AOFAS Exhibit Opportunities 2013

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1 RESERVE YOUR SPACE EARLY! Course and exhibits sell out quickly AOFAS Exhibit Opportunities 2013 AOFAS Surgical Complications of the Foot and Ankle Course Salvaging predictable and unpredictable complications Program and Exhibit Dates: May 16-18, 2013 Washington Duke Inn Durham, North Carolina Course Chair: Mark Easley, MD or (outside US)

2 Introduction AOFAS Surgical Complications of the Foot and Ankle Course Salvaging predictable and unpredictable complications Course Description This comprehensive problem-oriented course, offered every two years, will focus on complications associated with the management of foot and ankle surgery through a series of didactic lectures and case-based discussions. Illustrated during the didactic component of the course will be information on managing complications supported by case-based solutions developed in practical clinical practice. The experienced faculty will provide in-depth information on predictable and unpredictable complications from a procedure, how to avoid them, and how to manage them should they occur. Focus your attention on a targeted audience 2011 Complications Course Statistics: Total attendees (including faculty): US Attendees 43 International Attendees AOFAS Mission Statement The AOFAS promotes quality, ethical and cost-effective patient care through education, research and training of orthopaedic surgeons and other health care providers. The AOFAS creates public awareness for the prevention and treatment of foot and ankle disorders and provides leadership and serves as a resource for government, industry, and the national and international health care community. AOFAS Vision Statement The AOFAS, through its growing national and international membership, is the pre-eminent resource for standards in patient management, public safety, health care policy, education, and research in foot and ankle care. 2

3 Housing and Travel Housing Washington Duke Inn 3001 Cameron Blvd Durham, North Carolina Phone: Toll Free: Fax: Situated on the campus of Duke University, the Washington Duke Inn is convenient to all points in the Research Triangle area. A block of guest rooms is being held at the reduced rate of $239 single or double occupancy (plus current tax of 12.75%) until April 9, 2013 or until the block is sold out, whichever comes first. If you plan to visit Durham in advance of the course or wish to extend your stay, the reduced rate is available three days before and after the meeting, based on availability. Reservations: Phone: or , reference Group Code when making reservations. Online: Go to to access direct hotel link for the AOFAS block. Washington Duke Inn Travel Tomi Gaudio is the preferred travel account manager for the AOFAS. For personal, professional service, contact her and identify yourself as an AOFAS meeting attendee: Phone: (ext. 6) or (Toll Free) tomi@progressivetravel.net Please identify yourself as an AOFAS meeting attendee. Duke University 3

4 General Information Meeting Dates May 16-18, 2013 Exhibit Dates & Hours* Friday, May 17 *Exhibit hours subject to change Exhibit Registration Friday, May 17 General Session Friday, May 17 Exhibit Fee $1,700 4:00 pm 7:30 pm 8:00 am 5:45 pm 6:30 am 11:00 am 10:00 am 7:30 pm 8:00 am 5:45 pm 6:30 am 11:00 am 1:00 pm 6:15 pm 7:00 am 5:45 pm 7:00 am 12:30 pm Outreach & Education Fund (OEF) OEF donors will receive preferential placement if applications and payments are received by March 1, All other exhibit space will be assigned in the order in which paid applications are received. Not an OEF Donor? Learn more at Take advantage of the many OEF benefits by supporting the OEF (the charitable arm of the AOFAS) through funded programs and projects or general mission donations. Commercial Support Program Portions of this program are made possible through commercial support, which allows companies to demonstrate their leadership and commitment to foot and ankle orthopaedics. Learn how you can participate as a commercial supporter. Go to click on Corporate Partners. Special Opportunity for New! Device Companies For an additional $500, device companies may elect to take advantage of a unique opportunity to showcase their products to meeting attendees during extended breaks in CME programming on Thursday and Friday, May 17 and 18. Companies electing to participate will have an unparalleled opportunity to present surgeon-assisted live product demonstrations in timed increments as meeting attendees rotate through the special device-only Exhibit Hall with assistance from the faculty members. Some restrictions may apply; space is limited for these showcase opportunities and reservations will be taken on a first come-first served basis. Contact Deb Whalen, AOFAS Exhibits/Corporate Support Management, at dwhalen@aofas.org for additional information. All exhibits are tabletop format and include the following: Identification sign One (1) 6 draped table, two chairs and a wastebasket Company name, address and contact information listed in program material if full payment is received by April 15, OEF and Commercial Support recognition included in company listing if applicable Complimentary badges and admittance for up to two (2) people, per exhibit space purchased, to all attendee food functions taking place during the meeting: Welcome Reception, breakfasts, breaks, and lunch. Installation of Exhibits Dismantling of Exhibits 10:00 am 3:30 pm 11:15 am Dismantling of exhibits prior to the official closing time is prohibited. Exhibits will be located near the General Session room on the lobby level. Exhibit Space Guidelines Displays are limited to tabletop format ONLY (6 x 30 ). All exhibit displays, literature, video and audio equipment, etc. must be contained within allotted exhibit space. Other display requirements, such as electrical needs or phone lines, can be requested on the corresponding forms posted on the AOFAS website under Corporate Partners / Exhibits. Any additional requirements (such as extension cords, internet connection, etc.) may result in an additional charge. If you wish to display equipment which cannot be displayed on a tabletop, please contact the AOFAS to discuss options. DISMANTLING OF EXHIBITS IS NOT PERMITTED BEFORE THE OFFICIAL CLOSING TIME. 4

5 General General Information Information Badges Exhibiting companies may register additional representatives either in advance or on-site for a $275 Advance/On-site $325 fee per person. On-site registrants will be required to complete an on-site registration form and submit proof of company affiliation (business card). Payment must be made at the time additional badges are requested/ordered. The badge registration form will be available through the AOFAS website at click on Exhibit Opportunities. A maximum of four (4) personnel, per exhibit space, may be present in the Exhibit Hall at any one time; however, there is no limit to the number of badges a company can purchase. The badge registration form will be available through the AOFAS website at click on Exhibit Opportunities. Badges are personal and nontransferable. Each representative of an exhibiting company must wear the official badge at all times while in the Exhibit Hall. Supplementing this with business cards or company badges is not permitted. Exhibitor badges may be made out only in the name of the company shown on the Exhibit Application. Important Dates March 15 April 1 April 1 April 15 April 15 OEF donor application and deposit/ payment for exhibit space due Application and deposit/payment for exhibit space due Last day to cancel exhibit space with full refund, less $250 Full booth payment due Deadline for company description and rep names for program material April 15 Last day to cancel exhibit space with 50% refund, less $250 May 1 May 10 May 16 Last day to cancel additional badge orders with full refund, less $25 Last day to cancel additional badge orders with 50% refund, less $25 Exhibitor installation Exhibit Product Type Please review and select the most accurate code(s) for your product(s) on the contract page of this prospectus. AM AS BLD BGS BP BRC BB CS COM DVC DI EDU EMR END FP IMG I MKT MS MRI MSM NP O OTH PH PM P PUB REHB SF SG SE SI T XRY Anatomical Model Arthroscopic Systems Blood Products Bone Growth Stimulators Bone Products Bracing Business to Business/OEM Casting Supplies & Equipment Computer Hardware/Software Devices Diagnostic Equipment Education-Patient & Physician Electronic Medical Records Endoscopy Facility Planning & Design Imaging/Navigation Systems Implants Market Research Services Medical Supplies MRI Muscle Stimulators, Massagers Non-Profit, Association, or Foundation Orthoses Other Pharmaceuticals Practice/Office Management Prostheses Publications Rehabilitation/Exercise Equipment Shoes & Foot Supplies Soft Goods (Supports) Surgical Equipment Surgical Instruments and Supplies Tissue Products X-ray May May May 18 Exhibitor registration Exhibits open Exhibits close and dismantle 5

6 General Information 6 Thank You to exhibiting companies at educational courses in 2012 Bold type indicates 2011 OEF Corporate Donor u indicates Commercial Supporter Amniox Medical Arthrex, Inc. Biomet, Inc. u BioMimetic Therapeutics, Inc. Bledsoe Brace Systems BME, Inc. (BioMedical Enterprises) CuraMedix, LLC Curve Beam, LLC DARCO International DJO Global Footmaxx GraMedica Hapad, Inc. Innomed, Inc. Integra Life Sciences Lilly USA Lippincott Williams & Wilkins Nascott Orthotics & Prosthetics Organogenesis, Inc. OrthoHelix Surgical Designs, Inc. OrthoScan, Inc Roll-A-Bout Corporation SBi - Small Bone Innovations, Inc. Solana Surgical, LLC u Stryker Trauma & Extremities Supreme Orthopedic Systems Synthes Tornier u Wright Medical Technology Zimmer Be sure YOUR company is represented in 2013! Space and Refunds To be included in the first round of exhibit space assignments for the AOFAS Surgical Complications Course, this application must be received by April 1, 2013 with the appropriate payment. Applications without such payment will not be processed nor will space assignment be made. Assignment of space shall be made by the AOFAS in accordance with the priority of dates of receipt of application on a first-received basis. Acceptance of an applicant does not imply endorsement by the AOFAS of exhibitor s products or services, nor does rejection imply lack of merit of same. Exhibit Space Assignment Exhibit space will be assigned based on receipt and payment of exhibit application. The Society reserves the right, in its sole discretion, to allocate space on any other basis it deems appropriate. Outreach & Education Fund (OEF) donors will receive preferential exhibit placement for applications and payments received by March 15, 2013 for the Surgical Complications Course. All other exhibit space will be assigned in the order in which paid reservations are received. Cancellation Requests for cancellation of exhibit space and or additional badge purchase must be submitted in writing or . No refunds will be made for space not occupied or any space occupied for only a portion of the exhibit time. Cancellation refunds for exhibit space will be made on the following schedule: Prior to space assignment: Full refund less $250 will be granted if postmarked or dated on or before April 1, After space assignment: Refund of 50%, less $250 will be granted if postmarked or dated April 2, 2013 to April 15, No refund will be given after April 15, Cancellation refunds for additional badge purchase will be made on the following schedule: Requests postmarked/ ed on or before May 1, 2013 shall be refunded the full badge fee, less a $25 administrative fee. Requests postmarked/ ed after May 1, 2013 but on or before May 10, 2013 shall be refunded 50% of the full badge fee, less a $25 administrative fee. No refunds for additional badge(s) ordered will be granted after May 10, In the event this AOFAS regional course, including exhibits, is canceled or postponed, or the AOFAS is unable to perform for any reason whatsoever, including performance under this agreement, the sole and exclusive remedy of exhibitor against the AOFAS with respect to any damages sustained by exhibitor as a result of the non-occurrence or postponement of the regional course, including incremental and consequential damages, shall be a refund by the AOFAS of monies paid on account of the exhibit space or additional badges, less exhibitor s pro-rata share of expenses relating to the exhibits portion, as determined by the AOFAS.

7 EXHIBITOR CONTRACT Surgical Complications of the Foot and Ankle ~ May 16-18, 2013 Durham, North Carolina Company Name - as it should be shown in the final program including,, LLC, LTD, etc. Address City State ZIP Country Company Website Primary Contract Title Phone Fax Secondary Contact Title Phone Fax By submitting this Exhibitor Contract, Exhibitor agrees to the responsibility clause in the 2013 Surgical Complications Exhibitor Prospectus and the Exhibitor AOFAS Rules & Regulations, posted on the AOFAS website. Exhibit Product Code(s). Please review and provide the most accurate code(s) for your product(s) from page 5 of this prospectus. FDA Status: o Approved o In Process o Not Applicable Company Description: Please submit a brief company description (50-word limit) to be included in the final program. The AOFAS does not guarantee descriptions will be listed if received after the April 15 deadline. Competitor Proximity: Complete the following sentences: We want to be near: We do not want to be near: Payment: All prices are per tabletop exhibit space On or before April 15, 2013 o Showcase exhibit - $2,200 (device companies only) o Standard exhibit - $1,700 After April 15, 2013 (if space available) o Showcase exhibit - $2,400 (device companies only) o Standard exhibit - $1,900 (See cancellation clause in Prospectus on page 6) Mail, Fax or completed application and payment to: AOFAS / Surgical Complications Exhibits 6300 North River Rd Ste 510 Rosemont, IL Fax: dwhalen@aofas.org METHOD OF PAYMENT o CHECK Make check payable to: American Orthopaedic Foot & Ankle Society o CREDIT CARD Please complete the following: o VISA o MC o AMEX Card # Exp. Date: Security Code: Cardholder Name (print): Signature: Billing Address: City: State: ZIP: Phone: Fax: