Washington SFI Implementation Committee (SIC) Final Meeting Highlights February 4, 2015

Transcription

1 jerry Sustainable Forestry Initiative Program Washington SFI State Implementation Committee 111 SW Fifth Ave., Suite 3850 Portland, OR Washington SFI Implementation Committee (SIC) Final Meeting Highlights February 4, 2015 SIC MEETING ATTENDEES NAME COMPANY Michael Jackson Association of Consulting Foresters Rick Hanson Boise Cascade Company (Wood Products) John Dick Boise Paper, PCA Doug Meekins Campbell Global Brian Norris Georgia-Pacific Harry Bell Green Crow Timberland Investment & Management Services (via phone) Heather Watson Hancock Forest Management Kathy Troupe KapStone Kraft Paper Corporation Patrick Raymond Olympic Resource Management Adrian Miller Olympic Resource Management (via phone) Rob Vance Pacific Fibre Products Lee Spencer Plum Creek Timber Company, Inc. Chris Lunde Port Blakely Tree Farm Peggy Norcutt Port Townsend Paper Kevin Pilemalm Rayonier Jason Sappington Rock-Tenn Company (via phone) Gregor Macintosh SFI, Inc. (via phone) Jerry Bonagofsky WA Contract Loggers Association Lislie Sayers WA State Department of Natural Resources Page 1 of 7

2 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 SIC MEETING ATTENDEES NAME COMPANY Doug Kennedy WA State Department of Natural Resources Terry Alexander Weyerhaeuser Mark Petruncio Yakama Nation The meeting was called to order by Brian Norris, Chair, at 9:10 AM. Brian distributed a copy of the meeting agenda along with draft Highlights from the October 22, 2014 meeting; see Attachment A. Anti-trust Reminder: The group was reminded of the anti-trust agreement and participants were asked to excuse themselves if needed. Introductions and Certification Updates from SIC Participants: Participants introduced themselves; some participants updated the group on recent activities and whether or not they re planning to be audited against the SFI program Standard or conform to the SFI program Standard in 2015: Boise Cascade Company (Wood Products) Rick Hanson: No audits on the Westside in Oregon will experience a Chain-Of-Custody audit. SFI, PEFC and FSC. Campbell Group Doug Meekins: Surveillance audit performed in August 2014 receiving no non-conformances and two notable practices; plan to conform to the new standard in Georgia Pacific Brian Norris: No audits to report; plan to conform to the new standard in Hancock Forest Management Heather Watson: Surveillance audit scheduled for May; undecided on which standard the 2015 audit will fall under. KapStone Kraft Paper Kathy Troupe: Longview location has not been audited this year; plan to audit to the old standard in Olympic Resource Management Patrick Raymond: Surveillance scheduled; plan to audit to the old standard in 2015 while simultaneously look at the conformance requirements in the new standard. Pacific Fibre Rob Vance: undecided on which standard the 2015 audit will be under. Plum Creek Lee Spencer: Audit scheduled for August; plan to conform to the new standard. Port Blakely Tree Farms Chris Lunde: Surveillance audit scheduled for April; plan to conform to the new standard in Port Townsend Paper Peggy Norcutt: Surveillance audit held in November 2014; receiving one non-conformance; plan to conform to the new standard in Rayonier Kevin Pilemalm: Surveillance audit scheduled for June; undecided on which standard audit will fall under in WA Department of Natural Resources Lislie Sayers: third party auditing contract currently up for renewal audit is not scheduled; plan to conform to the new standard in Weyerhaeuser Terry Alexander: Surveillance audit scheduled for July; plan to conform to the new standard in Page 2 of 7

3 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 Yakama Nation / Yakama Forest Products Mark Petruncio: Fiber Sourcing surveillance audit scheduled for August. Forest Management side is planning to conform to the new standard in Approval of the October 22, 2014 SIC Meeting Highlights: A motion was made to approve the October 2014 meeting highlights as amended. The motion was seconded, and approved. Amendments include: o SIC Attendees: Boise Inc. PCA should be listed as Boise Paper, PCA; Hancock Natural Resources Group should be listed as Hancock Forest Management; and Weyerhaeuser Columbia Timberlands should be listed as Weyerhaeuser. Lislie will update the final October 2014 highlights to reflect the amendments and send final to the updated contact list; see Attachment B Final Financial Spreadsheet: Brian Norris distributed a copy of the 2014 Final Financial Sheet; see Attachment C. Kathy Troupe reported that the WA SIC Scholarship Fund sub-committee awarded the $1,000 scholarship to a UW (University of Washington). Kathy recognized Lisa Perry, Sierra Pacific Industries, for the work she s done with not only the process but also the scoring rubric for applications. Kathy noted that with minor improvements we ll have a much better scoring mechanism this year if the committee determines to continue offering scholarships. Lislie Sayers agreed. A brief discussion took place related to the values of offering a scholarship Proposed Budget: Brian Norris distributed a copy of the 2015 Proposed Budget; see Attachment D. A motion was made to continue the SIC Scholarship Fund at $1,000 within the 2015 budget. The motion was seconded, and approved. Discussions around WA SIC continuing to advertise in the WA Department of Fish & Wildlife (WDFW) Big Game Hunting Seasons & Regulations Guide and adding an advertisement in the WDFW Fishing Regulations Pamphlet took place. Lee Spencer explained that the Committee would be receiving a discount to advertise. The normal cost of the ¼-page color ad is $2,700 and $2,800 each. But the Committee would be receiving a discount making the total $1,890 and $1,960. The Committee agreed that the ½ million viewers of each of the magazines was a good use of WA SIC resources. A motion was made to submit a ¼-page color advertisement in the WDFW Big Game Hunting Guide for a cost of $1,890 and the WDFW Fishing Regulation Pamphlet for a cost of $1,960. The motion was seconded, and approved. It was noted that this amount may not include sales tax. Discussions around sponsoring the WA State Society of American Forester s (SAF) Annual Meeting took place. Chris Lunde mentioned to the group that it would cost $1,800 for the WA SIC to become a gold sponsor. Being a gold sponsor includes two registration waivers, the WA SIC logo in the meeting program and on presentation screens at the front of session rooms, verbal acknowledgement at membership meetings and banquet, and table space for the duration of the meeting. It was noted that the meeting will be held at the Great Wolf Lodge, Centralia, WA. A discussion took place as to how/who the WA SIC would sponsor to offer the two registration waivers to. Chris suggested that the WA SIC Page 3 of 7

4 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 contact local colleges/universities that have forestry programs and offer the registration waivers to students on a first-come, first-serve basis. He suggested Grays Harbor, Green River, and Centralia Community Colleges. Chris requested that if SIC members have additional colleges of individual preference to contact him and he will offer the waiver to those students too. A motion was made for the WA SIC to be gold sponsor of the SAF Annual Meeting in April 2015 for a cost of $1,800. The motion was seconded, and approved. It was questioned whether or not the WA SFI Video Production listed in the budget has come to fruition. Brian Norris indicated that he s working with Boise, Inc. to finish that up. There was no further discussion related to the video. Guest Speaker Gregor Macintosh, Senior Director of Standards, SFI, Inc.: Gregor joined the meeting via phone to discuss the SFI program Standard as it relates to the qualified logging professional (QLP) and its intent. Gregor introduced himself and opened up the discussion to questions. The committee questioned the intent of the definition of qualified logging professional; specifically the language on-site regularly. Gregor answered by directing the committee to the definition outline within the SFI program Standard; Section 13. He indicated that the intent is that each operation have as much supervision on-site on a regular basis as possible; understanding that it s impossible to have 100% supervision at all times. The question becomes about how many sites can a QLP manage and continue to meet the intent. It s about evaluating the environmental, property, and other related risks associated with the site not being supervised 100% of the time. Having one QLP per five sites is rather risky. Some people would question whether or not three to five sites per QLP is appropriate. The intent is to have one QLP per site. Gregor also noted that when it s impossible to adhere to the one QLP per site that the expectation is that a risk assessment be conducted and available for the auditor documenting the risks associated with not having one QLP per site. Discussion around the development of a tiered training system, on-line training programs, expanding an existing training program, difficulties of the pulp/paper business implementing this section of the Standard, and difficulties to tracking the implementation of training took place. The committee looked to Jerry Bonagofsky, WCLA, for feedback related to expanding the current WA SIC recommended training program to develop a tier system. Jerry indicated that his preference is to keep the program at its current capacity. However, the option to expand would be considered based on the decision of the WA SIC. It was also noted that the WCLA has an existing on-line program for continuing education credits. The cost to implement expansion of the existing program, and working with other entities for availability for training modules took place. It was noted that other models exists that are working effectively in receiving continuing education credits. A copy of the WA SFI SIC Contractor Training Recommendations (April 20, updated June 3, 2010) was distributed during the conversation as reference; see Attachment E. SFI recognizes the need to allow the QLP concept time to be implemented in the field and is relying on the SIC s to address the issue. The WA SIC developed a sub-committee to work with WCLA to address training requirements/recommendations of the WA SIC. The WA SIC sub-committee to address WA SIC recommended training will consist of: Chris Lunde, Port Blakely Tree Farm Page 4 of 7

5 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 Patrick Raymond, Olympic Resource Management Kathy Troupe, KapStone The intent of the sub-committee is to have floated the recommendations to WA SIC members in advance of the June 3, 2015 WA SIC meeting with the expectation of receiving feedback and ultimately approval of the recommendation during the meeting. Follow-up from October s Meeting: WA SIC Scholarship Update: In addition to the request during the 2015 Proposed Budget discussion referenced above, Kathy Troupe reiterated that Lisa Perry, Sierra Pacific Industries, has done an excellent job implementing the process behind the SIC Scholarship Fund. She also noted that the recipient of the 2014 scholarship did not participate in the mill tour. It was also noted that WSU (Washington State University) is getting their forestry program up and running. Peggy Norcutt noted that she could help with the committee. It was agreed that the 2015 SIC Scholarship Fund sub-committee will consist of the following members: o Lisa Perry, Sierra Pacific Industries (lead) o Kathy Troupe, KapStone Kraft Paper o Lislie Sayers, WA State DNR o Peggy Norcutt, Port Townsend Paper Washington Tree Farm Committee Report: Harry Bell, Green Crow, noted that the American Tree Farm Standards (to better align with PEFC (Programme for the Endorsement of Forest Certification) were released. Harry indicated that he d his updated to Brian Norris, to be distributed to the group; see Attachment F. Annual WA SAF Meeting: The discussion regarding the Annual WA SAF Meeting was held during the 2015 Proposed Budget discussion; please reference above. Other Business: SFI program Standard Review: In addition to the qualified logging professional discussion above lead by Guest Speaker Gregor Macintosh, Senior Director of Standards, SFI, Inc., discussion around the possibility of the WA SIC creating a white paper around biodiversity took place. It was decided that biodiversity is an individual company issue measured against the standard according to individual business practices and that in most cases, WAC (Washington Administrative Code) is sufficient in meeting the intent of the SFI program Standard. Regional SIC Meeting: A show of hands indicated who may be attending the Regional SIC meeting; February 11 th. Lislie Sayers, WA DNR, agreed to distribute the agenda to the committee and record highlights for the purposes of the WA SIC only; see Attachment G. WCLA April Training: It was brought to the group s attention that at the WA SIC has a training obligation upcoming during the WCLA training in April. Chris Lunde, Port Blakely Tree Farms, agreed to lead SFI module during the training. WA State Forestry Contest 2013: A flyer was distributed showing WA SIC as a financial distributor; see Attachment H. Leadership Changes: Page 5 of 7

6 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 Lislie Sayers distributed the current WA SIC contact list, the PowerPoint presentation created in 2011 identifying roles & responsibilities of each of the WA SIC leadership positions, a printout of the WA SIC website listing WA SIC Participants and Supporting Organizations in Washington, and the last updated leadership rotation schedule from Lislie brought to the committee s attention the need to update the contact list, website, and rotation schedule. The committee agreed. See Attachment I; WA SIC Organization PowerPoint. Updates have been included in these minutes. See Attachment J; WA SIC Contact List updated February 19, See Attachment K; WA SIC Leadership Rotation Schedule updated February 19, It was noted that in the rotation schedule, Boise Paper, PCA, is in line to serve as Chair and Green Crow as Vice-Chair. It was noted that although the positon of Secretary is officially up every two years, WA DNR is willing to serve additional time as Secretary due to the inability to donate funds to the WA SIC. It was also noted that WFPA (Washington Forest Protection Association) serves as WA SIC Treasurer, for an indefinite time. The Treasure is to be outsourced to a non-sfi program participant. Harry Bell noted that his intent to retire at the end of the year and it s possible that in the event he serves as Vice-Chair that the position will most likely be taken over by another individual. It was noted that Green Crow receives monies to serve on the WA SIC. The committee was in agreement that management of the position was Green Crow s responsibility and that an opt-out feature is basically non-existent. Harry agreed to get back to Brian Norris, Georgia Pacific (outgoing Chair), within two week with whom from Green Crow would be serving as the Vice-Chair. The 2014/2015 WA SIC leadership positions are as follows: Chair: John Dick, Boise Paper, PCA Vice-Chair: Harry Bell, Green Crow (unless otherwise noted) Secretary: Lislie Sayers, WA State Department of Natural Resources Treasurer: Karen Weiss, WA Forest Protection Association Meeting Information: Next meeting: June 3, Port Blakely Tree Farms, Tumwater, WA Future meeting: October 7, Port Blakely Tree Farms, Tumwater, WA The meeting was adjourned at 11:10 AM Attachments to the February 4, 2015 WA SIC Highlights: A WA SIC Agenda; February 4, 2015 (with Draft Meeting Highlights; October 22, 2014) B WA SIC Final Meeting Highlights; October 22, 2014 (amended February 19, 2015) C 2014 Final Financial Spreadsheet D 2015 Proposed Budget E Washington Tree Farm Committee Report; January 9, 2015 F WA SFI SIC Contractor Training Recommendations (April 20, updated June 3, 2010) G SFI SIC, February 11, 2015, Regional Meeting Agenda and Highlights (highlights pending) H 2013 WA State Forestry Contest Flyer I WA SIC Organization PowerPoint Page 6 of 7

7 Highlights - WA SIC Meeting; February 4, 2015 Final June 3, 2015 J WA SIC Contact List (updated February 19, 2015) K WA SIC Rotation Schedule (updated February 19, 2015) Page 7 of 7

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13 Sustainable Forestry Initiative Program Washington SFI State Implementation Committee 111 SW Fifth Ave., Suite 3850 Portland, OR Washington SFI Implementation Committee (SIC) Final (amended) Meeting Highlights October 22, 2014 SIC MEETING ATTENDEES NAME COMPANY Michael Jackson Association of Consulting Foresters Rick Hanson Boise Cascade Company John Dick Boise Paper, PCA Brian Norris Georgia Pacific Brian Sayler Green Diamond Resources Eric Jacobn Hampton Resources Heather Watson Hancock Forest Management Kathy Troupe KapStone Kraft Paper Patrick Raymond Olympic Resource Management Chris Lunde Port Blakely Tree Farm Peggy Norcutt Port Townsend Paper Kevin Pilemalm Rayonier Erik Davis Stimson Lumber Duane Emmons WA State Department of Natural Resources (DNR) Doug Hooks Washington Forest Protection Association Ryan Hinesley Weyerhaeuser Doug Olney Yakama Forest Products JD Mann Yakama Forest Products Mark Petruncio Yakama Nation Page 1 of 3

14 Highlights - WA SIC Meeting; October 22, 2014 Final Approved amended The meeting was called to order by Brian Norris, Chair, at 9:05 AM. Anti-trust Reminder: The group was reminded of the anti-trust agreement and participants were asked to excuse themselves if needed. Introductions and Certification Updates from SIC Participants: Participants introduced themselves; some participants updated the group on recent activities: Boise Cascade: Fiber sourcing audit in Oregon, 3 OFI s (opportunity for improvement) Georgia Pacific: Audit held in July no non-conformances Green Diamond Resource Company: May audit found no non-conformances Hancock Natural Resources Group: Internal audit identified some OFI s and some NP s (notable practices) KapStone Kraft Paper: July audit had no non-conformances Port Blakely Tree Farms: Nothing to report since the June 2014 meeting Port Townsend Paper: Surveillance audit Olympic Resource Management: Surveillance audit in August 1 OFI and 5 NP s Rayonier: June audit found 1 OFI and 1 NP for RMAP work Stimpson Lumber: July audit found 2 OFI s WA Department of Natural Resources (DNR): surveillance audit scheduled for second week in June with documentation review at the Department s Headquarters in Olympia and field verification in Olympic (Forks) and Northwest (Sedro Woolley) Regions Weyerhaeuser Columbia Timberlands: Recent audit had no non-conformances Yakama Nation: August surveillance audit. 1 OFI and 1 Notable Practice regarding work on the Mile Marker 28 fire salvage Approval of Highlights (June 4, 2014 meeting) A motion was made to approve the June 4, 2014 meeting highlights as amended. The motion was seconded, and approved. Amendments include: o Mark Petruncio noted that Yakama Nation was misspelled. Lislie will update the final June highlights to reflect the amendments and send final to Brian. Washington Tree Farm System Update: Doug Hooks updated the group on the Washington Tree Farm System. There have been some discussions on the fees associated with the program. Next year Washington State will be audited and all required inspections must be completed for the audit in May. The program is on track to have those completed. Budget Update: Chris Lunde proposed to increase the funding for the Annual Washington SAF meeting for 2015 which will be a joint SAF/Wildlife Society meeting. The funding was increased to $1500. Kathy Troupe reported that the WA SIC Scholarship sub-committee awarded the $1000 scholarship to a UW student after evaluating the three applications submitted. Kathy Page 2 of 3

15 Highlights - WA SIC Meeting; October 22, 2014 Final Approved amended recognized Lisa Perry for all her hard work getting the scholarship organized and submitted on such short notice. Other Business: Website updates and member lists Ryan Hinesley asked that Weyerhaeuser Columbia Timberlands be added to the website as a stand-alone organization. The website will be updated to reflect this. SFI Standard Review A brief discussion on the new SFI Standard took place. o Changes to the Fiber Sourcing and Biodiversity sections were discussed and there were questions regarding how that will look on the ground. o The interpretation of regularly onsite was discussed. Chris Lunde, Kevin Pilemalm and Rick Hansen will discuss the issue with Washington Contract Loggers Association. o Indigenous people s rights was discussed. It was agreed that Washington s Forest Practice Application process includes input from tribes and the Department of Archeology and Historic Preservation and should satisfy the requirements of the standard. Leadership Changes It was noted that John Dick would replace Judy Haney as the Vice Chairman representing Boise. Meeting Information: Next meeting: February 04, Port Blakely Tree Farms, Tumwater, WA Future meeting: June 3, Port Blakely Tree Farms, Tumwater, WA Future meeting: October 7, Port Blakely Tree Farms, Tumwater, WA The meeting was adjourned at 10:15 AM Page 3 of 3

16 SFI WA STATE IMPLEMENTATION FUND REVENUE AND EXPENSE FOR THE YEAR-TO-DATE ENDING DECEMBER 31, 2014 ACTUAL TO OVER (UNDER) DATE BUDGET BUDGET Notes FUND BALANCE CARRYOVER $ 13,138 $ 13,138 $ REVENUE Contributions/Grants 30,450 23,000 7,450 American Forest Management 500 Bascom Pacific (Campbell Global) 6,000 Boise Cascade 2,000 Canyon Lumber 2,500 Georgia-Pacific 1,000 Green Crow Timber, LLC 500 Green Diamond Resource Co 2,000 Hancock 2,000 Kapstone 500 Olympic Resource Management 750 Plum Creek 1,000 Ponderay Newsprint Company 2,000 Port Blakely 1,000 Port Townsend Paper Co 1,200 Rayonier 2,000 Rock Tenn Tacoma 500 Sierra Pacific 1,000 Simpson 500 Stimson Lumber Co. 1,000 Weyerhaeuser 1,000 Weyerhaeuser Columbia Timberlands 1,000 Yakama Nation Tribal Forestry 500 Interest Income 1 3 (2) Extremely low interest rates TOTAL REVENUE 30,451 23,003 7, EXPENSE Ad Frequency Invoice Date Landowner/Public Outreach Print Advertising: Budget To Date Society of American Foresters (Western Forester) 5 5 1,150 1,200 (50) Split with Oregon SIC World Forestry Center (Northwest Woodlands) (113) Split with Oregon SIC (discounted for multiple issues) American Inst. of Architects Seattle (Forum) 4,500 (4,500) Web advertising - forestry.org 850 1,000 (150) Other non-forestry publications (teachers/gen. public)? 1,860 4,000 (2,140) Yakama Nation Review WA / OR Regional SIC Brochure - - Subtotal - Print Advertising 4,747 11,700 (6,953) Sponsorship - Family Forest Field Day 4,000 4,000 - WA Tree Farm Program 4,000 4,000 - National SAF Conference scholarships 1,000 (1,000) WA SAF meeting 500 (500) WA SAF Working Forest Workshop 1,000 1,000 - New for 2014 WA AgForestry Leadership Program 1,000 1,000 - Misc. Booth Expenses 500 (500) SIC Scholarship Fund 1,000 1,000 - New for 2014 Contribution & T-Shirts - FFA Forestry Program/Contest 1,500 (1,500) Tour - Logistics, Food, Gas (On Hold) - - WA SFI Video Production 500 (500) new budget item per 6/4 meeting minutes Other Outreach NW Natural Resources Institute 1,000 1,000 - Camp Chapparal (YIN) 1,000 1,000 - Increased $500 over 2013 Boy Scouts Of America 1,000 (1,000) Per 6/4 minutes - $750 contribution approved Washington Wildlife Society (On Hold) - - Pacific Education Institute 2,000 2,000 - Logger/Forester Training WA Contract Loggers Assoc - 5,000 5,000 - database updates, maintenance and distribution SIC Communications Website (26) Teleconference - - TOTAL EXPENSE 24,821 36,800 (11,979) REVENUE OVER (UNDER) EXPENSE $ 5,630 $ (13,797) $ 19,427 SFI FUND BALANCE - END OF PERIOD $ 18,768 $ (659) $ 19,427

17 SFI WA STATE IMPLEMENTATION FUND REVENUE AND EXPENSE FOR THE YEAR-TO-DATE ENDING ACTUAL TO OVER (UNDER) DATE BUDGET BUDGET Notes FUND BALANCE CARRYOVER $ 18,768 $ 18,768 $ REVENUE Contributions/Grants - 23,000 (23,000) Interest Income TOTAL REVENUE - 23,000 (23,000) 2015 EXPENSE Ad Frequency Invoice Date Landowner/Public Outreach Print Advertising: Budget To Date Society of American Foresters (Western Forester) 5 1,200 (1,200) Split with Oregon SIC World Forestry Center (Northwest Woodlands) (500) Split with Oregon SIC (discounted for multiple issues) American Inst. of Architects Seattle (Forum) 4,500 (4,500) Web advertising - forestry.org 1,000 (1,000) Other non-forestry publications (teachers/gen. public)? 4,000 (4,000) Yakama Nation Review 500 (500) WA / OR Regional SIC Brochure - - Subtotal - Print Advertising - 11,700 (11,700) Sponsorship - Family Forest Field Day 4,000 (4,000) WA Tree Farm Program 4,000 (4,000) National SAF Conference scholarships 1,000 (1,000) WA SAF meeting 500 (500) WA SAF Working Forest Workshop 1,000 (1,000) New for 2014 WA AgForestry Leadership Program 1,000 (1,000) Misc. Booth Expenses 500 (500) SIC Scholarship Fund 1,000 (1,000) New for 2014 Contribution & T-Shirts - FFA Forestry Program/Contest 1,500 (1,500) Tour - Logistics, Food, Gas (On Hold) - - WA SFI Video Production 500 (500) new budget item per 6/4 meeting minutes Other Outreach NW Natural Resources Institute 1,000 (1,000) Camp Chapparal (YIN) 1,000 (1,000) Increased $500 over 2013 Boy Scouts Of America 1,000 (1,000) Per 6/4 minutes - $750 contribution approved Washington Wildlife Society (On Hold) - - Pacific Education Institute 2,000 (2,000) Logger/Forester Training WA Contract Loggers Assoc - 5,000 (5,000) database updates, maintenance and distribution SIC Communications Website 100 (100) Teleconference - - TOTAL EXPENSE - 36,800 (36,800) REVENUE OVER (UNDER) EXPENSE $ - $ (13,800) $ 13,800 SFI FUND BALANCE - END OF PERIOD $ 18,768 $ 4,968 $ 13,800

18 January 9, 2015 To: Washington SFI SIC From: Harry Bell Re: Washington Tree Farm Committee Report The WTFP Committee met on and discussed or did the following: The new ATFS Standards of Sustainability were released on January 1, 2015 and are effective now. Notable themes of the revisions in the ATFS Standards include: Emphasis on landowner s objectives and on-the-ground stewardship: For example, language related to management plans was modified to allow for additional flexibility in implementation and support of landowners and foresters utilizing adaptive, innovative approaches to meet landowner s objectives. Holistic, integrated approaches to forest health: The Standards address forest health largely through integrated pest management (IPM) as an alternative to chemical use. However, IPM is not uniformly understood or adopted nationally. In addition, there is widespread consensus around the need to also promote understanding of forest health issues and integrate resilience to multiple stressors and disturbances into forest management broadly. Expansion of Best Management Practices (BMPs) beyond water quality: The Standards and Guidance were enhanced to encompass BMPs that relate to air, water, soil and site quality elements recognizing opportunities for additional conservation contributions. Continuity with the Programme for Endorsement of Forest Certification (PEFC) and other sustainability frameworks: For example, the word must used to denote Standard requirements was universally replaced with shall which is used in PEFC requirements for endorsed programs, as it is by the International Standards Organization (ISO) and other systems. This allows Certified Tree Farmers greater recognition and access to markets globally. Clarity regarding threatened and endangered species: The Standards language was refined to make clear obligations for protection of occupied habitats and communities. The accompanying Guidance further clarifies distinctions between protected animal and plant species for different ownership types (public and private) and in accordance with federal and state frameworks. Approach to Forests of Recognized Importance (FORI): To address confusion related to conservation of ecosystems of recognized importance at the landscape scale (formerly high conservation value forests or HCVF), the revisions more purposely define these resources, establish a process for identifying them in the context of ATFS certification specifically and provide additional guidance regarding how a landowner may contribute to these unique values.

19 Inspector training for the new standard will start in March and tree farm lists will be distributed in February. The actual costs for 2014 were slightly under budget. The approved 2015 budget will dip into reserves for about $10,000. This is mostly due to the additional staffing necessary for preparation for the 2015 third party audit and expected fund raising. In the next few weeks a random sample of Washington tree farms will be selected for the national audit. We expect 2016 to not need reserves. The committee voted unanimously to sign and deliver a letter of intent for the WTFP to adopt Independent Standards Review. The national office will assess the WTFP $7000 to do this with the first payment due in The WTFP will endeavor to cover this through donations and grants rather than a tree farm fee. We thank the SIC for the $4,000 grant in 2014 which greatly helps maintain staff support for our volunteer inspectors.

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22 Sustainable Forestry Initiative Inc. SIC Regional Meetings AGENDA 8:00 a.m. 12:00 p.m. Agenda 8:00 a.m. 8:30 a.m. Continental Breakfast and Meet & Greet Page 8:30 a.m. 8:45 a.m. I. Welcome, Introductions, Antitrust Reminder, Minutes 2-9 8:45 a.m. 9:30 a.m. II. SFI Update (Amy Doty) Objective: Review recent SFI Inc. activities and successes, including SFI Standard launch, SFI Strategic Direction, Social Media, Annual Conference, Guinness Tree Planting, Habitat for Humanity opportunities, Conservation and Community Partnerships Grant Program, Tribal Outreach, etc. Discuss opportunities for SIC engagement. 9:30 a.m. 10:45 a.m. III. SIC Roundtable Objective: Provide update on recent SIC activities from each committee represented, and discuss opportunities for regional coordination. Discuss mechanism/forum for SICs to more actively engage and share best practices/ideas among one another. 10:45 a.m. 11:00 a.m. BREAK 11:00 a.m. 11:45 a.m. IV. SIC Governance Review (Amy Doty) Objective: Review SIC Governance document and mission priorities, noting any questions, concerns or issues regarding implementation at the local level. Core Mission Priorities: Training and Education Inconsistent Practices Landowner Outreach Informational Resources SIC Annual Reporting SFI Program Integrity Secondary Mission Priorities: Training and Education Market Outreach Recruitment Forest Management Statistics Research 11:45 a.m. 12:00 p.m. V. Other Business and Adjourn Objective: Discuss any additional regional issues of importance. N/A N/A N/A 12:00 p.m. Adjourn 12:00 p.m. 1:00 p.m. Lunch 1:00 p.m. 3:00 p.m. SFI Standards and Rules Workshop Registration required.

23 MINUTES OF THE Sustainable Forestry Initiative, Inc. Central/West Region SIC Meeting September 16, 2014 Submitted to Counsel 10/24/2014 ; Approved by Counsel _10/27/2014 Submitted to Central/West Regional SICs 11/18/2014 This document will serve as the record of the proceedings of the September 16, 2014 meeting of the Sustainable Forestry Initiative, Inc. (SFI Inc.) Central/West Regional SICs. Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015

24 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs ACTION # Action Item Description Responsible Deliver by: #01- SEPT- 14- Central/West SIC SFI Inc. staff to contact Michigan SIC chair & Plum Creek to discuss marketing needs and outreach opportunities. Monika Gurzenski Complete #02- SEPT- 14- Central/West SIC SFI to review governance doc and clarify the difference between the core and secondary priorities for training and education, as well as what establish criteria for recognition means. Amy Doty December 31, 2014 Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 2

25 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs PARTICIPANTS Committee Company members 1. Gordy Mouw New Page Corp 11. Greg Barrows Verso 2. Tim O Hara Minnesota Forest Industries 12. Howard Lindberg Plum Creek 3. Rachael Jamison Weyerhaeuser 13. Brad Holt PCA/Boise 4. David Chura MN Logger Education Program 14. Doug Meekins Campbell Global 5. Mike Houser Potlatch 15. Jim Brown SFI ERP 6. Kent Mikkelson Expera Specialty Solutions 16. Katie Fernholz Dovetail Partners 7. Bob Tomlinson MN DNR & SFI ERP 17. Scott Robbins Michigan SIC 8. Roger Johnson Molpus Timberlands 18. Jessica Turino-Kernohan Weyerhaeuser NR Company 9. Tim Pulskamp Future Wood SFI Inc. Staff Title Flambeau River Papers 10. Mark Korkko Molpus Timberlands Mgt. 19. Monika Gurzenski Manager, Marketing and Communications Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 3

26 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs AGENDA ITEM DISCUSSION ACTION ITEM Welcome, Gordy Mouw, Meeting Chair, welcomed participants. Monika Gurzenski provided the antitrust reminder. Introductions, Antitrust SIC Roundtable Participants provided an update on recent activities and accomplishments. MINNESOTA: Tim O Hara and Dave Chura noted that MN SIC has done outreach in a number of areas. Landowner manual considered for revision, waiting for SFI to get guidelines revised Scouts in MN built derby car race kits from SFI wood Boy Scouts of America Trees to Track project. MN Kiosk - Developed an interactive education display and video for the Minnesota Historical Society s Forest History Center, to promote the SFI program and responsible forest management to youth. Logger Education - continue to identify topics to develop training around topics. Address any questions they may have MICHIGAN Greening of Detroit replanted vacant land in Detroit, drafted MOU with them. Forestry applications in inner city, looking to make $10K annual contribution to support citizen forestry program, farmers markets, etc. Billboards plan on putting up 2 billboards in Michigan with good for you/good for forests message Placed advertisement in hunting and fishing guide (has 800# for inconsistent practices) In the midst of 2014 BMP funding, secured funding for 2015 BMP Interested in updating ecological videos with Wisconsin and MN SFI Store suggestion for SIC state committees to possibly contribute to general fund, so we can have general SFI marketing items ACTION: SFI Inc. staff to contact Michigan SIC chair & Plum Creek to discuss marketing needs and outreach opportunities. OREGON/WASHINGTON Advertising in architectural magazine in Portland and Seattle. Oregon put up new website. WISCONSIN #01- SEPT-14- Central/West SIC Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 4

27 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs AGENDA ITEM DISCUSSION ACTION ITEM General Session Roundtable Discussion SFI Standard Review Update Biggest project was the development of their landowner brochure. Simplifying logger training (so once done with core training, they simply need to do 4 hours of training) looking at online training, trying to make it more user friendly for producers. Inconsistent practices new revised flowchart (get about 1 a year not usually valid, but they have to process) In terms of research, opportunity to work collaboratively funded project to develop field guide for foresters to help them assess biomass left on the site, due to biomass regulations/bmps. This year, because of success, looking at funding more guides getting potentially into long-eared bat, and other projects. Funding research projects, concentrate on local needs and lake state issues Katie Fernholz provided an update regarding a Dovetail workshop on long-eared bats (October 30, Halloween is field tour) participants include fish and wildlife personnel, main issue to be tackled is that forestry is bad for bats. Social Media: Facebook Question was raised whether it would create confusion if all the SICs have their own pages in addition to SFI s page. General consensus was that it wouldn t, as the general SFI page would be a hub, and create a place to share stories also a free way to get message out to the average consumer. WI SIC expressed doubt that it would do that. Positive comment that Facebook is useful for product profiles and mini interviews, it provides a way to promote SFI and anecdotally tell the story. Possibly focus should be on creating a more consumer friendly and easier to use database to find SFI products so that it is easier to buy SFI. Central SIC believes SFI should make their Facebook page public ASAP, otherwise the SICs are just talking amongst themselves and public doesn t know anything about the good work that is being done. Suggestion was made to have 6 months to a year planned out for suggested topics/content (i.e. Monday product day / Tuesday forest day, Wednesday Community story, etc.). Also, Advertising on Facebook is cheap. You can target a specific demographic, geography, etc. use it in the same way as a political campaign does in election year. Levels of participation - New levels of participation make it more clear, interested in seeing the list. Changes are not really an issue as it doesn t change anything structurally, just changes bylaws but that s about it. SIC Supporter is there an application, logo, etc? Is there a possibility of changing it to SIC Partner instead of SIC Supporter? Standard review update The key changes of the standard review update are the creation of three standards and three certificates is the test drive year, to see if organizations comply with new rules. Issue was raised that after the task group met and the comment period closed, changes were made that were not able to be commented on. ERP chair stated that at some point the commenting period had to close. SIC governance doc Consensus that the most important part was to maintain flexibility in guidance doc so SICs can do what they want. Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 5

28 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs AGENDA ITEM DISCUSSION ACTION ITEM Issue was raised whether it would be possible to drop the word implementation from the committee names and just be WI SFI Committee, or MN SFI Committee as it is simple and ultimately each committee promotes SFI. Alerting SFI of misleading claims can be difficult, unless it is brought up to them by others. Should it be a core objective of SICs going forward? Training and education is listed as both primary and secondary objectives, why is that and which one should it be? Role SICs can provide in motivating or sponsoring, university, state organizations for data wildlife assessments. Training and education what does establish criteria for recognition mean? ACTION: SFI to review governance doc and clarify the difference between the core and secondary priorities for #02- SEPT-14- training and education, as well as what establish criteria for recognition means. Central/West SIC SIC Brochure SIC Brochure Generally good feelings about the draft brochure, but perhaps we should do focus group on what is actually needed before we print it. Clarifying message of what SFI is. This could also be a good piece to use to reach architects and engineers, and provides a way to relate to SFI and tell stories also a customer group piece. Need to really show nonprofit organizations run by state specific chapters, why they should engage with SFI state Implementation Committees. Comment was raised that there is a need for a SFI general public video a feel good piece that describes SFI in an easy to understand manner. Regional Specific discussion items Regional specific items Lake State Regional Brochure idea was proposed. SICs will further evaluate the idea. NWTF proposed possibility of spot on TV show discussing landowner brochure that MN and WI have created and its popularity. MN SIC conduct Mason Dixon Market Research every few years to determine effectiveness of messaging. The cost is $20K for MN, maybe there is a better collaborative effort that could be made with Lakeshore region. Coordinating development of logger training online, to give people flexibility. SFI and Lake State Regions should look into mass marketing and creation of additional SFI giveaways and trinkets such as golf balls, baseball bats, hockey sticks, etc. Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 6

29 Draft Minutes Sept 16, 2014 SFI Inc. Central/West Regional SICs AGENDA ITEM DISCUSSION ACTION ITEM Wrap up and Adjourn Gordy Mouw thanked meeting participants and adjourned the meeting at 12:15 pm. Prepared by SFI Inc. for the Central/West Regional SICs 2/6/2015 7

30 SFI IMPLEMENTATION COMMITTEE (SIC) GOVERNANCE BACKGROUND Sustainable Forestry Initiative (SFI) program participants established state SFI Implementation Committees (SICs) in 1995 and the first provincial SIC in SICs provide a strong foundation for the SFI program and make important contributions in assuring SFI Standard conformance and SFI program recognition. The state, provincial and regional SICs are semi-autonomous committees reflecting significant geographic and organizational diversity, and involves a widerange of local community stakeholders, such as forest products companies, non-industrial forest landowners, family forest landowners like the American Tree Farm System, state/provincial forestry associations, federal/state/provincial government natural resource agencies, Indigenous Peoples and governments, forestry colleges and universities, professional loggers, sporting organizations, labor groups, Extension Service, technical education centers, and conservation and community organizations. This flexible, grassroots infrastructure is a fundamental strength of the SFI program and our goal to promote responsible forestry across all forest ownerships. The Sustainable Forestry Initiative (SFI) program is a fully-independent forest certification program. All aspects of the SFI program are owned and managed by the Sustainable Forestry Initiative, Inc. (SFI Inc.), a non-profit organization based in Washington, DC and governed by a three-chamber Board of Directors with equal representation from three chambers: environmental, social and economic. The SIC Governance document is the principal governing document for SICs. SIC Chairs should use the following documents, which can be found on the SFI Inc. SIC member s only site, for assistance in managing SIC activities consistent with SFI Inc. objectives: SIC Governance document; SIC Memorandum of Understanding; SIC Service Mark Licensing agreement; and SIC-specific governance documents.

31 In 2009, SFI Inc. developed an SIC Governance Review Ad-Hoc Committee to review the SIC Governance document for relevance to the current SFI Program and to ensure consistency with the SFI Standard. The Ad-Hoc Committee reinforced the need for the SIC Governance document and in ensuring consistency with the current SFI Standard. The SIC Governance document will be updated on a regular basis in conjunction with future SFI Standard revisions. The SIC Governance document may also be reviewed between these schedule revisions if necessary due to significant SFI program changes. VISION STATEMENT SFI Implementation Committees (SICs) are an integral part of the SFI program and play a vital role in promoting training and landowner outreach, maintaining integrity of the SFI program and supporting and promoting responsible forestry and the SFI program at local levels. MISSION STATEMENT The Memorandum of Understanding (MOU) defines the SIC Mission, ensuring SIC goals and priorities are focused based on recommendations from the SIC Governance Review Ad-hoc Committee. The MOU clarifies both the SIC mission and supports obligations for SFI program participants as follows: I. Overall SIC Mission Effectively facilitate or manage at a state, provincial, or regional level the programs and alliances which support the growth of sustainable forest management through the SFI program. II. Core SIC Mission Priorities for all SICs A. Training & Education -- Establish criteria and identify delivery mechanisms for qualified logging professional, qualified resource professional, and wood producer training. 1 Establish criteria for recognition of logger certification professional programs, where they exist. 2 B. Inconsistent Practices -- Establish protocols for addressing, investigating, and responding to SFI Standard non-conformity allegations and inconsistent practices, and allegations regarding non-program participant forest management practices. 3 C. Landowner Outreach -- Focus landowner outreach efforts on education and technical assistance. 4 D. Informational Resources -- Focus informational resource efforts on increasing SFI program recognition, awareness and support with groups, such as local opinion leaders and forestry resource professionals. 5 E. Annual Reporting -- Submit the SIC Annual Progress Report to SFI Inc. F. SFI Program Integrity 6 -- Protect the integrity of the SFI program by: a) ensuring proper SIC service mark usage; b) alerting SFI Inc. when improper communications or misleading claims are observed; c) avoiding the appearance of participation or compliance by non-sfi program 1 SFI Standard Indicators (FM) and (FS). 2 SFI Standard Indicators (FM) and (FS). 3 SFI Standard Performance Measures 12.3 (FM) and 7.3 (FS). 4 SFI Standard Indicators and (FM) and and (FS). 5 SFI Standard Performance Measure 12.2 (FM) and 7.2 (FS). 6 SFI Standard Indicators and (FM) and and (FS).

32 participants; and d) avoiding appearance of third-party certification by non-certified SFI program participants. III. Secondary SIC Mission Below are priorities which may be determined by each SIC; however, individual participants may choose not to participate or support these objectives. A. Training & Education -- Provide delivery mechanisms for logging professional, and forest resource professional, and wood producer training to address SFI program needs not adequately provided by other programs. B. Market Outreach -- Sponsor active market outreach efforts in local communities that may include paid advertising. C. Recruitment -- Encourage large landowners and all forest products facilities to enroll as SFI program participants; encourage family forest owners to participate in American Tree Farm System or similar programs, recognized by the SFI program, as appropriate. D. Forest Management Statistics - Encourage government agencies to provide accessible timely, accurate harvest and regeneration statistics, in support of a program participant s sustainable forestry programs. 7 E. Research Promote forestry research, science, and technology, upon which sustainable forest management decisions are based. 8 SIC ORGANIZATION SICs are semi-autonomous committees reflecting significant geographic and organizational diversity. This flexible, grassroots infrastructure is a fundamental strength of the SFI program and our goal to promote sustainable forestry across all ownerships. The following is intended to clarify support expectations and provide guidance to ensure consistency, while still maintaining SIC flexibility. Projects I. SIC activities should focus on SFI-specific projects that are more effectively executed through group efforts. In all cases, SIC-supported projects should seek to complement existing efforts that promote sustainable forestry. II. III. IV. All SIC-supported projects should incorporate SFI program recognition. SIC activities should complement and not overlap state/provincial association efforts. SICs should coordinate regionally where appropriate to cut costs. SICs may not place requirements on SFI program participants beyond what is contained in the SFI Standard currently in effect without prior approval by SFI Inc. Structure I. Each SIC must have bylaws or a charter that formalizes the SFI-specific focus of the committee and the leadership role of SFI program participants. SIC Chairs must be SFI program participants. II. SICs should strive for consensus on decision-making process pertaining to projects and activities, whether core or secondary, and involving all SIC members. Where consensus 7 SFI Standard Performance Measure 10.2 (FM)_and 8.1 (FS). 8 SFI Standard Objective 10 (FM) and Objective 5 (FS).

33 can not be reached, the decision-making process should be clearly defined to anticipate instances where consensus cannot be reached. Even if SFI program participants do not represent a majority, they should set SIC SFI policy through predetermined business decision-making structures including: A. Weighted voting rights based on level of financial and/or SFI support, or B. Prioritized menu of programs and projects to electively support, or C. Required majority vote for SFI program participants. III. IV. Efforts to involve Community Partners in SIC activities should focus on multistakeholder organizations that publicly support the SFI program locally, regionally, and/or nationally. Community Partners eligible for certification (i.e. landowners, manufacturers/facilities or organizations who qualify for SFI program participation) should be encouraged to enroll in the SFI program. SICs must be vigilant in avoiding the appearance that Community Partners, non-sfi program participants and SFI Applicants are in conformance with the SFI Standard or are participants in the SFI program. V. SICs should be independent, SFI-focused committees with legal oversight and staff support provided by existing industry-supported infrastructure where possible. Contracting with state or provincial associations may be a cost effective option for avoiding the duplication of support services. Funding I. The SIC decision-making process should recognize SFI program participants determine the level of funding to be provided by each participant. II. III. IV. Local SFI program participants should determine SIC dues, budgets, and funding consistent with national SFI program priorities and trends. Local SFI program participants should define support expectations for SIC members. Support may not necessarily be financial and can include in-kind support. Local SFI program participants should establish an equitable means of self-assessment to generate needed funding. SFI program participants may choose not to participate in funding projects not defined as part of the SIC core mission. V. SICs should consider multi-state credits/discounts, non-dues revenue opportunities, including grants, and other options providing dues paying members flexibility on funding requirements, particularly in the cases of financial hardship. VI. VII. VIII. SICs should develop program budgets annually, ensuring they are reflective and respective of the current economy. Projects implemented by the SIC should incorporate SFI-specific elements and promote the SFI program. SIC sponsored activities should be self-funding wherever possible. SICs should seek grants from non-industry sources and incorporate financial goals based on anticipated revenue from grants, registration fees, or other sources. If funds are sought from national organizations, SICs should consult with SFI Inc. to avoid overlap of fund-seeking from multiple entities. SICs should seek opportunities to participate in projects already being implemented within the broader forestry community by incorporating SFI-specific elements.

34 SIC OBJECTIVES, GOALS, AND PERFORMANCE MEASURES Outcome SIC Core Objective SIC Secondary Objective SIC Focus Greater market assurance and acceptance of SFI certified products Increased opinion-leader awareness of and support for the SFI program Protection of SFI Program Integrity 9 Ensure proper SIC service mark usage Alert SFI Inc. to improper communications or misleading claims Avoid the appearance of participation or compliance by non- SFI program participants Avoid appearance of third-party certification by noncertified SFI program participants Informational Resources 10 Focus on SFI program recognition, awareness and support with groups, such as local opinion leaders and forestry resource professionals Inconsistent Practices Protocols 11 Build credibility by establishing effective inconsistent practices protocols SIC Annual Progress Report to SFI Inc. Document progress in all priority areas Recruitment Encourage large landowners and all forest products facilities to enroll as SFI program participants; encourage family forest owners to participate in American Tree Farm System or similar programs, recognized by SFI. Market Outreach Sponsor active market outreach efforts in local communities that may include paid advertising Forest Management Statistics 12 Encourage government agencies to provide accessible accurate, timely statistics Research 13 Promote forestry research, science, and technology, upon which sustainable forest management decisions are based. SICs should focus on quality control and oversight to protect the integrity of the SFI program. SICs can contribute to SFI program growth by encouraging eligible supporters (i.e. landowner, manufacturers/facilities or organizations who qualify for SFI program participation) to become SFI program licensees. Outreach objectives should be more narrowly defined; reaching the general public via paid advertising may not be cost effective or realistic for SICs. Outreach should focus on securing endorsement of the SFI program by groups, such as opinion leaders and forestry resource professionals. Effective inconsistent practices protocols will help build credibility. SIC focus should be on agency advocacy efforts to ensure that FIA and similar programs provide accurate, timely information. 9 SFI Standard Indicators and

35 Outcome SIC Core Objective SIC Secondary Objective SIC Focus Increased assurance of a sustainable fiber supply through the application of sustainable forestry principles Training & Education 14 Establish criteria and identify delivery mechanisms to define what it means to be SFI trained. Establish criteria for recognition of logger certification professional programs, where they exist. Training & Education Provide delivery mechanisms to address SFI program needs not adequately provided by other programs Training & Education Build on logging professional and forest resource professional training success and incorporate feedback from audit processes SICs should serve mostly in a training program accreditation capacity by defining objective criteria and identifying appropriate delivery mechanisms; SICs that directly deliver training should strive for selfsufficiency through grants, fees, or other means. SICs should make every effort to coordinate training and record keeping regionally. Landowner Outreach Education & Technical Assistance 15 Supplement and complement existing programs Supply SFI program information Landowner Outreach Education & Technical Assistance Landowner outreach efforts should focus on education to increase the practice of sustainable forestry; this should complement, not duplicate, existing programs. SICs should be an accessible, credible information source for landowners interested in certification. SICs should integrate landowner outreach objectives with SFI Inc. objectives for Family Forests 10 SFI Standard Performance Measure SFI Standard Indicators and SFI Standard Performance Measure SFI Standard Performance Measures 15.1, 15.2, and SFI Standard Indicator SFI Standard Indicators to

36 SFI Implementation Committee Governance and Structure White Paper Background SFI Implementation Committees (SICs) provide a strong foundation for the SFI program and make important contributions in assuring SFI Standard conformance and SFI program recognition at the local level. The state, provincial and regional SICs are semi-autonomous committees reflecting significant geographic and organizational diversity. This flexible, grassroots infrastructure is a fundamental strength of the SFI program and demonstrates our goal to promote responsible forestry across all forest ownerships. The SIC mission statement is: SFI Implementation Committees (SICs) are an integral part of the SFI program and play a vital role in promoting training and landowner outreach, maintaining integrity of the SFI program and supporting and promoting responsible forestry and the SFI program at local levels. All SFI program participants owning and/or operating forest product facilities, owning and/or managing forestland, or procuring fiber are required to participate in the SICs in each jurisdiction where they have significant operations, i.e. significant forestland owned and/or fiber procured. However, participation is not limited to these areas and participation in multiple committees is encouraged by SFI Inc. As such, SICs are to provide reasonable access to any SFI program participant who wishes to participate in the committee. Additionally, SICs are encouraged to diversify committee composition beyond SFI program participants. Currently, there are 948 committee members across all SICs, with 61% representing SFI program participants and 39% representing community groups, including conservation organizations, academia, loggers, local forest products companies and public agencies. SICs should seek to involve forest products companies, non-industrial landowners, family forest landowners, representatives from the state/provincial forestry association, the state/provincial forester s office, forestry colleges and universities, professional loggers, the Agricultural Extension Service, technical education centers, conservation groups, community groups and other stakeholders. Additionally, SICs should be independent, SFI-focused committees with legal oversight and staff support provided by existing industry-supported infrastructure, where possible. Contracting with state or provincial associations may be a cost effective option for avoiding the duplication of support services. Each SIC must have bylaws or a charter formalizing the SFI-specific focus of the committee and the leadership role of SFI program participants. Bylaws and/or charters should include the SIC s decisionmaking process, noting all issues should be resolved at the local level. If an issue cannot be resolved at the local level, the SIC should contact SFI Inc. for additional assistance in resolving the issue. Issue: Currently, many SICs are operated in conjunction with their state/province s forestry association to save costs and avoid duplication of support services. Some associations provide administrative and financial/accounting type assistance, while others provide complete oversight and/or a paid staff member devoted to the committee. SFI Inc. recently learned there may be some instances where forestry association membership and SIC participation is becoming an issue where the SIC is housed within the association. In the SIC Governance document (attached), SFI Inc. reiterates the purpose and goals of SICs including reasonable access by program participants. SFI Inc. also encourages SICs and program participants to come to a reasonable solution at the local level for all issues. While SFI Inc. encourages all SICs to address issues at the local level, if a satisfactory solution is not reached, the SIC is requested to seek input/guidance

37 from SFI Inc. At the request of an SIC and program participant, SFI Inc. convened a small, ad-hoc committee to develop guidance and best practices for SICs and program participants struggling with governance and structure issues. Further guidance and best practices follows below. SIC Guidance and Best Practices: SFI Inc. values its relationship with SICs and forestry associations. Forestry associations serve as a forum for dialogue and cooperation, while also providing support to the local forest and paper products industry on government relations and issue advocacy. SFI Inc. is aware of various ways SICs are structured and governed, and appreciate the choices SICs have made at the local level to address SIC requirements, including but not limited to, landowner outreach, logger training and education, government relations, issue advocacy and administrative support. SIC leadership has the ability to structure and govern the local committees in a manner most appropriate to their state, province or region. All SICs are required to ensure reasonable access to participation in the SICs by SFI program participants. For those committees overseen by the state/provincial forestry association, some associations require the SFI program participant to be a member of the association to participate on the SIC, while others only require the SIC member to pay a small fee to participate on the committee which covers committee related costs. SFI Inc. also encourages SICs to maintain their current operating structure, if there are no current issues and the structure is working well. In addition to the guidance provided in the current SIC Governance document (attached), the SIC Governance and Structure Ad-hoc Committee recommends the following guidance and best practices 1 to ensure effective and efficient SFI Implementation Committee administration for committees struggling with these issues. SIC Operating Structure No. Guidance and Best Practices I. The SIC should determine the best operating structure available to them. Some options include: A. Organize within an existing forestry association with full support on legal, accounting and staffing provided; i. SIC remains a formal committee of the forestry association without membership requirement for SIC representatives, and forestry association charges the SIC for actual services rendered; or ii. SIC remains a formal committee of the forestry association, however the forestry association modifies the membership requirement for all SIC representatives and develops a reasonable fee structure allowing for non-members of the forestry association to participate in the SIC. B. Organize as semi-autonomous structure with administrative support from existing forestry association (e.g., accounting) and SIC pays for actual services rendered; or New Guidance developed in May 2011 Reference to SIC Governance Document or SFI Standard Section: Structure. V. 1 The recommended best practices #III-VIII are the elements all SIC operating structures and governance documentation should address specifically.

38 C. Organize as autonomous or fully independent, with SFI participants, committee members and/or service contractors providing all committee oversight. Please note: SFI Inc. encourages SICs to maintain their current operating structure, if there are no current issues and the structure is working well. SIC Administration No. II. Guidance and Best Practices The SIC should develop operating structure & governance documentation including, but not limited to: A. Maintain/Develop SIC Bylaws and/or charter, as required by SFI Inc.; B. MOU between SIC and SFI Inc.; and C. MOU between SIC and state forestry association, for those committees seeking support from associations. III. The SIC shall provide reasonable access to the SIC for all SFI program participants and supporters, including but not limited to, open participation among interested stakeholders, fair and equitable dues assessment, etc. IV. The SIC should maintain full budget oversight, transparency & accountability for all SIC-generated funds and sponsored programs. V. If a SIC chooses to organize as an incorporated, non-profit entity, the SIC should be aware of various legal requirements associated with such a venture. The SIC should seek legal counsel to assist with the incorporation process, including but not limited to, non-profit status registration, annual tax filings, etc. New Guidance developed in May 2011 Reference to SIC Governance Document or SFI Standard Section: Structure. I. Section: SIC Organization Section: SIC Organization Section: Funding Section: Structure. V

39 SIC Membership Roles & Responsibilities No. VI. VII. VIII. Guidance and Best Practice The SIC should develop committee leadership structure and responsibilities including roles for chair, vice-chair, secretary, treasurer and coordinator, if any. The SIC should develop guidelines regarding committee member privileges including, but not limited to, committee member voting rights and decision-making processes. The SIC should develop a role for SIC participation by all interested stakeholders, including but not limited to forest products companies, nonindustrial landowners, family forest landowners, representatives from the state/provincial forestry association, the state/provincial forester s office, forestry colleges and universities, professional loggers, the Agricultural Extension Service, technical education centers, conservation groups, and community groups. New Guidance developed in May 2011 Reference to SIC Governance Document or SFI Standard Section: Structure. I. Section: Structure. II. SFI Standard. Objective 17. Performance Measure Prepared by: Amy Doty, SFI Inc. Manager, Community Outreach

40

41 February 2011

42 To equally and fairly distribute SIC Officer responsibilities and workload among SFI Participants.

43 The SFI standard requires participation in the state implementation committee. See 16.2 &17.3 A list of Washington program participants was developed from the SFI website. A company must be an SFI program participant to serve in a SIC position. A rotation was developed based on the pool of Washington SFI program participants.

44 SIC Chair 1 year term SIC Vice Chair 1 year term Vice Chair to become Chair the following year, this is a two year commitment (this is to provide continuity for the SIC) Secretary 2 year term Treasurer a non-sfi program participant To be outsourced, currently to WFPA

45 Term: One year. Must rotate chair when term is completed. Duties: Liaison with SFI, Inc. and other industry groups (e.g. Washington Contract Loggers, ATFS, SAF). Coordination and communication with regional SIC s. Annual budget preparation including public outreach plan Mail out annual funding request letters. Schedule and facilitate three meetings (or as needed) for the SIC per year. Consult for one year as past chair.

46 Term: One year. Must rotate vice chair when term is completed. Vice moves to Chair the following year (total commitment two years). This is to provide continuity for the SIC. Duties: Vice chair will participate in three SIC meetings per year plus regional conference calls and/or stand in for chair at meetings/other functions if chair is unavailable. Vice Chair will oversee Treasurer position. Vice Chair will oversee and coordinate website maintenance. Vice Chair will find a volunteer for the annual logger training.

47 Term: Two year term. Secretary may continue to serve for additional one year terms if desired and is voted in by SIC members. A participant may volunteer for secretary before their company is due in the rotation and defer Chair position. Duties: Meeting notices and minutes including a list of attendees. Maintain list of eligible Washington SFI program participants for position rotation. Maintain a contact list for the SIC, including addresses. Secretary to maintain the SIC outreach activity list.

48 Term: No defined term length. This position to be outsourced to an non-sfi program participant, currently to the WFPA. Duties: Treasurer to deposit contributions to the SIC and prepare thank you letter for chair. Treasurer to pay bills for SIC expenses as authorized by chair. Treasurer to maintain SIC account balance, reconciled to bank statements. Treasurer to provide spending/budget reports to Chair and Vice Chair, as needed (a minimum of three per year).

49 New officer terms will begin April 1, The current list stays in effect going forward. After a company serves in a SIC position, the company will drop to the bottom of the rotation list. Adjustments will be made as needed for changes in SFI program participation. New SFI program participants are added to the bottom of the list. If a participant drops out, everyone shifts up one spot.

50 No Company Name No. Company Name 15 Port Townsend Paper Co. 19 Simpson Tacoma Kraft 4 Forest Capital Partners, LLC 1 Boise Cascade, LLC 14 Ponderay Newsprint Company 3 Canyon Lumber Co. 18 Simpson Lumber Company, LLC 17 Sierra Pacific Industries 13 Plum Creek 12 Olympic Resource Management 11 Nippon Paper 24 Yakama Nation 5 Fruit Growers Supply Company 7 Hampton Resources, Inc. 2 Boise Paper 21 Washington Alder, LLC 6 Georgia Pacific 22 Washington Department of Natural Resources 10 Longview Timberlands 16 Rayonier, Inc. 8 International Forestry Consultants Green Diamond 19 Stimson Lumber Port Blakely 23 Weyerhaeuser Company Hancock 9 Longview Fibre Paper and Packaging, Inc.

51 Company Name Company Name 14 Olympic Resource Management 1 Plum Creek Chair 2013/ Yakama Nation 2 Georgia Pacific-Vice Chair 2013/ Hampton Resources, Inc. 3 Boise Inc. 17 Washington Alder, LLC 4 Green Crow 18 Washington Department of Natural Resources 5 Longview Timberlands 19 Rayonier, Inc. 6 International Forestry Consultants 20 Port Townsend Paper Co. 7 Stimson Lumber 21 Ponderay Newsprint Company 8 Weyerhaeuser Company 22 Green Diamond 9 Longview Fibre Paper and Packaging, Inc. 23 Port Blakely 10 Simpson Tacoma Kraft 24 Hancock 11 Boise Cascade, LLC 25 Forest Capital Partners 12 Canyon Lumber Co. 26 Simpson Lumber Company 13 Sierra Pacific Industries Revised on March 6, 2013

52 WA SFI SIC - Contact List (updated ) Status Participant / Supporting Organization Position Organization First Last Phone Cell updated Participant American Forest Management Dan Thomas dan.thomas@amforem.biz updated Participant American Forest Management Dennis Dart dennis.dart@amforem.biz updated Participant American Forest Management Tom Hanson tom.hanson@amforem.biz Supporting American Forest Resources updated updated Organization Supporting Organization updated Participant updated Participant Council Matt Comisky mcomisky@amforest.org Association of Consulting Foresters Michael Jackson mjackson@proforestry.com Boise Cascade Company (Wood Products) Rick Hanson rickhanson@bc.com Boise Cascade Company (Wood Products) / Boise Paper, PCA Brad Holt bradholt@boiseinc.com updated Participant Chair Boise Paper, PCA John Dick johndick@bc.com; johndick@boisepaper.com updated Participant Boise Paper, PCA Nicole Meredith nicolemeredith@boisepaper.com updated Participant Campbell Global Doug Meekins dmeekins@campbellglobal.com x107 updated Participant Canyon Lumber Company, Inc. Kelly Hambidge kelly@canyonlumbercompany.com updated Participant Georgia-Pacific Brian Norris Brian.Norris@gapac.com updated Participant Georgia-Pacific Stephen L Witherspoon SLWITHER@GAPAC.com updated Participant Georgia-Pacific Chad Aller Chad.Aller@gapac.com updated Participant Georgia-Pacific Jacob Moriniti Jacob.Moriniti@gapac.com updated Participant updated Participant udpated Participant updated Participant updated Participant updated Participant Vice-Chair Green Crow Timberland Investment & Managemenet Services Harry Bell harry@greencrow.com Green Crow Timberland Investment & Managemenet Services Tom Swanson tom@greencrow.com Green Diamond Resource Compay Brian Sayler bsayler@greendiamond.com Hampton Affliates (certified under Hampton Resources, Inc.) Bonnie Jones bonniejones@hamptonaffiliates.com Hampton Affliates (certified under Hampton Resources, Inc.) Eric Jacoby ericjacoby@hamptonaffiliates.com Hampton Affliates (certified under Hampton Resources, Inc.) Ben Zion benzion@hamptonaffiliates.com Page 1 of 3

53 WA SFI SIC - Contact List (updated ) Status Participant / Supporting Organization Position Organization First Last Phone Cell updated Participant Hancock Forest Management Robert Bass RBass@hnrg.com updated Participant Hancock Forest Management Heather Watson hwatson@hnrg.com updated Participant KapStone Kraft Paper Corporation Kathy Troupe Kathleen.Troupe@kapstonepaper.c om updated Participant Olympic Resource Management (ORM) Patrick Raymond praymond@orminc.com updated Participant Olympic Resource Management (ORM) Adrian Miller amiller@orminc.com Supporting updated Organization Pacific Fibre Products Rob Vance logr1@comcast.net Plum Creek Timber Company, updated Participant Inc. Lee Spencer lee.spencer@plumcreek.com updated Participant Ponderay Newsprint Christopher Childers Christopher.Childers@resolutefp.co m updated Participant Port Blakely Tree Farms, LP Chris Lunde clunde@portblakely.com updated Participant Port Townsend Paper Corp. Peggy Norcutt peggyn@ptpc.com updated Participant Port Townsend Paper Corp. John Northey johnn2@ptpc.com updated Participant Rayonier, USFR Kevin Pilemalm kevin.pilemalm@rayonier.com updated Participant Rayonier, USFR Blake McMichael blake.mcmichael@rayonier.com updated Participant Rock-Tenn Company Jason Sappington jsappington@rocktenn.com updated Participant Sierra Pacific Industries David Marshall dmarshall@spi-ind.com updated Participant Sierra Pacific Industries Lisa Perry lperry@spi-ind.com updated Participant Sierra Pacific Industries Tom Nelson tnelson@spi-ind.com updated Participant Sierra Pacific Industries Matt Moses mmoses@spi-ind.com updated Participant Simpson Lumber Co. Nathan Brence nathan.brence@simpson.com updated Participant Simpson Lumber Co. Jim Dickison jim.dickison@simpson.com updated Participant Simpson Lumber Co. Terry Pelt terry.pelt@simpson.com Supporting pending Organization Society of American Foresters updated Participant Stimson Lumber Co. Ted Carlson tcarlson@stimsonlumber.com updated Participant Stimson Lumber Co. Barry Dexter bdexter@stimsonlumber.com updated Participant Stimson Lumber Co. Erik Davis edavis@stimsonlumber.com updated Participant Stimson Lumber Co. Scott Gray sgray@stimsonlumber.com updated Participant Stimson Lumber Co. Wade Pierce wpierce@stimson.com updated Participant WA DNR (Washington State Department of Natural Resources) Allen Estep allen.estep@dnr.wa.gov Page 2 of 3

54 WA SFI SIC - Contact List (updated ) Status Participant / Supporting Organization Position Organization First Last Phone Cell updated Participant updated Participant updated Participant Supporting updated Organization Supporting updated Organization Secretary WA DNR (Washington State Department of Natural Resources) Lislie Sayers lislie.sayers@dnr.wa.gov WA DNR (Washington State Department of Natural Resources) Duane Emmons duane.emmons@dnr.wa.gov n/a WA DNR (Washington State Department of Natural Resources) Douglans Kennedy douglas.kennedy@dnr.wa.gov n/a Washington Tree Farm Program Harry Bell harry@greencrow.com WCLA (WA Contract Logger's Association) Jerry Bonagofsky jerryb@loggers.com pending - left message? West Fork Timber Co. Scott Swanson sswanson@murraypacific.com Weyerhaeuser Western updated Participant Timberlands Terry Alexander terry.alexander@weyerhaeuser.com updated Participant Weyerhaeuser Sherry Smith sherry.smith@weyerhaeuser.com updated Participant Weyerhaeuser Columbia Timberlands Ryan Hinesley ryan.hinesley@weyerhaeuser.com Supporting WFFA (Washington Farm updated Organization Forestry Association) Elaine O Neil eoneil@wafarmforestry.com updated Supporting Organization WFPA (Washington Forest Protection Association) Doug Hooks DHooks@wfpa.org updated Supporting Organization WFPA (Washington Forest Protection Association) John Ehrenreich jehrenreich@wfpa.org Supporting WFPA (Washington Forest updated Organization Treasurer Protection Association) Karen Weiss kweiss@wfpa.org updated Participant Yakama Forest Products Doug Olney doug@yakama-forest.com updated Participant Yakama Forest Products JD Mann jd@yakama-forest.com updated Participant Yakama Nation Mark Petruncio petruncio@yakama.com Page 3 of 3

55 Company Name Company Name 1 BoisePaper, PCA: Vice Chair 14/15, Chair 15/16 15 Ponderay Newsprint 2 Green Crow Timberland Investment & Management Services: Vice Chair 15/16 16 Green Diamond Resources Company 3 Stimson Lumber 17 Port Blakely Tree Farms, LP 4 Weyerhaeuser Company 18 Hancock Forest Management 5 KapStone Kraft Paper Corporation 19 Simpson Lumber Company 6 Boise Cascade Company (Wood Products) 20 Plum Creek Timber Company, Inc.: Chair 13/14 7 Canyon Lumber Company 21 Georgia Pacific: Vice Chair 13/14, Chair 14/15 8 Sierra Pacific Industries 22 American Forest Management 9 Olympic Resource Management 23 Campbell Global 10 Yakama Nation 24 Rock Tenn Company 11 Hampton Resources, Inc. (Hampton Affiliates) 25 Yakama Forest Products Washington Department of Natural Resources: 12 Secretary 13/14, 14/ Rayonier, USFR Port Townsend Paper Corporation 28 Revised on February 19, 2015