Projects Plan and Processes

Transcription

1 UK BIM Alliance s s Plan and Processes

2 UK BIM Alliance - Plan and Processes 1. Introduction This document covers the operational plan and key processes for the area of the UK BIM Alliance and should be read in conjunction with the UK BIM Alliance Terms of Reference. Should any conflict arise between documents the UK BIM Alliance Terms of Reference will take precedence. 2. Aims, objectives and key operational responsibilities The Aim of Management (PM) is to oversee the delivery of projects jointly the output of which will enable the UKBIMA to achieve its mission. 3. Team structure, roles and responsibilities PM is led by the Head of (HoP) who is responsible for overseeing the strategy, delivery, reporting and all operations occurring within all projects. HoP is aided by two Deputies with responsibility project streams, comprising multiple projects. streams are overseen by a Stream Lead with individual project running within a streams are managed by a Manager. Head of s Deputy #1 Deputy #2 Upskilling Lead Business Case Lead Knowledge Bank Lead Optimisation Lead Figure 1 Possible project Management operating structure UK BIM Alliance - Operational Plan and Processes Page 2

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4 4. Activity scopes and plans The department will run a key project aimed at developing a tool to measure meta-data in achieve the UKBIMA mission. In conjunction with Engagement and Operations we will 1. establish a procedure for evaluating, planning, proposing and Executive board approval 2. establish a web page for each project 3. we will create a reporting system which will reveal progress on the via the website 5. Operational processes delivery will be grouped under project streams. We have identified eth following streams, which may be amended over time: 1. Business Case 2. Knowledge Bank 3. Upskilling 4. Optimisation Figure 2 outlines the operating procedures for the project pipeline: Decision point 1: Generation Lead (who resides within Engagement Department) to assess proposal with input from Management using criteria such as pertinence, strategy alignment. In the event that an idea doesn t quite fit with the 4 strategies under s, but may fit better in terms of a potential Engagement project, the Generation Lead shall forward the idea to the Head of Engagement. A project suggestion box is to be implemented on the website for i. the general public to post ideas for specific projects. ii. the public can volunteer for projects, people who may not necessarily have specific ideas for projects but would like to be contacted whenever a project arises that fits with their interests. iii. people to volunteer on specific projects Area of Interest Box should be consulted to review volunteer profiles that fit with the project to recruit team members. The Volunteer box will show new project ideas to attract volunteer for listed projects. UK BIM Alliance - Operational Plan and Processes Page 4

5 Figure 2 Overview of project pipeline UK BIM Alliance - Operational Plan and Processes Page 5

6 Decision point 2: to assess proposal with input from Generation Lead, Stream Leads, Funding Officer and Communications on the following criteria: pertinence, strategy alignment, scope, budget, resources, and timeline. The Funding Officer is involved to ensure that the project budget is in place and is rational compared to the extent of the scope. The Communication Officer is involved to help tailor the technical content established by the s team in relation with the idea originator. Decision point 3: Executive board to assess proposal with input from on the following criteria: pertinence, strategy alignment, scope, budget, resources, and timeline. Launch which means that: i. A webpage for the project needs to be created that contains all relevant information already gathered at Full Scope stage. ii. It is adequately resourced both financially and people resources whether volunteered or paid. 6. Internal relationships and communications Executive will provide final approval of each project, at a board meeting. Operation team will provide infrastructure that will enable all processes that projects need to operate, be managed, monitored and reported with occasional bespoke needs for project delivery. Engagement will support the approval of an idea proposed, resource s required (person and financial), future engagement dissemination plans. At the time of approval Engagement will develop an outline of the soft landings process needed for the final launch of project outcomes in such a manner to achieve 100% impact in the market. Dashboards of projects information will be available to all relevant officers and executives. These dashboards are to be populated from periodical reporting of relevant managers (Stream Leads,, team members). Rick Hartwig s lead Sept 2017 UK BIM Alliance - Operational Plan and Processes Page 6

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