Cowlitz County Board of Commissioners

Transcription

1 Cowlitz County Board of Commissioners Minutes July 26, 2016 Vol. 529 Michael A. Karnofski, Chairman Dennis P. Weber, Commissioner Joe Gardner, Commissioner Tiffany Ostreim, Clerk of the Board Commissioner Karnofski called the regular meeting to order at 9:00 a.m. Commissioner Weber was present and Commissioner Gardner was absent/excused. Pledge of Allegiance Led by Commissioner Karnofski. Approval of Minutes of July 19, 2016 and Consent Agenda of July 26, 2016 Commissioner Weber moved to approve the Minutes of July 19, The motion carried. Commissioner Weber moved to approve the Consent Agenda of July 26, The motion carried. Public Comments Susan Hulbert, Longview; read a statement from the League of Women Voters (LWV) regarding Millennium Bulk Terminal SEPA DEIS. The LWV believes that the no action alternative in the Millennium Bulk Terminals Draft Environmental Statement should be selected. Would be a negative for the global climate. Significant impacts on human health. The final EIS should make sure all discussions of mitigation options are presented with full acknowledgement of their limitations should they be employed, and an analysis of mechanisms for enforcement. Rodney Kangas, 1965 West Side Highway, Kelso; stated if you go low carbon get rid of your car. Diane Dick, 19 St. Helens, Longview; stated we don t need to send our coal to China. China is cutting their production of coal. Think about the future in doing something long term and sustainable. Richard Dreier, th Street, Longview; stated key to capitalistic venture is to deliver the product more efficiently. Thinks Millennium is a good idea. Arne Mortensen, 4 th Street, Kalama; stated there really is not any substantive argument to stop production of CO2. The Commissioners are on the correct path. We should not be worried if the coal market is going to collapse. Millennium has invested a lot into the community. Rick Von Rock, 400 North 7 th, Kelso; was surprised League of Women voters took a patrician position. Jeff Wilson, Longview; spoke only as a citizen, regarding the serious problem with collection and administration fee of septic tax. Believes the county is improperly handling the fees. System requires contractors to charge for disposal and collection of septic material. Wants contractors and citizens involved in the process. Commissioner Karnofski stated they will follow up and have a reply. Request for Sole Source Purchase through PacWest Machinery to replace worn excavator boom arm pins, bushings and sealing rings; estimated cost $10, Commissioner Weber moved to approve the request for Sole Source Purchase through PacWest

2 Commissioners Minutes Vol. 529 Page 2 Machinery to replace worn excavator boom arm pins, bushings and sealing rings; estimated cost $10, The motion carried. Local Agency Agreement Supplement No. 1 and Federal Aid Project Prospectus with Washington State Department of Transportation for funding from the Federal Highway Administration s Highway Safety Improvement Program (HSIP) for the South Cloverdale Road and Martin's Bluff Road Intersection Improvement Project No. 1262; County Road Project No WSDOT. Obligates construction funds and transfers $2,000 of unused State Preliminary Engineering (PE) funds to Agency PE funds. Estimated total cost of the project is $85,000 with 90% of the engineering and construction costs reimbursed with federal funds. However, 100% of the construction cost is to be reimbursed with federal funds provided the project is advertised by September 30, 2016 Commissioner Weber moved to approve the Local Agency Agreement Supplement No. 1 and Federal Aid Project Prospectus with Washington State Department of Transportation for funding from the Federal Highway Administration s Highway Safety Improvement Program (HSIP) for the South Cloverdale Road and Martin's Bluff Road Intersection Improvement Project No. 1262; County Road Project No WSDOT. Obligates construction funds and transfers $2,000 of unused State Preliminary Engineering (PE) funds to Agency PE funds. Estimated total cost of the project is $85,000 with 90% of the engineering and construction costs reimbursed with federal funds. However, 100% of the construction cost is to be reimbursed with federal funds provided the project is advertised by September 30, The motion carried. Contract with Columbia Pacific Construction, Inc. for the Pacific Way Slide Repair Project No. 5605; ERP No. 729; FA No. TA-5767; bid amount of $282, Commissioner Weber moved to enter into the Contract with Columbia Pacific Construction, Inc. for the Pacific Way Slide Repair Project No. 5605; ERP No. 729; FA No. TA-5767; bid amount of $282, The motion carried. Amendment No. 1 to Professional Services Agreement with TriWest to continue providing consultation services related to the Behavioral Health Organization using funds already allocated for a period through October 31, 2016; amount not to exceed $260,887 Chris DesRosier, Health and Human Services; stated this amendment adds more provisions in scope of work and extends to October 31, Cowlitz joined Great Rivers Behavioral Health along with Pacific, Grays Harbor, Lewis and Wahkiakum Counties. This consulting firm helps us with the transition. Commissioner Weber moved to approve and execute Amendment No. 1 to Professional Services Agreement with TriWest to continue providing consultation services related to the Behavioral Health Organization using funds already allocated for a period through October 31, 2016; amount not to exceed $260,887. The motion carried. Personal Services Agreement with Delta AV to define and detail the requirements for a new audio visual system in the County's District and Superior courts. The specifications will cover nine courtrooms in three County campuses; total cost $11, Commissioner Weber moved to approve the Personal Services Agreement with Delta AV to define and detail the requirements for a new audio visual system in the County's District and Superior courts. The specifications will cover nine courtrooms in three County campuses; total cost $11, Arne Mortensen, 4 th Street, Kalama; stated many times contractors will tell you what you need free of charge. Can use input from vendors to create an RFP. Would like to transfer these funds to 911.

3 Commissioners Minutes Vol. 529 Page 3 Matt Hanson, Purchasing; stated the county needs technical expertise to design and integrate an AV system for 9 courtrooms, in 3 different locations Jail, Juvenile, District and Superior Court. Talked to 9 different vendors the highest was $30,000. Delta works with many counties and cities. This is a very complex process. Commissioner Karnofski noted we need to develop appropriate specks. Not unusual to get engineering done on major projects. This is not a straight forward project. Diane Dick, 19 St. Helens, Longview; stated she endorsed the county using this PSA considering the size of the agreement. This is hugely complex. There is a legal obligation. Appreciate you looking for expertise to accomplish. The motion carried Continued Public Hearing - Consider 2016 CDBG Housing Enhancement Grant Applications. Request to continue to August 30, 2016 at 9:30 a.m. Katrina Harris, Office of Financial Management; stated Stage 2 of the grant application process has not been released. Requested the public hearing be continued to August 30, 2016 at 9:30 a.m. Commissioner Karnofski opened and closed the public testimony portion of the hearing as no one present spoke for or against. Commissioner Weber moved to continue the public hearing to August 30, 2016 at 9:30 a.m. The motion carried. Resolution No Authorizing a proposition to the voters of Cowlitz County to fix and impose a Sales and Use Tax of one-tenth of one percent pursuant to RCW Chapter to be used solely for the purpose of providing funds for costs associated with the operations of Enhanced 911 Emergency Communications Systems and Facilities Deanna Wells and Jerry Jensen, 911 Comm Center; were present. Deanna read a letter into the record regarding the importance of emergency communications. Listed the calls and actions her staff takes on a daily basis. The 911 Council requested the proposition to impose a sales and use tax to be used for providing funds for cost associated with the operations of enhanced 911 emergency communications a systems and facilities. The excise revenue is decreasing as residents replace their land line with their cellular phones. There are mission critical equipment replacement needs of the 911 center. Need an alternate funding source to give the Sheriff s Office, police departments and fire agencies some relief from increasing user fees. Prepared a 15 year plan to replace aging and end of life system equipment and build a reserve fund for future advancements in technology and equipment replacement. Expect to spend over $200 thousand on maintenance, and will begin system repairs, replacement, upgrades and enhancements to their current VHF simulcast public safety radio infrastructure. Replacement of radio equipment in the field used by the responders is needed. Operations assessment stated they need a minimum of 24 dispatchers and 24 hour supervisors to cover the emergency phone lines and radio consoles 24/7 365 in order to provide a safe level of service. The consultant also recommended additional IT support. The CAD system will require replacement in The State 911 Office will start development and installation of the Emergency Service IP phone network which will go life in 2017/2018 and they will need to upgrade their 911 phone system to NG911 technology. Total cost over the next 2-5 years is just under $2 million and $500 thousand is ongoing cost. Also need to relocate the 911 Center to a secure facility, above the flood zone with a temperature controlled room for their mission critical equipment. Rick Von Rock, 400 North 7 th, Kelso; understands the need. Should go before the voters. Affects every citizen of county.

4 Commissioners Minutes Vol. 529 Page 4 Sheriff Mark Nelson stated the importance of this, necessary upgrades, is of upmost importance. In support. Diane Dick, 19 St. Helens, Longview; stated she is in support of the resolution not because another sales tax, until leadership and governance comes to decision on infrastructure this is what we are left with. Incumbent on leadership to express the importance of this to all citizens. Arne Mortensen, 4 th Street, Kalama; stated he was in support but when things go to ballot things are uncertain. Thinks the Board should have contingent plan to go ahead if the tax fails. Chris Bornstedt, 118 North Maple, Kelso; stated he was in support. The agency needs to get out of the basement of the Hall of Justice. The question should go before the people. Jeff Wilson, Longview; appreciated the presentation by staff. Proves there are men and women behind the curtain. No one likes taxes, but happy to see the passion. Affects everyone in this community. Adam Smee, City of Kalama; felt it was appropriate to forward to the voters. However, he would like to see operations percentage. Would like some user cap fee service. Deanna stated it was up to the board how they distribute, but would like to see additional staffing and major capital improvements that need to be done immediately. Ongoing, need to look at structure and get appropriate resources to provide the services people expect. Commissioner Karnofski stated he was in support allowing the public to have a voice. Concern is the difference of opinions from user agencies in distribution of money. Kalama, Castle Rock and Toutle would like more funds for tax relief. Not a consistent view. Hope they can sort that out. Deanna stated this increases things we need to address now, capital equipment, have to be done. If we add to our budget that cost will be passed on to the user agency. This will stabilize those with proper planning. Jerry Jensen, 911; stated everyone will look at this proposal in their pocketbook and how it will affect them. There is a real infrastructure in the Comm Center that is dying. Inadequate structure. Will be painful, but these expenditures are not being done frivolously. Technology easily outpaces. Commissioner Weber stated City of Longview and Fire District 2 have raised objections. Hopefully as the campaign unfolds there will be some consensus. How much towards upgrade and how much for rate relief. Small agencies whose only revenue is property tax are squeezed. Need relief, direct proportion or adjust the overall funding levels. Commissioner Weber moved to adopt the resolution authorizing a proposition to the voters of Cowlitz County to fix and impose a Sales and Use Tax of one-tenth of one percent pursuant to RCW Chapter to be used solely for the purpose of providing funds for costs associated with the operations of Enhanced 911 Emergency Communications Systems and facilities. The motion carried. Consent Agenda Agreements Contract Amendment D to the Emergency Solutions Grant Contract with the Washington Department of Commerce, Community Services and Housing Division Housing Assistance Unit extending the contract through June 30, 2017, signed by Claire Hauge, June 6, 2016.

5 Commissioners Minutes Vol. 529 Page 5 Non-Filmed Location Agreement with MB2 Productions LLC to allow helicopter landing at the Hoffstadt Bluffs Visitor Center located at Spirit Lake Highway, Toutle for two days while filming. Production Company will pay the County $750 a day for use of the landing facility; signed by Michael A. Karnofski, Chairman. Correspondence Affidavit of Posting Notice of Resolution No authorizing County Road Project No Rose Valley Road Repair to restore the shoulders and roadway damaged during the December 2015 rain event to be accomplished by County forces; at an estimated cost of $ Vouchers The following vouchers/warrants are approved for payment Fund Voucher Numbers Amount Claims $ 1,209, The Cowlitz County Board of Commissioners adjourned at 10:00 a.m. to meet again Tuesday, August 2, 2016 at 9:00 a.m. /s/ Tiffany Ostreim Tiffany Ostreim, Clerk of the Board /s/ Michael A. Karnofski Michael A. Karnofski, Chairman The Cowlitz County Board of Commissioners adjourned at 10:00 a.m. and convened as the Cowlitz County Board of Health. Commissioner Karnofski called the regular meeting to order at 10:08 a.m. Commissioner Weber was present and Commissioner Gardner was absent/excused. Cowlitz County Board of Health Update on funding and outcomes for 1/adult10th of 1% funded programs. Chris DesRosier and Gena James, Health and Human Services; were present. When the tax was enacted in 2012 it was separated into three categories: Therapeutic Courts, Child and Youth Prevention and Uninsured/Underinsured. Therapeutic Court programs include: Adult Drug Court, Juvenile Drug Court, Dependency Court, and Mental Health Court total revenues is $1,581,403. Expenditures are $780,109. Balance of $801,294. Adult and Juvenile Courts are dealing with those in courts and substance abuse disorder. Enter into a drug court program to facilitate their recovery and compliance. 12 month program. Goals. This funding helps the operation of those programs. Dependency involves risk of children being moved from home. Works on parenting. Mental health is individuals in court with identified mental illness. Support system to help individual access resources. Mental Health and Drug Court are diversion programs to keep people out of criminal justice and in treatment. Commissioner Karnofski stated he would like to see the savings in Drug Court and Mental Health Court over going to jail. Gena explained the second category Child and Youth prevention. Department released a request for proposals to describe funds for prevention. 5 community providers responded Columbia Wellness, Cowlitz Indian Tribe, Emergency Support Shelter, Family Health Center/Phoenix House, and WSU Extension. All focused on child and youth prevention. All very different. Programs are customized to fit the need. Columbia Wellness works with Head Start.

6 Commissioners Minutes Vol. 529 Page 6 Sue Boursaw and Sandy Jacks representing Head Start spoke about their therapeutic classroom. Serve 500 children in the county. Some kids do not qualify for special education, but they have went through trauma. Need intensive services to prepare them for the next setting. Work on conscience discipline - curriculum developed from brain research. Builds executive functions. Work with the entire family. Two tools to measure success Devereux Early Childhood Assessment Preschool Program and Clinical Form (DECA-P2 and DECA C). Identifies externally and internal behaviors. Will show parents perception of growth. Works with extreme behaviors or social concerns. Have Mental Health Therapist and RN Coordinator at Juvenile Center. Served 193 youth since February, Gena stated Cowlitz Indian Tribe hired their first staff in January. They developed curriculum focusing on increasing self-sufficiency consecutiveness in community, customize evidence based curriculum in youth. Presently have 10 youth at each session. Can do weekend or once a week. There is a referral process. Anyone in community could make referral. Open to all. There is a waiting list. No prioritization. Gena stated Emergency Support Shelter offers domestic violence shelter for women and kids. Classes for children and adults to build skills. Classes 56 children and 25 adults. Measured 84% of kids showed decrease in trauma behaviors. Engaged in medical home. Has proposed to expand services and case management. Gena stated Family Health Center receives funds for the Phoenix House. Transitional housing for women in recovery and their children. Can stay there up to 3 years. Any time about 18 mothers and 34 children. Wrap around service model. Mothers have access to someone for support. Highlights: 100% enrolled in school or training and stable income. 75% children in CPS were reunited. 68% completed all Phoenix House models. Several opportunities to increase their skills. 100% of mothers connected with community resources. Phoenix House refers to other agencies. 100% of children enrolled in school, child care and mental home. Jennifer Leach representing WSU Extension; spoke on strengthening families. Prevention is more cost effective. They have a program for year olds and another with Swanson Consulting for younger kids. Both evidence based programs substance abuse and violence. In their second year of the program. Last year did programs at Monticello, Toutle Lake, Woodland, and Castle Rock. Capture how many families recruited, number of families completing the program, number of parents/caregiver, number of youth, number in 4-H activities. It is an 8 week program. WSU provides evaluation. Measuring family protective factors rules about substance use; positive involvement; family harmony; and communication. Youth results involvement, rewards, attachment, family harmony, and family management. Parents and kids attend different sessions and then come back together for family activities. There are 36 parents and 46 children enrolled. Gena explained the third portion - uninsured/underinsured. More people are being covered by Medicaid. One program that fell under this was mental health services with our Jail. When individuals are incarcerated, access to medical coverage is suspended. We have supported those services in the jail for mental health. Commissioner Weber stated there continues to be challenge dealing with homeless, tying in with mental health or substance abuse. Gena stated they hope to have the results from the gap analysis completed in mid-august. Chris stated behavioral health will unfold as Great Rivers develops and the gap analysis is completed. Will provide continuum of care, expand contracts, and preserve money for the gaps.

7 Commissioners Minutes Vol. 529 Page 7 Frank Morrison, 3405 Sunset Way, Longview; stated there is good opportunity to fill those gaps. Had 169 children at Community House last year. The children can t get help until they get an assessment. Would like to receive a portion of the behavioral health tax. Gena stated an RFP process was completed in Community agencies submitted proposals. Agencies submitted proposals to continue funding. The gap analysis results will show the needs of the community the best. The Board of Health adjourned at 11:06 a.m.