What has been accomplished to date? Spring 2008: Sanford Submitted 4 applications to the State for prioritization in for SRTC/SHS, and 3 elementary

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1 Frequently Asked Questions Is there State funding for this project? Yes. Based on our needs, the State of Maine, Department of Education has ranked this project #2 on their Major Capital Improvement Program s Final Priority list. For more information on the State s Major Capital School Construction Program and funding, visit What has been accomplished to date? Spring 2008: Sanford Submitted 4 applications to the State for prioritization in for SRTC/SHS, and 3 elementary schools 2010: Two projects selected by State School Board for funding- SRTC/SHS and Emerson State DOE outlines a 21 step process required of all projects Spring 2012: City Council formed a Core Building Committee with purpose to select an architect for SHS/ SRTC project. Fall 2012: School Committee begins to formulate Educational Specifications document to describe overall program needs, relationship between two schools and a key design features. Fall 2012: School Committee hires Consultant David Stephen to help facilitate staff and community meetings around defining the Ed Specs. October 2012-January 2013: Core Building Committee advertised for architect, interviewed 5 and did site visits on 2. Selected Lavallee Brensinger Architects of Manchester, NH January 2013: State requires a study of the existing SHS/SRTC site to see if it can accommodate an expanded facility. February 2013-Current An RFQ is posted for a civil engineering firm to identify potential alternative sites for SHS/SRTC, as required by the State. Qualifications to be reviewed March 7th. February 2013-Current: Architects conduct a program review to identify program needs, as required by the State. February 2013: City Budget Committee recommends and City Council approves interim financing for initial expenses with site studies and program reviews. Citizens will vote on bond this June 2013 for interim financing. The interim financing will be reimbursed by the state once Concept Approval occurs (March 2013) February 2013: Architects begin meeting with key school staff on program needs. Architects also outline scope and time line of work. March 2013: City Council re-appoints Core Building Committee to make decisions through Conceptual Design March 2013: Core Building Committee seeks community involvement via Community Advisory Committee and Community Awareness Committee Who is Lavallee Brensinger Architects? Lavallee Brensinger Architects were chosen based on their qualifications, work experience, and outstanding reputation. See attached information on Lavallee Brensinger Architects. What are the next steps? When will the project be complete? See attached overall project schedule. We are anticipating opening doors to the new/improved facility in the Fall of Note that this is anticipated schedule is subject to community and Committee approvals. How can I get involved? The Core Building Committee is currently seeking volunteers to join the Community Advisory Committee and the Community Awareness Committee. Please see attached description and application. These forms can also be found on the School Department Website or hard copy at Sanford Schools, Library, and School or City Offices.

2 Sanford High School and Regional Technical Center Project Community Volunteer Community Involvement Opportunities Community Advisory Committee: The Sanford Building Committee is seeking volunteers who wish to help shape the Sanford High School and Regional Technical Center by joining the Community Advisory Committee. This group will assist the Building Committee in reviewing and making decisions on the project throughout planning and design. The Community Advisory Committee will advise the Design Team and the Building Committee on many aspects of the project. They will solicit and provide feedback from the Greater Sanford Community. They will review issues and preliminary designs in an effort to create a facility that best reflects the core character of Sanford, and that will create a lasting and significant impact to both the School System and the Community. The Community Advisory Committee may also form Focus Groups to review specific aspects of the proposed facility (See below). All participants should be open-minded, positive, and team oriented. The Building Committee hopes to assemble a group that represents a wide cross section of the Sanford Community. This group should include all age levels, current public interest groups, active community members, and any person which represents a Sanford demographic or existing community group. Committee Meetings are anticipated to be held at the Sanford High School. Public Awareness Committee and Chair: The Sanford Building Committee is seeking volunteers to serve on the Public Awareness Committee and an energetic person to chair this Committee. This group will be responsible to communicate progress of the Sanford High School and Regional Technical Center Project. They will ensure that the Sanford Community stays informed on this important project. The Building Committee feels that it is imperative that the community be engaged throughout the process. The Public Awareness Committee will identify opportunities to post information and endeavor to maintain that information accurately throughout the planning, design, and construction of the project. Information may include decisions and opportunities to weigh in on programming, design, sites selection, progress updates, and upcoming meetings. Avenues to get this information out might include Newspapers, Websites (run by the school, the city, or private groups), local television, flyers, local postings, community meetings, etc. Sanford Team Diagram:

3 Community Involvement Opportunities SANFORD SCHOOL PROJECT VOLUNTEER RESPONSE FORM Name Date Address Phone (H) Phone (W) Phone (cell) Age Group years of age years of age years of age 55+ years of age Volunteer Statement Briefly tell us why you feel you would be a good Advisor to the Core Building Committee and why you would like to volunteer. Group information (optional) Please list any Boards, Committees, or Groups that you are currently involved in. Examples include: PTA, Economic Development Council, City Committees, Senior Citizen or Youth Organizations, etc. Please tells us what Sanford Demographic(s) you feel you represent. Examples include: Parent of Current Student, Parent of Future Student, Current Student, Young Families, Alumni, Active Community Members, Citizens without kids in the school system, Extra-curricular Volunteers, Educators, Long-term Citizen, etc Availability (check all that apply) Mon Tues Weds Thurs Fri Sat Daytime Evenings Interest Areas (check all that apply) Overall / All Areas of the Project Public Awareness Committee Site Selection Exterior Building Character Site Planning School Security Interior Building Character Green Design (sustainability) Community Access Common Areas General Education Spaces Performing Arts Fine Arts Maths Special Education Technology Integration Sciences Humanities Special Education Library/Media Center Athletics / Physical Education / Health Staff and Faculty Areas Technical Center Programs Integration of High School and Technical Center Other: Submit completed form to: Sanford School Dept, 917 Main Street, Sanford ME, ATT: Core Building Committee Or to: BuildingCommittee@Sanford.org. The Core Building Committee anticipates that the City Council to appoint the Committees in April 2013

4 Overall Project Schedule Education Visioning New Versus Reno Site Selection Programming Conceptual Design Review & Approval Design, Engineer, & Document Bidding & Approval Construction Occupy Building Community Support & Involvement FMAM J J A S OND J FMAM J J A S OND J FMAM J J A SOND J FMAMJ J A SOND

5 12 Month Schedule February March April May 2013 June July August September October November December January February March Task Week New Versus Renovation Analysis Existing Site and Space Analysis Existing Educational Space and Program Analysis State and Client Review of New versus Reno Options Design Team Review of Reno Options State and Client Decision Critical Path Item Currently a State Led Process Site Selection Hire Civil to initiate Site Identification Identify all viable Sites Site Testing: Wetlands, survey, topography, etc Site Review by Design Team Site Review by DOT, DEP, DHS, ACOE, Local AHJs Site Selection State Site Approval Educational Specs & Programming Meetings with Key Groups Form Advisory Committee Meet with Community Groups Program Conference Review Finalize Begin Concept Design Design Charrettes Design Concept Review Review Concept Conference Finalize Currently a State Led Process 1 month Extended schedule may be required Public Hearing / Concept Approval Estimate Costs Review Refine Concept Finalize Approve State Concept Approval Local Referendum Marketing / Public Awareness Campaign Public Referendum Vote Community Support / Involvement Client / Committee Meetings Create Community Awareness Committee Civic / Local Board / Council Meetings Key Public / Community Presentations Critical Path Item

6 LAVALLEE BRENSINGER ARCHITECTS A Proven Partner With more than 36 years experience in education facility planning and design, Lavallee Brensinger Architects is uniquely qualified to meet the challenges of education projects of any size. Consistently our firm is chosen by school districts for the following reasons: Thought leader in regional education design and planning Over 300 successfully completed public school projects Committed to strong communities and lasting client relationships Specialized in planning new high schools and integrated career technical centers A Regional Design Firm with national training and projects throughout the northeast Award-winning school designs for less cost per square foot Believers that architecture, applied at the highest level empowers educators, energizes students, and builds communities These qualifications, combined with our reputation for creative design, technical excellence, and tireless client service, identify us as a leading educational design firm in the Northeast, and make us a clear choice as your best design partner. Lavallee Brensinger created a design for our school that is exactly reflective of the spirit, culture and tenor we were striving for. Our building has an energy, a life to it - you want to strive for greatness when you are in it. Beth Valentine, Past School Board Member Windham School District

7 LAVALLEE BRENSINGER ARCHITECTS Overall the facility is beautiful and the use of color is amazing! A space like this communicates to the kids and speaks to what we value in them. We think that this facility proves the Broken Window Theory. In a space like this that looks cared for, is well designed, and very nice, these kids feel valued more. Kim Carter, Making Community Connections Charter School