Southwestern College Office of Institutional Effectiveness Institutional Research, Planning, and Grants Annual Research Agenda

Transcription

1 Southwestern College Office of Institutional Effectiveness Institutional Research, Planning, and Grants Annual Research Agenda -17 In alignment with the mission of the Office of Institutional Effectiveness (OIE), the purpose of the Office of Institutional Research, Planning, and Grants (IRP&G) is to sustain a culture of evidence and inquiry by providing accurate data and information for analysis, decision-making and continuous improvement of institutional effectiveness, strategic master planning, and student success. Serving as the administrative home for the College s data governance, IPR&G provides leadership as a steward in sustaining an environment of data accountability and consistency by working with stakeholders and facilitating support for data integrity. In addition, IRP&G supports grant management at Southwestern College though its pre-award efforts in securing grant funding for college programs and services. of Institutional Research, Planning, and Grants Institutional Research and Planning provides the Southwestern Community College District with accurate and timely information used in support of decision-making and policy formation. Primary responsibilities for the department include the following data and research categories: Ad hoc reports and surveys ACCJC Annual Report ACCJC Self Evaluation Report CCCCO FUSION Report Data Dashboard for Academic Affairs and Student Affairs Data governance infrastructure Employee Satisfaction/Campus Climate survey Faculty Hiring Prioritization (FHP) process data Fast Facts & Fact Book Gainful Employment reporting Gender Equity (Title IX) reporting Grant application development and support Institutional Effectiveness IPEDS reporting Management Information Systems data (MIS) validation Program Review Staff development workshops related to IRP&P support areas Planning & Master Planning Student Success Scorecard Revised: 19 October Office of Research, Grants and Planning 1 of 5

2 Mandatory Reporting Student Success Scorecard Review and validation Governing Board presentations Data facilitation and related responsibilities College Employee Satisfaction Survey (CESS) Survey preparation and administration Report creation Student Feedback Survey Data and survey administration support Collaboration with SE and SSSP researchers MIS Co-Chair, MIS User s Group Committee Training of MIS Users (large group) Customized/individual unit meetings Update SharePoint site Development of procedures and timelines Unit meetings Validation and reporting support Establish error logs and evaluation framework IPEDS Data management and content creation (research related) Data verification and submission Gender Equity Title IX evaluation related to Gender Equity CTE / Vocational Education Data and Reporting Grant support State (Launchboard) and regional consortium data Revised: 19 October Office of Research, Grants and Planning 2 of 5

3 CTE Governing Board Reporting Program outcome and labor market information ACCJC Annual Report Data collection Data submission Institutional Effectiveness Partnership Initiative (IEPI) IEPI Team Goal/Benchmark setting CCCCO Fusion Report Distance Education Report Gainful Employment Reporting Chair Gainful Employment work group Submit data (for mandated reporting periods) Coordinate correction of data errors Coordinate website disclosure information Submit documentation required per Gainful Employment Other Institutional Research Reports and Services Program Review Co-chair, IPRC Professional Development training with Program Review data Provide training for electronic program module Faculty Hiring Process Generate reports (FTES / FTEF-LHE / Major / Award reports) Workshops and presentations for FHP proposal Student Affairs Data Dashboard Training Validation and data support Updates and data modification via client software Revised: 19 October Office of Research, Grants and Planning 3 of 5

4 Title V Eligibility Application Fact Book Data compilation Edit draft versions Meet with PIO, graphic designer, and research team Planning Create Action Plan assessment tool Meet with Cabinet to explain timeline and process Present annual Plan assessment (PBC, CMT, SCC) Meet with S/P and VP s individually to review assessment tool Stop-Out Campaign Batch querying and student data compilation Survey development and administration Student Outcomes and Achievement Review (SOAR) Co-chair, SOAR SOAR report preparation and presentation Data Reports for Grants Training for Data Dashboard Institutional Research Review Board Review (external) institutional research requests Ad-Hoc Research Studies1 Surveys, focus groups, and related research Cohort and longitudinal studies Research Notes Other Institutional Research Reports and Services Website Maintenance 1 See Appendix for ad hoc sample listing Revised: 19 October Office of Research, Grants and Planning 4 of 5

5 Appendix # List Sample: (July 1, June 30, ) Type Requestor Format 1 CTEOS survey contact information (external CTE study) Ad Hoc External CCD Data/Statistic 2 District boundary/shape file (mapping data) request Ad Hoc External Requestor Data/Statistic 3 Enrollment Continuance Ad Hoc Academic Affairs Data/Statistic 4 EXCELerate study (accelerated course sequence) Ad Hoc Faculty Data/Statistic 5 HSI-STEM Grant Ad Hoc OIE Data/Statistic 6 NSF-STEM completers/transfers (final reporting requirement) Ad Hoc MESA program Data/Statistic 7 Palomar College enrollment management project (ZIP code data) Ad Hoc External CCD Data/Statistic 8 Sewage variance billing (City of Chula Vista) Ad Hoc Facilities Data/Statistic 9 Social Work, Sociology, and Sociology ADT program study Ad Hoc Faculty Data/Statistic 10 SUHSD Test Assessment/District Residency presentation Ad Hoc OIE Data/Statistic 11 Title V: Annual reporting & other requests (e.g. cohort tracking & persistence) Ad Hoc OIE Data/Statistic 12 Draft MOU data sharing agreement with SUHSD Ad Hoc OIE MOU 13 College reorganization: FTES & CTE program counts by discipline Ad Hoc Academic Affairs Report 14 CTE program indicators for Governing Board (Round 2): Completer and labor market data Ad Hoc Academic Affairs Report 15 Distance Education Study - MEDOP 230 Ad Hoc Academic Affairs Report 16 FUSION 2015 report - FTES report by district location (Proposition funds reporting) Ad Hoc Academic Affairs Report 17 Institutional Efficiency ("Scatterplot Analysis") Ad Hoc Academic Affairs Report 18 Program Profile - Majors by Discipline Ad Hoc Academic Affairs Report 19 Program Profile - Program Completers by Discipline Ad Hoc Academic Affairs Report 20 RDG 158 Prerequisite/English 115 Study Ad Hoc School of LL&H Report 21 Test Assessment/Disproportionate Impact reporting Ad Hoc Student Affairs Report 22 Blackboard/Canvas survey Ad Hoc Faculty Survey 23 Library services survey Ad Hoc Library/LRC Survey 24 Multimedia services survey Ad Hoc Library/LRC Survey 25 SDICCA fall 2015 headcount and FTES survey Ad Hoc External Requestor Survey 26 Southwestern College Calendar survey Ad Hoc Academic Affairs Survey 27 Superintendent/President & Governing Board Self-Evaluation surveys Ad Hoc Office of the S/P Survey Revised: 19 October Office of Research, Grants and Planning 5 of 5