REGIONAL PROSPERITY INITIATIVE APPLICATION

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3 REGIONAL PROSPERITY INITIATIVE APPLICATION

4 REGIONAL PROSPERITY INITIATIVE APPLICATION Submission Deadline: November 1, 2013

5 The Regional Prosperity Initiative Application Form was developed to facilitate the application process for regional collaboration within designated regions throughout Michigan, as illustrated on the attached map. The following checklist outlines the sequence of steps to complete an application: Study the Regional Prosperity Guidance and boilerplate to understand the requirements and purpose behind the new approach to regional collaboration and whether you are eligible to apply on behalf of your partnership. Note any additional requirements beyond the prerequisites of the grant application form (e.g., letters of support, application deadlines, etc.). Fill out the application form completely. Applications must be accompanied by a cover letter (no more than one page) in which you state your request and proposed use of funds. This letter should be signed by your director and your board president. The application for which you are seeking approval is collaboration with other agencies; include letters of support from the collaborating agencies. (A resolution of support from the lead applicant and a letter of support from each co applicant are due at the time of submission.) Complete the narrative section on page six. Please, no more than four pages total (type no smaller than twelve point, margins no smaller the one inch). Enclose your organization s incorporating documents and pertinent memorandums of understanding. Enclose a list of current board members (include member affiliations and any other pertinent information). Enclose a list of key organizational staff, including titles and main functions. Enclose the most recent audited financial statement (if available). Enclose your organization s current year operating budget. Enclose a detailed budget of the project for which funds are being sought (if applicable). Application is due to DTMB by November 1, Submit by e mail: harkinsc1@michigan.gov. Additional questions may be directed to: Sara Wycoff Strategic Advisor Executive Office of Governor Rick Snyder wycoffs@michigan.gov Chris Harkins Legislative Liaison and Policy Advisor Dept. of Technology, Management and Budget harkinsc1@michigan.gov GLOSSARY OF TERMS/ACRONYMS: CDC: Collaborative Development Council CEDS: Comprehensive Economic Development Strategies EDA: Economic Development Administration FTE: Full-time Equivalent MEDC: Michigan Economic Development Corporation MPO: Metropolitan Planning Organization MWA: Michigan Works! Agency RPA: Regional Planning Agency SPDR: State Planning and Development Regions Regional Prosperity Initiative Application (Issued 9/2013) 2

6 APPLICATION MADE FOR: Region 6 October 24, 2013 (NAME of REGION) DATE: NAME OF APPLICANT ORGANIZATION: GLS Region V Planning and Development Commission YEAR INCORPORATED: 1973 Tax ID#: ADDRESS: (include street address if different) Is the name above the same as it appears on the IRS Letter of Determination? Yes No 1101 Beach Street, Room 223 If not, explain: Flint, MI CHIEF EXECUTIVE S NAME & TITLE: Derek Bradshaw, Fiscal Officer CONTACT S NAME & TITLE (if different): CONTACT TELEPHONE NUMBER: ADDRESS: dbradshaw@co.genesee.mi.us NUMBER OF FTE POSITIONS: _1.5 OPERATING BUDGET TOTAL FOR CURRENT FISCAL YEAR: $93,098 Fiscal Year: October 1, 2013 September 30, 2014 From To SOURCES OF INCOME: Government Federal % Fees/Earned Income 1 % State 99 % Individual Contributions % County % Corporate and/or Foundation Grants % City/Township/Village % Special Events % Memberships % Other % Are you applying for (check one of the following): Regional Prosperity Initiative Application (Issued 9/2013) 3

7 Regional Prosperity Collaborative Regional Prosperity Council Regional Prosperity Board (TIER ONE) (TIER TWO) (TIER THREE) Are you applying for funds to complete a feasibility study for the purpose of developing a strategy to move to a different tier (check one of the following): YES NO Regional Prosperity Initiative Application (Issued 9/2013) 4

8 Guidance for Regional Funding Applications and Expectations 1. What is the total amount of your funding request? Please provide an itemized list of what you intend to do with that funding. Include a timeline, information about any funds you will plan to leverage in your effort and how you intend to measure success. The total funding requested for the Region 6 prosperity region is $375,000. This funding will provide for a consultant to prepare an overall 10 year regional prosperity plan. This plan will include an economic development blueprint as well as 4 target strategies for our region. These implementation strategies will position our area for early success in fostering regional prosperity. The other key to this plan is utilizing, wherever possible, our local partners. This approach will build local capacity and ensure success after the consultants work is finished. We anticipate the project to be completed in 2 phases. The bulk of the work, including the completion of the regional plan and development of the regional council, will be completed in the first year. The second year will be focused on support and implementation of the regional council. To measure success we will utilize a performance dashboard with agreed upon measurable goals. Attached to this proposal is a proposed project timeline. Project Budget Project Management (GLS) $ 55, Consultant Overall Plan $ 100, Target Strategies 4 at $20,000 $ 80, County Leads Huron $ 2, Pop based max $22000 Tuscola $ 4, Sanilac $ 3, St Clair $ 13, Lapeer $ 7, Genesee $ 22, Shiawassee $ 5, Public Engagement Interactive Technology Based $ 30, Marketing Services Design Services, Print, Web $ 10, Communications Support Strategy & Messaging $ 7, Pilot Program $ 25, Legal $ 3, Meeting Expenses $ 6, Regional Prosperity Initiative Application (Issued 9/2013) 5

9 Total $ 375, List all partners participating in this application. Please specifically denote those that are required partners as identified in the boilerplate language. Please outline any additional prospective partners you will be approaching to participate in this effort. REQUIRED PARTICIPATING PARTNERS Adult Education/Higher Education: o Mott Community College o Baker College of Flint o St. Clair Community College o Baker College of Owosso Workforce Development: o Thumb Works o Genesee/Shiawassee MICHIGAN WORKS o Macomb/St. Clair MICHIGAN WORKS Economic Development: o Huron County Economic Development Corporation o Lapeer Development Corporation o Shiawassee Economic Development Partnership o St. Clair County Economic Development Alliance o Flint and Genesee Chamber of Commerce o Sanilac County Economic Development Corporation Transportation: o Genesee County Metropolitan Alliance (MPO) o Shiawassee County Road Commission o Blue Water Area Transit o Genesee Lapeer Shiawassee Region V Planning and Development Commission o Bishop International Airport Authority o Mass Transportation Authority o Greater Lapeer Transportation Authority Regional Prosperity Initiative Application (Issued 9/2013) 6

10 ADDITIONAL PARTNERS o Genesee County Metropolitan Planning Commission (GCMPC) o City of Flint o Congressman Daniel Kildee o Genesee County Board of Commissioners o Genesee County Parks o Sanilac County Board of Commissioners o Shiawassee United Way o County of St. Clair o Community Foundation of Greater Flint o Flint Area Reinvestment Office o Lapeer County o Genesee County United Way Regional Prosperity Initiative Application (Issued 9/2013) 7

11 Are the proposed counties to be served in accordance with the regional prosperity map? If not, why not? How do you intend to begin to work in the region outlined in the aforementioned map going forward? All of the proposed counties to be served are in accordance with the regional prosperity map for Region 6. These counties are as follows, Huron, Tuscola, Sanilac, Shiawassee, Genesee, Lapeer and St. Clair. The first task will be the forming of a Steering Committee with representatives from all seven counties and each of the different sectors to provide overall guidance and leadership for this project. This committee will be used to provide overall guidance and oversight for this project. Regional Prosperity Initiative Application (Issued 9/2013) 8

12 1. LEAD APPLICANT ORGANIZATIONAL BACKGROUND: Include organizational mission statement and purpose, organizational qualifications, history of accomplishments, governance, area and population served, and role of volunteers. (As this is collaboration, describe the lead agency and its relation to others involved.) GLS Region V PDC serves the entire counties of Genesee, Lapeer and Shiawassee and the cities, villages and townships contained within the counties. Region V is a voluntary organization of local governments that serves to develop policies and plans and resolve problems common to the region. GLS Region V PDC, a State Designated Planning Region, has shared administrative services with the Genesee County Metropolitan Planning Commission (GCMPC) since GCMPC provides planning and financial staff to implement the plans and programs of the Region V. In addition the Genesee County Metropolitan Alliance, the Metropolitan Planning Organization for Genesee County, also shares administrative services with GCMPC. These agreements have reduced the overall administrative costs and leveraged the experience and capabilities of the GCMPC to manage resources in a collaborative manner. 2. IDENTIFICATION OF REGIONAL ASSETS Identify the defining assets of your region (geography, economy, talent, transportation, etc.) and explain why your organization, with your co applicants, is uniquely qualified to bring all of the appropriate partners together to leverage the region s assets to create, strengthen, and support regional economic prosperity. Region 6 includes seven counties (Shiawassee, Genesee, Lapeer, St. Clair, Tuscola, Sanilac, and Huron counties) with a regional population of 859,596, representing approximately 9% of the state s total population. Like many Michigan communities and the state itself, the region has realized a population decline of about 4% over the past five years. The workforce is relatively evenly distributed between male and female workers and average annual earnings are 75% of the national average at $38,754. There are 37,623 unemployed individuals in the region, many of which come from the manufacturing and retail trade industries. While some of these figures could be perceived as challenges, regional leaders see opportunities for growth. Vacant property and facilities as well as available workforce are key marketing points for economic developers. Additionally, we have a strong transportation and technology infrastructure and very competitive wage and benefit packages for workers that serve as selling points in our regional outreach efforts. In a recent work session over 30 regional partners compiled the assets and opportunities in the areas of economic development, workforce development, adult education, higher education, and transportation/infrastructure. They are described in the attached Asset Matrix (Table 1). Regional Prosperity Initiative Application (Issued 9/2013) 9

13 As noted in the Asset Matrix, Region 6 is rich with existing regional partnerships, projects and initiatives, and resources. Region 6 has Strong Partnerships and Leadership Capacity GLS Region V is a stable, neutral, broad based organization which is adept at consensusbuilding, creating partnerships, providing services, problem solving and fiscal management. The strength of our application is our partners. We have representation from all of the counties in our Region and across all disciplines. These partners have been key to the development of this Grant application and will be crucial to the success and implementation of this plan. The I 69 International Trade Corridor which spans Shiawassee, Genesee, Lapeer, and St. Clair counties and includes the I 69 Corridor Next Michigan Development Corporation is an example of regional cooperation. Successful regional economic development efforts in the I 69 Corridor in marketing and outreach, export assistance programs, Renaissance Zone designations, and a recent grant award from the Economic Development Administration to complete a Regional Comprehensive Economic Development Strategy (CEDS) evidence our region s ability to cooperate and implement projects. Much of the four county efforts are based on our rich transportation assets and a legacy of industrial manufacturing, with opportunities for advancement in agri business and food processing clusters, among others. The addition of the three thumb counties strengthens existing efforts and has provided new opportunities in green technology, agriculture, and food processing. Workforce development and the educational institutions have long standing partnerships designed to coordinate workforce needs with training and educational programs for job opportunities. While many of these partnerships have not traditionally had a seven county scope, these agencies have crossed county borders to collaborate and involve institutions and state level networks that go beyond the existing service areas. Region 6 has Numerous Regional Projects and Initiatives Both the thumb sub region and the I 69 International Trade Corridor sub region have been, or will participate in, the Comprehensive Economic Development Planning process. The I 69 Corridor was recently awarded a planning grant from the Economic Development Administration. The approved Regional CEDS plan will encompass most of the elements to be included in the Regional Prosperity Plan for Shiawassee, Genesee, Lapeer, and St. Clair counties. If awarded, we would leverage EDA funds and in kind resources already committed to economic development planning for the four county I 69 International Trade Corridor region. The development of the CEDS plan will likely occur concurrently with the proposed Regional Prosperity Initiative projects. The three thumb communities have benefitted from their inclusion in the Eastern Michigan Council of Government (EMCOG) and their recent CEDS plan development. The thumb s connection to the EMCOG region will help Region 6 to coordinate strategies, programs, and data with our regional neighbors. Regional Prosperity Initiative Application (Issued 9/2013) 10

14 Region 6 is Rich with Resources Within Region 6 are four major expressways, two major rail systems, an international airport, Amtrak accessibility, brownfield and ready to develop properties, alternative energy and natural resources, 150 miles of shoreline, and a direct connection to Canada at the Blue Water Bridge. Additionally, one of the most anticipated regional projects is the upcoming raw water pipeline, which will have direct economic implications for St. Clair, Sanilac, Lapeer, and Genesee counties and indirect impact on the rest of the region. Throughout the region, agriculture is a major industry. The thumb area represents the top producer of several crops in the state and the nation. Major crops include dry beans, corn, sugar beets, hay, wheat, pickles, poultry, and dairy products. The I 69 Corridor, also rich with agricultural resources, adds to the regional characteristics a rich history of automotive and industrial equipment manufacturing, as well as urban resources and attraction capacity. Tourism is prevalent with shoreline, beaches, lighthouses, casinos, unique towns, fishing, trail systems, and natural waterways in the thumb area and many cultural and park resources in the I 69 Corridor. It is evident that a Regional Prosperity Plan for Region 6 would build upon strong alliances, regional projects, and a unique infrastructure. The most notable asset to our region, however, is the willingness of partners across the region to collaborate. Thus far in our discussions regarding the Regional Prosperity Initiative, the partners have demonstrated their readiness to work together to access new resources and more effectively implement strategies that have local and regional benefits. 3. NEEDS STATEMENT Explain the need for a collaborative economic strategy in your region. Identify the needs you will address. Acknowledge similar existing projects or agencies, if any, and explain how your proposal differs, and what effort will be made to work cooperatively. Region 6 is rich with existing regional partnerships, projects and initiatives, and resources. While these assets pose real opportunities for our regional economic development, they do not come without challenges. Redrawing the regional boundaries breaks up established partnerships and changes strategies already underway to leverage our unique resources, industry clusters, and infrastructure. It also changes the authority and scope of existing planning organizations, like the Genesee Lapeer Shiawassee Region V. Relationships amongst the Regional Prosperity Region are in some cases fresh and in many cases non existent, especially between economic developers, workforce development agencies, and educational institutions. Building trust and understanding of the sub regions will be of utmost importance and will happen through the planning process. Regional Prosperity Initiative Application (Issued 9/2013) 11

15 In preparation for the Regional application, the regional partners were charged with identifying opportunities and challenges to be explored in the Regional Prosperity Planning Process and were asked to prioritize the suggestions. Within economic development the group determined the most important tasks to be: explore industry clusters; enhance our infrastructure (fiber network, rail, waste water treatment, etc.); and market and promote the region s unique assets for attracting jobs and investment. The workforce development priorities included: identify common industry profiles for education; work with employers on job descriptions and seminars; and better collaboration between MWAs and regions. Furthermore workforce development would benefit from more comprehensive data and aggregation mechanisms that help to identify and market trends by industry and profession, as well as, develop new programming that meets employers needs and support job retention through soft skill and experiential opportunities. In the area of adult education regional partners identified a need to: address foundational or basic skills; better prepare the unemployed who have minor barriers to be successful; retained employment; provide more access to technology for participants. Higher education opportunities included: coordinating streamlined courses for job specific or industryrelated degrees; access to more trade schools; and better collaboration with the K 12 education system. When examining transportation/infrastructure the group wanted to explore: funding for transit, roads, bridges, etc.; regionalized public transit systems; and usage of the Blue Water Bridge. The list of opportunities in each of the areas of interest, go far beyond these top priorities and can be found in the attached Opportunities and Challenges matrix. A resounding message from the group was the need to utilize the already established partnerships with neighboring regions and to let data guide strategy development, even when the economic implications come from outside of Region 6 boundaries. Our planning strategy will help to move from a broad datadriven overview of our region, to a few key target clusters or industries that would benefit Figure 1 from regional workforce development, educational, and transportation initiatives resulting in an implementable pilot program that addresses a cross cutting regional issue, as illustrated by Figure 1. Where we see disconnections and data gaps, we intend to explore methods to open lines of communication and to create solutions that have regional implications. Regional Prosperity Initiative Application (Issued 9/2013) 12

16 4. ADDITIONAL INFORMATION: Please address anything else about your organization or project you think is relevant to the proposal. See attached Region 6 timeline and Asset Chart. Regional Prosperity Initiative Application (Issued 9/2013) 13

17 Regional Prosperity Grant Timeline Region 6 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB Steering Committee Meetings M M M M M M M M Project Management Request for Proposal 1 CS Consultant Plan Development D A Request for Proposal 2 CS Consultant Target Strategies D A Public Engagement Marketing Services Communications Support Legal Pilot Program PLT Region VI Council Meetings VI VI VI VI VI D = Draft A = Approval D A Consultant Selection CS Pilot Program PLT Consultant Technical Reports Steering Committee Meetings M Steering Committee Action Meetings M Development of Project Tools Deliverable to Steering Committee K:\regionalprosperity\Project_Timeline.xlsx

18 Region 6 Asset Matrix Economic Development Workforce Development Adult Education Higher Education Transportation/Infrastructure I 69 International Trade Corridor Next Michigan Development Corporation (4 counties) Each MWA has am Education Advisory Group Representation on the Michigan Works Boards Intermediate School District Partnership (Lapeer) GLS 3 County Regional Planning and Development Commission Regional Partnership of 6 Economic Developers Partnership with the Workforce Intelligence Network (serving Southeast Michigan) STEM Hub Partnership Consortium of Middle Colleges (Flint area) Regional 5 county regional waste water collection and treatment system Existing Partnerships Economic Growth Alliance Detroit Regional Chamber of Commerce I 69 Regional Development Corporation (Financing Partnership) Thumb Works and Genesee Shiawassee Works St.Clair Macomb Works cover multiple counties in the region Michigan Works Network Labor Union Apprenticeships St. Clair Community College (SC4) partners with Sanilac (Cros Lex) and St. Clair RESA for Midddle college programs Cooperative Climate willingness to work together is at an all time peak in our region I 69 International Trade Corridor Next Michigan Development Corporation (4 counties) Comprehensive Economic Development Strategy (awarded and underway for I 69 Corridor) Comprehensive Economic Development Strategy done for EMCOG, includes thumb partners State Employment Initiatives to model from (Community Ventures in Flint) Mott Community College/Genesee County Basic Skills and Literacy Coalition Region 9 Planning Grant (all counties and Macomb) Existing Projects/Initiatives "Green Thumb" Sub Region Marketing I 69 Corridor Sub Region Marketing Raw Water Pipeline (completed construction in 2016) State of Michigan Economic Gardening resources State of Michigan TDL Strategy Various youth employement/soft skill programs to model after State Secure Cities Employment Strategy St. Clair County Community College in involved in state an regional efforts including WIN, Michigan New Jobs Training, and Skilled Trades Traiing Fund (WM!) Raw Water Pipeline (completed construction in 2016) City of Flint Sustainable Communities Planning Grant Renaissance Zone Marketing Opportunities New economy companies Ready and available workforce University of Michigan Flint Deep Water Ports

19 Existing Resources Leading agricultural production (soybeans, corn, sugar beats, dairy) Competitive Wages 150 miles of shoreline, 13 lighthouses Alternative Energy Wind Farms Largest Park County Park System in State Acre in Genesee/Lapeer County Technically competent workforce SC 4 has prior experience in providing basic edcational to low skilled individuals through grants and contracts. Kettering University Baker College Mott Community College MSU College of Human Medicine (Flint) I 69, I 75, US 23, and I 94 expressway access Access to rail (including double stack, short line) Abundance of redevelopmentready properties Bio Reactor for landfill/septic Blue Water Bridge/Proximity to Canada (exporting opportunities) MSU Extension University Satellite Offices Largest deposits of natural gas in the Midwest EMSI Cluster Data St. Clair Community College Bishop International Airport Salt Mines Amtrak Fiber Networks

20 LETTERS OF SUPPORT

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28 HURON COUNTY ECONOMIC DEVELOPMENT CORP. October 24, 2013 Genesee, Lapeer, Shiawassee Region V Planning and Development Commission Attention: Derek Bradshaw 1101 Beach Street, Room 223 Flint MI RE: Letter of Support and Commitment to Region 6 Regional Prosperity Plan Initiative Dear Derek, On behalf of Huron County EDC, I d like to thank you for the opportunity to participate in the Region 6 Regional Prosperity Plan Initiative. This initiative has the potential to better align our strategies and priorities in the areas of economic development, adult and higher education, workforce development, and transportation across our seven-county region. As a economic development agency in Huron County, we are committed to participating in this planning process and to potentially implementing pilot programs that advance our collective goals and objectives in these areas. We strongly support the Genesee, Lapeer, Shiawassee Region V Planning and Development Commission s application to the State of Michigan for this project. We see opportunity to drive economic prosperity through regional collaboration and will work together to respond to opportunities and address our needs that are unique to our region. Thank you for your leadership in this initiative. Sincerely, Carl Osentoski Executive Director 250 E. Huron Ave. Room 303 Bad Axe, MI Fax

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52 UNITED WAY CELEBRATES HOMETOWN W4 HEROES United Way United Way of Genesee County October 29, 2013 Genesee, Lapeer, Shiawassee Region V Planning and Development Commission Attention: Derek Bradshaw 1101 Beach Street, Room 223 Flint MI RE: Letter of Support and Commitment to Region 6 Regional Prosperity Plan Initiative Dear Derek, On behalf of United Way of Genesee County, I d like to thank you for the opportunity to participate in the Region 6 Regional Prosperity Plan Initiative. This initiative has the potential to better align our strategies and priorities in the areas of economic development, adult and higher education, workforce development, and transportation across our seven-county region. As a community impact agency involved in education, health, financial stability and basic needs in Genesee County, we are committed to participating in this planning process and to potentially implementing pilot programs that advance our collective goals and objectives in these areas. We strongly support the Genesee, Lapeer, Shiawassee Region V Planning and Development Commission s application to the State of Michigan for this project. We see opportunity to drive economic prosperity through regional collaboration and will work together to respond to opportunities and address our needs that are unique to our region. Thank you for your leadership in this initiative. Sincerel Jamie Gaskin Chief Executive Officer BOARD OF TRUSTEES Randy Wise Chairman Randy Wise Automotive Team David Alexander Solis Past Chairman City of Flint Laurie Prochazka Vice Chairman McLaren Health Care Greg Wailer Treasurer Lewis & Knopf, CPAs, PC Marcy Garcia Secretary Retiree UAW Local 659 Rudy Armstrong Retiree UAW Region 1-C Samuel Cox McDanalds Steve Dawes UAW Region 1-C Amy Farmer GM Flint Manufacturing Operations Raul Garcia Retiree IAFF 352 Norwood Jeweil UAW Region 1-C Ronny Medawar Medawar Jewelers Larry Roehrig Ml-AFSCME Council 25 Karen Toler GM SPO Delphi Astamative Greg Viener FirstMerit Bank Jams Gaskin - 7 CbWf Executive Officer Aaron Whitson FirstMerit Bank Chris Wise Randy Wise Automotive Team Mailing Address: P.O. Box 949 / Flint, Ml Office Location: FirstMerit Building, Suite 501 / 328 S. Saginaw Street! Flint, Ml Main Line: Fax: You GIVE ADVOCATE. VOLUNTEER. LIVE UNITED.

53 SANILAC REGIONAL ECONOMIC CONSORTIUM 60 W. Sanilac Ave. Room #201 Sandusky, Michigan (810) October 24, 2013 Genesee, Lapeer, Shiawassee Region V Planning and Development Commission Attention: Derek Bradshaw 1101 Beach Street, Room 223 Flint MI RE: Letter of Support and Commitment to Region 6 Regional Prosperity Plan Initiative Dear Derek, On behalf of Sanilac Regional Economic Consortium, I d like to thank you for the opportunity to participate in the Region 6 Regional Prosperity Plan Initiative. This initiative has the potential to better align our strategies and priorities in the areas of economic development, adult and higher education, workforce development, and transportation across our seven-county region. As a economic development agency in Sanilac County, we are committed to participating in this planning process and to potentially implementing pilot programs that advance our collective goals and objectives in these areas. We strongly support the Genesee, Lapeer, Shiawassee Region V Planning and Development Commission s application to the State of Michigan for this project. We see opportunity to drive economic prosperity through regional collaboration and will work together to respond to opportunities and address our needs that are unique to our region. Thank you for your leadership in this initiative. Sincerely, Carl Osentoski Executive Director -Sanilac County is an equal opportunity provider and employer-

54 INCORPORATING DOCUMENTS

55 BYLAWS OF THE GLS REGION V PLANNING & DEVELOPMENT COMMISSION Article I: Name and Jurisdiction Section 1: Name The name of the regional planning organization shall be GLS Region V Planning and Development Commission (hereinafter referred to as the Region V Planning Commission). Section 2: Jurisdiction The area served by Region V Planning Commission shall be the entire counties of Genesee, Lapeer, and Shiawassee, and the cities, villages, and townships contained within said counties. Article II: Purpose The Region V Planning Commission shall be a voluntary organization of local governments and agencies, pursuant to the Michigan Regional Planning Act 281 of 1945, as amended, to foster a cooperative effort in resolving policies, problems, and plans that are common and/or regional with maximum efficiency and economy. (Amended 5/28/86 and 3/28/95). Article III: Functions Section 1: Forum To involve local officials and citizens in setting goals and priorities for regional planning and development. Section 2: Organization To assure a continuing practical structure to promote communication and cooperation among area governmental units and agencies. Section 3: Planning To foster, develop, and review plans for regional economic growth, urban development, and conservation of physical and human resources, and to aid in coordinating plans among member local governments and agencies.

56 Section 4: Implementation Through a framework of comprehensive planning, encourage greater input of state, federal, and local resources in achieving local programs and goals. Section 5: Technical Assistance To furnish, upon request or under contract, general and technical assistance in developing intergovernmental and local programs. Article IV: Membership Section 1: Intent Membership patterns shall reflect the objective of the Region V Planning Commission to promote and maintain the principles of cooperation between governmental bodies and other entities within the region. (Amended 4/27/77 and 5/28/86) Section 2: Eligibility A. All county, city, township, and village governments within the three counties of Genesee, Lapeer, and Shiawassee shall be eligible for membership in the Region V Planning Commission in accordance with the provision of Article IV, Section 4, (Amended 5/28/86) B. In addition, there shall be provisions for membership other than the local governmental units noted here, as detailed in Article IV, Section 7 below. (Amended 5/28/86) Section 3: Conditions Membership by each eligible local unit of government in the Region V Planning Commission shall require: A. Written verification by the respective legislative body approving membership in the Commission, and (Amended 3/28/95) B. Payment of the annual membership fee within sixty (60) days after receipt of a request by invoice. (Amended 3/28/95) Section 4: Allotment of Representation The representatives to the Region V Planning Commission shall function in accordance with the provisions of Article VI, Section 2. (Amended 12/15/73, 7/28/76, 5/28/86, and 3/28/95)

57 Section 5: Appointment of Representatives Each member county shall have their Board of Commissioners solely responsible for selecting and removing its representative(s), and setting their term limits to the Region V Planning Commission. (Amended 4/27/7, 3/28/95, and 5/24/11) Section 6: Designation of Alternates Alternates may be designated by the respective legislative body to serve during the absence of such appointed representative. Such alternatives shall be recognized at the time designated in the agenda before such alternate can participate as a voting representative. (Amended 6/28/78) Section 7: Special Membership Membership may be accorded to other public or private entities at the discretion of the Commission. Guidelines for such membership including membership fees, representation, and voting privileges shall be determined by the Commission. (Amended 5/28/86) Article V: Funding Section 1: Intent Local government financial support is essential to carry out the objectives of the Region V Planning Commission and these provisions are intended to provide both an equitable and acceptable funding process. The provisions permit an annual determination through a democratic process of the actual cost of supporting the programs of the Region V Planning Commission. (Amended 5/28/86) Section 2: Annual Local Assessments The annual local government financial support shall be determined on the basis of the local match necessary to support specially funded programs and other costs determined necessary to support the budget as approved by the Commission. A. The annual local government financial support shall be apportioned equally to each member county. (Amended 5/28/86 and 3/28/95) B. The share of annual financial support of each member county shall be determined by all of the participants who are supporting the specific representative seats on the Commission and are being assessed the costs. (Amended 4/27/77, 5/28/86, and 3/28/95)

58 Section 3: Per Diem Reimbursement Per diem reimbursement shall be in accordance with the Michigan Regional Planning Act 281 of 1945, as amended. (Amended 1/23/80, 5/28/86, and 3/28/95) Article VI: Commission Duties and Responsibilities The duties and responsibilities of the Region V Planning Commission shall be those required to carry out the purpose and functions of the organization as prescribed in these bylaws, and in accordance with the provision of Michigan Regional Planning Act 281 of 1945, as amended. (Amended 3/28/95) Section 1: Officers The officers of the Region V Planning Commission shall be a Chairman, Vice-Chairman, and Secretary/Treasurer. The officers of the Commission shall serve terms of one (1) year or until their successors are selected. The officers shall be elected by the appointed representatives of the Region V Planning Commission at the March meeting by the assembled Commission representatives. All officers shall take office prior to adjournment of said March meeting. Not more than two (2) officers can be representatives from the same county. (Amended 8/22/73, 9/24/76, 6/2/78, 5/28/86, and 3/28/95) A. Chairperson Shall be the Chief Commission officer and shall preside at all meetings of the Regional Commission. The Chairperson shall appoint all special committees established by the Commission and shall be the ex-officio member of all committees. He/She shall have a vote upon all matters as a Region V Planning Commission member. (Amended 5/28/86 and 3/28/95) B. Vice-Chairperson In the event the Chairperson is unable to serve, the Vice- Chairperson shall serve as Chairperson. Upon designation by the Chairperson, the Vice-Chairperson may serve on any standing committee of the Commission in place of the chairperson. (Amended 3/28/95) C. Secretary/Treasurer The Secretary/Treasurer shall attend meetings of the Region V Planning Commission and cause to be recorded the minutes of such meetings. The Secretary/Treasurer shall have custody over the official minute books of the Commission. The Secretary/Treasurer

59 shall be responsible for all correspondence and notices to the meetings and recording of official actions of the Commission. Without relinquishing authority, the Secretary/Treasurer may delegate such duties to the Fiscal Officer. (Amended 10/25/94 and 3/28/95) The Secretary/Treasurer shall have charge and custody of all funds and securities and shall deposit all monies, securities, and other valuable effects in the name of the Region V Planning Commission in such depositories as may be designated for that purpose by the Commission. (Amended 3/28/95) The Secretary/Treasurer shall be responsible to the Region V Planning Commission for a record of all property acquired by the Region V Planning Commission. He/She shall make a financial report at regular meetings of the Commission and shall permit inspection of all financial records by any member at any reasonable time. The Secretary/Treasurer shall disburse the funds of the Region V Planning Commission in accordance with the adopted budget, or as may be otherwise authorized by the Commission, preparing vouchers for such disbursements. (Amended 5/28/86 and 3/28/95) Following the appointment of a certified public accountant by the Commission, the Secretary/Treasurer shall arrange within thirty (30) days of the close of the fiscal year for an audit of the financial books and records of the Region V Planning Commission to take place at least every two years. (Amended 10/25/94 and 3/28/95) Without relinquishing authority, the Secretary/Treasurer may delegate such duties as shown above in Article VI, Section I(C), to the Fiscal Officer. (Amended 10/25/94 and 3/28/95) The Fiscal Officer, the Chairperson, and the Secretary/Treasurer shall be bonded in an amount to be determined by the Commission, and all costs of such bond shall be borne by the Region V Planning Commission. (Amended 10/25/94 and 3/28/95) Section 2: Region V Planning Commission The Commission shall consist of a maximum of sixteen (16) members selected from among Commission representatives as provided in Article VI, Section 2(A). (Amended 6/28/78, 5/28/86 and 3/28/95)

60 A. The members of the Commission shall be a maximum of four (4) representatives from each of the Counties of Lapeer and Shiawassee, and eight (8) representatives from the County of Genesee. The members shall be elected officials, appointed officials, or citizen members. (Amended 6/28/78 and 3/28/95) All Commission members shall serve for a period of one (1) year following certification of their selection, or until the successor is appointed and duly certified. (Amended 3/24/76, 7/28/76, 4/27/77, and 3/28/95) B. The Commission shall have authority to carry out the following responsibilities subject to a motion for reconsideration and disapproval by the membership of the Region V Planning Commission (Amended 3/28/95): 1. Establishing commission and administrative rules. 2. Reviewing planning and development programs. 3. Reviewing federal aid programs. 4. Approval of all expenditures of the Region V Planning Commission. 5. Personnel and internal administration. 6. Review and comment on membership allotment. 7. Travel authorization. 8. Information dissemination and public relations. 9. Appointing the auditor. (Amended 10/25/94) 10. Conducting those programs provided for in the annual budget of the Region V Planning Commission. Section 3: Special Committees The Chairperson, with advice and consent of the Commission, may establish special committees of the Region V Planning Commission. The duties and responsibilities of each special committee shall be assigned at the time of the committee appointment. The special committee shall consist of members selected from the Commission

61 membership. Commission members may serve on more than one (2) special committee. (Amended 3/28/95) Section 4: Advisory Committees The Chairperson, with consent of the Commission, may appoint advisory committees consisting of individuals or agencies for special programs or interests as the need arises. (Amended 6/28/78 and 3/28/95) Article VII: Meetings Section 1: Commission Meetings A. Regular Meetings Regular meetings of the Commission shall be held at least six (6) times a year at a time and place designated by the Commissioners. Commissioners shall receive notification ten (10) days prior to all such meetings. Notice of Commission meetings, both regular and special, shall be sent to the Chairperson of the Board of Commissioners of the member counties. An agenda shall be prepared and submitted ten (10) days in advance of the meeting. The deliberations at the Commission meeting shall be limited to the agenda except as modified through procedures provided in these bylaws. (Amended 6/28/78, 5/28/96, 3/28/95, and 5/24/11) B. Annual Meeting One of the six (6) regular meetings of the Commission as described in Article VII, Section I(A) above, shall be deemed an Annual Meeting. Such meeting shall be held in March and shall include the election of officers, appointment of committees and representatives, review of officers, appointment of committees and representatives, review of accomplishments, recognition of various persons for their contributions to the work of Region V Planning Commission, and other similar activities. (Amended 5/28/86 and 5/24/11) C. Special Meetings Special meetings of the Commission may be called by the Chairperson, or upon application in writing or electronic notification by four (4) Commissioners directed to the Chairperson. Such application shall specify the subject matter to be discussed. At least three (3) days notice of the time and place of special meetings shall be given. The

62 agenda of special meetings shall be confined to topics specified in the notice. (Amended 6/28/78, 52/28/86, 3/28/95, and 5/24/11) D. Quorum A quorum, for all meetings of the Commission shall consist of the representatives or alternatives present at the place and time of the meeting. A majority of those present shall be required to vote upon any additions to the agenda specified in the notice of any meeting, and an addition may be considered and acted upon as a regular agenda item upon a concurring vote of a majority of such quorum. (Amended 5/28/86 and 3/28/95) E. Special Committees Special committees shall meet as necessary, and the time shall be determined by the committee chairperson. A quorum shall be a simple majority of the members appointed. A simple majority of the members constituting a quorum shall decide any issue before a special committee. (Amended 6/28/78 and 3/28/95) F. Voting A majority of the representatives and alternates present and eligible to vote on any Commission agenda item shall be binding upon the Commission. Each Commissioner may vote on all matters to be voted upon. An alternate member is permitted to vote only in absence of his/her respective Commission member. Absentee ballots are prohibited. (Amended 3/28/95) G. Minutes Minutes for the Region V Planning Commission shall be kept of each regular or special meeting and copies shall be sent with the agenda for the next regularly scheduled meeting to each Commissioner. (Amended 6/28/78, 5/28/86 and, 3/28/95) H. Agendas Agendas shall be required for all regular or special Commission meetings. The jurisdiction of such meeting shall be limited to such agendas unless otherwise expanded as provided in these bylaws. The agenda shall be prepared by the Fiscal Officer, with the concurrence of the Chairperson of the respective organization considering the agenda or by

63 such chairperson in the absence of the Fiscal Officer. Any agenda item requested in writing by a member shall be placed on the agenda of the next meeting. (Amended 10/25/94 and 3/28/95) I. Order of Business An order of business shall be established. (Amended 6/28/78) Article VIII: Internal Administration Section 1: Commission Staff A. Fiscal Officer: The Region V Planning Commission may employ the services of a Fiscal Officer who shall hold office at the pleasure of the Region V Planning Commission, directing and supervising the operating staff of the Region V Planning Commission. He/She shall establish qualifications for various staff positions including minimum levels of education, training, and experience. He/She shall appoint qualified personnel, prepare a proposed budget, draft and distribute agendas, authorize reports and publications, and perform such other duties and functions as assigned to him/her by the Region V Planning Commission. The Fiscal Officer or his/her designee shall attend all meeting of the Region V Planning Commission and standing committees. He/She shall also be responsible for administering state and federal certification requirements. (Amended 10/25/94 and 3/28/95) B. Disbursements The Fiscal Officer shall be authorized to disburse funds within the budget, as approved by the Commission, not to exceed the unencumbered balance of the line item appropriation. All disbursements shall be check endorsed by any two (2) of the following: The Fiscal Officer, the Secretary/Treasurer, and the Chairperson. (Amended 10/25/94 and 3/28/95) Section 2: Fiscal Year The fiscal year of the Region V Planning Commission shall be from October 1 to September 30 of the succeeding year. (Amended 10/25/94)

64 Section 3: Annual Report An annual report shall be submitted by the Fiscal Officer each year at the regular March meeting of the Commission. (Amended 10/25/94 and 5/24/11) Section 4: Program Budget A. Work Program and Budget Approval The Fiscal Officer shall prepare and submit to the Commission the proposed budget for the next fiscal year. The Commission may amend any budgetary recommendation of the Fiscal Officer. The Work Program and Budget shall be submitted to the Region V Planning Commission for approval at its regular July meeting. (Amended 10/25/94 and 3/28/95) B. Membership Fee Assessment Membership fees shall be assessed to each member county each year for the following fiscal year s dues if the Commission deems necessary. (Amended 10/25/94, 3/28/95, and 5/24/11) C. Revenues All revenues of the Commission shall be deposited with a commercial bank or banks as determined by the Commission. (Amended 5/28/86 and 3/28/95) D. Audit A financial audit shall be undertaken at least every two years by an independent certified public accountant firm. The findings of said audit shall be presented in report form to the commission by the regular March meeting of each year. Distribution of the audit shall be made to all member governmental units, all other members, and to grant program agencies. (Amended 10/25/94 and 5/24/11) Article IX: Adoption of Plans Before adopting a master plan, the Region V Planning Commission shall hold at least one (1) public hearing in each county, notice of the time and place of which shall be given by publication in a newspaper(s) of general circulation in the counties, not more than thirty (30) days or less than then (10) days before such hearing, or in accordance with state statutes, and such notice shall be sent to all members of the Region V Planning Commission. For the adoption

65 of master plans as designated by the Michigan Regional Planning Act 281 of 1945, as amended, an affirmative vote of a majority of the Commission membership shall be required. (Amended 3/28/95) Article X: Records Section 1: Commission A. Minutes Minutes shall be kept of all Commission meetings. (Amended 5/28/86 and 3/28/95) B. Public Record All official Commission and committee records shall be matters of public record. (Amended 5/28/86) Section 2: Administration A. Presentation of Reports Correspondence and reports concerning policy, projects programs, and related matters shall be maintained and made a matter of public record after presentation at a duly constituted Commission meeting. (Amended 5/28/86 and 3/28/95) B. Special Request All reports, publications, and other material prepared in a special request shall be maintained as a matter of public record. (Amended 5/28/86) C. Contracts Contracts shall be executed by the Chairperson and Secretary/Treasurer, and must be approved by the Commission. (Amended 5/28/86 and 3/28/95) Article XI: Amendments The bylaws may be amended by a two-third (2/3) vote of the membership attending at a regular meeting. Any proposed amendment to the bylaws shall be submitted to the membership at least ten (10) days prior to such a meeting.

66 Article XII: Statute The Michigan Regional Planning Act 281 of 1945, as amended, is incorporated in, and is hereby a part of, these bylaws. (Amended 3/28/95) Action by Ad Hoc Committee for Formation of the GLS Region V Planning and Development Commission: Adopted June 27, 1973 Amended August 22, 1973 Amended December 15, 1973 Action by the GLS Region V Planning and Development Commission: Adopted January 23, 1974 Amended February 20, 1974 Amended April 27, 1977 Amended June 28, 1978 Amended January 23, 1980 Amended June 25, 1980 Amended May 28, 1986 Amended October 25, 1984 Amended March 28, 1995 Amended May 24, 2011 (Region/bylaw updated)

67 BOARD MEMBERS

68 GLS Region V Member List 2013 Officers Sidney Grinnell, Chairperson Gary Roy, Vice Chair Derek Bradshaw, Fiscal Officer Genesee County Michael Baker, III Alan Himelhoch Jeffrey Kelley John Mandelaris Ed Benning Bill Henry Christina Johnson Charles Van Duren (alternate) Robert Johnson (alternate) Lapeer County Cheryl Clark Richard Van Haaften Glynn Fackler Mike Hemmingsen Bill Meinz (alternate) Shiawassee County Robert McLaren Julie Hales-Smith Perry Township Supervisor Lapeer County Commissioner Genesee County Metropolitan Planning Commission Genesee County Board Appointed Genesee County Metropolitan Planning Commissioner Genesee County Board Appointed Genesee County Road Commission Mass Transportation Authority Genesee County Board Appointed Genesee County Board Appointed Genesee County Board Appointed Genesee County Road Commission Lapeer County Board Commissioner Lapeer County Board Appointed Lapeer County Board Appointed Lapeer County Board Appointed. Lapeer County Road Commission Shiawassee County Board Commissioner Shiawassee County Board Appointed