato A, et al. Genetic interactions between Drosophila melanogaster menin and Jun/Fos. Dev Biol. In press. NIHMSID: NIHMS44135 NIHMSIDs will not be accepted 3 months after publication. PMCIDs are assigned around the time of publication. Use the PMCID once it is assigned.

13 Citation How to cite papers archived in PMC When citing a paper in NIH applications, proposals, and progress reports, include the PMCID at the end of the full citation. Applies to papers that fall under the Policy and are authored or co-authored by you. Example Varmus H, Klausner R, Zerhouni E, Acharya T, Daar A, Singer P PUBLIC HEALTH: Grand Challenges in Global Health. Science 302(5644): PMCID: PMC243493

14 Non-compliance For non-competing continuation awards with a start date of July 1, 2013 and beyond (NOT- OD ) Awards will be placed on hold until grantees have demonstrated compliance Has ALREADY occurred with other INBRE programs!

15 SO. Remember to THINK AHEAD about how your paper will be submitted to PubMed Central BEFORE you send it to a publisher and DEFINITELY before you sign a copyright agreement. Visit the NIH Public Access Website Look in your folders (Fact Sheet) Contact me