2015 MMSD Road Salt Pilot Grants

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1 2015 MMSD Road Salt Pilot Grants Too much salt is getting into our local water. Whether it runs off of pavement or is flushed into the sewer system, salt e n d s u p i n streams and lakes and threatens wildlife. To combat this problem, Madison Metropolitan Sewerage District (MMSD) is offering grants in 2015 aimed at optimizing road salt use. This program can be a win for your business by saving you money, time and energy with decreased salt use and a win for the community by protecting valuable city drinking water wells, rivers and lakes. PROGRAM INFORMATION MMSD is seeking leaders in winter maintenance who want to make a commitment to using best practices to reduce their salt use. This grant is for salt applicators doing winter maintenance for sidewalks, driveways, and parking lots who want to be leaders in reducing their salt use. ELIGIBLE APPLICANTS Entities that meet all the following criteria are eligible to apply for this grant: Apply Salt within MMSD s service area Use salt in winter maintenance practices Have at least one employee who has attended a Winter Maintenance Training class that includes education about the environmental impacts of salt. Applicants may partner with other entities to implement the project, but the salt applicator must be the entity that applies for this grant. PROJECT REQUIREMENTS To be considered for funding, proposed projects must meet all of the following criteria: Complete a road salt reduction project on a parking lot or sidewalk area in MMSD s service area. Demonstrate a measurable decrease in salt use. Install/complete project between Nov. 1, April 1, Develop and implement a written winter maintenance plan. Submit completed final report including salt application data. Grant recipients will be required to provide information to aid MMSD in developing a case study or public outreach efforts. (Continued on following page)

2 MATCH Requested grant funds shall not exceed 50% of total capital investment needed for the project. APPLICATION EVALUATION Applications will be primarily evaluated on the thoroughness and completeness of submitted application materials. Projects with clear, reasonable time lines and budgets, those which are on sites in visible areas with educational value, and those which contain measurable results and have clear goals in line with the purpose of this grant will receive priority. Additional consideration will be given to projects which are able to prove a reduction in salt use with quantifiable data, evidence. See attached application guidance and template documents. REIMBURSEMENT Awards will be granted according to the following terms: The first 50% of the award will be reimbursed based on paid invoices. The remaining 50% of the award will be reimbursed when the grant recipient provides a final report. The final report should include a quantification of salt reduction (in pounds), a description of the method for measuring the reduction, a summary of knowledge gained through the pilot grant program, an analysis on the ease (or challenges) of integrating new equipment and practices, an assessment of how the project worked, and a summary of recommendations for other practitioners who might employ similar practices or equipment in the future. A final report template will be provided to grant recipients, if desired. DEADLINE FOR APPLICATION December 4, 2015 at 4:00 p.m. Send completed applications by to Kathy Lake at KathyL@madsewer.org. Subject lines should read, "Proposal for 2015 MMSD Road Salt Reduction Grant". If funding remains after the initial review, applications received after this date may be considered. MMSD reserves the right to consider special awards that are deemed solely by MMSD to be in the best interest of the overall chloride reduction program.

3 2015 MMSD Road Salt Pilot Grant Application Template Complete applications, including this application form and relevant attachments should be sent to no later than 4:00 PM on December 4, Note: there is no limit to length of this application, please provide attachments or use more space to answer questions as necessary. Applications will be judged on the following criteria: 15% Completeness of application materials 25% Feasibility of project 15% Reasonable timeline 25% Overall Impression 20% Amount requested and applicant match For more information, please review the 2015 MMSD Road Salt Pilot Grant RFP, and 2015 MMSD Road Salt Pilot Grant Application Guidance Document available at Initiatives/Chloride-Reduction Application Summary 1. Applicant Name: 2. Contact Information: Contact Name Contact Title Mailing Address Phone Number(s) 3. Project start and end dates 4. Total project cost 5. Requested Support from MMSD 6. Quantify the anticipated amount of salt reduced via actions in this grant program? (per event or sum total of reductions per area per application) 7. Are you willing to provide access to your test site(s) for video, photos, or interviews regarding this project? 8. Will you commit to providing information to aid MMSD s public outreach efforts? 9. How will you maintain salt reductions after completion of this project? 10. Are you willing to accept partial funding for this project?

4 Company Background Company Background: Current Salt application policy/strategy: Current Salt Purchase, Use and Storage:

5 Proposed Activities and Reporting Pilot Area(s): (Note: project location must be within MMSD s service area, please provide maps, as attachments, if needed) Activities: Metrics: Deliverables:

6 Project Timeline

7 Requested Support Project Budget Itemized summary of invoice(s) from companies, summary on this page, and invoices as attachments Item Company Cost In-Kind /Match Support Final Cash Cost Total: Total Requested Funds: $ Note; total requested funds from MMSD should be no more than 50% of the final cash cost. (final cash cost= the cost of equipment/ labor - in kind/match support.)