BOARD OF DIRECTORS MEETING AGENDA THURSDAY, AUGUST 4, 2016

Transcription

1 BOARD OF DIRECTORS MEETING AGENDA THURSDAY, AUGUST 4, 2016

2 AGENDA FOR BOARD OF DIRECTORS MEETING August 4, 2016 at 7:00 p.m. 1. CALL TO ORDER ~ Pasuta 2. DECLARATION OF CONFLICT OF INTEREST 3. APPROVAL OF AGENDA 4. DELEGATIONS 5. MEMBER BRIEFING 5.1 Hermitage Ruins Opening ~ Bell 6. APPLICATIONS Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses 6.1 Applications for August 4, 2016 ~ Tellier 7. APPROVAL OF MINUTES OF PREVIOUS MEETING 7.1 Minutes June 2, BUSINESS ARISING FROM THE MINUTES 9. PRE-DISTRIBUTED CORRESPONDENCE 10. OTHER CORRESPONDENCE 11. REPORTS 11.1 Budget & Administration Committee (Minutes July 21, 2016) ~ Moccio 11.2 Conservation Advisory Board (Minutes July 14, 2016) ~ Topalovic 11.3 Foundation Chairman s Report ~ Tennier 12. OTHER STAFF REPORTS/MEMORANDUMS 12.1 Co-ordinated Review of the Growth and Greenbelt Plans ~ Peck 12.2 Groundwater, Leachate, Gas and Private Wells Testing and Analysis at former Smith Landfill Site ~ Peck 12.3 Conservation Authorities Act Review Conserving Our Future, Proposed Priorities for Renewal, May 2016 ~ Peck 12.4 Millgrove Storage Building Design and Build Tender ~ Hall 12.5 Naming of Former Veldhuis Property ~ Correia 12.6 Upcoming HCA and Partner Events ~ Costie 13. NEW BUSINESS 14. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY 15. NEXT MEETING - Thursday, September 1, ADJOURNMENT

3 Memorandum TO: FROM: Board of Directors Jaime Tellier, Watershed Officer DATE: July 21, 2016 RE: Summary Enforcement Report Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 161/06 Applications for August 4, 2016 HCA Regulation applications approved by staff between the dates of May 20, 2016 and July 20, 2016 are summarized in the following Summary Enforcement Report (SER- 06/16). RECOMMENDATION THAT the Board of Directors receive this Summary Enforcement Report SER- 06/16 as information.

4 HAMILTON REGION CONSERVATION AUTHORITY DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS July 21, 2016 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Applications Report to the Board of Directors of the Hamilton Region Conservation Authority, August 4, 2016 The proposed works are subject to Ontario Regulation 161/06, and in particular Section 2, Subsection (1). SUMMARY ENFORCEMENT REPORT SER 06/16 Application No. Date Received Date Permit Issued Review Days Applicant Name Location Application Description Recommendation/Conditions F/C/16/43 04-Jul Jul Hwy 5 W Construction of a square metre (300 square foot) deck in the regulatory Application approved subject to Lot 20, Concession 3, Flamboroughfloodplain of Borer s Creek standard conditions F/C/16/47 09-Jul Jul Foreman Rd Construction of a 120 foot diameter liquid manure storage tank in a regulated area Application approved subject to Lot 18, Concession 10, of Upper Spencer Creek and the Valens Provincially Significant Wetland Complex standard conditions Flamborough F/F,C,A/16/39 21-Jun Jul Pt Lt 18, Con 2, Rd Allowance Temporary alteration of a watercourse for the completion of a pipeline integrity dig Application approved subject to E of 294 Hwy 5 in a regulated area of Borer s Creek standard conditions Lot 18, Concession 2, Flamborough A/F,C,A/16/17 21-Mar Jul Rymal Rd W, Pt Lt 53, Con 3 Installation of a new cable conduit by directional drilling in a regulated area of Tiffan Application approved subject to and 4 and Pt Lt 54, Con 3 Creek and the Tiffany Creek Provincially Significant Wetland Complex standard conditions Lots 53 & 54, Concession 3 & 4, Ancaster F/F,C,A/15/53 27-Jul Jul and 164 Parkside Dr Replacement of an existing concrete box culvert in a regulated area of Borer s Cree Application approved subject to Concessions 3 & 4, Flamborough standard conditions SC/F,C,A/15/56 07-Aug Jul Pt Lt 27, Con 5, Glover Mountain Construction of a storm sewer and storm outfall structure, and road reconstruction Application approved subject to Rd and First Rd W and ditching work in a regulated area of Lower Davis Creek standard conditions Lot 27, Concession 5, Stoney Creek SC/F,C/16/40 22-Jun Jul Millen Rd Construction of a two storey garage addition, front porch and rear covered patio ont Application approved subject to Lot 19, Concession 3, the existing dwelling in a regulated area of Watercourse No. 2 of the Stoney Creek standard conditions Stoney Creek Numbered Watercourses F/F,C/16/30 19-May Jul Pt Lt 31, Con 8, 8th Con Rd W, Construction of a single family residence, drive shed and septic system on a vacant Application approved subject to Across from 1653 Westover Rd lot in a regulated area of the Beverly Swamp Provincially Significant Wetland standard conditions Lot 31, Concession 8, FlamboroughComplex

5 HAMILTON REGION CONSERVATION AUTHORITY DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS July 21, 2016 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Applications Report to the Board of Directors of the Hamilton Region Conservation Authority, August 4, 2016 The proposed works are subject to Ontario Regulation 161/06, and in particular Section 2, Subsection (1). SUMMARY ENFORCEMENT REPORT SER 06/16 Application No. Date Received Date Permit Issued Review Days Applicant Name Location Application Description Recommendation/Conditions A/F,C/16/36V 02-Jun Jul Mineral Springs Rd Construction of three additions to an existing single residential dwelling in a Application approved subject to Lot 34, Concession 1, Ancaster regulated area of Sulphur Creek and Non-Provincially Significant Wetland standard conditions Permit issued to resolve a violation D/C/16/37 06-Jun Jul Brentwood Dr Construction of a two storey single residential dwelling on the foundation of the Application approved subject to Lot 49, Concession 1, Dundas existing dwelling in a regulated area of Spring Creek standard conditions F/F,C,A/16/31 25-May Jun Pt Lt 34, Cons 4 and 5, 5th Con Replacement of an existing road culvert (Structure 384) in a regulated area of Application approved subject to Rd W (1230m W of Middletown Rd Westover Creek and the Hayesland Christie Provincially Significant Wetland standard conditions Lot 34, Concessions 4&5, complex Flamborough SC/F,C/16/38 07-Jun Jun Glover Rd Construction of a detached garage in the regulatory Floodplain of Stoney Creek Application approved subject to Lot 10, Concession 2, Watercourse No. 7 standard conditions Stoney Creek SC/F,C,A/16/05 27-Jan Jun Winona Park Rd Retrofit of an existing shoreline retaining wall in a regulated area of the Lake Application approved subject to Lot 5, Broken Front Concession Ontario shoreline standard conditions Stoney Creek D/F,C/16/06 08-Feb Jun Cameron Ave Construction of a two storey addition including a garage to an existing single family Application approved subject to Lot 18, Concession 1, Dundas residence in a regulated area of Desley Creek standard conditions H/C,A/15/63 16-Sep Jun James St N Completion of the replacement of the existing floating breakwaters between Pier 4 Application approved subject to Hamilton and Pier 8 in a regulated area of Hamilton Harbour standard conditions H/F,C/16/28 10-May Jun , 109 and 115 Dartnall Rd Construction of two warehouse buildings, associated grading and stormwater Application approved subject to Lot 2, Con. 8, Hamilton management infrastructure associated with site plan amendment application standard conditions SPA in a regulated area of Hannon Creek SC/C/16/33 24-May Jun Lakeview Dr Construction of an addition to an existing single family residence in a regulated areaapplication approved subject to Lot 16, Broken Front Concession of the Lake Ontario shoreline standard conditions Stoney Creek

6 HAMILTON REGION CONSERVATION AUTHORITY DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES APPLICATIONS July 21, 2016 Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses Applications Report to the Board of Directors of the Hamilton Region Conservation Authority, August 4, 2016 The proposed works are subject to Ontario Regulation 161/06, and in particular Section 2, Subsection (1). SUMMARY ENFORCEMENT REPORT SER 06/16 Application No. Date Received Date Permit Issued Review Days Applicant Name Location Application Description Recommendation/Conditions F/F,C,A/15/48 13-Jul Jun Pt Lt 10, Con 1, Hwy 8 S of Replacement of an existing road culvert and installation of channel erosion protectioapplication approved subject to Websters Falls Rd in a regulated area of Middle Spencer Creek standard conditions Lot 10, Concession 1, Flamborough D/F,C,A/14/30 16-May Jun Spring Creek between Overfield Alteration of a watercourse consisting of channel stabilization works to protect Application approved subject to St and Ogilvie St municipal sewer infrastructure in a regulated area of Spring Creek standard conditions Lot 51, Concession 1, Dundas F/F,C,A/16/19 31-Mar Jun Pt Lts 25-33, Con 7 and 8, 8th Con Replacement of seven road culverts in a regulated area of the Beverly Swamp Application approved subject to Rd W (Valens Rd to Park Ln) Provincially Significant Wetland Complex standard conditions Lots 25-33, Concessions 7&8 Flamborough F/F,C,A/16/18 30-Mar Jun Pt Lt 33, Con 8, Regional Rd 97, Like-for-like replacement of a road culvert in a regulated area of the Beverly SwampApplication approved subject to 250m E of Hoods Rd Provincially Significant Wetland Complex standard conditions Lot 33, Concession 8 Flamborough SC/F,C,A/16/26 27-Apr May Mud St E Placement of fill for new driveway construction and installation of a culvert in a Application approved subject to Lot 18, Concession 6 regulated area of Stoney Creek standard conditions Stoney Creek SC/F,C/16/21 20-Apr May Highland Rd W Construction of a new single family residence and detached garage in a regulated Application approved subject to Lot 30, Concession 8 area of the Eramosa Karst standard conditions Stoney Creek SC/F,C,A/16/27 06-May May Arvin Ave Disconnection of an existing stormwater outfall and installation of a new storm seweapplication approved subject to Lot 15, Concession 1 in a regulated area of Stoney Creek Watercourse No. 4 standard conditions Stoney Creek H/F,C/16/14 11-Mar May Main St W Restoration of an existing parking garage in a regulated area of Ancaster Creek Application approved subject to Lot 54, Concession 1 standard conditions Hamilton

7 HAMILTON REGION CONSERVATION AUTHORITY MINUTES Board of Directors Meeting June 2, 2016 Minutes of the Board of Directors meeting held on Thursday, June 2, 2016 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario at 7:00 p.m. PRESENT: Santina Moccio, in the Chair Dan Bowman Chad Collins Lloyd Ferguson Brad Gautreau Robert Pasuta Ine Wauben, Foundation Vice-Chair Kris Brown Doug Conley Susan Fielding Aidan Johnson Maria Topalovic STAFF PRESENT: Bernie Ambo, Jonathan Bastien, Sandy Bell, Rondalyn Brown, Lisa Burnside, Grace Correia, Gord Costie, Chris Firth- Eagland, Sarah Gauden, Matt Hall, Bruce Harschnitz, Cari Hobbs, Lisa Hunter, Christina Jager, Darren Kenny, Sara Kinnear, Don McConnell, Neil McDougall, Val Pazzi, Bob Saccomano, Mike Stone, and Nancy Watts - HCA Staff OTHERS: Media Not Present 1. CALL TO ORDER The Chair called the meeting to order and welcomed everyone present. 2. DECLARATIONS OF CONFLICT OF INTEREST The Chair asked members to declare any conflicts under the Board's Governance Policy. There were none.

8 Board of Directors -2- June 2, APPROVAL OF AGENDA The Chair requested any additions or deletions to the agenda. The Chair indicated that there were four new items under 10) Other Correspondence and four additional items under 14) In Camera verbal updates in regards to property matters and one personnel matter. BD12,2287 MOVED BY: Dan Bowman SECONDED BY: Kristopher Brown CARRIED THAT the agenda be approved as amended. 4. DELEGATIONS 4.1 Friends of Westfield Heritage Village Cheque Presentation Rondalyn Brown introduced Jeremy Schofield, President of the Friends of Westfield. Rondalyn Brown thanked Jeremy for his dedication and fundraising efforts. The Friends of Westfield are a volunteer organization whose main purpose is to do fundraising in support of many important projects at Westfield Heritage Village. Jeremy Schofield reported that 2015 was a successful fundraising campaign with fully funding the Visitor Centre Feasibility Study. Jeremy presented a cheque in the amount of $27,874 to the Foundation on behalf of the Friends of Westfield. Santina Moccio invited Ine Wauben, Vice-Chair of the Foundation to come up and accept the cheque. Santina Moccio thanked Jeremy Schofield and the Friends of Westfield for their generous donation. 4.2 Presentation from Citizens of Greensville Santina Moccio indicated that three citizens of Greensville will be providing a presentation in regards to Spencer Gorge area. First Speaker Marc Brittain the area is overwhelmed by visitors May 24 weekend conditions a video was shown

9 Board of Directors -3- June 2, 2016 by-law officer issued 180 tickets school parking lot full on duty police officer turning people away resolve what is the conflict concerns safety, traffic congestion, property and environmental damage concerns volume of people, litter, pets going to washroom on lawns Second Speaker Barry Boatman the Liaison Committee was asked by Robert Pasuta to make recommendations concerning a proposal of the Think Greensville Shuttle Service a special meeting was convened and a report was agreed to and signed off by 11 of the 12 members report was provided to Robert Pasuta areas of risk liability, Hwy 5 to Mizener s Lot, Optimists lot, and intersection of Ofield and Harvest Roads Third Speaker Mark Osborne want people to come, small limited area, find way to limit access to the area 150 spots limited parking Signs on properties proposal May to November restrict access at both water falls proposal purchase wristbands proposal Christie Lake washrooms proposal local signage weekend closures booking system would allow the HCA to control the number of visitors use parking area at Christie Lake season pilot project online ticket purchase system 5. MEMBER BRIEFING There was none. 6. APPLICATIONS - DEVELOPMENT, INTERFERENCE WITH WETLANDS, AND ALTERATIONS TO SHORELINES AND WATERCOURSES (Copies of the supporting staff report are available from the Authority's Administration Office) Darren Kenny presented the report. BD12,2288 MOVED BY: Dan Bowman

10 Board of Directors -4- June 2, 2016 SECONDED BY: Aidan Johnson THAT the Board of Directors receive the Summary Enforcement Report SER 05/16. CARRIED 7. MINUTES OF PREVIOUS MEETING (May 5, 2016) BD12,2289 MOVED BY: Doug Conley SECONDED BY: Lloyd Ferguson CARRIED THAT the Board of Directors approve the following recommendation: THAT the minutes of the Board of Directors meeting held on May 5, 2016 be approved. 8. BUSINESS ARISING FROM THE MINUTES There was none. 9. PRE-DISTRIBUTED CORRESPONDENCE There was none. 10. OTHER CORRESPONDENCE The following correspondence was received: from Peter Turkstra re Traffic Chaos, EMS Calls and Traffic at Webster Falls on May 21, May 22, and May Letter from Jeff Laskey re issues at Webster and Tew Falls dated May Letter from Jeff Laskey re issues at Webster and Tew Falls dated June Letter from Jeff Laskey re issues at Webster and Tew Falls dated June 1 correspondence to be discussed in camera

11 Board of Directors -5- June 2, 2016 BD12,2290 MOVED BY Brad Gautreau SECONDED BY Susan Fielding CARRIED THAT the other correspondence be received. 11. REPORTS 11.1 Conservation Advisory Board (Minutes May 12, 2016) Maria Topalovic presented the minutes of the Conservation Advisory Board meeting held on May 12, Maria indicated that the one agenda item for the Westfield Visitor Centre will be discussed as a separate item, otherwise there were no motions requiring Board of Directors approval. Motion to Receive the Minutes BD12,2291 MOVED BY: Maria Topalovic SECONDED BY: Aidan Johnson CARRIED THAT the minutes of the Conservation Advisory Board meeting held on May 12, 2016 be approved Westfield Visitor Centre Feasibility Study Rondalyn Brown indicated that Westfield Heritage Village has been in operation for over fifty years and continues to grow, develop, and reach greater successes each year. Attendance has increased every year, with adding new and exciting events at Westfield Heritage Village. Rondalyn Brown introduced Jon Linton from TCI Management Consultants who provided a summary of the feasibility study for a Visitor Centre at Westfield Heritage Village. The presentation included phasing of the study, an overview of the consultation and analyses, scenarios and a preferred option. The study concluded that a new facility would assist Westfield Heritage Village with providing essential services, exhibit and program space, revenue generation and greater flexibility. The feasibility study also indicated that fundraising will be required. It is recommended that a Visitor Centre is needed to improve Westfield s visitors experience.

12 Board of Directors -6- June 2, 2016 Discussion took place with the Board members and staff and the consultant answered Board member s questions. BD12,2292 MOVED BY: Maria Topalovic SECONDED BY: Dan Bowman CARRIED THAT the Board of Directors approve the following recommendations: THAT the Westfield Visitor Centre concept, as identified in the TCI Feasibility Study, attached as Schedule A be approved as the preferred option for the future new Centre at Westfield Heritage Village; and THAT the Hamilton Conservation Foundation (HCF) be advised of the HCA support for the new Centre; and THAT the HCA request that the HCF investigate fundraising campaign options for the development of the facility; and THAT staff in collaboration with the Hamilton Conservation Foundation be directed to build the fundraising case for support, through undertaking the following specific steps: Create a volunteer leadership team; Cultivate major gift donors and prospects; Cultivate government relations, awareness and support for the Visitor Centre; Develop a major gifts strategy; and Engage an architectural consultant to develop the visual renderings and site plan for the new Centre; and further THAT staff be directed to continue to investigate the feasibility and costs associated with developing / constructing the new centre at Westfield, through undertaking the following: a) Visual renderings of the concept, b) Determination of servicing feasibility and costs, and c) Financial analysis of operating costs and projected revenues.

13 Board of Directors -7- June 2, Foundation Chairman s Report Ine Wauben, Vice Chair reported on the following: Total Donations for May - $24,454 o $7,246 for the Stewardship program o $6,000 for the Desjardins Canal Parklands o $5,220 for Land Acquisition o $3,205 to be used as needed o $1,303 for the Hermitage project o The remaining $1,480 came in donations for Westfield, memorial benches, education, and the Dundas Valley Year-to-Date: o Total Donations for our fiscal year-to-date (December 2015 to May 2016) - $230,619 Events: o Hermitage Project Ribbon Cutting we will be unveiling the project on Saturday, June 25, with a public event from 2 to 4 p.m. with the help of the Argyll Pipe Band. A private donor tour will occur half an hours before the event. 12. OTHER STAFF REPORTS/MEMORANDUMS 12.1 Renewal of Memorandum of Understanding The Cootes to Escarpment Ecopark System Sandy Bell presented the report and answered Board members questions. The Cootes to Escarpment Ecopark System is a network of over 3,650 hectares of significant natural lands connecting Hamilton and Burlington at the western end of Lake Ontario. Ten partner agencies, including HCA are working to protect, restore and connect these ecologically valuable lands and create a lasting legacy for future generations in our community. The partners have operated under an approved three year MOU since June HCA staff have actively participated in the Governing Council and the Management Committee. Staff is in support of extending the MOU for a five year term ( ). The continuance of the Agency Partnership and the renewal of the MOU will allow for significant advancement in meeting both the vision and the objectives of the Ecopark System.

14 Board of Directors -8- June 2, 2016 BD12,2293 MOVED BY: Aidan Johnson SECONDED BY: Doug Conley CARRIED THAT the Board of Directors approve the following recommendations: THAT the renewal of the Memorandum of Understanding regarding the Cootes to Escarpment System for 2016 to 2021 be approved Upcoming HCA and Partner Events Gord Costie provided an update of the upcoming events that are included in the agenda package. 13. NEW BUSINESS There was none. 14. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY BD12,2294 MOVED BY: Maria Topalovic SECONDED BY: Kristopher Brown CARRIED THAT the Board of Directors moves in camera for matters of law, personnel and property. During the in camera session, five property matters were discussed Confidential Report BD/Jun Chris Firth-Eagland provided a verbal update and answered Board member s questions. BD12,2295 MOVED BY: Lloyd Ferguson SECONDED BY: Aidan Johnson THAT the Board of Directors approve the following recommendations:

15 Board of Directors -9- June 2, 2016 CARRIED THAT Report BD/Jun be approved and remain in-camera Confidential Report BD/Jun Chris Firth-Eagland provided a verbal update and answered Board member s questions. BD12,2296 MOVED BY: Doug Conley SECONDED BY: Brad Gautreau CARRIED THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun be approved and remain in-camera Confidential Report BD/Jun Chris Firth-Eagland provided a verbal update and answered Board member s questions. BD12,2297 MOVED BY: Lloyd Ferguson SECONDED BY: Doug Conley CARRIED THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun be approved and remain in-camera. At this point it is 10:00 p.m. and a motion needs to take place for the meeting to continue past 10:00 p.m. BD12,2298 MOVED BY: Doug Conley SECONDED BY: Santina Moccio THAT the Board of Directors approve the following recommendations:

16 Board of Directors -10- June 2, 2016 CARRIED THAT the Board of Directors meeting continue past 10:00 p.m Confidential Report BD/Jun Chris Firth-Eagland provided a verbal update and answered Board member s questions Confidential Report BD/Jun Chris Firth-Eagland provided a verbal update and answered Board member s questions. BD12,2299 MOVED BY: Dan Bowman SECONDED BY: Aidan Johnson CARRIED THAT the Board of Directors approve the following recommendations: THAT Report BD/Jun be approved and remain in-camera. BD12,2300 MOVED BY: Aidan Johnson SECONDED BY: Dan Bowman CARRIED THAT the Board of Directors moves out of in camera. BD12,2301 MOVED BY: Dan Bowman SECONDED BY: Aidan Johnson CARRIED THAT the Board of Directors approve the following recommendations: THAT Christie Lake not be the main shuttle station serving the Spencer Gorge.

17 Board of Directors -11- June 2, NEXT MEETING The next meeting of the Board of Directors will be held on Thursday, July 7, 2016 at 7:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario. 16. ADJOURNMENT On motion, the meeting adjourned.

18 HAMILTON CONSERVATION AUTHORITY MINUTES Budget & Administration Committee July 21, 2016 Minutes of the Budget & Administration Committee meeting held on Thursday, July 21, 2016 at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario, at 6:12 p.m. PRESENT: REGRETS: Santina Moccio, in the Chair Dan Bowman Lloyd Ferguson Robert Pasuta Doug Conley STAFF PRESENT: Lisa Burnside, Matt Hall, Neil McDougall, and Nancy Watts - HCA Staff 1. CHAIRMAN S REMARKS Santina Moccio welcomed members and staff. 2. DECLARATIONS OF CONFLICT OF INTEREST There was none. 3. APPROVAL OF AGENDA The Chair requested any additions or deletions to the agenda. There were none. BA1628 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the July 21, 2016 Budget & Administration Committee meeting agenda be approved.

19 Budget & Administration Committee July 21, CHAIRMAN S REPORT ON BOARD OF DIRECTORS ACTIONS Santina Moccio reported that all recommendations from the April 21, 2016 Budget & Administration Committee meeting were approved by the Board of Directors. 5. DELEGATIONS There was none. 6. MINUTES FROM THE PREVIOUS MEETING (April 21, 2016) BA1629 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the minutes of the Budget & Administration Committee meeting held on April 21, 2016 be approved as written. 7. BUSINESS ARISING FROM THE MINUTES There was none. 8. REPORTS Month Financial Results - Operating Neil McDougall provided an update on the 6 month financial results for HCA, Westfield Heritage Village, and Confederation Park. Neil indicated that the critical expenditures in staffing are tracking to budget and daily revenues are running even or ahead of a year ago. Watershed Planning and Engineering: Revenues: o significant drop in grant revenue reflects the reduced project work in 2016 o the offset to the revenue decline can be seen in the reduction in contractor and other expenses o fees are consistent with a year ago and on track to exceed budget 2

20 Budget & Administration Committee July 21, 2016 Expenses: o staff has started off with a favourable variance and continues to remain in an underspent position o as mentioned above, the reduced project work is also reflected in the area of consultants and contractors and other expenses Land Management: Revenues: o the warm and dry weather in the second quarter really helped raise gate revenues and brought the marina back to a favourable position as compared to a year ago. o film revenue was off to a great start at Christie Lake, Dundas Valley, and East Mountain o Christie Antique and Vintage Show held to last year s levels Expenses: o staffing costs were flat to last year, retaining the first quarter underspend o utilities are also underspent compared to last year which is most likely a timing variance and not permanent. o Contractors are higher in both Fifty Point and Valens Conservation Area. Valens had significant electrical wiring work done that resulted in the bulk of the contractor variance Corporate: Revenues: o the receipt of donations in support of land acquisition in the first quarter comprised the bulk of the other income. o the City s second year installment will arrive in the next quarter Expenses: o staffing is below last year as would be expected and is tracking on a path to meet budget o all expense categories have begun the year in an underspending position with the largest in other which reflects the land purchases of last year Westfield Heritage Village: Revenues: o admissions were soft in the second quarter as were events o school programs were stronger this year o major growth in film shoots o overall revenues remained ahead of last year as they did last quarter Expenses: o staffing is positive for the year 3

21 Budget & Administration Committee July 21, 2016 o advertising variance relates to timing and budgeted amounts will be used by year-end o no significant variances when all expenses are combined Confederation Park: Revenues: o a great start to the wave pool season put admissions and concessions well up o attendance was increased over last year by 10,000 o cabana and tube rentals raised other income Expenses: o staffing is tracking last year leaving the budgeted improvement to occur in the back half of the year o utilities are subject to timing variances but the warmer spring should be reflected in lower gas and hydro bills o water bill should be lower as much of the river repair has been completed Neil answered member s questions. Santina thanked Neil for the excellent presentation. BA1630 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the 6 month financial results for 2016 be received nd Quarter Vendor Listing Report Neil McDougall provided an update on the 2 nd quarter vendor listing report for Neil answered member s questions. BA1631 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the Vendor Listing report for the 2 nd quarter in 2016 be received. 8.3 Designation of Provincial Offences Officer Lisa Burnside presented the report. The Ministry of Natural Resources (MNR) has a protocol for designation of a Provincial Offences Officers. There is a 4

22 Budget & Administration Committee July 21, 2016 criteria and requirements to follow when appointing an employee as an officer for enforcing Section 28 and/or Section 29 of the Conservation Authorities Act. Staff recommend that Carissa Bishop, Liam Fletcher, and Lee Traver be designated as a Provincial Offences Officer under the protocol. In addition to onthe-job experience and training, all staff successfully completed the formal Provincial Regulatory Compliance Foundation Training Course. BA1632 MOVED BY: Dan Bowman SECONDED BY: Robert Pasuta CARRIED THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the HCA Board of Directors endorse the designation of Carissa Bishop, Superintendent of Dundas Valley Conservation Area; Liam Fletcher, Assistant Superintendent, Confederation Park, and Lee Traver, Assistant Superintendent at Christie Lake as a Provincial Offences Officers to enforce Section 29 of the Conservation Authorities Act. 8.4 Appointment of Regulation Enforcement Officer Lisa Burnside presented the report. Lisa indicated that Matthew Hall was recently appointed to the position of Manager, Design & Development, Capital Projects & Strategic Services Division and one of his responsibilities relates to Section 29 of the Conservation Authorities Act, R.S.O He has responsibilities as an Enforcement Officer under the Act and his position has been delegated responsibilities under Section 29 with respect to activities on HCA lands. BA1633 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the HCA Board of Directors appoints Matthew Hall, HCA Manager, Design & Development, Capital Projects & Strategic Services, as an Enforcement Officer for the purpose of enforcement of R.S.O. 1990, Reg. 109 with respect to the HCA Conservation Areas Regulation. 5

23 Budget & Administration Committee July 21, Governance Policy Review Lisa Burnside provided an update on the governance policy review and welcomed David Outerbridge to the meeting. The point of discussions from 1 through 3 were laid out. David Outerbridge elaborated on conflict of interest pecuniary and non-pecuniary. Consensus to leave non-pecuniary out. Hearings is disclosure of inside information enough? David feels disclosure is enough. Should recusal be required? Information gathering should be equal to all involved. Defer on this until discussion takes place with WP&E. Housekeeping nomination in abstention are OK. Lisa posed the question are we following the rules in general. Lloyd asked what are the reconsideration rules that we should follow to reopen an issue that had previously been voted on. Members requested Lisa to bring back a formal report to the Budget & Administration Committee and then move it forward to the Board of Directors in October. 8.6 WS&IB Overview and HCA Accident Statistics Nancy Watts provided a PowerPoint presentation on the WS&IB Overview and HCA Accident Statistics. Lloyd and Robert asked why small incidents are reported. Lisa explained requirements of WS&IB when a doctor has become involved. Nancy described our process of following up with the employee. BA1634 MOVED BY: Dan Bowman SECONDED BY: Lloyd Ferguson CARRIED THAT the Budget & Administration Committee recommends to the Board of Directors: THAT the presentation on the WS&IB Overview and HCA Accident Statistics be received. 6

24 Budget & Administration Committee July 21, NEW BUSINESS There was none. 10. IN-CAMERA ITEMS FOR MATTERS OF LAW, PERSONNEL AND PROPERTY BA1634 MOVED BY: Dan Bowman SECONDED BY: Robert Pasuta CARRIED THAT the Budget & Administration Committee moves in camera for matters of law, personnel and property. There was one personnel matter discussed during the in camera session Confidential Report BA/Jul CAO Performance Quarterly Review Lisa Burnside and the members discussed the quarterly review for the CAO. This will be the last review until annual performance review in the fall. BA1635 MOVED BY: Dan Bowman SECONDED BY: Robert Pasuta CARRIED THAT the Budget & Administration Committee recommends to the Board of Directors: THAT Report BA/Jul be approved and remain incamera. BA1636 MOVED BY: Lloyd Ferguson SECONDED BY: Dan Bowman CARRIED THAT the Budget & Administration Committee moves out of in camera. 7

25 Budget & Administration Committee July 21, NEXT MEETING The next meeting will be scheduled for Thursday, September 15, 2016 at 6:00 p.m. at Woodend Auditorium, 838 Mineral Springs Road, Ancaster, Ontario. 12. ADJOURNMENT On motion, the meeting adjourned. 8

26 HAMILTON CONSERVATION AUTHORITY Conservation Advisory Board MINUTES July 14, 2016 Minutes of the Conservation Advisory Board meeting held on Thursday, July 14, 2016 at Croatian Sports and Community Centre, commencing at 6:15 p.m. PRESENT: Maria Topalovic, Chair Kris Brown Rob Booth Lydia Cartlidge Brad Gautreau Santina Moccio Marie Robbins REGRETS: John Barkovic, Kristen Brittain, Frank Cucullo, Joanne Di Maio, Susan Fielding, Donna Kydd, Cheryl Larocque, Chris Michels, Duke O Sullivan, Robert Pasuta, Morgan Pirie, John Shaw, and Wayne Terryberry STAFF PRESENT: Jon Bastien, Lisa Burnside, Grace Correia, Gord Costie, Chris Firth-Eagland, Matt Hall, Neil McDougall, Val Pazzi, Scott Peck, Kathy Smith, Mike Stone OTHERS PRESENT: Margaret Reid, Stefan Weber Media Richard Leitner 1. MEMBER TOUR Members were taken on a tour of the East Mountain area. Highlights of the tour included visits to the Sargold and Napev properties, Dofasco Trial and Devil s Punchbowl Conservation Area. Gord Costie highlighted improvements that have been made at the Devil s Punchbowl. Issues regarding off trail users and littering were also discussed. While visiting the Sargold and Napev properties, Scott Peck provided an overview of the East Escarpment Wetland Restoration Project. Scott advised that the properties would serve as the core for a new conservation area. The overview also included a discussion of the preliminary engineering 1

27 Conservation Advisory Board July 14, 2016 investigation of the potential for the site to provide the desired functions of low flow augmentation and flood attenuation. 2. CHAIR S REMARKS Maria welcomed everyone and indicated the regrets received for the meeting. It was noted that quorum was not reached but that the meeting would continue without any resolutions. 3. DECLARATION OF CONFLICT OF INTEREST There was none. 4. APPROVAL OF THE AGENDA The agenda for the meeting was reviewed. It was noted that three items would be added under new business, including a report from Grace Correia regarding the naming of the former Veldhuis property, a briefing from Jonathan Bastien regarding low water conditions and an introduction from Matt Hall for a new staff member. 5. DELEGATIONS Stefan Weber provided a brief presentation introducing the Ontario Plant Restoration Alliance and Hamilton Seed Strategy. The presentation included a summary of the partnership proposal submitted to the Conservation Advisory Board. The aim of the strategy is to improve the status of uncommon plant species in Hamilton, with the added benefit of contributing to the conservation of other species that are dependent on wildflowers. Stefan listed other local organizations that have also been presented with the proposal. The website for the initiative is 6. MEMBER BRIEFING 6.1 East Mountain Tour Scott Peck presented a summary of the sites visited on the tour. He provided additional details for the East Mountain Wetland Restoration Project, including an overview of the Environmental Assessment process. Scott also summarized the recent Provincial review of the Greenbelt Plan and noted that the boundaries of 2

28 Conservation Advisory Board July 14, 2016 the Greenbelt Plan area for the East Mountain remain the same as they were prior to the review. 7 CHAIRMAN S REPORT OF BOARD OF DIRECTOR S ACTIONS Maria reported that the following item was approved by the HCA Board of Directors. CA1627 Westfield Visitor Centre Feasibility Study 8. APPROVAL OF THE MINUTES OF PREVIOUS MEETING 8.1 Minutes Conservation Advisory Board (May 12, 2016) The minutes of the previous meeting were acknowledged. 9. BUSINESS ARISING FROM THE MINUTES There were none. 10. STAFF REPORTS/MEMORANDUMS There were none. 11. NEW BUSINESS 11.1 Low Water Conditions Update Jonathan Bastien presented a summary of the Ontario Low Water Response Program (OLWRP), Hamilton s Low Water Response Team and indicators and actions for the various low water levels within the program. The presentation also showed the results of HCA s hydrometeorological data, supporting the declaration of a Level 1 Low Water Condition. Jonathan indicated that HCA staff would continue to monitor watershed conditions and would re-evaluate the potential for the declaration of a Level 2 Low Water Condition early next week. Jonathan indicated that there is a communications plan, with specific requirements for each level. The members discussed the potential for the OLWRP data to be utilized in provincial climate change modelling. Jonathan indicated that he would contact the Ministry of Natural Resources and Forestry to inquire about the use of OLWRP data in climate change modelling. 3

29 Conservation Advisory Board July 14, Naming of the Former Veldhuis Property Grace Correia presented her report, summarizing the naming contest and the selection process for the finalist names. A staff report will be taken to the Board of Directors, with a staff recommendation for one of the finalist names to become the official name of the property. The new name will be unveiled at the official opening of the area in August, to coincide with the Dundas Cactus Festival Introduction of Kathy Smith to Design and Development staff Matt Hall introduced Kathy Smith as the newly hired Landscape Architect within the Design and Development section. Kathy comes to HCA from the City of Hamilton and with over 9 years of experience with Niagara Peninsula Conservation Authority. The members and staff welcomed Kathy. 12. NEXT MEETING The next meeting of the CAB is scheduled for Thursday, August 11, 2016 at 7:00 p.m. 13. ADJOURNMENT On motion, the meeting was adjourned. 4

30 Report TO: FROM: RECOMMENDED & PREPARED BY: Board of Directors Chris Firth-Eagland, Chief Administrative Officer (CAO) T. Scott Peck, MCIP, RPP, Director, Watershed Planning & Engineering DATE: July 21, 2016 RE: Co-ordinated Review of the Growth and Greenbelt Plans STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the Hamilton Conservation Authority report titled Co-ordinated Review of the Growth and Greenbelt Plans, dated July 21, 2016 be approved and endorsed as the Hamilton Region Conservation Authority response to the Ministry of Municipal Affairs and Ministry of Natural Resources and Forestry s Co-ordinated Review of the Growth and Greenbelt Plans; and further THAT staff be authorized to submit this report to the Province of Ontario and to Conservation Ontario. BACKGROUND In February 2015, the Province of Ontario announced a co-ordinated review of the Growth Plan for the Greater Golden Horseshoe, the Niagara Escarpment Plan, the Oak Ridges Moraine Conservation Plan and the Greenbelt Plan. The co-ordinated review has two rounds. The first round sought input regarding the plans and to facilitate discussion and review, the Province circulated a document titled Our region, Our Community, Our Home. Comments on this document were due May 27, As part of that process, HCA staff reviewed the document and provided a staff response to the Province in the attached letter dated by the May 26, As outlined in our letter, staff highlighted our support for the plans but noted that specific comments would be provided once the proposed revised plans were circulated.

31 It should be noted that in addition to the above noted process, the Province also engaged an Advisory Panel to develop and propose recommendations on how to amend and improve the plans. This Advisory Panel was chaired by David Crombie. On December 7, 2015, the province released the Advisory Panel s report titled Planning for Health, Prosperity and Growth in the Greater Golden Horseshoe: The Advisory Panel s report was used by the Province in considering proposed amendments to the plans. The second round is to consider any amendments to the plans. On May 10, 2016, the province released changes to the four plans and invited input on the proposed changes. As part of the process, the province has conducted open houses and has held Technical Briefings on the proposed land use plans. There was a technical session and an open house held in Hamilton and HCA staff attended both. The deadline for comment on the four proposed revised plans is September 30, STAFF COMMENT HCA staff have reviewed the proposed revised plans as follows. It is noted that the Oak Ridges Moraine Conservation Plan does not affect lands within the watershed boundaries of the Hamilton Conservation Authority and as such we provide no comments on that plan. Growth Plan for the Greater Golden Horseshoe, 2016 The Growth Plan for the Greater Golden Horseshoe provides policy direction on Where and How to Grow, Infrastructure to Support Growth and Protecting What is Valuable. The direction on Where and How to Grow speaks to managing growth, urban growth centres, transit, employment, housing, complete communities and climate change as well as intensification targets. This section provides direction regarding growth and the HCA is supportive of the policies noted. We specifically note our support for the Climate Change policies and, specifically the Settlement Area Boundary Expansions policies relating to a municipal comprehensive review, subwatershed plans and the need to avoid key hydrologic areas and natural heritage systems. The Infrastructure to Support Growth section provides direction on transportation, infrastructure corridors, water and wastewater systems and stormwater management. The HCA notes that the proposed policies advise that new and expanded infrastructure and stormwater management should be informed by watershed planning and that stormwater management should incorporate low impact development and green infrastructure with both low impact development and green infrastructure being defined terms. The HCA is supportive of the policies noted in the Protecting What is Valuable section. We specifically note our support for Section and the direction for municipalities to work with conservation authorities to ensure watershed planning is undertaken to

32 protect and conserve water resource systems. Further, as per Section , water resource systems will be incorporated in official plans to provide for long term protection. While staff are supportive of Section and the identification of natural heritage systems as mapped by the province, it must be noted that local municipalities such as the City of Hamilton, in partnership with the Hamilton Conservation Authority have completed detailed inventories of our natural heritage features and these features and systems have been mapped in detail at the local level. The HCA is concerned regarding the exemption of key natural heritage features and key hydrologic features and ley hydrologic areas as outlined in policies , and This seems to diverge from a systems and watershed approach. Lastly, the HCA is in full support of the excess soil policies outlined in Sections and We would suggest however that the language be strengthened to require soil re-use strategies and best management practices. Greenbelt Plan, 2016 HCA staff have reviewed the revised Greenbelt Plan and note our overall support of the document. Section is an appropriate revision that allows for flexibility for the agricultural sector for agricultural uses, agriculture-related uses and on-farm diversified uses in that a natural heritage or hydrologic evaluation is not required provided certain criteria are met including the maintenance of a 30 metre vegetative protection zone noted feature. In line with the noted Growth Plan policies above, Section 5.3 of the Greenbelt Plan requires municipalities to identify and protect key hydrologic areas and to undertake watershed planning as the basis for the identification and protection of these areas. Further, Section , and speak to the need for subwatershed plans prior to settlement boundary expansions and secondary plans as well as watershed plans to inform decisions on growth, development, settlement boundary expansions, planning for water, wastewater and stormwater infrastructure and for watershed planning to be integrated across the Niagara Escarpment and Growth Plan. As with the Growth Plan, there are policies that promote low impact development measures, seek to address climate change and build resilience as well as the concept of becoming net-zero communities. A net-zero community is defined in the Greenbelt Plan as communities that meet their energy demand through low-carbon or carbon-free forms of energy and off-set, preferably locally, any releases of greenhouse gas emissions that cannot be eliminated. Net-zero communities include a higher density built form, and denser and mixed-use development patterns that ensure energy efficiency, reduced distances travelled, and improved integration with transit, energy, water and waste systems. The review of the Greenbelt Plan also considered additions and adjustments to the lands subject to the plan. As it relates to the watershed jurisdiction of the HCA, no lands have been added to the Greenbelt. A minor adjustment to exclude a parcel of land below the Niagara Escarpment, north of Highway 8 and west of Glover Road has been made in the plan. No other boundary changes within our watershed boundaries have been proposed.

33 The proposed Greenbelt Plan contains Urban River Valley Policies and within the HCA watershed, only Fifty Creek north of the Canadian National Railway corridor is affected. The Urban River Policies are intended to identify corridors between the Great Lakes and the Greenbelt and only apply to publically held land. While the HCA does not object to the inclusion of Fifty Creek as an Urban River Valley, a rationale for its inclusion and the criteria for the designation of an Urban River Valley is requested. Niagara Escarpment Plan, 2016 The Niagara Escarpment Plan is the oldest of the plans under consideration. In general terms, the proposed changes seek to align the plan with the other plans such as the Growth Plan and the Greenbelt Plan, clarify policies, allow for enhanced agricultural flexibility, provide for resilience to climate change and to adapt a landscape approach. HCA have reviewed the proposed plan and note our overall support of the document. Part 2 of the Niagara Escarpment Plan provides policy direction regarding water resources and natural heritage to promote a systems approach for the protection of hydrologic and natural heritage features as set out in the Greenbelt Plan. Development requirements in these areas is specifically noted. Updated policy regarding scenic resources and landform conservation are provided under Section HCA supports the direction of this policy as it does address issues relating to building size and location relating to development in the Dundas Valley and the strategic directions of the Dundas Valley 50 Year Vision. Of concern with these policies however is that they are subjective in nature and do not relay of official plan, zoning by-law or design guidelines. Overarching direction in this regard would be effective in addressing these issues. Lastly, the HCA has submitted a site specific amendment to the Niagara Escarpment Plan regarding 60 Arbour Road as directed by the HCA Board of Directors. The application has not received support from Niagara Escarpment Commission staff, however, we have an opportunity to provide additional comments and submissions in support of this application and this will be submitted to the Province and the Niagara Escarpment Commission under separate cover prior to September 30, STRATEGIC PLAN LINKAGE The initiative refers directly to all of the Strategic Goals and Strategic Objectives outlined in the HCA Strategic Plan AGENCY COMMENTS Not applicable.

34 LEGAL/FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS This report represents the HCA comments regarding the review of the Growth Plan for the Greater Golden Horseshoe, 2016, the Greenbelt Plan, 2016 and the Niagara Escarpment Plan, The HCA is supportive of the revised proposed plans in general terms and with the exception of the specific issues as noted in this report, support the approval and implementation of the plans.

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36 Report TO: FROM: RECOMMENDED & PREPARED BY: Board of Directors Chris Firth-Eagland, Chief Administrative Officer (CAO) T. Scott Peck, MCIP, RPP, Director, Watershed Planning & Engineering DATE: July 21, 2016 RE: Groundwater, Leachate, Gas and Private Wells Testing and Analysis at former Smith Landfill Site 675 Jerseyville Road West, Hamilton (Ancaster) STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the report titled Groundwater, Leachate, Gas and Private Wells Testing and Analysis at former Smith Landfill Site, be received as information; and further, THAT staff be directed to submit the report completed by Peto MacCullum Ltd. for the testing and analysis for the lands at 675 Jerseyville Road West to the Ministry of Environment and Climate Change. BACKGROUND The Hamilton Conservation Authority (HCA) owns a property at the upper limits of the Dundas Valley Conservation Area that was once an unlicensed landfill for inert construction materials known as the ``Smith Landfill Site`(SLS). The property has been capped and allowed to regenerate as a natural passive conservation area with no formal trails, activities or public access. The former SLS is located on Part of Lot 36, Concession 2 in the former Town of Ancaster. The landfill is bounded to the north by the Dundas Valley Conservation Area, to the east and west by agricultural lands and to the south by Jerseyville Road West. The property was operated as a sand/gravel pit from the 1960 s through to about 1996.

37 Between 1980 and 1996 the site operated as a landfill for construction materials deemed as inert at that time by MOE. These materials included brick, concrete, wood, gypsum board, asphalt shingles, etc. In 1997 the HCA purchased this site as part of a larger land holding by the owner, and with the assistance of the owner, completed capping and rehabilitation of the site. Throughout the site history a variety of studies and monitoring/testing was undertaken. The last study was completed/dated April In 2015, the MOECC requested that the HRCA undertake a new monitoring study at several locations quarterly over the period of approximately one year. In a report presented to the Board of Directors in July 2015, staff recommended and the Board of Directors endorsed engaging Peto MacCullum to complete this requested monitoring work. The contracted work included the installation of 2 mini-piezometers, water and gas sampling as outlined in the request from the Ministry of Environment. A report was required at the end of the sampling period to be reviewed by Hamilton Conservation Authority staff, the directions of the report submitted to the Board of Directors and the report subsequently submitted to the MOECC. STAFF COMMENT The Peto MacCullum report has not been attached to this staff report as it is a lengthy document. HCA staff have completed their review of the submitted report and are satisfied with the findings, conclusions and recommendations. The conclusions and recommendations are as follows: 1. All remaining wells on site should be evaluated for functionality and protection. If wells are deemed no longer necessary, they should be decommissioned in accordance with O. Reg. 903, as amended. Where the wells are intended to be used for ongoing study, they should be maintained and/or modified to provide adequate protection. 2. At least one more year of quarterly mini-piezometer sampling and chemical testing for previously identified landfill indicator parameters should be competed to determine if the reversed trends in comparative sample results in the February sampling event are consistent with seasonal variation or anomalous. 3. Continue with an annual monitoring program for water level and ground water sampling and chemical testing. 4. Future ground water chemical testing should focus on previously identified landfill indicator parameters in order to document the progress of landfill impacts on ground and surface water.

38 5. Since no landfill leachate or significant measurements of landfill gas has been documented within the buried waste at the Site. Consideration should be given to suspending leachate sampling attempts and landfill gas monitoring, or decreasing frequency to once every two years. The next step in this process is to submit the report to the MOECC for their review and consideration. Staff will endeavour to complete the additional monitoring recommended and to work with the MOECC to finalize issues on site and work toward closure of this file. STRATEGIC PLAN LINKAGE The initiative refers directly to the HCA Strategic Plan : Strategic Goal #3 Conservation Area Experience o Strategic Objective Maintain and enhance area infrastructure and natural heritage features within the context of approved master plans. AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS Funding for the work is available in a reserve account. This account was created by the HCA using funds from the original owner as part of the purchase of the property in order to deal with any future environmental issues. CONCLUSIONS The above noted study and monitoring has been completed and HCA staff have reviewed the report and are satisfied with the conclusions and recommendations. It is appropriate that this study be submitted for consideration to the MOECC. HCA staff will complete the monitoring noted and work toward the closure of this file.

39 Report TO: FROM: RECOMMENDED & PREPARED BY: Board of Directors Chris Firth-Eagland, Chief Administrative Officer (CAO) T. Scott Peck, MCIP, RPP, Director, Watershed Planning & Engineering DATE: July 21, 2016 RE: Conservation Authorities Act Review Conserving Our Future, Proposed Priorities for Renewal, May 2016 STAFF RECOMMENDATION THAT the HCA staff recommends to the Board of Directors: THAT the Hamilton Conservation Authority report titled Conservation Authorities Act Review Conserving Our Future, Proposed Priorities for Renewal, May 2016, dated July 21, 2016 be approved and endorsed as the Hamilton Region Conservation Authority response to the Ministry of Natural Resources and Forestry s Conserving Our Future, Proposed Priorities for Renewal, May 2016 document; and further THAT staff be authorized to submit this report to the Ministry of Natural Resources and Forestry and to Conservation Ontario. BACKGROUND At the September 3, 2015 Board of Directors meeting, staff presented the attached report regarding the review of the Conservation Authorities Act including the Ministry of Natural Resources and Forestry discussion paper on the issue. The focus of the discussion paper was on the roles, responsibilities and governance of conservation authorities in resource management and environmental protection. The Board of Directors endorsed the report and authorized staff to submit the report as the Hamilton Conservation Authority comments on the Discussion Paper. At that time, staff had noted that the discussion paper was the first step in the process of the Conservation

40 Authorities Act review and that staff would remain involved in the process and report back to the Board of Directors as the review progresses and as direction is required. Flowing from the input received through the 2015 Discussion Paper, on May 12, 2016, the Ministry of Natural Resources and Forestry issued a new consultation document titled Conserving Our Future, Proposed Priorities for Renewal. This document identifies five priorities for updating the Conservation Authorities Act and represents the next stage of the review. This document is intended to facilitate further discussion and direction regarding the identified priorities. This document has been posted on the Environmental Registry and is open for comment for 120 days with a commenting deadline of September 9, The province has conducted multi-stakeholder sessions across the province to facilitate review and comment on the document. HCA staff attended the Multi-Stakeholder Session held in London on June 9, In addition to the above noted consultations, HCA staff have also been involved with the review of the document by Conservation Ontario. Conservation Ontario will be providing a submission to the province on this document representing a common response of the 36 Conservation Authorities in Ontario. Individual Conservation Authorities are encouraged to provide their own comments. STAFF COMMENT As noted, 5 priorities have been developed as part of the Conserving Our Future, Proposed Priorities for Renewal document issued on May 12, The 5 priorities are as follows: 1. Strengthen oversight and accountability in decision-making 2. Increase clarity and consistency in roles and responsibilities, processes and requirements. 3. Improve collaboration and engagement among all parties involved in resource management. 4. Modernize funding mechanisms to support conservation authority operations. 5. Enhance flexibility for the Province to update the Conservation Authorities Act in the future. For each priority, there are a number of actions listed that could be undertaken to implement the priority. There are also other actions listed beyond the priorities to be considered such as reducing administrative burdens, aligning board terms with municipal election cycle, developing an orientation and training program for board members and developing a coordinated communications plan. As with the first Discussion Paper in 2015, comments regarding the priorities and other actions identified are through answering questions posed by the Province. The question areas are:

41 1. What do you think of these priorities? Which are the most important and/or least important to you? Are there other priorities that should be considered? 2. What actions would you recommend the province take to help achieve these priorities? 3. What do you see as some of the key challenges in achieving improvements under any or all of these priority areas? The following represents the HCA response to the questions listed. These responses are based on our review of our responses in the attached 2015 HCA report, information gathered through the Multi-Stakeholder Session attended and our review of the priorities and action items listed. Priority 1 Strengthen Oversight and Accountability The HCA is not opposed to the adding of a purpose statement to the Act and regulations, however, it is our opinion that Section 20 of the Conservation Authorities Act which reads The objects of an authority are to establish and undertake, in an area over which it has jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources other than gas, oil, coal and minerals provides a solid purpose statement. Section 20 speaks to the purpose of a conservation authority but it also allows for local solutions and approaches to local watershed issues. Any purpose statement should use as its foundation, the wording and intent of Section 20 and should also acknowledge and outline that conservation authorities are the delivery agents for Integrated Watershed Management. As it relates to governance best management practices, the HCA has governance policies in place that address codes of conduct, conflicts of interest, meeting processes and requirements for transparency and for disclosure of information. Our policies are current and we do not identify these actions as priorities as they are already in place. Enhancing oversight as detailed is somewhat of a concern. Conservation Authorities are local watershed agencies that serve the local community within that watershed. The scope of work and programs are approved through Strategic Plan and other guiding documents and operating budgets by the Board of Directors of the Conservation Authority. The Board of Directors of the Conservation Authority is comprised of, in the case of the HCA, both municipal councillors and public appointees. It is the role of the Board of Directors and the Conservation Authority CAO to ensure that the scope of work and programs meet local watershed and community goals and objectives. The existing process is sufficient and works well. Priority 2 Increasing Clarity and Consistency Clearly delineating mandatory and optional programs and services delivered on behalf of the province and local municipalities is acceptable but it must allow for local program development to address local watershed and communities needs and desires.

42 Mandated provincial programs must be accompanied with adequate and sustainable provincial funding to deliver the mandated programs. Defining roles can create clarity in program delivery and what a conservation authority is to undertake but it must not be at the risk of impairing local watershed and community programs and solutions to address local watershed and community issues and priorities. We don t want to become restricted by regulations, directives and guidelines intended to provide clarity and provincial consistency at the expense of local watershed initiatives. Clarity and consistency in regulatory roles and responsibilities is encouraged and we support updating and including specific definition of terms and compliance tools. Priority 3 Improving Collaboration and Engagement The HCA is supportive of a multi-ministry approach to capture the full extent of programs delivered by conservation authorities to address provincial priorities. Conservation authorities deliver local watershed management programs while meeting the various requirements of affected ministries from a policy and program perspective within an integrated watershed management context. Conservation Ontario and the Ministry of Natural Resources and Forestry could co-chair such an approach with involvement from representative conservation authorities and ministries. The intent would be to identify priority programs to be implemented with associated sustainable funding. The HCA is in full support of increasing participation with stakeholders and Indigenous Peoples and with the sharing and exchange of information. We are proud of our track record of public engagement and consultation with stakeholders and Indigenous Peoples and in working with a variety of groups to achieve great things locally within our watershed. We question however, how it is intended to increase the level of participation by the various groups beyond what is done at the local level and how and in what form provincial direction might take in this regard. Further insight and discussion is required before this aspect moves forward. Priority 4 - Modernize funding mechanisms to support conservation authority operations. Confirming an adequate and sustainable source of provincial funding continues to be a priority for the HCA in the consideration of delivery of our watershed programs. This was outlined in our September 2015 submission to the province on the Conservation Authorities Act Discussion Paper. There has recently been an interpretation issue regarding levy apportionment as it relates to Sections 26(5), 27(6) and 27(16) of the Conservation Authorities Act and Regulation 670/00. As outlined in our response to the 2015 Discussion Paper, it would be beneficial to conservation authorities and municipalities to have the province provide specific and direct legislation and regulation to clarify this issue that the levy applies only to the area of the municipality that is located within the watershed and not the entire municipality. Given the complexities of this issue, it is important that the

43 Province, Municipalities and Conservation Authorities come to a resolution that is fair and equitable and recognizes the watershed as the guiding principle in the management of our natural and financial resources. Providing for oversight by municipalities, standardization, tracking and reporting can enhance transparency and clarity. As with our comments in Priority 1, Conservation Authorities are local watershed agencies that serve the local community within that watershed. The scope of work and programs are approved through Strategic Plan and other guiding documents and operating budgets by the Board of Directors of the Conservation Authority. The Board of Directors of the Conservation Authority is comprised of, in the case of the HCA, both municipal councillors and public appointees. It is the role of the Board of Directors and the Conservation Authority CAO to ensure that the scope of work and programs meet local watershed and community goals and objectives. Further, it is the role of the Board of Directors and the CAO and Secretary- Treasurer to ensure financial oversight and transparency and to work within the municipal budget framework. The existing process is sufficient and works well. Appropriate legislative changes to facilitate the use of Development Charges for Conservation Authorities can provide a new revenue source while promoting a user pay philosophy. The Hamilton Conservation Authority supports the use of Development Charges to fund natural hazard, natural heritage and associated recreation projects. Priority #5 - Enhancing Flexibility for the Province. The Hamilton Conservation Authority has always been willing and able to take on new projects and to demonstrate our ability to adapt, think outside of the box and to be flexible in our approach to programing to get things done for our watershed and our community. We are supportive of the development of additional natural resource conservation and management programs and the delegation of current and additional natural resource conservation and management programs and services. However, it must be noted that the delegation of current or additional programs and services or new programs and services must provide additional funding from the Province. As with all Conservation Authorities, the Hamilton Conservation Authority is a watershed based organization that delivers natural resource conservation and management programs and services to our community within our watershed. The Hamilton Conservation Authority does not support the delegation of these types of programs and services to other groups, organizations or municipalities as we believe this could create confusion around implementation of these programs and services and could result in inefficiencies and inconsistencies. STRATEGIC PLAN LINKAGE The initiative refers directly to all of the Strategic Goals and Strategic Objectives outlined in the HCA Strategic Plan

44 AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS Not applicable. CONCLUSIONS The Conserving Our Future, Proposed Priorities for Renewal document is the second step in the MNRF s review of the Conservation Authorities Act. Comments collected through this process will inform the Ministry and the Province regarding specific changes to legislation, regulation and policies. Any specific changes will be provided for through additional consultation and Environmental Registry postings. HCA staff will continue to be involved in this process and will report back to the Board of Directors as the review progresses and as direction is required.

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79 Report TO: FROM: RECOMMENDED BY: PREPARED BY: Board of Directors Chris Firth-Eagland, Chief Administrative Officer (CAO) Sandy Bell, OALA, CSLA, Acting Director, Capital Projects & Strategic Services Matt Hall, C.E.T., Manager, Design & Development, Capital Projects & Strategic Services DATE: July 18, 2016 RE: Millgrove Storage Building Design & Build Tender STAFF RECOMMENDATION HCA Staff recommends to the Board of Directors: THAT this information be reviewed for project background. The public tender for this project closes on Tuesday, August 2. HCA staff will provide a report on the results of the tender and a recommendation for contract award at the Board of Directors meeting. BACKGROUND This project covers the replacement of the damaged salt dome storage building currently onsite at the HCA Millgrove Works Yard. This structure is necessary for storing various materials and equipment and will improve the operations of our fleet and construction groups. Total funding of $220,000 for this project is available through the approved 2016 Capital and Major Maintenance Budget, under the Millgrove Storage Building Replacement line item. On Tuesday, July 6, HCA staff issued a public tender and specification documents for firms to consider in their bids. This has been advertised publically through Daily

80 Commercial News and sent to a variety of specific contractors who specialize in this type of work. The replacement building will be placed in the same location as the previous salt dome with an approximate size of 72 ft. wide x 150 ft. long x 18 ft. high (10,800 sq. ft.) including overhead garage doors on either end. STAFF COMMENT The anticipate schedule for this project is as follows: Tues. Aug. 2 Tues. Aug. 2-1:00pm Thurs. Aug. 4 Fri. Aug. 5 Mon. Aug. 8 Fri. Dec. 9 Background Report to HCA Board of Director Members Tender Closes Bid Summary Report to HCA Board of Directors Contract awarded Contract work period starts Anticipated Contract work period completion It is anticipated that the scope of work will be sufficiently completed by Friday, December 9, STRATEGIC PLAN LINKAGE The initiative refers directly to the HCA Strategic Plan : Strategic Goal #5 Organizational Excellence o Maintain and provide a safe working environment for both employees and visitors. AGENCY COMMENTS Not applicable. LEGAL/FINANCIAL IMPLICATIONS The preliminary estimate for this project is $150,000, with an additional $50,000 available for necessary site preparation work and remedial works of any unforeseen deleterious material that may be currently onsite.

81 CONCLUSIONS This information has been provided as background to this project and process. HCA staff will provide a report at the Board of Directors meeting with a summary of the tenders received and a recommendation for contract award.

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83 Report TO: FROM: RECOMMENDED BY: PREPARED BY: Board of Directors Chris Firth-Eagland, Chief Administrative Officer (CAO) Executive Staff Team Grace Correia, Executive Director, Hamilton Conservation Foundation DATE: August 4, 2016 RE: Naming of Former Veldhuis Property STAFF RECOMMENDATION THAT the Executive Staff Team recommends to the Board of Directors: THAT the former Veldhuis property be named Canal Park; and further THAT the new name be announced at the official opening of the property on August 20. BACKGROUND Purchased by the Hamilton Conservation Authority in 2008, the former greenhouse property has been cleaned up and transformed into an urban nature park. This process has involved creating a landscape plan, demolishing the existing greenhouses and capping contaminated soil. With financial support from donations to the Hamilton Conservation Foundation, the majority of the landscape plan has been implemented or is in the process of being implemented. This includes tree and shrub plantings, trail and walkway installations, floating wildlife island installations and a chimney swift viewing area. The project is nearing substantial completion and will be formally opened to the public on August 20 during the 2016 Dundas Cactus Festival.