Irvine Locality Partnership. 18th December at 4pm at Fullarton Community Hub, Irvine. Business. Item Subject Pg No Ref Officer

Transcription

1 Irvine Locality Partnership 18th December at 4pm at Fullarton Community Hub, Irvine Business Item Subject Pg No Ref Officer 1. Welcome and Apologies Cllr Burns 2. Action Note Review the action note and deal with any outstanding items STANDING AGENDA ITEMS 3. Locality Plan Agree Locality Plan Action Note enclosed Kenny Hankinson Jim McHarg 4. Locality Co-ordinator Introduction and Update OTHER BUSINESS TO INFORM LOCALITY PLANNING 5. Community Investment Fund Agree approach OTHER BUSINESS DECISION REQUIRED 6. Grants Consider grant applications Report enclosed Jim McHarg Jim McHarg 7. AOCB HSCP Locality Forum Locality Youth Forum Fiona Thomson Angela Morrell

2 8. Date of Next Meeting Cllr Burns Distribution List Marie Burns Councillor (Chair) Scott Gallacher Councillor Shaun Macaulay Councillor Ian Clarkson Provost/Councillor John Easdale Councillor Angela Stephen Councillor Louise McPhater - Councillor Robert Foster Councillor Margaret George Councillor Christina Larsen - Councillor Kenny Hankinson Senior Lead Officer Jim McHarg Lead Officer June Niven Community Council Janice Murray Interim Community Representative Rosemary Byrne Interim Community Representative David Mann Interim Community Representative Annie Small Community Representative Donna Fitzpatrick Community Representative John Rodgers Community Representative David Dunlop Community Representative Sylvia Mallinson Community Representative David Bell Community Representative Fiona Thomson - HSCP Barbara Connor Third Sector Interface Rod Anderson Scottish Fire and Rescue Service Jim McMillan Police Scotland Wendy Sharpe Locality Partnership Assistant

3 Action Note Meeting: Date/Venue: Present: Apologies: Irvine Locality Partnership 4 September 2017 Volunteer Rooms at 4.00 p.m. Councillor Marie Burns (Chair); Councillor Scott Gallacher; Councillor Shaun Mcauley; Councillor Louise McPhater; Councillor Angela Stephen; Councillor Christina Larsen; Elma Murray, Chief Executive, North Ayrshire Council; Laura Friel, Executive Director (Finance and Corporate Support) NAC; Russell McCutcheon, Head of Service (Commercial) NAC; Audrey Sutton, Head of Service (Connected Communities) NAC; Kenny Hankinson, Senior Lead Officer, Scottish Fire and Rescue Rod Anderson, Scottish Fire & Rescue; Jim McMillan, Police Scotland; Jim McHarg, Lead Officer, North Ayrshire Council; Barbara Connor, Third Sector Interface; David Mann, Interim Community Representative; Donna Fitzpatrick, Community Representative; Sylvia Mallinson (Co-opted); Annie Small, Community Representative; Elaine Troup, Regeneration Manager, North Ayrshire Council; Angela Little, Committee Services, North Ayrshire Council June Niven, Community Representative David Dunlop, Community Representative ACTIONS No. Action Responsible 1. Actions arising from previous meeting: Community Representative and Vice Chair Positions Marie Burns welcomed Sylvia Mallinson to the meeting. The previous meeting had agreed to co-opt Sylvia to the Partnership. The Chair sought nomination for the position of Vice Chair. Councillor McPhater, seconded by Councillor Gallacher nominated Sylvia Mallinson to the post of Vice Chair. There being no other nomination, the Partnership agreed to appoint Sylvia as the Vice Chair of the Partnership. 3. Locality Plan Locality Plan Actions A small fixed term working group, consisting of Marie Burns (Chair), David Dunlop, Donna Fitzpatrick and Sarah Docherty met to draft the action plan. A short term action plan has been developed and the group will meet again to draw up the long term plan. Page 1 of 5

4 Action Note The short terms plan will be circulated to the Partnership members for their input and comment. The Plan requires to be finalised for 1 October 2017 Jim McHarg provided a presentation on the draft actions from the workplan, which included the following:- Opportunities for employment and the economy:- Provide computer training for 100 people in 4 community centres; and Establish a new employability hub in Fullarton. Mental Health and Well-Being:- Offer training in mental health first aid; Organise training for dementia friendly communities; and Promote North Ayrshire Active Communities Strategy. Increase residents sense of being able to influence the decisions that matter to them:- Community engagement for communities; and Re-establish Community Councils in Dreghorn, Bourtreehill, Girdletoll and Springside. Traffic, transport and parking:- Consider the outcome of the pilot parking improvement project in Bourtreehill; Gather information from the Bus Users group; and Consider Irvine s role within North Ayrshire Community Transport project. Jim McHarg The Partnership acknowledged that some areas could be quick wins, such as community clean ups, and that other actions would take longer to achieve. Some areas discussed included:- the use of the press, local radio and media to publicise community clean ups; community representatives seeking the views of their community on what they feel is important for their area; and an Environmental Visual Audit of each ward to identify areas that need to be addressed. The Partnership agreed that the short term action plan developed by the working group be circulated to all Partnership members for their input. Page 2 of 5

5 Action Note Participation expertise Audrey Sutton, Head of Service (Connected Communities) referred to a template provided within the report that could be used to assist in identifying other organisations that could become involved to help achieve the four priorities. Community Investment Fund Audrey Sutton provided a report on funding of 754,000 available to support the delivery of local priorities in Irvine. It was acknowledged that the Action Plan required to be finalised in order to identify proposals. 4. Health and Social Care Locality Plans Barbara Connor advised that an update on the work of the HSCP Locality Forum would be provided shortly. Fiona Thomson Report from the Locality Youth Forum The Partnership was advised that an evaluation of the Youth Festival at Eglinton Country Park would be provided by Angela Morrell as soon as it was available. Angela Morrell Community Learning and Development Strategic Plan The Partnership noted that the Plan would be brought to the Partnership as soon as it was available. Jim McHarg 5. Street Naming: The Partnership agreed to continue this item to the next meeting to allow Brian McLemon to attend. Brian McLemon 6. Irvine Common Good Fund Laura Friel presented a report on Common Good funds and the costs associated with the annual grounds maintenance works carried out on land held by Irvine Common Good Fund, at an annual cost of 28,995. The Partnership discussed:- the role of the Council, as Trustees, in determining whether to diminish the capital of the fund; the annual award paid to Marymass from Irvine Common Good Fund; the reduction of areas of land requiring grounds maintenance as a result of the development at Quarry Road and Redburn; difficulties in attracting external funding for the core part of the Marymass Festival; Page 3 of 5

6 Action Note participatory approaches that could be examined for grounds maintenance works; Council charges for various works in relation to the Marymass Festival that could be re-examined. It was the view of the Partnership that it would not be willing to diminish the capital of the Common Good Fund and would want to continue to support the Marymass Festival. Councillor Gallacher left the meeting at this point. 7. Grants: Jim McHarg provided information on grant applications received in respect of the Nurturing Excellence in Communities Fund, the Irvine Common Good Fund and the Sturrock Trust. The Partnership agreed the following awards: Nurturing Excellence in the Community: Irvine Beat FM Drybridge Village Hall Management Association Irvine Meadows Amateur Football Club Irvine Common Good: Paul Janson Irvine and District Pipe Band 1,000 1, Nil Nil Sturrock Trust Springside Community Association Nil Jim McHarg Bernadette Anderson The Partnership was advised that unsuccessful applicants are provided with information on other potential funding options. 8. Irvine High Street and Bank Street Public Realm Elaine Troup, Regeneration Manager provided a presentation on consultation that had been undertaken on designs for Irvine High Street and Bank Street Public Realm. The presentation provided information on:- Early design moves; Developed design; Heritage interpretation; Page 4 of 5

7 Action Note Gateway signage; Pawkie s Close markers; Purdie s Close paving design; Chapen Lane paving design; and A consultation event that will take place on Thursday 14 September 2017 at Bank Street, Irvine. 9. Date of Next Meeting Monday 18 December 2017 at 4pm. Meeting ended at 6.00 p.m. Page 5 of 5

8 Locality Partnership: Irvine Locality Partnership Date: 18 December 2017 Subject: Community Investment Fund Purpose: To advise the Irvine Locality Partnership of the funding available to support the delivery of local priorities Background: Fair for All At its budget of 1st March 2017, North Ayrshire Council made a significant investment to take forward the North Ayrshire Fair for All Equality Strategy. The following investment funds were created: i. Community Investment Fund; ii. Poverty Challenge Fund; iii. Basic Income Pledge; iv. Participatory Budgeting Grants Fund; v. Additional support for the Financial Inclusion Strategy; vi. Community Food; and vii. Agreement to use a Participatory Budgeting for existing Grounds Maintenance budgets. Community Investment Fund Purpose: To support the development of Locality Partnerships by providing localities with the opportunity to identify and invest in specific local priorities to develop stronger communities. Approach: Locality Partnerships (working with local organisations) will bring forward proposals based on their local priorities. Collaboration between and among organisations will be welcomed; The proposals should address unmet community needs; The proposals will promote and increase employment, empowerment and volunteering in localities; and

9 It is expected that the proposals will be game changers in relation to local issues or demands for services. Funding: 2.6m will be immediately available for allocation to projects. The approximate allocations (to be confirmed after recruitment of delivery staff) are based on locality populations as follows: Locality Population Value Irvine 29% 754,000 Kilwinning 11% 286,000 3 Towns 23% 598,000 Garnock Valley 15% 390,000 North Coast 18% 468,000 Arran 4% 104,000 Next steps: Projects must emerge through a collaborative process with Elected Members and Locality Representatives within Locality Partnerships; Ideas and proposals from groups and organisations should initially be discussed with members of the Locality Partnership; Proposals will then be developed collaboratively as part of the Locality Partnership business, most likely in additional workshops to develop proposals; Proposals will undergo a rigorous assessment process by the Locality Partnership; and The Locality Partnerships will make recommendations in relation to the proposed allocation of funds to projects to the Cabinet of North Ayrshire Council for final approval to allocate the money. More detail is provided in the attached CIF guidance at Appendix 1. Options to invite CIF proposals: Locality Partnerships could advertise locally for ideas and expressions of interest in relation to local priorities; Locality Partnership members could attend local events and groups to publicise, discuss and promote the CIF and its purpose; Locality Partnerships could organise drop in surgeries to discuss ideas with local organisations;

10 Locality Partnerships could identify and design proposals which would support locality priorities and invite bids; Locality Partnerships can request support form NAC to run mini-charrettes based on local priorities to co-design solutions with local people, from which proposals can emerge; Locality Partnerships can request input in relation to specific priorities from CPP officers to inform potential solutions/projects; and NAC funding officers can support this process to maximise additional external match funding for proposals. Other ideas are welcome and should be shared with other Locality Partnerships. APPENDIX 1 COMMUNITY INVESTMENT FUND: OPERATIONAL GUIDANCE A: PROPOSAL REQUIREMENTS 1. Support local infrastructure, learning, employment, volunteering, environmental, health or other relevant outcomes; 2. Align or connect with the CPP and locality priorities and NAC s values, priorities and business objectives; 3. Fulfil a compelling need and do not duplicate existing services or facilities; 4. Provide long-term, sustainable, positive results for the greatest number of people possible; 5. Exhibit project and/or organisation innovation in their approaches to their work in their way of addressing community challenges and in their request to Locality Partnerships and the Council; 6. Come from organisations that are financially viable and efficiently and effectively managed; 7. Include options or potential for NAC and CPP employee engagement where possible; and 8. Include measurable outcomes and can report to NAC on outcomes on a regular basis. B: PROCESS FOR SUBMITTING PROPOSALS 1. Locality Partnerships will agree eligibility criteria for CIF applications, based on the requirements identified in section A. 2. Locality Partnership will agree additional local eligibility criteria based on agreed locality priorities, as published in the six locality plans; 3. Timescales for inviting proposals in each locality will be agreed; 4. Proposals will be identified and/or invited by Locality Partnership members; 5. Locality Partnerships will review proposals;

11 6. Proposals will be reviewed and recommendations provided by Community Development and Empowerment staff, the CIF architect/project manager and Council and CPP officers, in discussion with Elected Members, locality representatives and CPP partners; 7. Locality Partnerships will agree which competent proposals should be recommended to Cabinet for approval and progression to next stage, in line with assessment criteria; 8. Recommendations and requests for project spend will be considered by Cabinet; 9. Cabinet will approve/reject the recommendations; 10. The selected projects will go forward to implementation stage; 11. Locality Partnerships will receive regular monitoring reports; and 12. Cabinet will receive bi-annual reports on the implementation of the CIF. C: ASSESSMENT OF PROJECTS Assessment will take the following into consideration: 1. The local management (governance) arrangements within the organisation and explanation of how it is locality/community based; 2. The services and programmes the organisation delivers to the community and how they meet the scheme s criteria. This may include: i). The services, projects and activities that are provided, for whom; how they will be delivered; and the total number of people benefitting; ii). Any new organisational or service developments planned for the funding period; iii). Which relevant community/locality organisations with whom there is a partnership; iv). What actions, activities and or projects the organisation is engaged in to support increasing participation through volunteering and employment; v). What the funding will pay for, for example, capital costs, core running costs, salaries, volunteer expenses, marketing, consultation, outreach services. vi). The difference and impact the services and programmes will make to those accessing them, including participants and volunteers. This will be considered in relation to the LOIP and priorities in locality plans;

12 vii). How the organisation has identified community need through engaging and consulting with the community on the services and programme design and delivery and how this information is used, including with partners; viii). Methods for monitoring and evaluating services and programmes and activities; ix). Quality systems used to demonstrate how organisations ensure the delivery and improvement of high quality services; x). The financial proposition, including potential match funding, and current financial status; xi). Project sustainability; and xii). Equalities information about the organisation. D: FUNDING: 2017/18 until 2019/20 1. The total CIF is 3.162m. 2. Officer support for the management of the fund will comprise a projectmanager/architect, finance and external funding advice to maximise the CIF grants. 3. The CIF will be allocated across six localities based on population. It is proposed that c. 10% of the overall fund ( 300,000) is retained to address optimism bias within projects, over and above contingency funds to mitigate risk of over commitment and overspends within projects m will therefore be initially available for allocation to projects. 5. Awards between 5,000 and 100,000 will be available, with phasing and drawdown to be agreed dependent on individual projects. Where a proposal is assessed to be eligible for an award, but the value of that award is calculated to be less than 5,000, the organisation will be signposted to apply for support through the Nurturing Excellence in Communities, Common Good and NAVT Grants schemes instead. This is to ensure the required levels of monitoring and reporting are proportionate to the value of award. E: GRANT ELIGIBILITY The Community Investment Fund will be open to not for profit, community based organisations with local governance arrangements in North Ayrshire which meet the following eligibility criteria:

13 1. The services and programmes of the community based organisation clearly deliver against the priorities of the LOIP and the locality plans. 2. The services and programmes of the community based organisation benefit a local community or communities in North Ayrshire. 3. The community-based organisation must be properly constituted with clear and effective local governance and management structures; 4. All charitable organisations are expected to have an agreed reserves policy that addresses their financial risk; 5. Organisations should meet the minimum legal requirements along with policies and procedures to cover the organisation s services and programmes. Organisations should have sufficient cover for public liability and employers liability insurance; and 6. Where appropriate, depending on the grant sum requested, the organisation will be expected to submit supporting documentation. All documentation will be used, alongside the application form, to assess against the grant criteria. F: GRANT CRITERIA Organisations must: 1. Provide services or programmes that improve community access to services in their area; 2. Provide services or programmes that improve the life chances/health and wellbeing for members of the community; 3. Work in partnership and be engaged with relevant locality partnerships to support the development and delivery of a range of high quality community services or programmes; 4. Have regard to equalities in designing their activities and programmes; 5. Work towards achieving economic, social and environmental sustainability; 6. Demonstrate a commitment to support and/or increase participation through volunteering and employment; and 7. Actively engage and consult with the local community to identify needs. For more information please contact: Jim McHarg, Senior Manager, Empowerment jmcharg@north-ayrshire.gcsx.gov.uk Participation and Completed by: Audrey Sutton Date: