New Mexico MainStreet CAPITAL OUTLAY PROCESS

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1 New Mexico MainStreet CAPITAL OUTLAY PROCESS

2 NMMS Capitol Outlay Grant Timeline NOW thru March Contact your legislators!!!! March Legislative session ends, NMMS CO makes it through (fingers crossed!) April Governor signs legislation, authorizing NMMS CO May NMMS Issues Request for Proposals (RFP) for Capital Outlay and hold mandatory Pre-Application Workshop June NMMS CO Grant Applications due and recipients are selected Fall NMMS CO Grant funds become available to be spent

3 Are you eligible to apply? And what projects? Must be State-Certified (Emerging & Frontier Communities are not eligible) Must have support of the municipality and fully-executed MOU Must be in Good Standing (Can not be on probation) Must have paid staff to oversee project Must be current on quarterly financial reports to NMMS Must attend pre-application workshop Municipality must have an annual audit, approved budget and be compliant with applicable financial reporting requirements Communities with Master Plans are eligible to apply for bricks and mortar Second or third year communities without Master Plans are eligible for planning grants

4 Project Selection Downtown Master Plan ICIP Annual Work Plan Shovel ready

5 Application Preparation Study past successful grant applications/completed projects Research/gather information on the project (Resources) Gather public input/support Demonstrate public input on the project Gather Letters of Support from other entities Gain the support/commitment of municipality Council/Commission must pass a resolution of support Locate matching funds for grant request Prepare for compromise/change Determine how project can be phased, in case full amount is not awarded

6 Resources Planning/Design Documents Downtown Master Plan 2010 DPAC Revitalization Report 2006 HAP Design Plans 2008 Historical Documents 100 Year History of the Carlsbad Public Library: Internet Photographs Examples of other parks

7 Resources Research Studies/Reports Arts & Economic Prosperity III The Trust for Public Land report Experts Landscape Architect Special Projects Coordinator for the municipality Former Library board president and HAP committee chair

8 Resources: Multiplier Formula Ex: 2400 people X $30 purchase X = $76, $76,730.40/ 2 to account for overhead = $38, $38,365/ 52 weeks = $ $737.80/ $7.50 per hour minimum wage = 93 hours 93 hours/ 40 hours = 2.3 FTE (Full Time Equivalent) employees

9 Application Address/answer everything asked in the RFP Be specific Project descriptions Project estimates Objectives Economic Impact Provide support documents/facts for the project

10 Example of Table of Contents

11 New Mexico MainStreet Program Economic Development Department Tuesday, March 13, 2012

12 An intercity arts park located in the historic MainStreet district, to serve the community, visitors and tourists as an instructional arts and botanical garden site

13 Should serve as an extension of the downtown shopping district, which includes art galleries, antique malls, and home & gift boutiques Should serve as a venue for artsrelated events

14 2004 HAP Committee formed; inspiration for HAP came from the four bronze statues already in place 2005 Name changed to Halagueno Arts Park 2006 Received $35K in capital outlay; spent $21K to remove decaying, dead cottonwoods 2007 Received $50K in capital outlay; issued RFP for planning and design of a long-range phased development of HAP

15 2008 Received $100K; city reimbursed HAP $25,000 for dead tree removal; Morrow Reardon Wilkinson Miller firm chosen to design HAP for approx $22K March 2009 Phase I construction begins, costing $167,809; includes entry way up to the library s main entrance and south to the museum plaza October 2009 Phase I completed; includes tables (with benches and canopies), eight rosebud trees, a small fountain, paving, and some landscaping and plantings Present Construction on HAP has been stalled due to lack of available funding; committee remains dedicated to the completion of the project

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20 Halagueno Arts Park (HAP) Committee Community members Library director Museum Director MainStreet Director Keep Carlsbad Beautiful Chair School Administration representative Carlsbad Historical Society representative Master Plan Public Input Process Focus Groups June 2010 Public Meeting September 2010

21 Authors deemed the Library/Museum Complex as the soul of the city The park is a multiuse public open space which is an asset to the community and should be capitalized on. Recommendations Removal of decaying cottonwood trees Planting of new trees to provide canopy coverage New pathways Water conserving plantings Dedicated picnic area Multifunctional space for outdoor performances and gatherings Display of sculptures

22 Authors recommended the completion of HAP so it can sponsor events that will help draw more people to downtown to patronize restaurants and other shops. Implementation Section Goal 4: Generate excitement about being downtown Objective c) Develop or encourage development of entertainment venues that residents have requested such as: New park and amphitheater in Halagueno park; sponsor musical and other events there

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24 Cost $98, (plus design fees) Encompasses north half of large open area east of the museum plaza and south of the library entryway

25 Lighting Walkways Sculptures Outlets to accommodate large events, festivals Low maintenance landscape Xeric plant choices Water harvesting in existing low areas Reduce the amount of turf area New irrigation system Replace antiquated irrigation system with more efficient system, utilizing less water

26 Performing arts area Recycled plastic decking to be utilized as performing arts stage Bermed area for seating, buffering from street Stacked stone wall Used for seating Ends to be used as sculpture locations Site furnishings Benches Trash receptacles Sidewalks

27 Trees Texas madrone Arizona ash Mexican elder Southern live oak Hawthorn Desert willow Crape myrtle

28 Shrubs Texas ranger Yaupon holly Bird of paradise Thornless prickly pear Parry agave Sotol Ocotillo

29 Perennials & Ornamental Grasses Blue avena Purple three-awn Fountaingrass Indian ricegrass Desert baileya Goodding verbena Scarlet gilia

30 Reduce the amount of turf area Replace antiquated irrigation system Plant materials native or locally-adapted; adaptive, drought tolerant plants Final decisions on plant materials and landscaping will be made based on ability to survive with city water restrictions in place Mow at higher setting; taller grass provides shade and prevents evaporation Effluent water currently being used for golf course turf; future plans for effluent water use

31 No buildings will be modified during the project Project makes HAP more functional for performances and outdoor gatherings Majority of construction and landscaping will be well below eye-level, and will not impact views of historic buildings in surrounding area Some sculptures, trees and shrubs will be above eyelevel, but will not be placed in such close proximity to each other that they block building views Construction and landscaping are not of an obtrusive design that will distract or take away from surrounding historic buildings

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35 Appropriate venue and setting for artsrelated events Provide adequate infrastructure to host festivals and other major events Bring additional (and much needed) outdoor public art to the district Promote Carlsbad-area arts community and arts tourism Furthers goal to become an Arts & Cultural District Draws additional customers to downtown restaurants and shops

36 Annual Art in the Park Loveland, CO Benson Sculpture Garden Beautiful and unique setting to display outdoor sculptures since pieces of sculpture on display Sculpture in the Park Show 2000 pieces of sculpture, 170 artists Attracts thousands of art lovers and collectors

37 Arts & Economic Prosperity III Key Lesson Communities that invest in the arts reap the additional benefit of jobs, economic growth, and quality of life that positions these communities to compete in our 21 st century creative economy The Trust for Public Land report Across the US, access to parks and open space has become a measure of community wealth a tool for attracting businesses and residents by guaranteeing quality of life and economic health

38 Economic impact on area surrounding HAP Two high end restaurants located one block east of the park; another restaurant is located one block north, one block east If park visitors stay downtown for lunch or dinner, the economic impact on those restaurants would be great 1200 people X $15 lunch X multiplier = $19, people X $30 dinner X = $38, After overhead, an additional 3 to 4 part-time or 1.8 FTE employees could be hired with the profits

39 Economic impact on MainStreet District Located two blocks from HAP is Canyon street where the majority of retail shops are located If park visitors stay downtown to shop, an increase in sales could lead to more jobs 2400 people X $30 purchase X = $76, After overhead, potential for 4 to 5 additional parttime or 2.3 FTE employees hired from profits Economic impact on City of Carlsbad 600 people X $99 hotel X = $63, After overhead, 4 additional part-time jobs or 2 FTE Gross Receipts Tax Lodgers Tax

40 Temporary Jobs Creative Performing artists Visual artists Construction Contractors Sub-contractors

41 In the first year Potential for an additional $197, spent in downtown restaurants, shops and hotels (in and outside the district) Potential for an additional 13 part-time or 6.5 FTE jobs created and unknown number of temporary jobs Increased focus on the arts in the community Filling of public art, park void in MainStreet District In years to come Events such as art in the park, sculpture shows Increase in customers to restaurants and shops State-authorized Arts & Cultural District Additional artist galleries and public art projects Continued economic prosperity and job growth

42 Thank you Questions?

43 So you received a NMMS CO Grant... Contract Award from State Develop Plan Specifications and Bid Documents Issue RFB, Review Bids, Award and Execute Contract Must complete a Notice of Obligation After contractor is selected, prior to project work beginning Start Project Progress Reports required April 30 and November 30 Requests for Reimbursement should be submitted throughout the project Payment Request Form and the Grantee Match Detail Form Complete Project Final Report along with Final Request for Reimbursement

44 Project Implementation & Oversight HAP Project MainStreet Executive Director and Board Members Monthly HAP committee meeting City Special Projects Coordinator City Director of Culture, Recreation & Community Services

45 Not everything goes according to plan You are making alterations to a historic register structure without previously consulting NM Historic Preservation Division Stop work immediately and consult with HPD You may have to repay funds expended on non-approved work You spent the money on something you weren t supposed to You ay have to repay funds expended on non-approved work You are not going to have all your money spent by the grant deadline Work with NMMS staff to extend your grant agreement You are going to have leftover money once your project is complete Work with NMMS to adjust your grant agreement so you can use your remaining funds for additional work or items

46 Now that you have A LOT of info... Questions?