ELECTRONIC PACKET. May 21, 2018 Commission Meeting. RELEASED: Monday, May 14, 2018

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1 ELECTRONIC PACKET May 21, 2018 Commission Meeting RELEASED: Monday, May 14, 2018

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11 COMMISSION MEETING May 21, 2018 OPERATIONS AND MAINTENANCE REPORT FOR APRIL 2018 PAT OBENAUF & SCOTT ROYER PowerPoint presentation from Patrick Obenauf, Manager of Contract Compliance, and Scott Royer, General Manager, Veolia Water Milwaukee, LLC

12 Item 1 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Award of Contract W40011C01, Kinnickinnic River I-94 to Becher Habitat Restoration Project SUMMARY: The Commission is requested to award and to direct the Executive Director to execute on behalf of the District Contract W40011C01 (bid as W40011E01), Kinnickinnic River (KK) I-94 to Becher Habitat Restoration Project, to Front Range Environmental, LLC, in the amount of $238,400. Front Range Environmental, LLC, was the lowest responsible, responsive bidder between two bids received. The work identified in this contract is funded entirely by a grant from the Wisconsin Department of Natural Resources (WDNR). The work is part of a comprehensive set of flood management/stream improvement projects throughout the KK watershed. The Milwaukee Estuary, including the KK River downstream of Chase Avenue, was designated an Area of Concern (AOC). AOC s are "geographic areas designated by the Parties (United States and Canada) where significant impairment of beneficial uses has occurred as a result of human activities at the local level." WDNR has developed a Remedial Action Plan with ultimate purposes of removing the AOC designation and improving conditions in the AOC. WDNR has identified habitat rehabilitation within the KK River Watershed as a necessary fish and wildlife habitat project in the Milwaukee Estuary. In addition, the District has identified that the segment of the KK River between I-94 and Becher Street does not sustain a viable aquatic habitat due to low dissolved oxygen levels, lack of flow, and limited diversity of channel morphology (stream shape). ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Award_W40011E01_KK_River_Habitat_Restoration_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

13 SUMMARY (Cont d) Award of Contract W40011C01, Kinnickinnic River I-94 to Becher Habitat Restoration Project In 2016, using National Oceanographic and Atmospheric Administration grant funding, the District identified multiple recommendations to improve habitat and address some AOC issues between I-94 and Becher Street. The recommendations include: Improving the ability of the river to support habitat by constructing a variety of instream features (streambank vegetation, spawning reef, woody structures) and connected and off-channel wetlands and providing supplemental oxygen; Improving the quality of the adjacent land by removing invasive species; and Increasing the hydraulic capacity at several street crossings to mitigate floodplain impacts. To implement some of these recommendations, in June 2017, WDNR formally offered the District a grant for up to $850,000 to develop and implement in-stream habitat restoration features and conduct a supplemental aeration pilot study to understand the amount and type of aeration necessary to improve dissolved oxygen levels. This proposed contract implements habitat restoration features as follows: Installation of aquatic habitat features (rootwad composites and in-stream boulders); Installation of riparian wildlife habitat features; Riparian invasive plant removal; and Streambank stabilization. The aeration pilot study is currently in progress under a separate contract. As part of the grant agreement with WDNR, the District is required to and plans to implement the recommendations by September

14 RESOLUTION Award of Contract W40011C01, Kinnickinnic River I-94 to Becher Habitat Restoration Project RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that Contract W40011C01 (bid as W40011E01), Kinnickinnic River I-94 to Becher Habitat Restoration Project, is awarded to Front Range Environmental, LLC, in the amount of $238,400, and that the Executive Director is directed to execute a contract on the behalf of the District. 3

15 O&M Budget Fiscal Note RELATING TO: Award of Contract W40011C01, Kinnickinnic River I-94 to Becher Habitat Restoration Project Cost Center: Line Item: ENG 649 Line Item Impact 2018 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through 4/6 $1,143,444 $0 $1,143,444 $1,281,854 ($138,410) $80,452 For unfavorable Year End Balance, identify funding source: X Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2018) Subsequent Total Cost Requested Expenditures $495,655 $0 $495,655 Anticipated Savings/Revenues $495,655 $0 $495,655 Net Fiscal Impact $0 $0 $0 Comments: The expenditures for this contract are reimbursed by a grant from the WDNR. Budget Review by: Date Theresa Zwieg 4/10/2018

16 Award of Contract W40011C01, Kinnickinnic River I-94 to Becher Habitat Restoration Project Procurement & S/W/MBE Summary Information Contract # W40011C01 Kinnickinnic River I-94 to Becher Habitat Restoration Project Cost Center: ENG BID SUMMARY Bid Opening Date: 3/20/2018 Total SWMBE Local # of Bids # of Responsive Bids Bidders Price Responsive? Responsible? % Sub % SWMBE Front Range Environmental LLC McHenry, IL $238, Responsive Responsible 36.9% 26.8% Michels Foundations (Division of Michels Corp) New Berlin, WI $356, Responsive Responsible 21.3% 19.6% SUBCONTRACTOR INFORMATION Type Subcontractor Name Type of Work % Amount Non-SWMBE Scientific Aquatic Gurnee, IL Barge & Boat Services 10.1% $24, SBE DK Contractors Pleasant Prairie, WI Excavator & Wheel Loader 14.7% $35, Szada Trucking, Inc. SBE Material & Trucking 5.9% $14, Milwaukee, WI WBE Endura Environmental Milwaukee, WI Native Seed Install Herbicide / Site Security Services 6.3% $15, /23/ W40011E01

17 ECONOMIC DEVELOPMENT ELEMENTS Workforce Requirements Sanitary Sewer Service Area (SSSA) Employment: 45% Target Area (TA) Employment: 20% # Apprentices Required: 1 OUTREACH INFORMATION The Procurement team performed the following outreach: advertised in the Daily Reporter, sent an notification to all registered firms in the construction and landscaping categories; sent targeted s to 70 SWMBE firms specializing in general construction, demolition, environmental services, landscaping, and trucking; and notified the various local chambers of commerce. The bid opportunity is also publicly accessible from the MMSD website and Quest CDN. Quest CDN also performs outreach to its users when a bid is posted. S/W/MBE Planholders: Front Range Environmental LLC, ILM If no or low S/W/MBE participation, explain why: NA Additional Comments: NA AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: Front Range Environmental LLC Bill Herrfernan bheffernan@frontrangeenvironmental.com EEO DATA Local or National Office? Local Total # of Employees 25 Total % Total % Minorities % Females % African American 1 4.0% African American 0 0.0% Asian 0 0.0% Asian 0 0.0% Hispanic % Hispanic 0 0.0% Native American 1 4.0% Native American 1 4.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 4/23/ W40011E01

18 Item 2 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Award of Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements SUMMARY: The Commission is requested to award and to direct the Executive Director to execute on behalf of the District Contract S06019C01, South Shore Water Reclamation Facility (SSWRF) Flushing Water (W3) Pump Improvements, to J.F. Ahern Co. (Ahern) in the amount of $845,000. Ahern was the lowest responsible, responsive bidder between two bids received. Many processes and equipment at SSWRF require a water supply to function properly. Flushing water, also called W3 water, is treated effluent. W3 is used for all purposes that do not require high quality water, such as process water and plant cleanup/maintenance water. The overall SSWRF W3 water system is comprised of three major components: Lower Site Pumping Station, Upper Site Pumping Station, and W3 distribution system (plant piping system). The Lower Site W3 Pumping Station includes four 100-horsepower pumps, while the Upper Site W3 Pumping Station includes four 40-horsepower pumps. Both the upper and lower W3 system pumps are approximately 30 years old and are beyond their expected service life. In addition, process changes over the years have significantly changed W3 demands, particularly in the upper system. The upper pumps currently operate in a highly inefficient manner, recirculating most of the pumped water and consequently wasting energy. The purpose of the project is to restore reliability and improve efficiency in the W3 pumping systems at SSWRF. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Award_S06019C01_Flushing_Water_(W3)_Pump_Improvements_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

19 SUMMARY (Cont d) Award of Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements This scope of this contract includes: Replacing the existing four lower W3 pumps in-kind. Replacing the existing four upper W3 pumps with two 10-horsepower pumps and two 60-horsepower pumps with variable frequency drives. Replacing two existing mag meters and associated piping and valves. Separating the fire protection water service in the Preliminary Treatment Facility from the process water. This is required by the plumbing code. The contract duration is 15 months. Consistent with the Agreement for Management, Operations, and Maintenance Services between the District and Veolia Water Milwaukee, LLC, (VWM), VWM will contribute up to $140,000 to the District for this project. 2

20 RESOLUTION Award of Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements, is awarded to J.F. Ahern Co. in the amount of $845,000 and that the Executive Director is directed to execute a contract on behalf of the District. 3

21 Capital Budget Fiscal Note Total Project Cost RELATING TO: Award of Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements Capital Project Number(s) Impact of Requested Action on Total Project Cost: S06019 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $1,414,662 Previously Approved Changes $0 Approved Total Project Cost $1,414,662 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments MCRR contributions will be made by VW in accordance with agreement terms. Budget Review by: Date: Theresa Zwieg 4/13/2018

22 Award of Contract S06019C01, South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements Procurement & S/W/MBE Summary Information Contract # S06019C01 Cost Center: South Shore Water Reclamation Facility Flushing Water (W3) Pump Improvements ENG BID SUMMARY Bid Opening Date: 3/29/2018 Total SWMBE Local # of Bids # of Responsive Bids Bidders Price Responsive? Responsible? % Sub % SWMBE J.F. Ahern Co. Fond du Lac, WI Butters-Fetting Co. Milwaukee, WI $845, Responsive Responsible 37.4% 9.0% $845, Responsive Responsible Not Provided Not Provided SUBCONTRACTOR INFORMATION Type Subcontractor Name Type of Work % Amount Non-SWMBE Pieper Electric New Berlin, WI Electrical 28.4% $240, MBE Platt Construction Franklin, WI Concrete 5.3% $45, MBE Thomas A. Mason Co. Milwaukee, WI Painting 2.9% $24, WBE Express Insulation Theresa, WI Insulation 0.7% $5, ECONOMIC DEVELOPMENT ELEMENTS Workforce Requirements Sanitary Sewer Service Area (SSSA) Employment: 45% Target Area (TA) Employment: 20% 4/25/ S06019C01

23 # Apprentices Required: 1 OUTREACH INFORMATION The Procurement team performed the following outreach: advertised in the Daily Reporter, sent an notification to all registered firms in the General Construction category, sent targeted s to potential prime bidders and to 13 SWMBE (Electrical, Construction) firms, and notified the various local chambers of commerce. The bid opportunity is also publicly accessible from the MMSD website and Quest CDN. Quest CDN also performs outreach to its users when a bid is posted. S/W/MBE Planholders: Belonger Corp, Thomas A. Mason, Dakota Intertek Corp, Energenecs, Inc, Iowa Pump Works, Flygt A Xylem Brand If no or low S/W/MBE participation, explain why: (1) 60% of the contract amount is allocated to equipment/material, with 40% allocated to labor and (2) 18 SWMBE firms invited by prime to bid - 4 firms bid, 5 returned a "won't bid" response and remaining (9) firms did not respond or were undecided. Additional Comments: The following (6) electrical contractors were contacted by J.F. Ahern to bid: CButts Electric (no response), Dairyland Energy Solutions (no response); Hurt Electric (no response), Pro Electric (won't bid), Vinii Solar Engineering & Electric (no response), Walkowiak Electric (won't bid, back log) AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: J.F. Ahern Co. Clerical Department (920) mcdadmin@jfahern.com EEO DATA Local or National Office? Local Total # of Employees 1,293 Total % Total % Minorities % Females % African American % African American 1 0.1% Asian 5 0.4% Asian 1 0.1% Hispanic % Hispanic 3 0.2% Native American 6 0.5% Native American 0 0.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 4/25/ S06019C01

24 Item 3 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Award of Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul SUMMARY: The Commission is requested to award and to direct the Executive Director to execute on behalf of the District Contract S06041C01, South Shore Water Reclamation Facility (SSWRF) Caterpillar (CAT) Engines 2, 3, and 4 Major Overhaul, to Fabick Cat (Fabick) in the amount of $1,981,547. Fabick provided the lowest quote between two quotes received after solicitation via public bidding was unsuccessful. At SSWRF, the District operates four CAT engine generators. The engine generators are fueled by either digester gas or natural gas, and they supply power to the plant electrical grid. Exhaust heat from each engine generator is recovered and used to heat digester sludge and provide heat for buildings during the heating season. Reliably producing electric power with the engine generators is critical to maintain the treatment process and to use the least costly source of power. To maximize reliability, the engine generator equipment should be maintained in accordance with manufacturer s maintenance schedules. These schedules recommend a major overhaul when the engines are between 37,500 and 40,000 hours of operation. Engines 2, 3, and 4 are each currently nearing or above the 37,500 hours recommended for a major overhaul and are exhibiting signs of performance and reliability degradation; therefore, staff recommends performing a major overhaul. Major overhauls require a contractor with the specialized capabilities to perform this type of work. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_Award_S06041C01_CAT_Engines_2_3_4_Major_Overhaul_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

25 SUMMARY Award of Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul A major overhaul and this scope consists generally of the following work: Disconnecting, rigging, and transporting the engine generator to the contractor s shop. Reconditioning the engine, including performing an inspection and replacing, cleaning, resurfacing, or lining various cylinder heads, camshafts, crankshaft, cylinder block, exhaust manifold, turbocharger, valves, and pumps. Reconditioning the generator, including washing and testing the windings. Reconditioning controls and wiring, including replacing wire harnesses and inspecting and repairing insulation and connections. Reinstalling and commissioning the overhauled engine generator. To identify a pool of bidders for this specialized work, the District issued a request for information in late 2017 and found six potentially qualified and interested contractors. The District publicly advertised a bid package, including notification to the six interested contractors. Bids were initially due on March 8, 2018; no bids were submitted. After consulting with several potential contractors, the due date for bids was then extended to March 15, Again, no bids were submitted to the District. District staff contacted potential contractors, and each contractor indicated that there were specific terms and conditions that prevented them from bidding on the project. The District then invited each interested contractor to submit a quote for the work, together with exceptions to the District s standard terms and conditions. Two contractors submitted quotes, along with a list of requested exceptions to the District s standard terms and conditions. Fabick submitted the lowest quote in the amount of $1,981,547, together with a request to change contract terms and conditions primarily related to insurance and liability. Fabick s requested changes are generally acceptable given the limited scope of the project; however, it should be noted that the District will agree to waive Fabick s liability for indirect and consequential damages. This waiver is not in the District s standard contract form, although it is very common in contracts of this nature. The duration of this contract is about 15 months. 2

26 RESOLUTION Award of Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul, is awarded to Fabick Cat in the amount of $1,981,547 and that the Executive Director is directed to execute the contract on behalf of the District. 3

27 O&M Budget Fiscal Note RELATING TO: Award of Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul Cost Center: Line Item: OCC 671 Line Item Impact 2018 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through $1,370,875 $0 $1,370,875 $2,019,495 ($648,620) NA For unfavorable Year End Balance, identify funding source: X Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2018) Subsequent Total Cost Requested Expenditures $400,000 $1,581,547 $1,981,547 Anticipated Savings/Revenues $0 $0 $0 Net Fiscal Impact $400,000 $1,581,547 $1,981,547 Comments: The requested expenditures are for regularly scheduled required maintenance. The anticipated unfavorable variance is due to several unbudgeted maintenance items and is anticipated to be absorbed within the division. Budget Review by: Date Theresa Zwieg 12/11/2017

28 Award of Contract S06041C01, South Shore Water Reclamation Facility Caterpillar Engines 2, 3, and 4 Major Overhaul Procurement & S/W/MBE Summary Information Contract # S06041C01 Cost Center: South Shore Water Reclamation Facility CAT Engines 2, 3, and 4 Major Overhaul OCC MODIFIED BID SUMMARY Modified Bid Opening Date: 3/30/2018 Total SWMBE Local # of Bids Bidders Price % Sub % SWMBE Fabick Cat Milwaukee, WI Lionheart Critical Power Specialists Huntley, IL $1,981, % 0.0% $2,786, Not provided 0.0% SUBCONTRACTOR INFORMATION Type Subcontractor Name Type of Work % Amount Non-SWMBE L&S Electric Sturtevant, WI Generator 1.8% $36, Non-SWMBE Karl Dungs, Inc. Blaine, MN Regulator 1.0% $19, Non-SWMBE Roman Electric Co. Milwaukee, WI Electrical 1.0% $20, Non-SWMBE Butters-Fetting Milwaukee, WI Mechanical 1.0% $20, ECONOMIC DEVELOPMENT ELEMENTS Workforce Requirements Sanitary Sewer Service Area (SSSA) Employment: Target Area (TA) Employment: # Apprentices Required: Any Any 0 4/30/ S06041C01

29 OUTREACH INFORMATION In 2017, MMSD issued a Request for Information (RFI) to determine the pool of potential bidders. Six firms were identified. During the original bid process, the Procurement team reached out to the respondents of the RFI, as well as 11 S/W/MBE rigging, mechanical, and painting firms. Four potential prime bidders attended the Pre-Bid Meeting. For the modified bid process, MMSD negotiated directly with the four contractors who attended the Pre- Bid Meeting. Two contractors ultimately submitted bids. S/W/MBE Planholders: n/a If no or low S/W/MBE participation, explain why: There is a limited pool of firms that can perform work on Caterpillar equipment. As such, Fabick Cat is limited in terms of the manufacturers and subcontractors they can utilize on this project. Additionally, based on the nature of the work, more than 95% of the work will be completed by Fabick Cat, leaving limited opportunities for SWMBE subcontractors. Fabick Cat is not eligible for SWMBE certification. Additional Comments: More than 97% of the work will be completed by companies within the SSSA, and more than 99% of the work will be completed by companies within the Southeastern Wisconsin (M7) region. Repair work will be completed on site, at the South Shore Water Reclamation Facility. AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: Fabick Cat Brad Schatz (920) brad.schatz@fabickcat.com EEO DATA Local or National Office? Local Total # of Employees 105 Total % Total % Minorities 0 0.0% Females % African American 5 4.8% African American 1 1.0% Asian 2 1.9% Asian 0 0.0% Hispanic 0 0.0% Hispanic 0 0.0% Native American 0 0.0% Native American 0 0.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 4/30/ S06041C01

30 Item 4 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Award of Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs SUMMARY: The Commission is requested to award and to direct the Executive Director to execute on behalf of the District Contract W40002C01, Kinnickinnic (KK) River Reach 2 Pulaski Park to C.W. Purpero, Inc., (Purpero) in the amount of $8,589, Purpero was the lowest responsible, responsive bidder between two bids received. Further, the Commission is requested to decrease the total project cost (TPC) for Project W40002, KK River Real Estate Deconstruction/Demolition and Pulaski Park, by $2,344,296 for an amended TPC of $32,934,325, and to make a corresponding change to the TPC for Project M99001, Allowance for Cost and Schedule Changes. The KK River Watercourse Management Plan (KKRWMP) identifies the number of structures in the floodplain and further identifies projects planned for implementation within the watershed. One of the key stream reaches of KKRWMP is the KK River Mainstem. Within the KK River Mainstem, 330 structures are in the floodplain. Staff has divided the KK River Mainstem into individual reaches, including KK River Reach 2. Reach 2 limits are from South 6 th Street to South 27 th Street and it is approximately two miles long (see attached map). The two-mile-long segment consists primarily of a concrete-lined channel built in the 1960 s. This channel is reaching the end of its useful service life. It also provides minimal habitat to support aquatic species. Approximately 1,600 feet of Reach 2 flows through the Milwaukee County (County) owned Pulaski Park. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER Kinnickinnic River Mainstem Map OP_Award_W40002C01_KK_River_Pulaski_Park_legislative_file COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

31 SUMMARY (Cont d) Award of Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs KKRWMP recommends replacing the entire two-mile length of Reach 2 with a naturalized rock-lined main channel and expanded vegetated floodplain. This proposed contract will implement this recommendation within Pulaski Park. The District and County entered into an intergovernmental cooperation agreement (ICA) regarding the District s work in Pulaski Park. Following are the key ICA terms: District can construct the planned watercourse work within Pulaski Park. District will replace County-owned assets affected by the construction. These assets include a basketball court, playground, pedestrian bridge, and trails and lighting. District will convert a tennis court into a futsal court. The County will reimburse the District the costs for this work. County will continue to perform long-term maintenance of the park facilities and open space areas. District will perform long-term maintenance of Reach 2 watercourse of the KK River. The scope of the KK River Reach 2 Pulaski Park construction contract includes the following: Removing 1,600 feet of concrete-lined channel and replace with a naturalized channel. Excavating and disposing over 66,000 cubic yards of soil and sediment. Replacing the Pulaski Park assets impacted by the construction with new assets. Modifying the City of Milwaukee s Cleveland Avenue Bridge to increase its flow capacity. Relocating City of Milwaukee utilities affected by the project. Constructing green infrastructure that manages runoff from the County Parks Pavilion, trails, and a plaza area. Converting the tennis court into a futsal court. Performing five years of post-construction vegetation establishment. The contract duration is 6.5 years, which includes a five-year vegetation establishment period. The low bid received by the District is less than budgeted, and staff requests to reduce the TPC accordingly. 2

32 RESOLUTION Award of Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park, is awarded to C.W. Purpero, Inc., in the amount of $8,589, and that the Executive Director is directed to execute a contract on behalf of the District. FURTHER RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the total project cost for Project W40002, Kinnickinnic River Real Estate Deconstruction/Demolition and Pulaski Park, is decreased by $2,344,296 for an amended total project cost of $32,934,325 and that a corresponding change is made to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. 3

33 Capital Budget Fiscal Note Total Project Cost RELATING TO: Award of Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs Capital Project Number(s) Impact of Requested Action on Total Project Cost: W40002 Increase X Decrease New Project No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $35,278,621 Previously Approved Changes $0 Approved Total Project Cost $35,278,621 Requested Total Project Cost $32,934,325 Requested (Increase)/Decrease $2,344,296 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other X Transfer to Allowance for Cost and Schedule Changes Comments The requested change in total project cost is due to the actual bid received less than budgeted. Milwaukee County will reimburse the District $148,000 for Pulaski Park amenities they requested to be part of the construction contract. Budget Review by: Date: Theresa Zwieg 4/5/2018

34 Award of Contract W40002C01, Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs Procurement & S/W/MBE Summary Information Contract # W40002C01 Cost Center: ENG Kinnickinnic River Reach 2 Pulaski Park and Approve Changes in Total Project Costs BID SUMMARY Bid Opening Date: 3/22/2018 Total SWMBE Local # of Bids # of Responsive Bids Bidders Price Responsive? Responsible? % Sub % SWMBE C.W. Purpero, Inc. Oak Creek, WI Super Western Menomonee Falls, WI $8,589, Responsive Responsible 32.7% 20.1% $10,876, Responsive Responsible 20.0% 20.0% SUBCONTRACTOR INFORMATION Type Subcontractor Name Type of Work % Amount SBE Beson & Houle, LLC Hales Corners, WI Handrails 0.4% $36, SBE EJ Meyer Trucking Greenfield, WI Trucking 1.5% $130, MBE K. Singh & Associates, Inc. Wauwatosa, WI Environmental 0.9% $80, MBE M Squared Engineering, LLC Cedarburg, WI Surveying 0.2% $20, SBE Metropolitan Services, Inc. Brookfield, WI Traffic Control 0.1% $8, MBE Platt Construction, Inc. Franklin, WI Retaining Walls, Concrete Bridge, Abutments 7.8% $668, Pro Electric, Inc MBE Electrical 1.3% $113, Franksville, WI /23/ W40002C01

35 SBE Terra Engineering & Construction Corporation Madison, WI Soldier Piles & Lagging, Helical Tiebacks 6.2% $534, WBE Tremmel-Anderson Trucking, LLC Sussex, WI Trucking 1.6% $140, Non-SWMBE MJ Construction Milwaukee, WI Site Utilities 6.3% $542, Non-SWMBE Century Fence Company Pewaukee, Wi Fencing 0.1% $12, Non-SWMBE Payne & Dolan Waukesha, WI Paving 1.6% $135, Non-SWMBE Homer Tree Service Lockport, IL Tree Clearing 0.3% $23, Non-SWMBE Cardno Fitchburg, WI Landscaping 4.3% $365, ECONOMIC DEVELOPMENT ELEMENTS Workforce Requirements Sanitary Sewer Service Area (SSSA) Employment: 45% Target Area (TA) Employment: 20% # Apprentices Required: 6 OUTREACH INFORMATION The Procurement team performed the following outreach: advertised in the Daily Reporter, sent an notification to all registered firms in the Construction/Landscaping/Demolition/Excavation/Construction categories, and sent targeted s to 55 SWMBE firms in these categories and minority/small business agencies and councils. The bid opportunity is also publicly accessible from the MMSD website and Quest CDN. Quest CDN also performs outreach to its users when a bid is posted. S/W/MBE Planholders: Terra Engineering & Construction Pro Electric, Inc K. Singh & Associates Habermehl Electric, Inc Benavides Construction Rams Contracting, LTD Choice Construction Companies Himalayan Consultants, LLC Endura Environmental Ward Welding & Fabrication 4/23/ W40002C01

36 If no or low S/W/MBE participation, explain why: NA Additional Comments: Prime encouraged to utilize target area residents from the Kinnickinnic River zipe codes: 53204, 53207, 53215, 53219, and AWARDEE INFORMATION Company: Contact Person: Phone Number: Address: C.W. Purpero, Inc. Todd Schmidt EEO DATA Local or National Office? Local Total # of Employees 66 Total % Total % Minorities 3 4.5% Females 4 6.1% African American 2 3.0% African American 0 0.0% Asian 0 0.0% Asian 0 0.0% Hispanic 1 1.5% Hispanic 1 1.5% Native American 0 0.0% Native American 0 0.0% Labor Market Availability - Minorities 20.0% Labor Market Availability - Females 48.0% 4/23/ W40002C01

37 Kinnickinnic (KK) River Mainstem ± KK River Reach 2 Jackson Park KK River Reach 3 Pulaski Park Union Pacific Railroad St. Luke's Hospital S. 6th Street S. 27th Street S. 20th Street S. 16th Street 0 1,000 2,000 4,000 Feet Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand), MapmyIndia, OpenStreetMap contributors, and the GIS User Community

38 Item 5 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Operations Committee RELATING TO: Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 SUMMARY: The Commission is requested to authorize the Executive Director to approve five projects, G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13, under the 2018 Green Infrastructure Partnership Program (GIPP) in a total amount not to exceed $1,288,446. The 2018 GIPP funding was allocated in the approved 2018 Capital and Operations and Maintenance budgets. Seventeen additional project awards, G98004P14, G98004P09, G98004P22, G98004P16, G98004P06, G98004P15, G98004P03, G98004P10, G98004P02, G98004P04, G98007P20, G98007P19, G98007P17, G98007P16, G98007P18, G98007P23, and G98007P05, are within the Executive Director s authority and, therefore, are not requested for approval. They are included in this document as reference only. The primary goals of the GIPP are to support the District s 2035 Vision, implement the Regional Green Infrastructure Plan, and continue progress toward the goal of providing 740 million gallons of stormwater capture capacity by Additionally, this program helps to form mutually beneficial partnerships to generate quantitative data on the effectiveness of green infrastructure (GI) in managing stormwater runoff in the District s service area and qualitative data on the implementation and feasibility of various GI practices. The District received 23 proposals from private property owners, municipalities, and developers in response to the District s notice and application. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER OP_2018_Green_Infrastructure_Partnership_Program_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

39 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 The following projects and partners are recommended for funding and are requested for Commission approval: Project Name Applicant Award $ Walden OC c/o Northwestern Mutual Real Estate Investments, LLC Project Number Creekside Crossing Marketplace $486,740 G98004P07 The Chiswick at Dunwood Mandel Group $309,646 G98004P11 Green Infrastructure at the Forest Exploration Center Forest Exploration Center $175,000 G98004P01 Longfellow School: Habitat Restoration and Water Conservation McKinley Marina Parking Lot Reconstruction and Green Infrastructure These projects are summarized below: Longfellow School, Milwaukee Public Schools $167,060 G98004P13 Milwaukee County Department of Parks, Recreation, and Culture $150,000 G98004P12 Total $1,288,446 Creekside Crossing Marketplace submitted by Walden OC c/o Northwestern Mutual Real Estate Investments, LLC (G98004P07) The Creekside Crossing Marketplace is a 20-acre mixed use commercial development project in Oak Creek, immediately south of the new IKEA store at the intersection of Drexel Avenue and I-94. The project presents an opportunity to strategically reduce peak stormwater runoff rates and decrease nonpoint source pollution in the Oak Creek watershed. Location: 7700 Ikea Way S, Oak Creek, WI Gallons Captured: 413,419 GI Strategies: Porous Pavement and Cistern 2

40 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 The Chiswick at Dunwood submitted by Mandel Group (G98004P11) The Chiswick at Dunwood is a 103-unit luxury multifamily apartment development in the Village of Fox Point where Dunwood Elementary School once stood. Mandel s stormwater plan includes a series of rain gardens with adequate capacity for the redevelopment and an additional 2.33 acre-feet (757,232 gallons) of stormwater from off site as recommended in a prior Village study. Location: N. Port Washington Road, Fox Point, WI Gallons Captured: 285,429 GI Strategies: Native Landscaping, Stormwater Trees, Rain Gardens, and Green Roof Green Infrastructure at the Forest Exploration Center submitted by Forest Exploration Center (G98004P01) The Forest Exploration Center is a 68-acre woodland site in Wauwatosa owned by the Wisconsin Department of Natural Resources. The project will install 13,500 square feet of bioretention, 1,500 square yards of restored wetland, and 300 linear feet of regenerative stormwater conveyance (step-pool media-based treatment and conveyance swale). The project s focus is on incorporating GI into the site to optimize stormwater runoff capture and treatment prior to discharge into the Menomonee River. Location: City of Wauwatosa, Milwaukee County, WI Gallons Captured: 235,800 GI Strategies: Constructed Wetlands, Regenerative Stormwater Conveyance, and Bioswale Longfellow School: Habitat Restoration and Water Conservation submitted by Longfellow School, Milwaukee Public Schools (G98004P13) This project will educate students, staff, and the community on the importance of water conservation, habitat restoration, stormwater management, and increased access to green space for the benefit of students and the community in the City of Milwaukee. It will effectively manage half a city block of stormwater runoff from the asphalt schoolyard and provide an opportunity for students to engage in GI and eco-literacy first-hand through science, technology, engineering, arts, and mathematics curricular connections. Location: 1021 S. 21 st Street, Milwaukee, WI Gallons Captured: 71,880 GI Strategies: Native Landscaping, Porous Pavement, Cistern, Stormwater Trees, and Bioswales 3

41 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 McKinley Marina Parking Lot Reconstruction and Green Infrastructure submitted by Milwaukee County Department of Parks, Recreation, and Culture (G98004P12) This project will redesign and reconstruct a marina parking lot in the City of Milwaukee. It includes an integrated system of stormwater infrastructure that increases the volume of stormwater runoff captured, treated, and stored by GI, that reduces the volume of untreated runoff draining directly to Lake Michigan, and that increases the amount of vegetated land cover within the parking areas. Location: 1750 N. Lincoln Memorial Drive, Milwaukee, WI Gallons Captured: 195,820 GI Strategies: Native Landscaping, Porous Pavement, Stormwater Trees, and Bioswales The following projects and partners are included for reference only. They are within the Executive Director s authority and are not requested for Commission approval: Project Name Applicant Award $ Burdick School: Habitat Restoration and Water Conservation Burdick School, Milwaukee Public Schools 4 Project Number $111,780 G98004P14* Greener Grounds by Grinker, Urban Commercial Development - Phase II It Had To Be You, LLC $111,731 G98004P09* The Community Within the Corridor Scott Crawford, Inc. $107,400 G98004P22* Starms Early Childhood Center, Milwaukee Public Schools Starms ECC: Habitat Restoration and Water Conservation $75,530 G98004P16* Milwaukee School of Engineering Dwight and Dian Diercks Milwaukee School of Computational Science Hall Engineering $72,050 G98004P06* Hawley Environmental School: Hawley Environmental Habitat Restoration and Water School, Milwaukee Public Conservation Schools $70,175 G98004P15* Washington High School Athletic Field Renovation Common Ground $54,407 G98004P03* The Crescent Apartments Mandel Group $51,620 G98004P10* City of West Allis Downtown Business Parking Lot City of West Allis $40,000 G98004P02* Landmark on the Lake - West Plaza Renovation Landmark on the Lake Condominium Association $31,745 G98004P04*

42 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Project Name Applicant Award $ Project Number Greater Galilee Baptist Meditation on Water at Galilee Church $24,960 G98007P20* The Urbanite New Land Enterprises, Inc. $23,080 G98007P19* Groundwork Milwaukee's Community Garden Storm Water Groundwork Milwaukee $22,000 G98007P17* Milwaukee Recreation Playfield Renovation Projects Milwaukee Public Schools Department of Receration and Community Services $21,245 G98007P16* Morel Restaurant - Green Infrastructure Sustainable Food Patio Morel Restaurant $20,640 G98007P18* V. Marchese Green Parking Lot V. Marchese, Inc. $19,500 G98007P23* Fix Development Riverwest Model Residential GI Demonstration Project Fix Development, LLC $14,710 G98007P05* *approval not requested Total $872,573 These projects are summarized below. Burdick School: Habitat Restoration and Water Conservation submitted by Burdick School, Milwaukee Public Schools (G98004P14) This project will focus on GI components of a holistic schoolyard redevelopment, including the strategic removal of 26,600 square feet of asphalt; replacement with native plantings, bioswales, and stormwater trees; student-curated and artistically created educational signage; and the installation of a 20,000-gallon underground cistern. Location: 4348 S. Griffin Avenue, Milwaukee, WI Gallons Captured: 42,240 GI Strategies: Native Landscaping, Porous Pavement, Cistern, Stormwater Trees, and Bioswales 5

43 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Greener Grounds by Grinker, Urban Commercial Development - Phase II submitted by It Had To Be You LLC (G98004P09) The Greener Grounds by Grinker, Urban Commercial Development - Phase II project will capture the runoff rainwater from 9,441 square feet of industrial building roof and the rainwater that falls on the entire planted and permeable paving area of 13,559 square feet. The project will install a permeable pavement parking lot, a 3,000-gallon cistern, and two bioswales. The total holding capacity is 63,500 gallons, and it is within the combined sewer service area. Location: 424 W. Walnut Street, Milwaukee, WI Gallons Captured: 63,527 GI Strategies: Porous Pavement, Stormwater Trees, Bioswales, Cistern, and Rain Garden The Community Within the Corridor submitted by Scott Crawford, Inc. (G98004P22) This project will install a greywater system that will save over 500,000 gallons of water per year. Rainwater will be collected from 100,000 square feet of rooftop and pretreated through a hydraulic jump filter before entering a primary 25,000-gallon precast concrete cistern. Additional rainwater will be collected from a small portion of roof and diverted to a secondary above grade cistern. The project will also install permeable pavement along two parking lots totaling 21,400 square feet. Location: 4201 N. 27 th Street, Milwaukee, WI Gallons Captured: 90,700 GI Strategies: Porous Pavement and Cistern Starms ECC: Habitat Restoration and Water Conservation submitted by Starms Early Childhood Center, Milwaukee Public Schools (G98007P16) This project will focus on the GI components of the holistic schoolyard redevelopment, including the strategic removal of 13,800 square feet of asphalt; replacement with native plantings, porous surfaces, and stormwater trees; student-curated and artistically created educational signage; and the installation of a 1,000-gallon cistern. Location: 2616 W. Garfield Avenue, Milwaukee, WI Gallons Captured: 23,890 GI Strategies: Native Landscaping, Porous Pavement, Cistern, and Stormwater Trees 6

44 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Milwaukee School of Engineering Dwight and Dian Diercks Computational Science Hall submitted by Milwaukee School of Engineering (G98004P06) The GI installed for this project will detain stormwater runoff onsite, improve the aesthetics of North Milwaukee Avenue, and meet stormwater management requirements. This project will also provide an educational opportunity for Milwaukee School of Engineering students and the public. Location: 1025 N. Broadway, Milwaukee, WI Gallons Captured: 35,950 GI Strategies: Cistern and Stormwater Trees Hawley Environmental School: Habitat Restoration and Water Conservation submitted by Hawley Environmental School, Milwaukee Public Schools (G98004P15) This project will focus on the GI components of the holistic schoolyard redevelopment, including the strategic removal of 12,100 square feet of asphalt; replacement with native plantings, bioswales, and stormwater trees; student-curated and artistically created educational signage; and the installation of a 20,000-gallon underground cistern. Location: 5610 W. Wisconsin Avenue, Milwaukee, WI Gallons Captured: 29,205 GI Strategies: Native Landscaping, Cistern, Stormwater Trees, and Bioswales Washington High School Athletic Field Renovation submitted by Common Ground (G98004P03) This project will renovate a now defunct and frequently flooded athletic field at Washington High School. It will build on other City of Milwaukee work in the vicinity, such as a bioswales constructed across the street from the project location. The project will further benefit businesses in the community by making this neighborhood a destination, attracting families to sporting and cultural events from high school and community organizations. Location: 2525 N. Sherman Boulevard, Milwaukee, WI Gallons Captured: 195,510 GI Strategies: Cistern 7

45 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 The Crescent Apartments submitted by Mandel Group (G98004P10) This project will feature a green roof that serves as an amenity space for the residents of the apartment building while simultaneously managing stormwater. The native landscaping will augment the green roof and help the site exceed all applicable stormwater management requirements. Location: Innovation Drive, Wauwatosa, WI Gallons Captured: 10,727 GI Strategies: Native Landscaping and Green Roof City of West Allis Downtown Business Parking Lot submitted by City of West Allis (G98004P02) The City of West Allis plans to remove and reconstruct a City-owned parking lot that serves their vital downtown business district. Their main downtown area is adjacent to West Greenfield Avenue and extends from South 76 th Street to South 70 th Street. This parking lot is just north of a business on West Greenfield Avenue between South 73 rd and South 72 nd Streets, making it a highly visible and used downtown parking lot. Location: 1300 S. 72 nd Street, West Allis, WI Gallons Captured: 21,000 GI Strategies: Porous Pavement Landmark on the Lake - West Plaza Renovation submitted by Landmark on the Lake Condominium Association (G98004P04) This project will include a green roof as part of a redesign of a deck over an underground parking garage. The site is in a highly travelled area and will incorporate numerous GI strategies in a relatively small space, with all elements easily viewable by the public. Location: 1660 N. Prospect Avenue, Milwaukee, WI Gallons Captured: 15,902 GI Strategies: Native Landscaping, Porous Pavement, Cistern, Stormwater Trees, Bioswales, Green Roof, and Soil Amendments 8

46 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Meditation on Water at Galilee submitted by Greater Galilee Baptist Church (G98007P20) Greater Galilee Missionary Baptist Church has been a part of the Milwaukee fabric since 1920 and is one of Milwaukee s oldest African-American congregations. The Church will construct a new facility on a formerly vacant lot to house the Galilee Community Development Corporation. Through engagement with partners, Greater Galilee is pursuing a more environmentally and economically sustainable strategy to incorporate GI into the site. The GI elements will provide stormwater and basement flood mitigation benefits as well as aesthetic, educational, and work opportunities. Location: 2432 N. Teutonia Avenue, Milwaukee, WI Gallons Captured: 18,600 GI Strategies: Native Landscaping, Stormwater Trees, and Bioswales The Urbanite submitted by New Land Enterprises, Inc. (G98007P19) This project incorporates a food roof along with several other GI strategies to manage stormwater on a redeveloped property on Milwaukee s east side. The site will be easily accessible by the public as it is located along the future streetcar line. Location: 1840 N. Farwell Avenue, Milwaukee, WI Gallons Captured: 6,800 GI Strategies: Native Landscaping, Bioswales, and Green Roof Groundwork Milwaukee's Community Garden Storm Water Management Project submitted by Groundwork Milwaukee (G98007P17) Groundwork Milwaukee s Community Garden Storm Water Management Project s main objective is to help community gardens harvest all their water needs onsite. The organization plans to use the demand for water in the gardens as a gateway to deeper conversation with homeowners and tenants, business owners and employees, volunteers, students, and event attendees about the benefits and management requirements of GI and water conservation techniques. Location: 20 community gardens throughout Milwaukee, WI Gallons Captured: 11,000 GI Strategies: Cisterns 9

47 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Milwaukee Recreation Playfield Renovation Projects submitted by Milwaukee Public Schools Department of Recreation and Community Services (G98007P16) This project will provide needed renovations to three Milwaukee community parks. The project will remove large deteriorated asphalt surfaces, reducing the impervious surface area, and add significant green space to help manage onsite stormwater runoff. Location: Three community parks throughout Milwaukee, WI Gallons Captured: 28,725 GI Strategies: Stormwater Trees and Soil Amendments Morel Restaurant - Green Infrastructure Sustainable Food Patio submitted by Morel Restaurant (G98007P18) This project will showcase a wide variety of GI strategies in a tight space. In doing so, it creates a unique outdoor dining and educational space. Location: 430 S. 2 nd Street, Milwaukee, WI Gallons Captured: 10,524 GI Strategies: Native Landscaping, Porous Pavement, Rain Barrel, Cistern, and Bioswale V. Marchese Green Parking Lot submitted by V. Marchese Inc. (G98007P23) The parking lot will feature 9,702 square feet of linear bioswales bordering the property s east and west boundaries, canopy trees along the perimeter of the site, a landscaped retaining wall, and decorative fencing. The parking lot will have a high center axis and then will slope towards the two bioswales to capture rainwater runoff on site. Location: 319 E. National Avenue, Milwaukee, WI Gallons Captured: 72,765 GI Strategies: Bioswales 10

48 SUMMARY (Cont d) Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Fix Development Riverwest Model Residential GI Demonstration Project submitted by Fix Development, LLC (G98007P05) The Fix Development 2018 Riverwest Model Residential GI Demonstration Project will implement GI across the entire landscape of a new model green show home in the Riverwest neighborhood of Milwaukee. The project will offer a unique opportunity to showcase multiple GI strategies for residential application. Location: 2469 N. Bremen Street, Milwaukee, WI Gallons Captured: 4,488 GI Strategies: Native Landscaping, Porous Pavement, Rain Barrels, Stormwater Trees, Rain Gardens, and Green Roof 11

49 BACKGROUND Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 This program provides funding support for a series of GI projects to demonstrate the importance of GI as a sustainable practice in managing the volume, rate, and quality of stormwater runoff. These projects may also catalyze more widespread GI strategies that can benefit the operation of municipal storm and sanitary sewers and the MMSD system. They may also provide potential added benefits to the award partners, including energy savings, reduction of the urban heat island effect, improved aesthetics, improved air quality, and improved water quality. Partners were selected based on: The visibility of the projects and their benefits to the public (public accessibility). Partner match, commitment to outreach, and job training. Demonstration of a long-term commitment to the projects (maintenance). The partners chosen through the request for application and evaluation process will share funding responsibility (cost share) with the District. The partner share includes costs associated with the design and construction, monetary contributions, and long-term commitments to maintain the projects. Through this program, the District can leverage significant money for GI. The District s 2020 Facilities Plan recommended stormwater management demonstration projects to determine best practices the District could recommend. The GIPP allows for a wide array of GI practices to be used to manage stormwater. Projects are evaluated from a qualitative standpoint post-construction, and that information is reported in District publications. Projects qualifying for funding from the capital budget must have a minimum award amount of $25,000 or more, and the District maintains a permanent easement on the project for 10 years or more. 12

50 RESOLUTION Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to approve five projects, G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13, under the 2018 Green Infrastructure Partnership Program and that the Executive Director is directed to execute contracts and agreements for the projects in a total amount not to exceed $1,288,

51 Capital Budget Fiscal Note Total Project Cost RELATING TO: Approval of 2018 Green Infrastructure Partnership Program Projects G98004P01, G98004P07, G98004P11, G98004P12, and G98004P13 Capital Project Number(s) Impact of Requested Action on Total Project Cost: G98004 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $9,521,137 Previously Approved Changes $0 Approved Total Project Cost $9,521,137 Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments Budget Review by: Date: Christine Durkin 4/11/2018

52 Item 6 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Amend the 2018 Capital Budget, Create Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement SUMMARY: The Commission is requested to amend the 2018 Capital Budget and create Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement, with a total project cost of $1,500,000 and to make a corresponding decrease to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. A two-thirds affirmative vote of the Commission is required for adoption. There are eight primary clarifiers at the Jones Island Water Reclamation Facility. The clarifiers are a critical element of the water reclamation process. The clarifiers function by settling primary sludge, which is withdrawn from the bottom of the clarifier through sludge withdrawal piping. The partially treated wastewater then proceeds to the secondary treatment process. Seven clarifiers are needed to treat 330 million gallons per day, which is the plant s target capacity for wet weather. On February 8, 2018, the Executive Director declared an emergency, because three primary clarifiers were inoperable, thus reducing plant capacity. Specific to this request, two of the primary clarifiers (4 and 6) were each found to have faulty sludge withdrawal piping. District staff contracted with Mid-City Plumbing, which mobilized and began to investigate the sludge withdrawal piping. Investigation revealed compromised sludge withdrawal piping between the center of the clarifiers and the primary sludge pumping gallery. District staff subsequently directed Mid-City Plumbing to replace the primary sludge withdrawal piping. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Amend_2018_Budget_J01023_ legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

53 SUMMARY (Cont d) Amend the 2018 Capital Budget, Create Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement The sludge withdrawal piping runs underneath the bottom of the clarifier. To access existing piping for replacement, a portion of the clarifier s concrete base required removal, followed by excavating through approximately 15 vertical feet of concrete. Once accessible, the existing six-inch-diameter piping was removed, followed by installation of new six-inch-diameter piping. Approximately 120 feet of six-inch piping was replaced at Primary Clarifier 4 while approximately 100 feet of six-inch piping was replaced at Primary Clarifier 6. District staff has determined costs relating to replacing the primary sludge withdrawal piping can be charged to the District s capital budget. To allow for proper cost allocation, staff requests the Commission to amend the 2018 Capital Budget and to authorize creating this project. The requested total project cost of $1,500,000 represents the emergency contract value of $1,255,000 with Mid-City Plumbing, district labor, and other administrative expenses necessary to complete the project. Expenditures associated with the emergency contract are being paid on a time and materials basis, not to exceed the current contract value of $1,255,000. Staff anticipates the total cost at completion will likely be less than the requested $1,500,000 total project cost; however, allowance is being made for unknowns at the time of Commission document preparation. 2

54 RESOLUTION Amend the 2018 Capital Budget, Create Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the 2018 Capital Budget is amended; that Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement, is created with a total project cost of $1,500,000 and that a corresponding decrease is made to the total project cost for Project M99001, Allowance for Cost and Schedule Changes. 3

55 Capital Budget Fiscal Note Total Project Cost RELATING TO: Amend the 2018 Capital Budget, Create Project J01023, Primary Clarifier 4 and 6 Sludge Withdrawal Piping Replacement Capital Project Number(s) Impact of Requested Action on Total Project Cost: J01023 Increase Decrease X New Project No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost $0 Previously Approved Changes $0 Approved Total Project Cost $0 Requested Total Project Cost $1,500,000 Requested (Increase)/Decrease ($1,500,000) Action to be taken to Long-Range Financing Plan to address Total Project Cost change X Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments The requested total project cost of $1,500,000 represents the emergency contract value of $1,255,000 with Mid-City Plumbing, district labor, and other administrative expenses necessary to complete the project. Expenditures associated with the emergency contract are being paid on a time and materials basis, not to exceed the current contract value of $1,255,000. Budget Review by: Date: Theresa Zwieg 4/6/208

56 Item 7 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Authorization to Execute an Intergovernmental Cooperation Agreement with the Municipalities Served by the Milwaukee Metropolitan Sewerage District to Recognize Joint Total Maximum Daily Load Implementation Initiatives SUMMARY: The Commission is requested to authorize the Executive Director to execute an intergovernmental cooperation agreement (ICA) between the municipalities served by the Milwaukee Metropolitan Sewerage District (District) and the District to recognize joint total maximum daily load (TMDL) implementation initiatives. This ICA does not require additional cost expenditures by the District beyond its annual capital budget expenditures. On March 9, 2018, the United States Environmental Protection Agency approved the TMDL s for the Milwaukee River Basin. The requirements outlined in the TMDL s will be incorporated into the municipal MS4 permits issued by the Wisconsin Department of Natural Resources (DNR). The ICA will help the municipalities and the District move toward compliance with the TMDL s in a collaborative, unified, and efficient manner. Under the ICA, programs and projects implemented by the District will be viewed by the DNR as helping the municipalities move toward compliance with the TMDL s. Additionally, programs and projects implemented by a signatory municipality will also be viewed by the DNR as helping all municipalities move toward compliance with the TMDL s. ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER Intergovernmental Cooperation Agreement PFP_TMDL_ICA_legislative_file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

57 SUMMARY (Cont d) Authorization to Execute an Intergovernmental Cooperation Agreement with the Municipalities Served by the Milwaukee Metropolitan Sewerage District to Recognize Joint Total Maximum Daily Load Implementation Initiatives Under this ICA, the District will: Continue to implement improvements to the Metropolitan Interceptor Sewer system, the water reclamation facilities, and flood management projects (including green infrastructure) and provide funding to municipalities that elect to participate in and implement stormwater management through green infrastructure and inflow reduction through private property inflow and infiltration; and Provide each municipality with a summary of projects implemented that year that affect water quality and achieve steps toward compliance with the TMDL s and water quality improvement. As part of the report, the District will identify each municipality s financial participation toward each project. The municipalities will agree to the following stipulations. The municipality must be a contributing member to the District to count the work of the District as part of its regulatory compliance; and If the municipality receives a watercourse credit, it may not count the District s work in the credited watershed as part of its regulatory compliance regimen; and If the municipality receives a green infrastructure credit, it may not count other municipal or District work implementing green infrastructure as part of its regulatory compliance. 2

58 RESOLUTION Authorization to Execute an Intergovernmental Cooperation Agreement with the Municipalities Served by the Milwaukee Metropolitan Sewerage District to Recognize Joint Total Maximum Daily Load Implementation Initiatives RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized to execute an intergovernmental cooperation agreement between the municipalities served by the Milwaukee Metropolitan Sewerage District and the District to recognize joint total maximum daily load implementation initiatives. 3

59 1. Parties Intergovernmental Cooperation Agreement between the Milwaukee Metropolitan Sewerage District and the City/Village/Town to Recognize Joint TMDL Implementation Initiatives This Intergovernmental Cooperation Agreement (Agreement) is between the Milwaukee Metropolitan Sewerage District (District), acting through its Executive Director, and each signatory City/Village/Town (Municipality), acting through its chief executive, each as authorized by his or her respective governing body. 2. Purpose The purpose of this Agreement is to establish a policy of collaboration between the District and the Municipality in their joint efforts to meet the requirements and goals of their respective permits and the recently completed Milwaukee Total Maximum Daily Load (TMDL) analysis for the District s jurisdictional streams. The District, pursuant to its WPDES Permit, and the Municipality, pursuant to its MS4 permit, enter into this agreement to, inter alia, move towards making progress on the TMDL requirements for local waterways as soon as possible. Each such effort shall be implemented through treatment plant, conveyance, watercourse, green infrastructure and watershed management projects (Projects). In order to document progress towards applicable TMDL reduction, the District and the Municipality hereby implement this Agreement, as approved by the District Commission, pursuant to the terms herein. 3. Basis for this Agreement A. Municipality has the ability to petition the Wisconsin Department of Natural Resources (DNR) to count towards regulatory compliance the District projects for which they, as a contributing member of the District, provide financial contribution; and B. Municipality has the ability to petition the DNR to count other Municipal projects where another Municipality has signed onto this Agreement as contributing towards as steps towards regulatory compliance; and C. The District and municipalities work collaboratively to address requirements from the Environmental Protection Agency (EPA) and DNR to improve the health of tributary watersheds while providing wastewater treatment and reclamation services, reducing overall pollutant loads, reducing flooding, and making progress toward general pollution reduction; and D. Recognizing watershed health, through biological and chemical indicators, is a reliable indicator of TMDL compliance progress and is less influenced by short-term variables than other commonly used water quality indicators; and Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 1 of 12

60 E. The Municipality funds watershed work (via property tax for Member Communities or a capital charge in lieu of a property tax for Non-Member Communities); and F. Because overall reduction of watershed impairments and pollutant loads, and improved watershed biological health and biodiversity, is a result of certain treatment plant, conveyance, watercourse flood management and green infrastructure projects; and G. This Agreement will spell out the duties and obligations of the District and Municipality to collaboratively work together to implement water quality improvements that help the region meet water quality goals; and H. The District understands that the work the Municipality is implementing will assist in reducing surface flooding and reducing the pollutant loads to the rivers; and I. The Municipality understands that the work the District is implementing will assist them in reducing surface flooding and reducing the pollutant runoff loads to the rivers; and J. The Municipality is a party to this agreement with the District and wishes to count the work implemented by the District towards attaining compliance with its regulatory requirements; and K. Due to watercourse credits and green infrastructure credits, each municipality provides different levels of financial contributions to the District; and L. Nothing in this Agreement replaces or supersedes any independent obligation of the parties to reduce their respective contribution of pollutant loading to receiving waters prescribed under the TMDLs and improve overall watershed health and biodiversity. This Agreement merely acts as a supplement to, not a replacement of, those efforts and obligations. 4. District Responsibilities The District will: A. continue to implement improvements to the Metropolitan Interceptor Sewer system, the Water Reclamation Facilities, and jurisdictional streams through flood management projects (including green infrastructure), and provide funding to municipalities who elect to participate in and implement stormwater management through green infrastructure and inflow reduction through private property inflow and infiltration; and B. provide each Municipality with a summary of projects implemented that year that impact water quality and achieve steps towards compliance with the TMDLs and improved water quality. As part of the report, the District will identify each municipality s financial participation towards each project. Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 2 of 12

61 5. City/Village/Town Responsibilities A. The Municipality must be a contributing member of the District to count the work of the District as part of its regulatory compliance; and B. If the Municipality receives a watercourse credit, it cannot count the District s work in the credited watershed as part of its regulatory compliance regimen; and C. If the Municipality receives a green infrastructure credit, it cannot count other municipality or the District s work implementing green infrastructure as part of its regulatory compliance. 6. Effective Dates This Agreement becomes effective on the date all parties have executed and shall remain in effect until it is terminated by either party, pursuant to Paragraph 12, or until any party advises the other, in writing, that it has achieved TMDL compliance. 7. Notices A. The District will provide notices to: Municipality s Department of Public Works or Municipal Engineer B. The Municipality will provide notices to: Susan Coyle, Hydraulic Modeler & Analyst Milwaukee Metropolitan Sewerage District 260 West Seeboth Street Milwaukee, Wisconsin scoyle@mmsd.com C. The District will provide executed copies of the notices electronically to: Benjamin Benninghoff, NR Basin Supervisor Wisconsin Department of Natural Resources 2300 N. Dr. Martin Luther King Jr. Drive Milwaukee, Wisconsin benjamin.benninghoff@wisconsin.gov Modifying this Agreement Any modification to this Agreement will be in writing and signed by all Parties. Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 3 of 12

62 9. Severability If a court finds any part of this Agreement unenforceable, then the remainder of this Agreement continues in effect. 10. Applicable Law The laws of the State of Wisconsin apply to this Agreement. 11. Resolving Disputes If a dispute arises under this Agreement, the Parties agree to use their best efforts to cooperatively resolve any disputes. In the event the Parties are at impasse, either Party may terminate the Agreement in accordance with Paragraph 12 herein. 12. Termination Either Party may terminate this Agreement at any time. To terminate this Agreement, a Party will provide written notice to the other Party. This notice will indicate the effective date of termination and the reasons for termination. A party opting out of the Agreement may, with the consent of both parties, opt back in. 13. Independence of the Parties This Agreement does not create a partnership. Neither Party may enter into contracts on behalf of the other Party. 14. Authority of Signatories Each person signing this Agreement certifies that the person is properly authorized by the Party s governing body to execute this Agreement. 15. Indemnification The District and the Municipality will be liable for their own negligent acts, errors, and omissions. If litigation requires one Party to respond for the acts, errors, or omissions of the other Party, then the other Party will hold the responding Party harmless for any losses, damages, costs, or expenses, including, but not limited to, reasonable attorney s fees and litigation expenses. MILWAUKEE METROPOLITAN SEWERAGE DISTRICT CITY/VILLAGE/TOWN/COUNTY By: By: Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 4 of 12

63 Kevin L. Shafer, P.E. Executive Director Samuel Dickman Village President Village of Bayside Date: Date: Approved as to form Approved as to form Attorney for the District Attorney for the Village of Bayside By: Steve Ponto Mayor City of Brookfield Date: Approved as to form Attorney for the City of Brookfield By: Carl Krueger Village President Village of Brown Deer Date: Approved as to form Attorney for the Village of Brown Deer By: Patricia Tiarks Village President Village of Butler Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 5 of 12

64 Date: Approved as to form Attorney for the Village of Butler By: Jim Dobbs Village President Village of Caledonia Date: Approved as to form Attorney for the Village of Caledonia By: John Hoenfeldt Mayor City of Cudahy Date: Approved as to form Attorney for the City of Cudahy By: Neil Palmer Village President Village of Elm Grove Date: Approved as to form Attorney for the Village of Elm Grove By: Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 6 of 12

65 Douglas Frazer Village President Village of Fox Point Date: Approved as to form Attorney for the Village of Fox Point By: Steve Olson Mayor City of Franklin Date: Approved as to form Attorney for the City of Franklin By: Dean Wolter Village President Village of Germantown Date: Approved as to form Attorney for the Village of Germantown By: Bryan Kennedy Mayor City of Glendale Date: Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 7 of 12

66 Approved as to form Attorney for the City of Glendale By: Jim Birmingham Village President Village of Greendale Date: Approved as to form Attorney for the Village of Greendale By: Michael Neitzke Mayor City of Greenfield Date: Approved as to form Attorney for the City of Greenfield By: Dan Besson Village President Village of Hales Corners Date: Approved as to form Attorney for the Village of Hales Corners By: Dave Glasgow Village President Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 8 of 12

67 Village of Menomonee Falls Date: Approved as to form Attorney for the Village of Menomonee Falls By: Dan Abendroth Mayor City of Mequon Date: Approved as to form Attorney for the City of Mequon By: Tom Barrett Mayor City of Milwaukee Date: Approved as to form Attorney for the City of Milwaukee By: Kathy Chiaverotti Mayor City of Muskego Date: Approved as to form Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 9 of 12

68 Attorney for the City of Muskego By: Dave Ament Mayor City of New Berlin Date: Approved as to form Attorney for the City of New Berlin By: Daniel Bukiewicz Mayor City of Oak Creek Date: Approved as to form Attorney for the City of Oak Creek By: J. Stephen Anderson Village President Village of River Hills Date: Approved as to form Attorney for the Village of River Hills By: Ken Tutaj Mayor City of St. Francis Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 10 of 12

69 Date: Approved as to form Attorney for the City of St. Francis By: Allison Rozek Village President Village of Shorewood Date: Approved as to form Attorney for the Village of Shorewood By: Van Mobley Village President Village of Thiensville Date: Approved as to form Attorney for the Village of Thiensville By: Kathy Ehley Mayor City of Wauwatosa Date: Approved as to form Attorney for the City of Wauwatosa Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 11 of 12

70 By: Dan Devine Mayor City of West Allis Date: Approved as to form Attorney for the City of West Allis By: John Stalewski Village President Village of West Milwaukee Date: Approved as to form Attorney for the Village of West Milwaukee By: Julie Siegel Village President Village of Whitefish Bay Date: Approved as to form Attorney for the Village of Whitefish Bay Intergovernmental Cooperation Agreement Recognizing Joint TMDL Implementation Initiatives Page 12 of 12

71 Item 8 COMMISSION FILE NO: DATE INTRODUCED: May 7, 2018 INTRODUCED BY: REFERRED BY COMMISSION CHAIRPERSON TO: Executive Director (Signature on File in the Office of the Commission) Policy, Finance, and Personnel Committee RELATING TO: Award of Contract P-2732 for Insurance Brokerage Services SUMMARY: The Commission is requested to authorize and to direct the Executive Director to execute on behalf of the District Contract P-2732 for Insurance Brokerage Services with Hays Companies of Wisconsin (Hays) for the period of June 1, 2018 through March 31, 2023 in an amount not to exceed $416,000. Hays was the highest scoring proposer based on a qualifications-based selection method among four proposals received. The insurance broker will support the District s Risk Management program, providing the following services: Market and purchase lines of insurance coverage, including: o Property o Boiler and Machinery o Vehicle and Marine o Crime and Cyber Crime o Excess Workers Compensation Monitor contractor compliance with insurance requirements Market and recommend purchase of third party administrator for workers compensation Risk management advisory services, including: o Contractual risk transfer o Claims administration o Loss control o Construction site safety ATTACHMENTS: BACKGROUND KEY ISSUES RESOLUTION FISCAL NOTE S/W/MBE OTHER PFP_Award_P-2732_InsruanceBroker_legislative file.docx COMMITTEE ACTION: COMMISSION ACTION: DATE: DATE:

72 SUMMARY (Cont d) Award of Contract P-2732 for Insurance Brokerage Services Four firms responded to the District s request for proposal. Proposals were evaluated based on their qualifications, key personnel assigned to the District, the firm s approach to the scope of work, small, women, and minority business enterprise involvement, local office preference, and cost. Cost proposals were opened for the three highest ranked proposals. Hays was the overall highest ranked proposal. Hays proposal received the highest quality score, they submitted the lowest cost after negotiations. Hays has been the District s insurance broker for the past four years. Hays is a national company that brings significant public sector experience and resources to the District. Over the past four years, Hays has provided excellent customer service, provided material risk management advice, and saved the District s rate/taxpayers significant dollars. Examples of Hays contribution include the following. Upon taking over the role of the District s broker, Hays negotiated a previously denied claim, resulting in a payment to the District of $179,265. Hays advised the District to leave the Local Government Property Insurance Fund (LGPIF) at a time when LGPIF rates were soaring and the future of LGPIF was in question. The replacement policy recommended by Hays was approximately $60,000 less than what LGPIF quoted and included expanded covered losses and coverage limits not available under LGPIF (earth movement, building foundation, flood damage, subgrade water damage). Equipment breakdown peril limit increased from $100 to $1.6 billion (the value of the District s insured equipment). Fungus and mold limit increased from $15,000 to $1,000,000. In addition, Hays negotiated a three-year rate freeze from the selected insurer (AIG). Hays saved the District significant premium expense for two major multiyear policies. The District experienced an approximate savings of $145,000 over its expiring three-year professional liability policy and project owner s protection policy. In addition to providing a cost savings, Hays expanded covered losses and coverage limits. Examples include adding coverage for storage tanks, removing exclusions for discharges into Lake Michigan, and removing sublimit for Greenseams locations. Staff is recommending a four-year, 10-month contract with Hays (June 1, 2018 through March 31, 2023). Given the schedule for annual insurance coverage procurement, a March 31 expiration date provides a more efficient, effective transition than a May 31 expiration date. 2

73 RESOLUTION Award of Contract P-2732 for Insurance Brokerage Services RESOLVED, by the Milwaukee Metropolitan Sewerage Commission, that the Executive Director is authorized and directed to execute Contract P-2732 for Insurance Brokerage Services with Hays Companies of Wisconsin for the period of June 1, 2018 through March 31, 2023 in an amount not to exceed $416,000. 3

74 O&M Budget Fiscal Note RELATING TO: Award of Contract P-2732 for Insurance Brokerage Services Cost Center: Finance Line Item: 645 Professional Services Line Item Impact 2018 Original Budget Carryovers or Transfers Adjusted Budget Estimated Annual Expenditure including Request Anticipated Year End Balance Actual Year to Date Expenditures Through 4/11 $156,000 $0 $156,000 $156,000 $0 $49,723 For unfavorable Year End Balance, identify funding source: Absorbed within the Division Other Division Unallocated Reserve Anticipated Expenditure Timing Current Year (2018) Subsequent Total Cost Requested Expenditures $20,083 $146,317 $166,400 Anticipated Savings/Revenues $0 $0 $0 Net Fiscal Impact $20,083 $146,317 $166,400 Comments: The requested expenditures include the contract beginning on June 1, 2018, and the "subsequent" calculations include the contract ending on March 31, Budget Review by: Date Christine Durkin 4/11/2018

75 Capital Budget Fiscal Note Total Project Cost RELATING TO: Award of Contract P-2732 for Insurance Brokerage Services Capital Project Number(s) Impact of Requested Action on Total Project Cost: M09002 Increase Decrease New Project X No Change Total Project Cost Analysis Project Costs Adopted 2018 Total Project Cost * Previously Approved Changes $0 Approved Total Project Cost * Requested Total Project Cost n/a Requested (Increase)/Decrease $0 Action to be taken to Long-Range Financing Plan to address Total Project Cost change Transfer from Allowance for Cost and Schedule Changes Transfer from another project (specify in comments) Delay Project(s) (specify in comments) Delete Project(s) (specify in comments) Other Transfer to Allowance for Cost and Schedule Changes Comments *The Risk Management for Capital Program program does not have a total project cost because it is an ongoing construction support program. Expenditures related to the Risk Management program are allocated to specific projects each year. The 2018 Capital Budget and the long-range financing plan include sufficient funds for this $249,600 request. Budget Review by: Date: Christine Durkin 4/11/2018