DIPECHO South East Asia CONSULTATIVE MEETINGS JULY OCTOBER 2009 in. Lao PDR (27 August)

Transcription

1 DIPECHO South East Asia CONSULTATIVE MEETINGS JULY OCTOBER 2009 in CAMBODIA (22 July) Lao PDR (27 August) THE PHILIPPINES (10 September) VIETNAM (22 September) INDONESIA (21 October) Information Session for Applicants

2 DIPECHO NATIONAL CONSULTATIVE MEETING 27 August 2009, Settha Palace Hotel, Vientiane Time 08:30 09:00 Registration Agenda Opening Remarks 09:00 09:20 Opening Remarks by Mr. Henry Prankerd, Chargé d Affaires of the European Commission Delegation to Lao PDR Welcoming words by Mr. Prasith Deth Phommatheth, Director General of Social Welfare Department, the National Disaster Management Office Meeting's orientations by Cécile PICHON, DIPECHO SEA Moderator: David Verboom, Head of ECHO Regional Support Office Session 1: Strategic DRR framework, key recommendations, messages and lessons learned 09:20 10:30 A: Overview of DRR strategy and Planning in Lao PDR (Government perspective) Updates on main priorities for action and follow-up, incl. strategic planning and NDMO: programmes in the pipeline (National Disaster Management Plan, Global Kindavong Laungrath Facility for Disaster Risk and Recovery, HFA progress, ASEAN focal component etc.) B: Overview of DIPECHO achievements and progresses by DIPECHO partners Main outputs of ongoing projects, lessons learned and key challenges, gaps and opportunities. C: LANGOCA Programme Lessons learned by LANGOCA partners and AusAid Main outputs of ongoing projects, lessons learned and key challenges, gaps and opportunities. 10:30 10:45 Coffee Break 10: D: DRR update by the United Nations DRR support to Government, DRR coordination, contingency planning. Lessons learned from recent crises. Recommendations E: Overview of Disaster Risk Reduction of European Commission Updates on outputs of 5 th and 6 th DIPECHO Action Plans in Lao PDR and on general orientations for the 7 th Action Plan. F: Presentation of the Program Information Management System (PIMS) by the French Red Cross Benoît Gerfault LANGOCA partner Judy Kimaru Cécile Pichon David Boisson Other updates and Discussion 12:00 13:00 Lunch Break Session 2: Thematic Discussions for the 7 th DIPECHO Action Plan for South East Asia Working groups looking at: 1) Lessons learned from 2008 floods and 2009 rodent infestation (disaster preparedness perspective) 2) Local level planning, modeling & linkages 3 & 4) DRR integration into education and livelihood sectors 5) Public campaigns Coffee break 15:15 16:30 Presentation of Working Groups outputs Conclusions, wrap up and closure Information Session for applicants 16:45-18:00 Practical information on programming, timing, application process Questions and Answers Rapporteurs ECHO, NDMO DIPECHO South East Asia

3 03/11/52 Meeting s Orientations LAO PDR NATIONAL CONSULTATIVE MEETING Vientiane 27 August 2009 Multi-stakeholder dialogue on current DRR issues Identify priority actions for DRR in general, and disaster preparedness focused actions in particular Dissemination of lessons learned, from DIPECHO and LANGOCA partners, the UN and others, based on: o Latest DRR developments o The 2008 floods & the rodent infestation Discussions on DIPECHO s proposed orientations in Lao PDR for Take from your experience to refine priorities, gaps and actions identified Identify workable modalities for the DIPECHO short timeframe in Lao PDR Draft report will be circulated for comments Outcomes of meeting, as well as programming missions / process to be included in call for expression of interest Estimated timeframe: Publication of a Call for expression of interest by [revised] January 2010 Deadline for application in [revised] February month projects to start as of [revised] May 2010 Implementation within 18 months 1

4 DIPECHO National Consultative Meeting Vientiane, 27 August 2009 Contents Developing a Disaster Risk Reduction Strategy for Lao PDR Country Overview Hazard and Disaster in Lao PDR DRR Policy and Strategy in Lao PDR DRR Strategy Progress DRR Implementing Progress Hazards and Disaster in Lao PDR Population of 5,6 (2005 est) Capital City Vientiane Land area of 236,800 sq. km. Covered by forest 46% Mountainous 70 % Two Seasons: (Dry and Rainy) * Dry: Mid October to Mid April with low humidity and temperature (Northeast Monsoon Effect). * Rainy: Mid May to Mid October with heavy rainfall and high humidity (Southwest monsoon). * Annual rainfall ranges from 1,400 3,500 mm. Natural Disaster: Flood ( river flood and flash flood) Drought Local Storm, Hail Tropical Cyclone, Southwest Monsoon, Landslide Birth flu Earthquake Epidemic (human and animal Disease) Pest Man-made UXO Fire Road Accidents National Disaster Management Framework in Lao PDR Legal Framework National Disaster Management Committee National Disaster Management Office Provincial i i l and District i t Disaster Management Committee Disaster Management Committee Focal point at all levels National Strategy Plan on Disaster Risk Management National Disaster Management Framework Framework Deputy Prime Minister Title goes here 1

5 Milestone (1) Decrees Decree No. 158 of the Prime Minister, dated 22 August 1999 The Decree established the NDMC, as the overall coordinating body responsible for disaster management policies, mobilization and coordination of national and international assistance, information management and public awareness, disaster preparedness, response and rehabilitation, and promotion of local disaster management committees, down to the district and village level. Policy-Strategy Aims: Safeguard sustainable development and reduce the damage of natural or manmade disasters to community, society and country economy. 1. Safeguard sustainable development and Shift strategy from relief and mitigation after disaster impact to community, society and economy of government organizations to preparedness before disaster strike emphasizing on flood, drought, landslide and fire parallel l with continuing mitigate in post disaster period. 2. Shift strategy from Turn from responsibility of only government agency to people centered in dealing with disaster by building capability for community 3. Turn from responsibility of Promote forever protection of the environment and country rich such as: forest, land and water. 4. Promote Other GoL bodies with DM roles and responsibility The Prime Minister s Office directs several national committees and councils under its authority for national disaster management and response. The PM can convene ministries and delegate responsibilities and resource allocation during times of disaster and for disaster preparedness. The Ministry of Labour and Social Welfare focuses on preparedness and relief. The Ministry of Agriculture and Forestry focuses on prevention. The National Emerging Infectious Disease (NEIDCO) is responsible for the coordinating implementation of the country s Pandemic Preparedness Plan. GoL bodies with DM roles cont The Epidemics Department under the MAF responds to any health threat by providing prevention measures and medication supplies and attention during and after the disaster. The Flood-Drought Prevention Coordination Committee (FDPCC),, within the MAF, involved in coordination and response to floods and drought. The Department of Meteorology and Hydrology (DMH) under the Water Resources and Environment Agencies (WREA), an independent authority under the PMO. Its responsible for weather related early warning information. The Waterways Administration Division (WAD) is responsible for hydrological and meteorological data collection. GoL bodies with DM roles cont The National Mekong River Commission (NMRC) supports the hydrological and meteorological networks. Also promotes disaster risk management - prevention, early warning and forecast, preparedness and mitigation efforts. The Urban Research Institute (URI) undertakes town planning - building regulations, research, and training. Also develops hazard maps and disaster risk communication tools for public information. The Ministry of Education represented at all levels in Disaster Management Committees. School buildings are used as emergency shelters at times of floods. Children educated on disaster preparedness, on floods and influenza pandemics. Milestone (2) Evaluation, Missions, and assessments carried out by UN agencies UNDAC assessment mission, February 2007 UNDP BCPR and UNOCHA joint mission, Lao PDR, August NDMO capacity assessment mission, UNDP RCB, December 2007 IASC After Action Review of 2008 Flood Response, 6 November 2008 Legal Preparedness for Disaster Response and Communicable Disease Emergencies, IFRC September 2009 Title goes here 2

6 The UNDAC assessment in Feb 2007, was followed by a joint mission by UNDP and UNOCHA in August This mission consulted broadly with NDMO, Line ministries, members of IASC, UNDP, and UNORC. The outcome was: agreed on 6 priorities out of the 92 UNDAC recommendations; agreed on an action plan for implementation of these 6 priorities; recommended mapping the available resources to implement the priorities. The Six Priority recommendations 1. Strengthening institutional capacity (top priority) 2. Establishing an emergency operations centre (top priority) 3. Awareness campaigns 4. Contingency planning and follow-up action plan (highest priority) 5. Development of standard operating procedures ( SOP ) 6. Training activities These 6 Priorities should align to National strategies, that is, Align activities of implementing the 6 priorities to long term strategies of the country. Incorporate the Hyogo Framework for Action in the disaster risk management activities in Lao PDR Align with the AADMER (ASEAN Agreement for Disaster Management and Emergency Response) agreements Prepare a disaster risk management Plan for Lao PDR in line with the five year National Social Economic Development Plan ( ). Findings of UNDP s mission on NDMO capacity As a follow up to the 6 priority recommendations, UNDP undertook a capacity assessment of NDMO, in Dec Strengths in NDMO functioning NDMO has strong working relationships and communication lines with DM actors both within and outside the Lao government. NDMO has gained experience in communicating with, and training provincial and district focal points in provinces. NDMO leadership has a working awareness of who needs to be contacted for what purpose- both in the disaster preparedness and response frameworks. Weakness in NDMOs functioning Need to further clarify relational roles and functions between NDMO and other line ministries. Limited human resource capacity within NDMO to carry out more strategic planning and action. Inadequate of financial resources, relying mainly on fragmented and project based partners Not all provinces and districts have disaster plans, so far only 4 provinces have plans (Khammoune, Savannkhet, Xayabouri, Saravane). Insufficient equipment and facilities Proposed Action Plan for NDMO based on UNDP & UNOCHA missions 1. Involve NDMO squarely in the National Strategic Plan for Disaster Risk Reduction/Disaster Management. The plan should Develop Standard Operating Procedures (SOPs), Develop Contingency Plans (CPs), Assign and align institutional roles and responsibilities. Test Contingency plans Enhance the in-country technical capacity to deal with disasters Consider Regional experiences in developing DM plans. 2. Need for a multi-sectoral assessment methodology Enhance capacity and training to support this initiative. Undertake an information needs analysis 3. Undertake resource mapping Establish available DM resources Identif needs and potential so ces of f nding Title goes here 3

7 Proposed Action Plan for NDMO based on UNDP & UNOCHA missions What happened next? 4. Strengthening NDMO s internal capacities. Advocacy on the issue of NDMO role and mandate, to ensure NDMO is (re) positioned and vested with commensurate authority, power and resources. Information Management at all levels. Carrying out the necessary training especially at sub-national level. Utilize sub working groups to deal with specific aspects of disaster eg e.g. preparedness, assessment methodologies, SOPs Map resources needed to support implementation of priorities. 5. Encourage Dialogue to clarify roles of NDMO in relation to other actors and Ministries. For instance, Clarity roles between NEIDCO and NDMO 6. Establish Emergency Operation Centre (EOC) NDMO needs to define roles and function pertaining to : (i) control and command; (ii) population care; (iii) medical assistance; (iv) maintaining law and order In 2008 the Mekong river and its tributaries flooded resulting in a national disaster. The response of the GoL and the humanitarian community provided an opportunity to see how well DM works in Lao PDR. An after action review for the floods was undertaken in November 2008, and similar recommendations to the UNDAC and UNDP missions resulted. Proposed Action Plan for IASC partners based on UNOCHA Flood 2008 After Action Review Develop Lao PDR specific assessment tools and methodology and roll-it out. Terms of Reference (TORs) for IASC in-country team. Developing an inventory of capacity building initiatives and analysis of gaps. Strengthen Information Management Capacity. Over-arching principles to keep in mind: DRR Implementing Progress IASC in-country team actions should be undertaken in a way that best supports the government led response. Maintain IASC s interest in longer-term mitigation and food-security issues Ensure appropriate involvement and encourage broad participation. Strengthen links to central and local governments. UNDP have a project proposal to develop the Disaster Management Strategy. The project aims to: Develop a Disaster Management Plan Develop SOPs and clarifies institutional roles & responsibilities in DM Detail the institutional capacity needs of NDMO and other DM stakeholders Set up an Emergency Operation Centre Systemize Early Warning Systems Support Information management Carry out Risk Assessments Undertake Community based disaster preparedness. Carry out Advocacy and public awareness Legal arrangement dealing with disaster management and health emergencies in Lao PDR, clarified in IFRC Project. Progress continued. Draft TOR for IASC developed, awaiting sharing with partners Inventory on DRR agencies is underway Several projects by several partners incorporating DRR/M at provincial and district levels. Although Contingency Plans have not yet been developed, there exists Action Plans like the National Disaster Preparedness and Response Plan, that is updated annually. Eight key ministries plan to develop Business Continuity Plans, as part of multi-sectoral Pandemic planning, under NEIDCO. A national simulation exercise for the multi-sectoral pandemic plan has been carried out. Title goes here 4

8 Risk Identification and Monitoring Public Awareness and Education Close coordination with DMH to follow up the risk from methodology and hydrology hazards Follow up with local DM focal point and their reports of the disaster situation Conduct HCVA at the disaster risk prone communities under the project cooperation with NGOs on DRR and CBDRM projects. Under the Lao Red Cross program CBDP project also do HCVA at the community level Celebration of ASEAN Day on DM and International Day on DR 10 Oct. Meeting and Walking for health. Advertising through media means: Radio, Newspaper, TV. Pictures exhibition, questionnaires and fire fighting simulation exercise. Banner sticking along the main road in Vientiane Capital. Art competition for road and fire accident reduction Preparedness and Mitigation Preparedness and Mitigation Under the LANGOCA PROGRAMS AusAID supported project ( ): Cooperation with World Vision Lao: CBDRR project (long Term) Cooperation with Oxfam Australia: Disaster Risk Reduction at Ethnic Remote Areas (Long Term) Cooperation with SCA, ADPC, WVL and Oxfam Aus: SIHMP - Sayaboury Integrated Hazard Management Program (Long Term) TDRA - Tools for District Risk Assessment (Short Term)DREC Disaster Risk Education for Children (Short Term) d UNDP support project, is planning to prepare a Strategic National Action Plan for DRM by The draft is planned for December The Action Plan will focus on getting more ownership by various sector ministries in advancing DRinthe country. Preparedness and Mitigation Preparedness and Mitigation Phase II of the Mainstreaming DRR in the Education Sector in Lao PDR project between MOE, NDMO, ADPC, and UNDP (with Support from ECHO), is taking up further activities to mainstream DRR in the education sector such as: supporting institutionalization of the DRR module of phase I in the national curriculum and in the teachers training system; pilot testing of DRR teaching aid materials in six schools; developing a framework curriculum plan to aid in the future integration of DRR in Lao PDR; and identify specific opportunities for integrating hazard resilience school construction features in one pipeline project Project Cooperation - LNMC, ADPC and NDMO support from GTZ and ECHO Flood Preparedness Program. Main Activities: - Awareness-raising and enhancing of people s capacities in dealing with floods, - Preparation and implementation of flood preparedness programs, and - Integration of flood preparedness and emergency management into the local development plans. Title goes here 5

9 Preparedness and Mitigation Capacity Building Operationalizing the Strategic Plan for Disaster Management the Project World Bank/ADPC/WREA/MPI project cooperation supported by GFDRR Project Aims: Mainstreaming the DRR into the development agenda Strengthening the NDMC s coordinating role for Disaster Preparedness, Response, and Recovery Assisting DRR related actions on the ground at the provincial and district level to the communities Specific Support for Flood Preparedness (including early warning system) Training courses: Basic on DRM for DM committee at all levels. CBDRM for DDMC and Village DM Units. DRR for specific sectors such as: police, army, teachers, health, mass media, fire prevention dept., women union. Other specific courses like flood preparedness planning, etc ASEAN Cooperation Project ASEAN Cooperation Project Project Title: Capacity Building of Local Government Officials on Disaster Management Implementing partners: NDMO/ASEAN/ADRC - supported by Japan Government The project aims to: Enhancing the total t capacity of the local l government officials on disaster risk management for sustainable development Improving the knowledge and skills for coping with disasters. The basic knowledge are considered are: Information accumulation and dissemination Total disaster risk management Disaster risk assessment Project Title: Development of web-based based Glide associated disaster event databases Implementing partners: NDMO/ADRC - supported by Japan Government The project is composed of VR (visiting researcher) training program, GLIDE enhancement and development of web base disaster database with GLIDE. Sent one staff of NDMO to joined VR training program (3 months) Disaster Early Warning The Department of Meteorology and Hydrology is the main agency that produces the early warning information and disseminates to disaster management organizations, mainly to the NDMO. The NDMO then sends this information to the local disaster management organizations to take appropriate actions and disseminate early warnings to communities at risk. The early warning information consists of weather forecast (rainfalls, storms, typhoons) and information on water level along the main river and its tributaries. Under project cooperation with NGOs, community based early warning systems are developed which include setting up monitoring equipment (flood mark) along the river and assignment of responsible unit and person in charge of monitoring and reporting to the village disaster protection unit head, district authority and province. In addition, village disaster risk maps are produced and placed within the village head. The disaster risk maps consist of information on disaster types in different areas within the village, elements at risk, evacuation route, etc. A communication system exists from national to the local (provincial) level by using the telephone, fax machines, etc. However, the communication system for issuing the EW information from province to district and villages are inadequate. Thus communities located in very remote areas often can not receive early warning information due to difficult or total lack of access to road, mountain areas with deep slope and isolated villages. Forecast & Warning Dissemination in Laos LNMC Prime Minister s Office Local Authorities People in Disaster Risk Areas MAF Aviation. Intl. Airport Department of Meteorology & Hydrology WREA Electricity Hydro power M E M Private companies Mass Media TV Radio News NDMC ( NDMO) Line ministries concerned PDMC DDMC Village Disaster Prevention Provincial Hydro Meteo Stations WMO GTS Network Provincial TV Radio Provincial Agriculture and Forestry Services Districts & villages Disaster Risk Areas Title goes here 6

10 Response Action Flood 2008 Response Action Flood 2008 NDMC 2008 Disaster Preparedness Response Plan: In early August the Lao government called all Ministers (including NDMC) to a meeting to assign tasks and to coordinate the flood response Following the meeting the PM issued an order to all Ministries to prepare for and respond to the flood situation NDMO played a key role in coordinating and cooperating with the government agencies, UN agencies, Donors and INGOs NDMO also coordinated PDMC and DDMC in order to update flood situation reports NDMO requested the IASC to support a rapid assessment in 9 provinces to evaluate the situation and provide recommendations for assistance Efficient response in Vientiane Capital: - More than 100,000 people deployed to place sandbags along the Mekong River banks -Many vehicles, boats, trucks, helicopter, water pumps etc. deployed d to the flood response. - The very active participation in sand bagging by communities at the village level contributed to strengthening the Mekong River banks - The Prime Minister and other leaders within the government closely monitored, ordered and commanded in the possible flooded areas Conclusion Disaster Management is essential. There is a need to strengthen National Disaster Management Strategies by: Develop a comprehensive Disaster Management Strategy for Lao PDR Build the capacity of institutions dealing with DM Building community disaster preparedness and response capacity are particularly important. - º Ã Kobchai Thank You Title goes here 7

11 DIPECHO South East Asia National Consultative Meeting 27 August 2009 Dr. Bountheung Menvilay, Head of DM Division, Lao Red Cross On behalf of DIPECHO Round 6 funded projects in Lao PDR DIPECHO Round 6 in South East Asia Orientations Objective: To reduce the vulnerability of South East Asian populations living in areas most affected by recurrent natural hazards (extract from the legal funding decision) Lao PDR Specificities in the frame of DIPECHO activities: Actions: focused on capacity-building, training, public campaigns, awareness raising, education with a specific emphasis on: Joint actions; DRR mainstreaming into development programmes; Complementary with UNDAC report (priority recommendations); Priority hazards: a- multi-hazard, floods; b- integration of drought preparedness measures into rural development programmes; Areas: Priority on disaster prone areas over Lao PDR 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR Map of DIPECHO Round 6 initiatives in Lao PDR, 2008 Partners of DIPECHO projects French Red Cross (FRC)/Lao Red Cross (LRC) 215,050 China Phongsaly Myanmar Vietnam Luang Namtha Oudomxay Bokeo Luang Prabang Huaphanh Xiangkhouang Sayabouli Bolikhamsai Vientiane FRC/ LRC Khammouane FRC/ LRC MRC/ADPC MRC/ADPC DIPECHO projects in Lao PDR Key features Implementing partners Scale of intervention Stakes, Innovative approaches Asian Disaster Preparedness Center (ADPC)/ Mekong River Commission (MRC) National, Provincial, District, Community Implementation of Flood Preparedness Plan in the Lower Mekong Basin (LMB) Mekong River Commission (MRC)/ Asian Disaster Preparedness Centre (ADPC)* 118,000 Thailand Countrywide: FRC/ LRC Suvannakhet Saravane Sekong Champassack World Health Organization (WHO) Regional: Cambodia, Lao PDR, Philippines, Viet Nam National Safe Hospital workshops in all Lao PDR provinces UNDP/ ADPC* 115,300 IFRC WHO UNDP/ADPC Attopu World Health Organization (WHO)* 99,000 * Regional projects International Federation of Red Cross and Red 61,500 Crescent Societies (IFRC)* International Federation of the Red Cross (IFRC) Regional with dissemination to national level through RC National societies Developing & harmonizing DRR approach for SEA National Societies 27 August 2009 National Consultative Meeting Total 608,850 DIPECHO Round 6 Lao PDR 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR Project leaders Associates ADPC/MRC + ADPC/UNDP All projects are implemented in liaison with NDMO Collaboration chart between DIPECHO partners ADPC/MRC + ADPC/UNDP WHO IFRC LRC/FRC Joint regional workshops in DRR, Thailand Development DRR school guidelines Participation to «review and consolidation workshops» Sharing contents related to DRR trainings External Partners DIPECHO Partners ADPC/MRC External synergy and collaboration chart UN Agencies UNDP-MDRD/SCA: Common IEC materials for Lao PDR Private Company Not relevant Langoca + Other NGOs LANGOCA: Knowledge, expertise and project approach sharing Worldvision concerning DP planning SCA in Sayabouri Financial institutions Linkage with WorldBank country program WB-GFDRR project in Khammouane Governmental Institutions Integrate activities with relevant departments Emphasis on leadership role of DMC (Disaster Management Committee) WHO IFRC Joint regional workshops in DRR, Thailand Climate Change project integrated with existing CBDP program ADPC/UNDP UNICEF-UNDP-FAO: Sharing information for curriculum review Not relevant WVI, CARE, PLAN, OXFAM: Sharing information for curriculum review Co-financed of booklet and posters WB-ADB: Sharing information for curriculum review AUSAID: Initial communications on integrating DRR in the broader education agenda 27 August 2009 National Consultative Meeting DIPECHO Round 6 Field based evidence (VCA Regional guidelines test) Lao PDR 27 August 2009 National Consultative Meeting DIPECHO Round 6 WHO Lao PDR Ministry of Health National 1

12 Strengths Local governmental leadership in developing and implementing flood risk reduction initiatives based on National and Provincial DRM Strategy; Links with other Disaster Management Initiatives supported by international organization (WB, ADB.): opportunities for scaling-up; Public awareness through partnership with institutions in Lao PDR (???), increase of press release related to DM; Willingness of NGO s, UN and donors agencies to synergize effort related to DRR in education; Community organization, through VDPU approach at village level, under ADPC and FRC/LRC projects; Good example of continuation and coherence between regional and local DIPECHO projects through the RC iterative approach Regional guidelines, tested and adapted to the local context Capacity building, both theorical and practical 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR Limitations Difficulties to share informations/methodologies between the various actors (concerning IEC materials, processes of trainings, human resources for capacity building) related to the different projects time frames; Activities of similar approach and impact are going parallel from each partner (National Consultations, Provincial training and Workshops, Local level capacity building); Mostly informal contacts between DIPECHO partners, no tools in common, more formal agreement with other partners; NDMO do not have currently sufficient capacities to manage the range of projects developed under DIPECHO phase, lack of defined and coordinated strategies between the actors to support NDMO. 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR Main Recommendations Be focused on fewer thematics identified for better and wider outcomes; Deepen working cooperation and coordination among DIPECHO partners (DRR national platform) Scenarios suggested: Agency identified as coordination focal point in the frame of DIPECHO projects within the country NDMO in charge of coordination in the frame of the different projects Focal person from EU Delegation in Vientiane as DIPECHO coordinator Scaling up pilot activities through National and Regional Initiatives-such as Integrated Water Resource Management (IWRM) and other development programs under MRC, World Bank, UNDP, ADB, etc Joint effort for the development of NDMO, following the HFA commitment. 27 August 2009 National Consultative Meeting DIPECHO Round 6 Lao PDR 2

13 04/11/52 Australian Aid Program Context Investing in a Safer Future DRR Initiatives & Lessons Learned under the Lao Australia NGO Cooperation Agreements (LANGOCA) Program Disasters: wipe out years of hard-won development progress; impact on communities a direct result of vulnerability DRR: concept & practice of reducing disaster risks through systematic efforts to analyse and manage the causal factors of disasters Hazard Disaster risk Vulnerability Resilience Investing in a Safer Future DRR policy for the Australian aid program (June 2009): framework for GoA s commitment to reduce the risk of natural disasters Goal of the policy: reduced vulnerability and enhanced resilience of countries and communities to disasters LANGOCA Program 3 rd Country Strategy Objective: reduce vulnerability of the poor Program Approach: build community resilience to disasters, reduce vulnerability to UXO, & build government capacity 2 LTAs under implementation stage: Oxfam s Community-based Disaster Risk Management in Upland Communities and SCA s Sayaboury Integrated Hazard Mitigation Project Key Program Achievements Positive enabling environment (1) strengthened capacities at the central, provincial, district & village levels; (2) functioning PDMC, DDMC, VDMC; (3) provincial level local strategy on DP and DRR Community-based participation (1) Child clubs; (2) DRR in local school curriculum; (3) ethnic women initiatives on DP; (4) local media and IEC materials Key Program Achievements Community-led resiliency building initiatives (1) Livelihood diversification; (2) WatSan; (3) small-scale irrigation; (4) early warning system 1

14 04/11/52 Best Practices & Lessons Learned Program focus on slow on-set hazards make interventions relevant to very poor Lao communities. Flexibility is also a program strength. Linking concrete experiences on localized recurring and anticipated hazards with targeted capacity building initiatives strengthens community ownership and commitment to the activities. Locally relevant (contextualised) training tools may be time consuming and costly but more effective than off-the-rack ones. Program Issues & Lessons Learned Localised nature of hazards in Laos does not give impression of national urgency nor massive emergency and attracts very few donors. Thus communities have learned to use neighbourhood-mobilisation measures in times of local emergencies. Limitations in communication (i.e. lack of infrastructure) leads to creative use of local resources. Lessons on DRR Coordination Making full use of GOL openness to coordinate on DRR initiatives is a major facilitating factor in implementation. It is best to work together (jointly) through existing structures at the local levels. Regular coordination meetings on sectorbased experiences and lessons learned from the field provide a lot of benefits. How can LANGOCA & DIPECHO complement each other? DIPECHO and its bottom-up approach to DP LANGOCA and its communitybased initiatives on building resiliency 2

15 11/4/2009 Evaluation, Missions, and assessments carried out by UN agencies UN Office of the Resident Coordinator (UNORC) DIPECHO National Consultative Meeting 27 August 2009 UNDAC assessment mission, February 2007 UNDP BCPR and UNOCHA joint mission, Lao PDR, August NDMO capacity assessment mission, UNDP RCB, December 2007 IASC After Action Review of 2008 Flood Response, 6 November 2008 Legal Preparedness for Disaster Response and Communicable Disease Emergencies, IFRC September 2009 The UNDAC assessment in Feb 2007, was followed by a joint mission undertaken by UNDP and UNOCHA in August This mission consulted broadly with NDMO, Line ministries, members of IASC, UNDP, and UNORC. The outcome was: agreed on 6 priorities out of the 92 UNDAC recommendations; agreed on an action plan for implementing these 6 priorities; recommended mapping the available resources to implement the priorities. 1. Strengthening institutional capacity (top priority) 2. Establishing an emergency operations centre (top priority) 3. Awareness campaigns 4. Contingency yplanning and follow up action plan (highest priority) 5. Development of standard operating procedures 6. Training activities Align activities of implementing the 6 priorities to long term strategies of the country. Incorporate the Hyogo Framework for Action in the disaster risk management activities in Lao PDR Align with the AADMER (ASEAN Agreement for Disaster Management and Emergency Response) agreements Prepare a disaster risk management Plan for Lao PDR in line with the five year National Social Economic Development Plan ( ). In 2008 the Mekong river and its tributaries flooded resulting in a national disaster. The response of the GoL and the humanitarian community provided an opportunity to see how well DM works in Lao PDR. An after action review for the floods was undertaken in November 2008, and similar recommendations to the UNDAC and UNDP missions resulted. 1

16 11/4/2009 Government of Lao PDR Response In early August 2008, Lao PDR experienced its worst floods in the Mekong river basin caused by tropical storm Kammuri. An estimated 353,928 people were affected, with the Northern and Central regions being worst hit. 1,145 villages in 77 districts of 13 provinces were affected. An estimated 77,000 hectares of agricultural land inundated destroying stored harvest, field rice crops, and livestock. About 50,000 hectares had severely damaged agricultural infrastructure irrigation systems and fish ponds; social amenities schools, hospitals and water wells; transport infrastructure bridges, roads and foot paths; and to commercial and personal houses. NDMC 2008 Disaster Preparedness Response Plan: In early August the Lao government called all Ministers (including NDMC) to a meeting to assign tasks and to coordinate the flood response Following the meeting the PM issued an order to all Ministries to prepare for and respond to the flood situation NDMO played a key role in coordinating and cooperating with the government agencies, UN agencies, Donors and INGOs NDMO also coordinated PDMC and DDMC in order to update flood situation reports NDMO requested the IASC to support a rapid assessment in 9 provinces to evaluate the situation and provide recommendations for assistance As a result There was an Efficient response in Vientiane Capital: 100,000 people deployed to place sandbags along the Mekong River banks Many vehicles, boats, trucks, helicopter, water pumps etc. deployed to the flood response. The very active participation in sand bagging by communities at the village level contributed to strengthening the Mekong River banks. The Prime Minister and other leaders within the government closely monitored, ordered and led the command in the flooded areas. Utilizing CERF funds Out of 353,928 people affected by the floods, the UN agencies reached about 200,000 people in 15 provinces, mainly concentrating on the 13 most affected provinces, in the emergency phase of the project. Other donors Response to the 2008 floods continues in 2009, with recovery activities nutrition (Unicef), early recovery / rehabilitation (UNDP), aquaculture (FAO) Develop a comprehensive multi sectoral National Disaster Management Plan. Enhance the capacity of NDMO as the central coordinating body. Clarify the roles and responsibilities of the various actors. Terms of Reference (TORs) for IASC in country team. Developing an inventory of capacity building initiatives and analysis of gaps. Enhance the capacity of all the players in disaster planning and preparedness. Develop Lao PDR specific assessment tools and methodology and roll it out. Strengthen Information Management Capacity. Sustained public education and community awareness on disaster management. Over arching principles to keep in mind: IASC in country team actions should be undertaken in a way that best supports the government led response. IASC actions must address both sectoral and cross sectoral issues focusing on coordination Maintain IASC s interest in longer term mitigation and food security issues Ensure appropriate involvement and encourage broad participation. Strengthen links to central and local governments. 2

17 11/4/2009 Luangprabang, Oudomxay, Xayabouly and Luangnamtha provinces :, March Ngeun and Xienghon Districts, Xayabouly province: CARE, 8 11 April 2009 Luangprabang & Oudomxay provinces: FAO, May 2009 Hongsa and Xienghon Districts, Xayabouly Province: French Red Cross, and May 2009 Assessment Findings The Rodent outbreaks are extensive with severity varying within districts, villages, and households. Highland agricultural production is the most affected staple food (uplands rice, and rice seeds) and cash crops (maize, jobs tear). Decline in food production Rice yields reduced by 95% in some villages; and 100% for some households. This is despite repeated planting by many farmers. Decline in income destroyed crop resulted in less rice to sell. Many households are sinking into deeper debt households have taken loans to buy seeds and plan to pay back using rice harvest from the coming season. Use of detrimental coping mechanisms These include more intensive gathering of NTFPs for consumption and sale, sale of livestock, and increasing debt. Immediate/short term Food assistance to replace lost food stocks, and get through the hunger period (cultivation period), and stop detrimental coping mechanism and the possible deterioration in nutritional status. Replacement of depleted seeds stocks (both cash crops and rice staple) Cash to buy seeds or pay back debts incurred in purchasing seeds. Cash to purchase simple NFI to make rodent traps. Scaling up of the ACIAR Lao project Integrating different tactics to manage rodents. Longer term Sound and sustainable rodent management measures to deal with recurrent rodent outbreaks Safety nets measures like cash transfers that are easily accessible to farmers. UN finalizing the distribution of 5,100 Mts of rice to the affected areas. UN received US$ 2.6 million for this response. UNFAO planned rodent management activities yet to be funded. Unicef support in the WASH sector yet to be supported. Appeal from the Government received on 17 July 2009, and an appeal letter send out to donors. UN had received authorization on 5 June 2009 to provide food aid. As a follow up to the 6 priority recommendations, UNDP undertook a capacity assessment of NDMO, in Dec Strengths in NDMO functioning NDMO has strong working relationships and communication lines with DM actors both within and outside the Lao government. NDMO has gained experience in communicating with, and training provincial and district focal points in provinces. NDMO leadership has a working awareness of who needs to be contacted for what purpose both in the disaster preparedness and response frameworks. 3

18 11/4/2009 Weakness in NDMOs functioning Need to further clarify relational roles and functions between NDMO and other line ministries. Limited human resource capacity within NDMO to carry out more strategic planning and action. Lack of financial resources, relying mainly on fragmented and project based partners Not all provinces and districts i t have disaster plans, so far only 4 provinces have plans (Khammoune, Savannkhet, Xayabouri, Saravane). Insufficient equipment and facilities 1. Involve NDMO squarely in the National Strategic Plan for Disaster Risk Reduction/Disaster Management. The plan should Develop Standard Operating Procedures (SOPs), Develop Contingency Plans (CPs), Assign and align institutional roles and responsibilities. Test Contingency plans Enhance the in country technical capacity to deal with disasters Consider Regional experiences in developing DM plans. 2. Need for a multi sectoral assessment methodology Enhance capacity and training to support this initiative. Undertake an information needs analysis 3. Undertake resource mapping Establish available DM resources Identify needs and potential sources of funding 4. Strengthening NDMO s internal capacities. Advocacy on the issue of NDMO role and mandate, to ensure NDMO is (re) positioned and vested with commensurate authority, power and resources. Information Management at all levels. Carrying out the necessary training especially at sub national level. Utilize sub working groups to deal with specific aspects of disaster e.g. preparedness, assessment methodologies, SOPs Map resources needed to support implementation of priorities. Create an emergency operation centre. 5. Encourage Dialogue to clarify roles of NDMO in relation to other actors and Ministries. For instance, Clarity roles between NEIDCO and NDMO 6. Establish Emergency Operation Centre (EOC) NDMO needs to define roles and function pertaining to : (i) control and command; (ii) population care; (iii) medical assistance; (iv) maintaining law and order UNDP have a project proposal to develop the Disaster Management Strategy. The project aims to: Develop a Disaster Management Plan Develop SOPs and clarifies institutional roles & responsibilities in DM Detail the institutional capacity needs of NDMO and other DM stakeholders Set up an Emergency Operation Centre Systemize Early Warning Systems Support Information management Carry out Risk Assessments Undertake Community based disaster preparedness. Carry out Advocacy and public awareness Legal arrangement dealing with disaster management and health emergencies in Lao PDR, clarified in IFRC Project. Disasters directed from the PMO, there is a faster response time from issuing an appeal to the UN to the actual response from the various Line Ministries. In contrast, Disasters generated from the field through the NDMO structure sometimes have a slower response time. Latter probably due to structural arrangements as noted in the UNDAC and UNDP missions. Draft TOR for IASC developed, awaiting sharing with partners Inventory on DRR agencies is underway Several projects by several partners incorporating DRR/M at provincial and district levels. Although Contingency Plans have not yet been developed, there exists Action Plans like thenational Disaster Preparedness and Response Plan, and flood response plans that is updated annually. Eight key ministries plan to develop Business Continuity Plans, as part of multi sectoral Pandemic planning, under NEIDCO. A national simulation exercise for the multi sectoral pandemic plan has been carried out. 4

19 DIPECHO LAO PDR NATIONAL CONSULTATIVE MEETING Vientiane 27 August 2009 European Commission Update on Disaster Risk Reduction Actions Natural Disaster Preparedness Programme of ECHO Work through EU-NGOs, IOs/UN, Red Cross but with local partners DIPECHO in 2009 about 34 mln world-wide 10 mln for South East Asia Focus on preparedness measures incl. demonstrative small-scale mitigation, in particular through CBDRR Promotes regional & international DRR agenda & HFA Links with other EC instruments and other donors. Complements humanitarian aid actions: part of DG ECHO s humanitarian mandate to save lives EU DRR STRATEGY DIPECHO in Lao PDR Adopted by the European Union in May 2009 Improved coherence between EC instruments including DIPECHO Action Plan being prepared Will work through ongoing instruments until 2013: Mid term review of priorities i i (2009) Country programming and regional thematic lines Increased EC cooperation with ASEAN (incl. on DRR) New global instruments eg Global Climate Change Alliance Further steps will be prepared for the next financial period EU Member States committed DIPECHO in Lao PDR Funding (,000 ) 3 Nbr of projects DIPECHO in Lao PDR China Projects HA Partner Sector Amount ( ) Phongsaly Food Security Assistance (rodent crisis) 1,500, CARE CESVI CONCERN World Vision DIPECHO in Lao PDR (*including regional components) French Red Cross UNESCAP ADPC* MRC* UNDP ADP C* IFRC* WHO* Myanmar Luang Namtha Oudomxay Bokeo Luang Prabang Sayabouli Thailand Xiangkhouang FRC UNDP Vientiane Huaphanh One focal person from ECHO, based in Bangkok Vietnam Bolikhamsai MRC Khammouane UNDP FRC FRC Suvannakhet Saravane Sekong Champassack Attopu Food & Livelihoods 200,000 French / Food & Livelihoods/ 300,000 Disaster Preparedness Lao Red Cross Total 2,00,000 DP French / Lao Red Cross 215,050 Mekong River Commission / Asian Disaster Preparedness 118,000 Centre* UNDP / ADPC* 115,300 World Health Organization * 99,000 IFRC * 61,500 Total 608,850 1

20 Since 2007 programming, 2006 evaluation Continued efforts to avoid gaps in programming Orientations identified for still valid Actions in Lao PDR will continue Lao PDR: 5.5% funding since beginning; 6% in Renewed CBDRR pilot (with Red Cross) Continued: Flood preparedness capacity-building of Red Cross DRR integration into education sector New: DRR integration into health sector. Potentials for consolidation of actions & scaling up at higher administrative levels? Flood preparedness and local planning World Bank GFDRR to use experience developed under MRC/ADPC? Other donors: need to promote further? More community-based programmes to feed-in? DRR integration into sectors Education: at which level? Which activities? Health: consolidate and test? Agriculture, livelihood, food security? CBDRR pilots Consolidate CBDRR, RC and other models (expand EWS, contingency planning etc.)? Identify new models eg in mountains, ethnic groups? Integration of DRR methodologies into ongoing development programmes Address existing or newly identified needs Lessons learned from recent emergencies Compatible priorities: preparedness to respond, livelihoods, rather than disaster preparedness? Capacities: of the NDMO, of implementing agencies = build first, rather than overstretch? Capacity-building, ildi in coordination with other initiatives iti (at national and/or sub-national levels) Aim at guidance tools for a range of actors Develop or standardise tools and methodologies for development agencies, officials (eg PDMC, DMDC), teachers and children = service providing ToTs IEC materials Public campaigns etc. Support the continued development of a DRR framework and its implementation at all levels: Link with Disaster Management Programme being prepared (national level) Link with NAPA: integrated (DRR/CCA) implementing measures at local level = over a longer term? Documentation, dissemination of experience, coordination Some improvement but more efforts and support needed Use other countries experience, in particular for livelihood, education Impact assessment and measurement: in Lao PDR, pilots not yet completed. However, a framework could be developed between agencies. Proposed Priority actions Natural hazards: Continue flood preparedness but enhance other hazards and multi-hazard approaches Drought: focus on promotion and dissemination of experience; studies and research, promotion of good livelihood practices, training and capacitybuilding. Health (epidemics, AI) and pest infestation: only as side issues cannot be entry point Most hazard prone and vulnerable areas Topic of today s workshop 2

21 Using Information Technology for Disaster Management purpose is not new to the Red Cross movement and the French Red Cross Disaster Management Information System (DMIS) team and website hosted in Geneva by the International Federation of the Red Cross and Red Crescent Societies DIPECHO National Consultative Meeting 27 August Setha Palace Hotel Presentation of the Program Information Management System (PIMS) By Alexis de Morsier, French Red Cross in Laos The French Red Cross is currently developing some information system orientated to Disaster Management in Indonesia and Mynanmar just to mention about South East Asia In Lao PDR the French Red Cross has been developing a Project Information Management System (PIMS) over the last 4 years Initially for single project management purpose (internal micro management), and since 2008 and the DIPECHO Round 6 initiative, for a consolidated tool gathering selected data on disaster management from different sources (external macro management), is it to say from FRC, LRC, NDMO as well as some UN agencies and NGOs. Part I Screen Presentation of the FRC PIMS Part II Live Presentation of the PIMS for NDMO

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24 The DMIS for NDMO, as presented today is still under development, for a completion expected by year s end at the conclusion of the DIPECHO Round 6 initiative As clearly agreed with DIPECHO, such tool was only designed as a pilot version that should demonstrate the pertinence, feasibility and added value of applying the Information Management concept to the LRC and NDMO activities. It is the embryo of what could become of full DMIS to the service of a Disaster Management platform in Lao PDR, whether the experience is successful and additional funding is committed.

25 In order to make progress such pilot version as much as possible, we ask for the kind support of the Inter Agency Standing Committee in Disaster management from the UN system, as well as the commitment of the INGO Network, in providing access to valuable information they have (i.e. village list of flood 2008 relief activities, satellite imagery ). It is a tool of great potential for development up to becoming a real Disaster Management Information System (DMIS), built on well stabilized technologies, and user friendly. The French Red Cross will be glad to renew its technical and operational support in order to achieve the goal of setting up a DMIS in Lao PDR. Thanks for your attention

26 11/4/2009 Disaster Recovery and Risk Management projects Operationalizing the Strategic Plan for Disaster Management (NDMO and WREA) Strengthening Capacity for Disaster Recovery Planning (MPI and NDMO) World Bank, August 2009 Objectives Operationalizing the Strategic Plan for Disaster Management Mainstreaming the DRR into the development agenda Strengthening the NDMC s coordinating role for Disaster Preparedness, Response, and Recovery Assisting DRR related actions on the ground at the provincial and district level to the communities Specific Support for Flood Preparedness (early warning) Activities I. Analysis of the Existing Institutional Capacity and Legal Framework II. Assisting in Implementing the DRR Strategy III. Strengthening the Early Warning System IV. Institutional Strengthening through Capacity Building on DRR V. Mainstream DRR into Development Agenda Total Cost: US$918,500 Activity I: Analysis of the Existing Institutional Capacity and Legal Framework rapid review of the existing legal and institutional framework for the NDMC, particularly regarding the recent major flood in the country, and assess the adequacy for preparedness (including early warning), response and relief, and damage assessment and recovery planning. Duration: 3 Years (January 2009 December 2011) Activity II: Assisting in Implementing the DRR Strategy Develop a national implementation strategy for SPDM to set out the priority and targets; Compile information regarding flood and drought risks from various institutions such as the Mekong River Commission (MRC); Identification of a few provinces based on the identified flood and drought risks; Preparation of the province/district disaster preparedness plan through a river-basin approach; Activity III: Strengthening the Early Warning System Updating the hydrological stations in the high priority basins; Technical assistance (including modeling) to improve the capacity for forecast for the priority basin; Technical assistance for the selected provinces, districts, and communities to increase awareness and responsiveness; Technical assistance to improve communication between the Department of Hydrology and Metrology, WREA and the NDMC/NDMO; 1

27 11/4/2009 Activity IV: Institutional Strengthening through Capacity Building on DRR Establish a DRR training program at the identified training institutions, which would then provide training to the identified provinces, districts and communities. Activity V: Mainstream DRR into Development Agenda. developing agriculture practices incorporating flood and drought risks; developing investment plan for education and health incorporating flood and other disaster risks; developing priority investment plans based on the province and district preparedness plan; and implementing the plan for Khammouane Province with the support of the Bank financed Khammouane Development Project. Organizing a series of workshop to help DRR being integrated into the next round of National Economic and Social Development Plan (NESDP), Climate Change Initiatives, and the Bank s CAS and other development partners strategy documents. Implementation Arrangement Overall Arrangement Main Counterpart: NDMC NDMC assigns the two institutions: NDMO and WREA I. Analysis of the Existing Institutional Capacity and Legal Framework (NDMO) II. Assisting in Implementing the DRR Strategy (NDMO) III. Strengthening the Early Warning System (WREA) IV. Institutional Strengthening through Capacity Building on DRR (NDMO) V. Mainstream DRR into Development Agenda (NDMO) Activity I, II, IV, V = US$618,500 Activity III = US$300,000 Implementation Arrangement Technical Arrangement Steering Committee NDMC (MSWL, WREA, MPI?) Technical Committee (Coordination and monitoring) NDMO WREA (Department of Hydrology and Metrology) Implementing agency; Overall: NDMO? WREA? NDMO: Activity I, II, IV, V WREA: Activity III Day to day management NDMO Manager Activity Team (I, II, IV, V) WREA Manager (DMH) Procurement Committee Would have two committees: WREA and NDMO Implementation Arrangement Financial Arrangement Funding Funds would be given to GoL; Grant agreement would be sent to MOF; MOF will open a special account (designated account); Sub-account would be established within NDMO and WREA Implementation Arrangement Flow of the Fund Steering Committee - within the NDMC (NDMO, WREA) Implementing Unit within the NDMO/WREA (National Project Director, Project Manager) Activity it Implementation ti Team assigned for each activity (Activity I V) Procurement Committee to be assigned Main Consultant ADPC (sole source if agreed) estimated to cost US$486,000 2

28 11/4/2009 Objectives Strengthening Capacity for Disaster Recovery Planning To strengthen the capacity of the Government in carrying out Damage and Loss National Assessment (DALNA) to measure the impact of natural disasters Total budget: US$ Project implementation period: 2 years Activities Strengthening institutional structures and technical capacity to conduct DALNA Developing country specific knowledge base to conduct DALNA Establishing a permanent cadre of Government and supporting partner organizations that are part of the institutional structures to assess the impact of natural disasters Preparation of the Post Flood Recovery Plan. Testing and finalize of the DALNA procedures Activity I: Strengthening institutional structures and technical capacity to conduct DALNA Strengthening of an institutional structure to support DALNA, including clarification of roles and responsibilities of the NDMC, MPI, line ministries, provinces, and development partners; Development of TOR to conduct DALNA including cost sharing for future damage assessment activities, Development of Standard Operating Procedures (SOP)including guidelines in both Lao and English to conduct DALNA Activity II Developing country specific knowledge base to conduct DALNA Development training manual; Development guidance notes for sector specific assessments; Development of Questionnaires/survey forms for the assessment; Development of DALNA Handbook, Development of Standard reporting format on assessment results Activity III Establishing job description for the cadre to which training on DALNA to be provided. Providing resource person for conducting training in few provinces in field level data collection Providing resource person for conducting training on sector analysis for DALNA Providing resource person for conducting training on macro economic analysis for DALNA Activity IV Provide technical assistance to MPI and sectoral ministries to help establish a methodology for preparing a post flood recovery plan by prioritizing sector and the provinces for post flood recovery support; incorporating disaster mitigation elements into the public investment to mitigate future flood risks; integrating preparedness into investments, and monitoring the progress and impacts on the post flood recovery 3

29 11/4/2009 Activity V Provide technical assistance in testing in future flood and help GoL in finalizing the DALNA procedure with quality assurance mechanism for the procedures and data collection and processing. Undertake training for the trainers (identified training institutions) and guide a few training to be carried out trained trainers at the provinces and districts. 4

30 Possible Topics Group 1) Lessons learned from 2008 & 2009 DIPECHO National Consultative Meeting in Lao PDR Working Groups 27 August 2009 Group 2) Linkages national-sub-national levels Group 3) DRR in education sector Groups 4) DRR in livelihood sector Group 5) Public campaigns [Group 6) Climate Change] Rationale Use experience from Government, implementing agencies (DIPECHO and non DIPECHO), other actors Build on lessons from ongoing and past programmes and programming g Build on ongoing coordination mechanisms (through DRR Forum etc.) Take into consideration recent developments (IASC coordination, draft DM Programme, new programmes and potentials for linkages) Objectives Stir discussions Propose a few practical actions for DIPECHO s next Programme Propose criteria for selecting areas and target groups Identify how DIPECHO can contribute to the DRR integration into development elopment programmes, as well as transfer of experience & knowledge Identify how better linkages be established with ongoing or planned initiatives Where needed, identify recommendations for actors others than DIPECHO Select a minimum of issues to be discuss and focus the discussions and expected outputs WG Process Duration of WG: 2 hours in total Introduction by facilitator Idenfication of rapporteur Discussions Reporting (a few bullet points) A few minute verbal reporting in the wrap up session (afternoon) Reference: DIPECHO Priority Actions Local Disaster Management components: EWS, mapping & data computerisation, local capacity building, training Institutional linkages: advocacy, facilitation of coordination, institutional strengthening g Information, education, communication: public awareness raising Small scale infrastructure and services Stock building of emergency and relief items at local level 1

31 List of Participants for DIPECHO NCM in LAO PDR organization name position telephone/fax Donors and IFIs ADB (Asian Development Bank) Thiphasone Donekhamyoy Senior Project Assistant (Infrastructure) T: ext. 109 F: AusAID Rakounna Sisaleumsak Senioir Program Officer (Rural Development) Development Cooperation Section T: ext. 114 F: AusAID Dulce Carandang- Simmanivong Senior Program Manager Development Cooperation Section T: ext. 227 F: Mobile: French Embassy Mrs Marianne Pouget Premier Conseiller T: F: , Mobile: Japan Embassy Ms. Akemi ISHIKAWA Researcher/Adviser in Economic and Social Development T: ext.30 F: , Mobile: JICA Mr. Kayasith SADETTAN Program Officer T: F: Embassy of Sweden/Sida Mr. Mikael Bahrke Programme Officer & Controller Tel: World Bank Sombath Southivong Senior Infrastructure Specialist T: ext. 228 F: Mobile: Partner and Non Partner CARE Henry Braun Country Director CCL Manivone Vorachak Director in Lao PDR CESVI Giacomo Agosti Desk Officer & Project Development T: ext. 103 F: Mobile: T: F: Mobile: T: F: CESVI Rocco Busco Project Administrator French Red Cross David Boisson Head of Delegation T/F: T: Mobile: French Red Cross Benoit Gerfault Programme Manager French Red Cross Cédric HOEBRECK Disaster Risk Reduction Project Manager T/F: Mobile: , French Red Cross Alexis de MORSIER IT consultant for the French Red Cross - DIPECHO PIMS developer Danish Red Cross Prasith Viengprasith Programme Officer viengprasith@drk.dk T: , F: Danish Red Cross Viengprasith Thiphasouda Programme Officer prasith@drc.laopdr.org thiphasouda@yahoo.com T: , F: Lao Red Cross Dr. Bountheung Menevilay Head of Disaster Preparedness and Relief Division laodphq@laotel.com T/F: Mobile: IFRC Seng SAMBAN Regional Disaster Managment Program officer seng.samban@ifrc.org T: ext. 207 F: Mobile: OXFAM Australia Manivanh Suyavong Overall Project Coordinator manivanhs@oxfam.org.au T: F: OXFAM Australia Elaine Montegriffo Program support Coordinator, Lao PDR and Cambodia, and based in Melbourne office elainem@oxfam.org.au T: F: Page 1 of 3

32 List of Participants for DIPECHO NCM in LAO PDR organization name position telephone/fax OXFAM Belgium Dominique Van der Borght Regional Liaison Officer OXFAM Belgium Bong Munsayaphom Program Coordinator T: , F: Mobile: T: , F: Mobile: SC Australia Ounkham Souksavanh Deputy Director Programs T: , F: HelpAge International Meredith Wyse Country Programme Manager T/F: Mobile: Plan International (Plan) Terence McCaughan Country Coordinator T: T: World Vision Jacqueline Degerman Senior Manager, Sector Initiatives T: T: ext. 123 F: Mobile: NDMOs and Government Line Agencies or Relevant Institutions NDMO NDMO Mr. Prasith Deth Phommatheth Khamphao HOMPHANGNA Director General of Social Welfare Dept. Deputy Director General Ministry of Labour and Social Welfare National Disaster Management Office (NDMO) Mr. Kindavong Luangrath Technical Senior Official T: F: NDMO Vilaykham Technical Staff Ministry of Foreign Affairs Ms. Bounphady INSISIENMAY EU Desk Officer T: ext. 321 Mobile: Ministry of Foreign Affairs Mr. Viengkeo Khaopaseuth Officer, ASEAN Department Ministry of Health Dr. Synouonphonkh Ministry of Industry and Commerce Mr. Somphong Soulivanh Director of Industrial Environment Division T: ext.130 F: Mobile: Ministry of Information and Culture Mr. Khoun Sounantha Deputy Director T: F: Mobile: Ministry of Public Works and Transportation Khamphanh Vanthana The Ministry of Public Security Mr. Soulisack Deputy Head of Divisions Ministry of Education Mr. Thay Phommasoulin Deputy Head of Research Div. UN Agencies and Regional Agencies ADPC Thanongdeth Insisiengmai Program Manager Disaster Management Systems T: F: Mobile: ADPC Somvath Keokhamphoui Program Coordinator Disaster Management Systems T: F: ADPC Ms. Phitsamai Coordinator Phitsamai27@yahoo.com MRC (Mekong River Commission) i Komar KHUON Regional Flood Management Consultant t T: ext komar@mrcmekong.org F: Mobile: Page 2 of 3

33 List of Participants for DIPECHO NCM in LAO PDR organization name position telephone/fax UN Dr. Judy Kimaru Emergency Management and Coordination Officer Office of the UN Resident Coordinator T: F: Mobile: UNFPA Pafoualee Leechuefoung NPO T: UNICEF Victoria C. Juat Chief of Child Protection Section Emma Auiñot Head of PRRO (Protracted Relief and Recovery Operation) T: T: ext F: Mobile: Laura Melo Communication Officer T: F: Mobile: WHO Laos Dr. Asmus Hammerich Programme Management Officer (Health Systems) T: F: Mobile: WHO Laos Supachai Douangchak, MD National Professional Officer (Health Systems) T: F: Mobile: Media LAO T.V. Somphone Reporter EC Delegation to Lao PDR and ECHO/DIPECHO SEA EC Delegation Mr. Henry Prankerd Charge d'affaires: EC Delegation Ms. Hélène Quentrec Attache of coperation ECHO RSO David Verboom HRSO ECHO/DIPECHO Cecile PiCHON DRRC ECHO/DIPECHO Thearat Touch DRRA ECHO/DIPECHO Suwannee Promyarat Secretary / PA suwannee@echo-bangkok.org T: F: T: F: , T: F: T: F: T: F: T: F: CC: For Information Only Translator Hatsoulith Translator hatsoulith@yahoo.com Headset Service Anousone Translator Page 3 of 3

34 EUROPEAN UNION UNION EUROPEENNE DELEGATION OF THE EUROPEAN COMMISSION TO LAO PDR DELEGATION DE LA COMMISSION EUROPEENNE EN RDP LAO Press release Vientiane, 27 August 2009 Disaster Risk Reduction: Building on the lessons from recent disasters Assessing the lessons learned from the 2008 severe floods and the slow-onset rodent infestation, in order to improve risk reduction measures and planning: this is the theme for a national consultative meeting being held today in Vientiane. At the invitation of the European Commission Humanitarian Aid department (ECHO), the Government of Lao PDR through the National Disaster Management Office, the Ministry of Foreign Affairs and Line Ministries, aid agencies, international organisations and other donors have come together to review best practices in disaster risk reduction and identify priority areas for future interventions. The outcome of the discussion will feed into the next programming cycle of the European Commission s disaster preparedness programme DIPECHO, as well as into the Commission s longer term instruments. The experience shows that better prepared communities can strive through disasters with less damages and losses, said Mr. Henry Prankerd, Chargé d'affaires of the EC Delegation. Taking into consideration the disaster factor in development programmes will help in the long run the most vulnerable communities. As an important step in our commitment to implement the Hyogo Framework for Action, the European Union recently approved a Disaster Risk Reduction Strategy. This will impact positively on the design and implementation of our assistance, including to Lao PDR. Since 1998 the European Commission has funded 21 disaster preparedness projects in Laos for a total of 2.8 million including regional components. The emphasis has been on reducing the impact of floods for populations most at risk, training of local authorities, improved local planning and preparedness capacities of local communities, in particular children. The Programme also supports the integration of Disaster Risk Reduction into the education and health sectors, as well as capacity-building of the Lao Red Cross Society The new 18 month programming cycle will start in early A 10 million enveloped is proposed across South East Asia including Lao PDR. The DIPECHO programme is only one part of the European Commission s contribution to disaster risk reduction efforts in Lao PDR. Rural development, environmental protection, food security measures and climate change adaptation are also vectors for integration of such components. The European Commission has also met humanitarian needs of the most vulnerable following the 2008 floods and the 2009 rodent infestation with a 2 million contribution. *** For further information please contact Ms. Cécile Pichon, Disaster Risk Reduction Coordinator at: +66 (0) /35 or Mr. Anousa Kounnavong at th Fl Sihom Commerce Center Building, Luang Prabang Road, Vientiane, Lao PDR. P.O. Box: 9325; Tel: ; Fax: / DELEGATION-LAOS@ec.europa.eu Web:

35 Humanitarian Aid in Lao PDR The European Commission (EC) has been providing humanitarian aid to vulnerable people in Lao PDR since 1993, supporting activities such as the provision of medicine and medical equipment to health centers, demining, the setting-up of safe drinking water and sanitation systems along with small infrastructure projects aiming to increase food security levels. At present, Lao PDR is more in a state of chronic rural poverty than emergency. As a consequence, the European Commission phased out its humanitarian activities in 2007 and focused on development programmes, mainly in food security and demining. However, the Commission's Humanitarian Aid department (ECHO) remains ready to respond if any disasters arise, as in 2008, and continues supporting vulnerable people living in disaster-prone areas with disaster pre- paredness meas ures. EC humanitarian aid since 1993 In response to conflict/natural disasters Disaster preparedness 15.8 million 2.1 million Assisting the victims of natural disaster A rodent outbreak in Northern Laos in 2008 has caused massive destruction of crops and food stocks, leading to acute food shortage in seven upland provinces. The slow onset nature of this crisis was revealed at the release of an Emergency Food Security Assessment made by the United Nations World Food Programme () in April ECHO, joined by the EC Delegation, carried out a field assessment in May. The outcome confirmed the need for urgent food assistance for approximately 110,000 people. ECHO has therefore made available 1.5million for immediate food distributions to the most affected people, thereby bridging the food gap until the next harvest in October. In August 2008, tropical storm Kammuri hit the coastal areas of Vietnam producing heavy rains and floods in northern and central provinces of Lao PDR. The EC, through ECHO, released 500,000 to provide support in the worst affected areas in six provinces in Lao PDR. ECHO s funding, channelled through the World Food Programme () and the French Red Cross (FRC), assisted the most vulnerable people, providing them with food, seeds, fertilisers; as well as the emergency rehabilitation of irrigation systems and reclamation of paddy fields. The funding came to an end in April Reducing the impact of natural disaster (DIPECHO) Large areas of Lao PDR are prone to floods and landslides, and the country's vulnerability to such disasters has increased as a result of illegal logging and deforestation. Photo credit: Alvaro De Vicente/ ECHO Bangkok Since 1998, ECHO provides support to the people of Lao PDR through its Disaster Preparedness Programme (DIPECHO) aiming to assist vulnerable people living in the main disaster-prone areas of the country in reducing the impact of natural dislivelihoods. These asters on their lives and projects strengthen the local disaster preparedness capacity by developing the communities' response capacity to risks. The Lao and French Red Cross Societies are DIPECHO partners in Lao PDR, in addition to regional partners such as IFRC, UNDP, WHO and Mekong River Commission (MRC). The European Commission is the European Union s executive arm. It is also one of the biggest sources of humanitarian aid in the world. Through its Humanitarian Aid department (ECHO), the Commission provided 937 million for humanitarian programmes outside the EU in This does not include the aid given separately by the EU's 27 Member States. EC humanitarian support went to projects in more than 70 countries. For humanitarian aid, ECHO works with about 200 operational partners, including UN agencies, the Red Cross and Red Crescent movement and nongovernmental organisations. Web: For more information contact ECHO s Regional Support office in Bangkok, Tel: + 66 (0) /36 Focal point Lao PDR: David Verboom,Head of Regional Support Office hro@echo-bangkok.org Regional DRR Coordinator: Cécile Pichon drrc@echo-bangkok.org Last updated: June 2009

36 Humanitarian Aid in Lao PDR ECHO/DIPECHO projects in China Myanmar RESPONSES DISASTER PREPAREDNESS Luang Namtha Oudomxay Bokeo Luang Prabang Partner Last updated: June 2009 Sayabouli Phongsaly Huaphanh Xiangkhouang FRC UNDP Vientiane Sector Amount ( ) Food Security Assistance 1,500,000 (rodent crisis) Thailand Food & Livelihoods 200,000 FRC/ Lao Red Cross Food & Livelihoods/ Disaster Preparedness 300,000 Total 2,00,000 French Red Cross (FRC)/Lao Red Cross 215,050 Mekong River Commission (MRC)/ Asian Disaster Preparedness Centre (ADPC)* 118,000 UNDP/ ADPC* 115,300 World Health Organization (WHO)* 99,000 International Federation of Red Cross and Red Crescent Societies (IFRC)* 61,500 Total 608,850 * Regional projects Vietnam Bolikhamsai Response MRC Khammouane UNDP FRC FRC Suvannakhet Disaster Preparedness Provinces affected by rodent outbreak Saravane Champassack countrywide MRC IFRC WHO UNDP/ADPC Sekong Attopu