An Introduction to the Caltrans SRTS Non-Infrastructure Program and Federal Aid Process

Transcription

1 An Introduction to the Caltrans SRTS Non-Infrastructure Program and Federal Aid Process Welcome! The webinar will begin shortly. To hear audio, dial (Access code ; Audio PIN shown after joining webinar) or listen through your computer speakers.

2 Today s Speakers Dawn Foster, Caltrans Headquarters SRTS Coordinator Sean Yeung, Caltrans District 8 Local Assistance Engineer John Hoole, Caltrans District 3 Local Assistance Engineer Germaine Belanger, Caltrans NEPA Delegation and Environmental Compliance Office Patti Horsley, California SRTS Technical Assistance Resource Center

3 Webinar Overview Introduction to the Caltrans SRTS NI Program Who to know and where to go Request for Authorization (RFA) to Proceed for SRTS NI Projects Preliminary Environmental Screening Form for NI Projects (PES-NI) TARC is here to help

4 Congratulations New SRTS Cycle 3 Projects! $23.5 million requested for NI projects $15.8 million awarded to 40 NI projects 99 Infrastructure projects awarded for $50.6 million Complete and approved project list found here: s_list.htm

5 California s SRTS Structure Caltrans HQ Division of Local Assistance (DLA) Caltrans District Offices California SRTS Technical Assistance Resource Center (TARC) at UCSF/CDPH SRTS Coordinator, Dawn Foster District Local Assistance Engineer (DLAE), SRTS Coordinator, DBE Coordinator, and more Four Regional Coordinators Manages California s SRTS and SR2S Programs Approves any scope/budget change Reviews Authorization Package (RFA) and any scope/budget changes and submits to HQ DLA for Approval NI Program technical assistance, training, and support Provides guidance and coordination for California s overall SRTS and SR2S programs Receives and processes invoices and progress reports Develops educational resources and tools for NI programs First point of contact for federal aid questions

6 Caltrans Websites to Know SRTS Webpage District Contacts

7 More Websites for Project Implementation Local Assistance Procedures Manual (LAPM) Local Assistance Program Guidelines (LAPG) Office Bulletins (OB) - supersede specific DLA policy and/or procedural publications, including forms m Sign up for Caltrans Division of Local Assistance Updates - announcements on call for projects and policy changes

8 Terms to Know Federal Transportation Improvement Program (FTIP/FSTIP) capitol listing of all transportation projects proposed in a region over a specified time period RFA Request for Authorization package E-76 Form that provides Federal Authorization to Proceed Master Agreement (MA) agreement between State and Local to comply with all federal and state laws, regulations, policies and procedures Program Supplement Agreement (PSA) an agreement that provides project-specific information that amends the MA

9 Request for Authorization (RFA) to Proceed for NI Projects

10 Key Steps in Federal-aid Process Step 1: Notification of Award (CT District) Step 2: Projects amended into FTIP (CT/MPO) Expect 2-6 months for Amendment Step 3: LA requests MA from DLAE if not on file with Caltrans Expect 1-2 months for Approval Step 6: Caltrans prepares PSA, executed by LA *CE is complete Expect 1-2 months for Approval Step 5: FHWA issues E-76 Approval Expect 6 weeks for Approval Step 4: LA submits Package (RFA) to request Authorization to Proceed (E-76) to District *PES (NI) is submitted Step 7: LA begins work. Submits invoices & progress reports to District at least every 6 months

11 Step 2: FTIP Programming Policy for NI Projects Caltrans and MPO amend projects into FTIP Do not neatly fit in traditional transportation project phases Most programmed under Grouped Project Listing or Lump-sum projects; can also be programmed individually Processed under the Construction phase To check your project s status: s/tip_2011.htm

12 Step 4: Submit RFA to Proceed with NI Project To be submitted by Responsible Local Agency (LA): Exhibit 3-Q - RFA to Proceed with NI Project Exhibit 3-E - RFA data sheet FTIP/FSTIP programming document Finance letter (signed by LA) NI project work plan (Exhibit (New), Chapter 3), in lieu of the traditional PS&E Copy of SRTS-NI project application Environmental document - Preliminary Environmental Screening Form for Non-Infrastructure Projects (PES-NI) and Categorical Exclusion (CE) (Exhibit (New), Chapter 6) DBE determination (only check a box on 3-Q) CTC Allocation (N/A for SRTS)

13 Step 4: Find Caltrans LAPM Forms in Word orms.htm

14 Exhibit 3-Q, Page 1 To: (DLAE Name) Date: District Local Assistance Enginee FTIP/FSTIP ID: Refer to FTIP Project ID Caltrans, Office of Local Assistance Federal Project No: District Contact to Provide (District Address) EA: N/A PPNO (For STIP Projects): N/A Project Description: Dear (DLAE Name): In order to begin federally reimbursable work for the above-referenced non-infrastructure project, we request that you secure Federal Authorization to Proceed and the obligation of funds. The federal funds requested will not exceed those provided to this agency in the federally approved Federal Transportation Improvement Program (FTIP)/Federal Statewide Transportation Improvement Program (FSTIP). Attached are the following documents required to authorize this phase of work: Request for Authorization Package X Completed Request for Authorization Data Sheet (Exhibit 3-E) X Copy of FTIP/FSTIP Reference X Completed Finance Letter (Exhibit 3-O) X NI project work plan, including project budget, schedule and deliverables Toll Credit Usage N/A for SRTS NI Project This project will use Toll Credit. It is fully funded. This project will NOT use Toll Credit. Field Review Form (Exhibit 7-B) Completed Field Review Form (Exhibit 7-B), or X Project Application for SRTS-NI, or TE Environmental Document Categorical Exclusion (CE). Approval Date:. X Preliminary Environmental Screening Form for Non-Infrastructure Projects (PES-NI) Disadvantaged Business Enterprise (DBE) Project by Project Determination All work for this phase of the project will be performed by local agency staff. For consultant contracts an Underutilized Disadvantaged Business Enterprise (UDBE) goal will be established for each contract and the Local Agency Proposer UDBE Commitment (Consultant Contracts) (Exhibit 10-O1) will be submitted with the proposal. Within 15 days of contract execution, the Local Agency Proposer DBE Information (Consultant Contracts) (Exhibit 10-O2) shall be forwarded to the DLAE. California Transportation Commission (CTC) Allocation X A CTC allocation is not required, or A CTC allocation of $ (federal/state) funds was made at the meeting of the CTC, or

15 Exhibit 3-E, Page 1 EXHIBIT 3-E - REQUEST FOR AUTHORIZATION TO PROCEED DATA SHEET(S) PROJECT REFERENCE DATA DIST CO RTE AGNCY: XX-XX-XXXXX FEDERAL PROJECT NO.: XXXXXX CALTRANS EA: N/A FTIP / FSTIP ID: XXXXX PPNO (STIP): N/A CTIPS REFER. NO.: N/A BRIDGE NO.(s): N/A RESPONSIBLE/IMPLEMENTING AGENCY RESPONSIBLE AGENCY: XXXXX IMPLEMEN. AGENCY: XXXXX PROJECT DESCRIPTION PROJECT TITLE: Use Program Name from Application WORK DESCRIPTION: See Attached Work Plan PROJECT LOCATION PROJECT LOCATION: Indicate City or County and School Locations URBAN (IZED) AREA: CONG. DISTS.& % s: RURAL (Y/N): INDIAN RESERV. :(Y/N) TOLL ROAD: (Y/N) FEDERAL AID ROUTE FED-AID SYSTEM: (Y/N) Other Federal Aid System STATE HWY: (Y/N) XX ADMINISTERING AGENCY LOCAL or CALTRANS (CT): Local FUNTCIONAL CLASSIF. : N/A STATE ROUTE: N/A IF CT, PROJ. MANAGER: THIS FEDERAL AUTHORIZATION REQUEST OVERSIGHT: [ X ] DELEGATED or [ ] HIGH PROFILE ADV. CON. (Y/N): No 100% SAFETY (Y/N): No COST SUMMARY: Construction PHASE OF WORK TOTAL FED PART FED 1 FED 2 STATE OTHER LOCAL PREV. OBLIG $0 $0 $0 THIS REQUEST $XXX $XXX $XXX SUBTOTAL $XXX PHASE OF WORK TOTAL FED PART FED 1 FED 2 STATE OTHER LOCAL PREV. OBLIG THIS REQUEST SUBTOTAL TOTAL $XXX $XXX $XXX FEDERAL DEMONSTRATION PROJECT INFORMATION N/A PUBLIC LAW, SECTION: LEGISLATIVE. PROJECT NO.: RELATED DEMO PROECTS: FEDERAL DEMO ID: ESTIM. CONST. DATE:

16 Exhibit 3-E, Page 2 Exhibit 3-E Request for Authorization to Proceed Data Sheet(s) Local Assistance Procedures Manual FTIP / FSTIP DATA MPO/RTPA NAME: XXXX FTIP / FSTIP YEAR: XXXX FED. FUNDED PHASES: CON SHEET OR AMD. NO.: XXXX APPROVAL DATE: XXXX FED FUND TYPES/TOTALS: APPRV D EPSP (Y or N): XXX DISADVANTAGED BUSINESS ENTERPRISE (DBE) SUBMITTALS; Race Conscious Implementation Agreement (Exhibit 9-A) CT APPROVAL DATE: XXXX Local Agency DBE Annual Submittal Form (Exhibit 9-B): FED FISCAL YEAR: XXX CT APPROVAL DATE: XXX INITIAL AUTHORIZATION & ESTIMATED COMPLETION DATES PHASE OF WORK INITIAL FEDERAL AUTHORIZATION DATE ESTIMATED COMPLETION DATE PE RW CON Month/Year ENVIRONMENTAL DATA NEPA DOCUMENT TYPE: SEE PES (NI) Form [ ] CE TBD Date Caltrans SEP/DLAE signed CE Form (use the latest date) [ ] EA / FONSI Date Caltrans DD (DDD or designee) signed the FONSI [ ] EIS / ROD Date Caltrans signed the ROD EIS Number Year of Public Release of EIS and EIS number (assigned by FHWA) AIR BASIN (For CMAQ Program Funds) R/W ESTIMATE N/A UTILITY RELOCATION / ADJUSTMENTS R/W ACQ PARCELS: $ UTILITY OWNER UTILITY TYPE COST TO RELOCTE RAP (FAMILY): $ (BUSINESS): $ LRH/HRDSHP: $ UTILITIES: $ TOTAL UTILITY RELOCATION COSTS SUPPORT: $ TOTAL: $ DESCRIPTION OF R/W PARCELS BY TYPE OF ACQUISITION/ACTIVITY # PARCELS ACQUISITION TYPE AND/OR ACTIVITY # ACRES EST. COST R/W CERTIFICATION R/W CERT. NO. N/A LOCAL AGENCY COMMENTS Date Approved by Caltrans:N/A THIS REQUEST PREPARED BY: AGENCY CONTACT FOR PROGRAM SUPPLEMENT AGREEMENT NAME:XXXX NAME: XXXX TITLE:XXXX TITLE: XXXXXX PHONE NO.: XXXX PHONE NO:XXXXX XXXX@XXXX.XXX XXXX@XXXX.XXX Distribution: DLAE

17 Example SRTS NI Project Finance Letter DEPARTMENT OF TRANSPORTATION Date: DIVISION OF ACCOUNTING Agency: LOCAL PROGRAM ACCOUNTING BRANCH Fed Project No.: Example - SRTS NI Project ATTN: PPNO.: Bridge No : Work on State Highway (Y or N): If yes, provide following: Administered by State or Local? Project Manager Name: Accounting Program Code(s): TO TAL FEDERAL FEDERAL FEDERAL STATE LO CAL Coop or Contribution Agrmnt No.: CO ST O F PARTICIPATING FUND FUND MATCH MATCH O THER WO RK CO ST TYPE (1) TYPE (2) FUNDS FUNDS FUNDS EA No.: PRELIMINARY ENGINEERING Agency Preliminary Engineering State Furnished Preliminary Engineering Overhead at % RIGHT OF WAY (R/W) Purchase Costs Relocation Assistance /Utility CO NSTRUCTIO N Contract Items Utilities Supplemental Work Contingencies Trainees Agency/State Furn. Mat. Contract Total: $XXX,XXX $XXX,XXX $XXX,XXX CONSTRUCTION ENGINEERING Agency Construction Engineering State Furnished Construction Engineering Overhead at % State Furnished Materials Testing Overhead at %, Subjob Striping by Agency Force Account Work by Agency TO TALS: $XXX,XXX $XXX,XXX $XXX,XXX Federal Participation: 100% Certification For questions regarding finance letter, contact: Federal Appn. Code(s): I certify that this Finance Letter accurately reflects the Printed Name: Federal Reimbursement Rate(s) for Progress Invoice: current cost estimate for all phases of the project Telephone No.: obligated but not fully expended. PHASE FED (1) FED (2) Signature : PE Title : R/W Project location : CO N 100% CE Remarks :

18 Sample NI Project Work Plan (Found at end of Chapter 3 LAPM Forms, Exhibit (New)) Non-Infrastructure Project Work Plan (Sample) (This sample is for projects performed by local agency staff. It may be modified for work performed by consultant.) Date: Jan. 01, 2011 Project Number: SRTSLNI-XXXX(XXX) Project Location: In the City of Any Town, from Somewhere to Anywhere Project Description: Task Summary: Start End Cost Task "A" Task Name Month-Year Month-Year $ Task "B" " " " $ Task "C" " " " $.. " " " $.. " " GRAND TOTAL " $ $ TASK "A" DETAIL: Task Summary: Schedule: Start Date: Month-Year End Date: Month-Year Activities/ 1 Deliverables: 2 3 " " Staff Costs: Staff Time Hours Rate Total $ Party 1 - Position/Title Party 2 - Position/Title " " Staff Costs: Task Notes: Indirect Costs: Total Staff Costs: Other Costs: Travel: Equipment: Suppies/Materials: " " Other Direct Costs: Total Other Costs: TASK GRAND TOTAL: Repeat Task Details table for all identified tasks Include a Gantt Chart for the tasks, if appropriate.

19 NI Work Plan cont. Work Plan defines project scope as approved for funding in the application Any change to project scope requires advance approval from Caltrans prior to beginning work No guarantee that Caltrans will approve changes Up to 10% of line item costs may be redistributed between line items as long as overall activity/deliverable cost remains the same Cost increases will not be granted except in very rare instances on a case by case basis Time extensions have been replaced by program delivery requirements

20 Caltrans Safety Program Delivery Status _status.htm Provides status of all local projects funded by Caltrans Safety dollars If not meeting required milestones, will be red flagged

21 NEPA Approval District Environmental reviews PES (NI) and if sufficient prepares and approves the CE The PES (NI) Preliminary Environmental Screening Form will be discussed in more detail shortly

22 Right of Way Since NI projects will not involve right of way acquisition or utility relocation, FHWA has agreed with Caltrans that Right of Way Certifications will NOT be required

23 Non-Discrimination and Disadvantaged Business Enterprise (DBE) Non-discrimination provisions apply to all programs and activities of federal-aid recipients, subrecipients, and contractors, regardless of tier (49 Code of Federal Regulations (CFR), Part 21). Caltrans is required under 49 CFR, Part 26 to administer a DBE Program. The DBE Program is intended to ensure a level playing field and foster equal opportunity in federal-aid contracts. For RFA to Proceed, only need to check box on Exhibit 3-Q

24 DBE Resources Free Training on DBE Program: DBE District Coordinator contact information: District 1: Jen Buck at (707) or District 2: Sally Scott at (530) or District 3: James P Day at (530) or james.p.day@dot.ca.gov District 4: Moe Shakernia at (510) or moe.shakernia@dot.ca.gov District 5: Mikie Wickersham at (805) or mikie.wickersham@dot.ca.gov District 6: Rodney Bowen at (559) or rodney.bowen@dot.ca.gov District 7: Prem Goel at (213) or prem.goel@dot.ca.gov District 8: Sean Yeung at (909) or sean.yeung@dot.ca.gov District 9: Sardar Khan at (760) or sardar.khan@dot.ca.gov District 10: Jackie Smith at (209) or jackie.smith@dot.ca.gov District 11: Nickie Haynes at (619) or nickie.haynes@dot.ca.gov District 12: Homa Nouri at (949) or homa.nouri@dot.ca.gov

25 Preliminary Environmental Screening Form for NI Projects (PES-NI)

26 Understanding New PES (NI) Background: Form In recent years, there have been an increasing number of noninfrastructure projects eligible for federal-aid highway funds. This is in part a result of legislation allowing or mandating that a percentage of program funds (e.g., Safe Routes to Schools (SRTS), Transportation Enhancement (TE), and Congestion Mitigation and Air Quality (CMAQ)) be used for noninfrastructure projects.

27 Why Aren t NI Projects Exempt from NEPA? While non-infrastructure projects will not involve engineering design, right of way, ground disturbance or construction, they are still required to have environmental reviews because of the impact that some of these projects may have on the environment in unanticipated ways.

28 Current Policy Current policy requires the following for each Local Assistance federal-aid project: Completion of the PES form (8 pages, 36-questions) Screening by a qualified CT district PQS (PES form section) Preparation of a No Effect Memo by a qualified CT biologist (separate memo for file) Completion of a Transportation Air Quality Conformity Findings Checklist (2 pages, 15 steps) Concurrence by a qualified CT district Air Quality specialist Completion of a Categorical Exclusion Checklist (4 pages) Completion of a Categorical Exemption/Categorical Exclusion Determination Form

29 Current Policy cont. Completion of each item is required to affirm or negate a project s potential for impact and to document the project s compliance with federal environmental requirements. Projects having the greatest potential to impact environmental resources are those that involve ground disturbance and construction. A lower level of analysis and documentation may be appropriate for non-infrastructure projects or federal actions involving no ground disturbance. Prior to the PES(NI) there was no policy or procedure that allowed that lower level of documentation.

30 What s the difference between the Regular PES and the PES(NI)? The regular PES is used to determine whether an action has the potential to impact a resource protected by federal law, and if so, identifies further study, resource/regulatory agency consultation and permits that will be required. The PES(NI) is used to determine whether an action will have any ground disturbing components or activities that warrant the preparation of the regular PES.

31 How does the PES(NI) form work? The PES(NI) form guides the local agency through a series of questions to assist in determining whether all project components and activities are of a non-infrastructure nature.

32 How does PES(NI) Streamline the Federal Environmental Process? The PES NI provides for a lower level of analysis and documentation for noninfrastructure projects or federal actions involving no ground disturbance.

33 What am I actually saying with the PES (NI)? The only forms required for non-infrastructure projects are the PES(NI) form and CE/CE Determination form.

34 Applicability The PES (NI) only applies to local agency federal-aid non-infrastructure and non-construction projects off the State Highway System (also known as Local Assistance projects)

35 Locating the New PES(NI) Form and Instructions orms.htm

36 Completing the PES (NI) (top of page 1)

37 Procedures for Completing the PES(NI) The local agency should not complete the PES(NI) form until the following conditions are met: The project is programmed in the federally-approved FTIP/FSTIP The project will not involve R/W acquisition and/or physical construction of any facilities The local agency is ready to request federal Authorization to Proceed for the project

38 Project Information Section of the PES(NI) Federal-Aid Project No: (Federal Program Prefix-Project No., Agreement No.) Example: RPSTPLE 5017(020). Obtain federal-aid project number from your District Local Assistance Engineer (DLAE). This number is required in order for the District Local Assistance Environmental Generalist to process the PES(NI) form. To: (Name and address of district local assistance engineer to whom project has been assigned) From: (Name and address of local agency project engineer or manager) Is the Project ON the SHS? In order to use the PES(NI) you will need to answer NO to this question. Local agency projects on the SHS are processed as State Highway Projects in accordance with procedures set forth in the Caltrans Project Development Procedures Manual. This is, in part, based on the Department s statutory obligation to plan, design, construct, operate and maintain the SHS as well as its actual ownership of the SHS. As owner of the right of way, the Department is the entity ultimately responsible for property stewardship of all resources within State right of way. This stewardship obligation cannot be delegated to others. This applies even if the project is financed by others.

39 Programming Requirements for Projects Processed with the PES(NI) Federal Statewide Transportation Improvement Program (FSTIP): Enter the current FSTIP approval date for the project, write the project description exactly as it appears in the FSTIP, and attach a copy of the approved FSTIP page (showing the project or group of projects) to the PES (NI) form. The FSTIP information can be obtained from the MPO. The project or group of projects must be included in a current, financially constrained FSTIP to demonstrate that the project can be funded as programmed. Only projects with funds that are reasonably expected to be available may be programmed in the FSTIP. Construction Programming for FSTIP: Identify the fiscal year and dollar amount programmed in the current FSTIP under the construction phase. Note: According to the 9/28/07 Interim Policy on Authorization of Non-construction Federal-aid Projects, funding for projects included under grouped project listings (lump sum) are typically programmed under the construction phase in the FSTIP. For non-construction projects, the detailed (back up) listing for the grouped projects shall also show funding under the construction phase. For all other grouped project listings, the detailed listing may show other applicable phases. Funding for non-construction projects that are individually listed shall also be programmed under the construction phase in the FSTIP.

40 Completing the PES(NI) (bottom of page 1)

41 Instructions for Completing Section A of the PES (NI) Form Check Yes, No or TBD as appropriate for each question. Use TBD when there is insufficient information available to provide a definitive Yes or No response. List all TBD items on the PES (NI) Continuation Sheet and research as needed to affirm a Yes or No response. Based on research results, change all TBD responses to either Yes or No responses as appropriate. One or more Yes responses requires preparation of the regular PES. All TBD items must have a definitive Yes or No response prior to the local agency signature on the PES (NI) form. If additional space is not needed for the project description and there are no TBD items requiring further research, it is not necessary to include the Continuation sheet with the signed PES(NI) form.

42 Instructions for Completing Section A of the PES (NI) Form Questions pertain to indoor and outdoor activities, which have the potential to generate temporary noise and traffic congestion, reduce available parking, temporarily affect access to properties and roadways, and disrupt the quietude of neighborhoods. While activities of this nature are typically regulated by city and county use permit, the terms and conditions of those permits are not known until after the NEPA document is approved. For this reason, a yes response to these questions triggers the preparation of a regular PES form to insure consideration of and compliance with the provisions of Sec 4(f) 49 U.S.C. 303), (23 CFR (h)(2)(iii) impacts on abutting properties, U.S. DOT Order Title VI disrupt neighborhoods/communities, and E.O (on Environmental Justice) disproportionate adverse environmental impacts on minority or low-income populations.

43 Instructions for Completing Section A of the PES (NI) Form Questions pertain to the development of plans and programs of action Because plans and programs have the potential to commit to actions before they are fully evaluated under federal environmental law (e.g., Section 7 and Section 106) (23 CFR (f)(3)), and because SAFETEA-LU mandates the early consideration of environmental resources during planning, projects of this nature may not be processed with the PES(NI). Completion of the regular PES form will be required

44 Yes Responses When one or more of the questions on the first page of the PES(NI) are answered Yes, the local agency will have to follow normal Local Assistance environmental procedures, starting with filling out the regular Preliminary Environmental Study(PES) form.

45 To Be Determined (TBD) Responses When the project description provides insufficient detail to provide a clear Yes or No response, or when there are concerns regarding whether or not the action will be ground disturbing, the local agency and/or Caltrans District environmental generalist should check the TBD (To Be Determined) box on the first page of PES(NI) form, note the concern or question on the PES(NI) Continuation Sheet and research the matter further until a Yes or No response can be affirmed.

46 Completing the PES(NI) (top of page 2)

47 Complete Section B of the PES (NI) Form: Complete the NEPA Class of Action section by placing a check mark next to Categorical Exclusion (CE) under SAFETEA-LU Section 6004 (23 U.S.C. 326) and identify the specific activity that is most applicable for the action. In cases where the project does not quality under Section 6004, check Section 6005(23 U.S.C. 327). Complete the Unusual Circumstances section by placing a check mark in the box preceding each bulleted item to affirm that action will not result in impacts, controversy or inconsistencies as specified. Complete the Compliance with other Federal Environmental requirements section by placing a check mark in the box preceding each resource listed to affirm the statement.

48 Completing the PES(NI) (middle of page 2)

49 Completing the PES(NI) (bottom of page 2)

50 Complete the Signatory Section of the PES (NI) Form The Local Agency Project Engineer s signature means that the PES(NI) form was prepared by them or under their direct supervision and that the screening concluded that the project is of a non-infrastructure nature, involving no disruption to the ground or natural environment. The Caltrans District Senior Environmental Planner (SEP) (or designee), and DLAE signatures mean that they concur that the project involves no disturbance to the ground or natural environmental, that the action(s) is/are covered under Attachments C and D, that the recommended NEPA Class of Action is a CE pursuant to NEPA, and that the project is in compliance with all other applicable environmental laws, regulations and executive orders.

51 Completing the PES(NI) (page 3) Continuation of Project Description (if necessary): Clarification of all TBD responses identified under Section A: (Once clarification is obtained and provided below, change response from TBD to either Yes or No as applicable, and cross-reference discussion below.) Distribution: 1) Original - DLAE, 2) Copy - Local Agency Project Manager, 3) Copy - Senior Environmental Planner (or designee) for project file.

52 PES(NI) Attachment C Undertakings Exempt from Further Review (page 1)

53 PES(NI) Attachment C Undertakings Exempt from Further Review (page 2)

54 PES(NI) Attachment C Undertakings Exempt from Further Review (page 3)

55 PES(NI) Attachment D Non-Infrastructure Project Natural Environmental Study No Effect Memo (page 1)

56 PES(NI) Attachment D Non-Infrastructure Project Natural Environmental Study No Effect Memo (page 1)

57 How do I determine if my project qualifies for processing with a PES(NI)? When: (1) all questions on PES(NI) form can be answered No, and (2) the action is included in Attachment C Undertakings exempt from further review memo (6/13/11) and (3) the action is included in Attachment D Non-Infrastructure Project Natural Environmental Study No Effect Memo (6/21/11) the project may be processed with the PES(NI) form.

58 Local Agency Responsibilities Completes the PES(NI) form Provides additional information on the PES(NI) Continuation sheet for all TBD responses Sends completed PES(NI) form to the DLAE

59 Caltrans District Local Assistance Senior Environmental Planner (or designee) Responsibilities Reviews, corrects and signs the PES(NI) form Confirms that the project is included on Attachment C Confirms that the project is included on Attachment D Prepares the CE/CE Determination form

60 Caltrans District Local Assistance Senior Environmental Planner (SEP) Signs the CE/CE Determination form

61 Caltrans District Local Assistance Engineer Responsibilities Reviews and signs the PES(NI) form Reviews and signs the CE/CE Determination form

62 Caltrans District Local Assistance Engineer Contact Information District 1: Suzanne Theiss at (707) or District 2: Ian Howat at (530) or District 3: John Hoole at (530) or District 4: Sylvia Fung at (510) or District 5: Garin Schneider at (805) or District 6: Jim Perrault at (559) or District 7: Kirk Cessna at (213) or District 8: Savat Khamphou at (909) or District 9: Ryan Dermody at (760) or District 10: Sinaren Pheng at (209) or District 11: Erwin Gojuangco at (619) or District 12: Jim Kaufman at (949) or

63 California SRTS Technical Assistance Resource Center A Program of UC San Francisco in Partnership with the California Department of Public Health

64 Regional Coordinator Contact Information Victoria Custodio CT Districts 3 (Yolo, Sacramento, El Dorado, Placer, Nevada, and Sierra), 6, 9, and 10 Victoria.custodio@cdph.ca.gov Kristin Haukom CT Districts 8, 11, and 12 Kristin.haukom@cdph.ca.gov Justine Hearn CT Districts 5 and 7 Justine.hearn@cdph.ca.gov Patti Horsley CT Districts 1, 2, 3 (Glenn, Colusa, Butte, Yuba, and Sutter), and 4 Patti.horsley@cdph.ca.gov

65 How can we help? Provide individualized technical assistance to local projects Help programs locate resources and brainstorm best practices appropriate for their unique community circumstances Assist in navigating Caltrans websites and locating appropriate contacts and information Maintain a resource website Host networking and peer-to-peer sharing opportunities through teleconferences and forums Develop resources and tools for use by local programs Conduct trainings for low-income communities

66

67

68 Questions?