Community Planning Partnership Board Thursday 31 May 2018 at 11am Fullarton Connexions, Church Street, Irvine

Transcription

1 Community Planning Partnership Board Thursday 31 May 2018 at 11am Fullarton Connexions, Church Street, Irvine AGENDA 11:00 11:05 11:05 11:10 11:10 11:20 11:20 12:00 12:00 13:00 13:00 13:10 13:10 13:25 13:25-13:30 1. Welcome & Apologies 2. Minutes of Previous Meeting and Action Note Pg4 Submit minutes and action note of 22 March 2018 (copy enclosed) 3. North Ayrshire Community Planning Partnership Receive presentation on key CPP issues from Morna Rae, NAC 4. Universal Childrens Services Planning Receive presentation from Stephen Brown, HSCP 5. Workshops Garnock Valley Locality Partnership Receive briefing from Cllr Bell, Chair Garnock Valley Locality Partnership and discuss CPP support Fair for All Food Pledges Receive briefing from Audrey Sutton, NAC and discuss proposed pledges Kilwinning Locality Partnership Receive briefing from Cllr Davidson, Chair Kilwinning Locality Partnership and discuss CPP support 6. North Ayrshire Welfare Reform Working Group Pg9 Receive report from Greig Robson, NAC (copy enclosed) 7. Inputs from Partners Discuss role of partners in supporting the work of the CPP 8. Minutes for Information Locality Partnerships Pg25 Receive minutes for information (copies enclosed)

2 13:30 9. AOCB Location Director Role Refresh All attendees are invited to stay for lunch. Date of Next Meeting 20 September 2018 at 11am, Fullarton Community Hub, Irvine For more information please contact Morna Rae, Community Planning Team Leader 2

3 North Ayrshire Community Planning Partnership Board Board Membership Ayrshire College Heather Dunk, Principal Health and Social Care Partnership Stephen McKenzie, Chair of IJB Jobcentre Plus Catriona Morton, District Manager KA Leisure Ashley Pringle, Vice Chair of Board NHS Ayrshire and Arran John Burns, Chief Executive Lynne McNiven, Consultant in Public Health Martin Cheyne, Chairman (Vice Chair) Scottish Enterprise Mark Newlands, Location Director Third Sector Interface Vicki Yuill, Chief Executive Officer, Arran CVS Scottish Government Stephen Gallagher, Location Director Skills Development Scotland Katie Hutton, Depute Director, National Training Programme Scottish Fire & Rescue Jim Scott, Area Manager Strathclyde Partnership for Transport Allan Comrie, Senior Transport Planner North Ayrshire Council Joe Cullinane, Elected Member (Chair) Alex Gallagher, Elected Member John Bell, Elected Member Marie Burns, Elected Member Scott Davidson, Elected Member Anthony Gurney, Elected Member Ellen McMaster, Elected Member Elma Murray, Chief Executive Police Scotland Paul Main, Divisional Commander 3

4 Agenda Item 2 Community Planning Partnership Board Thursday 22 March 2018, 10.30am Fullarton Community Hub, Irvine Present North Ayrshire Council Joe Cullinane, Elected Member (Chair) Marie Burns, Elected Member John Bell, Elected Member Alex Gallagher, Elected Member Elma Murray, Chief Executive Donald Reid, Elected Member Scott Davidson, Elected Member Ellen McMaster, Elected Member Anthony Gurney, Elected Member Jobcentre Plus Lynn Hammell NHS Ayrshire and Arran John Burns, Chief Executive Lynne McNiven, Consultant in Public Health Martin Cheyne, Chairman (Vice Chair of CPP) Scottish Government Steven Cullum, Business Manager North Ayrshire Health and Social Care Partnership Stephen Brown, Director Scottish Fire and Rescue Jim Scott, Area Manager Police Scotland Paul Main, Divisional Commander Third Sector Interface Vicki Yuill, Chief Executive KA Leisure Ashley Pringle, Vice Chair Ayrshire College Michael Breen, Vice Principal Strathclyde Partnership for Transport Allan Comrie, Senior Transport Planner Skills Development Scotland Katie Hutton, Director of National Training Programmes In Attendance 4

5 Stephen Brown (NAC), Audrey Sutton (NAC), Morna Rae (NAC), Rhona Arthur (NAC), Jim McHarg (NAC), Linda Brough (NAC), Colin Convery (Police Scotland), Cllr Donald Reid (NAC), Alison McAllister (NAC), Kathleen Winters (NHS), Erin McLaughlin (NAC) (Minute taker) Apologies Stephen Gallagher, Garry Higgons, Heather Dunk, Mark Newlands Prior to the CPP Board a screening of the film Resilience on adverse childhood experiences was provided. 1. Welcome and Apologies The Chair welcomed everyone to the meeting and apologies were noted. 2. Minute of the Previous Meeting and Action Note The minutes of the previous meeting were approved and the action note was discussed. It was agreed that Morna Rae, NAC, would follow up with partners on becoming Carer Positive Employers. All other actions are complete. 3. Adverse Childhood Experiences Elma Murray, NAC, gave a report on the recent adverse childhood experiences conference. This was a pan Ayrshire event, which was run by Community Justice Ayrshire. The aims of this conference were to raise awareness of ACEs and trauma; to identify areas of good practice already happening across Ayrshire and beyond; to act as a catalyst for a Pan-Ayrshire approach to working with people who have been affected by trauma, and to prevent future trauma occurring. The conference proved to be very successful, with over 300 notes of interest in attending this which demonstrates a real desire of professionals and practitioners across Ayrshire to understand more about this valuable work. Paul Main, Police Scotland, informed the Board that Police Scotland s Ayrshire Division have made a commitment that they will become a Trauma Informed Division and that 840 Ayrshire officers and staff will become Trauma Informed to improve the response to people in distress and maximise opportunities to positively impact on local people and communities. Lynne McNiven, NHS Ayrshire and Arran, gave an overview of how we can work to support people with a history of adverse childhood experiences and of the high levels of local practitioner interest. The Board agreed to: Endorse the establishment of a Pan-Ayrshire Collaborative Forum on ACEs and Trauma and nominate relevant officers to participate in this important group, and 5

6 To assist with the distribution of invitations for the viewing of the Resilience the biology of stress and the science of hope documentary within their respective organisations. 4. Transport Outcomes Report Allan Comrie, Strathclyde Partnership for Transport, gave the Board an overview of the Transport Outcomes Report (TOR). He highlighted the connection between SPT activities and local outcomes from the North Ayrshire Local Outcome Improvement Plan. He spoke about the format of the report and the aim to make it more easily toread. He noted the connection with locality priorities such as social isolation. Cllr Gallagher, NAC commented on the key role that transport can play in delivering on local priorities. The Chair thanked Allan for his report. 5. Locality Partnerships Representatives from both the North Coast and Cumbraes and Irvine Locality Partnerships joined the Board to give an update. Rhona Arthur, NAC, gave an update on the journey the North Coast and Cumbraes Locality Partnership has been on. They have devised an action plan, mapped what is already happening locally and how they can link with communities. There have been challenges in supporting this wide ranging community engagement and consultation and in making sure all those around the Locality Partnership table have an equal voice. Notable successes have included a developing a stronger voice for young people, increasing the number of Community Councils, links with the Local Development Plan and increasing volunteering. Cllr Gallagher, Chair of North Coast and Cumbraes Locality Partnership, added that he has worked to keep the group focused on their agreed priorities and provide other mechanisms for dealing with local issues as they arise. Stephen Brown, HSCP, noted and commended the high level of young people participating in local engagement in the North Coast (370 individuals). Audrey Sutton, NAC, outlined the mechanisms for linking young people into the work of the Locality Partnerships. Jim McHarg, NAC, gave an update on Irvine Locality Partnership s journey. Firstly, he commended the Chairs of the Locality Partnerships for their level of commitment. He highlighted that the time taken to develop the approach has been deliberate in order to build strong foundations. The Irvine locality plan is a living document that is evolving as issues are progressed. This includes the Employability Hub at Fullarton Community Hub, and good links with the Health and Social Care Partnership Locality Forum. Cllr Burns, NAC, Chair of Irvine Locality Partnership added how she feels that good progress has been made over the past few months. The Locality Co-ordinator has played a big part in this by setting up and supporting the sub groups. As the largest Locality Partnership they are working to extend their reach to smaller communities, including through developing an asset map. Lynn Hammell, Jobcentre Plus, spoke about the Employability Hub and the misunderstanding that some people may have about the risks of benefit sanctions if they do not use the Hub. It was agreed that an input could be given to the Locality Partnership to deal with any misconceptions. 6

7 The Chair thanked Rhona and Jim to their inputs and noted the intention to provide updates from two other Locality Partnerships at the next Board meeting. 6. Feedback from Poverty Conference Audrey Sutton provided the Board with feedback from the Challenge Poverty Conference. The conference heard from the Leader and Chief Executive of North Ayrshire Council, the Poverty Alliance, and Carnegie UK in relation to the work on kindness in North Ayrshire. As a result of the discussions at the conference, a report and action plan has been created. This identifies perceptions and attitudes of the delegates in relation to actions to address poverty, and in response to this, identifies some of the current activity ongoing with partners and communities to address some of the challenges. This work highlights the need for partners and communities to promote more successfully the services and initiatives already in place, and to work together within the action plan to address the gaps, both thematically and geographically. This more detailed action plan will be circulated to the Board by . Audrey recommended to the Board that challenging poverty continues to be an underpinning principle of the work of the, as part of the overall goal of creating equity in North Ayrshire. The Board agreed this recommendation. 7. Proposal for Extended Board Meeting Morna Rae spoke about the increased number of partners to be involved in Community Planning under the Community Empowerment Act. She noted that the Board had previously agreed that an annual workshop with this extended group of partners should be arranged. It was agreed that this should take the place of the next scheduled Board meeting. 8. Fair for All Minutes Elma Murray, provided an overview of the key issues covered by the Fair for All Advisory Panel. 9. Minutes of Locality Partnership Meetings The minutes from the last round of meetings were circulated in the meeting papers, for partner s information. Partners were reminded that all minutes are available on the Community Planning website, as well as events and information relating to Locality Partnerships. 10. AOCB Elma Murray, explained that the CPP Board meeting follows straight on from the Child and Public Protection Chief Officers Group meeting. Due to the need to have a longer meeting of that group she asked that the CPP Board starts at 11am in future. This was agreed. 11. Date of Next Meeting 31 May 2018 at 11:00a.m, Fullarton Connexions, Irvine (extended membership). The Chair thanked partners for their contributions. 7

8 Action Note from Board Meeting 22 March 2018 Number Minute Item Action Required By Date Required Action Taken 1. Minutes of previous meeting Follow up on carer positive employer accreditation Morna Rae meeting 2. Adverse childhood experiences North Ayrshire CPP to support pan Ayrshire forum and screenings of Resilience documentary to be arranged 3. Locality Partnerships Inputs from two Locality Partnerships to be provided to Board meeting 4. Feedback from poverty conference Additional partners to be invited to CPP Board and workshop to be incorporated into Board meeting 5. AOCB CPP Board start times to be amended to 11am Morna Rae 31 May 2018 Updates obtained from partners verbal update can be provided at 31 May 2018 Attendance at ACEs forum and screenings arranged verbal update can be provided at meeting LP Chairs 31 May 2018 On agenda Morna Rae Morna Rae 31 May 2018 Complete 31 May 2018 Complete 8

9 NORTH AYRSHIRE COUNCIL Agenda Item 6 Community Planning Partnership Board Subject: North Ayrshire Welfare Reform Working Group update report Purpose: To update the Community Planning Partnership (CPP) on the work of the Welfare Reform Group and any key issues. Recommendation: It is recommended that CPP Board note - The update on Welfare Reform and the work continuing to respond to Universal Credit. The baseline indicators (appendix 1) The completed action plan for 17/18 (appendix 2) And the Board are asked to approve The proposed action plan for the Welfare Reform group for 18/19 (appendix 3) 1. Background 1.1 The Welfare Reform Group consists of council services, representatives from the 3 rd sector and other public sector partners such as Department for Work and Pensions (DWP) and Ayrshire College. 1.2 The regular agenda of the group considers - Key reforms and their implementation Implications for the Council, Community Planning Partners and residents; and what are we doing to mitigate and how is it progressing? What more could we be doing? Who else needs to be involved? 1.3 It has previously been agreed that the group would report to CPP Board bi-annually and last reported in November Since the CPP 9

10 Board meeting in November 2017, the Welfare Reform Group have met bi monthly due to the pressures of preparing for Universal Credit Full Service roll-out. During this period the group has focused exclusively on this area, therefore this update will focus on this. 2. Universal Credit Full Service roll-out 2.1 DWP announced that North Ayrshire would be a part of the next tranche of areas to go live with Universal Credit Full Service, with a go live date of 22 nd November. This means that significantly more residents will now claim the benefit and will have a far wider range of personal circumstances than those currently claiming the benefit. Full Service also brings with it a requirement not only to claim the benefit digitally but to maintain a claim on a digital platform. As well as new claimants accessing full service UC, DWP also have around 1300 existing cases to transfer over from UC Live Service to UC Full Service, starting from 16 th April in Saltcoats and Kilbirnie and from 30 th April in Irvine. The Welfare Reform group worked back from the go live date of 22 nd November to formulate plans to ensure our residents are aware of the changes and best supported to claim and maintain the benefit over the coming months and years. 2.2 Previous reports to the CPP Board have highlighted the identified risks associated with Universal Credit, which have also been widely reported in the media. 3. Preparations for Full Service 3.1 The Welfare Reform Group prepared and implemented the following in the months leading up to and following the launch of UC full service. Implementation of a communications plan which has included Production of a leaflet detailing where and when people can access IT facilities to support their claim to the benefit A programme of awareness raising events attended by over 400 staff from the public and 3 rd sectors A series of awareness raising communications through bus stop posters, big screen ads, van banners etc Awareness sessions on the claim process for support staff, delivered by DWP in each of the 3 Jobcentres Preparation of digital and personal budgeting support through the UC partnership group which has included Recent streamlined access to personal budgeting support 10

11 3.2 As the new service went live, partners have then worked constructively with Department of Work and Pensions to identify issues that residents are experiencing and seek solutions as they occur. 4. Feedback from early months of UC Full Service 4.1 The Welfare Reform group have met on several occasions to share experience of the impact of the new system. Feedback received has been mixed. Department for Work and Pensions have reported that UC full service has been implemented in North Ayrshire without significant issues and have commended the work of the partnership as playing a key role in this. Over 3616 residents have now claimed UC Full Service at time of writing. Numbers have increased quicker than expected, in a short period of time. This is putting pressure on the resources of the partners who provide support to claimants. North Ayrshire Council has evidence that rent arrears are rising as many expected. Arrears for Council Tenants have increased from 129,337 to 373,024 since the roll out of Full Service. Other Local Authorities and Registered Social Landlords in Full Service Areas also report rises. NAC Housing are having to provide a lot of support as often residents are not reporting rent increases to DWP, which causes problems with UC payments. Registered Social Landlords face the same challenge. Many partners and claimants are struggling with the complexity of the system and the need for expert welfare rights advice has been highlighted. Although Waiting Days have been removed, claimants are still finding it hard to manage their budget due to the 5 week wait for the first payment. The three local Job Centre Plus offices have experienced an increase in the number of claimants requesting digital support, however other partners have not experienced a similar increase. Complex cases/issues especially with vulnerable customers has meant closer working across the partnership to attempt to resolve customer issues. There have been some issues with people incorrectly claiming UC and Housing Benefit that has raised issues about the complexity of the system and the dangers of receiving advice that could be incorrect. There have been some unexpected impacts in terms of Council Tax Reduction schemes, which Scottish Government are examining. 1 st Alliance Credit Union have experienced technical issues with getting UC payments paid into the correct accounts. 11

12 Some partners have noticed an increase in people seeking foodbank vouchers. It should also be noted that the transition to UC across the country makes measurement of unemployment and comparison with previous years unreliable. In full UC areas, headline claimant counts will rise but this is due to more people being counted rather than indicative of any labour market changes. North Ayrshire Councils Housing Benefit caseload has reduced by 6% due to UC (this was expected). North Ayrshire Councils Money Matters service are dealing with a heavier workload and more complex cases due to complexity of system. 4.2 The Welfare Reform Group are aware from the experience of other UC areas, that it can take some months before the full impact on residents becomes clear and as such will continue to monitor the impacts and respond accordingly. 4.3 One change that has been made in the early months is to streamline the service available to UC claimants that may need support with budgeting. Referrals to Personal Budgeting Support services have been low. In response, a single referral route from the local Jobcentres to the Better Off North Ayrshire service has been agreed. The service will be a first point of contact and will offer a holistic package of financial supports but will on occasion triage to other partners where appropriate. 5. Baseline indicators (Appendix 1) 5.1 The Welfare Reform group report against a range of indicators which are used to highlight trends in demand for services. Figures for 17/18 are now available and attached as appendix 1. Across the majority of indicators demand for services is high but stable. However a couple of indicators show a more worrying increase. Rent arrears for council tenants have increased significantly as many expected Destitution referrals have increased in the 2 nd half of the year 5.2 Both these indicators and all the others will continue to be monitored and used to guide future planning. 12

13 6. Action Plan for 17/18 (appendix 2) 6.1 The previously approved action plan for 17/18 has been updated and is attached as appendix 2. The group view the actions as complete or business as usual now. 7. Action Plan for 18/19 (Appendix 3) 7.1 In considering the action plan for 18/19, the groups outlook is somewhat different from previous years, in that there are no major UK reforms due to be implemented this year, although obviously the continued implementation of UC will remain a focus. Therefore it is proposed that the 18/19 action plan focuses on 3 main issues o o o The continued implementation of UC live service and the services required to support residents The upcoming launch of Scotland s devolved social security agency. The group will provide expert advice to feed into the Scottish Governments plans to launch several new benefits during the latter part of 18/19. Provide expert advice to key areas of policy development most notably a review of advice services being carried out by North Ayrshire Council and the Basic Income Pilot being developed by North Ayrshire Council and 3 other local authorities. 8. Key issues and conclusions 8.1 As previously noted, Universal Credit Full Service has been the primary focus since the start of this year and we expect this to continue for the rest of this year. Service responses are already becoming business as usual however the group will continue to monitor and make any required recommendations for changes to service responses. 8.2 For the first time in some years, there are no major new reforms due to be implemented this year so the group will look to be more proactive in providing expert advice to policy development issues. 9. Recommendations 9.1 It is recommended that CPP Board note - The update on Welfare Reform and the work continuing to respond to Universal Credit. The baseline indicators (appendix 1) The completed action plan for 17/18 (appendix 2) 13

14 And approve - The proposed action plan for the Welfare Reform group for 18/19 (appendix 3) KAREN YEOMANS Executive Director (Economies and Communities) 14

15 15

16 Appendix 1 Indicator 17/18 17/18 17/18 17/18 Benefits Q1 Q2 Q3 Q4 Trend 13,039 Figures reducing due to transition to UC (expected) Housing benefit caseload 14,284 14,304 13,923 Council Tax Reduction caseload 16,854 16,871 16,700 16,676 Stable over past year Number of HB claims migrating to Universal Credit 9,729 9,789 9,432 8,645 Number of households affected by the Benefit cap Number of children affected by the Benefit cap Figures reducing due to transition to UC (expected) Sharp increase last year as cap was reduced but is now relatively stable The cap figures are cumulative so can be seen to have dropped somewhat in the 2 nd part of the year. Average weekly reduction in Housing Benefit for the Benefit cap Sharp increase last year but has now stabilised 16

17 Value of DHP awarded 2,318,66 6 Q4 is a cumulative figure for the year. The years spend is an increase on previous years. Most of the DHP budget is spent on spare room subsidy mitigation. Spend is determined by what Scottish and UK Government make available and by demand. Number of Crisis Grants paid ,115 Consistent with previous years Housing Q1 Q2 Q3 Q4 Trend Percentage of tenants in rent arrears Number of tenants affected by Universal Credit Percentage of tenants on UC in rent arrears Number of tenants referred from DWP for budgeting support Number if tenants provided with face to face UC digital support Number of tenants referred for support with energy costs 28.66% 29.85% 42.62% 39.4% Has increased significantly since full service UC introduced Increasing as expected with full service roll out. 79.1% 81.1% 76.49% 79.1% Consistent with previous years at this stage Has increased since full service introduced but remains lower than expected As above 96 As above 17

18 Number of tenants referred for employment support Number of homeless presentations due to eviction for rent arrears 0 NA NA NA Due to system issues, these figures not currently available Sharp increase at start of year but has returned to historic levels. Economy and Communities Q1 Q2 Q3 Q4 Trend Numbers claiming main out of work benefits 11,880 11,880 NA NA Measure discontinued as roll out of UC makes figures unreliable for comparison purposes. Numbers accessing the NAC funded employability pipeline ,227 1,693 Cumulative figure. Increased from last year Job outcomes from employability pipeline Health and Social Care Q1 Q2 Q3 Q4 Trend Reception services - number of destitution referrals Cumulative figure. Increased from last year. Varies from quarter to quarter but general trend is an increase over past year and particularly in 2 nd half of the year. 18

19 Appendix 2 Action Plan for 17/18 Specific reforms, their impacts and response to mitigate and prepare residents Priority Universal Credit implementation of full service Anticipated impact (numbers affected and to what level?) DWP have estimated that 1, 112 people may require additional digital or personal budgeting support over the year. Action Lead Target date Progress Deliver DWP Delivery Partnership Agreement for 2017/18. Monitor demand for digital and budgeting support and highlight any gaps in provision Stephen Humphries 31 March 2018 Delivery Partnership Agreement in place and being delivered. Now business as usual. Demand for digital and budgeting support has been slow but measures put in place to ensure people know where support exists. Develop and implement communications strategy for Nov full service introduction WR Group From September onwards Two phased comms plan fully implemented. UC booklet printed which will remain are main source of information for claimants. 19

20 Arrange training on UC full service for apt frontline workers across public and 3 rd sectors. Greig Robson End of Nov 17 Delivered to over 400 frontline workers. Proactively contact and visit those tenants who will be affected by UC. Offer additional and specific support to those tenants who move on to UC. Assess impact and raise awareness among staff and service users. Provide support to vulnerable groups. Mitigate impact - support claimants to maintain entitlement to legacy benefits and avoid sanctions. Support vulnerable service users claiming UC to meet claimant conditions and avoid sanctions. Housing - Jacqueline Cameron/Kirsty Sweenie SC&HP Mary Francey and Isobel Kelly SC&HP Mary Francey and Isobel Kelly On-going Ongoing and business as usual Ongoing and business as usual. On-going Ongoing and business as usual. 20

21 Housing benefit changes for age group It is difficult to predict numbers who will be impacted at this stage as only new claimants from Nov onwards will potentially be impacted. In theory there will be full mitigation of the policy through SG funding but there will be significant challenges in implementing this. Implement mitigation measures through SWF, when guidance becomes available from Scottish Government. Stephen Humphries When guidance becomes available UK Government scrapped this policy therefore planned responses were halted. 21

22 Appendix 3 18/19 Action Plan Specific reforms, their impacts and response to mitigate and prepare residents Priority Universal Credit continued implementation of full service Anticipated impact (numbers affected and to what level?) DWP have estimated that 1, 112 people may require additional digital or personal budgeting support over the year. Action Lead Target date Progress Deliver DWP Delivery Partnership Agreement for 18/19. Monitor demand for digital and budgeting support and highlight any gaps in provision. Identify groups of workers who require upskilling on UC issues and deliver joint training/awareness raising Stephen Humphries 31 March 2019 Greig Robson Economic Growth End of November 2018 Continue to deliver services to prepare most vulnerable residents to claim UC, support them throughout a claim, mitigate impacts and Housing/Health and Social Care Partnership Ongoing 22

23 deal with difficulties with the system. Influence the design of new Social Security Benefits No projections available at this stage but anticipated that first devolved benefits will be in place during 18/19. Council team will meet with Social Security Agency bi monthly. Co-location proposals with be developed. Greig Robson Economic Growth Ongoing Carers Supplement will likely impact on all carers in the area(positively) Best Start will impact on all parents when they have a baby. Group will feedback on any concerns around implementation of the new benefits. Funeral expenses will obviously impact on low income residents who need support 23

24 to pay for funeral expenses. Provide expert advice to inform policy developments review of advice services, basic income pilot, consultations N/A Basic income consultation session Workshop as part of review of advice services Greig Robson Economic Growth Ongoing 24

25 Agenda Item 8.1 Meeting: Three Towns Locality Partnership Date/Venue: Apologies: 7 March 2018 in Ardrossan Civic Centre Councillor Tony Gurney (Chair); Allan Rice (Vice Chair), Community Council Chair (Saltcoats); Councillor Robert Barr; Councillor Timothy Billings; Councillor Jean McClung; Councillor Ronnie McNicol; Councillor Davina McTiernan; Councillor Jimmy Miller; Councillor John Sweeney; Elma Murray OBE, Chief Executive, North Ayrshire Council; Karen Yeomans, NAC (Senior Lead Officer); Jim McHarg, NAC (Lead Officer); Pat Breen, Community Representative; Frances Rennie, Community Representative; Craig Mochan, Community Representative; Colin Convery, Police Scotland; Alan Bell, The Scottish Centre for Personal Safety; Tom Allan, Coltart Earley Architecture; Shirley Morgan, Locality Co-ordinator - Three Towns, NAC; and Melanie Anderson, Committee Services Team Manager, NAC Councillor Ellen McMaster; Councillor Jim Montgomerie; Frank Sweeney Denise Gilmour ACTIONS No. Action Responsible 1. Action Councillor Barr advised that he wished to participate as a member of the Morna Rae Three Towns Locality Partnership and asked to receive electronic notification of future meetings. 3. Vice Chair The Chair advised that a nomination for the position of Vice Chair had been received in respect of Denise Gilmour. No other nominations were submitted. The Partnership agreed that Denise Gilmour be appointed as the Vice Chair. Morna Rae 4. Report on Local Activity The Partnership received a progress report from the Locality Co-ordinator for the period from January to March The Locality Co-ordinator highlighted the forthcoming PB (Participatory Budgeting) event being held on 24 March 2018 and invited members of the Partnership to consider assisting with the information table. Members then asked questions and were provided further information relating to arrangements for publicising the PB event. 25

26 Noted. 5. Locality Plan The Partnership received a briefing from the Community Regeneration, Environment (Civic Pride and Community Engagement) and Economy and Tourism sub-groups on the positive meetings which had taken place. There was discussion on the Scottish Centre for Personal Safety as a valuable community asset, and on the directional signage located at the War Memorial in Saltcoats. It was also confirmed that arrangements were being made by all three sub-groups to their next meetings. The Partnership agreed that:- (a) the Scottish Centre for Personal Safety be added to the list of identified assets within the Three Towns; and (b) the Council s Place Service be asked to ensure that the accuracy of the directional signage located at Saltcoats War Memorial. 6. Presentation from Frank Sweeney, CHA on Town Centre Regeneration The Partnership agreed to continue consideration of this item to the next meeting. 7. Presentation from Alan Bell, Scottish Centre for Personal Safety The Partnership received a presentation from Alan Bell from the Scottish Centre for Personal Safety and from Tom Allan, Coltart Earley architecture, on investment in and plans for Barony St. John s. Shirley Morgan Craig Hatton Morna Rae The presentation highlighted the quality and status of the iconic building in the wider context of Ardrossan and the Three Towns more generally, the outcome of extensive community and stakeholder consultation on the building s future, the findings of a feasibility study and outline business case undertaken, and the potential for the building to be developed into a performance/arts/events centre. The Partnership was advised of the next steps in the process in terms of identifying funding and the shorter term maintenance of the building to keep it wind and watertight. Members then asked questions and were provided further information relating to:- whether there might be any potential detriment to other facilities in the Three Towns, such as Saltcoats Town Hall and Ardrossan Civic Centre; possibilities for parking provision locally; measures to avoid disturbance/noise nuisance to adjacent residents; the longer term funding of the facility; the likely timescale for completion of building works once funding has been secured; the estimated overall costs; and the future ownership of the building. Noted. 26

27 8. Locality Youth Forum Update The Locality Co-ordinator provided an update on activity over the last three months, including the following:- a suggestion from the Local Youth Forum that it engages with the Partnership via a newsletter with contributions from MSYPs, young people and the Youth Forum itself; the number of youth groups operating in the Three Towns and the extent of their activities; a recent Youth PB event; and the rescheduling of an SYP7 event due to recent adverse weather; the Stevenston Quarry EVA event and the roll out of a workshop. The Partnership agreed that future reports be submitted in the form of a newsletter. 9. Poverty Conference The Partnership received a discussion paper on reflection and a draft action plan for Fair for All Partners. The Lead Officer invited the subgroups to consider any other areas which might be included in terms of best practice. Shirley Morgan Discussion took place on the positive impact of projects such as adding solar panels to Council housing. 10. Community Investment Fund The Lead Officers provided information the Community Investment Fund, which offers an opportunity not only to provide funding for local projects, but also for the Partnership to consider how it might address its own identified issues. Members then asked questions and were provided further information relating to the amount of funding available and its potential use for capital as well as revenue projects. 11. Grants The Partnership agreed (a) Councilllors Gurney, McClung and McTiernan dissenting with regard to the Community Benefit Fund award to Inspire Motivate Celebrate, to make the following awards: Nurturing Excellence in the Community Carpall Dorcha Theatre Company 500 HCPT Group 207 1,000 Ardrossan Youth Association 1,000 Wacky Youth Club 1,000 The Scottish Centre for Personal Safety 1,689 Saltcoats Camera Club 755 The Girls Brigade North Ayrshire Division st Stevenston Boys Brigade 300 Community Benefit Fund Dance Mafia Fundraising Committee 1,039 Rotary Club of Hunterston 1,000 Inspire Motivate Celebrate 4,840 Bernadette Anderson 27

28 (b) following a vote by Elected Members, to refuse the application from Inspire Motivate Celebrate for Nurturing Excellence in Communities funding; and (c), to delegate to officers, in consultation with the Chair, the award of up to 4,000 (the remainder of available Community Benefit funding 2017/18) to Ardrossan Community Association, subject to receipt of satisfactory information regarding the fairground and food/refreshment costs. 12. Street Naming The Partnership receive a report by the Community Planning Team Leader, which proposed the creation of a bank of potential future street names. The report set out a number of proposals received from the community for inclusion on such a list. The Partnership agreed (a) to the principle of creating a bank of potential future street names; (b) to engage with the local community for further street name suggestions; and (c) that, in instances where a street name was required prior to the next scheduled meeting, Partnership members would be invited to choose a name from the list, with the final decision delegated to officers in consultation with the Chair. 13. Update on Ferry The Executive Director (Economy and Communities) provided an update on work in relation the longer term configuration and resilience of Ardrossan Harbour, plans to make recommendations to the Transport Minister around Easter 2018, and the forthcoming Task Force Meeting (following which, further information would be made available to the local community). Morna Rae Karen Yeomans Members then asked questions and were provided further information relating to the dual fuel ferry and LMG storage proposals. 14. AOCB Further information was requested on the car parking issue at New Street, Stevenston. Members were directed to an article on the matter in the local press. Councillor Sweeney, on behalf of himself and Councillors Miller and McTiernan, asked that his thanks be recorded for the work carried out by officers in connection with this matter. Inspector Convery then provided an update on the three Campus Police Officers who were now in post within the secondary schools in the Three Towns. Councillor Barr made reference to the small amount of funding made available to Ardrossan from windfarm monies when compared with the much larger funding pot provided in connection with Dalry windfarm. The Chair acknowledged the difficulties associated with attempting to renegotiate funding levels. 15. Date of Next Meeting The next meeting will take place on 6 June The meeting ended at 8.30 pm 28

29 Agenda Item 8.2 Meeting: North Coast Locality Partnership Date/Venue: Present: Apologies: No. Action 1. Welcome and Apologies 13 March 2018 West Kilbride Community Centre John Lamb, West Kilbride Community Council (Vice-Chair) in the Chair; Councillor Robert Barr; Councillor Alan Hill; Councillor Ian Murdoch; Councillor Joy Brahim; Craig Hatton, Senior Lead Officer, NAC; Rhona Arthur, Lead Officer, NAC; Anne Marie Hunter, NAC; Douglas Blair, Largs Community Council; Rita Holmes, Fairlie Community Council; Phillip Lonsdale, Cumbrae Community Council; Kay Hall, Community Representative; Louise McDaid, North Coast Health & Social Care Partnership; Colin Convery, Police Scotland; Alex Marshall, Police Scotland; Charlie Timmans, Scottish Fire and Rescue; Bernadette Anderson, Performance/Grants Information Officer, NAC; and Hayley Clancy, Committee Services Officer, NAC Councillor Alex Gallagher Councillor Tom Marshall Louise Riddex ACTIONS The Chair welcomed those present and apologies for absence were recorded from members of the Partnership. The Chair agreed to amend the order of business to consider Agenda Item 2 later on in the meeting. Douglas Blair declared an interest in relation to the grant applications submitted by Largs Community Garden, Largs Resilience Team, The Viking Festival and agreed to take no part in this decision. 2. Action Note The action note from the meeting held on 12 December 2017 was discussed with the following points raised:- Responsible The Locality Plan it was highlighted that the date in the action note from the previous meeting should be March 2018; Street Naming Rhona Arthur advised the Locality Partnership that a survey monkey was issued and Caora Way was chosen; and Community Investment Fund discussion will take place at the next meeting of the Locality Partnership on creating a framework for the Community Investment Fund, to establish how this will work and how it can be used to help deliver the three agreed priorities. Rhona Arthur 29

30 3. Locality Plan Rhona Arthur gave an update on the North Coast and Cumbraes Locality Partnership Plan following the identification of three priority areas of Financial Inclusion, Social Isolation older people and Stress and anxiety younger people and a discussion followed. The Partnership agreed to set up three subgroups, one for each of the priorities to take the lead on the priorities. The subgroups would then identify relevant officers to be involved to help take the priorities forward. The Partnership agreed the leads of the subgroups as follows: Financial Inclusion: Cllr Joy Brahim Social Isolation older people: Cllr Alan Hill Stress and anxiety younger people: Cllr Iain Murdoch The subgroups will begin to develop an action plan for discussion at the next meeting. Cllr Brahim Cllr Hill Cll Murdoch Morna Rae 4. Presentation Barry Fleeting, Head of Centre, Inclusive National Sports Training Centre Inverclyde gave a presentation on the training centre and highlighted some of the points below: The centre is the first UK residential sports centre of its kind, designed for inclusivity. A provider of world class indoor and outdoor sports facilities to users at all levels of physical and sensory ability, Inverclyde is open to high performance athletes, sports clubs, school and education groups, governing bodies and the local community The centre has been created with inclusivity in mind, for athletes and spectators, visitors and employees. Wider corridors, door frames and communal areas combine with lip and step-free transitions between spaces to offer ease of movement for everyone Access routes between accommodation, ancillary areas and the indoor sports facilities are completely seamless. Four extra-large lifts service all floors, and are designed to continue operating in emergency situations Accommodation at Inverclyde extends beyond current DDA mobility access requirements. Extras include additional floor space and easy access en-suite shower facilities in every room. There are a number of adjoining rooms with hoists The facilities the centre has to offer including Café with kids toy zone, bar, dining area, 60 twin ensuite beds, 5 grass pitches, fitness suite, sports hall and hockey pitch. 30

31 5. Locality Co-ordinator Update Anne Marie Hunter provided an update on work undertaken in the North Coast and Cumbraes Locality the following points were highlighted:- the start of a mapping exercise to look at availability facilities and activities in the locality; the development of a learner s voice and how this might look; 'Choices for Life initiative aimed at raising awareness amongst young people aged 11-18, about the dangers of smoking, alcohol and drugs as well as online safety and advice on how to deal with negative peer pressure and the successful event held at Largs Academy where 370 young people attended; and West Kilbride Youth Group took part in a couple of sessions from the mental health toolkit. 5. Locality Youth Forum Anne Marie Hunter advised the Locality Partnership that Youth Forum is still very new and in the early stages of setting up and are currently still undertaking their training. Participatory Budgeting Rhona Arthur advised the Locality Partnership of the new format for the Participatory Budgeting events and advised that a date will be set for the event after the summer. Rhona Arthur 6. HSCP Locality Forum Update The partnership received a verbal update from Louise McDaid on the Health and Social Care Partnership Locality objectives. It was suggested that Louise would link in with the three subgroups. Louise advised the Locality Partnership that the membership of the HSCP Locality Forum is currently being looked at and there may be a possibility to extend the membership. Louise advised she would find out if members of the Locality Partnership would be able to attend the HSCP Locality Forum meetings to observe. The Locality Partnership were advised that the minutes from the forum would circulated by Rhona Arthur. Louise McDaid Rhona Arthur 7. Poverty Conference Rhona Arthur provided an update on North Ayrshire Poverty Conference that took place in October 2017 and asked the Locality Partnership to consider what could be done locally and to Rhona with any suggestions. All 8. Grants 31

32 Bernadette Anderson advised the Locality Partnership that Largs Community Garden who were previously awarded 1000 to install a polytunnel, wish to change the purpose of the grant to a wheelchair friendly path. The Locality Partnership agreed to the change of purpose of this grant. Bernadette Anderson The Partnership agreed (a) to award the following: Nurturing Excellence in the Community West Kilbride Community Initiative 1000 Fairlie Fairtrade 427 West Kilbride Improvement Group 160 Largs Resilience Team 977 Organic Growers of Fairlie 1000* The Girls Brigade ** Largs Gaelic Choir 1000*** *subject to satisfactory update from NAC officers regarding material of bags. ** including balance left in the Nurturing Excellence in the Community at end of the financial year. ***subject to community involvement when opportunities arise such as residential unit visits etc. David Mackay Largs Charitable Trust Largs Viking Festival 10,000* *the group are advised that there is no guarantee to an award if applying every year. Craig Hatton suggested that a report is brought to the next meeting to show what grant awards Largs Viking Festival have received so far and what they could apply to in the future, and that consideration be given to how these may link to the Locality Partnerships priorities. Bernadette Anderson 9. Street Naming Rhona Arthur advised the Locality Partnership that they devise a list of potential street names for future use and Rhona with any suggestions. All 10. AOCB Douglas Blair advised the Locality Partnership of major road closures by Transport Scotland that will affect the local area and discussion followed. Douglas Blair also advised the Locality Partnership that the Forestry Commission is going into the second round of public consultation. 32

33 11. Date of Next Meeting The next meeting will take place on 12 June Morna Rae Meeting ended at 8.15 p.m. 33

34 Action Note Agenda Item 8.3 Meeting: Date/Venue: Present: Apologies: No. Action 1. Welcome and Apologies Kilwinning Locality Partnership 8 March 2018 Ayrshire College Councillor Scott Davidson (Chair) Councillor Joe Cullinane; Councillor John Glover; Councillor Donald Reid; Tim Ross, Senior Lead Officer (Police Scotland); Rhona Arthur, Lead Officer (NAC); Jackie Hamilton, Kilwinning Community Council (Vice Chair); Louise Riddex, Locality Co-ordinator (NAC); James Watson, Community Representative; Christine Watson, Community Representative; Ann Wilson, Third Sector Interface and HSCP; Robert Steel, HSCP; Bernadette Anderson, Performance/Grants Information Officer (NAC) Jim McMillan, Police Scotland; Eddie Kenna, Scottish Fire and Rescue; Hayley Clancy, Committee Services Officer (NAC) ACTIONS Cllr Reid and Jackie Hamilton declared an interest in relation to a grant application submitted by Kilwinning Community Events and agreed to leave the room when this was considered. Cllr Reid also declared an interest in relation to a grant application submitted by St Winin s Over 60 Club and agreed to take no part in this decision. 2. Actions arising from previous meeting Responsible The action note from the last meeting was discussed with the following points raised: Rhona Arthur provided an update on the template for the Locality Partnership Plan which has been created to be more user friendly than the previous version and this was passed round; Rhona Arthur met with Kilwinning Sports Club and advised the Locality Partnership that the application is on hold until the issues around external funding have been resolved; and The 20,000 from the Solar farm would be put into the Community Investment Fund and be available to local groups who wish to apply for funding. Rhona Arthur 3. Locality Plan The partnership received an update from each of the sub-groups with the following points raised: Employability Working Group - Cllr John Glover Page 1 of 5 34

35 Action Note the group were given a full brief on the regeneration happening in the town; and the two significant sites that would be ideal for redevelopment and would allow more business space in Kilwinning. Rhona Arthur advised the Locality Partnership that she would organise a round table discussion with the Employability Working Group and various sections within NAC. Rhona Arthur Traffic and Parking - Cllr Joe Cullinane the group met with various reps from PMI, Roads Dept, and Traders association; work should be starting on Oxenward car park with new exit, and also the creation of a walkway from the college to the town; the group also agreed to look at a 5 point plano Review of parking/different layout of spaces o Review of signage o Traffic Impact Assessment Bypass o Active Travel o Input to car park strategy. Environment - Cllr Donald Reid The group have plans for the development of the tennis courts in McGavin Park and the community council have put it on to a survey monkey and advertised on their social media for people to share their opinions; the group plan to meet with the Eglinton Park management team and were advised that there is a little bit of money available to be spent on paths around the racket hall etc, new maps for the park are in the process of being done and that drainage is being monitored. Jackie Hamilton advised the Locality Partnership that there have been 869 votes cast in the community council consultation and the results were as follows: Play Parks 42% Outdoor Gym 27% Tennis Courts 24% Other 7% 4. Locality Co-ordinator Update Louise Riddex provided an update on work which has been undertaken in the Kilwinning Locality the following points were highlighted:- employability Hub now officially opened in Kilwinning and hoping community development staff could be more involved in this; job clubs run every week in Kilwinning library but is closed for 4 weeks due to library refurbishment; It has been decided that we will look at a North Ayrshire Wide Learners voice with every locality feeding into it. Page 2 of 5 35