September 26, :15 a.m. MARC Conference Center 2 nd Floor Heartland Room AGENDA

Transcription

1 September 26, :15 a.m. MARC Conference Center 2 nd Floor Heartland Room AGENDA 1. Approve Contracts, Grants and Other Major Expenditures VOTE: AGING SERVICES a. Authorize the Aging and Adult Service transportation contract with OATS, Inc. VOTE: TRANSPORTATION b. Authorize submittal of TIGER & INFRA grant proposals for Buck O Neil Bridge and approval of contract with Burns & McDonnell for grant preparation c. Authorize receipt of funds and enter into a contract with Sidewalk Labs for transportation data d. Authorize an agreement with WSP USA and Venice Communications a for the Kansas City, Missouri, Midtown Complete Streets project and accept additional local match funds VOTE: ENVIRONMENT e. Approve application from the Environmental Protection Agency for a grant to advance regional green infrastructure planning and policy development f. Authorize a contract with Heartland Conservation Alliance (HCA) for Blue River and Brush Creek planning initiatives VOTE: COMMUNITY DEVELOPMENT g. Authorize grant application to the Health Care Foundation of Greater Kansas City to develop a business plan to establish a Managed Services Network h. Authorize applications to the Missouri Housing Development Commission to support Homelessness Coordination (HMIS) Services i. Authorize application to the Health Care Foundation of Greater Kansas City to support organizations enrolling residents in the federal health insurance marketplace VOTE: EMERGENCY SERVICES j. Approve renewal of contract with Airbus for software support for multiple PSAPs 2. VOTE: Approve Consent Agenda (Administrative Matters and Minor Expenditures) a. Approve minutes of the August 22, 2017 Committee meeting 3. Other Business 4. Adjournment

2 Please notify the Mid-America Regional Council at at least 48 hours in advance if you require special accommodations to attend this meeting (i.e., qualified interpreter, large print reader, hearing assistance). We will make every effort to meet reasonable requests. Free parking is available when visiting MARC. Visitors and guests should park on the upper level of the garage. An entrance directly into the conference area is available from this level. To enter this level from Broadway, turn west into the Rivergate Center parking lot. Please use any of the available spaces on the upper level at the top of the ramp.

3 September 2017 Item No. 1a ISSUE: VOTE: Authorize modification to the Aging and Adult Services transportation contract with OATS, Inc. BACKGROUND: The Department of Aging and Adult Services extended all unit-based SFY 2017 transportation contracts for an additional three months, through September 30, New SFY 2018 contracts will be developed and implemented on October 1 st, to last through June 30, This action was taken so a Request for Proposal (RFP) document to solicit providers for hot pre-plated congregate meals and frozen home delivered meals could be developed and released on May 12 th. The senior centers listed within that RFP did not include Vesper Hall in Blue Springs nor the Harrisonville Senior Center. Both of these centers prepare their own meals in an on-site meal preparation setting. When approached about transitioning their home delivered meals clients from the food prepared at the centers to frozen meals, MARC staff discovered these centers preferred to maintain existing meal delivery of the hot meals prepared on-site. Contracts had already be written and executed with OATS that excluded meal delivery from both of these centers. MARC staff is recommending that the nine-month SFY 2018 unit-based transportation contract with OATS. Inc., be developed to include site transportation-meals at Vesper Hall, for a unit rate of $5.10, which was the rate OATS proposed in a response to the transportation RFP released in late January. No competing proposals were received. MARC staff is also recommending that the non-urban coordinated transportation contract, which is not unit-based and was not extended for three months, but was prepared for the full twelve months with OATS, Inc., for service area D (all of Cass County) be amended to include the delivery of home delivered meals for participants who receive meals from the Harrisonville Senior Center by adding an additional $24, to the SFY 2018 contract, thereby increasing the overall value to $124,144. BUDGET CONSIDERATIONS: Funding for these two separate contract modifications have been included within the budget for the Department of Aging and Adult Services. COMMITTEE ACTION: At its September 7 th meeting, the Commission on Aging recommended both OATS Inc. contract modifications. RECOMMENDATION: It is recommended to the MARC Board that the Executive Director be authorized to develop a nine-month transportation contract with OATS, Inc., to include site transportation-meals at the Vesper Hall Senior Center for a unit rate of $5.10, and to modify the current twelvemonth contract with OATS, Inc., to include the delivery of meals to homes of participants receiving meals prepared at the Harrisonville Senior Center. STAFF CONTACT: Bob Hogan

4 September 2017 Item No. 1b ISSUE: VOTE: Authorize submittal of TIGER & INFRA grant proposals for Buck O Neil Bridge and approval of contract with Burns & McDonnell for grant preparation BACKGROUND: USDOT has recently announced that it is accepting applications for the new INFRA grant program and for another round of the TIGER grant program. Both programs are competitive, discretionary programs with projects to be selected by the US Secretary of Transportation. The INFRA program is funded at up to $1.56 billion for FFY 2017 and 2018 for highway and freight projects of national or regional significance focused on (1) Supporting economic vitality at the national and regional level; (2) Leveraging federal funding to attract other, non-federal sources of infrastructure investment, as well as accounting for the life-cycle costs of the project; (3) Using innovative approaches to improve safety and expedite project delivery; and (4) Holding grant recipients accountable for their performance and achieving specific, measurable outcomes identified by grant applicants. Applications are due November 2, Additional details are available at The TIGER program is funded at $500 million for FFY 2018, and is focused on projects that will have a significant impact on the nation, a metropolitan area or a region. Applications are due October 16, See more at: The city of Kansas City, Missouri, has asked MARC to support development of INFRA and TIGER grant applications for replacement of the US-169/Buck O Neil (Broadway) bridge as part of the implementation planning tasks in the Beyond the Loop Study. Burns & McDonnell will support this effort via a supplement to its existing contract with MARC. POLICY CONSIDERATIONS: MARC should support applications from the region that advance project priorities of or are consistent with the policy framework of Transportation Outlook Replacement of the Buck O Neil Crossing is identified as a financially constrained project in this plan. BUDGET CONSIDERATIONS: Funding to develop these applications is available in the non-federal budget for the Beyond the Loop planning and environmental linkages study. COMMITTEE ACTION: TTPC was briefed on these issues on September 19, 2017.

5 RECOMMENDATION: Authorize the Executive Director to: 1) Execute a supplemental agreement with Burns & McDonnell for up to $55,000 to draft grant applications for the TIGER and INFRA programs for a new bridge to replace the existing US-169 Buck O Neil Crossing over the Missouri River. 2) Apply for funding through the TIGER and INFRA programs for this project as a project sponsor or co-sponsor. STAFF CONTACT: Ron Achelpohl

6 ISSUE: VOTE: Authorize receipt of funds and enter into a contract with Sidewalk Labs for transportation data September 2017 Item No. 1c BACKGROUND: MARC s transportation planning work requires large amounts of regional data regarding household travel patterns, origins and destinations, mode share, system speeds and other information in order to calibrate travel demand models, identify transportation needs and support development of regional plans and programs. This data typically comes from a wide range of sources with highly variable update frequencies, accuracy, precision and cost. MARC staff regularly seeks new sources for this data and has been particularly interested in incorporating travel and mobility information from mobile phone providers, app developers and other third-party data providers into our work. MARC and several other local organizations have recently been approached by Sidewalk Labs, Inc., to participate in development of a new planning tool using data collected through mobile phone activity and other public and proprietary sources. The tool would provide a database with synthesized analogues of travel information based on actual data that has been anonymized to protect the privacy of individuals using these services. Sidewalk Labs is a subsidiary of Alphabet, which is also the parent company of Google. Under the terms of the agreement, Sidewalk Labs would develop this tool for the Kansas City region in early The cost for the tool would be based on our 2010 population at $0.12 per person. No payment would be made until the tool met acceptance criteria agreed to by MARC and our project partners. MARC and our partners would have unlimited access to a web service with this data for one-year after acceptance and new partners would also be able to access the data after entering into agreements with Sidewalk Labs. After the first year Sidewalk Labs would offer services to individual organizations on a case-by-case basis. Sidewalk Labs is also pursuing pilots for this project in a few other regions including Sacramento, San Francisco, Philadelphia, Chicago and Portland. Current partners and their estimated contributions towards this agreement are: MARC $ 75,169 Kansas City Area Transportation Authority $ 75,168 City of Kansas City, Missouri $ 43,000 City of Overland Park, Kansas $ 14,000 City of Olathe, Kansas $ 12,000 Kansas City Streetcar Authority $ 3,000 BikeWalk KC $ 3,000 Total $ 230,137

7 In order to access data from Google in 2018, Sidewalk Labs needs an agreement from the region to develop this planning tool in BUDGET CONSIDERATIONS: Funding to for this contract will be included the 2018 Unified Planning Work Program and MARC Budget. RECOMMENDATION: Authorize the executive director to: 1. Enter into agreement with Sidewalk Labs in an amount not to exceed $230,137 to develop a regional transportation database tool in Receive funds from project partners up to the amounts shown above to support the project. STAFF CONTACT: Ron Achelpohl

8 September 2017 Item No. 1d ISSUE: VOTE: Authorize an agreement with WSP USA and Venice Communications a for the Kansas City, Missouri, Midtown Complete Streets project and accept additional local match funds BACKGROUND: For Planning Sustainable Places (PSP) funded projects, MARC will hold the contracts on individual projects, although the project leads and local match will be provided by local sponsors. A qualifications-based competitive selection process was used in the selection of the consulting team. The Midtown Complete Streets Corridor study will evaluate arterial streets within the area generally bounded by State Line, US 71, Brush Creek and 27 th Street. Corridors within the study area will evaluated for the addition of on-street bicycle facilities. The three priorities of the project are: Conceptualize and implement a multi-modal complete street for all road users along selected corridors. Equitably engage local stakeholders throughout the conceptualization and planning efforts. Support and bolster ongoing efforts to enhance corridors within Midtown as thriving commercial, multi-modal places. MARC advertised the project from November 7 through December 2, 2016 on DemandStar and MARC s website. Five proposals were received. A selection committee consisting of representatives from three Kansas City, Missouri, departments (Planning & Development, the City Manager s Office and Public Works) reviewed and interviewed three firms. MARC staff attended the interviews to ensure federal guidelines were followed. The team of WSP USA and Venice Communications was recommended for this work. The team s proposal will result in a plan that provides an existing plan review, a best practices review, an evaluation of existing Right-of-Way, public engagement with stakeholders, and develops an implementation plan, including costs. BUDGET CONSIDERATIONS: The project will use Planning Sustainable Places (Federal STP) funding with a required local match. The Planning Sustainable Places (Federal STP) funding is $36,000 and the original local match of $10,000 was committed with the project s application. The scope of services proposed by the selected consultant called for an additional $23, The new required local match of $33, will be provided by the city of Kansas City, Missouri.

9 COMMITTEE ACTION: The MARC Board authorized the award of the PSP funds to the project and the receipt of the initial local match on September 27, RECOMMENDATION: Authorize the executive director to enter into an agreement with WSP USA for the Midtown Complete Streets Corridor Plan for an amount not to exceed $69, STAFF CONTACT: Martin Rivarola Beth Dawson

10 September 2017 Item No. 1e ISSUE: VOTE: Approve application from the Environmental Protection Agency for a grant to advance regional green infrastructure planning and policy development BACKGROUND: In 2016, MARC developed a regional green infrastructure (GI) framework, comprised of an Atlas and Playbook. MARC is advancing the Playbook this year by developing model naturebased projects that intersect with transportation plans and projects. Two competitive procurement processes were conducted for work in 2016 and 2017, each culminating the selection of a consulting team lead by BNIM. Future regional GI planning and policy development work will be supported by a two-year EPA Wetland Program Development Grant. MARC applied for a grant in the spring of 2017 to refine the atlas, including the completion of a regional natural resource conservation and restoration map, and the development of a regional and local policy framework to spur greater implementation. BNIM will provide continued consulting support for this next project phase. EPA has awarded a grant of up to $199,475 using some funds from fiscal year 2018 and some from Receipt of the full grant award will be contingent on future congressional appropriations. BUDGET CONSIDERATIONS: If the full grant is awarded, MARC will provide match in the amount of $99,755 ($49,755 inkind match; $50,000 cash match from water quality education small grants). COMMITTEE ACTION: None RECOMMENDATION: Approve the submission of grant and accept funds from to the Environmental Protection Agency, and authorize the executive director to execute an agreement with the EPA for up to $199,475 and increase the scope and budget of the consulting services contract with BNIM by $75,000. STAFF CONTACTS: Tom Jacobs Alecia Kates

11 September 2017 Item No. 1f ISSUE: VOTE: Authorize a contract with Heartland Conservation Alliance (HCA) for Blue River and Brush Creek planning initiatives BACKGROUND: MARC and the HCA were formally recognized as co-sponsors of the Middle Blue River Urban Waters Federal Partnership in The partnership builds upon the place-based federal Sustainable Communities Partnership, with the aim of revitalizing communities, creating jobs, and improving the quality of life in cities and towns across the nation. The Middle Blue River corridor was selected as the focus area for this project because it has suffered from frequent and serious flooding, degraded water quality, habitat loss from channelization, and economic disinvestment and blight. And, yet, the area is rich with sustainable redevelopment and restoration potential. In 2015, in partnership with the HCA, MARC received a grant from the EPA to continue to lead efforts to restore the Middle Blue River. Substantial progress has been made on advancing a series of planning goals. This year, the HCA served as the lead applicant in response to another EPA grant solicitation. MARC was included in the grant as a sub-contractor. During the coming two years, MARC will assist partners to: - Develop a business plan on the return on investment of converting vacant lots into native landscapes. - Facilitate the integration of functional art into restoration projects on Brush Creek. - Coordinate community conservation and restoration trainings. - Garner community engagement to support better understanding and use of the Blue River corridor. - BUDGET CONSIDERATIONS: MARC will receive $45,000 from HCA over a two-year period. No match is required for this grant. Funds would be used primarily for personnel and contractual expenses. RECOMMENDATION: Authorize the executive director to execute a contract with the Heartland Conservation Alliance for $45,000 for Blue Rive and Brush Creek planning initiatives STAFF CONTACTS: Tom Jacobs Alecia Kates

12 September 2017 Item No. 1g ISSUE: VOTE: Authorize grant application to the Health Care Foundation of Greater Kansas City to develop a business plan to establish a Managed Services Network BACKGROUND: For many older adults and others with disabilities or chronic disease conditions, the nearly universal desire to remain independent in the community is challenged by the complexities of their chronic conditions. Although superb clinical care provides a tremendous benefit to health and extended life, non-medical supports provided in the community are essential to safeguarding independence, preventing poor health and well-being outcomes, and addressing social determinants of health. Although research shows that community services help to reduce poor outcomes, including re-hospitalization, there is often a lack of capacity to deliver targeted, systematic, and region-wide services and interventions. However, if community services organizations could increase their capacity to respond to increased need, then those organizations may be able to provide significant benefit to high-risk patients. Nationally, there is a growing movement for organizations to provide supportive services through formal networks, often established and managed by Area Agencies on Aging. One such network concept is a Managed Services Network (MSN), in which a central administrative organization helps to recruit high-quality network members, builds technical and billing capacity among these organizations, and provides a connection to populations of great need, such as recently discharged hospital patients. MSNs offer a variety of services that can include: Contract management, rate negotiation, or billing support between CBOs and health plans or health providers for the provision of community-based services. Evidence-based trainings for CBO staff, such as falls prevention, chronic care selfmanagement, or depression. Clinical oversight of intensive community-based assessment and care management for complex clients including Medicaid or dual-eligible Medicare and Medicaid clients. Planned and unplanned hospital-based care transition assistance including in-home or hospital-based assessment, referral to community-based services or follow up in the community. Most common home and community-based services offered through the network include: home delivered meals, adult day, transportation, personal emergency response systems, home modifications, medication management, and personal care. MARC and a number of partners have identified the opportunity to build an MSN to improve the capacity of community-based organizations (CBOs) to collaborate with health providers and other health care payers. This improved coordination will enable better treatment of the

13 whole person, including non-medical health-related needs. The MSN structure could result in: Improved access of health provider or payer clients to community-based services. New reimbursement mechanisms for community-based services in the region. Leveraging new revenue streams to subsidize more community-based services for underserved populations. Improved outcomes relative to transitions between levels of care (e.g., reduced hospital readmissions). Improved rates of success living independently in the community (e.g., reduced nursing home admissions). Foundation funds would support the development of a business plan and design of a pilot project to launch the MSN in 2018, if determined to be feasible. MARC, through its 501c3, is requesting funds from the Health Care Foundation of Greater Kansas City and the Menorah Legacy Foundation for the business planning work. MARC and its community partners will be seeking funding for the development of a business plan for an MSN model and an initial pilot structure that meets the needs of clients, providers, payers and CBOs. The goal of the pilot would be to assess the efficacy of the model and scalability across the region. A steering committee, comprised of key community stakeholders, would inform the planning process. To assist in this process, MARC would solicit proposals for and hire a consultant. RECOMMENDATION: Authorize the executive director to submit an application to the Health Care Foundation of Greater Kansas City for $100,000, and if awarded, accept funds to support development of a business plan for a Managed Services Network. STAFF CONTACT: James Stowe Marlene Nagel Cathy Boyer-Shesol

14 September 2017 Item No. 1h ISSUE: VOTE: Authorize applications to the Missouri Housing Development Commission to support Homelessness Coordination (HMIS) Services BACKGROUND: In fall 2015, the MARC Board authorized the organization to serve as the Lead Agency for the Homelessness Management Information System on behalf of the region s three Continuum of Care organizations serving much of the homeless population in the Kansas City region (Wyandotte County Homeless Services Coalition, Johnson County Continuum of Care and Homeless Services Coalition of Greater Kansas City serving Jackson County). The Homeless Management Information System (HMIS) is an internet-based data collection software application designed to capture information about the numbers, characteristics, and needs of homeless persons and those at risk of homelessness over time. Agencies receiving HUD and other federal grant funds are required to use the system to track and report on services. With the support of the Johnson and Jackson County Continuum of Care organizations, MARC applied for FY2015 and FY2016 HUD funds to support the HMIS work. MARC has recently applied for FY2017 funds. The Greater Kansas City Coalition to End Homelessness (serving Jackson and Wyandotte counties) and the Johnson County Continuum of Care have again encouraged MARC to apply for FY2017 funds to continue support of the HMIS Lead Agency role. The Missouri Housing Development Commission (MHDC) receives HUD funding to support statewide efforts to address homelessness (Emergency Services Grants). MARC received a FY2015 grant from MHDC for the HMIS Lead Agency work, and the funds were budgeted to support the software system s license fee. MHDC has issued a call for applications for the FY2017 Emergency Solutions Grant (ESG). The funds would be used to support system operations and training. The grant amount of $40,000 would be matched with fees paid by agencies using the HMIS system. RECOMMENDATION: Authorize the executive director to apply for and, if awarded, accept funds in the amount of $40,000 to support the HMIS system on behalf of Jackson, Wyandotte and Johnson counties. STAFF CONTACT: Marlene Nagel

15 September 2017 Item No. 1i ISSUE: VOTE: Authorize application to the Health Care Foundation of Greater Kansas City for funding to support organizations enrolling residents in the federal health insurance marketplace BACKGROUND: MARC has convened community stakeholders to increase access to health care for uninsured and underinsured residents through the Regional Health Care Initiative since In 2013, MARC convened community organizations to coordinate efforts to raise awareness among area residents about the federal health insurance marketplace and to help area residents enroll for health insurance. Representatives from area agencies have met bi-weekly since that time to coordinate their work and share information. MARC received funds from the Reach Healthcare Foundation and the Health Care Foundation of Greater Kansas City to support the work. MARC partnered with the United Way of Greater Kansas City to promote the use of as a central phone number for residents interested in getting information or counseling assistance to be directed to the appropriate community agency. MARC used foundation funds for staff support, to purchase media to promote awareness about the health insurance marketplace, costs associated with special events, training for counselors, website support and other services. The Health Care Foundation has expressed interest in continuing to support MARC s coordination services for the next enrollment period. The cost to provide those services and to continue to partner with United Way of Greater Kansas City for the 12 months beginning October 1, 2017 is $146,208. United Way s service will continue to provide services, referring callers to agencies with trained personnel to answer questions and help them enroll. The media budget has been increased to allow for increased promotion in October, November and mid-december. The federal government has reduced the enrollment time period this year and questions due to debate about bills in Congress require additional outreach. Estimated costs for paid media are as follows: Television $26,700 Radio $11,520 Billboards $7,500 Commuter Bus Ads $8,500 Digital Ads $10,000 Social Media $2,400 Print $5,150 Total $71,770

16 RECOMMENDATION: Authorize the executive director to submit an application and if awarded, accept funds to support the community s education and outreach efforts around the federal health insurance marketplace for up to $148,208 from the Health Care Foundation of Greater Kansas City, and to subcontract with United Way of Greater Kansas City for $20,269 for services. MARC will use $71,770 of the budget for paid media to promote enrollment beginning November 1, STAFF CONTACT: Barbara Hensley Catherine Couch

17 September 2017 Item No. 1j ISSUE: VOTE: Approve renewal of contract with Airbus for software support for multiple PSAPs BACKGROUND: Several PSAPs were upgraded to the new Airbus hardware and software platform in late The installations included software support for four years. These support agreements are expiring and need to be renewed for additional four-year terms. BUDGET CONSIDERATIONS: The total cost for four years of software support for the answering positions, servers and gateways is $209,863.80: Harrisonville Police Department $18, Cass County Sheriff's Office $28, Grandview Police Department $23, Lee's Summit Police Department $48, Raytown Police Department $20, Riverside Police Department $15, Independence Police Department $56, TOTAL: $209, This expenditure is included in the regional upgrade plan, and will be made using existing dollars from the Capital Projects Fund. COMMITTEE ACTION: The Public Safety Communications Board approved the 2017 PSAP Upgrade Schedule at its meeting on December 7, 2016 RECOMMENDATION: Authorize purchase of software support agreement extensions from Airbus at a cost of $209, STAFF CONTACT: Eric Winebrenner

18 ISSUE: VOTE: Approve minutes of the August 22, 2017, Budget & Personnel meeting September 2017 Item No. 2a BACKGROUND: The minutes of the August 22, 2017, meeting are enclosed. RECOMMENDATION: Approve the minutes of the August 22, 2017, meeting STAFF CONTACT: David Warm Nancy Fordham for Mary Laird

19 BUDGET AND PERSONNEL COMMITTEE MID-AMERICA REGIONAL COUNCIL 600 Broadway, Suite 200 Kansas City, Missouri August 22, :15 a.m. Minutes of Meeting COMMITTEE MEMBERS PRESENT Commissioner Harold Johnson, Unified Government of Wyandotte County/Kansas City, Kan. MARC Board Treasurer/B&P Chair Councilmember Carol Suter, Gladstone, Mo. MARC Board Chair Commissioner Rob Roberts, Miami County, Kan. MARC Board 1 st Vice Chair Commissioner Bob Holland, Leavenworth County, Kan. Commissioner Jimmy Odom, Cass County, Mo. MARC Board 2 nd Vice Chair Mayor Randy Rhoads, Lee s Summit, Mo. MARC Board Secretary Councilmember Curt Skoog, Overland Park, Kan. MARC Board Immediate Past Chair Councilmember Marge Vogt, Olathe, Kan. MARC Board Past Chair STAFF PRESENT David Warm, Executive Director Dorothy Pope, Director of Financial Affairs James Stowe, Director of Aging and Adult Services Jovanna Rohs, Director of Early Learning & Head Start Ron Achelpohl, Director of Transportation and Environment Eric Winebrenner, Public Safety Program Director Marlene Nagel, Director of Community Development Barbara Hensley, Public Affairs Program Director CALL TO ORDER Commissioner Harold Johnson called the Budget and Personnel Committee meeting to order at 11:23 a.m. Self-introductions were made. FINANCIAL AND PROGRAM REPORTS AND DISCUSSION Dorothy Pope shared Quarterly Financial reports as of July 31, 2017; reviewed schedules comparing actual costs to the approved budget; and noted that the 2017 budget will be updated as we start the budget process for DISCUSSION: Commissioner Johnson asked if the agency s finances are on track, and if there are any particular highlights. Ms. Pope responded that the budget is on track and there are no particular or unusual highlights to mention, and that we will continue to monitor and update financial information. David Warm added that one thing we watch for is grants that we anticipated when we prepared the budget but that did not materialize, which has not been a problem this year. Councilmember Carol Suter asked about receivables and whether the collection of dues was on par with previous years. Ms. Pope stated that past due notices had just been sent to those who had not yet paid, and Mr. Warm noted that it is routine for dues to come in at various times of the year.

20 APPROVE CONTRACTS, GRANTS AND OTHER MAJOR EXPENDITURES Commissioner Johnson noted that in the interest of time, items would be voted on by category unless there was a particular item that needed to be voted on individually. AGING SERVICES James Stowe reviewed four items submitted for the board s approval. 1. Authorize submission of an Aging and Adult Services nutrition program innovation grant application to the Administration for Community Living. The Missouri Association of Area Agencies on Aging (MA4) intends to submit a grant proposal to test two innovations in nutrition programming that will reduce costs and increase quality. MARC would test one of those innovations as a subrecipient of the grant over a two-year period. The overall award is approximately $250,000 over the two-year project period. The innovation would be an extension of an existing pilot project to provide Home-Delivered Meals clients with smart speakers that facilitate ordering of nutritious foods as well as delivery of those items to the client s home. MARC would receive approximately $133,000 for the two-year period. A 20 percent match of non-federal funding is required. The grant and match will fund staffing and technology costs, contracts to recruit and equip participants, money to support volunteer networks, food costs, and a professional consultant with expertise in smart speakers. The committee was asked to authorize grant submission and acceptance of funds as a grant subrecipient if awarded. 2. Authorize submission of a proposal to the John A. Hartford Foundation/Atlantic Philanthropies for a Practice Change Leaders grant to support the Managed Service Work initiative. The John A. Hartford Foundation, in collaboration with The Atlantic Philanthropies, is offering a small leadership development award to cultivate skill and capacity building among professionals in the field of aging. The award supports a particular project and organizational leader that will improve the health of older people. The overall award is $45,000 over a oneyear period and requires a $20,000 in-kind or cash match (federal or non-federal) by the awarded organization. The committee was asked to authorize submission of a Practice Change Leaders in Aging and Health grant proposal and accept funds if awarded. 3. Authorize adoption of new Title IIID Evidence-Based Programming for older adults. Earlier in 2017, MARC sought an evidence-based program to offer across the Area Agency on Aging service area but no qualified proposals were received. MARC has since sought our qualified partners to deliver programs that meet Title IIID requirements. Potential partners have been located and fall under the following Title IIID categories: Health Promotion, Falls Prevention, Medication Therapy Management and Chronic Disease Self-Management. Total program costs are $80,000 to $100,000 for SFY 2018, including licensing and staffing costs associated with program initiation. The division of funding among programs and partners listed above is not yet known but will be presented as they are determined. The committee was asked to authorize adoption of a suite of new Title IIID services. 4. Authorize the submission of grant applications to area foundations for the KC Communities for All Ages (KCC) initiative. Since 2011, MARC has received grants from several philanthropic foundations to support the KCC initiative, which advances efforts to help the Kansas City region better prepare for and meet the needs of an expanding older adult population. KCC s 2017 work includes continued implementation of the Communities for All Ages Recognition Program and its Professional Network, regional implementation of the Aging Mastery Program and expanded awareness and engagement activities. MARC CSC is requesting a $50,000 grant

21 from the Menorah Legacy Foundation to support the development of a Managed Services Network and $50,000 from the W J Brace Charitable Trust to support KCC s broad action agenda. The committee was asked to authorize the executive director to apply for grants as described above and accept funds if awarded. MOTION: Commissioner Jimmy Odom moved to approve the four Aging Services proposals. Councilmember Suter seconded. Motion passed. EARLY LEARNING Jovanna Rohs reviewed five items submitted for the board s approval. 1. Authorize submittal of a grant application to the Ewing Marion Kauffman Foundation to complete the Greater Kansas City Early Learning Community Profile. A few months ago, Ms. Rohs shared the Head Start community needs assessment, which included Clay, Platte and Jackson County. This project would expand that work to include the nine counties in the MARC region. The purpose of the early learning community profile will be to provide a greater context for understanding the availability and quality of early learning services as well as equity and access issues impacting children and families in the area. The committee was asked to authorize the application to the Ewing Marion Kauffman Foundation in an amount not to exceed $40,000 and accept funds if awarded to complete the Greater Kansas City Early Learning Community profile. 2. Authorize a grant application to the Early Education Grant Fund for implementation of early education improvement strategies. In the last 18 months, MARC collaborated with early learning partners to develop a strategic plan that includes five pillars of the early learning system: Child and Family Relationships; Programs and Resources; Community; Funding, Policy and Public Engagement; and Leadership and Coordination. This grant application will focus on two of these pillars, Programs and Resources, and Leadership and Coordination. The committee was asked to authorize MARC to submit a grant to the Early Education Grant Fund not to exceed $500,000 for up to two years of program support and accept and disburse grant funds if awarded. 3. Approve individual contracts with Alma Rivera and NaKeisha Neverdusky as a Head Start Community Health Workers. Ms. Rohs reported that MARC received a $75,000 grant from the REACH Healthcare Foundation to support contracts with Community Health Workers (CHWs), who will work with Head Start Centers to increase access to health care, increase parent engagement and advocacy, and introduce preventive practices. CHWs will collaborate with high-risk families with children birth to five years of age to create connections to health care systems. CHW services will focus on: 1) improving access to medical and dental services 2) maintaining treatment for children with chronic health conditions and 3) empowering families as advocates for their children s ongoing health and wellness through the use of health literacy education.after interviewing four individuals, MARC identified two candidates who are former Head Start parents and health care workers. The committee was asked to approve individual contracts with NaKeisha Neverdusky and Alma Rivera for no more than 1,500 hours of service each as Community Health Workers at a rate of $25.00 per hour, with contracts not to exceed $37,500 each. Contract dates are from September 1, 2017 through December 31, Approve purchase of technology from PC Mall for Head Start classrooms. Ms. Rohs reported that MARC has received additional funding from the Administration for Children and Families in the amount of $239, These funds are to be used to offset higher operating costs

22 experienced by Head Start programs. In the school year, all of MARC s Head Start delegates and partners will begin tracking child outcomes data using the Learning Genie electronic software database program. MARC will purchase 152 ipads, two per classroom, to be used by teaching staff, along with 152 shield protectors and slim folios, one for each ipad. Costs are based on 76 classrooms MARC issued an RFP in July to secure bids and selected PC Mall as the contractor with the lowest of five bids for a total cost of $86, The committee was asked to approve the purchase of technology from PC Mall with a total cost not to exceed $86, Approve the agreement with Health Consultants of Kansas City LLC to provide Head Start monitoring services. Using early Head Start expansion dollars received in the spring, MARC will contract with Health Consultants of Kansas City to work in collaboration with the MAHS Head Start Health Specialist to provide staff support for Head Start and Early Head Start health services at the Blue Springs School District Cub Care Early Learning Center and provide technical assistance as requested for other MAHS sites. The consultant will provide initial technical assistance, and monitor agency child files and the Childplus database for compliance with regulation for the areas of health and nutrition. The consultant will also monitor for compliance with regulations for the areas of Environmental Health and Safety. The committee was asked to approve the contract with Health Consultants of Kansas City LLC in the amount not to exceed $40,000, which will be in effect from September 1, 2017 through August 31, MOTION: Councilmember Marge Vogt moved to approve all five Early Learning proposals. Councilmember Suter seconded. Motion passed. TRANSPORTATION & ENVIRONMENT Ron Achelpohl presented six items for board approval. 1. Authorize funding agreements with participating local governments for Operation Green Light operating years. For over 10 years, MARC s Operation Green Light program has worked with local governments to manage traffic signal timing to reduce traffic congestion and travel times. In order to receive the local funds as the federally required match for the OGL program, MARC must enter into agreements with each of the participating local governments. Mr. Achelpohl reported that our funding agreements with Kansas jurisdictions also require approval from the state attorney general. MARC received a comment noting that our previous actions authorizing the receipt of funds did not explicitly authorize the Executive Director to enter into agreements. Mr. Achelpohl also stated that MARC is exploring another avenue to see if we can avoid having to send agreements through the attorney general s office in the future. The committee was asked to authorize the executive director to execute agreements with 24 noted agencies. 2. Authorize a contract extension with Olsson Associates for traffic signal timing and engineering support services for the Operation Green Light Program. OGL develops signal timing plans for nearly 700 signals in 24 jurisdictions. Continued traffic signal timing and engineering support services are integral to successful operation of the program. OGL has accelerated its work on strategic planning, traffic incident diversion development, technology assessment, performance management and outreach, which will lead to the depletion of previously approved funds before the planned contract renewal in March OGL seeks an extension of its current contract with Olsson Associates at a cost of $196,573, using funds from the OGL operations budget. The committee was asked to authorize the executive director to

23 enter into a contract extension with Olsson Associates for Traffic Signal Timing and Engineering Support Services for the Operation Green Light Program through March 18, 2018 with the extension amount not to exceed $196, Approve updates to the Metropolitan Transportation Public Participation Plan. Mr. Achelpohl reported that this item was previously approved by the Total Transportation Policy Committee and did not specifically require Budget and Personnel Committee approval, so it may be acted upon or set aside. Referring to recommended updates to the metropolitan transportation Public Participation Plan in the agenda packet, Mr. Achelpohl said that the updates will support an identified need to make the plan more useful as a guide to MARC staff who carry out public participation activities. This includes modifications that streamline strategies and techniques identified in the plan and add helpful information in the appendix to assist staff. The committee was asked to approve the proposed updates to the Public Participation Plan. 4. Authorize solicitation and accept funds from the State of Kansas for MARC s air quality program. Kansas Department of Health and Environment funds are expected to total $62,750, which is reflected in MARC s budget. The committee was asked to authorize the executive director to apply for and accept from the Kansas Department of Health and Environment funding for the MARC air quality program for the fiscal period October 1, 2017 through September 30, 2018, in an amount not to exceed $62, Authorize solicitation and accept funds from the State of Missouri for MARC s air quality program. Funds from the Missouri Department of National Resources are expected to total $45,960, which is reflected in MARC s 2017 budget. The committee was asked to authorize the executive director to apply for and accept from the Missouri Department of Natural Resources funding for the MARC air quality program for the fiscal period October 1, 2017 through September 30, 2018, in an amount not to exceed $45, Authorize a Memorandum of Understanding with Kansas City Area Transportation Authority for staff support of transit planning activities. KCATA will be launching a feasibility and planning assessment study of a high capacity bus project for the Independence Avenue corridor (from downtown KC to Independence Square in Independence, Missouri). The intent of this study would be to advance/improve transit services along this corridor. KCATA has asked MARC to assist with project management needs related to consultant procurement/contracting, contract administration, engagement, internal reporting to KCATA senior staff and the KCATA Board, etc. KCATA will provide reimbursement for MARC staff time and other direct costs incurred as a result of these supportive services. The committee was asked to authorize an agreement with KCATA and receive up to $40,000 to cover costs for MARC staff support and planning resources for KCATA planning initiatives. MOTION: Councilmember Curt Skoog moved to approve the Transportation & Environment proposals. Commissioner Odom seconded the motion. Motion passed. COMMUNITY DEVELOPMENT Marlene Nagel reviewed three items submitted for board approval. 1. Authorize applications to HUD for Homelessness Management Information System support. MARC serves as the lead agency for the HMIS on behalf of the region s three Continuum of Care Organizations. MARC previously secured HUD grants to support its HMIS lead agency work, and is eligible to apply for renewal funding for two grants. The Jackson County renewal would be

24 for $145,181 and the Johnson County renewal would be for $62,632. In addition, MARC has the opportunity to apply to HUD for a new grant funding of up to $93,110 (updated from the $75,000 shown in the agenda packet) to provide training and technical resources to agencies using the system. The committee was asked to authorize the executive director to apply for and accept three grants from HUD in the amounts described above and to match the HUD grants with private foundation grants and agency user fees to support the region s HMIS. 2. Authorize a grant application to the Health Care Foundation of Greater Kansas City for the Community Health Worker project and amend the subcontractor agreement. Over the past two years, the Health Care Foundation has provided support to MARC s regional health care access initiative and also supported a regional committee focused on developing Community Health Workers (CHWs) as a key part of the health care system across the states of Missouri and Kansas. The new grant would allow MARC to continue to support the CHW Collaborative and Forum of those employed in the field; enhance and offer CHW training; work with St. Louis and other state interests to secure payer support for the use of CHWs as part of a health care team; and increase use of CHWs among local health care organizations. A portion of the grant funds will be allocated for a contractor amendment with a consultant that has been assisting MARC with the process. The committee was asked to authorize the executive director to apply for and accept a grant from the Health Care Foundation of Greater Kansas City for the regional CHW program in the amount of $158,635, and if funds are awarded, authorize an amendment to the current agreement with ES Advisors LLC, adding $60,000 to the contract for consultant services for a total of $185, Authorize changes to sub-recipients for Double-Up Heartland Program. Ms. Nagel reported that this program was initiated in mid-2016, with a three-year grant to help SNAP (Supplemental Nutrition Assistance Program) recipients eat healthier meals by offering incentives at grocery stores and farmers markets. When the program launched, Douglas County was the sub-recipient organization serving locations in eastern Kansas. With personnel changes and continued expansion of the program, Douglas County requested that Fair Food Network, a national partner serving the St. Louis, central and southern Missouri program locations, to take the lead responsibility for the eastern Kansas area as well. Douglas County will continue to provide modest marketing support for the program. The committee was asked to authorize changes to the two sub-recipient agreements, reducing the Douglas County, Kansas, agreement by $207,251 and increasing Fair Food Network s agreement by the same amount, from $827,692 to $1,034,943, to support the Kansas locations outside of the Kansas City metro area. MOTION: Commissioner Odom moved to approve the Community Development proposals. Commissioner Rob Roberts seconded. Motion passed. EMERGENCY SERVICES Approve grant acceptance of funds for the Emergency Services Program. Ms. Nagel reported on a request to accept funds for the emergency services program. She said that MARC is eligible to receive some additional ASPR Hospital Bioterrorism funds for this year from the state of Missouri. The additional amount is $19,818, which brings the total grant to $412,606. These funds will allow us to serve a 14-county area on the Missouri side of the state line and work collaboratively with Kansas partners on coordination and planning, training and exercise, and purchasing personal protective equipment. The committee was asked to authorize acceptance of grant funding in the additional amount of $19,818. MOTION: Councilmember Vogt moved to approve the proposal. Commissioner Odom seconded.

25 Motion passed. JULY ADMINISTRATIVE ACTIONS Authorize administrative actions included in memorandum sent to the Board of Directors on August 1, Mr. Warm reported that since there was not a July Board meeting, he had administratively approved seven actions items included in the board packet to move them forward in a timely manner. He said that if there were concerns with any of these items, the actions could be reversed. The items included: 1. Approval of a contract with Learning Genie Inc. for early learning training and technical assistance and online data-system access. 2. Approval of actions taken at the July 11, 2017 Head Start Advisory Committee meeting. 3. Authorization of agreements with the Kansas Department of Health and Environment and the Missouri Department of Conservation to advance regional green infrastructure planning. 4. Approval of purchase and installation of servers from Worldwide Technology for the 911 program s GeoLynx server project. 5. Approval of 3 rd quarter amendments to the Transportation Improvement Program. 6. Approval of 2017 MoDOT Cost Share Program priorities. 7. Approval of regional performance targets for Transit State of Good Repair. The committee was asked to approve the authorization of these seven items. MOTION: Councilmember Vogt moved to approve the July Administrative Actions. Commissioner Roberts seconded. Motion passed. APPROVE CONSENT AGENDA (ADMINISTRATIVE MATTERS AND MINOR EXPENDITURES) Commissioner Johnson asked for a motion to approve the consent agenda, which consisted of minutes of the June 27, 2017 committee meeting. MOTION: Commissioner Roberts moved to approve. Commissioner Bob Holland seconded. Motion passed. OTHER BUSINESS No other business was brought forward for discussion. ADJOURNMENT The meeting was adjourned. MINUTES APPROVED: Harold Johnson Jr., Chair Date