Federal Aid 101- How to Spend Federal Dollars. 7 th Annual New Jersey Safety Forum Wednesday, October 19, 2011 Tanya Emam, Local Programs Team Leader

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1 Federal Aid 101- How to Spend Federal Dollars 7 th Annual New Jersey Safety Forum Wednesday, October 19, 2011 Tanya Emam, Local Programs Team Leader

Federal-aid Highway Program (FAHP) Established by Title 23 23 United States Code (USC) 23 Code of Federal Regulations (CFR) FAHP is a federally funded, state administered

2 Federal-aid Highway Program (FAHP) Established by Title United States Code (USC) 23 Code of Federal Regulations (CFR) FAHP is a federally funded, state administered program Reference Website: National Highway System NJDOT s Straight Line Diagrams

(dependent upon project cost and complexity of project) and all Non-NHS route projects utilizing federal funds, New Jersey Department of Transportation

3 How we do business!!! Stewardship & Oversight 23 USC 106 establishes Federal & State oversight and monitoring responsibilities for NHS & Non-NHS projects For select NHS (dependent upon project cost and complexity of project) and all Non-NHS route projects utilizing federal funds, New Jersey Department of Transportation has delegated authority to administer the projects on behalf of Federal Highway Administration FHWA & NJDOT have entered into a Stewardship Agreement 23 U.S.C. Section 106 do not preclude FHWA from reviewing any Federalaid highway project under State responsibility

2011 Federally Funded Projects State Administered: Mostly on NHS routes NJDOT perform work per Stewardship Agreement 28 Construction Projects Locally Administered: Mostly Non-NHS routes Local

4 2011 Federally Funded Projects State Administered: Mostly on NHS routes NJDOT perform work per Stewardship Agreement 28 Construction Projects Locally Administered: Mostly Non-NHS routes Local Governments perform delegated work activities per NJ Stewardship Agreement 59 Construction Projects (Equates to 69% of Federal Construction projects were administered by Locals) Note: All figures on this slide are from October 2010 to July 2011

5 Total Dollars Obligated in FY 2011: Approx. $720 million federal funds $575 million dollars for state administered projects $145 million on local administered projects Local Scoping Local Lead Local Safety Safe Routes to School Transportation Enhancements High Priority Projects 2011 Federally Funds $145 million federal funds to locals in the following areas: Note: All figures on this slide are from October 2010 to September 2011

6 Highway Safety Improvement Program 7 th Annual New Jersey Safety Forum Wednesday, October 19, 2011 Karen Scurry, P.E. FHWA Office of Safety

7 Highway Safety Improvement Program Purpose: Reduce fatalities and serious injuries on ALL public roads Roadway safety management process Data-driven Infrastructure-related safety improvements Federally-funded, state administered 7

8 HSIP Project Eligibility Addresses an SHSP Priority Identified through a data-driven process Targets identified safety issue Reduces fatalities and serious injuries 8

9 Systemic Approach to Safety Systemic Safety Improvement An improvement that is widely implemented based on high-risk roadway features that are correlated with particular crash types, rather than crash frequency. Systemic Problem Identification System-wide crash analysis Crash characteristics at the system level Select focus crash type(s) Select focus facilities Identify common characteristics

11 High Risk Rural Road Program October 19, 2011

12 High Risk Rural Road Program HRRRP Set aside Provision under SAFETEA-LU $90 million HSIP apportionment per year Correct or improve hazardous locations or features Rural major or minor collector or a rural local road accident rate for fatalities and incapacitating injuries exceeds the statewide average increases in traffic volume likely to create an accident rate for fatalities and incapacitating injuries that exceeds the statewide average Construction and operational improvements NJ appropriation is approximately $1.6 million per year 12

13 13

14 100MVMT High Risk Rural Road Program NJ 2009 Fatality Rates Rural Urban Interstate Other Principal Arterial Minor Arterial Major Collector Minor Collector Local Functional Class 14

15 States HRRRP Fund Obligations Washington Oregon Montana North Dakota Minnesota New Hampshire Vermont Maine California Nevada Idaho Utah Wyoming Colorado South Dakota Nebraska Kansas Wisconsin Iowa Illinois Missouri Michigan Indiana Ohio Kentucky DC West Virginia Virginia New York Pennsylvania Delaware Maryland Massachusetts Connecticut New Jersey Rhode Island Tennessee North Carolina Arizona New Mexico Oklahoma Arkansas South Carolina Mississippi Alabama Georgia Texas Louisiana Alaska Florida Hawaii Puerto Rico As of < 10% 11 49% 50-74% >75% 15

16 High Risk Rural Road Program Obligation Rates FY08 FY09 FY10 FY11 US 24.2% 37.5% 45.9% 54.3% New Jersey 12.6% 22.1% 64.0% 75.8% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% US New Jersey 20.00% 10.00% 0.00% FY08 FY09 FY10 FY11 16

17 High Risk Rural Road Program Noteworthy Practices Project Selection Systemic approach Low cost safety improvements (signing, striping) Projects from 5% report High risk corridors Road Safety Audits Training and Technical Assistance Workshop On-line application real time feedback LTAP Safety training as a prerequisite Off system local coordinators 17

High Risk Rural Road Program Resources Implementing the High Risk Rural Roads Program FHWA-SA-10-012 Noteworthy

18 High Risk Rural Road Program Resources Implementing the High Risk Rural Roads Program FHWA-SA Noteworthy Practices: Addressing Safety on Locally- Owned and Maintained Roads A Domestic Scan FHWA-SA

19 NEW JERSEY DEPARTMENT OF TRANSPORTATION Local Aid Grants October 19, th Annual Safety Forum Shukri Abuhuzeima Supervising Engineer 1

20 Division Of local Aid Manages State and federal funding to Counties, Municipalities and some non-profit organizations. $200 M in Transportation Trust Fund grants annually. $150 M in federally funded programs. 23 funding programs. 5 Offices around the state including headquarters in Trenton.

Local Aid Districts District 1 Roxbury Corporate Center 200 Stierli Court Mount Arlington 07856 District 2 153 Halsey Street, 5th Floor Newark 07102 973.877.

21 Local Aid Districts District 1 Roxbury Corporate Center 200 Stierli Court Mount Arlington District Halsey Street, 5th Floor Newark District 3 District 4 1 Executive Campus Route 70 West 1035 Parkway Avenue MOB Trenton, NJ Cherry Hill

22 Statewide Road Mileage Statewide Road Mileage = 38,094 centerline miles Municipal % County, % NJDOT, 2300 Parks, 649 NJTA, 323 County NJDOT Parks NJTA Municipal 4

23 Local Safety Program Launched in 2004 with 2 projects per MPO. Each MPO conducts its own selection process. Quick fix, construction ready safety improvements. Funds only the construction phase of work. Costs incurred for planning, design and right-of-way acquisition are the responsibility of the applicant. Projects must have minimal or no environmental and cultural resource impacts.

24 High Risk Rural Roads Established in 2005 with the SAFETEA-LU bill. Sub-program of the Highway Safety Improvement Program (HSIP) $90 M nationally. $1.7 M in NJ Roads functionally classified as a rural major or minor collectors or as a rural local road. Crash rate for fatalities and incapacitating injuries exceeding the statewide average for those functional classes of roadways.

25 Local Safety / High Risk Rural Roads Program DOT grant programs, federally funded MPO lead in project selection. Provide funds to counties and municipalities Funded currently at $5.24 M for fiscal year 2012 Deals with emerging safety needs on county and municipal roads Improves crash-prone locations Focuses on pedestrian and vehicular safety Quick turn-around from selection to construction

26 LS / HRRR Fund Distribution by MPO FY 2012 NJTPA-North Jersey Transportation Planning Authority $3.2 M DVRPC-Delaware Valley Regional Planning Commission $1.0 M SJTPO-South Jersey Transportation Planning Organization $1.0 M

27 Eligible Projects Installation of a skid-resistant surface treatment at intersections. Pedestrian or bicycle safety improvements such as textured pavement crosswalks, crosswalk striping and ADA compliant curb ramps. Intersection improvements including traffic signal upgrades, modified signal operations, left-turn bays, striping and pedestrian countdown signal heads. Improvements to highway signage and pavement markings including reflective pavement markings. Installation or upgrade of traffic control or other warning devices to improve a documented safety hazard including traffic signals, overweight vehicle detectors and signage

28 Project Selection NJTPA conducts a competitive application process Project screening through a committee that includes: Bureau of Environmental Resources NJTPA NJDOT Division of Local Aid NJDOT Bureau of Safety Programs SJTPO conducts Safety Management System analysis for the Counties in their region. DVRPC conducts road safety Audits and Congestion and Crash Site Analysis

29 The Federal Aid Process NEPA Compliance PS&E package Project authorization Advertisement, bid and award of contract Construction supervision and project reporting DBE Compliance ADA Compliance Buy America compliance Project close out

30 Starting a Federal Project Kick off meeting. Meeting is attended by key stakeholders. NJDOT Local Aid NJDOT Environmental Bureau Sub-recipient representatives. Sub-recipient submits Detailed Project Description. Include project need and detailed proposed improvements. NJDOT explains the environmental requirement. Project preliminary plans. NJDOT will explain the next steps required to push the project forward.

31 Project Authorization Approved NEPA document (Environmental evaluation of the project) Engineer s certification of design. Recent estimate(within 30 days of the request for authorization submittal). ROW and utility certification. Final PS&E(plans specs and estimate), must be submitted by August 1. Projects must be authorized by September 30.

32 Project Bid and Award Project must be advertised for bid within 60 days of the Authorization Date. NJDOT must be notified of the award in writing. Award concurrence by the Department must be obtained prior to start work. Bid evaluation and analysis is required by the sub-recipient. Bids need to be balanced. Solicitation and award of professional services have to follow the Brooks Act of 1972 (Qualifications Based Selection).

33 Inspection and Supervision Prepare project schedule with start and end dates. Project must have a full time resident engineer with adequate staffing -23CFR Daily reports of the project activities must be maintained. Source documents of material on site must be maintained. Construction changes must be preapproved by the Department prior to commencement of work. Change orders are required for time extensions. DBE/ESBE participation must meet the goals set forth for the project or documented good faith effort by the contractor.

34 Payment Reimbursement Payment for federally funded projects are done on reimbursement basis. Payment s are required to be submitted monthly or at least quarterly. Payment vouchers must be supported by source documentation. Additional funding may be available if needed. A change order must be processed for additional funding request.

35 Project Closeout NJDOT Local Aid s project manager must be notified of the substantial completion of the project. Project will be inspected by FHWA and NJDOT Local Aid to determine satisfactory completion. Sub-recipient s engineer will issue a final project certificate of completion. Sub-recipient s engineer will issue a final change order to determine final as-built quantities. Sub-recipient to Submit final payment voucher to the department with back up documentation. Post audits may be conducted by the Department or FHWA.

36 Maximizing Your Dollars Address issues such as ADA compliance, NEPA and permits in the planning and design stages. Timely authorization of your project. Clear project and up to date project schedule. Completing your project on time. General compliance of federal and state specs and regulations.

37 Additional Federal Programs for Local Projects Local Lead design and construction - $100 M Capital projects for counties and sub-regions Transportation Enhancement Program - $10 M Non traditional transportation related projects that include pedestrian and bike safety projects. Safe Routes to School Program - $5 M Pedestrian and bike safety projects that target areas within 2 miles of K-8 schools. To encourage school children K-8 to walk and bike to school.

, and streetscape projects County Aid $78.

38 State Funded Programs for Local Projects Municipal Aid $78.75 M Municipal roads Up to 10% is allowed for bike, ped., and streetscape projects County Aid $78.75 M County Roads Local Aid Infrastructure Fund $10 M County and municipal roads Safe Streets to Transit $0.5 M Bikeway Program $1.0 M Hotalen Road Section II, Sandyston Twp., Sussex County 20

39 Local Aid Website 21

40 Questions?

41 Other Funding for Law Enforcement Mike Tullio- Traffic Safety Advocate South Jersey Traffic Safety Alliance

from other-than- Gov t sources by linking

42 Non-Traditional Law Enforcement Funding Many private/corporate grants are directed towards non-l/e recipients L/E and community partners together, can leverage funding. These could open other doors for grants from other-than- Gov t sources by linking efforts. The main theme for private funding is Partnerships for LE & Community Orgs.

43 Safe Routes To School Resource Guide Selecting School Bus Stop locations Green Works partnership Walk to School Challenge awards $5,000 grants for eco-upgrades on campus

44 General Mills Foundation 2011 Champions for Healthy Kids 50 grants of $10,000 each to community groups helping youth adopt healthy diets/physical activities om/foundationgrantapps.aspx

45 National Organization Youth Safety $5,000 dollar grants awarded to winners of the Act-out-loud contest to produce Anti-Distracted Driving message L/E could assist local school with this project as part of School Resource Officer Program

Pepsi Refresh Grants L/E agencies could apply

to leverage the collective talents within the

46 Pepsi Refresh Grants L/E agencies could apply perhaps by using an anti-obesity/juvenile diabetes effort via bike & Pedestrian safety through the Safe Routes to school agenda We look to leverage the collective talents within the network of the partner organizations.

State Community Development Block Grants

efforts to stabilize and improve blighted

47 State Community Development Block Grants Non-entitlement cities U/50,000 population & counties with populations U/200,000 HUD program that funds various efforts to stabilize and improve blighted communities, and benefit low and moderate income persons

48 CDBG (cont) Acquisition of property for public purposes; Construction or reconstruction of streets, water and sewer facilities, neighborhood centers, recreation facilities, and other public works; Demolition; Rehabilitation of public and private buildings; Public services

Michael & Susan Dell Foundation A philanthropic

living in poverty L/E working with community partners

conceivably receive funding for CPS programs, bike

49 Michael & Susan Dell Foundation A philanthropic foundation dedicated to the health & safety of kids living in poverty L/E working with community partners (Health-Clinics, Education, Social Service) could conceivably receive funding for CPS programs, bike safety, School resource & student pedestrian Safety

50 BJ S Wholesale Clubs BJ s Charitable Foundation Funding for safety, security and well-being of children and families, education and health programs, community service opportunities Designed for awards to rural areas in Southern NJ

51 CVS CAREMARK CVS Caremark awards community orgs assisting children with disabilities PAL, Explorers, Scouts, or other youth programs might want to expand to include more disabled youth with bike safety, wheel-chair/highway safety, pedestrian safety for the blind. info.cvscaremark.com

Fatal Vision Corp Funding source that targets

workplace safety funding assistance section aids

52 Fatal Vision Corp Funding source that targets traffic safety, impaired driving, underage drinking, health education, alcohol or drug prevention programs, community policing, or workplace safety funding assistance section aids Law enforcement with locating alternative funding

Toys-R-Us Funding between $10,000 and $25,000 focused on the following areas: Keeping children safe Helping children in need, including financially disadvantaged

53 Toys-R-Us Funding between $10,000 and $25,000 focused on the following areas: Keeping children safe Helping children in need, including financially disadvantaged children Supporting children with special needs Providing resources for children/families victims of natural or other disasters

The American Legion NATIONAL MEMBERSHIP RECORD

The American Legion NATIONAL MEMBERSHIP RECORD www.legion.org 2016 The American Legion NATIONAL MEMBERSHIP RECORD 1920-1929 Department 1920 1921 1922 1923 1924 1925 1926 1927 1928 1929 Alabama 4,474 3,246