MEGAN COLUMBUS NIH OFFICE OF EXTRAMURAL RESEARCH (OER)

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1 MEGAN COLUMBUS NIH OFFICE OF EXTRAMURAL RESEARCH (OER) OCTOBER 2016

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3 #1: Where s the funding? #2: What do I need to do? #3: Should I contact NIH before applying? #4: How long does it take to get funded? #5: What s the right type of grant for my idea (and me)? #6: Got Funded! Now What? #7: Not Funded! Now What? #8: How do I track my application? #9: Where is my go-to place for info? #10: Final Pieces of Advice?

application of that knowledge to enhance health,

5 Our mission: to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability.

6 Each with a different: mission & priorities budget funding strategy NIGMS International Center

7 Advertised through Grants.gov NIH Guide for Grants and Contracts 7 Issued by Each NIH Institute and Center (IC) Often with other ICs participating Dig deeper: - Finding and Understanding FOAs

8 Type of FOA Program Announcements (PA, PAR, PAS) Requests for Applications (RFA) Parent Announcements Description Highlights areas of focus Usually ongoing (3 yrs) Often use standard receipt dates Narrowly defined scope Usually single receipt date Set aside funds IC usually convenes review panel Type of program announcement Generally span the breadth of NIH mission By activity code (R01, R03, etc) For investigator initiated or unsolicited research ideas

10 Develop your research idea Should be important (have high impact) Needs to align with an IC mission Identify a funding opportunity announcement (FOA) If no FOA specific to your area, look to a parent announcement Talk with NIH staff about your idea and where it fits Write a strong proposal that addresses review criteria Dig deeper: - Finding and Understanding FOAs - Grants Writing for Success

11 Complete/renew required registrations (Start now!) Institutions - required to register in multiple systems Investigators - must register in the era Commons Develop the application Download application forms from funding opportunity announcement Carefully read the funding opportunity and application instructions to be sure you submit a responsive application. Learn about the electronic application submission process well before the application due date Dig deeper: - Ready, Set, Submit! Application Preparation and Submission

12 What is your role? What roles do other people play? Authorized Organizational Representative Principal Investigator Administrator Coordination and respect for each other s roles is key Understand your institutional processes and timelines for grant related activities

14 Responsible for the programmatic, scientific, and/or technical aspects of a grant Provides scientific guidance to investigators pre- and post-award Develops initiatives Provides post-award oversight Digging deeper: - Navigating Your Career with NIH - After Your First Award

15 Responsible for scientific and technical review Ensures fair and unbiased evaluation of scientific and technical merit Provides a summary of the evaluation Reviews applications for completeness and conformance with application requirements Point of contact for applicants during the review process Digging Deeper: - NIH Peer Review Process for Investigators - NIH Peer Review Process for Administrators

16 Responsible for completion of business management requirements Evaluates applications for administrative content and compliance with policy Negotiates Awards Interprets grants administration policies Digging deeper: - Budget Basics for Administrators - All About Costs Primer - Federal Research Policy Update - Common Compliance Pitfalls - From the Inbox: Pre- and Post-award Issues

17 #3: Should I Contact NIH Before Applying?

18 Mandatory Application with budget >$500,000 direct costs for any single year R13 Conference Grants Optional Yes! When RFA s request a Letter of Intent Always Recommended When you think about applying for any grant

20 20 National Institutes of Health Center for Scientific Review Great Research Idea! Institution Submits Application Assigns to IC & IRG / Study Section Study Section Reviews for Scientific Merit Investigator Performs the Research Allocates Funds Institute Evaluates for Relevance Advisory Councils & Board Recommends Action Digging deeper: - Peer Review Process - Ready, Set, Submit! Application Preparation and Submission - Post Review to Award Institute Director Makes Funding Decision

21 All pre-award issues are resolved Budget Negotiation Certification on Education on Human Subjects Animals & Human Subject Protection Issues Other Support Documentation Application to award takes ~9-10 months Digging deeper: - Budget Building Blocks - All About Costs

22 Research Projects Small Business Training & Career Development Research Centers Digging deeper: - Navigating Your Career with NIH

25 Legally binding document Award data and fiscal information Grant payment info Terms and conditions of award Grantee accepts terms and conditions of award when draws down funds

26 Is a term and condition of all grant awards Explicitly defines roles, responsibilities grants.nih.gov/policy/nihgps

27 Annual progress reporting Annual federal financial reporting Invention reporting Yearly audits (as applicable) Closeout reporting Digging deeper: - All About Costs

29 Take a deep breath Read summary statement Read it again Talk with your NIH program official Evaluate your options Revise & submit again? Choose a new research direction? Digging deeper: - Grant Writing for Success

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31 In era Commons you can find: Application image Application status Assignments (institute, review group) NIH staff contacts (SRO, program, grants management) Scores (PI only) Summary statement (PI only) Notice of Award Links to tools for reporting, no cost extensions, etc. Digging deeper: - era Systems: Words We Take for Grant ed

32 Work with your institution s office of sponsored research to be sure you are registered and your account is affiliated with your institution BEFORE you apply. 2 weeks lead time PI registration in Commons 6-8 weeks All institutional registrations and renewals Digging deeper: - Ready, Set, Submit: Application Preparation and Submission

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34 grants.nih.gov

36 Grants.nih.gov

37 grants.nih.gov/grants/grants_process.htm

38 Grants.nih.gov

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40 What is an R03, F31, X02, etc? Find programs for your career stage! grants.nih.gov/grants/funding/funding_program.htm

42 Grants.gov Fed-wide portal for finding grant opportunities

43 Learn about grant, contract and loan repayment opportunities through the Funding tab Or use Find Funding for quick access to grant opportunities (NIH Guide)

44 44 Set search criteria to filter results for FOAs and notices Save your search to receive results in the future

45 NIH funding opportunity announcements From AHRQ and some CDC and FDA too NIH policy notices AHRQ too Other announcements Changes to FOAs Events like this regional seminar NIH response to natural disasters or electronic system problems Etc.

46 NIH Guide is published daily. Subscribe to listserv to receive table of contents each Friday or subscribe to our RSS feed or follow us on Twitter

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48 grants.nih.gov How to Apply

49 49 Find application instructions here. Forms are posted with each FOA.

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52 3 standard receipt dates a year. 52 Standard receipt dates for each type of grant Scroll further on page for timelines for each round

53 Review dates and earliest start date by submission round

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61 NIH FOAs (RFAs, PAs, PARs) issued by our ICs (NIAID, NCI, NIAAA, NIDA, NCI, NICHD, etc.) for AREA, SBIR and other programs reflect updates to GWAS, multiple PI, EPR and other policies.

62 era 62 glossary and acronyms FAQs grants.nih.gov

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65 Digging deeper: - Using RePORT to Your Advantage 65 RePORT.nih.gov

67 grants.nih.gov News and Events tab

68 Subscribe to the monthly Nexus for a summary of NIH grant happenings, resources, events. Provide comment, join the discussion!

69 All NIHgrants grants.nih.gov search social media

70 All About Grants Channel on itunes or download directly from webpage grants.nih.gov search podcast

71 NIHGrants Channel on YouTube 71

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74 FOAs include contact names for program, review and grants management staff. Institute websites have org charts or contact lists so to help you find a name. RePORTER provides the NIH program official s name for funded projects. projectreporter.nih.gov Use the NIH Staff Directory if you already have a name ned.nih.gov If in doubt, use the help link on grants.nih.gov for guidance.

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77 Do your research Understand the NIH process, policies, & expectations Build support Learn who can help you at your institution Reach out Contact us Stay connected and monitor what is happening at NIH

78 Ask questions Get answers Make connections.

79 MEGAN COLUMBUS DIRECTOR, DIVISION OF COMMUNICATIONS AND OUTREACH, NIH OFFICE OF EXTRAMURAL RESEARCH AND NIH PROGRAM MANAGER FOR ELECTRONIC SUBMISSION OF GRANT APPLICATIONS

Fundamentals of the NIH. Erica Brown, PhD Director, NIH AREA Program Extramural Policy Coordination Officer National Institutes of Health

Fundamentals of the NIH. Erica Brown, PhD Director, NIH AREA Program Extramural Policy Coordination Officer National Institutes of Health Fundamentals of the NIH Erica Brown, PhD Director, NIH AREA Program Extramural Policy Coordination Officer National Institutes of Health 1 Overview The big picture Finding funding opportunities Interacting