GPSA GRANT READER TRAINING SPRING BREAKING BAD EDITION 2015

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Pierce Copeland
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1 GPSA GRANT READER TRAINING SPRING BREAKING BAD EDITION

2 AGENDA 1. Your Job as a Reader 2. Overview of Grant Application Contents 3. Scoring Guidelines and Practice 4. The Reading Process 2

3 YOUR JOB AS A READER 3

4 YOUR JOB AS A GRANT READER Read and score applications within one week after receiving them Ultimately determine which graduate and professional students will receive funding Be available to: score last minute applications re-read applications explain your scores and comments 4

5 APPLICANT-READER RELATIONSHIP Readers will remain anonymous to applicants Readers will not read applications from students in their department(s) Applicants will be matched with one reader from their self-selected perspective, one reader outside their perspective, and one random reader 5

PERSPECTIVES Fine Arts & Design (FAD): Includes any visual arts, performing arts, and other forms of creative production, including some work in architecture and planning.

6 PERSPECTIVES Fine Arts & Design (FAD): Includes any visual arts, performing arts, and other forms of creative production, including some work in architecture and planning. Humanities (HUM): Includes but is not limited to work in ethnology, history, literature, languages, philosophy, or religion. Often uses methods described as critical and/or interpretive. Science, Technology, and Engineering & Mathematics (STEM): Includes any work grounded in mathematics and/or the physical sciences, including computer science and medicine. Social & Behavioral Studies (SBS): Includes but is not limited to work in area studies, communication, education, law, management, public policy, psychology, and sociology. Often overlaps with humanities and/or STEM. 6

7 STEM Humanities Social Sciences (SBS) Fine Arts & Design 7

8 GRANT BASICS 8

9 STUDENT RESEARCH GRANT (SRG) $500 for the development and dissemination of research including travel expenses Airfare, registration, hotel and per diem Supplies and materials necessary for research Software (not already available from Department) Printing Costs Presentation Materials Some types of equipment Conference at which applicant is PRESENTING Requires anonymous 700 word Proposal and line item budget 9

10 PROFESSIONAL DEVELOPMENT GRANT (PDG) $500 for the travel expenses that further the professional and career development of students: Conferences Classes/Workshops Interviews Auditions Conferences at which applicant is NOT PRESENTING Requires anonymous 700 word Proposal and line item budget 10

11 GRADUATE SCHOLARSHIP FUND (GSF) $1,000 scholarship designed to help students complete their degrees Must be within (3) three semesters of graduation Need based 40% of application based on financial need Requires anonymous 500 word Proposal, Letter of Recommendation, and FAFSA 11

12 SCORING GUIDELINES 12

13 SCORING KEY POINTS Read entire batch BEFORE scoring Score consistently based on scoresheet criteria Determine what each score criterion means to you Do not judge one academic activity over another Do not judge applicants ideologies, research content, etc. 13

14 Bro, you re telling me people actually study rocks for fun? Don t judge, Jesse. 14

15 COMMENTS Comments are required on ALL APPLICATIONS Comments are available to all applicants and should be thorough, fair, and specific. Give comments that will help applicants learn how to improve their next application. Include relevant details on why you scored each section as you did. Use examples from the text. 15

16 Hector mad that he didn t receive any helpful reader comments. 16

17 PDG/SRG SCORESHEET Background (25 points) Benefits (30 points) Composition (15 points) Budget (30 points) 17

18 BACKGROUND (25 POINTS) Applicant paints a clear picture of who she is and why she is seeking funding. Professional interests and stage in program are clearly stated. Activity is described in detail (names & dates). Activity is put in context of applicant s field at large. 18

19 BACKGROUND EXAMPLE Poor: I am a poor student seeking funding for my dissertation research. Better: In my current studies as a second year doctoral student in the department of history, I have been researching homosexual oppression in the United States with the intent to publish a scholarly article. 19

20 BENEFITS (30 POINTS) Applicant shows how the activity benefits her, her field, and UNM. Benefits are clearly linked to applicant s academic and/or professional development. Benefits to the academic community are clearly stated. 20

21 BENEFITS EXAMPLE Poor: Presenting this research will allow me to share my highly specialized knowledge with a broader community of like-minded and super interesting people. Better: My research corresponds directly with the goals of several international research societies and expands on the information surrounding freshwater ecosystems. Presenting my work that was conducted in New Mexico on an international stage will affirm UNM s position at the forefront of freshwater research programs. 21

22 COMPOSITION (15 POINTS) Applications are free of grammatical and spelling errors. Applicants should not use jargon and should define technical terms. Applicants who sound smart should not be favored and scored higher. Academic styles vary, so content should be scored based on how well the writer communicates to a general academic audience. 22

23 BUDGET (30 POINTS) The budget should be: economical (there should be a good reason for The Four Seasons) well-researched (such as airline and equipment details) complete (the entire activity budget should be line itemed) Other sources of funding pursued must be indicated (0 or 10 points) Money does not have to be received, just requested Out of pocket does not count 23

24 BUDGET EXAMPLE Budget Item Description Amount Funded by PDG Southwest Airlines Flight Lodging at Holiday Inn Roundtrip ABQ to Baltimore. Depart Return Cheapest flight on skyscanner.com Cheapest hotel a few blocks away from the conference (which is held at Hilton). Total cost is $ and I am splitting the cost with another student Other Sources of Funding Other Sources $400 $400 Also requested from OGS. $0 $ $100 Requesting CFA departmental funding $58.40 Conference Registration Student Rate $145 $0 Requesting departmental funding, otherwise out of pocket expense. $145 Conference Association Membership Membership fee $50 $0 Out of pocket $50 Meals Per Diem, Wed. evening- Sun. evening Breakfast free w/ hotel Lunch provided by conference Dinner estimated $20/night $40 $0 Requesting departmental funding, otherwise out of pocket expense. $40 Shuttle to/from Baltimore airport. supershuttle.com $34 $0 Requesting departmental funding, otherwise out of pocket expense. $34 24

25 GSF SCORESHEET Background (40 points) Financial need is described in detail: what exactly will the applicant do with funds and why are funds needed? Benefits (20 points) Applicant clearly explains how the scholarship will contribute toward the completion his/her degree. Composition (20 points) Letter of Recommendation (0 OR 20) Letter shows applicant is within 3 semesters of graduation, in good academic standing, and that scholarship will help them complete his/her degree. 25

26 READING PROCESS 26

27 APPLICATION ANONYMITY Applications should not include applicant s name in the proposal or budget. If an applicant s name is left on the application, the reader should score the application ONLY if the reader does not know the person. Immediately gpsafunding@unm.edu to report a breach of anonymity. If you think you know the applicant, contact the Grants Chair to request a different grant. 27

28 Wait, a second This grant sounds like something Walt would write. 28

29 REASONS FOR DISQUALIFICATION If an applicant applies for the incorrect grant or is ineligible for the activity being applied for based on grants criteria. If an application element is missing (eg, proposal, budget) Send to with disqualification information and the application ID 29

30 THE READING PROCESS Grants will be assigned to readers after the application deadline (February 27th) Do not start reading early! A Green Light will be sent around March 1st! All applications should be scored within one week of receiving them (Monday, March 9 th ) Any re-reads will be assigned after the first round is completed. Please check your s frequently to see if you have been assigned new grants. 30

31 ONLINE SCORING SYSTEM Please create an account and log in at gpsagrants.unm.edu Dashboard will show assigned applications, application materials, and your score If you have trouble logging in or scoring, please us! 31

32 STIPEND You mean you re paying me too or what? 32

33 STIPEND $50 for up to 14 grants. $100 for 24+ That s $3.60 per grant or $7 $10.70 per hour (30 vs 20 mins per grant) Stipends are paid as a scholarship (and may take up to four weeks to process) Contact Ivy or Michelle at SGAO ( ) with questions. 33

34 CONTACT US! James Foty Joseph Raborn Grants Co-Chairs GPSA Office, SUB

35 THANKS 35

GPSA GRANT READER TRAINING

GPSA GRANT READER TRAINING 1 WORKSHOP AGENDA 1. Your Job as a Reader 2. Overview of Grant Application Contents 3. Scoring Guidelines and Practice 4. The Reading Process 2 YOUR JOB AS A READER 3 YOUR JOB